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HomeMy Public PortalAbout19871223 - Agendas Packet - Board of Directors (BOD) - 87-31 j A%jjr Meeting 87-31 Of0 am MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 ` (415)949-5500 REGULAR MEETING BOARD OF DIRECTORS 7: 3d P.M. 201 San Antonio Circle Wednesday Suite C-135 December 23, 1987 A G E N D A Mountain View, CA (7 :30) * ROLL CALL APPROVAL OF MINUTES (December 9, 1987) WRITTEN COMMUNICATIONS ORAL COMMUNICATIONS -- Public** ADOPTION OF AGENDA BOARD BUSINESS (7 :45) 1. Adoption of Amended Budget for Fiscal Year 1987-1988 -- M. Foster Resolution Adopting Amended Budget for Fiscal Year 1987- 1988 (7 :50) 2. Revised Annual Claims List for Fiscal Year 1987-1988 M. Foster (7:55) 3 . Dedication Status of District Lands -- C. Britton Resolution Dedicating Interests in Certain District Lands for Public Open Space Purposes (8 :05) 4 . Rules of Procedure Election Revision -- C. Britton Resolution Amending Rules of Procedure (8:15) 5. Notice of Contract Completion and Acceptance of Work for the Construction of Public Access Improvements at Purisima Creek Redwoods Open Space Preserve -- D. Hansen (8:25) INFORMATIONAL REPORTS -- Directors and Staff CLAIMS CLOSED SESSION (Land Negotiation and Litigation Matters) ADJOURNMENT Herbert Grench,General Manager;Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop *Times are estimated, -.d items may appear earliet it later than listed. Agenda is subject to change of order. **TO ADDRESS THE BOARD: When an item you 're concerned with appears on the agenda, the Chair will invite you to address the Board at that time; on other matters you may address the Board under Oral Communications. An alternative is to comment to the Board by a Written Communication, which the Board appreciates. Each speaker will ordinarily be limited to 3 minutes. When recognized, please begin by stating your name and address. We request that you fill out the form provided so that your name and address can be accurately included in the minutes. USE AND MANAGEMENT PLAN REVIEWS The Use and Management Plan Review for La Honda Creek Open Space Preserve is tentatively scheduled for January 27 . Please send your written comments, ideas and concerns to David Hansen, Land Manager, by January 15 so that they can be considered in drafting the staff report. You may call the District office between January 25 and 27 to confirm that the item is on the agenda. NOTICE OF SPECIAL MEETING The Board will have a public workshop on Saturday, January 30, 1988 from 9:00 A.M. to 3:00 P.M. at the District office for the purpose of holding a workshop to review the Basic Policy of the Midpeninsula Regional Open Space District. Meeting 87-30 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 (415)949.5500 REGULAR MEETING BOARD OF DIRECTORS December 9, 1987 MINUTES I. ROLL CALL President Richard Bishop called the meeting to order at 7 :32 P.M. Members Present: Katherine Duffy, Robert McKibbin, Teena Henshaw, Edward Shelley, Gerry Andeen, and Richard Bishop. Members Absent: Nonette Hanko. Personnel Present: Herbert Grench, Craig Britton, David Hansen, Jean Fiddes, Jim Boland, Mary Hale, Stanley Norton, and Cecilia Cyrier. II . APPROVAL OF MINUTES November 24 1987 J. Fiddes stated that the minutes should be corrected as follows : 1) the motion at the top of page 3 should show G. Andeen as the seconder instead of R. McKibbin and 2) the motion' s vote should show that it passed 5 to 1 with R. McKibbin voting against the motion. Motion: E. Shelley moved that the Board approve the minutes of the meeting of November 24, 1987 as corrected. T. Henshaw seconded the motion. The motion passed b to 0 . III . WRITTEN COMMUNICATIONS C . Cyrier reported that the Board had received the following written communication: j 1) a letter, dated November 11 , 1987 , from Santa Clara County Supervisor Rod Diridon congratulating the Board of Directors on the work it is doing and on the feature article in the San Jose Mercury of November 11, 1987 . R. Bishop stated the Board' s consensus that no response was needed for Supervisor Diridon' s letter. IV. ORAL COMMUNICATIONS There were no oral communications. V. ADOPTION OF .AGENDA R. Bishop stated that the agenda was adopted by Board consensus . Herbert Grench,General Manager:Board of Directors:Katherine Duffy,Robert McKibbin,Teena Henshaw,Edward Shelley,Nonette Hanko,Gerry Andeen,Richard Bishop Meeting 87-30 Page two VI . UNFINISHED BUSINESS A. Approval and Acceptance of Agreement to Implement the San Mateo County/Coastal Conservancy Baylands Access Grant (Report R-87-177 of December 2, 1987 ) D. Hansen, using a wall-mounted copy of the plans for the project, delineated the various aspects of the project: namely, the bicycle trail beginning at the current Palo Alto bicycle path, the parking area, the bridge, and the pedes- trian loop trail around the salt pond. D. Hansen stated that it is anticipated at this time that the Coastal Con- servancy Grant awarded to San Mateo County will cover the costs of the project. C. Britton reviewed the District' s responsibilities in the agreement and stated that East Palo Alto now wanted to take over the maintenance of the trail 30 days after completion of the project rather than after five years. He noted the following change had been made to the agreement after its review by the Parks and Recreation Commission of San Mateo County: On page 2 , section I.A. , the last sentence should read County shall have the opportunity to complete such purchase on its own behalf and District shall be released of its obligation to purchase said trail easements, " rather than County shall complete such purchase on its own behalf . " In response to R. McKibbin' s question as to whether the salt pond would be opened to tidal action, D. Hansen responded that further study would be needed to determine whether it would be purposely opened or that it be left to its current condition which is a limited tidal inflow through and over the deteriorated pipe and levee. G. Andeen suggested that, as a potential funding source, the District explore selling or trading mitigation rights for the salt pond to someone wanting to build along the Bay. Discussion centered on the value of the parcel as a mitigation site and whether the District could pursue such an exchange since federal monies had been used to purchase this area. D. Hansen said that the Master Plan study for the area would include answering such questions . Motion: T. Henshaw moved that the Board adopt Resolution 87-42, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving and Authorizing Execution of Agreement with the County of San Mateo, the City of East Palo Alto, and the State Coastal Conservancy, and Authorizing the General Manager to Execute Any and All Other Documents Necessary or Appropriate to Clos,kng of the "Triansaction (Ravenswood Open Space Meeting 87-30 Wage three Preserve) . E. Shelley seconded the motion. The motion passed 6 to 0 . VII. BOARD BUSINESS A. Proposed Simmons Property Addition to Coal Creek Open Space Preserve (Report R-87-180 of December 3,_1987) C. Britton used the wall map to shown the location of this gift of 6 .7 acres of land situated between upper Alpine Road and Coal Creek Open Space Preserve. He noted that the property was being given to the District by Dr. F. Blair Simmons and said that it had a fair market value of approx- imately $100, 000 . D. Hansen showed slides of the property and reviewed the use and management recommendations. Motion: K. Duffy moved that the Board adopt Resolution 87-43 , a Resolution of the Board of Directors of Midpeninsula Regional Open Space District Accept- ing Gift of Real Property, Authorizing Officer to Execute Certificate of Acceptance of Grant to District, and AuthorizingGeneral Manager to g Execute Any and All Other Documents Necessary to Closing of the Transaction (Coal Creek Open Space Preserve - Lands of Simmons) . R. McKibbin seconded the motion. The motion passed 6 to 0. Motion: K. Duffy moved that the Board tentatively adopt the Preliminary Use and Management recommendations contained in the report, including naming the property as an addition to Coal Creek Open Space Preserve, and indicate its intention to dedicate the property as public open space. R. McKibbin seconded the motion. The motion passed 6 to 0 . R. Bishop suggested, and obtained the Board ' s consensus, that a letter of appreciation and a picture of the property be sent to Dr. Simmons. B. Swine Boulevard Field Trip Follow-Up (Report R-87-179 of December 2 1987) T. Henshaw reviewed the previous meetings of the ad hoc committee, noting that the committee had concluded that a review of the Basic Policy needed to be the focus of the January workshop. She reviewed the agenda proposed by the committee for the workshop. E. Shelley said that if policy is changed to focus on greater use of the preserves , it was necessary to discuss a mechanism of how to monitor the impact of the change on roadways , such as Skyline Boulevard and Page Mill Road. Motion: R. Bishop moved that the Board schedule a Special Meeting 87-30 Page four Meeting on Saturday, January 30, 1988 at 9:00 A.M. at the District offices in order to hold a work- shop to review the Basic Policy and other topics recommended by the committee. R. McKibbin seconded the motion. Discussion: H. Grench asked if Item 4 , Percep- tions of District in 1987 and Visions for the Future, was to be restricted to Directors. T. Henshaw answered that it was, noting that the small group discussions would involve Directors , staff , and the public. She said that the small groups would all be discussing the same questions or topics, thereby enabling greater participation by those attending. She noted that the workshop was intended to be a brainstorming session on whether the District ' s Basic Policy needed to be revised. She said that she did not envision any specific action to be taken at the workshop on the Basic Policy or other topics to be discussed. K. Duffy requested that some form of recordation of the reports by the small groups be provided. T. Henshaw, as a member of the ad hoc committee, was appointed by R. Bishop to preside over the meeting, to work with staff on planning the meeting, and to develop questions for discussion in conjunction with G. Andeen and R. McKibbin. Notification procedures for the workshop were discussed. G. Andeen said the scope of the workshop seemed to be getting larger, based on the Board ' s discussion, than he had anticipated, since he had thought it would provide a time for the Directors to talk together about their ideas for the District. R. Bishop said that he favored regular notification and news releases for the workshop; then, if changes were recommended for the Basic Policy, a public hearing should be scheduled and broader notification would be appropriate. Motion to Amend: K. Duffy moved that the announcement for the Special Meeting be mailed to the agenda, agenda and minutes and packet subscribers , and any individuals and organizations designated by Directors . The motion to amend was seconded by G. Andeen. The motion to amend passed 6 to 0 . The motion as amended passed 6 to 0 . Meeting 87-30 Page five C. Destru.ction or Disposition of District Records (Report R-87- P P 176 of November 25, 1987) J. Fiddes reviewed the proposed policy for District records , noting Categories A through E delineated how certain docu- ments would be treated. Motion: K. Duffy moved that the Board adopt Resolution 87-44, a Resolution of the Board of Directors of the Mid peninsula Regional Open Space Di strict Authorizing the Destruction or Disposition of Certain District Records, Papers, or Documents. E. Shelley seconded the motion. Discussion: G. Andeen suggested that a record be made of what is being destroyed and that the Board approve items for destruction. R. Bishop and T. Henshaw indicated that the procedure recom- mended by staff seemed adequate. E. Shelley said that perhaps items not explicitly noted in any category could be listed and brought before the Board for action. The motion passed 6 to 0 . D. Rules of Procedure Changes (Report R-87-177 of December 1, 1987) H. Grench brieflyreviewed the proposed changes in the Rules of Procedure. Discussion centered on the proposed revision in Section 1 .22 regarding election of Board officers . The word "written" was changed to "signed" and H. Grench noted that after the election, the signed ballots would be available for public inspection. He stated that the recording procedure used in filling the recent Ward 2 vacancy would be used in the election of officers . E. Shelley asked for clarification between "members of the Board" and "the Board" as referred to in the Rules of Procedure . S . Norton said "the Board" referred to the number of seats on the Board and "members of the Board" to those positions currently filled. He said that the majority vote of the Board would be four votes . E. Shelley suggested that the rules be reviewed to ascertain that the proper references to the Board were used consistently. Motion: R. Bishop moved that the Board adopt Resolution 87-45, a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Amending Rules of Procedure, including the amendment in Rules of Procedure for electing Board officers . K. Duffy seconded the motion. The motion passed ssed 6 to 0 . Meeting 87-30 Page six S. Norton reviewed Assembly Bill No. 429 that amended Section 5532 of the Public Resources Code relating to unopposed candidates for Director positions . He noted that, in the past, the District had to request that the county clerk put the candidates name on the ballot even if unopposed. He said that under the new law, the Board of Directors would appoint the unopposed candidate; however, the unopposed candidate ' s name could appear on the ballot if the board of directors so desired. Members of the Board present indicated that it was in the District' s best interest to have the name of an unopposed candidate on the ballot. Motion: E. Shelley moved that the Board direct staff to draft wording for the Rules of Procedure to implement the placing of the name of an unopposed candidate on the ballot. G. Andeen seconded the motion. The motion passed 6 to 0 . VIII. INFORMATIONAL REPORTS D. Hansen reported that Ranger personnel had assisted with the rescue of a climber on private property at Devil ' s Canyon over the weekend. He said that the neighborhood meeting at the former North property had been rescheduled for Saturday, December 12 at 10: 00 A.M. R. Bishop said that he spoke on behalf of the District before the San Carlos City Council at the Benedetti property subdivision hearing and that the action of the Planning Commission to turn down the development of the area had been affirmed by a 4 to 1 vote by the City Council . K. Duffy reported that Cupertino residents are greatly disturbed by the invasion of deer. D. Hansen said that he was following the matter, noting his December 7 letter to the Cupertino City Council had been included in the Board' s packet. K. Duffy and R. Bishop said that Nancy Mason of the Santa Clara County Historical Commission had called them to report that the Stortz ' have not received funds from the County under their historical restoration contract. H. Grench stated that he would contact Douglas Gaynor to ascertain the status of the dispersement. IX. CLAIMS Motion: E. Shelley moved that the Board approve Revised Claims 87-27 . R. Bishop seconded the motion. The motion passed 6 to 0 . X. CLOSED SESSION H. Grench announced that there was no need for a Closed Session. Meeting 87-30 Page seven XI. ADJOURNMENT The meeting was adjourned at 10: 15 P.M. Cecilia A. CY rier Secretary ('LikirlS NO. 87-27- Meeting 87-30 MIDPENII �A REGIONAL OPEN SPACE D RICT Date: Dec. 9, 1987 REVISED C L A I M S r Amount Name Description 747 96.14 . AT&T Telephone Rental 748 103.50 Bay Muffler Vehicle Repair 749 10.53 Matthew Bender & Company, Inc. Resource Documents 750 3,856,40 Bob-Wire Electric Inc. Quinta Ranch Wire Upgraded 751 176.00 The Business Women's Training Seminar Registration--J. Nicholas Institute A. Cumming.5, 'C.' Bruins and M.'Gu6der.t 752 82.50 California Chamber of Commerce Books 753 6.0o University of California Regents Subscription 754 45.00 State of California Subscription General Services Agency 755 88.00 State of California Dam Registration Fee Department of Water Resources 756 33.24 Crest Copies, Inc. Bluelines 757 119.59 Alice Cummings Private Vehicle Expense 758 42.80 The Darkroom Photo Processing 759 29.00 DFM Associates 1988 Elections Code 60 2.0 i 7 Discount office Supply 3 9 pp y Office Supplies 761 3,400.00 The Jack Dymond Company Leasehold Improvements 762 185.00 Education Technology Seminar Registration--M. Ken 763 12.96 The Frogpond Meal Conference - 764 150.86 Cur: is Fua,�uda Slides and VuGraphs 765 436.06 Herbert Grench Out-of-Town Meeting and Meal Conferenrr:: 766 750.00 David M. Griffith & Associates, lnc. Professional Services--Underground Tai' 767 44. 10 Mary Gundert Private Vehicle Expense 768 12.78 Harbinger Communications Resource Document 769 484.07 Ha-,,kins-Hawkins Company, Inc. Signs 770 22.51 Home Plumbing Supplies Parts 77i 18.14 The Hub Schneider's Uniform Expense �``7I2 557.45 _ Javelco Equipment Service, Inc. Equipment Rental 7j3 420.66 Los Altos Garbage Company Dumpster Rental 774 1 ,075.00 Dr. Samuel M. McGinnis Consulting Services--Dog Study 775 60.60 Stanley Plorton October Expenses 776 54.0o Office Club Membership 777 225.00 Office Electronic Transfer Move Office Furniture 911 .04 Pacific Bell Telephone Service 779 18. 17 Pacific Gas & Electric Company Utilities 730 69.43 Geoff Paulsen Private Vehicle Expense Meeting No. 87-30 Date: Dec. 9, 1987 t �r Amount Name REVISED F Description 781 32. 15 Peninsula Blueprint Service Drafting Supplies 782 866.70 Peninsula .Oil Fuel 783 47.34 Rancho Hardware Equipment Supplies 784 303.00 Restoring the Earth Conferen Cummings Registration--A. Cummin s and D. Woods 785 101 .08 San Francisco Water Department Water Service 786 188.00 County of Santa Clara, Purchase of Tax Deeded Property' Tax Collector 787 624. 15 Signs of the Times Signs 7$$ 24.75 Skyline County Water District. Water Service 789 4,500.60 Smith Equipment, Inc. Equipment Rental 790 40.47 David Topley Reimbursement--Uniform Expense 791 1 ,256.20 TRW Real Estate Information Services Microfisch--Assessor's Records 792 69.48 Unocal Fuel 793 27.82 Word Products Computer Supplies 794 627.02 Xerox Corporation Office Supplies 795 190.97 Michael Foster Out-of-Town Meeting Expense 796 118,068.68 Federal Land Banff; of Salinas Annual Payment--Hosking 797 201 .53 Petty Cash Field Supplies, Private Vehicle Expense, Drafting and Office Supplies, Me61 Conferences and Vehicle Parts In addition to $3, 125.00 previously approved by Board. i RESPONSE ACTIO\ PROPOSED AS STAFF 14RITTEN COMMUNICATION g 87-31 eetin Board President Acknowledge/Respond M Me C in 8 7-3 1 1987 Director Acknowledge/Respond Harry H. Ha e u s s 1 e r, Jr. ---.-- Staff Acknowledge/Respond 1094 Highland Circle _ Draft Response Attached Los Altos , Calif. 94022 Staff to he Directed to Prepare Draft Response for Board Consideration per Board Directive(s) No Response Necessary December 21, 1 9 8 7 Other Baord of Directors Midpeninsula Regional Open Sapce District 201 San Antonio Circle Suite . 35 Mountain View, CA 94040 Re: Rules of Proceedure Chanp7es Report of Dec 1, 198? The Rules of Procedure attached to the referenced report, Section 1 .40, list the Order of Business . Item 13 of this section is listed as Closed Session. Sections 1 .41 through 1 . 52 discuss all the items mentioned in Section 1.40 except Closed Session. A review of meeting minutes and discussion with Jean Fiddes reveals that where closed sessions are held regardinL7 litir gation the district proper has no memorandum stating the specific reasons and legal authority for the closed session on file . These memorandums , though exempt from disclosure, are public records and should be maintained at the district office . Further, the legal counsel of the district is required to prepare and submit the memorandum as above. It is noted on the June 3, 1987 Minutes that H. Grenchsaid litigation to be discusses in closed session fell under section 54956 .9 of Gevernment Code . Where H. Grench recieved authority to do this is not understood . To alleviate prcedural questions and comply with the laws , I propose the following addition and change to the Rules of Procedure . Add New Section 1 .52 Closed Session. Closed sessions may be held in compliance with Gevernment Code Sections 54956.7through 54957 .2 The subject matter to be discusses in the closed session will be announced in the agenda for the oT)en meeting. This announcement will contain the in- formation as requiredby applicable government codes for each real estate negotiation and pending litigation. If the pending litigation to be discussed is known at the time of agenda publication, the legal counsel's memorandum will be presented at the meeting. If the pending litigation to be discussed arises after publication of the agenda, the memorandum will be submitted within one week after the closed session. Only the legal counsel may make such a determination and memorandum. -2- Rules of Procedure Changes Change Present section number 1.52 to 1.53 WC, Harry H. Haeussler, Jr. *404 R-87-182 (Meeting 87-31 December 23 , 1987 ) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REPORT December 14 , 1987 TO: Board of Directors FROM: M. Foster, Controller SUBJECT: Adoption of Amended Budget for Fiscal Year 1987-1988 Recommendation: I recommend that you adopt the attached resolution adopting the amended budget for fiscal year 1987-1988 . Discussion: You approved the preliminary budget for the current fiscal year on June 10 (see report R-87-88 of June 4 , 1987 ) . At that time , the General Manager indicated that staff would return to you later in the fiscal year to amend the budget to reflect revised budget figures pertaining to Board and General Manager appointees ' salaries and benefits , as well as other revisions , such as insurance, that may be appropriate . The attached sheet shows the changes proposed from the preliminary budget and the following list explains the changes : Item Explanation ofqj1ange I E Reduction in interest income due to lower interest rates and average cash balances F Reduction in amount of development grant funding due to later project completion dates H Category added to record $100 , 000 gift of property from Dr. Simmons Note Category broken out into long-term and short-term Proceeds notes. Long-term notes include the planned $12 . 5 million sale of public notes (less issuance costs) plus $300, 000 in land contract notes . The short-term notes are the tax anticipation notes issued in August . This issue was part of our original financial plans but was not included in the preliminary budget . II Adjustment to bring revenues and expenses into balance III Al Corrected figure; includes letter of credit fees on planned 1988 Notes R-87-182 Page two A2 Corrected figure A3 To reflect repayment of short-term notes in March 51 , 3, 4, 5 Adjustments for approved salary changes E1, 2 Adjustments for approved benefit plan changes including PERS payment D5 $15, 000 Special Election expense deleted D11 Increased to reflect actual insurance premiums El Upward revision to projected land purchases Also attached is a revised five-year cash flow projection which is consistent with the proposed amended budget. 12/11/87 i MROSD CASH FLOW PROJECTION 1987-1992 ($ THOUSANDS) 87-88 88-89 89-90 90-91 91-92 Beginning Cash 8457 8732 7482 9945 7481 Tax Revenues Basic 6944 7575 8250 8990 9800 Override 640 20 15 10 5 Grant Receipts 906 600 500 500 400 Interest Income 400 550 600 600 600 Other Income 457 370 390 410 430 Subtotal Income 9347 9115 9755 10510 11235 Operating Expenses (3163) (3480) (3800) (4140) (4515) Debt Service (1) (3487) (3385) (3342) (6332) (6143) Subtotal Expenses (6650) (6865) (7142) (10474) (10658) Operating Cash Flow 2697 2250 2613 36 577 Bond Issues (Net) (1) 12278 0 5850 0 6850 Land Contract Notes Issued 300 1000 500 500 500 Land Purchased (15000) (4500) (6500) (3000) (6000) Ending Cash 8732 7482 9945 7481 , 9408 Cumulative Acquisitions 15000 19500 26000 29000 35000 (1) Excludes proceeds and principal repayment of short-term debt i EXHIBIT A MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Budget for Fiscal Year 1987-1988 ADOPTED PROPOSED I . REVENUES PRELIMINARY CHANGES A. Basic Property Tax Allocation $ 6, 181 , 000 B. Debt Service Property Tax 640, 000 C. Prior Years Redemptions 313 , 000 D. State Subventions 450, 000 E. Interest 500 , 000 $ 400 , 000 F. Grants 1 , 060, 000 905, 500 G. Enterprise Activities 284 , 000 H. Gifts 100 , 000 I . Other 73 , 000 TOTAL REVENUES $ 9, 501, 000 $ 9 , 346 , 500 NET PROCEEDS FROM NOTES PAYABLE $ 5, 235, 000 -0- A. Long-Term Notes $ 12 , 600 , 000 B. Short-Term Notes 2, 478 , 245 TOTAL NET PROCEEDS $ 15, 078 , 245 REVENUE PLUS NOTE PROCEEDS $ 14, 736 , 000 $ 24 , 424 , 745 II . RESERVES ($ 1 , 812 , 281) $ 275, 187 III . EXPENDITURES A. Debt Service 1 . Interest $ 1 , 616 , 851 $ 1 , 654 , 936 2 . Principal-Long-Term Notes 1, 831 , 630 1 , 831 , 672 3 . Repayment of Short-Term Notes ___ 2, 500 , 000 SUBTOTAL $ 3 , 448 , 481 $ 5, 986 , 608 B. Salaries 1 . General Manager Appointees 1 , 118 , 500 11100 , 900 2 . Salary Incentive Awards 9, 300 3 . General Manager 72 , 500 73 , 200 4 . Legal Counsel 54 , 800 58 , 000 5. Controller 4 , 100 6 ,600 Benefits 1 . General Manager Appointees 202 , 050 253 , 500 2 . General Manager 15, 400 20, 500 3 . Legal Counsel 3 , 200 4 . Controller -0- C. Directors ' Fees $ 25 200 SUBTOTAL $ 1 , 505, 050 1 , 550, 400 ADOPTED PROPOSED PRELIMINARY CHANGES D. Services and Supplies 1 . Legal Services $ 15, 500 2 . Regular Outside Services 33 , 500 3 . Land Option Fees 1 , 500 4. Contract Services 244 , 450 5. Election/Annexation 16 , 500 1 , 500 6 . Library & Subscriptions 2 , 750 7 . Rents & Leases 113 , 050 8 . Utilities 25, 900 9. Postage 17 , 800 10. Printing & Duplicating 84, 650 11 . Insurance 56 , 200 89 , 000 12 . Advertising 8 , 700 13. Maps & Aerials 1 , 800 14 . Private Vehicle Expense 11, 800 15. District Vehicle Expense 80 , 800 16 . Business Meeting Expense 5, 200 17 . Personnel Development 29 , 150 18 . Maintenance/Repair Equipment 12, 650 19. Computer Expenses 3 , 200 20. Office Supplies/Small Equipment 11, 550 21 . Field Supplies/Small Equipment 16 , 350 22. Outside Maintenance Services 161 , 750 23 . Property Taxes 47 , 000 24 . Miscellaneous 300 SUBTOTAL $ 1 , 002 , 050 1 , 019 , 850 E. Fixed Assets 1 . New Land Purchases $ 10, 000 , 000 15, 000 , 000 2 . Site Acquisition Expense 83, 000 3 . Site Preparation Expense 15, 000 4 . Leasehold Improvements 25, 000 5. Structures & Improvements 359 , 450 6 . Field Equipment 30, 750 7 . Office Equipment 49, 500 8 . Vehicles 30,000 SUBTOTAL $ 10 , 592, 700 $ 15, 592 , 700 TOTAL OF ALL EXPENDITURES 16 ,548, 281 24 ,149 ,558 RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ADOPTING AMENDED BUDGET FOR FISCAL YEAR 1987- 1988 The Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows : Section One . The amended budget for the Midpeninsula Regional Open Space District for the fiscal year 1987-1988 is adopted as set forth in Exhibit A. Section Two.. In addition to this District ' s allocation of property taxes collected corresponding to the maximum tax rate of one percent of assessed valuation for all agencies within each county, a property tax levy in the amount of $640 , 180 shall be made to pay fiscal year 1987-1983 debt service sufficient to retire indebtedness incurred prior to June 6 , 1978 , pursuant to Public Resources Code Section 5544 . 2 . Section Three . A total tax rate of ten cents (10G) per $100 assessed valuation is adopted, or such lesser amount as may be allowable by law. Section Four . An adjustment to the New Land Purchases budget category shall be made to reflect any difference between actual revenue and budgeted revenue . Section Five . Monies are hereby appropriated in accordance with said budget. Section Six. This resolution and appended budget supersede Resolution 87-19 approved on June 10 , 1987 . EXHIBIT A MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Amended Budget for Fiscal Year 1987-1988 I . REVENUES A. Basic Property Tax Allocation $ 6 , 181 , 000 B . Debt Service Property Tax 640, 000 C. Prior Years Redemptions 313 , 000 D. State Subventions 450 , 000 E. Interest 400 , 000 F. Grants 905, 500 G . Enterprise Activities 284 , 000 H. Gifts 100, 000 I . Other 73 , 000 TOTAL REVENUES $ 9 , 346 , 500 NET PROCEEDS FROM NOTES PAYABLE -0- A. Long-Tern, Notes $ 12 , 600 , 000 B . Short-Term Notes 2 , 478 , 245 TOTAL NET PROCEEDS $ 15, 078, 245 REVENUE PLUS NOTE PROCEEDS $ 24 , 424 , 745 C II . RESERVES $ 275 , 187 III . EXPENDITURES A. Debt. Service 1 . Interest $ 1 , 654 , 936 2 . Principal-Long-Term Notes 1 , 831 , 672 3 . Repayment of Short-Term Notes 2 500 , 000 SUBTOTAL $ 5, 986 , 608 B . Salaries 1 . General Manager Appointees $ 1 , 100 , 900 2 . Salary Incentive Awards 9 , 300 3 . General Manager 73 , 200 4 . Legal Counsel 58 , 000 5. Controller 6 , 600 Benefits 1 . General Manager Appointees $ 253 , 500 2 . General Manager 20 , 500 3 . Legal Counsel 3 , 200 4 . Controller -0- C . Directors ' Fees 25 , 200 SUBTOTAL $ 1, 550 , 400 D. Services and Supplies 1 . Legal Services $ 15, 500 2 . Regular Outside Services 33 , 500 3 . Land Option Fees 1 , 500 4 . Contract Services 244 , 450 5. Election/Annexation 1 , 500 6 . Library & Subscriptions 2 , 750 7 . Rents & Leases 113, 050 S . Utilities 25 , 900 9 . Postage 17 , 800 10 . Printing & Duplicating 84 , 650 11 . Insurance 89, 000 12 . Advertising 8 , 700 13 . Maps & Aerials 1 , 800 14 . Private Vehicle Expense 11 , 800 I 15 . District Vehicle Expense 80 , 800 16 . Business Meeting Expense 5 , 200 17 . Personnel Development 29 , 150 is . Maintenance/Repair Equipment 12 , 650 t 19 . Computer Expenses 3, 200 20 . Office Supplies/Small Equipment 11 , 550 21 . Field Supplies/Small Equipment 16 , 350 22 . Outside Maintenance Services 161 ,750 I 23 . Property Taxes 47 , 000 24 . Miscellaneous 300 I SUBTOTAL $ 1 , 019 , 850 E. Fixed Assets 1 . New Land Purchases $ 15 , 000 , 000 2 . Site Acquisition Expense 83 , 000 3 . Site Preparation Expense 15 , 000 4 . Leasehold Improvements 25, 000 5 . Structures & Improvements 359 , 450 6 . Field Equipment 30 , 750 7 . Office Equipment 49 , 500 8 . Vehicles 30, 000 SUBTOTAL $ 15 , 592 , 700 TOTAL OF ALL EZPENDITURES $ 24 , 149 , 558 AA. R-87-184 (Meeting 87-31 lqwt4lof Ah — December 23 , 1987) 001 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REPORT December 14 , 1987 TO: Board of Directors FROM: M. Foster , Controller SUBJECT: Revised Annual Claims List for Fiscal Year 1987-1988 Recommendation: I recommend that you approve the Revised Annual Claims List as shown below for the 1987-1988 fiscal year . Discussion: In conjunction with your agenda item amending the budget for this fiscal year, it is necessary for you to adopt a revised annual claims list. You initially adopted the 1987-1988 annual claims list at your June 10 meeting (see report R-87-89 of June 4 , 1987) . All items shown below are in accordance with the proposed amended budget ; no changes are being made to the debt service annual claims list . REVISED ANNUAL CLAIMS Previously Revised Item Descriptio n Approved Amount Amount Directors ' Fees $ 25 , 200 Staff Salaries 1 , 259 , 200 1 , 248 , 000 Retirement Funds 6 , 700 85, 500 Group Insurance Premiums 105 , 900 83 , 650 State Mandated Insurance 108 , 050 Office Rent 104 , 000 Management Vehicle Expense 5, 600 Personnel Consulting Fee (Foss & Associates) 6 , 600 Lease Payment (Constance Kidwell) 2 , 400 Telephone Lease (Citicorp) 3 , 500 Patrol Services (Raye Girouard) 4 , 200 Legislative Consultant (Jackson/Barish & Assoc) 14 , 500 Radio Maintenance (Communications Research) 3 , 300 Dispatching Services (County of Santa Clara) 2 , 400 EXPENSE SUBTOTAL $1 , 651 , 550 $1 , 696, 900 R-87-178 A. (Meeting December 23 , 1987) N Ah MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REPORT December 17 , 1987 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Dedication Status of District Lands Recommendation: I recommend that you take the following actions: (1) Adopt the attached Resolution Dedicating Interests in Certain District Lands for Public Open Space Purposes , (2) Direct Legal Counsel to prepare a proposed amendment to the Policy for Dedication of District Lands which explicitly states that potential density credits shall ordinarily be withheld from dedication, (3) Request Legal Counsel and the Legislative Committee to investigate the advisability of amending the District' s enabling legislation to explicitly state that density credits may be withheld from dedication (or perhaps used even if not explicitly withheld) and to make a recommendation to the Board. Introduction: In accordance with the Board' s Dedicated Lands Policy (attached) as last amended January 22, 1986 (see report R-86-03 dated January 13, 1986) , an annual report indicating the status of District lands as dedicated or undedicated is to be presented to you in December of each year. According to this Policy, "Normally, undedicated lands within the District' s boundaries will be held for future dedication to park or open space, or both, purposes, but only after the necessary planning, boundary adjustments, provision for permanent access and other changes in configuration, which may involve the disposal or exchange of interests in all or portions of such lands, have been completed. " Normally, on the basis of the annual report, dedications are then done in December. During the year, part of the use and management planning decisions the Board makes for specific parcels and preserves is whether to indicate by motion an intention to dedicate certain interests in land, such as fee title or open space or trail easements. Note that although a motion of intent to dedicate might be adopted when the Preliminary Use and Management Plan for a new acquisition is approved, this does not mean that the parcel would necessarily be dedicated the following December. That is, it is usually prudent to wait until the Comprehensive Use and Management Plan for the entire preserve is adopted or reviewed. Since it might benefit the program of the District at some future time to apply development density credits from dedicated District land to other lands, dedication of these credits was not included last December at the R-87-178 Page 2 time of the annual dedications. The idea behind withholding potential density credits from dedication, while dedicating the land itself for public open space purposes, is that these credits may represent an asset of the District which may be of substantial value in the future. The credits might be used for transfer to private property, potentially increasing the allowed development density on that property. This might be done in connection with a joint development application with the private party. In exchange, some of that property might be permanently preserved or the District might receive a cash payment which would be used for purchase of open space in another location. Joint development plans and transfer of development rights are, of course, subject to approval of the city or county in which the land lies. A further rationale is that the District, in asserting its potential right to use these credits, may be able to counter proposals to increase allowed development densities which are based on the argument that the potential development the District is precluding by buying open space can be put somewhere else in the hillsides. Since the District has, in effect, paid for this density we can argue that the District, if anyone, should benefit. Your adopted Policy for Dedication of District Lands makes no explicit mention of withholding density credits. I recommend that you direct Legal Counsel to draft an amendment to the Policy that explicitly states that these credits shall ordinarily be withheld from dedication even though the use of the land as public open space is dedicated. Furthermore, the District' s enabling legislation does not state explicitly (although it may been inferred) that density credits may be withheld from dedication. District Legal Counsel and the Legislative Committee could investigate whether a change in our legislation should be sought and report back to the Board. Status Summary: Table 1 gives a summary of the dedication status of District preserves and preserve subareas. Only those parcels for which transactions have closed and title has passed to the District on or before December 17 , 1987 are included. The interest in land that the District holds, i.e. , fee title, an easement, or lease, is listed for each area. The District owns 27 ,756 acres of land rights, 24,739 in fee and 2, 952 in lesser interests. Table 2 lists those properties for which acquisition has been approved but title has not transferred as of December 17 . All are being acquired in fee. New Dedications: Exhibit "A" of the Resolution lists property interests that are being recommended for dedication at this time. These parcels comprise 1,236 acres in fee and about 5 acres of easement. The following discussion relates to the particular properties that were considered for dedication this December. The former Allen, Catalano, and Peters parcels listed in Exhibit "A" have been included in the Comprehensive Use and Management Plan review process since their acquisition, and you have passed motions of intention to dedicate them. R-87-178 Page three You passed such a motion for 427 acres of the former Slobe property listed in Exhibit "A" at the time of acquisition. Although the Comprehensive Use and Management Plan review has not been done for Windy Hill Open Space Preserve since that acquisition, the District is contractually bound to dedicate this acreage. Two acres of the 429 acre acquisition which is near the Portola Road frontage were designated to be withheld from dedication to facilitate the development of a public street by Portola Valley, if necessary (see report R-87-134, dated August 19, 1987) . The former Oswald and Gunnetti interests were previously dedicated by motion. Dedication by resolution would be in accordance with your policy, would reconfirm their dedication, and would aid our record keeping. There is only one undedicated parcel not on Exhibit "A" , namely the former 127 acre Vista Point Associates parcel that is part of Coal Creek Open Space Preserve, for which the Board, at the time of the regular Use and Management Plan review, passed a motion of intention to dedicate. This is not being recommended for dedication at this time because a neighboring property owner has asked staff to consider his use of a portion of this parcel for a water tank, and staff is investigating the possibility of a mutually beneficial arrangement. Summary: Of the 27 ,756 acre total of interests in land, 17 , 431 acres are dedicated (63%) , and 10, 325 acres are undedicated (37%) . Most of the undedicated acreage is in the Sierra Azul Open Space Preserve. If the additional lands recommended herein are dedicated, 18 , 671 acres would be dedicated (67%) , and 9,084 acres would be undedicated (33%) . RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT DEDICATING INTERESTS IN CERTAIN DISTRICT LANDS FOR PUBLIC OPEN SPACE PURPOSES The Board of Directors of the Midpeninsula Regional Open Space District does hereby resolve as follows: Section 1. Pursuant to Resolution No. 86-6, the Board of Directors does hereby dedicate for public open space purposes (pursuant to Public Resources Code Section 5540) the interests in land held by the District shown on Exhibit "A" affixed hereto, except for possible development rights which might be transferred to or for the benefit of other lands. Exhibit "A" INTERESTS IN LAND TO BE DEDICATED (EXCEPT FOR POTENTIAL DENSITY CREDITS) Board Approval Closing Property Preserve Grantor Date Date Acreage Interest Coal Creek Allen 23-Jun-82 01-Jul-82 102.1 fee Russian Ridge Peters 10-Sep-86 08-Oct-86 519.646 fee Saratoga Gap Gunnetti* 10-Nov-76 10-Dec-76 80. fee Thornewood Oswald** 09-Jul-80 28-Jan-81 4.55 trail easement Windy Hill Catalano 16-Dec-81 14-Jan-82 107.5 fee Windy Hill Slobe 22-Jul-87 14-Aug-87 427.*** fee *Dedicated by motion 10-Aug-83 **Dedicated by motion 09-Jul-80 ***Excludes approximately 2 acres near Portola Road i Table 1. DEDICATION STATUS S Y# ' Fite: LA(dDS2 Run date: 17-Dec-67 Acres Acres acres Acres Acres acres Acres Acres Acres Acres Acres Acres Fee Easement Easement Easement Easement Fee, Ease- Fee, Ease- Fee, Ease- Fee, Ease- Fee Fee Fee Dedicated 6 9 Lease & Lease & Lease Lease went S Lease meat & Lease meat & Lease went b Lease ' fm Preserve Area Dedicated Undedicated Intended Undedicated Dedicated Undedicated Intended Dec. I Unced. Dedicated Undedicated Intended Deb. Unded. Brigs Creek 0 1 0 1 0 0 - 0 0=� 0 1 0 157 236 236 39 1; Coal Creek 157 236 236 ______.393_ 00 — 0 _ � Costanoan Way 2 0 0 2 0 1 0 1 2 1 0 3. Edgewood County Park 0 0 0 0 468 0 0 466 466 0 0 466 R El Corte de Maoera Creek 595 2120 2120 2715 0 74 74 74 595 2194 2194 2789 El Serero 985 83 0 1068 0 0 0 0 985 83 0 1068 — [ Foothills 171 10 0 181 0 0 0 0 171 10 0 181 yont Older 734 0 0 734 0 _ 4 0 4 734 4 0 738 ionda Creek 0 583 250 �583 0 0 0 C, —0 583 250 583 Long Ridge 590 191 177 781 162 13 0 135 772 E04 177 976 Los Trancos 274 0 0 274 0 0 0 0 274 0 C 274 Monte Hello Monte Bello Road 0 65 0 _65 _ 0 0 0 0 0 65 0 65 Monte Hello Pace Mill Road H34 0 0 2634 0 0 0 0 2634 0 0 P634 Monte Hello Picchetti Ranch 305 0 � 0 � v� 308 0 0 0 0 308 0 0 308 ' Monte Hello (All) (2942) (65) (0) (3007) (0) (0) (0) (0) (2942) (65) (v) (3007) Pulgas Ridge 293 0 0 293 0 0 0 0 293 0 0 293 ,7 � Purisima Creek Redwoods 2503 0 0 2509 0 0 _ t' 0 22509 6 0 — 2505 Rancho San Antonio Rancho San Antonia 892 80 0 972"-- 0 0 _ 0 is 892 80 0 972 ° Rancho San Antonio Windmill Pasture 761 139 119 900 638 627' 8E6 14E5 1399 966 945 2365 Rancho San Antonio {All) (1653) (219) (119) (1672) (638) (827) (826) ( 4.5) (2291) (1046) (945) (3337) Ravenswood 274 0 0 274 98 0 0 ;8 0 " 372 tIL •2 j i0 0 731 Sit' Russian Rrdae Horel hill 791 520 52; 131.1 c+ Russian Ridge mt. Melville 44 0 414 0 �1 v 0 44 o.-�sian Ridge (All) (835) (520) (520) (1355) (0) (C�) (Ol €C,) (835) (�20) (52�t (1355) tona Sac 492 117 0 609 0 0 0 0 492 117 0 609 ,rra-Azul Kennedy Road 150 608 160 758_ _ 38 0 0 33 168 608 160 796 Sierra Azui Limekiln Canyon 974 105 65 1079 30 0 0 3 1 ON i05 65 107 Sierra Azul Mt. Umunhurn 142 3516 338 3658 0 367 0 367 142 3883 336 4t=C 1. Sierra Azul Summit Road 0 0 0 0 0 20 _ 0 20 0 2021, _ ° Sierra Azul (All) (1266) (4229) (563) (5495) (66) 1387) (0) !(455) (1334) (4616) (563) (5350) Skyline Ridge 1119 54 0 1173 81 0 0 81 i200 54 0 1254 Cre'k-Shoe L n�_..�_ 54 0 �_— ---- 54 ._ ----__.— }_ _.. ! %._._ 5= 0 . 55 St. Joseph's Hill 170 3 3 173 -- 94 0 j 94 264 3 3 267 Thornewood 87 40 0 127 5 10 0 15 92 50 0 142 i Windv Hill 594 537 535 1131 0 1 0 1 594 538 535 t132 � _---- All IS796 9006 4523 24804 1635 1317 900 2952 17431 10325 5423 277% (. *Includes only interests acquired (title recorded) on or before December 17, 1987. 'j '"able 2. STATUS OF LAND PURCHASES PENDING Preserve Area Grantor Acr e Notes La Honda Creek Sheffield. 3.4 Intention to withhold tentatively adopted La Honda Creek POST (Dyer) 250.0 Intention to dedicate tentatively adopted Russian Ridge Stanford 145.0 Intention to dedicate tentatively adopted Saratoga Gap Countv of 6.2 Intention to withhold Santa Clara tentatively. adopted Sierra Azul Summit Road Kidwell 78 Intention to withhold opted; quitclaim deed to Distract; title being contested ii i RESOLUTION NO. 86-6 Adopted 1/22/86 RESOLUTION THE BOARD OF DIRECTORS THE MIDPENINSULA AMENDED OPEN SPACE DISTRICT ADOPTING AN MENDED POLICY FOR THE DEDICA- TION OF DISTRICT LANDS POLICY FOR DEDICATION OF DISTRICT LANNDS WHEREAS, this Board desires to reaffirm and memorialize its policy concerning the status of District lands, now owned or later acquired, with respect to the distinction between dedicated and non- * dedicated land: NOW, THEREFORE, BE IT RESOLVED that th e0 Plicv of the Mid en'n-. sula Regional Open Space District concerning the status of land it owns or ad-ministers is as follows: 1. `Dedicated Land. Dedicated land means all real property or interests :-.herein, formally dedicated for park or open space, or both, purposes by resolution of this Board. 2. Undedicated Land. Undedicated land means all real property, or interests therein, that is not "dedicated land" as defi,ried above. Undedicated land shall be considered to be held in a "planning reserve" status and shall not be considered to be dedicated for park or open space, or both, purposes within the meaning of Section 5540 of the Public Resources Code. Normally, undedicated lands within the District's boundariL .; will be held for future dedication to park or open space, or both, purpose , but only after the necessary planning, boundaryad 'ustrT � .nts, provision for permanent access and other changes in confi.guratioti, which ;;tay involve the disposal or exchange of interests in all or portion.: of such . lands, have been completed. Nevertheless, undedicated land may be used on a limited basis for park or open space, or both, purposes within the meaning of Section 5540 of the Public Resources Code. At the time of adoption of the Interim Use and Management I'•lan following acquisition, the Board shall decide by adopted motion whether or not the acquired. parcel of land is intended to be e!:,dic:ated at the time of the annual report described below. The status of each such parcel shall also be reviewed as part of the regular land use and management planning process, and the Board may then adopt a motion of intention to dedicate at the time of the annual. report. An annual report shall be made in December of each year showing which District lands are in planning reserve status. At that time, the Board of Directors will normally dedicate by resolution any lands which it deems appropriate, but may also dedicate lands at any other time. 3. Transfer-Dedicated Land. Dedicated land may not hr_ conveyed except as provided in Section 5540 , Section 5540 . 5 or Sec,'-ion 5540.6 of the Public Resources Code. 4 . ' s Tran sfer--Unded�.cated Land. Undedicated land may be conveyed,- transferred, leased, or disposed of at the sole discretion of •the Board of Directors. 5. This resolution supercedes Resolution 79-54 . R-87-185 (Meeting 87-31 • December 23 , 1987) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REPORT December 14 , 1987 TO: Board of Directors FROM: H. Grench, General Manager PREPARED BY: S . Norton, Legal Counsel ; J. Fiddes , District Clerk SUBJECT: Rules of Procedure Election Revision Recommendation: I recommend that you adopt the attached resolution amending your Rules of Procedure. Discussion: At your December 9 meeting in conjunction with your review of proposed changes in the Rules of Procedure, you discussed Assembly Bill No. 429 that amended Section 5532 of the Public Resources Code (see report R- 87-177 of December 1 , 1987) . You directed staff to return with draft wording for the Rules of Procedure stating that the name of an unopposed candidate is to appear on the ballot. Assembly Bill No. 429 states that the board of directors shall appoint unopposed candidates who have been nominated and may permit the candidates running unopposed to have their names appear on the ballot , at the board' s option. The applicable section of Assembly Bill No. 429 reads as follows : (e) Notwithstanding any other provision of this section if , by 5 p.m. on the 83rd day prior to the day fixed for the ensuing general election, only one person has been nominated for any elective office to be filled at that election, or no one has been nominated for the office and if a petition signed by 10 percent of the voters or 50 voters , whichever is the smaller number, in the district , or division if elected by division, requesting that the election of directors be held has not been presented to the board of directors , the board cif directorsshall submit -a..--certif-icate of these facts to the county clerk or coqnty _clerks and the board of directors , at a regular or special meetina held prior tothe last Monday before the last Friday in November in which the election is held appoint to the __ office or offices i-f-any-,--who have been nominated. The board of directors shall make the appointments . If no personhas been --nominated-for R-87-185 Page two any office, the board of directors shallappo�inta_py pee son to the office who is qualified at the first regular or special meeting after--the _date upon-_wh-ich the election would have been held. The board of directors may permit the candidates running unopposed to have their names_qp_peAr_can the ballot, at the board ' s option. _,__,The__person_zkppo:mtedshall. and - ___ pd takeoff and serve exactly_ as if elected for the office. District Legal Counsel has determined that the District cannot require candidates running unopposed to have their names appear on the baliot (refer to the second to the last sentence in Section (e) above) . The following changes are proposed in Section 2 .12 of your Rules of Procedure. The section ' s order of content has been reversed and paragraphs have been created; no changes have been made in the paragraph that deals with candidates ' statements . 2.12 Unopposed Candidates and Candidates ' Statements . In the case where there is a single candidate qualified to appear on the �,411ot, such candidate shall be permitted to have his or her name on the baZZot"" at no cost to the candidate. end-the If such unopposed candidate requests that his or her candidate ' s statement be included in official election material distributed to voters , the District shall bill such candidate for the cost thereof , including costs related to Spanish translations . In those wards where two or more candidates have qualified to appear on the ballot, candidates ' statements of qualifications , (and, if provided by the respective county for county candidates , Spanish translations of candidates ' statements for those requesting them) up to a maximum of 200 words , shall , if requested, be provided by the District at its expense pursuant to the Elections Code of the State of California, and that no such candidate shall be billed for availing himself or herself of these services . 16 Public Resources Code section 5532(e) With the addition of the above footnote, the numbering of the remaining foot- notes in the Rules of Procedure would be changed accordingly. ill RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE 14IDPENINSULA REGIONAL OPEN SPACE DISTRICT AMENDING RULES OF PROCEDURE The Board of Directors of the Midpeninsula Regional Open Space District does hereby resolve to amend Section 2 . 12 of the Rules of Procedure to read as follows : Section 2. 12 Unopposed Candidates and Candidates ' Statements . In the case where there is a single candidate qualified to appear on the ballot, such ndidate shall be permitted to have his or her name � on the ballotl at no cost to the candidate . If such unopposed candidate requests that his or her candidate ' s statement be included in official election material distributed to voters the District shall bill such candidate for the cost thereof , including costs related to Spanish translation. In those wards where two or more candidates have qualified to appear on the ballot, candidates ' statements of qualifications, (and, if provided by the respective county for county candidates , Spanish translations of candidates ' statements for those requesting them) up to a maximum of 200 words , shall , if requested, be provided by the District at its expense pursuant to the Elections Code of the State of California, and that no such candidate shall be billed for availing himself or herself of these services . 16 Public Resources Code section 5532 (e) R-87-149 (Meeting 87-31 December 23 , 1987) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REPORT December 17 , 1987 TO: Board of Directors FROM: H. Grench, General Manager RESPONSIBILITY AND PREPARATION: D. Hansen, Land Manager; D. Woods, Principal Open Space Planner; M. Gundert, Open Space Planner SUBJECT: Notice of Contract Completion and Acceptance of Work for the Construction of Public Access Improvements at Purisima Creek Redwoods Open Space Preserve Recommendation: I recommend that you adopt the attached Notice of Completion of Contract and Acceptance of Work for the construction of public access improvements at Purisima Creek Redwoods Open Space Preserve and authorize the President to execute it. In addition, I recommend that you approve payment for the additions to the project as outlined in this report which total $7 , 332 . 31 . Discussion: On June 3 , 1987 , you awarded a contract to R. J. Bragato, Inc . , for construction of public access improvements at Purisima Creek Redwoods Open Space Preserve (refer to report R-87-77 , dated June 3, 1987) . R. J. Bragato, Inc. completed the project, which included two parking areas , on September 28 , 1987 . Representatives of the District, CalTrans , and the San Mateo County Building Department have inspected the work and found it to be complete as designated in the plans and specifications . Permits were signed off by San Mateo County Building Inspector on December 14 , 1987 . During the course of construction several change orders were made, increasing the final cost of the project from $51 , 219. 80 to $58 , 552 . 11 . The changes involved amending the original contract to include the following unanticipated expenditures : R-87-149 Page Two 1) permit fees which were not covered by the District ' s initial application fee; 2) rental of a water truck which became necessary when the contractor was not allowed access to the Skyline Water District water line; 3) installation of a culvert not included in the original specifications; and 4) additional fencing. Other costs above and beyond the scope of the construction contract included approximately $3000 for soils engineering fees and $2500 for contract supervision. Both services were provided by outside consultants . Staff will present a few slides of the complete construction project at your December 23 meeting. In addition, an overview of some of the other recently completed public access improvements at Purisima Creek Redwoods Open Space Preserve will be made . A major accomplishment to date has been on the Whole Access Trail . Peninsula Open Space Trust, a major contributor to the Whole Access Project, held a recognition event for donors to the project on November 12, 1987 . President Bishop represented our Board and various staff members and I attended the ceremony. NOTICE OF COMPLETION OF CONTRACT AND ACCEPTANCE OF WORK NOTICE IS HEREBY GIVEN by order of the Board of Directors of the Midpeninsula Regional Open Space District, pursuant to State law that work to be performed under the contract heretofore made and executed by and between the Midpeninsula Regional Open Space District, as Owner therein, and R. J. Bragato , Inc as Contractor therein, bearing the date June 22 , 1987 for construction of Purisima Creek Redwoods Open Space Preserve Public Access Improvement Project and appurtenant facilities upon lands of said District known as Purisima Creek Redwoods Open Space Preserve situated in the City of -- County of San Mateo State of California, was completed as called for and in the manner designated by the plans and specifications by the said Contractor, on the 14th day of _ December , 1987 Upon said contract, Fidelity and Deposit Company- of MarvIand _ was surety on the bond given by said R. J. Braaato, Inc the said Contractor, as required by law. That the title of said District to the real property upon which said work and contract was performed is that of Fee Simple That the address of said Midpeninsula Regional Open Space District is 201 San Antonio Circe, #C-1 35, Moon ai n V,,—w., ral ; fprnia 94Q40 IN WITNESS. WHEREOF, pursuant to the order of the Board of Directors made and given on the day of ,authorizing and directing the execution of this instrument, the said District has caused these presents to be executed in its name, authenticated by-'the signature of the President of the said Board of Directors this day of BCtARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT President, Board of .Directors M-87-11 A, (Meeting 87-31 *40, AW December 23 , 1987) W, MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM December 17 , 1987 TO: Board of Directors FROM: H. Grench, General Manager PREPARED BY: D. Hansen, Land Manager SUBJECT: Relative Site Emphasis Review and Site Use and Management Plan Review Schedule Due to the time involved in completing an in depth staff review of potential District trail projects to be added to the Relative Site Emphasis review, this item will be postponed until your first meet- ing in January. Normally you would hold your first reading of this annual item during December. AIIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: F.Y. I . DATE: December 18 , 1987 l .n. DEPART 1ENT OF PARKS, OPEN SPACE & CULTUW.N1, SERVICES December 14, 1987 Open Space District Mr. Richard Bishop, President Mid-Peninsula Regional Open Space District Old Mill Office Center, Building C, Suite 135 201 San Antonio Circle Mountain View, California 94940 RE: Districts Anniversary Dear Mr. Bishop: Thank you for your kind letter of December 9, 1987 congratulating the Marin County Open Space District on its fifteenth anniversary which we share with your District. As was well-expressed in your letter, we each have particular accomplishments of which we are especially proud, and I would add, projects which we are hope- ful to achieve in the near and more distant futures. It is indeed gratifying to help an open space system grow which we know will be increasingly used and appreciated as time goes by. Open space is currently a vital concern of the residents of Marin County, and I am sure their interest and support will con- tinue to keep us busy for years to come. In return for your good wishes, may I also express to you our congratulations for the fifteenth anniversary of the Mid-Peninsula Regional Open Space District. we hear good things about your very active acquisition program, of which you must be proud. Please let me know as well if you are in our area and would like to see our open space lands. I would be very glad to make such arrangements. Best wishes for the Holiday Season. ncerelA HAROLD C. BROWN, SIDENT Marin County Op Space District HCB:fb:l c: Board of Directors Karin Urquhart Don Dimitratos Administration Marin Civic Center, San Rafael, CA 94903 (415) 499-6387 Field Office • (415) 499-6405 i'z'W imew MIDPENINSULA REGIONAL OPEN SPACE DISTRICT OLD MILL OFFICE CENTER,BUILDING C,SUITE 135 201 SAN ANTONIO CIRCLE,MOUNTAIN VIEW,CALIFORNIA 94040 (415)949-5500 December 11, 1987 Dr. F. Blair Simmons 628 Westridge Drive Portola Valley, CA 94025 Dear Dr. Simmons : In behalf of all the members of the Board of Directors of the Midpeninsula Regional Open Space District, I extend our deepest appreciation to you for donating your property adjacent to the Coal Creek Open Space Preserve to the District. It was indeed our pleasure to accept this gift, and we have taken the initial step to dedicate the property as public open space. Our goal to create a regional greenbelt by preserving precious open space lands is complemented when individuals , like yourself, demonstrate through commitment and action a positive interest in what the District is striving to accomplish. The land that we are able to preserve as open space today is a living legacy that future generations in the bay area will enjoy. Your support of the District means a great deal to all of us on the Board. As a small token of our appreciation, we will be sending you within the next few weeks an enlargement ofone of the slides our staff took of your property. For your generous gift to the District, we extend our warmest thanks . Best wishes for 1988 . Sincerely, Richard Bishop, President Board of Directors RB:ej cc : Board of Directors Hertterl Grench,General Manager Board of Directors.,Katherine Duffy,Robert McKibbin,Teens Henshaw,Edward Shelley,Nonette Hanko,Gerry Andean,Richard Bishop CLAIy,S No. 87-28 14eeting 87-31 AIIDPENINSL REGIONAL OPEN SPACE DIS11 _�T Date: Dec. 23, 1987 REVISED C L A I M S tt Amount Name Description 798 14.88 AmeriGas Tank Rental 799 148. 15 A T & T Equipment Repair 800 66.63 Matthew Bender & Co. , Inca Resource Documents 801 80.20 James Boland Reimbursement--Uniform Expense 802 6, 158.80 R. J. Bragato, Inc. Parking Lot Construction--Final Payment 803 190.00 California Park & Recreation Conference Registration--ilary Hale Society 804 52. 10 Clark's Auto Parts Vehicle Parts 805 262.50 Dana Property Analysis Appraisal Services 806 3, 171 .42 Dillingham Associates Consulting Services--Skyline Ridge Parking Area Plans 807 941 .35 Emergency Vehicle Systems Vehicle Equipment 808 60.00 First American Title Insurance Co. Reconveyance Fees--Burns . 809 35.00 Golden State Report Subscription 810 27.41 Herbert Grench Reimbursement--Meal Conference 811 102. 12 Mary Gundert Reimbursement--Holiday Staff Activity 812 2,000.00 Bill Orr Consulting Services I 813 13.38 Identification Services Ranger Badges International 814 36•75 Image Technology, Inc. Map Enlargement 815 566.67 Lawrence Tire Service Vehicle Tires 816 38.00 McCracken, Byers & Martin Legal Services - 817 273.39 Minton's Lumber & Supply Field Supplies 818 400.00 Micro Accounting Solutions Computer Consulting Services 819 12.73 Monta Vista Garden Center Field Supplies 820 421 .23 Noble Ford Tractor, Inc. Tractor Repair 821 68.54 Norney's of Mountain View Office Supplies 822 1 ,009. 15 David O'Keefe Company Picnic Table for Wheelchair Access 823 1 ,514.82 Orchard Supply Hardware Field Supplies and Equipment 824 387.77 Pacific Gas & Electric Company Utilities 825 48.05 Pine Cone Lumber Field Equipment 826 169.56 Town of Portola Valley Town Planning Services 827 9.00 Rancho Cobbler & Cleaner Uniform Expense 828 111 .68 Redwood Stationers Office Supplies 829 198.55 Rice Trucking and Materials Rock for Whole Access Trail 830 100.00 David Sanguinetti Reimbursement--Pre-Employixient Physical 831 10.00* County of San Mateo Purisima Creek Redwoods Ten Year Lease -; Emergency Check Issued on December 15, 1987 f Meeting 87-31 Date: Dec. 23, 1987 EV I Sf,D �r Amount Name escripti.on 832 24.00 San Mateo Times Newspaper Group Subscription 833 574.59 Scribner Graphic Press Business Cards 834 206.90 Signs of the Times Signs 835 21 .40 Solano Press Resource Documents 836 75.00 Trust for Hidden Villa Youth Hostel Rental for Staff Retreat 837 114.05 The Tuftnut Works Field Supplies 838 3,417.20 Edward A. Tunheim Professional Services--Hosking/Timber Contract 839 141 .24 Typothetae Typesetting 840 541 .20 Uno Graphics Brochures 841 75.00 Henry Uribe Installation of"Telephone Equipment 842 43.61 Vallen Safety Supply Company Safety Equipment 843 563.88 Valley Title Company Title Insurance and Escrow Fees--Duveneck 844 272.00 Wendel , Lawlor, Rosen & Black Legal Services 845 436.47 Western Fire Equipment Company Equipment Repairs and Maintenance 846 1 ,431 .15 Whitmore, Kay & Stevens Legal Services 847 3,288. 16 Brian Wittenkeller Property Planning Study 848 55.64 Word Products Company Computer Supplies 849 29.43 The Workingman's Emporium Uniform Expense f 850 13.48 Yardbird Equipment Sales Field Supplies i 851 37.45 Alexis Bryce Reimbursement--Office Equipment 852 189.04 Petty Cash Drafting and Office Supplies, Postage, Field Supplies and Meal Conferences r i j i i i I i i CLAIMS No. 87-28 Meeting 87-31 MIDPENINSL REGIONAL OPEN SPACE DIS2. .:T Date: Dec' 23, 1987 REVISED C L A I M S # Amount Name Description 798 14.88 AmeriGas Tank Rental 799 148. 15 A T & T Equipment Repair . 800 66.63 Matthew Bender & Co. , Inc. Resource Documents 801 80.20 James Boland Reimbursement--Uniform Expense 802 6,158.80 R. J. Bragato, Inc. Parking Lot Construction--Final Payment 803 190.00 California Park & Recreation Conference Registration--Ilary Hale Society 8O4 52. 10 Clark's Auto Parts Vehicle Parts 805 262.50 Dana Property Analysis Appraisal Services 806 3, 171 .42 Dillingham Associates Consulting Services--Skyline Ridge Parking Area Plans 807 941 .35 Emergency Vehicle Systems Vehicle Equipment 808 60.00 First American Title Insurance Co. Reconveyance Fees--Burns 809 35.00 Golden State Report Subscription 810 27.41 Herbert Grench Reimbursement--Meal Conference 811 102. 12 Mary Gundert Reimbursement--Holiday Staff Activity 812 2,000.00 Bill Orr Consulting Services 813 13.38 Identification Services Ranger Badges International 814 36.75 Image Technology, Inc. Map Enlargement 815 566.67 Lawrence Tire Service Vehicle Tires 816 38.00 McCracken, Byers & Martin Legal Services . 817 273.39 Minton's Lumber & Supply Field Supplies 818 400.00 Micro Accounting Solutions Computer Consulting Services $19 12.73 Monta Vista Garden Center Field Supplies 820 421 .23 Noble Ford Tractor, Inc. Tractor Repair 821 68.54 Norney's of Mountain View Office Supplies 822 1 ,009. 15 David O'Keefe Company Picnic Table for Wheelchair Access 823 1 ,514.82 Orchard Supply Hardware Field Supplies and Equipment 824 387.77 Pacific Gas & Electric Company Utilities 825 48.05 Pine Cone Lumber Field Equipment 826 169.56 Town of Portola Valley Town Planning Services 827 9.00 Rancho Cobbler &Cleaner Uniform Expense 828 111 .68 Redwood Stationers Office Supplies 829 198.55 Rice Trucking and Materials Rock for Whole Access Trail 830 100.00 David Sanguinetti Reimbursement--Pre-Employment Physical 831 10.00* County of San Mateo Purisima Creek Redwoods Ten Year Lease i Emergency Check Issued on December 15, 1987 Meeting 87-31 Date: Dec. 23, 1987 REV I SE,D 1r Amount. Name Description 832 24.00 San Mateo Times Newspaper Group Subscription 833 574.59 Scribner Graphic Press Business Cards 834 206.90 Signs of the Times Signs 835 21 .40 Solano Press Resource Documents 836 75.00 Trust for Hidden Villa Youth Hostel Rental for Staff Retreat 837 114.05 The Tuftnut Works Field Supplies 838 3,417.20 Edward A. Tunheim Professional Services--Hosking/Timber Contract 839 141 .24 Typothetae Typesetting 840 541 .20 Uno Graphics Brochures 841 75.00 Henry Uribe Installation of* Telephone Equipment 842 43.61 Vallen Safety Supply Company Safety Equipment 843 563.88 Valley Title Company Title Insurance and Escrow Fees--Duvenecl. 844 272.00 Wendel , Lawlor, Rosen & Black Legal Services 845 436.47 Western Fire Equipment Company Equipment Repairs and Maintenance 846 1 ,431 . 15 Whitmore, Kay & Stevens Legal Services 847 3,288. 16 Brian Wittenkeller Property Planning Study 848 55.64 Word Products Company Computer Supplies 849 29.43 The Workingman's Emporium Uniform Expense 850 13.48 Yardbird Equipment Sales Field Supplies 851 37.45 Alexis Bryce Reimbursement--Office Equipment 852 189.04 Petty Cash Drafting and Office Supplies, Postage, Field Supplies and Meal Conferences r