HomeMy Public PortalAbout754.10 - Business and Financial Services - Information Technology - Internet and Intranet PolicyTechnology Management Division
Internet and Intranet Policy Section 754.10
754.10 SUBJECT: INTERNET AND INTRANET POLICY
:1 OBJECTIVE:
To describe the policy and procedure for development, implementation and use of
the City's internet and intranet technology.
:2 AUTHORITY:
This procedure amended by City Council June 23, 2008
:3 DIRECTION:
Systems & Networks Senior Manager serves at the pleasure of the Mayor and
receives direction from the Chief Information Officer.
:4 FUNCTIONS:
A. Definition:
1. The INTERNET is a global web of interconnected computers and
computer networks. It integrates Local Area Networks (LAN's)
located in businesses, libraries, governments, schools, research
institutes and other entities into a single, large communication
network that spans the globe. This infrastructure is used by City
employees, citizens of Orlando and the world to transact business
using tools such as the World Wide Web, E-Mail, and File
Transfer Protocols (FTPs). Applications such as research,
advertising, electronic correspondence, etc. will be achieved using
this technology.
2. The INTRANET uses the same technology as the internet, but it
contains information for internal City use only and is accessible to
City employees only.
B. Development of Internet Pages:
1. Each department head is responsible for the content of pages they
develop to ensure they are accurate, current and properly written
for public dissemination.
2. All links to external Web pages must be authorized by the Chief
Administrative Officer or his/her designee.
3. The Technology Management Division will provide a defined
format for departmental home pages to ensure the "look and feel"
is consistent. Web pages developed by departments for their
specific interest, or special events may be as creative as desired.
C. Access and Use of the Internet and Intranet
1. Internet and Intranet access will be granted to all City employees
with computer technology capable of executing the programs
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Technology Management Division
Internet and Intranet Policy Section 754.10
unless specifically denied by their Division Manager, Office Head
or Department Director. However, employee computers that are
the property of the City of Orlando and any contents thereof,
including email is subject to monitoring and access by the City.
2. Incidental and occasional personal use of the internet is permitted
by the City, but will be treated the same as any other use. Such
personal use may not create any additional cost to the City and is
subject to such guidelines and standards as are adopted by the
employee’s supervisor.
3. Any use of the internet or intranet for "moonlighting," job
searches, soliciting or proselytizing for commercial ventures,
religious or personal causes or outside organizations, or for other
similar non-job related solicitations is strictly prohibited.
4. Personal computers that are the property of the City and any
contents thereof, including email, are subject to monitoring and
access by the City at any time with or without employee consent.
It is strictly prohibited to use a City computer to seek, send or store
material that;
1. is sexually explicit, pornographic, or obscene;
2. can be construed to be harassing or disparaging of others
based on their sex, race, sexual orientation, national origin
or religious or political beliefs;
3. has the potential to cause the city public harm or disrepute;
or
4. violates any law or City policy.
5 Abilities to download and conduct file transfers (FTP) must be
authorized by the Technology Management Division. This ability
may be granted to individuals or groups and may be for a single
site or a group of sites. The purpose of this authorization is to
ensure that downloads are for business purposes, to minimize the
impact of such operations on the overall network. This
authorization also exists to prevent users from downloading and
implementing beta software that has the potential to crash their
system and/or the network.
6. News Groups (UseNet News) capabilities will be authorized by the
Technology Management Division. These may also be granted to
an individual or group and may be for a single or multiple user
group. The purpose of this authorization is to ensure that access is
for business purposes, to minimize the impact of such operations
on the overall network.
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Internet and Intranet Policy Section 754.10
D. Abuse of the Internet or Intranet
Use of the internet or intranet by engaging in prohibited acts may result in
disciplinary action up to and including termination.
E. Security, Public Records and Blocked Accesses:
1. The Technology Management Division will provide for Internet
security which includes but is not limited to firewall protection,
specific routing, profiles and passwords.
2. Specific Web sites that have no legitimate business purpose will be
blocked from access.
3. An audit trail of access to sites may be maintained by the
Technology Management Division to investigate possible violation
of City Policy or breach of security. Such violations will be
reported to the Department Head and the Chief Administrative
Officer for appropriate disciplinary action.
:5 FORMS:
None.
:6 COMMITTEE RESPONSIBILITIES:
None.
:7 REFERENCE:
This procedure adopted by City Council September 23, 1996, Item 3 EE;
amended September 8, 1997, Item 3-T; amended August 31, 1998, Item 3K;
amended September 15, 2003; amended June 23, 2008.
:8 EFFECTIVE DATE:
This procedure effective June 23, 2008.
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