The URL can be used to link to this page

Home My Public Portal AboutCommunity Preservation Committee -- 2015-02-25 Minutes G)" Approved: 3/4/2015 fk F-uWUs � / o�:.oF VOTE: 6-0-0 U 5O - 8�f7\ ' 2198 Main Street Brewster, Massachusetts 02631-1898 11101111111mu��o (508) 896-3701 FAX (508) 896-8089 COMMUNITY PRESERVATION COMMITTEE Wednesday, February 25, 2015 at 4:30 p.m. The Brewster Town Office Building, 2198 Main Street, Brewster, MA MEETING MINUTES Present: Chair Paul Ruchinskas, Elizabeth Taylor, William Klein, Peter Johnson, Joan Carstanjen Jeanne Boehm, and Roland Bassett. Absent: Elliott Carr and Dion Dugan Also present: Mark Robinson, Executive Director of The Compact of Cape Cod Conservation Trusts, Inc., Natural Resource Director Chris Miller and Dana Condit of the Alewife Committee The Chair called the meeting to order at 4:30 pm Recording or Taping Notification As required by the Open Meeting Law we are informing you that the Town will be audio taping this public meeting. In addition,if anyone else intends to either video or audio tape this meeting they are required to inform the chair." 1) Review and approval of minutes of February 4, 2015 and February 11 , 2015 meetings. Motion made by Roland Bassett to approve the February 4, 2015 meeting minutes as amended. William Klein seconded. Vote: 7-0-0 Motion made by Roland Bassett to approve the February 11, 2015 meeting minutes as amended. William Klein seconded. Vote: 7-0-0 There was a request to move to Item number 3 on the agenda. CPC Minutes of February 25, 2015 Page 1 of 5 2) Discussion and vote on conditional $118,000 award letter to Harwich Ecumenical for the Homeless' for its Housing Emergency Loan Program. Paul Ruchinskas has drafted an award letter. This article will appear in the Special Town Meeting warrant and thus money will be made available as of May 5, 2015 instead of July 1 , 2015, Jillian Douglas needs to review the award letter and Jillian will be the contact person for this program. Elizabeth recuses herself from this discussion and vote. Motion made Peter Johnson by to approve the proposed HECH Emergency Loan Program. Roland Bassett seconded. Vote: 6-0-0 It was decided to continue with the agenda while awaiting the arrival of the Director of Natural Resources. 3) Presentation of new funding requests: Mark Robinson Executive Director of the Compact of Cape Cod Conservation hired as a consultant by the Open Space Committee reviewed the proposed acquisition of Lalor (Black Duck Cartway) and Santarello (Long Pond Road) properties that are both located near town wells. Elizabeth Taylor reviewed the proposed funding. The proposed purchase of the Lalor property is to be purchased with $25,000 each from the CPA and the Water Department, with the Brewster Conservation Trust contributing $10,000. The proposed purchase of Santarello property is to be purchased with $60,000 each from the CPA and the Water Department with the Brewster Conservation Trust contributing $20,000. Both of these parcels have had town and seller appraisals. Due to some state credits that the sellers are entitled to, the town benefits with a reduced purchase cost. These two parcels will be voted on at the next meeting. At this point in the meeting, the Committee reviewed Agenda Item 2. Natural Resources Department- Mill Sites rehabilitation: Director of Natural Resources, Chris Miller reviewed the request for rebuilding the stream. Alewife Committee member Dana Condit stated that a lot of research has been done in the best way to approach the project. The process that would be used was reviewed. A concrete floor will be poured that is covered by sediment so that the concrete is not visible. This should prevent the leaking that is currently going on. Some work was done during Hurricane Sandy when a couple of trees came down and some repair work was done. This project will complete what was started at that time. The request is for materials only and the labor will be provided by volunteers to do this project. The Preservation Coalition was consulted if historic funds could be used and it was determined that historic funds could be used for this project, but not for the fish counter or signage that was going to be requested so those items have been removed from the application. There was discussion if this rehabilitation should be paid for from historic or recreation funds or from the thirty percent fund. There will need to be a review of the Secretary of the Interior standards before agreeing to fund from historic funds. There was discussion as to what entity in town had control over the CPC Minutes of February 25, 2015 Page 2 of 5 stream. It was mentioned that perhaps this should be part of the Natural Resource Department budget, but Chris doesn't have a lot of money in his annual budget for this type of work. This application is taken under advisement and will be voted at the next meeting. The meeting moved to agenda item 8. Status of pending funding requests] a) Brewster Cemetery Association- Lower Road tombstone repair and restoration has been referred to the Historical Commission. The committee will vote on this following reviewing the Historical Commission's recommendation. b) Brewster Historical Society- Cobb House rehabilitation: There was discussion on the Historical Commission's meeting. If a recommendation is not available from the Brewster Historical Commission, it was suggested that Eric Dray be asked to use his expertise and to present this proposal. c) Pleasant Bay Community Boating: Peter Johnson has been in touch with Pleasant Bay Community Boating and Paul has received an email from them that they are rescinding their application. They will resubmit the proposal in the fall after they have done more work on their needs and the benefits to the residents of Brewster. 5) Discussion and vote on payment of 2015 Community Preservation Coalition dues. Following a brief review of the benefits of the Community Preservation Coalition the following motion was made. Motion made by Roland Bassett to approve the payment of $3,500 for Community Preservation Coalition annual dues for 2015. Elizabeth Taylor seconded. Vote: 7-0-0 6) Discussion and vote on open space professional services request- Copelas Slough Road property. Elizabeth Taylor reviewed the status of the Copelas Slough Road property and the request for $2,000 in professional services for survey work needing to be done. There was a question as to whether the former request for $30,000 for survey and title work that was approved has been spent. Due to the time constraints in the project it was decided to approve the request and then review where all of the $30,000 money has been spent to date. There has been a lot of legal work done on this property and the original $30,000 may have been spent. A CPC Minutes of February 25, 2015 Page 3 of 5 portion of the property does not have a clear title. A subdivision plan had been granted for 16 lots under grandfathering prior to the DCPC. If the subdivision plan needs to be redone, it is possible that the subdivision would only be four lots as it is located in the DCPC. This all needs to be resolved and this request for professional services came from Town Counsel through the Town Administrator. Motion made by Roland Bassett to approve $2,000 professional services request for Copelas Slough Road property. William Klein seconded. Vote: 7-0-0 7) Treasurer's report. Elizabeth Taylor reviewed the Treasurer's report and the funds currently available and those funds currently allocated. (One member left the meeting.) The Committee went back to agenda Item 3, Alewife Committee request. 8) Open projects updates: a) Habitat for Humanity- Tubman Road: The site plan has been submitted and this project is moving forward. b) Brewster Baptist Church: The Preservation restriction is in the works. c) Others: Steve Jones is looking for the First Parish preservation restriction but could not find it at the Registry. The draft warrant has been sent out and this will need to be reviewed. 9) Meeting with Finance Committee- March 25, 2015. There was no discussion. 10) Items the chair could not reasonably anticipate. There were no other items discussed. 11) Schedule next meeting. It was decided for the CPC to meet on Wednesday, March 4, 2015 at 4:30 pm as well as the regular meeting for Wednesday, March 11 , 2015. Motion made by Roland Bassett to adjourn the meeting at 5:45 pm. William Klein seconded. CPC Minutes of February 25, 2015 Page 4 of 5 Vote: 6-0-0 Respectfully submitted, Donna Moberg, Recording Secretary Materials used at the meeting: • Minutes of February 4, 2015 and February 11, 2015 • HECH Award Letter and Attachments A, B, C • Brewster Coalition 2015 Dues • CPA Coalition 2014 Year-in-Review • Brewster Tubman Habitat for Humanity Community Housing update • Copelas — Slough Road Acquisition Professional Expense Application • Santorello Application • Lalor Application CPC Minutes of February 25, 2015 Page 5 of 5