HomeMy Public PortalAbout754.6 - Business and Financial Services - Information Technology - Request and Use of Facsimile EquipmentCity Clerk/General Administration Department
Technology Management Division Section 754.6
754.6 SUBJECT: ..REQUEST AND USE OF FACSIMILE EQUIPMENT
1 OBJECTIVE:
A. To describe the procedure necessary to request and obtain Facsimile Equipment.
B. To ensure requests are consistent with the overall technical direction of City-wide
telecommunication systems.
2 AUTHORITY:
This procedure amended by City Council September 15, 2003.
3 DIRECTION:
Network Support Manager receives direction through the Systems & Networks Senior Manager
4 METHOD OF OPERATION:
A. Facsimile equipment will be used for City business purposes only. Every effort will be
made to keep long distance usage to justifiable business purposes only. Personal use of
City-owned facsimile equipment is NOT authorized. Excessive use should be reviewed
by the supervisor for evidence of misuse and is subject to disciplinary action.
B. Requests for facsimile equipment must first be approved by Management and Budget.
Upon request, the Technology Management Division will provide a cost estimate on a
Technology Management Equipment Request Form.
C. SUNCOM circuits shall be used to the greatest extent possible for all long distance
facsimile communications.
D. Purchases will be made through the contracted vendor only, by the requesting
Department/Office, using normal Purchasing and Materials Management Procedures. The
Network Support Manager will be responsible for coordinating telephone line feature
changes and/or number changes for facsimile equipment when notified. The repair,
maintenance and/or change in service costs will be borne by the requesting
Department/Office/Division. Report all troubles with facsimile equipment to the
Technology Management Division Call Center at 246-2600.
E. Training in the proper use and operation of facsimile equipment is the responsibility of
the acquiring Department/Office/Division.
F. Facsimile equipment will be individually tagged with City asset numbers by the
acquiring Department/Office/Division
5 FORMS:
Technology Management Equipment Request Form
6 COMMITTEE RESPONSIBILITIES:
None.
Policies and Procedures Manual Page 1
City Clerk/General Administration Department
Technology Management Division Section 754.6
Policies and Procedures Manual Page 2
7 REFERENCE:
Procedure adopted by City Council September 14, 1992, Item 3NN; amended April 19, 1993,
Item VV; amended March 20, 1995, Item SS; amended August 31, 1998, Item 3K, amended
April 3, 2000, Item 2PPP; amended September 15, 2003.
8 EFFECTIVE DATE:
This procedure effective September 15, 2003.