HomeMy Public PortalAbout19871223 - Agendas Packet - Board of Directors (BOD) - 87-31 j
A%jjr Meeting 87-31
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 `
(415)949-5500
REGULAR MEETING
BOARD OF DIRECTORS
7: 3d P.M. 201 San Antonio Circle
Wednesday Suite C-135
December 23, 1987 A G E N D A Mountain View, CA
(7 :30) * ROLL CALL
APPROVAL OF MINUTES (December 9, 1987)
WRITTEN COMMUNICATIONS
ORAL COMMUNICATIONS -- Public**
ADOPTION OF AGENDA
BOARD BUSINESS
(7 :45) 1. Adoption of Amended Budget for Fiscal Year 1987-1988 --
M. Foster
Resolution Adopting Amended Budget for Fiscal Year 1987-
1988
(7 :50) 2. Revised Annual Claims List for Fiscal Year 1987-1988 M. Foster
(7:55) 3 . Dedication Status of District Lands -- C. Britton
Resolution Dedicating Interests in Certain District Lands
for Public Open Space Purposes
(8 :05) 4 . Rules of Procedure Election Revision -- C. Britton
Resolution Amending Rules of Procedure
(8:15) 5. Notice of Contract Completion and Acceptance of Work for the
Construction of Public Access Improvements at Purisima Creek
Redwoods Open Space Preserve -- D. Hansen
(8:25) INFORMATIONAL REPORTS -- Directors and Staff
CLAIMS
CLOSED SESSION (Land Negotiation and Litigation Matters)
ADJOURNMENT
Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop
*Times are estimated, -.d items may appear earliet it later than listed.
Agenda is subject to change of order.
**TO ADDRESS THE BOARD: When an item you 're concerned with appears on the
agenda, the Chair will invite you to address the Board at that time; on
other matters you may address the Board under Oral Communications. An
alternative is to comment to the Board by a Written Communication, which
the Board appreciates. Each speaker will ordinarily be limited to 3
minutes. When recognized, please begin by stating your name and address.
We request that you fill out the form provided so that your name and
address can be accurately included in the minutes.
USE AND MANAGEMENT PLAN REVIEWS
The Use and Management Plan Review for La Honda Creek Open Space Preserve
is tentatively scheduled for January 27 . Please send your written
comments, ideas and concerns to David Hansen, Land Manager, by January 15
so that they can be considered in drafting the staff report. You may call
the District office between January 25 and 27 to confirm that the item is
on the agenda.
NOTICE OF SPECIAL MEETING
The Board will have a public workshop on Saturday, January 30, 1988 from
9:00 A.M. to 3:00 P.M. at the District office for the purpose of holding a
workshop to review the Basic Policy of the Midpeninsula Regional Open Space
District.
Meeting 87-30
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040
(415)949.5500
REGULAR MEETING
BOARD OF DIRECTORS
December 9, 1987
MINUTES
I. ROLL CALL
President Richard Bishop called the meeting to order at 7 :32 P.M.
Members Present: Katherine Duffy, Robert McKibbin, Teena
Henshaw, Edward Shelley, Gerry Andeen, and Richard Bishop.
Members Absent: Nonette Hanko.
Personnel Present: Herbert Grench, Craig Britton, David Hansen,
Jean Fiddes, Jim Boland, Mary Hale, Stanley Norton, and Cecilia
Cyrier.
II . APPROVAL OF MINUTES
November 24 1987
J. Fiddes stated that the minutes should be corrected as follows :
1) the motion at the top of page 3 should show G. Andeen as the
seconder instead of R. McKibbin and 2) the motion' s vote should
show that it passed 5 to 1 with R. McKibbin voting against the
motion.
Motion: E. Shelley moved that the Board approve the minutes of
the meeting of November 24, 1987 as corrected.
T. Henshaw seconded the motion. The motion passed
b to 0 .
III . WRITTEN COMMUNICATIONS
C . Cyrier reported that the Board had received the following
written communication: j
1) a letter, dated November 11 , 1987 , from Santa Clara County
Supervisor Rod Diridon congratulating the Board of Directors on
the work it is doing and on the feature article in the San Jose
Mercury of November 11, 1987 .
R. Bishop stated the Board' s consensus that no response was
needed for Supervisor Diridon' s letter.
IV. ORAL COMMUNICATIONS
There were no oral communications.
V. ADOPTION OF .AGENDA
R. Bishop stated that the agenda was adopted by Board consensus .
Herbert Grench,General Manager:Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andeen,Richard Bishop
Meeting 87-30 Page two
VI . UNFINISHED BUSINESS
A. Approval and Acceptance of Agreement to Implement the San
Mateo County/Coastal Conservancy Baylands Access Grant
(Report R-87-177 of December 2, 1987 )
D. Hansen, using a wall-mounted copy of the plans for the
project, delineated the various aspects of the project:
namely, the bicycle trail beginning at the current Palo Alto
bicycle path, the parking area, the bridge, and the pedes-
trian loop trail around the salt pond. D. Hansen stated
that it is anticipated at this time that the Coastal Con-
servancy Grant awarded to San Mateo County will cover the
costs of the project.
C. Britton reviewed the District' s responsibilities in the
agreement and stated that East Palo Alto now wanted to take
over the maintenance of the trail 30 days after completion
of the project rather than after five years.
He noted the following change had been made to the agreement
after its review by the Parks and Recreation Commission of
San Mateo County: On page 2 , section I.A. , the last
sentence should read County shall have the opportunity
to complete such purchase on its own behalf and District
shall be released of its obligation to purchase said trail
easements, " rather than County shall complete such
purchase on its own behalf . "
In response to R. McKibbin' s question as to whether the salt
pond would be opened to tidal action, D. Hansen responded
that further study would be needed to determine whether it
would be purposely opened or that it be left to its current
condition which is a limited tidal inflow through and over
the deteriorated pipe and levee.
G. Andeen suggested that, as a potential funding source, the
District explore selling or trading mitigation rights for
the salt pond to someone wanting to build along the Bay.
Discussion centered on the value of the parcel as a
mitigation site and whether the District could pursue such
an exchange since federal monies had been used to purchase
this area. D. Hansen said that the Master Plan study for
the area would include answering such questions .
Motion: T. Henshaw moved that the Board adopt Resolution
87-42, a Resolution of the Board of Directors of
the Midpeninsula Regional Open Space District
Approving and Authorizing Execution of Agreement
with the County of San Mateo, the City of East
Palo Alto, and the State Coastal Conservancy, and
Authorizing the General Manager to Execute Any and
All Other Documents Necessary or Appropriate to
Clos,kng of the "Triansaction (Ravenswood Open Space
Meeting 87-30 Wage three
Preserve) . E. Shelley seconded the motion. The
motion passed 6 to 0 .
VII. BOARD BUSINESS
A. Proposed Simmons Property Addition to Coal Creek Open Space
Preserve (Report R-87-180 of December 3,_1987)
C. Britton used the wall map to shown the location of this
gift of 6 .7 acres of land situated between upper Alpine Road
and Coal Creek Open Space Preserve. He noted that the
property was being given to the District by Dr. F. Blair
Simmons and said that it had a fair market value of approx-
imately $100, 000 . D. Hansen showed slides of the property
and reviewed the use and management recommendations.
Motion: K. Duffy moved that the Board adopt Resolution
87-43 , a Resolution of the Board of Directors of
Midpeninsula Regional Open Space District Accept-
ing Gift of Real Property, Authorizing Officer to
Execute Certificate of Acceptance of Grant to
District, and AuthorizingGeneral Manager to
g
Execute Any and All Other Documents Necessary to
Closing of the Transaction (Coal Creek Open Space
Preserve - Lands of Simmons) . R. McKibbin
seconded the motion. The motion passed 6 to 0.
Motion: K. Duffy moved that the Board tentatively adopt
the Preliminary Use and Management recommendations
contained in the report, including naming the
property as an addition to Coal Creek Open Space
Preserve, and indicate its intention to dedicate
the property as public open space. R. McKibbin
seconded the motion. The motion passed 6 to 0 .
R. Bishop suggested, and obtained the Board ' s consensus,
that a letter of appreciation and a picture of the property
be sent to Dr. Simmons.
B. Swine Boulevard Field Trip Follow-Up (Report R-87-179 of
December 2 1987)
T. Henshaw reviewed the previous meetings of the ad hoc
committee, noting that the committee had concluded that a
review of the Basic Policy needed to be the focus of the
January workshop. She reviewed the agenda proposed by the
committee for the workshop.
E. Shelley said that if policy is changed to focus on
greater use of the preserves , it was necessary to discuss a
mechanism of how to monitor the impact of the change on
roadways , such as Skyline Boulevard and Page Mill Road.
Motion: R. Bishop moved that the Board schedule a Special
Meeting 87-30 Page four
Meeting on Saturday, January 30, 1988 at 9:00 A.M.
at the District offices in order to hold a work-
shop to review the Basic Policy and other topics
recommended by the committee. R. McKibbin
seconded the motion.
Discussion: H. Grench asked if Item 4 , Percep-
tions of District in 1987 and Visions for the
Future, was to be restricted to Directors.
T. Henshaw answered that it was, noting that the
small group discussions would involve Directors ,
staff , and the public. She said that the small
groups would all be discussing the same questions
or topics, thereby enabling greater participation
by those attending. She noted that the workshop
was intended to be a brainstorming session on
whether the District ' s Basic Policy needed to be
revised. She said that she did not envision any
specific action to be taken at the workshop on the
Basic Policy or other topics to be discussed.
K. Duffy requested that some form of recordation
of the reports by the small groups be provided.
T. Henshaw, as a member of the ad hoc committee,
was appointed by R. Bishop to preside over the
meeting, to work with staff on planning the
meeting, and to develop questions for discussion
in conjunction with G. Andeen and R. McKibbin.
Notification procedures for the workshop were
discussed. G. Andeen said the scope of the
workshop seemed to be getting larger, based on the
Board ' s discussion, than he had anticipated, since
he had thought it would provide a time for the
Directors to talk together about their ideas for
the District. R. Bishop said that he favored
regular notification and news releases for the
workshop; then, if changes were recommended for
the Basic Policy, a public hearing should be
scheduled and broader notification would be
appropriate.
Motion to Amend: K. Duffy moved that the announcement for
the Special Meeting be mailed to the agenda,
agenda and minutes and packet subscribers , and any
individuals and organizations designated by
Directors . The motion to amend was seconded by G.
Andeen. The motion to amend passed 6 to 0 .
The motion as amended passed 6 to 0 .
Meeting 87-30 Page five
C. Destru.ction or Disposition of District Records (Report R-87-
P P
176 of November 25, 1987)
J. Fiddes reviewed the proposed policy for District records ,
noting Categories A through E delineated how certain docu-
ments would be treated.
Motion: K. Duffy moved that the Board adopt Resolution
87-44, a Resolution of the Board of Directors of
the Mid peninsula Regional Open Space Di
strict
Authorizing the Destruction or Disposition of
Certain District Records, Papers, or Documents.
E. Shelley seconded the motion.
Discussion: G. Andeen suggested that a record be
made of what is being destroyed and that the Board
approve items for destruction. R. Bishop and
T. Henshaw indicated that the procedure recom-
mended by staff seemed adequate. E. Shelley said
that perhaps items not explicitly noted in any
category could be listed and brought before the
Board for action.
The motion passed 6 to 0 .
D. Rules of Procedure Changes (Report R-87-177 of December 1,
1987)
H. Grench brieflyreviewed the proposed changes in the Rules
of Procedure.
Discussion centered on the proposed revision in Section 1 .22
regarding election of Board officers . The word "written"
was changed to "signed" and H. Grench noted that after the
election, the signed ballots would be available for public
inspection. He stated that the recording procedure used in
filling the recent Ward 2 vacancy would be used in the
election of officers .
E. Shelley asked for clarification between "members of the
Board" and "the Board" as referred to in the Rules of
Procedure . S . Norton said "the Board" referred to the
number of seats on the Board and "members of the Board" to
those positions currently filled. He said that the majority
vote of the Board would be four votes . E. Shelley suggested
that the rules be reviewed to ascertain that the proper
references to the Board were used consistently.
Motion: R. Bishop moved that the Board adopt Resolution
87-45, a Resolution of the Board of Directors of
the Midpeninsula Regional Open Space District
Amending Rules of Procedure, including the
amendment in Rules of Procedure for electing Board
officers . K. Duffy seconded the motion. The
motion passed
ssed 6 to 0 .
Meeting 87-30 Page six
S. Norton reviewed Assembly Bill No. 429 that amended
Section 5532 of the Public Resources Code relating to
unopposed candidates for Director positions . He noted that,
in the past, the District had to request that the county
clerk put the candidates name on the ballot even if
unopposed. He said that under the new law, the Board of
Directors would appoint the unopposed candidate; however,
the unopposed candidate ' s name could appear on the ballot if
the board of directors so desired. Members of the Board
present indicated that it was in the District' s best
interest to have the name of an unopposed candidate on the
ballot.
Motion: E. Shelley moved that the Board direct staff to
draft wording for the Rules of Procedure to
implement the placing of the name of an unopposed
candidate on the ballot. G. Andeen seconded the
motion. The motion passed 6 to 0 .
VIII. INFORMATIONAL REPORTS
D. Hansen reported that Ranger personnel had assisted with the
rescue of a climber on private property at Devil ' s Canyon over
the weekend. He said that the neighborhood meeting at the former
North property had been rescheduled for Saturday, December 12 at
10: 00 A.M.
R. Bishop said that he spoke on behalf of the District before the
San Carlos City Council at the Benedetti property subdivision
hearing and that the action of the Planning Commission to turn
down the development of the area had been affirmed by a 4 to 1
vote by the City Council .
K. Duffy reported that Cupertino residents are greatly disturbed
by the invasion of deer. D. Hansen said that he was following
the matter, noting his December 7 letter to the Cupertino City
Council had been included in the Board' s packet.
K. Duffy and R. Bishop said that Nancy Mason of the Santa Clara
County Historical Commission had called them to report that the
Stortz ' have not received funds from the County under their
historical restoration contract. H. Grench stated that he would
contact Douglas Gaynor to ascertain the status of the
dispersement.
IX. CLAIMS
Motion: E. Shelley moved that the Board approve Revised Claims
87-27 . R. Bishop seconded the motion. The motion
passed 6 to 0 .
X. CLOSED SESSION
H. Grench announced that there was no need for a Closed Session.
Meeting 87-30 Page seven
XI. ADJOURNMENT
The meeting was adjourned at 10: 15 P.M.
Cecilia A. CY rier
Secretary
('LikirlS NO. 87-27-
Meeting 87-30
MIDPENII �A REGIONAL OPEN SPACE D RICT Date: Dec. 9, 1987
REVISED
C L A I M S
r Amount Name Description
747 96.14 . AT&T Telephone Rental
748 103.50 Bay Muffler Vehicle Repair
749 10.53 Matthew Bender & Company, Inc. Resource Documents
750 3,856,40 Bob-Wire Electric Inc. Quinta Ranch Wire Upgraded
751 176.00 The Business Women's Training Seminar Registration--J. Nicholas
Institute A. Cumming.5, 'C.' Bruins and M.'Gu6der.t
752 82.50 California Chamber of Commerce Books
753 6.0o University of California Regents Subscription
754 45.00 State of California Subscription
General Services Agency
755 88.00 State of California Dam Registration Fee
Department of Water Resources
756 33.24 Crest Copies, Inc. Bluelines
757 119.59 Alice Cummings Private Vehicle Expense
758 42.80 The Darkroom Photo Processing
759 29.00 DFM Associates 1988 Elections Code
60 2.0 i
7 Discount office Supply
3 9 pp y Office Supplies
761 3,400.00 The Jack Dymond Company Leasehold Improvements
762 185.00 Education Technology Seminar Registration--M. Ken
763 12.96 The Frogpond Meal Conference
-
764 150.86 Cur: is Fua,�uda Slides and VuGraphs
765 436.06 Herbert Grench Out-of-Town Meeting and Meal Conferenrr::
766 750.00 David M. Griffith & Associates, lnc. Professional Services--Underground Tai'
767 44. 10 Mary Gundert Private Vehicle Expense
768 12.78 Harbinger Communications Resource Document
769 484.07 Ha-,,kins-Hawkins Company, Inc. Signs
770 22.51 Home Plumbing Supplies Parts
77i 18.14 The Hub Schneider's Uniform Expense
�``7I2 557.45 _ Javelco Equipment Service, Inc. Equipment Rental
7j3 420.66 Los Altos Garbage Company Dumpster Rental
774 1 ,075.00 Dr. Samuel M. McGinnis Consulting Services--Dog Study
775 60.60 Stanley Plorton October Expenses
776 54.0o Office Club Membership
777 225.00 Office Electronic Transfer Move Office Furniture
911 .04 Pacific Bell Telephone Service
779 18. 17 Pacific Gas & Electric Company Utilities
730 69.43 Geoff Paulsen Private Vehicle Expense
Meeting No. 87-30
Date: Dec. 9, 1987
t �r Amount Name REVISED
F
Description
781 32. 15 Peninsula Blueprint Service Drafting Supplies
782 866.70 Peninsula .Oil Fuel
783 47.34 Rancho Hardware Equipment Supplies
784 303.00 Restoring the Earth Conferen Cummings
Registration--A. Cummin s
and D. Woods
785 101 .08 San Francisco Water Department Water Service
786 188.00 County of Santa Clara, Purchase of Tax Deeded Property'
Tax Collector
787 624. 15 Signs of the Times Signs
7$$ 24.75 Skyline County Water District. Water Service
789 4,500.60 Smith Equipment, Inc. Equipment Rental
790 40.47 David Topley Reimbursement--Uniform Expense
791 1 ,256.20 TRW Real Estate Information Services Microfisch--Assessor's Records
792 69.48 Unocal Fuel
793 27.82 Word Products Computer Supplies
794 627.02 Xerox Corporation Office Supplies
795 190.97 Michael Foster Out-of-Town Meeting Expense
796 118,068.68 Federal Land Banff; of Salinas Annual Payment--Hosking
797 201 .53 Petty Cash Field Supplies, Private Vehicle Expense,
Drafting and Office Supplies, Me61
Conferences and Vehicle Parts
In addition to $3, 125.00 previously approved by Board.
i
RESPONSE ACTIO\ PROPOSED AS STAFF 14RITTEN COMMUNICATION
g 87-31 eetin
Board President Acknowledge/Respond M Me C in 8 7-3 1
1987
Director Acknowledge/Respond Harry H. Ha e u s s 1 e r, Jr. ---.--
Staff Acknowledge/Respond 1094 Highland Circle
_ Draft Response Attached Los Altos , Calif. 94022
Staff to he Directed to Prepare Draft
Response for Board Consideration per
Board Directive(s)
No Response Necessary December 21, 1 9 8 7
Other
Baord of Directors
Midpeninsula Regional Open Sapce District
201 San Antonio Circle Suite
. 35
Mountain View, CA 94040
Re: Rules of Proceedure Chanp7es
Report of Dec 1, 198?
The Rules of Procedure attached to the referenced report,
Section 1 .40, list the Order of Business . Item 13 of this
section is listed as Closed Session. Sections 1 .41 through
1 . 52 discuss all the items mentioned in Section 1.40 except
Closed Session.
A review of meeting minutes and discussion with Jean Fiddes
reveals that where closed sessions are held regardinL7 litir
gation the district proper has no memorandum stating the
specific reasons and legal authority for the closed session
on file . These memorandums , though exempt from disclosure,
are public records and should be maintained at the district
office .
Further, the legal counsel of the district is required to
prepare and submit the memorandum as above. It is noted
on the June 3, 1987 Minutes that H. Grenchsaid litigation
to be discusses in closed session fell under section 54956 .9
of Gevernment Code . Where H. Grench recieved authority to
do this is not understood .
To alleviate prcedural questions and comply with the laws ,
I propose the following addition and change to the Rules of
Procedure .
Add New Section 1 .52 Closed Session. Closed sessions
may be held in compliance with Gevernment Code Sections
54956.7through 54957 .2 The subject matter to be discusses
in the closed session will be announced in the agenda for
the oT)en meeting. This announcement will contain the in-
formation as requiredby applicable government codes for
each real estate negotiation and pending litigation. If the
pending litigation to be discussed is known at the time
of agenda publication, the legal counsel's memorandum will
be presented at the meeting. If the pending litigation
to be discussed arises after publication of the agenda, the
memorandum will be submitted within one week after the
closed session. Only the legal counsel may make such a
determination and memorandum.
-2-
Rules of Procedure Changes
Change Present section number 1.52 to 1.53
WC,
Harry H. Haeussler, Jr.
*404 R-87-182
(Meeting 87-31
December 23 , 1987 )
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
December 14 , 1987
TO: Board of Directors
FROM: M. Foster, Controller
SUBJECT: Adoption of Amended Budget for Fiscal Year 1987-1988
Recommendation: I recommend that you adopt the attached resolution
adopting the amended budget for fiscal year 1987-1988 .
Discussion: You approved the preliminary budget for the current fiscal
year on June 10 (see report R-87-88 of June 4 , 1987 ) . At that time , the
General Manager indicated that staff would return to you later in the
fiscal year to amend the budget to reflect revised budget figures
pertaining to Board and General Manager appointees ' salaries and benefits ,
as well as other revisions , such as insurance, that may be appropriate .
The attached sheet shows the changes proposed from the preliminary budget
and the following list explains the changes :
Item Explanation ofqj1ange
I E Reduction in interest income due to lower interest
rates and average cash balances
F Reduction in amount of development grant funding due to
later project completion dates
H Category added to record $100 , 000 gift of property from
Dr. Simmons
Note Category broken out into long-term and short-term
Proceeds notes. Long-term notes include the planned $12 . 5
million sale of public notes (less issuance costs) plus
$300, 000 in land contract notes . The short-term notes
are the tax anticipation notes issued in August . This
issue was part of our original financial plans but was
not included in the preliminary budget .
II Adjustment to bring revenues and expenses into balance
III Al Corrected figure; includes letter of credit fees on
planned 1988 Notes
R-87-182 Page two
A2 Corrected figure
A3 To reflect repayment of short-term notes in March
51 , 3, 4, 5 Adjustments for approved salary changes
E1, 2 Adjustments for approved benefit plan changes including
PERS payment
D5 $15, 000 Special Election expense deleted
D11 Increased to reflect actual insurance premiums
El Upward revision to projected land purchases
Also attached is a revised five-year cash flow projection which is
consistent with the proposed amended budget.
12/11/87
i
MROSD CASH FLOW PROJECTION 1987-1992
($ THOUSANDS)
87-88 88-89 89-90 90-91 91-92
Beginning Cash 8457 8732 7482 9945 7481
Tax Revenues
Basic 6944 7575 8250 8990 9800
Override 640 20 15 10 5
Grant Receipts 906 600 500 500 400
Interest Income 400 550 600 600 600
Other Income 457 370 390 410 430
Subtotal Income 9347 9115 9755 10510 11235
Operating Expenses (3163) (3480) (3800) (4140) (4515)
Debt Service (1) (3487) (3385) (3342) (6332) (6143)
Subtotal Expenses (6650) (6865) (7142) (10474) (10658)
Operating Cash Flow 2697 2250 2613 36 577
Bond Issues (Net) (1) 12278 0 5850 0 6850
Land Contract
Notes Issued 300 1000 500 500 500
Land Purchased (15000) (4500) (6500) (3000) (6000)
Ending Cash 8732 7482 9945 7481 , 9408
Cumulative Acquisitions 15000 19500 26000 29000 35000
(1) Excludes proceeds and principal repayment of short-term debt
i
EXHIBIT A
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Budget for Fiscal Year 1987-1988
ADOPTED PROPOSED
I . REVENUES PRELIMINARY CHANGES
A. Basic Property Tax Allocation $ 6, 181 , 000
B. Debt Service Property Tax 640, 000
C. Prior Years Redemptions 313 , 000
D. State Subventions 450, 000
E. Interest 500 , 000 $ 400 , 000
F. Grants 1 , 060, 000 905, 500
G. Enterprise Activities 284 , 000
H. Gifts 100 , 000
I . Other 73 , 000
TOTAL REVENUES $ 9, 501, 000 $ 9 , 346 , 500
NET PROCEEDS FROM NOTES PAYABLE $ 5, 235, 000 -0-
A. Long-Term Notes $ 12 , 600 , 000
B. Short-Term Notes 2, 478 , 245
TOTAL NET PROCEEDS $ 15, 078 , 245
REVENUE PLUS NOTE PROCEEDS $ 14, 736 , 000 $ 24 , 424 , 745
II . RESERVES ($ 1 , 812 , 281) $ 275, 187
III . EXPENDITURES
A. Debt Service
1 . Interest $ 1 , 616 , 851 $ 1 , 654 , 936
2 . Principal-Long-Term Notes 1, 831 , 630 1 , 831 , 672
3 . Repayment of Short-Term Notes ___ 2, 500 , 000
SUBTOTAL $ 3 , 448 , 481 $ 5, 986 , 608
B. Salaries
1 . General Manager Appointees 1 , 118 , 500 11100 , 900
2 . Salary Incentive Awards 9, 300
3 . General Manager 72 , 500 73 , 200
4 . Legal Counsel 54 , 800 58 , 000
5. Controller 4 , 100 6 ,600
Benefits
1 . General Manager Appointees 202 , 050 253 , 500
2 . General Manager 15, 400 20, 500
3 . Legal Counsel 3 , 200
4 . Controller -0-
C. Directors ' Fees $ 25 200
SUBTOTAL $ 1 , 505, 050 1 , 550, 400
ADOPTED PROPOSED
PRELIMINARY CHANGES
D. Services and Supplies
1 . Legal Services $ 15, 500
2 . Regular Outside Services 33 , 500
3 . Land Option Fees 1 , 500
4. Contract Services 244 , 450
5. Election/Annexation 16 , 500 1 , 500
6 . Library & Subscriptions 2 , 750
7 . Rents & Leases 113 , 050
8 . Utilities 25, 900
9. Postage 17 , 800
10. Printing & Duplicating 84, 650
11 . Insurance 56 , 200 89 , 000
12 . Advertising 8 , 700
13. Maps & Aerials 1 , 800
14 . Private Vehicle Expense 11, 800
15. District Vehicle Expense 80 , 800
16 . Business Meeting Expense 5, 200
17 . Personnel Development 29 , 150
18 . Maintenance/Repair Equipment 12, 650
19. Computer Expenses 3 , 200
20. Office Supplies/Small Equipment 11, 550
21 . Field Supplies/Small Equipment 16 , 350
22. Outside Maintenance Services 161 , 750
23 . Property Taxes 47 , 000
24 . Miscellaneous 300
SUBTOTAL $ 1 , 002 , 050 1 , 019 , 850
E. Fixed Assets
1 . New Land Purchases $ 10, 000 , 000 15, 000 , 000
2 . Site Acquisition Expense 83, 000
3 . Site Preparation Expense 15, 000
4 . Leasehold Improvements 25, 000
5. Structures & Improvements 359 , 450
6 . Field Equipment 30, 750
7 . Office Equipment 49, 500
8 . Vehicles 30,000
SUBTOTAL $ 10 , 592, 700 $ 15, 592 , 700
TOTAL OF ALL EXPENDITURES 16 ,548, 281 24 ,149 ,558
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
ADOPTING AMENDED BUDGET FOR FISCAL YEAR 1987-
1988
The Board of Directors of the Midpeninsula Regional Open Space District
does resolve as follows :
Section One . The amended budget for the Midpeninsula Regional
Open Space District for the fiscal year 1987-1988 is adopted as
set forth in Exhibit A.
Section Two.. In addition to this District ' s allocation of
property taxes collected corresponding to the maximum tax rate of
one percent of assessed valuation for all agencies within each
county, a property tax levy in the amount of $640 , 180 shall be
made to pay fiscal year 1987-1983 debt service sufficient to
retire indebtedness incurred prior to June 6 , 1978 , pursuant to
Public Resources Code Section 5544 . 2 .
Section Three . A total tax rate of ten cents (10G) per $100
assessed valuation is adopted, or such lesser amount as may be
allowable by law.
Section Four . An adjustment to the New Land Purchases budget
category shall be made to reflect any difference between actual
revenue and budgeted revenue .
Section Five . Monies are hereby appropriated in accordance with
said budget.
Section Six. This resolution and appended budget supersede
Resolution 87-19 approved on June 10 , 1987 .
EXHIBIT A
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Amended Budget for Fiscal Year 1987-1988
I . REVENUES
A. Basic Property Tax Allocation $ 6 , 181 , 000
B . Debt Service Property Tax 640, 000
C. Prior Years Redemptions 313 , 000
D. State Subventions 450 , 000
E. Interest 400 , 000
F. Grants 905, 500
G . Enterprise Activities 284 , 000
H. Gifts 100, 000
I . Other 73 , 000
TOTAL REVENUES $ 9 , 346 , 500
NET PROCEEDS FROM NOTES PAYABLE -0-
A. Long-Tern, Notes $ 12 , 600 , 000
B . Short-Term Notes 2 , 478 , 245
TOTAL NET PROCEEDS $ 15, 078, 245
REVENUE PLUS NOTE PROCEEDS $ 24 , 424 , 745
C
II . RESERVES $ 275 , 187
III . EXPENDITURES
A. Debt. Service
1 . Interest $ 1 , 654 , 936
2 . Principal-Long-Term Notes 1 , 831 , 672
3 . Repayment of Short-Term Notes 2 500 , 000
SUBTOTAL $ 5, 986 , 608
B . Salaries
1 . General Manager Appointees $ 1 , 100 , 900
2 . Salary Incentive Awards 9 , 300
3 . General Manager 73 , 200
4 . Legal Counsel 58 , 000
5. Controller 6 , 600
Benefits
1 . General Manager Appointees $ 253 , 500
2 . General Manager 20 , 500
3 . Legal Counsel 3 , 200
4 . Controller -0-
C . Directors ' Fees 25 , 200
SUBTOTAL $ 1, 550 , 400
D. Services and Supplies
1 . Legal Services $ 15, 500
2 . Regular Outside Services 33 , 500
3 . Land Option Fees 1 , 500
4 . Contract Services 244 , 450
5. Election/Annexation 1 , 500
6 . Library & Subscriptions 2 , 750
7 . Rents & Leases 113, 050
S . Utilities 25 , 900
9 . Postage 17 , 800
10 . Printing & Duplicating 84 , 650
11 . Insurance 89, 000
12 . Advertising 8 , 700
13 . Maps & Aerials 1 , 800
14 . Private Vehicle Expense 11 , 800
I
15 . District Vehicle Expense 80 , 800
16 . Business Meeting Expense 5 , 200
17 . Personnel Development 29 , 150
is . Maintenance/Repair Equipment 12 , 650
t
19 . Computer Expenses 3, 200
20 . Office Supplies/Small Equipment 11 , 550
21 . Field Supplies/Small Equipment 16 , 350
22 . Outside Maintenance Services 161 ,750
I
23 . Property Taxes 47 , 000
24 . Miscellaneous 300
I
SUBTOTAL $ 1 , 019 , 850
E. Fixed Assets
1 . New Land Purchases $ 15 , 000 , 000
2 . Site Acquisition Expense 83 , 000
3 . Site Preparation Expense 15 , 000
4 . Leasehold Improvements 25, 000
5 . Structures & Improvements 359 , 450
6 . Field Equipment 30 , 750
7 . Office Equipment 49 , 500
8 . Vehicles 30, 000
SUBTOTAL $ 15 , 592 , 700
TOTAL OF ALL EZPENDITURES $ 24 , 149 , 558
AA. R-87-184
(Meeting 87-31
lqwt4lof
Ah — December 23 , 1987)
001
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
December 14 , 1987
TO: Board of Directors
FROM: M. Foster , Controller
SUBJECT: Revised Annual Claims List for Fiscal Year 1987-1988
Recommendation: I recommend that you approve the Revised Annual Claims
List as shown below for the 1987-1988 fiscal year .
Discussion: In conjunction with your agenda item amending the budget for
this fiscal year, it is necessary for you to adopt a revised annual claims
list. You initially adopted the 1987-1988 annual claims list at your June
10 meeting (see report R-87-89 of June 4 , 1987) . All items shown below are
in accordance with the proposed amended budget ; no changes are being made
to the debt service annual claims list .
REVISED ANNUAL CLAIMS
Previously Revised
Item Descriptio
n Approved Amount Amount
Directors ' Fees $ 25 , 200
Staff Salaries 1 , 259 , 200 1 , 248 , 000
Retirement Funds 6 , 700 85, 500
Group Insurance Premiums 105 , 900 83 , 650
State Mandated Insurance 108 , 050
Office Rent 104 , 000
Management Vehicle Expense 5, 600
Personnel Consulting Fee (Foss & Associates) 6 , 600
Lease Payment (Constance Kidwell) 2 , 400
Telephone Lease (Citicorp) 3 , 500
Patrol Services (Raye Girouard) 4 , 200
Legislative Consultant (Jackson/Barish & Assoc) 14 , 500
Radio Maintenance (Communications Research) 3 , 300
Dispatching Services (County of Santa Clara) 2 , 400
EXPENSE SUBTOTAL $1 , 651 , 550 $1 , 696, 900
R-87-178
A. (Meeting
December 23 , 1987)
N Ah
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
December 17 , 1987
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Dedication Status of District Lands
Recommendation: I recommend that you take the following actions:
(1) Adopt the attached Resolution Dedicating Interests in Certain
District Lands for Public Open Space Purposes ,
(2) Direct Legal Counsel to prepare a proposed amendment to the Policy for
Dedication of District Lands which explicitly states that potential density
credits shall ordinarily be withheld from dedication,
(3) Request Legal Counsel and the Legislative Committee to investigate the
advisability of amending the District' s enabling legislation to explicitly
state that density credits may be withheld from dedication (or perhaps used
even if not explicitly withheld) and to make a recommendation to the Board.
Introduction: In accordance with the Board' s Dedicated Lands Policy
(attached) as last amended January 22, 1986 (see report R-86-03 dated
January 13, 1986) , an annual report indicating the status of District lands
as dedicated or undedicated is to be presented to you in December of each
year. According to this Policy, "Normally, undedicated lands within the
District' s boundaries will be held for future dedication to park or open
space, or both, purposes, but only after the necessary planning, boundary
adjustments, provision for permanent access and other changes in
configuration, which may involve the disposal or exchange of interests in
all or portions of such lands, have been completed. " Normally, on the
basis of the annual report, dedications are then done in December.
During the year, part of the use and management planning decisions the
Board makes for specific parcels and preserves is whether to indicate by
motion an intention to dedicate certain interests in land, such as fee
title or open space or trail easements. Note that although a motion of
intent to dedicate might be adopted when the Preliminary Use and Management
Plan for a new acquisition is approved, this does not mean that the parcel
would necessarily be dedicated the following December. That is, it is
usually prudent to wait until the Comprehensive Use and Management Plan for
the entire preserve is adopted or reviewed.
Since it might benefit the program of the District at some future time to
apply development density credits from dedicated District land to other
lands, dedication of these credits was not included last December at the
R-87-178 Page 2
time of the annual dedications. The idea behind withholding potential
density credits from dedication, while dedicating the land itself for
public open space purposes, is that these credits may represent an asset of
the District which may be of substantial value in the future. The credits
might be used for transfer to private property, potentially increasing the
allowed development density on that property. This might be done in
connection with a joint development application with the private party. In
exchange, some of that property might be permanently preserved or the
District might receive a cash payment which would be used for purchase of
open space in another location. Joint development plans and transfer of
development rights are, of course, subject to approval of the city or
county in which the land lies. A further rationale is that the District,
in asserting its potential right to use these credits, may be able to
counter proposals to increase allowed development densities which are based
on the argument that the potential development the District is precluding
by buying open space can be put somewhere else in the hillsides. Since the
District has, in effect, paid for this density we can argue that the
District, if anyone, should benefit.
Your adopted Policy for Dedication of District Lands makes no explicit
mention of withholding density credits. I recommend that you direct Legal
Counsel to draft an amendment to the Policy that explicitly states that
these credits shall ordinarily be withheld from dedication even though the
use of the land as public open space is dedicated. Furthermore, the
District' s enabling legislation does not state explicitly (although it may
been inferred) that density credits may be withheld from dedication.
District Legal Counsel and the Legislative Committee could investigate
whether a change in our legislation should be sought and report back to the
Board.
Status Summary: Table 1 gives a summary of the dedication status of
District preserves and preserve subareas. Only those parcels for which
transactions have closed and title has passed to the District on or before
December 17 , 1987 are included. The interest in land that the District
holds, i.e. , fee title, an easement, or lease, is listed for each area.
The District owns 27 ,756 acres of land rights, 24,739 in fee and 2, 952 in
lesser interests. Table 2 lists those properties for which acquisition has
been approved but title has not transferred as of December 17 . All are
being acquired in fee.
New Dedications: Exhibit "A" of the Resolution lists property interests
that are being recommended for dedication at this time. These parcels
comprise 1,236 acres in fee and about 5 acres of easement. The following
discussion relates to the particular properties that were considered for
dedication this December.
The former Allen, Catalano, and Peters parcels listed in Exhibit "A" have
been included in the Comprehensive Use and Management Plan review process
since their acquisition, and you have passed motions of intention to
dedicate them.
R-87-178 Page three
You passed such a motion for 427 acres of the former Slobe property listed
in Exhibit "A" at the time of acquisition. Although the Comprehensive Use
and Management Plan review has not been done for Windy Hill Open Space
Preserve since that acquisition, the District is contractually bound to
dedicate this acreage. Two acres of the 429 acre acquisition which is near
the Portola Road frontage were designated to be withheld from dedication to
facilitate the development of a public street by Portola Valley, if
necessary (see report R-87-134, dated August 19, 1987) .
The former Oswald and Gunnetti interests were previously dedicated by
motion. Dedication by resolution would be in accordance with your policy,
would reconfirm their dedication, and would aid our record keeping.
There is only one undedicated parcel not on Exhibit "A" , namely the former
127 acre Vista Point Associates parcel that is part of Coal Creek Open
Space Preserve, for which the Board, at the time of the regular Use and
Management Plan review, passed a motion of intention to dedicate. This is
not being recommended for dedication at this time because a neighboring
property owner has asked staff to consider his use of a portion of this
parcel for a water tank, and staff is investigating the possibility of a
mutually beneficial arrangement.
Summary: Of the 27 ,756 acre total of interests in land, 17 , 431 acres are
dedicated (63%) , and 10, 325 acres are undedicated (37%) . Most of the
undedicated acreage is in the Sierra Azul Open Space Preserve. If the
additional lands recommended herein are dedicated, 18 , 671 acres would be
dedicated (67%) , and 9,084 acres would be undedicated (33%) .
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DEDICATING
INTERESTS IN CERTAIN DISTRICT LANDS FOR PUBLIC OPEN
SPACE PURPOSES
The Board of Directors of the Midpeninsula Regional Open Space District
does hereby resolve as follows:
Section 1. Pursuant to Resolution No. 86-6, the Board of
Directors does hereby dedicate for public open space purposes
(pursuant to Public Resources Code Section 5540) the interests in
land held by the District shown on Exhibit "A" affixed hereto,
except for possible development rights which might be transferred
to or for the benefit of other lands.
Exhibit "A"
INTERESTS IN LAND TO BE DEDICATED (EXCEPT FOR POTENTIAL DENSITY CREDITS)
Board
Approval Closing Property
Preserve Grantor Date Date Acreage Interest
Coal Creek Allen 23-Jun-82 01-Jul-82 102.1 fee
Russian Ridge Peters 10-Sep-86 08-Oct-86 519.646 fee
Saratoga Gap Gunnetti* 10-Nov-76 10-Dec-76 80. fee
Thornewood Oswald** 09-Jul-80 28-Jan-81 4.55 trail
easement
Windy Hill Catalano 16-Dec-81 14-Jan-82 107.5 fee
Windy Hill Slobe 22-Jul-87 14-Aug-87 427.*** fee
*Dedicated by motion 10-Aug-83
**Dedicated by motion 09-Jul-80
***Excludes approximately 2 acres near Portola Road
i
Table 1. DEDICATION STATUS S Y#
' Fite: LA(dDS2 Run date: 17-Dec-67
Acres Acres acres Acres Acres acres Acres Acres Acres
Acres Acres Acres Fee Easement Easement Easement Easement Fee, Ease- Fee, Ease- Fee, Ease- Fee, Ease-
Fee Fee Fee Dedicated 6 9 Lease & Lease & Lease Lease went S Lease meat & Lease meat & Lease went b Lease ' fm
Preserve Area Dedicated Undedicated Intended Undedicated Dedicated Undedicated Intended Dec. I Unced. Dedicated Undedicated Intended Deb. Unded.
Brigs Creek 0 1 0 1 0 0 - 0 0=� 0 1
0 157 236 236 39 1;
Coal Creek 157 236 236 ______.393_ 00 — 0 _ �
Costanoan Way 2 0 0 2 0 1 0 1 2 1 0 3.
Edgewood County Park 0 0 0 0 468 0 0 466 466 0 0 466 R
El Corte de Maoera Creek 595 2120 2120 2715 0 74 74 74 595 2194 2194 2789
El Serero 985 83 0 1068 0 0 0 0 985 83 0 1068 —
[ Foothills 171 10 0 181 0 0 0 0 171 10 0 181
yont Older 734 0 0 734 0 _ 4 0 4 734 4 0 738
ionda Creek 0 583 250 �583 0 0 0 C, —0 583 250 583
Long Ridge 590 191 177 781 162 13 0 135 772 E04 177 976
Los Trancos 274 0 0 274 0 0 0 0 274 0 C 274
Monte Hello Monte Bello Road 0 65 0 _65 _ 0 0 0 0 0 65 0 65
Monte Hello Pace Mill Road H34 0 0 2634 0 0 0 0 2634 0 0 P634
Monte Hello Picchetti Ranch 305 0 � 0 � v� 308 0 0 0 0 308 0 0 308 '
Monte Hello (All) (2942) (65) (0) (3007) (0) (0) (0) (0) (2942) (65) (v) (3007)
Pulgas Ridge 293 0 0 293 0 0 0 0 293 0 0 293 ,7 �
Purisima Creek Redwoods 2503 0 0 2509 0 0 _ t' 0 22509 6 0 — 2505
Rancho San Antonio Rancho San Antonia 892 80 0 972"-- 0 0 _ 0 is 892 80 0 972 °
Rancho San Antonio Windmill Pasture 761 139 119 900 638 627' 8E6 14E5 1399 966 945 2365
Rancho San Antonio {All) (1653) (219) (119) (1672) (638) (827) (826) ( 4.5) (2291) (1046) (945) (3337)
Ravenswood 274 0 0 274 98 0 0 ;8 0 " 372 tIL •2 j
i0 0 731 Sit'
Russian Rrdae Horel hill 791 520 52; 131.1 c+
Russian Ridge mt. Melville 44 0 414 0 �1 v 0 44
o.-�sian Ridge (All) (835) (520) (520) (1355) (0) (C�) (Ol €C,) (835) (�20) (52�t (1355)
tona Sac 492 117 0 609 0 0 0 0 492 117 0 609
,rra-Azul Kennedy Road 150 608 160 758_ _ 38 0 0 33 168 608 160 796
Sierra Azui Limekiln Canyon 974 105 65 1079 30 0 0 3 1 ON i05 65 107
Sierra Azul Mt. Umunhurn 142 3516 338 3658 0 367 0 367 142 3883 336 4t=C 1.
Sierra Azul Summit Road 0 0 0 0 0 20 _ 0 20 0 2021, _ °
Sierra Azul (All) (1266) (4229) (563) (5495) (66) 1387) (0) !(455) (1334) (4616) (563) (5350)
Skyline Ridge 1119 54 0 1173 81 0 0 81 i200 54 0 1254
Cre'k-Shoe L n�_..�_ 54 0 �_— ---- 54 ._ ----__.— }_ _.. ! %._._ 5= 0 . 55
St. Joseph's Hill 170 3 3 173 -- 94 0 j 94 264 3 3 267
Thornewood 87 40 0 127 5 10 0 15 92 50 0 142 i
Windv Hill 594 537 535 1131 0 1 0 1 594 538 535 t132 �
_----
All IS796 9006 4523 24804 1635 1317 900 2952 17431 10325 5423 277% (.
*Includes only interests acquired (title recorded) on or before December 17, 1987. 'j
'"able 2. STATUS OF LAND PURCHASES PENDING
Preserve Area Grantor Acr e Notes
La Honda Creek Sheffield. 3.4 Intention to withhold
tentatively adopted
La Honda Creek POST (Dyer) 250.0 Intention to dedicate
tentatively adopted
Russian Ridge Stanford 145.0 Intention to dedicate
tentatively adopted
Saratoga Gap Countv of 6.2 Intention to withhold
Santa Clara tentatively. adopted
Sierra Azul Summit Road Kidwell 78 Intention to withhold opted;
quitclaim deed to Distract;
title being contested
ii
i
RESOLUTION NO. 86-6 Adopted 1/22/86
RESOLUTION THE BOARD OF DIRECTORS THE
MIDPENINSULA AMENDED
OPEN SPACE DISTRICT
ADOPTING AN MENDED POLICY FOR THE DEDICA-
TION OF DISTRICT LANDS
POLICY FOR DEDICATION OF DISTRICT LANNDS
WHEREAS, this Board desires to reaffirm and memorialize its
policy concerning the status of District lands, now owned or later
acquired, with respect to the distinction between dedicated and non- *
dedicated land:
NOW, THEREFORE, BE IT RESOLVED that th
e0
Plicv of the Mid en'n-.
sula Regional Open Space District concerning the status of land it
owns or ad-ministers is as follows:
1. `Dedicated Land. Dedicated land means all real property or
interests :-.herein, formally dedicated for park or open space, or both,
purposes by resolution of this Board.
2. Undedicated Land. Undedicated land means all real property,
or interests therein, that is not "dedicated land" as defi,ried above.
Undedicated land shall be considered to be held in a "planning reserve"
status and shall not be considered to be dedicated for park or open
space, or both, purposes within the meaning of Section 5540 of the
Public Resources Code.
Normally, undedicated lands within the District's boundariL .; will
be held for future dedication to park or open space, or both, purpose ,
but only after the necessary planning, boundaryad 'ustrT
� .nts, provision
for permanent access and other changes in confi.guratioti, which ;;tay
involve the disposal or exchange of interests in all or portion.: of such .
lands, have been completed. Nevertheless, undedicated land may be used
on a limited basis for park or open space, or both, purposes within the
meaning of Section 5540 of the Public Resources Code.
At the time of adoption of the Interim Use and Management I'•lan
following acquisition, the Board shall decide by adopted motion
whether or not the acquired. parcel of land is intended to be e!:,dic:ated
at the time of the annual report described below. The status of each
such parcel shall also be reviewed as part of the regular land use and
management planning process, and the Board may then adopt a motion of
intention to dedicate at the time of the annual. report.
An annual report shall be made in December of each year showing
which District lands are in planning reserve status. At that time,
the Board of Directors will normally dedicate by resolution any lands
which it deems appropriate, but may also dedicate lands at any other
time.
3. Transfer-Dedicated Land. Dedicated land may not hr_ conveyed
except as provided in Section 5540 , Section 5540 . 5 or Sec,'-ion 5540.6
of the Public Resources Code.
4 . ' s
Tran sfer--Unded�.cated Land. Undedicated land may be conveyed,-
transferred, leased, or disposed of at the sole discretion of •the
Board of Directors.
5. This resolution supercedes Resolution 79-54 .
R-87-185
(Meeting 87-31
• December 23 , 1987)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
December 14 , 1987
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY: S . Norton, Legal Counsel ; J. Fiddes , District Clerk
SUBJECT: Rules of Procedure Election Revision
Recommendation: I recommend that you adopt the attached resolution
amending your Rules of Procedure.
Discussion: At your December 9 meeting in conjunction with your review of
proposed changes in the Rules of Procedure, you discussed Assembly Bill No.
429 that amended Section 5532 of the Public Resources Code (see report R-
87-177 of December 1 , 1987) . You directed staff to return with draft
wording for the Rules of Procedure stating that the name of an unopposed
candidate is to appear on the ballot. Assembly Bill No. 429 states that the
board of directors shall appoint unopposed candidates who have been
nominated and may permit the candidates running unopposed to have their
names appear on the ballot , at the board' s option. The applicable section
of Assembly Bill No. 429 reads as follows :
(e) Notwithstanding any other provision of this section if ,
by 5 p.m. on the 83rd day prior to the day fixed for
the ensuing general election, only one person has been
nominated for any elective office to be filled at that
election, or no one has been nominated for the office
and if a petition signed by 10 percent of the voters or
50 voters , whichever is the smaller number, in the
district , or division if elected by division,
requesting that the election of directors be held has
not been presented to the board of directors , the board
cif directorsshall submit -a..--certif-icate of these facts
to the county clerk or coqnty _clerks and the board of
directors , at a regular or special meetina held prior
tothe last Monday before the last Friday in November
in which the election is held appoint to the
__
office or offices i-f-any-,--who
have been nominated. The board of directors shall make
the appointments . If no personhas been --nominated-for
R-87-185 Page two
any office, the board of directors shallappo�inta_py
pee son to the office who is qualified at the first
regular or special meeting after--the _date upon-_wh-ich
the election would have been held. The board of
directors may permit the candidates running unopposed
to have their names_qp_peAr_can the ballot, at the
board ' s option. _,__,The__person_zkppo:mtedshall. and
- ___ pd
takeoff and serve exactly_ as if elected for the
office.
District Legal Counsel has determined that the District cannot require
candidates running unopposed to have their names appear on the baliot (refer
to the second to the last sentence in Section (e) above) .
The following changes are proposed in Section 2 .12 of your Rules of
Procedure. The section ' s order of content has been reversed and paragraphs
have been created; no changes have been made in the paragraph that deals
with candidates ' statements .
2.12 Unopposed Candidates and Candidates ' Statements . In the case where
there is a single candidate qualified to appear on the �,411ot, such
candidate shall be permitted to have his or her name on the baZZot"" at no cost
to the candidate. end-the If such unopposed candidate requests that his
or her candidate ' s statement be included in official election material
distributed to voters , the District shall bill such candidate for the
cost thereof , including costs related to Spanish translations .
In those wards where two or more candidates have qualified to appear
on the ballot, candidates ' statements of qualifications , (and, if
provided by the respective county for county candidates , Spanish
translations of candidates ' statements for those requesting them) up
to a maximum of 200 words , shall , if requested, be provided by the
District at its expense pursuant to the Elections Code of the State of
California, and that no such candidate shall be billed for availing
himself or herself of these services .
16
Public Resources Code section 5532(e)
With the addition of the above footnote, the numbering of the remaining foot-
notes in the Rules of Procedure would be changed accordingly.
ill
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
14IDPENINSULA REGIONAL OPEN SPACE DISTRICT
AMENDING RULES OF PROCEDURE
The Board of Directors of the Midpeninsula Regional Open Space District
does hereby resolve to amend Section 2 . 12 of the Rules of Procedure to
read as follows :
Section
2. 12 Unopposed Candidates and Candidates ' Statements . In the case
where there is a single candidate qualified to appear on the
ballot, such ndidate shall be permitted to have his or her name
�
on the ballotl at no cost to the candidate . If such unopposed
candidate requests that his or her candidate ' s statement be
included in official election material distributed to voters the
District shall bill such candidate for the cost thereof ,
including costs related to Spanish translation.
In those wards where two or more candidates have qualified to
appear on the ballot, candidates ' statements of qualifications,
(and, if provided by the respective county for county candidates ,
Spanish translations of candidates ' statements for those
requesting them) up to a maximum of 200 words , shall , if
requested, be provided by the District at its expense pursuant to
the Elections Code of the State of California, and that no such
candidate shall be billed for availing himself or herself of
these services .
16 Public Resources Code section 5532 (e)
R-87-149
(Meeting 87-31
December 23 , 1987)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
December 17 , 1987
TO: Board of Directors
FROM: H. Grench, General Manager
RESPONSIBILITY AND PREPARATION: D. Hansen, Land Manager;
D. Woods, Principal Open Space
Planner; M. Gundert, Open Space
Planner
SUBJECT: Notice of Contract Completion and Acceptance of Work
for the Construction of Public Access Improvements at
Purisima Creek Redwoods Open Space Preserve
Recommendation: I recommend that you adopt the attached Notice
of Completion of Contract and Acceptance of Work for the
construction of public access improvements at Purisima Creek
Redwoods Open Space Preserve and authorize the President to
execute it. In addition, I recommend that you approve payment
for the additions to the project as outlined in this report which
total $7 , 332 . 31 .
Discussion: On June 3 , 1987 , you awarded a contract to R. J.
Bragato, Inc . , for construction of public access improvements at
Purisima Creek Redwoods Open Space Preserve (refer to report
R-87-77 , dated June 3, 1987) . R. J. Bragato, Inc. completed the
project, which included two parking areas , on September 28 , 1987 .
Representatives of the District, CalTrans , and the San Mateo
County Building Department have inspected the work and found it
to be complete as designated in the plans and specifications .
Permits were signed off by San Mateo County Building Inspector on
December 14 , 1987 .
During the course of construction several change orders were
made, increasing the final cost of the project from $51 , 219. 80 to
$58 , 552 . 11 . The changes involved amending the original contract
to include the following unanticipated expenditures :
R-87-149 Page Two
1) permit fees which were not covered by the District ' s
initial application fee;
2) rental of a water truck which became necessary when the
contractor was not allowed access to the Skyline Water
District water line;
3) installation of a culvert not included in the original
specifications; and
4) additional fencing.
Other costs above and beyond the scope of the construction
contract included approximately $3000 for soils engineering fees
and $2500 for contract supervision. Both services were provided
by outside consultants .
Staff will present a few slides of the complete construction
project at your December 23 meeting. In addition, an overview of
some of the other recently completed public access improvements
at Purisima Creek Redwoods Open Space Preserve will be made . A
major accomplishment to date has been on the Whole Access Trail .
Peninsula Open Space Trust, a major contributor to the Whole
Access Project, held a recognition event for donors to the
project on November 12, 1987 . President Bishop represented our
Board and various staff members and I attended the ceremony.
NOTICE OF COMPLETION OF CONTRACT AND ACCEPTANCE OF WORK
NOTICE IS HEREBY GIVEN by order of the Board of Directors of the
Midpeninsula Regional Open Space District, pursuant to State law that
work to be performed under the contract heretofore made and executed
by and between the Midpeninsula Regional Open Space District, as Owner
therein, and R. J. Bragato , Inc
as Contractor therein, bearing the date June 22 , 1987
for construction of Purisima Creek Redwoods Open Space Preserve
Public Access Improvement Project
and appurtenant facilities upon lands of said District known as
Purisima Creek Redwoods Open Space Preserve
situated in the City of -- County of San Mateo
State of California, was completed as called for and in the manner
designated by the plans and specifications by the said Contractor,
on the 14th day of _ December , 1987
Upon said contract, Fidelity and Deposit Company- of MarvIand _
was surety on the bond given by said R. J. Braaato, Inc
the said Contractor, as required by law.
That the title of said District to the real property upon which
said work and contract was performed is that of
Fee Simple
That the address of said Midpeninsula Regional Open Space District
is 201 San Antonio Circe, #C-1 35, Moon ai n V,,—w., ral ; fprnia 94Q40
IN WITNESS. WHEREOF, pursuant to the order of the Board of Directors
made and given on the day of ,authorizing and
directing the execution of this instrument, the said District has caused
these presents to be executed in its name, authenticated by-'the signature
of the President of the said Board of Directors this day
of
BCtARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT
President, Board of .Directors
M-87-11
A, (Meeting 87-31
*40, AW December 23 , 1987)
W,
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
December 17 , 1987
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY: D. Hansen, Land Manager
SUBJECT: Relative Site Emphasis Review and Site Use and Management
Plan Review Schedule
Due to the time involved in completing an in depth staff review of
potential District trail projects to be added to the Relative Site
Emphasis review, this item will be postponed until your first meet-
ing in January. Normally you would hold your first reading of this
annual item during December.
AIIDPENINSULA REGIONAL OPEN SPACE DISTRICT
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: F.Y. I .
DATE: December 18 , 1987
l
.n.
DEPART 1ENT OF PARKS, OPEN SPACE & CULTUW.N1, SERVICES
December 14, 1987 Open Space District
Mr. Richard Bishop, President
Mid-Peninsula Regional Open Space District
Old Mill Office Center, Building C, Suite 135
201 San Antonio Circle
Mountain View, California 94940
RE: Districts Anniversary
Dear Mr. Bishop:
Thank you for your kind letter of December 9, 1987 congratulating the Marin
County Open Space District on its fifteenth anniversary which we share with
your District.
As was well-expressed in your letter, we each have particular accomplishments
of which we are especially proud, and I would add, projects which we are hope-
ful to achieve in the near and more distant futures. It is indeed gratifying
to help an open space system grow which we know will be increasingly used and
appreciated as time goes by. Open space is currently a vital concern of the
residents of Marin County, and I am sure their interest and support will con-
tinue to keep us busy for years to come.
In return for your good wishes, may I also express to you our congratulations
for the fifteenth anniversary of the Mid-Peninsula Regional Open Space District.
we hear good things about your very active acquisition program, of which you
must be proud.
Please let me know as well if you are in our area and would like to see our
open space lands. I would be very glad to make such arrangements.
Best wishes for the Holiday Season.
ncerelA
HAROLD C. BROWN, SIDENT
Marin County Op Space District
HCB:fb:l
c: Board of Directors
Karin Urquhart
Don Dimitratos
Administration Marin Civic Center, San Rafael, CA 94903 (415) 499-6387
Field Office • (415) 499-6405
i'z'W imew
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
OLD MILL OFFICE CENTER,BUILDING C,SUITE 135
201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040
(415)949-5500
December 11, 1987
Dr. F. Blair Simmons
628 Westridge Drive
Portola Valley, CA 94025
Dear Dr. Simmons :
In behalf of all the members of the Board of Directors of the
Midpeninsula Regional Open Space District, I extend our deepest
appreciation to you for donating your property adjacent to the
Coal Creek Open Space Preserve to the District. It was indeed
our pleasure to accept this gift, and we have taken the initial
step to dedicate the property as public open space.
Our goal to create a regional greenbelt by preserving precious
open space lands is complemented when individuals , like yourself,
demonstrate through commitment and action a positive interest in
what the District is striving to accomplish. The land that we
are able to preserve as open space today is a living legacy that
future generations in the bay area will enjoy.
Your support of the District means a great deal to all of us on
the Board. As a small token of our appreciation, we will be
sending you within the next few weeks an enlargement ofone of
the slides our staff took of your property.
For your generous gift to the District, we extend our warmest
thanks . Best wishes for 1988 .
Sincerely,
Richard Bishop, President
Board of Directors
RB:ej
cc : Board of Directors
Hertterl Grench,General Manager Board of Directors.,Katherine Duffy,Robert McKibbin,Teens Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop
CLAIy,S No. 87-28
14eeting 87-31
AIIDPENINSL REGIONAL OPEN SPACE DIS11 _�T Date: Dec. 23, 1987
REVISED
C L A I M S
tt Amount Name Description
798 14.88 AmeriGas Tank Rental
799 148. 15 A T & T Equipment Repair
800 66.63 Matthew Bender & Co. , Inca Resource Documents
801 80.20 James Boland Reimbursement--Uniform Expense
802 6, 158.80 R. J. Bragato, Inc. Parking Lot Construction--Final Payment
803 190.00 California Park & Recreation Conference Registration--ilary Hale
Society
804 52. 10 Clark's Auto Parts Vehicle Parts
805 262.50 Dana Property Analysis Appraisal Services
806 3, 171 .42 Dillingham Associates Consulting Services--Skyline Ridge
Parking Area Plans
807 941 .35 Emergency Vehicle Systems Vehicle Equipment
808 60.00 First American Title Insurance Co. Reconveyance Fees--Burns
. 809 35.00 Golden State Report Subscription
810 27.41 Herbert Grench Reimbursement--Meal Conference
811 102. 12 Mary Gundert Reimbursement--Holiday Staff Activity
812 2,000.00 Bill Orr Consulting Services
I 813 13.38 Identification Services Ranger Badges
International
814 36•75 Image Technology, Inc. Map Enlargement
815 566.67 Lawrence Tire Service Vehicle Tires
816 38.00 McCracken, Byers & Martin Legal Services
- 817 273.39 Minton's Lumber & Supply Field Supplies
818 400.00 Micro Accounting Solutions Computer Consulting Services
819 12.73 Monta Vista Garden Center Field Supplies
820 421 .23 Noble Ford Tractor, Inc. Tractor Repair
821 68.54 Norney's of Mountain View Office Supplies
822 1 ,009. 15 David O'Keefe Company Picnic Table for Wheelchair Access
823 1 ,514.82 Orchard Supply Hardware Field Supplies and Equipment
824 387.77 Pacific Gas & Electric Company Utilities
825 48.05 Pine Cone Lumber Field Equipment
826 169.56 Town of Portola Valley Town Planning Services
827 9.00 Rancho Cobbler & Cleaner Uniform Expense
828 111 .68 Redwood Stationers Office Supplies
829 198.55 Rice Trucking and Materials Rock for Whole Access Trail
830 100.00 David Sanguinetti Reimbursement--Pre-Employixient Physical
831 10.00* County of San Mateo Purisima Creek Redwoods Ten Year Lease
-; Emergency Check Issued on December 15, 1987
f Meeting 87-31
Date: Dec. 23, 1987
EV I Sf,D
�r Amount Name escripti.on
832 24.00 San Mateo Times Newspaper Group Subscription
833 574.59 Scribner Graphic Press Business Cards
834 206.90 Signs of the Times Signs
835 21 .40 Solano Press Resource Documents
836 75.00 Trust for Hidden Villa Youth Hostel Rental for Staff Retreat
837 114.05 The Tuftnut Works Field Supplies
838 3,417.20 Edward A. Tunheim Professional Services--Hosking/Timber
Contract
839 141 .24 Typothetae Typesetting
840 541 .20 Uno Graphics Brochures
841 75.00 Henry Uribe Installation of"Telephone Equipment
842 43.61 Vallen Safety Supply Company Safety Equipment
843 563.88 Valley Title Company Title Insurance and Escrow Fees--Duveneck
844 272.00 Wendel , Lawlor, Rosen & Black Legal Services
845 436.47 Western Fire Equipment Company Equipment Repairs and Maintenance
846 1 ,431 .15 Whitmore, Kay & Stevens Legal Services
847 3,288. 16 Brian Wittenkeller Property Planning Study
848 55.64 Word Products Company Computer Supplies
849 29.43 The Workingman's Emporium Uniform Expense
f 850 13.48 Yardbird Equipment Sales Field Supplies
i
851 37.45 Alexis Bryce Reimbursement--Office Equipment
852 189.04 Petty Cash Drafting and Office Supplies, Postage,
Field Supplies and Meal Conferences
r
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CLAIMS No. 87-28
Meeting 87-31
MIDPENINSL REGIONAL OPEN SPACE DIS2. .:T Date: Dec' 23, 1987
REVISED
C L A I M S
# Amount Name Description
798 14.88 AmeriGas Tank Rental
799 148. 15 A T & T Equipment Repair
. 800 66.63 Matthew Bender & Co. , Inc. Resource Documents
801 80.20 James Boland Reimbursement--Uniform Expense
802 6,158.80 R. J. Bragato, Inc. Parking Lot Construction--Final Payment
803 190.00 California Park & Recreation Conference Registration--Ilary Hale
Society
8O4 52. 10 Clark's Auto Parts Vehicle Parts
805 262.50 Dana Property Analysis Appraisal Services
806 3, 171 .42 Dillingham Associates Consulting Services--Skyline Ridge
Parking Area Plans
807 941 .35 Emergency Vehicle Systems Vehicle Equipment
808 60.00 First American Title Insurance Co. Reconveyance Fees--Burns
809 35.00 Golden State Report Subscription
810 27.41 Herbert Grench Reimbursement--Meal Conference
811 102. 12 Mary Gundert Reimbursement--Holiday Staff Activity
812 2,000.00 Bill Orr Consulting Services
813 13.38 Identification Services Ranger Badges
International
814 36.75 Image Technology, Inc. Map Enlargement
815 566.67 Lawrence Tire Service Vehicle Tires
816 38.00 McCracken, Byers & Martin Legal Services
. 817 273.39 Minton's Lumber & Supply Field Supplies
818 400.00 Micro Accounting Solutions Computer Consulting Services
$19 12.73 Monta Vista Garden Center Field Supplies
820 421 .23 Noble Ford Tractor, Inc. Tractor Repair
821 68.54 Norney's of Mountain View Office Supplies
822 1 ,009. 15 David O'Keefe Company Picnic Table for Wheelchair Access
823 1 ,514.82 Orchard Supply Hardware Field Supplies and Equipment
824 387.77 Pacific Gas & Electric Company Utilities
825 48.05 Pine Cone Lumber Field Equipment
826 169.56 Town of Portola Valley Town Planning Services
827 9.00 Rancho Cobbler &Cleaner Uniform Expense
828 111 .68 Redwood Stationers Office Supplies
829 198.55 Rice Trucking and Materials Rock for Whole Access Trail
830 100.00 David Sanguinetti Reimbursement--Pre-Employment Physical
831 10.00* County of San Mateo Purisima Creek Redwoods Ten Year Lease
i
Emergency Check Issued on December 15, 1987
Meeting 87-31
Date: Dec. 23, 1987
REV I SE,D
1r Amount. Name Description
832 24.00 San Mateo Times Newspaper Group Subscription
833 574.59 Scribner Graphic Press Business Cards
834 206.90 Signs of the Times Signs
835 21 .40 Solano Press Resource Documents
836 75.00 Trust for Hidden Villa Youth Hostel Rental for Staff Retreat
837 114.05 The Tuftnut Works Field Supplies
838 3,417.20 Edward A. Tunheim Professional Services--Hosking/Timber
Contract
839 141 .24 Typothetae Typesetting
840 541 .20 Uno Graphics Brochures
841 75.00 Henry Uribe Installation of* Telephone Equipment
842 43.61 Vallen Safety Supply Company Safety Equipment
843 563.88 Valley Title Company Title Insurance and Escrow Fees--Duvenecl.
844 272.00 Wendel , Lawlor, Rosen & Black Legal Services
845 436.47 Western Fire Equipment Company Equipment Repairs and Maintenance
846 1 ,431 . 15 Whitmore, Kay & Stevens Legal Services
847 3,288. 16 Brian Wittenkeller Property Planning Study
848 55.64 Word Products Company Computer Supplies
849 29.43 The Workingman's Emporium Uniform Expense
850 13.48 Yardbird Equipment Sales Field Supplies
851 37.45 Alexis Bryce Reimbursement--Office Equipment
852 189.04 Petty Cash Drafting and Office Supplies, Postage,
Field Supplies and Meal Conferences
r