HomeMy Public PortalAboutCommunity Preservation Committee -- 2015-04-22 Minutes Approved: 5/13/15
VOTE: 6-0-0
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ry o p u� 2198 Main Street
Brewster, Massachusetts 02631-1895
(508) 896-3701
FAX (508) 896-8089
COMMUNITY PRESERVATION COMMITTEE
MEETING MINUTES of APRIL 22, 2015
Present: Chair Paul Ruchinskas, Elizabeth Taylor, Elliott Carr, William Klein, Peter Johnson, and
Jeanne Boehm.
Absent: Roland Bassett, loan Carstanjen, and Dion Dugan.
The Chair called the meeting to order at 4:30 pm.
Recording or Taping Notification
"As required by the Open Meeting taw we are informing you that the Town will be audio taping this public meeting. In
addition,if anyone else intends to either video or audio tape this meeting they are required to inform the chair."We
request that al/cell phones be turned off or to vibrate.
1) Approval of minutes of April 8, 2015 meeting
Motion made by William Klein to approve the minutes of April 8, 2015 as amended. Peter
Johnson seconded.
VOTE: 5-0-1
2) Discussion of CPC policies and procedures
It was decided that there should be a review of CPC policies and procedures following the last
round of grant awards to see if the CPC needs to do anything differently. Policies and
procedures from surrounding towns were distributed for review. Deadlines were discussed and
most of the surrounding towns have a firm deadline on their applications. Having two
deadlines, one for open space and one for everything else and the pros and cons of a firm
deadline were discussed. It is important to meet the deadlines for the warrant articles. It was
decided to move the deadlines back somewhat, but to keep the deadline flexible. If you meet
the deadline, the CPC will review and consider the application.
It was suggested that the application should include the language of"demonstrate the need for
public funds" under the eligibility criteria. There was discussion on what financial records
should be requested. CPC funds should not be used to purchase items that are in a
CPC Meeting Minutes of
April 22, 2015 Page 1 of 3
department's regular budget. There was discussion on historic language. The Historic
Commission must determine if a property is historic if the property is not listed on a historic
registry.
The changes made to the application after discussion of a previous meeting were reviewed.
Minor additional changes will be made to the application and brought to the next meeting.
There was discussion of the CPC sending out an award letter along with the town sending out a
grant agreement.
There was further discussion on the deadlines. It was the consensus to have one deadline for
each town meeting and to keep the deadline flexible. For the May Town Meeting the deadline
will be December 1. For the November Town Meeting the deadline will be June 1. There was a
brief discussion on the Historical Commission being able to meet to make a recommendation
on historic applications.
3) Update on status of 2015 award letters
Paul Ruchinskas reviewed the status of the 2015 award letters. The award letter for Alewife
has been completed. The Town Administrator and Finance Director need to sign on award
letters and grant awards to make them official and they will not do so until following town
meeting. Paul will send out the award letters under his signature, have the grantee sign, and
then following town meeting, have the Town Administrator and Finance Director sign them to
make them official.
4) Update on status of member terms.
Member terms were reviewed. Peter Johnson has been appointed for 3 years. Roland Bassett
has been reappointed. Elizabeth Taylor will be reappointed for another year. Bill Klein is good
for another year. It is up to the individual boards to appoint their liaison members to the CPC
on an annual basis.
5) Report on chair's meeting with Representative Whelan
The Chair gave an update on his meeting with Representative Tim Whalen. Representative
Whalen will support the budget amendment proposed by Representative Kocot though he did
express that the state has a deficit. Representative Whalen is also supportive of the bill that
will increase the filing fee for Registry of Deeds titles and these recording fees will be used to
help fund CPA. Representative Whalen is a Brewster resident and housing was also discussed
in their meeting.
CPC Meeting Minutes of
April 22, 2015 Page 2 of 3
6) Items that the chair could not reasonably anticipate
A Recreation bill was received on signage for the recreation fields for $930 and it was discussed
as to whether the sign could be paid for with CPC funds. The application was reviewed and this
was not in the scope of work for this project. Elizabeth Taylor will discuss this bill with Roland
Bassett.
7) Next meeting: Wednesday, May 13, 2015 @ 4:30 p.m.
The next meeting is scheduled for Wednesday, May 13, 2015 at 4:30 pm.
Motion made by Peter Johnson to adjourn the meeting at 5:25 pm. Jeanne
Boehm seconded.
VOTE: 6-0-0
Respectfully submitted,
Donna J. Moberg, Rec rding Secretary
Items used at Meeting:
• Draft Minutes of April 8, 2015
• CPC Policies & Procedures of other towns
• CPC Application
CPC Meeting Minutes of
April 22, 2015 Page 3 of 3