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HomeMy Public PortalAbout09.01.2015 City Council Special Meeting PacketMEDINA► SPECIAL MEETING AGENDA MEDINA CITY COUNCIL Tuesday, September 1, 2015 6:00 P.M. Medina City Hall 2052 County Road 24 I. Call to Order II. 2016 Budget Open House III. Adjourn Posted 8/28/2015 MEMORANDUM TO: Medina City Council FROM: Scott Johnson, City Administrator DATE OF REPORT: August 27, 2015 DATE OF MEETING: September 1, 2015 SUBJECT: Budget Open House — 6:00 PM 2016 Budget — General Fund Budget and Capital Improvement Plan (CIP) Staff will present information on the proposed general fund budget for 2016. Staff is proposing a 7.0% increase for total debt service and capital levies. This includes a 5.2% increase for the general fund levy. However, the increases are off -set by the property value increases in Medina (approximately 7.5% increase for 2016). The proposed 2016 tax rate for Medina is 23.458%, which is a 0.5% decrease from the 2015 tax rate of 23.577%. Information has also been included on the 2016 CIP. 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Aed Aed abe}uawad }unowy pasodoad :sa!nai !e}!deo � aopues }qaa aaq}O A}!!!oed }uewpedea ao!!od pue s>poM o!Ignd le}ol (uopaod d!O pazua}oeaegoaa VLOOZ) spuo8 6u!pun}a�! .0.9 b'£lOZ uo!p!w l g$ spuo8 (d!O) ue!d }uawanoadw! !e}!deo '0'0 VZ IOZ pasodoad 91.0Z sainai xel AP0d0.1d euipaW }o 43 :A}!!!oed }uaw}aedaa ao!!od pue svoM o!!gnd :sa!nalle;!dea aovues;qaa Aitai gun3 !Biome City Tax Rate: General Fund Levy: Debt Service & Capital Levies: Total Levy: Change in Total Levy: City of Medina 2016 Proposed Property Tax Scenario Residential Homesteads SCENARIO - GENERAL FUND LEVY PLUS 5.2% 2015 Budget 2016 Proposed _ 2015-2016 Change 23.577% 23.458% -0.5% $2,892,139 $609,672 $3,043,668 $704,982 $151,529 $95,310 $3,501,811 $3,748,650 $246,839 7.0% 2015 CITY PROPERTY TAXES Market Value 2015 Homestead Market Value Exclusion 2015 Tax Capacity 2015 City Local Tax Capacity Rate Pay 2015 City Property Taxes 2015 $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $750,000 $800,000 $900,000 $1,000,000 ($28,200) ($19,200) ($10,200) ($1,200) $0 $0 $0 $0 $0 $0 $718 $1,808 $2,898 $3,988 $5,000 $6,250 $8,125 $8,750 $10,000 $11,250 23.577% 23.577% 23.577% 23.577% 23.577% 23.577% 23.577% 23.577% 23.577% 23.577% $169 $426 $683 $940 $1,179 $1,474 $1,916 $2,063 $2,358 $2,652 2016 CITY PROPERTY TAXES (WITH NO MARKET VALUE CHANGE) Market Value 2016 NO CHANGE Homestead Market Value Exclusion 2016 Tax Capacity 2016 City Local Tax Capacity Rate Pay 2016 City Property Taxes 2016 Property Taxes Increase (Decrease) Percentage Tax Increase (Decrease) $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $750,000 $800,000 $900,000 $1,000,000 ($28,200) ($19,200) ($10,200) ($1,200) $0 $0 $0 $0 $0 $0 $718 $1,808 $2,898 $3,988 $5,000 $6,250 $8,125 $8,750 $10,000 $11,250 23.458% 23.458% 23.458% 23.458% 23.458% 23.458% 23.458% 23.458% 23.458% 23.458% $168 $424 $680 $936 $1,173 $1,466 $1,906 $2,053 $2,346 $2,639 -0.5% -0.5% -0.5% -0.5% -0.5% -0.5% -0.5% -0.5% -0.5% -0.5% 2016 CITY PROPERTY TAXES (WITH MARKET VALUE INCREASE) Market Value 2016 INCREASE OF 5.0% Homestead Market Value Exclusion 2016 Tax Capacity 2016 City Local Tax Capacity Rate Pay 2016 T T City Property Taxes 2016 Property Taxes Increase (Decrease) Percentage Tax Increase (Decrease) i $105,000 $210,000 $315,000 $420,000 $525,000 $630,000 $787,500 $840,000 $945,000 $1,050,000 ($27,800) ($18,300) ($8,900) $0 $0 $0 $0 $0 $0 $0 $772 $1,917 $3,061 $4,200 $5,313 $6,625 $8,594 $9,250 $10,563 $11,875 23.458% 23.458% 23.458% 23.458% 23.458% 23.458% 23.458% 23.458% 23.458% 23.458% 4 $181 $450 $718 $985 $1,246 $1,554 $2,016 $2,170 $2,478 $2,786 $12 $23 $35 $45 $67 $81 $100 $107 $120 $133 7.0% 5.5% 5.1 % 4.8% 5.7% 5.5% 5.2% 5.2% 5.1 % 5.0% 2016 CIP: DEPARTMENT 2016 - 2020 Capital Improvement Plan 2015 2016 2017 2018 2019 2020 Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Potential Revenue Source Tamarack North of Medina to Blackfoot Overlay S 54,000 $ 43,200 Reserves/Bands/Assessments Tamarack - Medina to 24 - Overlay S 49,985 $ 39,988 Tamarack City Limits to CSAH 24 Overlay S 77,675 $ 62,140 Reserves/Bonds/Assessments Clydesdale trail overlay 116 to 600 $ 80,000 $ 40,000 Reserves/Bonds/Assessments 600 Clydesdale - Parking Lot S 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20.000 S 20.000 S 20,000 $ 20,000 Reserves/Bands/Assessments Oakview Road - Overlay S 43,000 $ 21,500 Reserves/Bonds/Assessments Deer Hill Road East- Overlay S 27,040 $ 13,520 Reserves/Bonds/Assessments Dusty Trail - Overlay S 3,900 $ 1,950 Reserves/Bonds/Assessments Morgan Rd. Reserves/Bands/Assessments Independence Beach Overlay $ 200,000 $ 100,000 Reserves/Bonds/Assessments Tower Recon -Tower Drive Schedule A &K $ 617,101 $ 308,551 MSA/Bonds/Assessments Tower Recon - Hamel Road West Schedule B & L $ 385,705 $ 231,423 MSA/Bonds/Assessments Tower Recon - Hamel Road East Schedule C & M $ 315.765 $ 189,459 MSA/Bonds/Assessments Tower Recon - Kilkenny Lane Schedule D $ 34,395 $ 17,198 MSA/Bonds/Assessments Chestnut Road - Overlay $ 50,000 $ 25,000 Reserves/Bonds/Assessments Hickory Drive - Reconstruct $ 180,427 $ 90,214 Reserves/Bonds/Assessments Comanche Trail Overlay S 27,125 $ 13,563 Reserves/Bonds/Assessments Chippewa Road West overlay Reserves/Bonds/Assessments Lakeview Road overlay S 47,232 $ 23,616 Reserves/Bonds/Assessments Willow Drive Orono to 24 Overlay Reserves/Bonds/Assessments Willow Drive N of Chippewa overlay blacktop portion 5 59,000 $ 47,000 Reserves/Bonds/Assessments Willow Drive North to 24 - reclaim $ 200.000 S 160.000 Reserves/Bonds/Assessments Wichita Trail overlay S 125,086 $ 62,543 Reserves/Bonds/Assessments Tower Drive West of Pinto Overlay S 30,000 $ 15,000 Reserves/Bonds/Assessments Iroquois Drive Overlay S 26,000 $ 13.000 Reserves/Bonds/Assessments Willowbrook RD Split/Orono Road Bond Maplewood Drive Overlay $ 29,328 $ 14,664 Reserves/Bonds/Assessments Bobolink Road Overlay $ 86,326 $ 43,163 Reserves/Bonds/Assessments Morningside Road Overlay $ 100,654 $ 50,327 Reserves/Bonds/Assessments Elsinore Circle N of Momingside Rd Overlay $ 18,789 $ 9,395 Reserves/Bonds/Assessments Tuckborough/Hunter fauns Addition overlay Reserves/Bonds/Assessments Townline Road CR11 to TH 55 Overlay $ 103,122 $ 50,000 Independence funds/Road Bonds/Assessments Sioux Drive Turn Lane S 200,000 $ 200,000 Road Bands/MSA Hwy 55 & CSAH101 Signal upgrade $ 300.000 $ 75,000 Road Bonds/MSA Hwy 55 & CR 116 Whistleless Crossing $ 300,000 $ 300,000 Reserves/MSA Hwy 55 & CR 116 Intersection S 3,957,153 $ 858.443 TH 55 Intersect Capital Impr Fund/Fed & State Match/MSA Roads Sub -total § 2,256.088 $ 1,271,630 $ 324,357 $ 272,179 $ 4,241,239 $ 1,027,986 $ 711,524 $ 425,762 $ 275,600 $ 202,298 $ Tandem S 225,000 $ 225,000 Equipment Bonds/Cap Equip Fund Crack Sealer S 40,000 $ 40,000 Equipment Bonds/Cap Equip Fund Tanker S 20,000 $ 20,000 Equipment Bonds/Cap Equip Fund 1984 Grader rehab 5 25,000 $ 25,000 Equipment Bonds/Cap Equip Fund Replace 2007 550 $ 60,000 $ 60,000 Equipment Bonds/Cap Equip Fund Air Compressor (40% Parks) S 18,000 $ 10,800 Equipment Bonds/Cap Equip Fund Sweeper Grant Self propeled kick off broom $ 40.000 $ 40,000 Equipment Bonds/Cap Equip Fund Lift Grant Skid Steer Upgrade w/ Bucket S 5,000 $ 5.000 Equipment Bonds/Cap Equip Fund Pickup Truck 3/4 Ton (50% Parks) S 30,000 $ 15,000 Equipment Bonds/Cap Equip Fund Tandem Trailer Equipment Bonds/Cap Equip Fund Single Axle Truck S 220.000 S 220.000 Equipment Bonds/Cap Equip Fund Loader 5 200,000 $ 200,000 Equipment Bonds/Cap Equip Fund Miscellaneous 15 2,500 $ 2,500 S 2,500 $ 2,500 Equipment Bonds/Cap Equip Fund Public Works Sub -total $ 290,500 283,300 $ 52,500 $ 37,500 $ 225,000 $ 225,000 $ 320,000 320,000 $ 1 2016 CIP: DEPARTMENT Police 2016 - 2020 Capital Improvement Plan 2015 2016 2017 2018 2019 2020 Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Potential Revenue Source PD Squad Cars $ 72,000 $ 72,000 S 72,000 $ 72,000 $ 72,000 $ 72,000 $ 72,000 $ 72,000 $ 108,000 $ 108,000 Equipment Bonds/Cap Equip Fund Traffic Squad $ 35,000 S 35,000 Equipment Bonds/Cap Equip Fund PD Speed Trailers S 17,000 $ 17,000 Equipment Bonds/Cap Equip Fund PD Squad Camera. Fed Drug Forfeiture Fund PD Squad Portable Radios DWI Forfeiture Fund Portable Radios $ 27,000 $ 27,000 S 27,000 $ 27,000 DWI Forfeiture Fund PD Squad Laptops/Software MDC $ 10,000 $ 10,000 S 10,000 $ 10,000 S 10,000 $ 10,000 $ 10,000 S 10,000 DWI Forfeiture Fund PD Card Reader System DWI Forfeiture Fund Electronics (New PD Facility) DWI Forfeiture Fund Workout Equipment $ 5,000 $ 5,000 DWI Forfeiture Fund/ Excellence Award Bicycles S 2,000 $ 2,000 Equipment Bonds/Cap Equip Fund Digital Speed Signs S 8,000 $ 8,000 Equipment Bonds/Cap Equip Fund Lexipold Policy Software $ 10,000 $ 10,000 Fed Drug Forfeiture Fund Tasers $ 5,000 $ 5,000 S 5,000 $ 5,000 Equipment Bonds/Cap Equip Fund Side Arms S 7.500 S 7.500 DWI Forfeiture Fund 223 Rifles (2) S 5,000 $ 5,000 Equipment Bonds/Cap Equip Fund Bunkers & Helmets S 7.500 S 7.500 Equipment Bonds/Cap Equip Fund Miscellaneous - Equip Fund $ 2,000 $ 2,000 Equipment Bonds/Cap Equip Fund Miscellaneous- DWI Fund $ 3,000 $ 3,000 S 6,000 $ 6,000 $ 4,000 $ 4,000 DWI Forfeiture Fund Police Subtotal $ 107,000 $ 107,000 $ 123,000 $ 123,000 $ 95,500 $ 95,500 $ 151,500 HAMEL 151,500 $ 135,000 $ 135,000 $ SCBA Replacement funded by grants/other Mobile Radio Replacement funded by grants/other Lucas Tool Equipment Bonds/Cap Equip Fund Ongoing PPE Replacement $ 5,000 $ - S 10,000 $ - S 10,000 $ - S 10.000 S - S 10,000 $ - $ 10,000 Equipment Bonds/Cap Equip Fund Bldg - Exhaust Removal System Equipment Bonds/Cap Equip Fund Thermal Imaging Camera Equipment Bonds/Cap Equip Fund Engine 11 Trash Line Equipment Bonds/Cap Equip Fund Hose - 1.75" & 2" $ 6,000 $ - Equipment Bonds/Cap Equip Fund Duty Officer Vehicle $ 15,000 $ - Equipment Bonds/Cap Equip Fund Ranger Vehicle Equipment Bonds/Cap Equip Fund E71 Rescue Tool Replacement funded by grants/other Defibrillator funded by grants/other Utility 11 Overhaul/retrofit S 21,667 S 21,667 S 21.667 S - Equipment Bonds/Cap Equip Fund Command Vehicle Replacement S 4,320 $ - S 4.320 S 4,320 $ 4,320 Equipment Bonds/Cap Equip Fund Engine 11 Refurbishment S 20,000 $ 20,000 Equipment Bonds/Cap Equip Fund Air Lift Bag Replacement funded by grants/other Pumper/Tanker $ - S 38,917 S 38,917 S 38.917 S 38,917 $ 38,917 Equipment Bonds/Cap Equip Fund Portable JAWS Tool funded by grants/other Bldg Improvement Annual Contract $ 60,000 $ 70,000 $ 73,000 S 73.000 $ 73,000 $ 73,000 Equipment Bonds/Cap Equip Fund Hamel Fire Sub -total $ 26,000 $ 60,000 $ 70,584 $ 70,000 $ 74,904 $ 73,000 $ 74,904 $ 73,000 $ 73,237 $ 73,000 $ 73,237 $ 73,000 Loretto & Long Lake Fire (Loretto) $ 18,000 $ 18,000 $ 19,000 $ 19,000 $ 20,000 $ 20,000 $ 21,000 $ 21,000 $ 22,000 $ 22,000 Equipment Bonds/Cap Equip Fund Fire (Long Lake) $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 Equipment Bonds/Cap Equip Fund Fire Sub -total $ 24,000 $ 24,000 $ 25,000 $ 25,000 $ 26,000 $ 26,000 $ 27,000 $ 27,000 $ 28,000 $ 26,000 $ intit cy Management Emergency Operation Supplies (EOC) $ 2,500 $ 2,500 Revolving Cap. Impr. Fund/ County Grant Civil Defense Sirens S 30,000 $ 30,000 Revolving Cap. Imp, Fund/ County Grant Administratl Vehicle Civil Defense Sub -total $ 2,500 $ 2,500 $ 30,000 $ 30,000 $ $ - $ City Buildings i I. Administration Sub -total $ S - $ $ - 8 - $ - $ - $ - $ - $ I Equipment Bonds/Cap Equip Fund City Hall Repairs/Renovation $ 10,000 $ 10,000 S 15,000 $ 15,000 $ 10,000 $ 10,000 $ 15,000 $ 15,000 $ 70,000 $ 10,000 Revolving Cap. Impr. Fund Community Building Repairs $ 25,000 $ 25,000 S 10,000 $ 10,000 $ 15,000 $ 15,000 $ 10,000 $ 10,000 S 15,000 $ 15,000 Revolving Cap. Impr. Fund PW//Police/City Hall Renovations Recharacterization from Water Bonds Police Server S 10,000 $ 10,000 Equipment Bonds/Cap Equip Fund City Hall Server S 10,000 $ 10,000 Equipment Bonds/Cap Equip Fund PW/PD Facility Roof Revolving Cap. Imp, Fund City Building Sub -total $ 35,000 $ 35,000 $ 45,000 $ 45,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 25,000 $ 2 2016 CIP: DEPARTMENT Water (high growth expectation) 2016 - 2020 Capital Improvement Plan 2015 2016 2017 2018 2019 2020 Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Potential Revenue Source Independence Beach House Controls Water Capital Improvement Water Treatment Plant SCADA Upgrade Water Capital Improvement Water Treatment Plant Expansion $ 1,400,000 $ 1,400,000 Future Well #8/pump/controls Water Capital Improvement Pumphouse # 3 reconstruct/raw watedine Water Capital Improvement Generator Water Capital Improvement Utility Truck $ 80,000 $ 40,000 Water Capital Improvement Willow Dr Water Tower Rehab Water Capital Improvement Water Tower (and land acquisition) $ 2,600,000 $ 2,600,000 Future (2020-2023) Tower Recon - Hamel Road West Watermain $ 82,038 $ 41,019 Water Capital Imp/Assessments Tower Recon- Tower Dr WaterMain $ 136,715 $ 68,358 Water Capital Imp/Assessments Water Sub -total $ 218,753 $ 109,376 $ 80,000 $ 40,000 $ - $ - E 4,000,000 $ 4,000,000 $ Generator (Foxberry or Ind Beach) Sewer Capital Improvement Sewer Pipe Cammera $ 12,000 $ 12,000 Sewer Capital Improvement Utility Truck $ 80,000 $ 40,000 Sewer Capital Improvement Vac 8, Jetter $ 30,000 $ 30,000 Equip fund-Sewer/Stonnwater Extension - Others Assessments/Sewer Capital Gravity Sewer Replacement - Orono $ 60,000 $ 60,000 Sewer Capital Improvement-27.4% Tower Recon - Hamel Road West Sewer $ 46,500 $ 23,250 Sewer Capital Imp/Assess Tower Recon - Tower Dr Sewer $ 131,400 $ 65,700 Sewer Capital Imp/Assess Sewer Sub -total $ 219,900 $ 130,950 $ 140,000 $ 100,000 $ Storm Water - $ Willow Dr. Water Quality (WQ) Improvements Road Bonds/ Assessments/ Storm Water Utility/ Grant Vac 8, Jetter $ 30,000 $ 30,000 Equip fund-Sewer/Stounwater Tower Recon - Tower Dr Storm Pond $ 350,000 $ 350,000 Storm Water Utility; Grants PW Facility WQ Improvements Elm Creek Watershed grants Loretto Wetland Restoration/Creation Storm Water Utility; Grants Lake Independence WQ Improvements $ 40,000 $ 14,000 $ 40,000 $ 14,000 Storm Water Utility; Grants Stream/Ditch restoration in MCWD area $ 55,000 $ 19,250 $ 55,000 $ 19,250 Storm Water Utility; Grants Wetland restoration in MCWD area $ 30,000 $ 10,500 $ 30,000 $ 10,500 Storm Water Utility; Grants ISTS Repair and Replacement $ 2,500 $ 875 $ 2,500 $ 875 Storm Water Utility Rain Garden Implementation Program $ 25,000 $ 8,750 $ 25,000 $ 8,750 SWU; Grants; Env. Fund Storm Water Subtotal $ 532,500 $ 433,375 $ 152,500 $ 53,375 $ E - E Trails Tower Recon - Hamel Rd -Hunter to Pinto $ 100,000 $ 100,000 Developer/Park Dedication Fund Arrowhead Trail (without Land Acq) $ 150,000 $ 150,000 Park Dedication Fund/Grants General Landscaping -all parks $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 Park Dedication Fund Small Equip/Improvements - all parks $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 Park Dedication Fund Large Equipment Air Compressor (60% PW) $ 18,000 $ 7,200 Park Dedication Fund Pickup Track 3/4 Ton (50 % PW) $ 30,000 $ 15,000 Park Dedication Fund Brush Hog (50% PW) $ 5,000 $ 5,000 Park Dedication Fund Hamel Legion Park - Hawks Field/Parking Lot clean-up $ 60,000 $ 60,000 $ 75,000 $ 75,000 Park Dedication Fund Dugout Covers $ 20,000 $ - $ 25,000 $ 25,000 Park Dedication/Grants/Donations Grants/Donations Park Dedication/Grants/Donations Snow Machine $ 10,000 $ 10,000 Park Dedication/Grants/Donations Trail Lights $ 3,000 $ 3,000 Park Dedication/Grants/Donations Holy Name Park - Picnic Shelter $ 5,000 $ 5,000 Park Dedication Fund Hunter Lions Park Park Dedication Fund Park Dedication Fund/Donations Playground Mats aad-Wreed-Chips Park Dedication Fund Fence Rail Covers $ 1,000 $ 1,000 New Picnic Tables $ 4,000 $ 4,000 Park Dedication Fund Lakeshore Park - Add Playground Features $ 5,000 $ 5,000 Park Dedication Fund Picnic tables and concrete pads $ 10,000 $ 10,000 Park Dedication Fund Horseshoe pits $ 2,000 $ 2,000 Park Dedication Fund Stone steps to boat launch Rainwater Nature Area Park Dedication Fund 3 2016 DIP: DEPARTMENT 2016 - 2020 Capital Improvement Plan 2015 2016 2017 2018 2019 2020 Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Potential Revenue Source Bridge by New Trail $ 75,000 $ 75,000 Park Dedication Fund Maple Park _ Soccer Nets $ 5,000 $ 5,000 Park Dedication Fund PaviIlion $ 20,000 $ 20,000 Park Dedication Fund Medina Morningside Park Fix Curbing around playground Revolving Cap. Impr. Fund Land Acquisitions / New Trails $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 Park Dedication Fund/Grants Tomann Preserve - Park Development $ 20,000 $ 20,000 Park Dedication Fund The Park at Fields of Medina $ 20,000 $ 20,000 Park Dedication Fund Park Land by Medina Golf & CC Park Dedication Fund Park Dedication Fund Parks Sub -total $ 515,000 $ 484,200 $ 682,000 $ 667,000 $ 297,000 $ 297,000 $ 277,000 $ 277,000 $ 277,000 $ 277,000 $ 277,000 $ 277,000 TOTAL: $ 4,198,741 $ 2,878,831 $ 1,626,857 $ 1,365,554 $ 4,939,739 $ 1,726,486 $ 5,512,024 $ 5,226,262 $ 740,600 $ 667,298 $ 277,000 $ 277,000 4