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HomeMy Public PortalAboutCommunity Preservation Committee -- 2015-04-22 Minutes Approved: 5/13/15 VOTE: 6-0-0 �a y ry o p u� 2198 Main Street Brewster, Massachusetts 02631-1895 (508) 896-3701 FAX (508) 896-8089 COMMUNITY PRESERVATION COMMITTEE MEETING MINUTES of APRIL 22, 2015 Present: Chair Paul Ruchinskas, Elizabeth Taylor, Elliott Carr, William Klein, Peter Johnson, and Jeanne Boehm. Absent: Roland Bassett, loan Carstanjen, and Dion Dugan. The Chair called the meeting to order at 4:30 pm. Recording or Taping Notification "As required by the Open Meeting taw we are informing you that the Town will be audio taping this public meeting. In addition,if anyone else intends to either video or audio tape this meeting they are required to inform the chair."We request that al/cell phones be turned off or to vibrate. 1) Approval of minutes of April 8, 2015 meeting Motion made by William Klein to approve the minutes of April 8, 2015 as amended. Peter Johnson seconded. VOTE: 5-0-1 2) Discussion of CPC policies and procedures It was decided that there should be a review of CPC policies and procedures following the last round of grant awards to see if the CPC needs to do anything differently. Policies and procedures from surrounding towns were distributed for review. Deadlines were discussed and most of the surrounding towns have a firm deadline on their applications. Having two deadlines, one for open space and one for everything else and the pros and cons of a firm deadline were discussed. It is important to meet the deadlines for the warrant articles. It was decided to move the deadlines back somewhat, but to keep the deadline flexible. If you meet the deadline, the CPC will review and consider the application. It was suggested that the application should include the language of"demonstrate the need for public funds" under the eligibility criteria. There was discussion on what financial records should be requested. CPC funds should not be used to purchase items that are in a CPC Meeting Minutes of April 22, 2015 Page 1 of 3 department's regular budget. There was discussion on historic language. The Historic Commission must determine if a property is historic if the property is not listed on a historic registry. The changes made to the application after discussion of a previous meeting were reviewed. Minor additional changes will be made to the application and brought to the next meeting. There was discussion of the CPC sending out an award letter along with the town sending out a grant agreement. There was further discussion on the deadlines. It was the consensus to have one deadline for each town meeting and to keep the deadline flexible. For the May Town Meeting the deadline will be December 1. For the November Town Meeting the deadline will be June 1. There was a brief discussion on the Historical Commission being able to meet to make a recommendation on historic applications. 3) Update on status of 2015 award letters Paul Ruchinskas reviewed the status of the 2015 award letters. The award letter for Alewife has been completed. The Town Administrator and Finance Director need to sign on award letters and grant awards to make them official and they will not do so until following town meeting. Paul will send out the award letters under his signature, have the grantee sign, and then following town meeting, have the Town Administrator and Finance Director sign them to make them official. 4) Update on status of member terms. Member terms were reviewed. Peter Johnson has been appointed for 3 years. Roland Bassett has been reappointed. Elizabeth Taylor will be reappointed for another year. Bill Klein is good for another year. It is up to the individual boards to appoint their liaison members to the CPC on an annual basis. 5) Report on chair's meeting with Representative Whelan The Chair gave an update on his meeting with Representative Tim Whalen. Representative Whalen will support the budget amendment proposed by Representative Kocot though he did express that the state has a deficit. Representative Whalen is also supportive of the bill that will increase the filing fee for Registry of Deeds titles and these recording fees will be used to help fund CPA. Representative Whalen is a Brewster resident and housing was also discussed in their meeting. CPC Meeting Minutes of April 22, 2015 Page 2 of 3 6) Items that the chair could not reasonably anticipate A Recreation bill was received on signage for the recreation fields for $930 and it was discussed as to whether the sign could be paid for with CPC funds. The application was reviewed and this was not in the scope of work for this project. Elizabeth Taylor will discuss this bill with Roland Bassett. 7) Next meeting: Wednesday, May 13, 2015 @ 4:30 p.m. The next meeting is scheduled for Wednesday, May 13, 2015 at 4:30 pm. Motion made by Peter Johnson to adjourn the meeting at 5:25 pm. Jeanne Boehm seconded. VOTE: 6-0-0 Respectfully submitted, Donna J. Moberg, Rec rding Secretary Items used at Meeting: • Draft Minutes of April 8, 2015 • CPC Policies & Procedures of other towns • CPC Application CPC Meeting Minutes of April 22, 2015 Page 3 of 3