HomeMy Public PortalAbout2019-06-13 packetNotice of Meeting & Tentative Agenda
City of Jefferson Public Works & Planning Committee
Thursday, June 13, 2019
7:30 a.m.
John G. Christy Municipal Building, 320 East McCarty Street
Boone/Bancroft Room (Upper Level)
TENTATIVE AGENDA
1) Introductions
2) Approval of the May 9, 2019 Committee meeting minutes
3) New Business
1. Flood/Tornado Updates (Britt Smith)
2. Standby Pay Code Update (Britt Smith)
3. HDR Contract for Sewer Protection on the Missouri River (Matt Morasch)
4. Bartlett and West Contract for Roundabout at Clark and Dunklin (David Bange)
5. Supplemental Appropriation for Veteran's Plaza Renovation (David Bange)
6. Waiver of Ground Lease and Other Fees Due to Airport Flooding (Britt Smith)
4) Other Topics
5) Citizen opportunity to address Council/Staff on Stormwater and Other Public Works
Issues
• 608 Norris (Kelly Bowers)
6) Adjourn
NOTES
Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as
required under the Americans with Disabilities Act. Please allow three business days to process the request.
Please call (573) 634-6410 with questions regarding agenda items.
Committee Members
Ken Hussey
Ron Fitzwater
David Kemna
Mark Schreiber
Laura Ward
MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
Council Chambers
John G. Christy Municipal Building
320 East McCarty Street
May 9, 2019
Present:
Staff Present:
Matt Morasch, Director of Public Works
Britt Smith, Operations Division Director
David Bange, City Engineer
Don Fontana, Stormwater Engineer
Mark Mehmert, Transit Division Director
Sonny Sanders, Director of Planning and Protective Services
Alex Rotenberry, Planner
Ryan Moehlman, City Counselor
Steve Crowell, City Administrator
Brenda Wunderlich, Administrative Supervisor
Attendance
10 of 12
11 of 12
11 of 12
12 of 12
10 of 11
Chairman Hussey called the meeting to order at 7:30 a.m. A quorum was present at this time.
The following guests were present: Mayor Carrie Tergin; Councilman Rick Mihalevich; Ashley Varner;
and Nicole Roberts, News Tribune.
1. Introductions
Introductions were made at this time.
2. Approval of the April 11 and April 15, 2019 Committee meeting minutes
Councilman Kemna moved and Councilman Schreiber seconded to approve the April 11 and
April 15, 2019 minutes, motion carried.
3. New Business
1. Modifications of Chapter 32 for Complete Streets and related Changes,
Modifications to Chapter 33, and Standard Drawings Update (David Bange)
Mr. Bange explained the updates and additions to Chapters 32 and 33 of the City Code in
addition to an update of the Standard Construction Drawings.
There was discussion among Committee members and staff regarding the changes. Mr. Bange
stated the revisions are just for the Committee's information at this time. Staff will get comments from
developers and the Home Builders Association.
2. Bank Erosion on the East Branch of Wears Creek along Highway 50 (Matt
Morasch)
Mr. Morasch explained the erosion on the creek bank at Coca Cola along Highway 50.
MirtuteslJefferson City Public Works and Planning Committee
May 9.2019
2
There was discussion among Committee members and staff regarding the responsibility of this
issue, cost sharing options, and the possibility of lining the creek with a gabian basket. Mr. Crowell
stated if the property owners would bring in a proposal staff would bring this issue back to the
Committee.
*Councilman Fitzwater left at this time (8:13 a.m.).
3. Cole County Courthouse Landscaping Plan (David Bange)
Mr. Bange explained the proposal by the County Commission to make minor alterations to the
existing High Street landscaping as they look to make improvements to the overall landscaping and
pedestrian accommodations around the Cole County Courthouse.
4. Plan to Overlay Country Club Drive (David Bange)
Mr. Bange explained the Country Club Drive pavement is deteriorated and has no pedestrian
accommodation. Staff plans to overlay the drive from Highway 179 to the splitter island at the mall,
including a paved shoulder that will be striped for pedestrian use.
There was discussion among Committee members and staff regarding cost, complaints about
no pedestrian access on the drive, and the possibility of a future sidewalk.
*Councilman Schreiber left the meeting at this time (9:53 a.m.).
4. Other Topics
• 2019-2020 Public Works and Planning Committee Calendar
Councilman Kemna moved and Councilwoman Ward seconded to approve the meeting
calendar, motion carried. Councilmen Fitzwater and Schreiber were absent from this vote.
5. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works
Issues
There were no citizens present to address the Committee.
6. Adjourn
Councilman Kemna moved and Councilwoman Ward seconded to adjourn the meeting at 9:01
a.m., motion carried. Councilmen Fitzwater and Schreiber were absent from this vote.
Department of Public Works Memorandum
320 E. McCarty Street • Jefferson City, Missouri 65101 • P 573-634-6410 • F 573-634-6562 • www.ieffcitymo.orq
Date: June 7, 2019
To: Public Work and Planning Committee
From: Britt E. Smith, P.E.
Subject: Standby Pay Adjustment
Staff requests the committee approval of an increase in the rate of pay for public works
employees required to be on standby during non -working hours.
As the committee may be aware, public works personnel, from our street as well as the
collections and treatment plant wastewater divisions, are required to maintain staff on
call during non -working hours. Per the personnel policy manual, these staff members
are currently compensated $8 per weekday and $20 per weekend day. This amount
has not been adjusted in at least 20+ years.
We suggest adjusting the rate to the pay schedule so that future adjustments are made
with each adjustment to the salary schedule. We propose the weekday rate go to one
hour of pay for the base rate of a grade 10 (currently $15.80 per hour a street and utility
workers pay grade) with the weekend rate of 2.5 times the base rate (which is how the
ordinance is written now).
Staff is requesting an adjustment to fairly compensate employees for maintaining a
state of readiness in their off hours (for example not drinking alcohol, driving a response
truck during all personal trips/appoints and always maintaining contact with a cell
phone/pager). Our proposal is outlined on the attached. The estimated fiscal impact to
the remainder of the current year's budget is expected to be less than $4,000 and can
be covered within existing budget.
cc: Matt Morasch, P.E.
Attachment
Section 8-15 Stand-by/on-call status.
(a) The following shall be the criteria for treatment of personnel who are required
to carry a communications device.
(1) Pay. Any non-exempt employee who is required to carry a communication
device after regular duty hours, on weekends, or holidays shall be
reimbursed $8,00 the rate of one hours pay for the base salary of a
pay grade 10 employee per weekday or $28-80 2.5 times the daily
weekday rate per day for weekends and holidays except for employees
who are provided a communications device as a convenience in
communications only and are not required to maintain a state of readiness
for duty as is required of on-call status.
(2) Schedule. Supervisors who have determined a need within their areas of
responsibility for regularly scheduled stand-by shall prepare a duty roster
to provide, whenever possible, one month's notice to those employees
who are providing the service. The term of service shall normally be one
week in length.
30 -inch diameter sanitary sewer
between Wears Creek and Millbottom
2002 AERIAL
2003
D
30 -inch diameter sanitary sewer
between Wears Creek and Millbottom
2015 AERIAL
tho
2019
Flood water entered sewer. Manhole has been
Repaired.
Next Steps
• Need permanent solution to protect
sewer main.
• Execute Contract with HDR, Inc.
• Will Require approvals by
— US Army CoE
— Union Pacific Railroad
Memorandum
320 East McCarty Street • Jefferson City, Missouri 65101 • P: 573.634.6410 • F: 573.634.6562 • www.ieffersonc tvmo.00v
Date: June 7, 2019
To: Public Works and Planning Committee
From: David Bange P.E., City Engineer
Subject: Contract for the Design of the Roundabout at Clark and Dunklin
The traffic study of Clark Avenue has been completed and Staff would like to make the Committee
aware that we are preparing a contract with Bartlett and West for the design of the roundabout that was
proposed at the intersection of Clark Avenue and Dunklin Street.
The intersection of Clark and Dunklin was listed among the projects that were approved in sales tax G
as part of the joint City/County funding. Staff will be working with the County to develop a joint funding
agreement for this project.
Given the cash flow within the sales tax this project will not be constructed until 2022, however, moving
forward with the design will provide opportunity to give notice to the adjoining property owners who will
be affected by this project.
The proposed scope of services has been attached.
If you have any questions I can be reached at 634-6433.
DB:db
U:\PublicworkslEngineeringldbangelPUBLIC WORKS & PLANNINGl201916-20191CIark and Dunklin.docx
EXHIBIT A
SCOPE OF SERVICES
FOR
CLARK AND DUNKLIN INTERSECTION IMPROVEMENTS PROJECT
GENERAL BACKGROUND
The project area is generally described as the intersection of Clark Avenue and Dunklin Street.
The existing intersection is two-way stop controlled on Dunklin Street and includes a left turn
bypass lane for traffic heading east on Dunklin Street that wants to turn north onto Clark
Avenue. The intersection is functioning from a traffic capacity standpoint, but the geometric
configurations of the intersection create confusion. A 2019 traffic study of the Clark Avenue
interchange and surrounding intersections concluded that a roundabout at the Clark Avenue
and Dunklin Street intersection would provide significant operational and safety improvements.
This project will include design of a single -lane roundabout, new pavement and sidewalks,
stormwater improvements, intersection lighting, pavement striping and signage.
Topographic and boundary survey will be completed by the City. All right-of-way and easement
documents, as well as all property owner negotiations will be also be completed by the City.
Services provided by the Consultant will include the production of preliminary, right-of-way and
final plans, utility coordination, and limited assistance during bidding and construction. More
detailed descriptions of the included tasks are stated below:
Figure 1: Project Scope
TASK 1 — DATA COLLECTION AND SURVEYS
1.1 The City will perform all topographic, and boundary surveys.
1.2 Prepare and submit a survey request to the City in PDF form.
1.3 All easement and right-of-way documents will be prepared by the City. Coordination on
needed easements and adjustments to easements from negotiations as necessary.
1.4 Perform 1 site visit to field check topographic information prior to design.
TASK 2 — PRELIMINARY DESIGN SERVICES
2.1 Attend project kickoff meeting with City staff.
2.2 Develop roadway alignment/profile for Clark Avenue within the survey limits.
2.3 Develop roadway alignment/profile for Dunklin Street within the survey limits.
2.4 Develop roundabout geometry on project mapping. Adjust geometry for speed curves and
truck turning movements. City to provide truck dimensions.
2.5 Develop bike lane & sidewalk geometry and curb ramp details.
2.6 Determine conceptual grading.
2.7 Conduct drainage design including drainage areas, hydrologic calculations using Rational
Method and hydraulic calculations using Manning's Equation. Drainage design to follow
City of Jefferson and APWA guidelines.
2.8 Determine phasing concept and make appropriate adjustments to roundabout geometry to
accommodate.
2.9 Determine retaining wall locations and heights based on grading and phasing needs.
2.10 Create preliminary plans for project, utilizing AUTOCAD/Civil 3D, consisting of the
following:
2.10.1 Cover Sheet
2.10.2 Typical Sections/General Notes (1 sheet assumed)
2.10.3 Roadway Plan/Profile Sheets (assumes 4 sheets)
2.10.4 Storm Sewer Plan/Profile Sheets (assumes 2 sheets)
2.10.5 Driveway Profile Sheets (assumes 2 sheets)
2.10.6 Retaining Wall Profile Sheet (assumes 1 sheet)
2.10.7 Cross Sections (assumes 6 sheets)
2.11 Prepare preliminary opinion of probable costs.
2.12 Conduct 2 preliminary design review meetings with City staff during the course of
preliminary design.
2.13 Perform 1 site visit during preliminary design to field check the plans.
2.14 Submit the preliminary plans and opinion of probable cost to the City for review in PDF
format.
2.15 Prepare utility conflict plans for the project .
2.16 Attend public meeting.
TASK 3 — RIGHT OF WAY DESIGN SERVICES
3.1 Modify plans based on preliminary plan reviews, Utility meeting and public meeting
comments:
3.1.1 Cover Sheet
3.1.2 Typical Sections/General Notes (1 sheet assumed)
3.1.3 Roadway Plan/Profile Sheets (assumes 4 sheets)
3.1.4 Storm Sewer Plan/Profile Sheets (assumes 2 sheets)
3.1.5 Driveway Profile Sheets (assumes 2 sheets)
3.1.6 Retaining Wall Profile Sheet (assumes 1 sheet)
3.1.7 Cross Sections (assumes 6 sheets)
3.2 Develop right of way and easement requirements.
3.3 Provide right of way plans to the City in PDF format. Provide AutoCAD files of proposed
layout and right of way/easements to the City in AutoCAD 2018 format files.
3.4 Revise right of way and easement layout once based on property owner negotiations.
3.5 No legal descriptions or property owner negotiations are included in this scope of work.
TASK 4 — FINAL DESIGN SERVICES
4.1 Create final plans for project, utilizing AUTOCAD/Civil 3D, consisting of the following:
4.1.1 Cover Sheet
4.1.2 Typical Sections/General Notes (assumes 1 sheet)
4.1.3 Typical Detail Sheets (assumes 2 sheets)
4.1.4 Summary of Quantities (assumes 1 sheet)
4.1.5 Right of Way/Easement Plan (assumes 1 sheet)
4.1.6 Existing Removals Plan (assumes 1 sheet)
4.1.7 Roadway Plan/Profile Sheets (assumes 4 sheets)
4.1.8 Curb Return Plan/Profile Sheets (assumes 4 sheets)
4.1.9 Splitter Island Plan/Profile Sheets (assumes 2 sheets)
4.1.10 Truck Apron & Central Island Plan/Profile Sheet (assumes 1 sheet)
4.1.11 Roundabout Grading Plan (assumes 1 sheet)
4.1.12 Storm Sewer Plan/Profile Sheets (assumes 2 sheets)
4.1.13 Driveway Profile Sheets (assumes 2 sheets)
4.1.14 Sidewalk Ramp Detail Sheet (assumes 1 sheet)
4.1.15 Retaining Wall Profile Sheet (assumes 1 sheet)
4.1.16 Retaining Wall Detail Sheet (assumes 1 sheet)
4.1.17 Lighting Plan sheet (assumes 1 sheet)
4.1.18 Lighting Detail sheets (assumes 6 sheets)
4.1.19 Erosion Control Plan (assumes 1 sheet)
4.1.20 Traffic Control and Phasing Plan (assumes 6 sheets)
4.1.21 Detour Plan (assumes 2 sheets)
4.1.22 Signing and Pavement Marking Plan (assumes 2 sheets)
4.1.23 Cross Sections (assumes 6 sheets)
4.1.24 No jointing plan is included in this scope of work.
4.1.25 No landscaping plan is included in this scope of work.
4.1.26 No water quality plan is included in this scope of work.
4.2 Compute final quantities, develop bid form and prepare final estimate of probable cost.
4.3 Develop any project specific technical specifications. It is anticipated that the City's
standard specifications will be utilized. The City to complete front end documents to be
combined with the JSPs.
4.4 Submit the final plans, bid forms and Engineer's Estimates to the City for review in
electronic form.
4.5 Prepare a set of final utility coordination plans for the project.
4.6 Conduct a final design coordination meeting with utility companies.
4.7 Conduct 1 final design review meeting with City staff during course of final design.
4.8 Make final changes to plans, technical special provisions, bid form and Engineer's
Estimate based on City staff comments. Sign and Seal.
TASK 5 — PROJECT MANAGEMENT AND COORDINATION
5.1 No additional meetings are included in this scope of services.
5.2 Quality Reviews:
5.2.1 Perform periodic reviews of project for quality assurance purposes. Perform a
quality control review of the project deliverables at each submittal stage.
5.2.2 Perform a field check of proposed construction improvements.
5.3 Administration and Coordination:
5.3.1 Perform duties necessary for administration of project contract. Prepare and
administer project expenses and invoicing to CITY.
5.3.2 General communication with CITY. This includes email updates, phone
conversations, and general correspondence on approximately a bi-weekly basis
during the course of the project.
TASK 6 — BIDDING PHASE SERVICES
6.1 Attend prebid meeting at City office.
6.2 Contractor correspondence during bidding.
6.3 Addendum preparation (assumes 1 addendum).
6.4 City to conduct bid opening, prepare bid tabulation, and make contractor recommendation.
Consultant to review the bid tab for any unbalanced bidding concerns.
6.5 No additional meetings are included in this scope of services.
TASK 7 — CONSTRUCTION PHASE SERVICES
7.1 Attend preconstruction meeting.
7.2 Contractor correspondence during construction (assumes 4 phone calls and associated
review).
7.3 All construction observation to be performed by the City.
7.4 Shop drawing review is not included in this scope of services. It is anticipated that the City
will review all submittals from the contractor.
Exhibit 0
Popo 1 of 2
PROJECT FEE ESTIMATING SHEET
Clark and Dunklin Intersection Improvements Project
Jefferson City, Cote County, MO
Teaks
Staff Hour
Labor
Costs
Other prep Costs
Total
Fee
Subtotal
Fee
Eng. VII
Eng. IV
Eno. II
Eng. Tech VII
Admin. III
Item
Cost
5185.00
5130.00
5110.00
5105.00
585.00
1.
DATA COLLECTION AND SURVEYS
81,100.00
1.1 The City will perform a8 topographic, and boundary surveys.
50.00
50.00
1.2 Prepare and submit a survey request to the City in PDF form.
1
1
5240.00
5240.00
1.3 All easement and right-of-way documents will be prepared by the City. Coordination on
needed easements and adjustments to easements from negotiations as necessary.
2
4
5700.00
5700.00
1,4 Perfomr 1 s4e visit to Meld check topographic information prior to design.
2
5220.00
Mileage, Prints
520.00
5240.00
2.
PRELIMINARY DESIGN SERVICES
562,133.00
2,1 Attend project kickoff meeting with City staff.
2
22
5810.00
Prints
510.00
5820.00
2.2 Develop roadway alignment/profile for Clark Avenue within the survey limits.
1
2
5350.00
CAD
514.00
5384.00
2,3 Develop roadway alignment/profile for Dunkiin Street within the survey limits,
1
2
5350.00
CAD
514.00
5364.00
2.4 Develop roundabout geometry on project mapping. Adjust geometry for speed curves
and truck turning movements City to provide truck dimensions
2
12
50
57,390.00
CAD
5350.00
57.740.00
2.5 Develop bike lane 8 sidewalk geometry and curb ramp details.
1
2
8
51,305.00
CAD
558.00
51,361.00
2.6 Determine conceptual orading.
1
2
16
$2,185.00
CAD
5112.00
52.297.00
2.7 Conduct drainage design including drainage areas, hydrologic calculations using Rational
Method and hydraulic calculations using Manning's Equation. Drainage design to follow
City of Ipffervnn and APWA nuidelinns
2
6
40
55.770.00
CAD. Prints
5300.00
56.070.00
2.8 Determine phasing concept and make appropriate adjustments to roundabout geometry
to accommodate
2
8
24
53,75000
CAD. Prints
5188.00
53.938.00
2.9 Determine retaining wall Locations and heights based on grading and phasing needs.
1
4
5570.00
CAD. Prints
548.00
5818.00
2.10 Create preliminary plans for project, utilizing AUTOCAD/Civil 3D. consisting of the
folktymlar
2.10.1 Cover Sheet
1
1
2
$450.00
CAD. Prints
541.00
5491.00
2.10.2 Typical Sections/General Notes (1 sheet assumed)
2
4
8
51,540.00
CAD, Prints
5104.00
51.644.00
2.10.3 Roadway Plan/Profile Sheets (assumes 4 sheets)
2
4
18
40
58.810.00
CAD. Prints
5412.00
57222.00
2.10.4 Storm Sewer Plan/Profile Sheets (assumes 2 sheets)
2
4
24
53.490.00
CAD, Prints
5188.00
53,676.00
2.10.5 Driveway Profile Sheets (assumes 2 sheets)
1
4
8
51,410.00
CAD, Prints
5104.00
51,514.00
2,10.6 Retaining Wal Profile Sheet (assumes 1 sheet)
1
2
4
5770.00
CAD. Prints
562.00
5832.00
2.10.7 Cross Sections (assumes 6 sheets)
1
4
8
12
92,825.00
CAD, Prints
5160.00
52.985.00
2,11 Prepare preliminary opinion of probable costs.
2
8
8
51,980.00
51,980.00
2.12 Conduct 2 preliminary design review meetings with City staff during the course of
preliminary desion
4
4
4
51,620.00
Mi teage, Prints
520.00
51.640.00
2.13 Perform 1 site visit during preliminary design t0 fied ck Chethe plans.
2
5220,00
Milaago. Prints
520.00
5240.00
2.14 Submit the preliminary plans and opinion of probable cost to the City for review in PDF
format
2
5280.00
5280.00
2.15 Prepare utility conflict plans for the project
1
4
8
51,410.00
Mileage, Prints
520.00
51,430.00
2.15 Distribute utility plans and hold a utility coordination meeting with impacted utility
Companies.
24
2
51.070.00
Mileage. Prints
520.00
51,090.00
2.18 Prepare exhbiits for a public meeting.
1
2
8
12
52,585.00
CAD. Prints
5160.00
52,725.00
2.16 Attend public meeting.
2
2
2
5810.00
Mileage, Prints
520.00
5830.00
3.
RIGHT OF WAY DESIGN SERVICES
514,899.00
3.1 Modify plans based on preliminary plan reviews, Utility meeting and public meeting
comments:
5000
3.1.1 Cover Sheet
1
2
5320.00
CAD, Prints
541.00
5381.00
3.1.2 Typical Sections/General Notes (1 sheet assumed)
1
2
3320.00
CAD. Prints
541.00
5361.00
3.1.3 Roadwav Plan/Profile Sheets (assumes 4 sheets)
2
8
12
12
03,690.00
CAD, Prints
5188.00
53.878.00
3.1.4 Storm Sewer PIan/Proble Sheets (assumes 2 sheets)
2
6
8
51,780.00
CAD. Prints
5118.00
51.878.00
3.1.5 Driveway Profile Sheets (assumes 2 sheets)
1
2
4
5770,00
CAD, Prints
562.00
5832.00
3.1.8 Retaining Wal Profile Sheet (assumes 1 sheet)
1
4
5570.00
CAD, Prints
548.00
5618.00
3.1.7 Cross $eCllefis (assumes 6 sheel5)
1
2
12
8
52.585.00
CAD. Prints
3180.00
52.745.00
3.2 Develop right of way and easement requirements.
1
4
8
8
52,405.00
CAD. Prints
5132.00
52,537.00
3.3 Provide right of way plans to the City in PDF format. Provide AutoCAD files of proposed
layout and right of way/easements to the City in AutoCAD 2018 format files.
22
3480.00
Prints
510.00
5480.00
3.4 Revise right of way and easement layout once based on property owner negotiations.
1
2
4
4
51.285.00
Prints
510.00
51295.00
3.5 No legal descriptions or property owner negotiations are included in this scope o1 work.
4.
FINAL DESIGN SERVICES
188,340.00
4.1 Create final plans for project, uilizing AUTOCAD/Civil 3D, consisting of the following:
4,1.1 Cover Sheet2
5220.00
CAD, Prints
534.00
5254.00
4.1.2 Tvpical Sections/General Notes (assumes 1 sheet)
1
1
2
5450.00
CAD, Prints
541.00
5491.00
4.1.3 Typical Detail Sheets (assumes 2 streets)
2
8
8
51,550.00
CAD, Prints
5104.00
51,654.00
4.1.4 Summary of Quantities (assumes 1 sheet)
1
4
4
5990.00
CAD, Prints
576.00
51668.00
Exhidt 6
Pogo 2 oft
Tasks
Staff Hours
Labor
Costs
Other Direct Coats
Total
Frio
Subtotal
Fan
Eng. Vil
Eng. IV
Eng. II
Eng. Tech V11
Admin. III
Item
Cost
5165.00
5130.00
5110.00
5105.00
585.00
4,1,5 Right of Way/Easement Plan (assumes 1 sheet)
1
1
6
2
51,185.00
CAD, Prints
576.00
5124100
4.1.6 Existing RemOvels Plan (assumes 1 sheet)
1
4
2
9780.00
CAD. Prints
382.00
5842.00
4,1.7 Roadway PIanProfiie Sheets (assumes 4 sheets)
1
4
12
8
52,845.00
CAD. Prints
5160.00
53,005.00
4.1.6 Curb Reum Plan/Profile Sheets (assumes 4 sheets)
1
8
18
12
53,965.00
CAD, Prints
5216.00
$4,181.00
4.1,9 Splitter Island Plan/Profile Sheets (assumes 2 sheets)
1
8
18
12
53,965.00
CAD, Prints
5218.00
54,181.00
4,1.10 Truck Apron 8 Central Island PIvnJProfile Sheet (assumes 1 5h00t)
4
8
8
52.030.00
CAD, Prints
5118.00
52.148.00
4.1,11 Roundabout Grading Plan (assumes 1 sheet)
2
8
12
12
93,690.00
CAD, Prints
5188.00
53,878.00
4,1,12 Storm Sewer Plan/Profile Sheets (assumes 2 sheets)
2
12
12
52.840.00
CAD, Prints
5188.00
53,028.00
4.1.13 Driveway Profile Sheets (assumes 2 sheets)
1
4
4
5890.00
CAD. Prints
578.00
91,088.00
4,1,14 Sidewalk Ramp Detail Sheet (assumes 1 sheet)
1
12
6
52,080.00
CAD, Prints
5148.00
52228.00
4.1.15 Retaining Wall Profile Sheet (assumes 1 sheet)
1
2
2
5560.00
CAD, Prints
548.00
5608.00
4,1.18 Retaining Wall Detail Sheet (assumes 1 sheet)
4
12
8
52,470.00
CAD. Prints
5148.00
52,616.00
4.1.17 Lighting Plan sheet (assumes 1 sheet)
2
8
8
51,980.00
CAD, Prints
5132.00
52,112.00
4.1.18 Unhtinq Detail shoats (assumes 6 sheets)
6
16
32
55.900.00
CAD, Prints
5356.00
58258.00
4.1.19 Erosion Control Pian (assumes 1 sheet)
1
4
2
5780.00
CAD. Prints
562.00
5842.00
4.1.20 Traffic Control and Phasing Plan (assumes 6 sheets)
2
8
18
12
54,390.00
CAD, Prints
5216.00
54.608.00
4.1,21 Detour Plan (assumes 2 sheets)
1
4
8
8
52,195.00
CAD. Prints
9116.00
52,313.00
4.1.22 Signing and Pavement Marking Plan (assumes 2 sheets)
1
2
6
8
51,925.00
CAD, Prints
9118.00
52,043.00
4.1.23 Cross Sections (assumes 6 sheets)
1
4
12
8
92,845.00
CAD. Prints
5160.00
53,005.00
4.1,24 NO 10intinq plan is included in this SC000 Of work.
50.00
50.00
4,1.25 No landscaping pian is included in this scope of work.
50.00
$0.00
4,1.28 110 water quality plan is included in this scope of work.
50.00
90.00
4.2 Compute final quantities, develop bid form and prepare final estimate of probable cost
2
4
8
8
52,570.00
Prints
910.00
52.580.00
4.3 Develop any project specific technical specifications. bis anticipated that the City's
standard specifications will be utilized. The City to complete front end documents to be
combined with the ISPs
1
8
12
52285.00
Prints
510.00
52275.00
4.4 Submit the final plans, bid forms and Engineer's Estimates t0 the City for review in
etectronic form
2
528000
526000
4.5 Prepare a Set of 9091 utility coordination plans for the prosect
1
4
8
8
52,405.00
CAD. Prints
5132.00
52,537.00
4.8 Conduct a final design coordination meeting with utility companies.
2
8
2
51,590.00
Prints
$10.00
51.800.00
4.7 Conduct 1 final design review meeting with City staff during course of final design.
2
2
2
5810.00
Prints
510.00
5820.00
4.8 Make final changes to plans, technical special provisions. bid form and Engineer's
Estimate based on City staff comments Sian end Seal
2
8
16
12
54,390.00
CAD, Prints
5216.00
54,808.00
5.
PROJECT MANAGEMENT AND COORDINATION
39,450.00
5.1 No additional meetings are included in this scope of services.
50.00
90.00
5.2 Quality Reviews;
5.2.1 Perform periodic reviews of project for quality assurance purposes. Performa
quality control review of the project deliverables at each submittal stage.
12
31,980.00
Prints
$0.00
51.880.00
5.2.2 Perform a field check of proposed construction improvements
2
2
5480.00
Ponta. Menge
920.00
5500.00
5.3 Administration and Coordination
5.3.1 Perform duties necessary for administration of project contract Prepare and
administer oroioct expenses and inv0icin010 CITY
8
a
6
52,880.00
Prima
310.00
32,890.00
5.3.2 General communication with CITY. This includes email updates, phone
conversations, and general correspondence on approximately a biweekly
heals rkrdnn the Course nl the aroiect
8
16
8
54,080.00
54,080.00
6.
BIDDING PHASE SERVICES
54,178.00
6.1 Attend °rebid meeting at City office.
4
4
5960.00
5960.00
6.2 Contractor correspondence during bidding.
2
2
2
5810.00
Pitts, ktleage
520.00
5830.00
6.3 Addendum preparation (assumes 1 addendum).
4
8
8
52,030.00
CAD, Prints
5118.00
52.148.00
8.4 City to conduct bid opening, prepare bid tabulation. and make contractor
recommendation. Consultant to review the bid tab for any unbalanced bidding concerns.
1
1
3240.00
5240.00
6.5 No additional meetings are included in this scope of services.
50.00
50.00
7.
CONSTRUCTION PHASE SERVICES
52290.00
7 1 Attend °reconstruction meeting.
2
2
5480.00
5480.00
7.2 Contractor correspondence during construction (assumes 4 phone calls end associated
review).
4
4
8
51,800.00
Prints
510.00
51,810.00
7.3 All construction observation to be performed by the CitY
50.00
50.00
7.4 Shop drawing review is not included in this scope of services. I1 is anticipated that the City
w;0 review en submittals from the contractor
5000
50.00
TOTALS
80
229
574
364
16
5145.690.00
58,878.00
5152.586.00
Grand Total 9152,566.00
Memorandum
320 East McCarty Street • Jefferson City, Missouri 65101 • P. 573.634.6410 • F: 573.634.6562 • www jeffersoncitymo.gov
Date: June 7, 2019
To: Public Works and Planning Committee
From: David Bange P.E., City Engineer -Db
Subject: Modifications to the Veteran's Plaza
Staff would like to keep the Committee informed concerning changes which have been planned for the
Veteran's Plaza located to the north of the police station.
Currently all of the bricks in the display cases have been inscribed with veteran's names and continued
requests have led to newly inscribed bricks being placed in the walking surface at the base of the
display cases. The members of the veteran's memorial board have sought ways for these new
additions to be displayed in the same manner as the older ones.
A plan has been developed that would reduce the size of the coping that surrounds each display so that
additional bricks can be placed within the existing cases. The plan would allow for an additional 452
bricks. Once the 263 inscribed bricks on the ground are relocated there would remain 189 available
spaces within the display cases. With only a handful of bricks being requested each year this
modification should be able to accommodate the need well into the future. City staff is currently working
to develop specifications that will lead to a contract for this work to take place.
The plan also looked for space beyond what could be gained by the modifications to the existing cases
and has shown the possible construction of four additional display cases that would add a further 704
spaces. This is seen as a future phase which could be built when needed to meet the demand. A
schematic drawing showing these cases has been attached.
Funding for this project will come from the Veteran's Plaza fund. A supplemental appropriation from that
account will be necessary to fund the proposed modifications.
If you have any questions I can be reached at 634-6433.
DB:db
U:\Public works\Engineering\dbange\PUBLIC WORKS & PLANNING12019\6-20191Veteran's Plaza.docx
111
E. McCARTY ST.
1807 615/2018
PHASE 2 SUMMARY
[704 BRICKS ADDED]
• FOUR NEW PEDESTALS AND BENCHES.
• MODIFY IRRIGATION.
• MODIFY WIRING AND REMOVE FLOOR RECESSED
LIGHTS
• NEW LIGHTING.
MORTH
3/3211=1'-0"
Pe-=U-11�tl=1i.�11= s
ri
rsttKx+.�
Jefferson City, Missouri
Department of Public Works Memorandum
320 E. McCarty Street • Jefferson City, Missouri 65101 • P 573-634-6410 • F 573-634-6562 • www.jeffcitymo.org
Date: June 10, 2019
To: Public Work and Planning Committee
From: Britt E. Smith, P.E.
Subject: Airport Lease Fee Reduction
Staff requests the committee discussion related to the possibility of suspending and/or
reducing lease and other fees at the airport due to flood conditions.
As the committee is aware, various fees are charged associated with the airport
operation. A partial list includes:
• Ground leases (where private individuals lease ground to build a hangar);
• Building leases (for restaurant and/or office space within the terminal);
• Student instruction fee; and
• Agriculture lease.
Tenants of the airport have made requests to staff to consider reducing and/or
suspending some or all of these fees until such time as the airport can reopen for
operations. The revenue from these leases average approximately $10,000 per month.
At this time, it would be difficult to gauge the full fiscal impact of any action as we are
uncertain of the duration of the flooding conditions.
cc: Matt Morasch, P.E.
Attachment