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HomeMy Public PortalAbout09.06.2016 City Council Meeting PacketMEDINA AGENDA FOR THE REGULAR MEETING OF THE MEDINA CITY COUNCIL Tuesday, September 6, 2016 7:00 P.M. Medina City Hall 2052 County Road 24 Meeting Rules of Conduct: • Fill out and turn in white comment card • Give name and address • Indicate if representing a group • Limit remarks to 3-5 minutes I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA IV. APPROVAL OF MINUTES A. Minutes of the August 16, 2016 Special Council Meeting B. Minutes of the August 16, 2016 Regular Council Meeting C. Minutes of the August 16, 2016 Special Concurrent Meeting V. CONSENT AGENDA A. Appoint Victoria Reid as the Alternate to the Elm Creek Watershed B. Approve Copier Lease with Marco for Finance Department C. Approve Change Order No. 1 for Well House No. 3 Addition D. Resolution Granting Extension of Time to Submit Final Plat for Capital Knoll Amending Resolution 2014-78 VI. PRESENTATIONS A. Resolution Recognizing Scott Johnson for 5 Years of Service to the City of Medina VII. COMMENTS A. From Citizens on Items Not on the Agenda B. Park Commission C. Planning Commission VIII. NEW BUSINESS A. 2017 Preliminary Budget & Tax Levy 1. Resolution Approving Proposed Tax Levy for 2017 2. Resolution Approving Proposed General Fund Budget for 2017 3. Resolution Reducing Debt Service Tax Levies for 2017 4. Establish Public Discussion Date for Final 2017 Tax Levy and Budget B. Resolution to Contract with a Council Member (Hwy 55 Rental for Medina Celebration Day) IX. OLD BUSINESS A. 2016 Deerhill Preserve Improvement Project 1. Resolution Accepting Bids and Awarding the Contract B. Sioux Drive Turn Lane Improvements — Project Update & Change Order X. CITY ADMINISTRATOR REPORT XI. MAYOR & CITY COUNCIL REPORTS XII. APPROVAL TO PAY BILLS XIII. ADJOURN Posted 9/2/2016 Page 1 of 1 MEMORANDUM TO: Medina City Council FROM: Scott Johnson, City Administrator DATE OF REPORT: September 1, 2016 DATE OF MEETING: September 6, 2016 SUBJECT: City Council Meeting Report V. CONSENT AGENDA A. Appoint Victoria Reid as the Alternate to the Elm Creek Watershed — Commissioner Liz Weir will not be able to attend the upcoming meeting for the Elm Creek Watershed in September. Victoria Reid has agreed to attend the next meeting and any future meetings where Medina needs representation. Staff recommends approval. See attached memo. B. Approve Copier Lease with Marco for Finance Department — A copier for the Finance Department will be needed with the Planning Staff moving their copier to the lower level at City Hall. Staff recommends approval. See attached proposal. C. Approve Change Order No. 1 for Well House No. 3 Addition — Change order No. 1 provides for the soil corrections at the footing of the building, changes the location of the transformer, extends the 12" water main from well house #3 to the existing 12" along Brockton Lane, and provides for a credit for the check valve for well #8 that was changed. The total for the change order is $5,540.50. Staff recommends approval. See attached memo and change order. D. Resolution Granting Extension of Time to Submit Final Plat for Capital Knoll Amending Resolution 2014-78 — The Applicant has requested an additional extension to meet the terms and conditions of preliminary plat approval and to request final plat approval. Staff recommends approval. See attached resolution. VI. PRESENTATIONS A. Resolution Recognizing Scott Johnson for 5 Years of Service to the City of Medina — City Administrator Scott Johnson will be present at the meeting to receive a resolution and be commended for his 5 years of service. Staff recommends approval. See attached resolution. Recommended Motion: Approve resolution recognizing Scott Johnson for 5 years of service to the City of Medina. VIII. NEW BUSINESS A. 2017 Preliminary Budget & Tax Levy — Staff will provide a brief presentation on the proposed tax levy and general fund budget at the Regular Council meeting. A full presentation will be provided at the 6 PM Work Session. Attached is the proposed 2017 General Fund budget. See attached resolutions. Recommended Motion # 1: Adopt the resolution approving the 2017 preliminary tax levy. Recommended Motion # 2: Adopt the resolution approving the 2017 preliminary general fund budget. Recommended Motion # 3: Adopt the resolution reducing debt service tax levies for 2017. Recommended Motion # 4: Establish the 2017 final tax levy and budget discussion for December 6, 2016 at 7: 00 p.m. in City Hall. B. Resolution to Contract with a Council Member (Hwy 55 Rental for Medina Celebration Day) — The City of Medina rents, as well as purchases, items from Highway 55 Rental each year for Medina Celebration Day, but because one of the City Council members, Jeff Pederson, has an interest in Highway 55 Rental, the city needs to pass this resolution. If competitive bids are not required the city may do business with a company where a councilmember has an interest if a resolution is adopted. At the meeting, a non -interested councilmember makes a motion to adopt the resolution. Before voting, the interested councilmember should state, and it should be recorded in the minutes, that he is abstaining from voting on the resolution because he has a financial interest in the contract. The motion must be passed by a unanimous vote of the remaining council. Staff recommends approval. See attached resolution. Recommended Motion: Adopt resolution to contract with a council member. IX. OLD BUSINESS A. 2016 Deerhill Preserve Improvement Project - On June 21, 2016 the City Council adopted a resolution approving the 2016 Deerhill Preserve Improvement Project plans and specifications and authorizing advertising for bids. Bids were opened at 11:00 am on July 14, 2016. The bids were separated into two Alternatives, Alternative A with final bituminous paving in 2017 and Alternative B with final bituminous paving in 2018. Three bids were opened with the low bid submitted by Midwest Asphalt Corporation in 2 the amount of $694,086.62 and $698,776.62 for Alternatives A and B, respectively. The low bids were approximately 9% below the engineer's estimate in both cases. Staff believes Alternate B is the better option as it provides two years between paving the bituminous base course and bituminous wear course as opposed to only one year for Alternate A. See attached memo and resolution. Recommended Motion: Approve Resolution Accepting Bids and Awarding the Contract for the 2016 Deerhill Preserve Improvement Project. B. Sioux Drive Turn Lane Improvements — Project Update & Change Order — Over the last number of weeks, the City Staff and the City Engineering team have been working on a solution to correct the paving and curb issues identified on Sioux Drive. In addition to the work to address the curb and pavement issues, City Staff has identified other areas for enhancements, including the addition of a short right turn lane exiting the ALDI site as well as driveway improvements to the small warehouse to the south of ALDI near the R/R tracks to help the intersection function. See attached memo and change order. Recommended Motion: Approve Sioux Drive Turn Lane Improvements. XII. APPROVAL TO PAY BILLS Recommended Motion: Motion to approve the bills, EFT 003789-003810 for $63,592.81, order check numbers 044746-044825 for $448, 617.75, and payroll EFT 507367-507392 for $46,665.69. INFORMATION PACKET • Planning Department Update • Police Department Update • Public Works Department Update • Claims List 3 MEDINA CITY COUNCIL SPECIAL MEETING MINUTES OF AUGUST 16, 2016 The City Council of Medina, Minnesota met in special session on August 16, 2016 at 7:30 p.m. at the Medina City Ha11, 2052 County Road 24, Medina, MN. I. Ca11 to Order Members present: Anderson, Cousineau, Martin, Mitchell and Pederson (recused himself from the discussion) Members absent: None Also present: City Administrator Scott Johnson, City Planner Dusty Finke, City Engineer Jim Stremel and Medina Planning Commissioners. II. 2040 Comprehensive Plan City Planner Dusty Finke provided an update on land use and staging options for the Draft Comprehensive Plan. Staff requested discussion and direction on the three land use scenarios and staging options. Staff answered questions and shared information regarding past assessments, sewer lift station maintenance with Option B, school districts, Chippewa Road extension, and existing staging. City Council and Planning Commissioners shared their thoughts on the different options. Public Comments — Committee members heard landowners concerns such as: A. Tim Whitten (Representative for land owners south of Bridgewater Development): • He said he represents five property owners south of Bridgewater and their concerns were more about the change in Staging from 2016 to the proposed 2030 plan. • All five property owners are in agreement to develop at the same time and work together which would provide for a better development than if it were piecemealed. He said they are looking at developing property with low density single family, townhomes, and possibly condos. They ask that their Staging Plan not change as proposed. • Their development could provide access to the Park/Public land east of Bridgewater that would allow for access to the park rather than just the Bridgewater development. • Asked to have the property staged in 2018 and not in 2020. B. Craig Roy (Property owner — Mohawk Drive): • He suggested the City designate his property to Low Density Residential guidance. • He stated the market will dictate when the property is developed. Medina City Council Special Meeting Minutes 1 August 16, 2016 Meeting Summary and Consensus: • Consensus was to implement Option B (Low Density Residential east of Mohawk Drive and North of Chippewa Road). • Consensus was to update the staging plan to balance out the number of units made available during the comprehensive plan timeframes (move Tamarack Drive property to 2030 timeframe, move property south of Bridgewater to 2020 timeframe, and move property in Option B to 2025 timeframe). Schedule — The group did not set a date for the next meeting. • August 30th is the Steering Committee meeting date III. Adjourn — The meeting was adjourned at 9:45 p.m. Medina City Council Special Meeting Minutes 2 August 16, 2016 MEDINA CITY COUNCIL SPECIAL MEETING MINUTES OF AUGUST 16, 2016 The City Council of Medina, Minnesota met in special session on August 16, 2016 at 6:00 p.m. at the Medina City Hall, 2052 County Road 24, Medina, MN. I. Ca11 to Order Members present: Mitchell, Anderson, Cousineau, Martin, Pederson Members absent: Also present: City Administrator Scott Johnson, Assistant City Administrator Jodi Gallup, Finance Director Erin Barnhart, Public Safety Director Ed Belland, and City Planner Dusty Finke II. Technology Update Assistant City Administrator Jodi Gallup provided an update on Medina's Facebook Page. She provided information on who the City is reaching, what information is provided on the Facebook Page, and the minimal amount of staff time that is spent updating the page. The City Council commended Gallup for her great work. IT Consultant Mike Brocco provided an update on the migration to the .gov domain for e- mails. He also provided a brief update on the new server installation and when the two trial tablets will be provided to the City Council. III. 2017 Health Insurance Update Assistant City Administrator Jodi Gallup provided an update to the City Council on the high deductible health insurance options for staff in 2017. Staff was directed to meet with the Police Union to discuss 2017 insurance options. IV. Fire Survey Results Finance Director Erin Barnhart provided information on the survey results to the City Council. Council Member Martin provided further background on the survey. Council Member Anderson requested the City consider going through a Request for Proposal (RFP) process for competitive bids for Fire Services. There was no consensus from the City Council on this option. Mayor Mitchell requested that Council Members provide any questions or information to the City Administrator and the Public Safety Liaison on this topic. Adjournment Mitchell closed the meeting at 6.•53 p.m. Bob Mitchell, Mayor Medina City Council Special Meeting Minutes 1 August 16, 2016 Attest: Jodi M. Gallup, City Clerk Medina City Council Special Meeting Minutes 2 August 16, 2016 1 DRAFT 2 3 MEDINA CITY COUNCIL MEETING MINUTES OF AUGUST 16, 2016 4 5 The City Council of Medina, Minnesota met in regular session on August 16, 2016 at 6 7:00 p.m. in the City Hall Chambers. Mayor Mitchell presided. 7 8 I. ROLL CALL 9 10 Members present: Anderson, Cousineau, Pederson, Martin, and Mitchell. 11 12 Members absent: None. 13 14 Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer 15 Jim Stremel, City Planner Dusty Finke, Public Works Director Steve Scherer, and Chief 16 of Police Ed Belland. 17 18 II. PLEDGE OF ALLEGIANCE (7:00 p.m.) 19 20 III. ADDITIONS TO THE AGENDA (7:00 p.m.) 21 Johnson requested that under Old Business, Item A (2016 Deerhill Preserve 22 Improvement Project), be pulled from the agenda as staff is still awaiting some 23 information. 24 25 Moved by Martin, seconded by Cousineau, to approve the agenda as amended. Motion 26 passed unanimously. 27 28 IV. APPROVAL OF MINUTES (7:01 p.m.) 29 30 A. Approval of the August 3, 2016 Special City Council Meeting Minutes 31 It was noted on page one, the second to last bullet point, the last sentence, it should 32 state, "..."They asked that their the Staging Plan for their property not be changed as 33 proposed." On page two, under meeting summary and consensus, the fifth bullet point, 34 it should state, "...buffer to residents living east of Mohawk Drive." On page two, under 35 meeting summary and consensus, the eighth bullet point, the last sentence, it should 36 state, "...but if staff sees that the plan shows an excess of Mixed Residential based on 37 staging, the area could be considered for rural residential Rural Residential." 38 39 Moved by Anderson, seconded by Martin, to approve the August 3, 2016 special City 40 Council meeting minutes as amended. Motion passed unanimously. 41 42 B. Approval of the August 3, 2016 Regular City Council Meeting Minutes 43 Moved by Anderson, seconded by Pederson, to approve the August 3, 2016 regular City 44 Council meeting minutes as presented. Motion passed unanimously. 45 46 V. CONSENT AGENDA (7:03 p.m.) 47 48 A. Resolution No. 2016-66 Accepting Resignation of Police Officer Charmane 49 Domino 50 B. Authorization to Start the Hiring Process off of the Current Police Officer 51 Eligibility List Medina City Council Meeting Minutes 1 August 16, 2016 1 C. Approve Wetland Replacement Plan for Just for Kix Dance Studio 2 D. Approve Amended and Restated West Metro Drug Task Force Agreement 3 E. Resolution No. 2016-67 Approving Off -Site Gambling Permit for the Hamel 4 Lions Club to Conduct Lawful Charitable Gambling at 3200 Mill Drive for 5 Medina Celebration Day 6 F. Call for Special Meeting on September 6, 2016 at 6:00 p.m. for 2017 Budget 7 Open House 8 Moved by Cousineau, seconded by Anderson, to approve the consent agenda. Motion 9 passed unanimously. 10 11 Johnson noted in regard to Item B the top three finalists from the eligibility list will be 12 reviewed. He thanked Charmane Domino for ten years of service to the City of Medina. 13 14 Belland confirmed that the top three finalists from the eligibility list were from the last 15 round of interviews and noted that he feels confident that any of the top three would be a 16 great fit for the City. 17 18 VI. COMMENTS (7:05 p.m.) 19 20 A. Comments from Citizens on Items not on the Agenda 21 Freeman Wong, 1902 Iroquois Drive, Medina resident since 1980, stated that he has a 22 concern with short term home rentals. He stated that since 2008 this has arisen as a 23 method for residents to rent part or all of their homes on a short term basis to people 24 looking for vacation spots. He stated that this is a problem that many cities have 25 wrestled with noting that he became aware of the problem when his daughter used the 26 website Airbnb to find a place to stay. He stated that he looked on the website and 27 found Medina homeowners that employ the website to rent out their home. He noted 28 that his concern is that some homeowners rent out multiple sites on one property. He 29 stated that he was not able to find rules or regulations to govern this in Medina. He 30 stated that his concern is that Medina residents keep residential property in a rural 31 setting. He stated that the ability for home rental could impact a neighborhood by 32 increasing traffic and unvetted renters. He asked that the City Council look at this issue 33 and perhaps set rules and regulations that would benefit the City and protect the rural 34 setting of its neighborhoods. He believed that it would be prudent for the City to be 35 proactive. He noted that he lives across the street from City Hall. 36 37 Martin asked if there are homes in his neighborhood that have been rented on a short 38 term basis. 39 40 Mr. Wong stated that he does know of a property in his neighborhood. 41 42 Pat Velch, 1855 County Road 24, stated that this pertains to something passed March 43 11, 2014. She stated that the resident pleaded that she needed to turn a greenhouse 44 into an accessory dwelling. She noted that on Airbnb the resident has the accessory 45 structure for rent along with her main home and basement and another property. 46 47 Bill Velch, 1855 County Road 24, stated that he has been a Medina resident for more 48 than 40 years. He agreed with the comments made by Mr. Wong. He stated that he has 49 an additional concern, noting that if a nearby home is up for sale perhaps those 50 homeowners would need to tell potential buyers that there is a business nearby as that 51 property is functioning as a motel. He noted that the reservations are booked up for all Medina City Council Meeting Minutes 2 August 16, 2016 1 three rentals on that property along with a property owned by that homeowner on Willow 2 Drive. He stated that he was also concerned with traffic, as that has increased six times 3 over from the renters. He stated that people are coming and going, noting that one 4 person was only there for one night. He stated that their belief was that the lots in that 5 area are five acre lots that cannot be split up and now there are three rentals on one 6 property. 7 8 Mitchell directed staff to look into the matter further to bring back to the Council for 9 discussion. 10 11 Martin stated that this situation strikes her because there are multiple rentals on one 12 property. 13 14 B. Park Commission 15 Scherer reported that the Park Commission will meet the following night to continue the 16 discussion on parks and trails for the Comprehensive Plan; specifically regarding 17 maintenance and costs to downsize what can and cannot be done. 18 19 Mitchell stated that the people near the baseball field at Maple Park that was restored 20 are very happy. 21 22 C. Planning Commission 23 Finke stated that the Planning Commission will meet concurrently with the Council 24 following this meeting to receive an update on the Comprehensive Plan. He noted that 25 the City has received a variance request for a subdivision for the property located at 26 Willow Drive and County Road 24 and the Commission may hold a hearing on that 27 matter the following month. 28 29 VIII. OLD BUSINESS 30 31 A. 2016 Dcerhill Preserve Improvement Project 32 33 VIII. CITY ADMINISTRATOR REPORT (7:15 p.m.) 34 Johnson stated that filing for City Council closed at 5:00 p.m. noting that Mitchell filed for 35 Mayor and Anderson and Pederson filed for Council. 36 37 IX. MAYOR & CITY COUNCIL REPORTS (7:16 p.m.) 38 Mitchell stated that Night to Unite was useful noting that the police and fire departments 39 continue to do a great job. 40 41 X. APPROVAL TO PAY THE BILLS (7:16 p.m.) 42 Moved by Anderson, seconded by Cousineau, to approve the bills, EFT 003769-003788 43 for $43,286.82, order check numbers 044691-044745 for $173,291.04, and payroll EFT 44 507336-507366 for $47,030.92 and payroll check 20435 for $541.81. Motion passed 45 unanimously. 46 47 XI. ADJOURN 48 Moved by Anderson, seconded by Pederson, to adjourn the meeting at 7:17 p.m. 49 Motion passed unanimously. 50 51 Medina City Council Meeting Minutes 3 August 16, 2016 1 2 3 4 5 6 7 8 Attest: 9 10 Bob Mitchell, Mayor 11 Jodi M. Gallup, City Clerk Medina City Council Meeting Minutes 4 August 16, 2016 Agenda Item # 5A MEMORANDUM TO: Mayor Mitchell and City Council FROM: Scott Johnson, City Administrator DATE: August 23, 2016 SUBJ: Appoint Victoria Reid, 4405 Shorewood Trail as the alternate member to the Elm Creek Watershed Background It is vital that Medina maintain its full voting weight at the Elm Creek Watershed Meetings. The watershed is in the middle of discussions on the budget and capital improvement plan. Council previously approved Liz Weir as the member of the Elm Creek Watershed, and Mrs. Weir has attended numerous meetings over the previous years on Medina's behalf and provided great expertise. However, Mrs. Weir is unable to attend the September meeting; staff is requesting that Council approve Victoria Reid as an alternate. Victoria Reid has agreed to serve Medina in this capacity. Staff requests that Council appoint her as an alternate member to the Elm Creek Watershed. She currently serves as the Chair for our Planning Commission. She is a fantastic choice for the Elm Creek Watershed. Council Action Requested: Appoint Victoria Reid, 4405 Shorewood Trail as alternate member to the Elm Creek Watershed Agenda Item # 5B COPIER/PRINTER RECOMMENDATIONS I Prepared For: Client Name: Company Name: Address: Phone: Email: Date: Expiration Date: Jodi Gallup CITY OF MEDINA 2052 CTY RD 24 MEDINA, MN 55340 763-473-4643 8/18/2016 Technology Advisor: Phone: Email: Web: Document Number: Jacob Froelich 651.288.6950 Jacob.froelich@marconet.com www.marconet.com DQM75614 Taking technology further Marco can help you apply network technology to voice communications, data networking, audio/video systems, and print and document management solutions. Marco Proposal Marco Overview Established in 1973, Marco is an industry -leading technology services company. 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All Rights Reserved. 2 Marco Proposal ITEM DESCRIPTION QUANTITY 1 Konica Bizhub 364E Specifications • 36 Black and White Pages Per Minute • 100 Sheet Bypass Tray • (2) 500 Sheet Paper Trays • (1) 2500 Sheet Internal High Capacity Tray • Reduction Enlargement Capabilities • 100 Sheet Single Pass Document Feeder • Automatic Duplexing • Network Printing • Network Scanning • Scan to E-Mail/Network Folder Lease Pro. ram • 44 Month Lease $167.53/Month DELIVERY, INSTALLATION, INITIAL SUPPLIES AND INITIAL TRAINING Delivery, Installation, Initial Supplies & Initial Training Included O • tions • Add Interior Stapler $30.15/Month Service and Su • dies The service and supply contract includes all parts, labor, mileage, drums, toner, and developer — except paper and staples. THIS DEVICE QUALIFIES TO BE ADDED TO YOUR CURRENT PRINT CONTRACT WHICH INCLUDES BLACK AND WHITE COPIES AT $0.007314 EACH Accepted by: Date: By signing this proposal, you are authorizing Marco Technologies LLC to order, install and invoice the above listed equipment. marconet.com © 2015 Marco. All Rights Reserved. 3 Agenda Item # SC MEMORANDUM TO: FROM: DATE: MEETING: SUBJECT: City Council, through City Administrator Scott Johnson Steve Scherer, Public Works Director August 30, 2016 September 6, 2016 Change Order No. 1— Medina Wellhouse #3 Addition Staff recommends approval of Change Order #1 for the following: • $3,682.77 - Soil corrections at the footing of the building • $1,078.23 - Change in location of the transformer • $1,543.50 - Extension of the 12" watermain from wellhouse #3 to the existing 12" along Brockton Lane • Credit of $1,250 - check valve for well #8 was changed • TOTAL - $5,540.50 These items are listed on the attached supporting documents from MBI and WSB. These corrections are necessary to complete the project correctly. Page 1 of 1 CHANGE ORDER NO. 1 WELLHOUSE NO. 3 ADDITION CITY PROJECT NO.: NA WSB PROJECT NO.: 2712-01 JUNE 9, 2016 OWNER: CONTRACTOR: City of Medina 2052 County Rd. 24 Medina, MN Municipal Builders, Inc. 17125 Roanoke St NW Andover, MN YOU ARE DIRECTED TO MAKE THE FOLLOWING CHANGES IN THE CONTRACT DOCUMENT DESCRIPTION: 1. Moved electrical transformer 21 feet to south - $1.078.23 (see attached MBI letter dated May 19, 2016) 2. Added 22 LF of 12" DIP watermain at Wellhouse No. 3 after it was discovered that the existing 6" DIP watermain extended all the way to the street - $1,543.50 (see attached MBI letter May 19, 2016) 3. Provided granular backfill material to remove and correct existing clay soils at Wellhouse No. 3 - $3,682.77 (see attached MBI letter dated June 1, 2016) 4. Provided credit to provide Flowmatic 80 DIX well check valve in liue of specified valve due to deliver delay - (-$1,250) (see attached MBI letter dated June 9, 2016) IT IS UNDERSTOOD THAT THIS CHANGE ORDER INCLUDES ALL ADDITIONAL COSTS AND TIME EXTENSIONS WHICH ARE IN ANY WAY, SHAPE, OR FORM ASSOCIATED WITH THE WORK ELEMENTS DESCRIBED ABOVE. CHANGE IN CONTRACT PRICE: CHANGE IN CONTRACT TIME: ORIGINAL CONTRACT PRICE: PREVIOUS CHANGE ORDERS: CONTRACT PRICE PRIOR TO THIS CHANGE ORDER: NET INCREASE/DECREASE OF THIS CHANGE ORDER: CONTRACT PRICE WITH ALL APPROVED CHANGE ORDERS: RECOMMENDED BY: GREG F. JOHNSON, PE, PROJECT MANAGER WSB 8 ASSOCIATES, INC. ENGINEER $625,000.00 $0.00 $625,000.00 $5,054.50 $630,054.50 ORIGINAL CONTRACT TIME: NET CHANGE FROM PREVIOUS CHANGE ORDERS: CONTRACT TIME PRIOR TO THIS CHANGE ORDER: NET INCREASE OF CHANGE ORDER: CONTRACT;IME WITH AP ROVED CHANGE ORDERS: MUNICIPAL BUILDERS, INC. CONTRACTOR APPROVED BY: CITY ENGINEER DATE CITY ADMINISTRATOR DATE C: WsersIgjohnson1DesktopViv/ects1Motllnal Wellhouse No. 3 AddltfonlConsWctionlChange OrderslChange Order No. !CO 1 s Municipal Builders, Inc. f May 19, 2016 Mr. Greg Johnson WSB & Associates 477 Temperance St. St. Paul, MN 55101 Re: Medina Wellhouse No. 3 Addition Change Proposal #1 Dear Mr. Johnson: Per the City's request below is the additional cost to move the transformer to the east to give them a larger area to plow snow through. This cost is for the additional conduit wire and labor to get it installed. Subcontractor: Electrical Installation & Maintenance $1,078.23 Contractors Fee: $ 63.01 Total Change: $1,078.23 Please review the pricing above and approve in the form of a change order. Sincerely, 2V.L. d Nathan Neubauer Project Coordinator Municipal Builders, Inc. 17125 Roanoke Street NW Andover, MN Phone: (763) 421-8790 Fax: (763) 421-1028 May 19, 2016 Mr. Greg Johnson WSB & Associates 477 Temperance St. St. Paul, MN 55101 Re: Medina Wellhouse No. 3 Addition Change Proposal #2 Dear Mr. Johnson: During the installation of the 12" to distribution at the Well House #3 is was discovered that the existing line was 6" all the way to the street. There was not a section of 12" already there that tied into the street. This required the addition of 22 LF of 12" DIP to be installed and the same amount of additional 6" DIP to be removed. The costs for this additional work are as follows: Subcontractor: Dryden Excavating $550.00 Materials 12" DIP Subcontractors Fee: Contractors Fee: $840.00 $ 27.50 $ 126.00 Total Change: $1,543.50 Please review the pricing above and approve in the form of a change order. Sincerely, g/k Nathan Neubauer Project Coordinator Municipal Builders, Inc. 17125 Roanoke Street NW Andover, MN Phone: (763) 421-8790 Fax: (763) 421-1028 June 1, 2016 Mr. Greg Johnson WSB & Associates 477 Temperance St. St. Paul, MN 55101 Re: Medina Well house No. 3 Addition Change Proposal #3 Dear Mr. Johnson: The existing materials on site were found by AET to not be suitable as backfill for the addition to the well house. Per our meeting on site May 18, 2016 it was decided that we would bring in a Modified select granular material as recommended by AET and haul away the unsuitable material for $30/ CY of truck volume. The quantity of soil correction would be determined by AET as Dryden excavated below the footings and backfilled. During AET's obervations they decided the entire interior should be backfilled with the modified material since there is an interior wall that would be supported. This resulted in a larger quantity of soil correction than was discussed in our meeting. Everything was truck volume, so it resulted in more material needing to be hauled away than what was hauled in. See the costs below as well as the attached documentation. Subcontractor: Dryden Excavating Contractors Fee: $3,507.40 $ 175.37 Total Change: $3,682.77 Please review the pricing above and approve in the form of a change order. Sincerely, Nathan Neubauer Project Coordinator Municipal Builders, Inc. 17125 Roanoke Street NW Andover, MN Phone: (763) 421-8790 Fax: (763) 421-1028 *as mN 763.153"1 Change Order/Extra Work 6700 Viking Blvd. Anoka, MN 55303 763-753-7784 P. 763-753-3247 F. cilydenexinc22@msn.com CLIENT/OWNER JOB DATE - CHANGE ORDER # MBI Medina 06/01 /16 05-1 HOUR DESCRIPTION UNIT PRICE LINE TOTAL Soil Correction 107.37 cy $30.00 $3,221.10 Export Excess Clay 28.63 cy $10.00 $286.30 TOTAL $3,507.40 Owner/Client Representative Date Dryden Excavating Representative Date N9. 9341 DRYDEN EXCAVATION 6700 Viking Blvd., Anoka, MN 55303 763-753-7764 • 1-763-753-3247 Fax Truck No. FROM: TO: Tra•ier No. Empty Wt. LOCAT70N Job # 4 "/' * * * * * * * * * * * NOTICE * Haut Sheets must be s+gned Y * and fumed ;n dairy * * * * * * * * * * 2, /9/rE- Date _ BACKHAUL Job# FROM: F/r7/>14'-f TO: r j,e/C lip ' LOAD TIME TICKET NO. � N£7 YR. - TYPE OF MAT.! r � k I LOAD TIME TICKET NO. NET W3. TYPE OF MAT. i /,e i7 I l i _ 2,�Lr` N 3 5-3 EI3 %"3 18 X i q • jet I I dFL.ti At—. k./4. Y 79 20 .r . /fir t.C" 1 i �./tTf p .. 6 -- 7 /r 3G' �`.{//' C lr:,,,, 21 1 2 5e vt-�// iC/,9/ 22 i I I _s % Jc a,t,-.6.1 / ! IC4 r 24 t0 _ I I t 25 I 11 { 3 p • 12 i f 27 I 13 i 1 28 1, —...—__ 15 28 _. I _ __ _.._ 30 I Driver TIME _; Company Wn05,. START I�STOP S ! i Authorized Signature. 4 13111 To I I Downtime firs WltYELLOW-O"et -ynTra Cad; I TOTAL I TOTAL PINK Forrrx' Gad • Crt, 1instru Elk River, MN 55330 Companies OFFICE(763) 441-1100 INCOR ORATED FAX (763) 441-7782 Date : 5/19/2016 Time: 6.32:22AM Dispatch No: Location : Plaisted Companies Customer : DRE1 DRYDEN EXCAVATING Order : 1 City . P.O. : Product: SEG SELECT GRANULAR BORROW 12.85Ton Zone Contact . Vehicle : Received Phone. DRE-1 DRYDEN EXC 1 1 1r.at ♦ - -" Plaisted , Com ►times I NCO R CRATED Date : 5/19/2016 Time: Location : Plaisted Companies Customer DRE1 DRYDEN EXCAVATING Order: 10 HAMEL RD & BROCKTON LN City : PLYMOUTH 364*5B P.O.: Product : COPY 2 CUSTOMER n onV 11'1 P.O. BOX 332 Elk River, MN 55330 OFFICE(763) 441-1100 FAX (763) 441-7782 6.44:14AM Dispatch No: 2570 SEG SELECT GRANULAR BORROW 19.29Ton Zone: CZ4 1/2 MI S OF INTERSECTION, JOB ON W SIDE OF BROCKTO LN ON SITE FOREMAN RANDY 612-940-0638 Contact , JASON Vehicle : 36 KENWORTH QUAD AXLE Received : Date : Phone : 612-868-1021 COPY 2 CUSTOMER laisted I N C O R O R A T E O P.O. BOX 332 _____ - Elk River, MN 55330 OFFICE(763) 441-1100 FAX (763) 441-7782 5/19/2016 Time: 8:44.58AM Dispatch No: 2570 Location : Plaisted Companies Customer : DRE1 DRYDEN EXCAVATING Order : 10 HAMEL RD & BROCKTON LN City PLYMOUTH 364*56 SEG SELECT GRANULAR BORROW 19.48Ton P.O. : Product : Zone : CZ4 1/2 MI S OF INTERSECTION, JOB ON W SIDE OF BROCKTO LN ON SITE FOREMAN RANDY 612-940-0638 Contact : JASON Vehicle : 36 KENWORTH QUAD -AXLE Received : COPY 2 CUSTOMER Phone : 612-868-1021 Ticket No.: 83463 Pounds Gross 49380 m Tare 23680 * Net 25700 m Tons 24.69m 11.84* 12.85m m Manual Weight, ' Manual P.T. Ordered Received Remaining 0.00 12,85 -12.85 Today: 12.85 Loads: 1 Weighmaster: MARK S Ticket No.: 83466 Pounds Gross 62300 m Tare 23720 * Net 38580 m Tons 31.15m 11.86* 19.29m rn Manual Weight, *Manual P.T Ordered Received Remaining 0.00 19.29 -19.29 Today: 19.29 Loads: 1 Weighmaster. MARK S Ticket No.: 83510 Poundt Gross 62680 m Tare 23720 * Net 38960 m Tons 31.34m 11.86* 19.48m m Manual Weight, * Manual P.T. Ordered Received Remaining Today' 0.00 38.77 -38,77 38.77 Loads: Weighmaster. MARK S Date : 5/19/2016 Time: 8:53:40AM Dispatch No: Location : Plaisted Companies Customer : DRE1 DRYDEN EXCAVATING Order : 1 City P.O.: Product : SEG SELECT GRANULAR BORROW Zone : Contact Vehicle : Received DRE-1 DRYDEN EXC Phone : r--� - _ _ Plaisted , Companies Date : Location : Customer : Order : P.O. : Product : INCORPORATED 5/19/2016 Time: Plaisted Companies DRE1 DRYDEN EXCAVATING 10 HAMEL RD & BROCKTON LN City : PLYMOUTH 364*56 SEG SELECT GRANULAR BORROW 19.16Ton 13.29Ton COPY 2 CUSTOMER P.O. BOX 332 Elk River, MN 55330 OFFICE(763) 441-1100 FAX (763) 441-7782 10:28:37AM Dispatch No: Zone : CZ4 1/2 Mi S OF INTERSECTION, JOB ON W SIDE OF BROCKTO LN ON SITE FOREMAN RANDY 612-940-0638 Contact : JASON Vehicle : 36 KENWORTH QUAD -AXLE Received . #1,_-.14, J Phone : 612-868-1021 COPY 2 CUSTOMER P.O. BOX 332 Plaisted Elk River, MN 55330 Companies OFFICE(763) 441-1100 INCORPORATED FAX (763)441-7782 Date : 5/19/2016 Time: 12:31:50PM Dispatch No: Location : Plaisted Companies Customer : DRE1 DRYDEN EXCAVATING Order : 10 HAMEL RD & BROCKTON LN City : PLYMOUTH 364*513 P.O.: Product : SEG SELECT GRANULAR BORROW 19.80Ton Zone : CZ4 1/2 MI S OF INTERSECTION, JOB ON W SIDE OF BROCKTO LN ON SITE FOREMAN RANDY 612-940-0638 Contact : Vehicle : Received JASON 36 KENWORTH QUAD -AXLE 0 2570 Phone :612-868-1021 COPY 1 CARRIER 2570 Pounds Gross 50260 m Tare 23680 * Net 26580 m Tons 25.13m 11.84* 13.29m m Manual Weight, * Manual P.T. Ordered Received Remaining 0.00 26.14 -26.14 Today: 26.14 Loads: 2 Weighmaster: MARK S Ticket No.: 83583 Pounds Gross 62040 m Tare 23720 * Net 38320 m Tons 31,02m 11.86* 19.16m m Manual Weight, *Manual P,T Ordered Received Remaining 0.00 57.93 -57,93 Today: 57.93 Loads: Weighmaster: MARL( C Ticket No.: 83608 Pounds Gross 63320 m Tare 23720 * Net 39600 m Tons 31.66m 11.86* 19.80m m Manual Weight, * Manual P.T Ordered Received Remaining 0.00 77.73 -77.73 Today: 77.73 Loads: 4 Weighmaster: MARK S N2 9665 DRYDEN EXCAVATION 6700 Viking Blvd.. Anoka. MN 55303 763-753-7764 1-763-753.3247 Fax * * * * * * * * * NOTICE Hai.' sheets mull be signed end turned In daily 1r * * * * * * * Truck No Trailer No Empty Wt. _ Date '''•44 _ LOCATION Job FROM: TO: 9 10 11 12 13 4 14 15 B3SKHALIL Job FROM: rhii TO: TICKET NO. NET WY TYPE OF MAT.' 11 LOAD TIME 4 ncxEr NO. NET WT. TYPE or MAT. 00' 1 16 11 Drive __ 21 22 -+ — ; 23 i —I-- —r- 24 : I 25 25 9 za 29 30 Company Authorized Signature lit To ._ _ Downtime Hrs WHRF-YELLOW - 014e we-79,e Cant TIME 1 ., ,..-1 LOADS i START f-- STOP , HOURS ,T 1 1 i 1 1 I TOTAL wiNix F&er-an TOTAL Oar:- anti +I Ticket No.: 85102 1 2 [coli a7 miE!kRiver,MN55330 11�eS OFFIGE(763) 441-110Q INCORPORATED FAX (763) 441-7782 Date : 5/31/2016 Time: 6:53:54AM Dispatch No: 0 Location : Plaisted Companies Customer DRE1 DRYDEN EXCAVATING Order : 1 City P.O. : Product : FLS FILL SAND Zone Contact : Vehicle : DRE-1 DRYDEN EXC Received . * Phone Pounds Gross 49060 * Tare 23040 * Net 26020 * Tons 24,53* 11.52* 13.01* 13.01Ton * Manual Weight COPY 2 CUSTOMER • _1. _ On RnY[E1 lathed P.O. fox 332 Elk River, MN 55330 COlnPanie S OFFICE(763) 441-1100 INCORPORATED FAX (763) 441-7782 Date : 5/31/2016 Time: 9:24A3AM Dispatch No: 0 Location : Plaisted Companies Customer : DRE1 DRYDEN EXCAVATING Order : 1 City P.O.: Product : FLS FILL SAND Zone Contact . Vehicle : DRE-1 DRYDEN EXC Received : Date : * Phone: Ordered 0.00 Received 13.01 Remaining -13.01 Today: 13.01 Loads: 1 Weighmaster: MARK S Ticket No.: 85146 Pounds Gross 52280 m Tare 23040 * Net 29240 m Tons 26.14m 11.52* 14.62 m 14.62Ton m Manual Weight, * Manual P.T. COPY 2 CUSTOMER Plaisted P.O. BOX 332 Elk River, MN 55330 ompanies OFFICE(763) 441-1100 INCORPORATED FAX (763) 441-7782 5/31/2016 Time: 11:25:50AM Dispatch No: 0 Location : Plaisted Companies Customer : DRE1 DRYDEN EXCAVATING Order : 1 City P.O.: Product : FLS FILL SAND Zone: Ordered 0.00 Received 27.63 Remaining -27.63 Today: 27.63 Loads: 2 Weighmaster: MARK S Ticket No.: 85184 Pounds Tons Gross 39200 m 19.60m Tare 23040* 11,52* Net 16160 m 8.08m 8.08Ton m Manuai Weight, * Manual P.T Contact : Phone : Vehicle : DRE-1 DRYDEN EXC Received - COPY 2 CUSTOMER Ordered 0.00 Received 35.71 Remaining -35.71 Today: 35.71 Loads: 3 Weighmaster: MARK S June 9, 2016 Mr. Greg Johnson WSB & Associates 477 Temperance St. St. Paul, MN 55101 Re: Medina Well house No. 3 Addition Change Proposal #4 Dear Mr. Johnson: Per the City's request Keys Well Drilling offers a credit of $1,250.00 to change the check valve for well 8 from a SS Techno valve to a Flowmatic 80 DIX. Please review the pricing above and approve in the form of a change order. Sincerely, Nathan Neubauer Project Coordinator Municipal Builders, Inc. 17125 Roanoke Street NW Andover, MN Phone: (763) 421-8790 Fax: (763) 421-1028 Agenda Item # 5 D Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO.2016-## RESOLUTION GRANTING EXTENSION OF TIME TO SUBMIT FINAL PLAT FOR CAPITAL KNOLL AMENDING RESOLUTION 2014-78 WHEREAS, on November 5, 2014, the city of Medina adopted Resolution 2014-78, granting preliminary plat approval to Princeton Capital (the "Applicant") to subdivide property which is legally described in Exhibit A, attached hereto; and WHEREAS, under the terms of said resolution, the final plat was required to be submitted to the City within 180 days or the preliminary plat was to be considered void, unless a written request for time extension is submitted by the Applicant and approved by the City Council, and WHEREAS, on May 5, 2015, the City Council adopted Resolution 2015-35, granting the Applicant an extension of time to meet the terms and conditions of preliminary plat and to submit the final plat for Capital Knoll; and WHEREAS, the Applicant has requested an additional extension to meet the terms and conditions of preliminary plat approval and to request final plat approval. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina, Minnesota, as follows: 1. The application for final plat must be submitted to the City by November 5, 2016 or the preliminary plat shall be considered void, unless a written request for time extension is submitted by the Applicant and approved by the City Council. 2. Except as explicitly stated above, all terms and conditions of Resolution 2014-78 are hereby reaffirmed. Dated: September 6, 2016. Bob Mitchell, Mayor ATTEST: Jodi M. Gallup, City Clerk Resolution No. 2016-## September 6, 2016 The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2016-## 2 September 6, 2016 EXHIBIT A Legal Description of the Property That part of the West Half of the Southwest Quarter of Section 11, Township 118, Range 23, Hennepin County, Minnesota that lies East of the West 689.00 feet thereof and South of the centerline of County Road No. 9. Resolution No. 2016-## 3 September 6, 2016 Agenda Item # 6A Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2016- RECOGNIZING SCOTT JOHNSON FOR FIVE YEARS OF SERVICE TO THE CITY OF MEDINA WHEREAS, Scott Johnson has been a valued full time City of Medina employee, serving as the City Administrator of the City since August 29, 2011; and WHEREAS, Scott has led the efforts in adopting a 10 year staffing plan, coordinated the transition in finance services, and managed the requests for proposals and appointment of a new city engineering firm; and WHEREAS, Scott has implemented initiatives for Medina to support and connect with community businesses by establishing the Medina Economic Development Authority, holding annual business forums, conducting business tours twice a year, implementing the open to business program, and establishing positive policy changes; and WHEREAS, Scott showed strong leadership and vision throughout the planning and construction of the Public Works and Police Facility at 600 Clydesdale Trail in 2013 and the remodel of the lower level of City Hall in 2016; and WHEREAS, Scott managed the negotiations resulting in a new cable franchise agreement with Mediacom which expanded cable and high-speed intemet access in Medina and allowed the City better use of franchise fees; and WHEREAS, Scott continues to represent the City with the watershed districts to identify projects, secure grant funding, and improve the quality of our lakes and streams; and WHEREAS, Scott has worked with Hennepin County to secure funding for imperative intersection improvements at Highway 55/County Road 116, including a quiet zone railroad crossing; and WHEREAS, the City of Medina expresses sincere gratitude for Scott's great work ethic, professionalism, dedication, leadership, and continued service to the Medina community NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Medina acknowledges and thanks Scott Johnson for five years of service to the community. Resolution No. 2016- September 6, 2016 Dated: September 6, 2016. Bob Mitchell, Mayor ATTEST: Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2016- 2 September 6, 2016 Agenda Item # 8A1 Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. 2016- RESOLUTION APPROVING PROPOSED TAX LEVY FOR 2017 WHEREAS, the State of Minnesota has adopted legislation, which requires all municipalities to pass a resolution adopting a preliminary budget and certifying the total proposed tax levy amount to the County Auditor prior to September 30, 2016; and WHEREAS, it is the desire of the City of Medina, Minnesota, to comply with this law and submit a proposed property tax levy including general operating and debt levies; and NOW THEREFORE, BE IT RESOLVED, by the city council of the City of Medina, County of Hennepin, Minnesota, that the following sums of money be proposed for 2017 upon the taxable property in the City of Medina, for the following purposes: To raise $3,134,977 as adequate revenue for the general fund operating budget, $539,501 as adequate revenue for debt service, and $134,500 for capital equipment. General Fund $3,134,977 Capital Equipment $ 134,500 Debt Service: 2010A G.O. Improvement Bonds $ 29,500 2011A G.O. Bonds $ 13,500 2011B Taxable G.O. Improvement Bonds $ 57,000 2012A G.O. CIP Bonds $ 246,120 2013A G.O. Refunding Bonds $ 132,069 2015A G.O. Improvement Bonds $ 61,312 Total Levy: $3,808,978 BE IT FURTHER RESOLVED, that the City Clerk, Jodi Gallup, is hereby instructed to transmit a certified copy of this resolution to the county auditor of Hennepin County, Minnesota. Date: September 6, 2016. Bob Mitchell., Mayor ATTEST: Jodi Gallup, City Clerk Resolution No. 2016- September 6, 2016 The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. Resolution No. 2016- 2 September 6, 2016 Agenda Item # 8A2 Member _ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO.2016-xx RESOLUTION APPROVING PROPOSED GENERAL FUND BUDGET FOR 2017 BE IT RESOLVED, by the city council of the City of Medina, County of Hennepin, Minnesota, that the following sums of money be proposed for the 2017 General Fund budget: Revenues Expenditures General Fund $4,353,918 $4,353,918 Date: September 5, 2016. Bob Mitchell, Mayor ATTEST: Jodi Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. Agenda Item # 8A3 Member _ introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO.2016-xx RESOLUTION REDUCING DEBT SERVICE TAX LEVIES FOR 2017 WHEREAS, Hennepin County maintains a bond register with the City's scheduled bonded debt levies for taxes payable in 2017, and requests a City resolution canceling the debt levy if the City does not levy the scheduled amounts; and WHEREAS, the City has determined that specific debt levies may be partially reduced due to the accumulation and projection of other revenue sources, including previously collected tax levies, previously collected and future projected special assessments, and utility fund contributions; and NOW THEREFORE, BE IT RESOLVED, by the city council of the City of Medina, County of Hennepin, Minnesota, that the following reductions of debt service levies be made for taxes payable in 2017: Scheduled Proposed Reduction Levy Levy To Levy Debt Service: 2010A G.O. Improvement Bonds $ 41,307 $ 29,500 $ 11,807 2011A G.O. Bonds $ 22,134 $ 13,500 $ 8,634 2011B Taxable G.O. Improvement Bonds $ 84,296 $ 57,000 $ 27,296 2012A G.O. Capital Improvement Plan Bonds $ 307,650 $ 246,120 $ 61,530 2013A G.O. Refunding Bonds $ 165,086 $ 132,069 $ 33,017 2015A G.O. Improvement Bonds $ 61,312 $ 61,312 $ 2016A G.O. Refunding Bonds $ 97,103 $ - $ 97,103 BE IT FURTHER RESOLVED, that the City Clerk Jodi Gallup, is hereby instructed to transmit a certified copy of this resolution to the county auditor of Hennepin County, Minnesota. Date: September 6, 2016. Bob Mitchell, Mayor ATTEST: Jodi Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: and the following voted against same: Whereupon said resolution was declared duly passed and adopted. Member introduced the following resolution and moved its adoption: Agenda Item # 8B CITY OF MEDINA RESOLUTION NO. 2016- RESOLUTION TO CONTRACT WITH A COUNCIL MEMBER WHEREAS, the City of Medina desires to have Highway 55 Rental furnish the following items for Medina Celebration Day: Rental of one canopy tent (20x40), two 20 x 20 tents, one 10 x 10 canopy with grey flooring, two kid's games and one large and one small popcorn popper, as well as purchase of two cases of popcorn and 600 bags; and WHEREAS, Jeff Pederson is a Council Member of the City and will be financially interested in the contract; and WHEREAS, it is determined that the contract price of $1200 is as low as, or lower than, the price at which the goods can be obtained elsewhere at this time; WHEREAS, the contract is not one that is required to be competitively bid; NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Medina, Minnesota that the City Clerk is directed to make the above -mentioned rental and purchase on behalf of the City from Jeff Pederson of Highway 55 Rental at a contract price of $1200. It is also resolved that the Mayor and City Clerk are directed to issue an order -check to pay the claim on the filing of an affidavit of official interest by the interested official as required under Minn. Stat. §471.89. This resolution is passed to comply with the provisions of Minn.Stat.§§471.87-.89. Dated: September 6, 2016. Bob Mitchell, Mayor ATTEST: Jodi M. Gallup, City Clerk The motion for the adoption of the foregoing resolution was duly seconded by member and upon vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted Resolution No. 2016- September 6, 2016 Affidavit of Official Interest in Claim STATE OF MINNESOTA COUNTY OF HENNEPIN I, , being duly sworn state the following: 1) I am a City Council Member of the City of Medina, MN. 2) On September 17, 2016, the following equipment will be furnished by Hwy 55 Rental to the City of Medina: One 20 x 40 tent, two 20 x 20 tents, one 10 x 10 canopy with grey flooring, two kid's games, and one large and one small popcorn machine (including popcorn and bags). 3) The contract rental price for such equipment and supplies will be approximately $1200, which includes a 25% discount off the regular rental rate as a donation, but delivery, pick up and all labor fees will be charged at regular rates. 4) At the time the equipment is rented to the City, I will have the following personal financial interest in this contract: I am one of the owners in Hwy 55 Rental. To the best of my knowledge and belief the contract rental price is as low as, or lower than the price at which the equipment could be rented from other sources. I further state that this affidavit constitutes a claim against the City for the contract rental price, that the claim is just and correct, and that no part of the claim has been paid. Council Member Jeff Pederson Subscribed and sworn to before me this day of September, 2016. Notary Signature Agenda Item # 9A MEMORANDUM TO: FROM: DATE: MEETING: SUBJECT: Background: City Council, through City Administrator Scott Johnson Jim Stremel, City Engineer August 30, 2016 September 6, 2016 2016 Deerhill Preserve Improvement Project — Award Project On June 21, 2016 the City Council adopted a resolution approving the 2016 Deerhill Preserve Improvement Project plans and specifications and authorizing advertising for bids. Bids were opened at 11:00 am on July 14, 2016. The bids were separated into two Alternatives, Alternative A with final bituminous paving in 2017 and Alternative B with final bituminous paving in 2018. Three bids were opened with the low bid submitted by Midwest Asphalt Corporation in the amount of $694,086.62 and $698,776.62 for Alternatives A and B, respectively. The low bids were approximately 9% below the engineer's estimate in both cases. Staff believes Alternate B is the better option as it provides two years between paving the bituminous base course and bituminous wear course as opposed to only one year for Alternate A. In the interest of conserving paper we have not attached the Project Bid Abstract to this memo. A copy of the Project Bid Abstract is available at City Hall for your review. City Council Action Requested: Adopt the Resolution accepting the low bid and awarding the contract to Midwest Asphalt Corporation for the 2016 Deerhill Preserve Improvement Project in the amount of $698,776.62 for Alternative B for final bituminous paving in 2018. Member introduced the following resolution and moved its adoption: CITY OF MEDINA RESOLUTION NO. RESOLUTION ACCEPTING BIDS AND AWARDING THE CONTRACT WHEREAS, pursuant to an advertisement for bids for the 2016 Deerhill Preserve Improvement Project, the improvement of a city roadway on Deerhill Road by final grading and completing bituminous paving, bids were received, opened, and tabulated according to the law, and the following three bids were received complying with the advertisement: Alternative A Alternative B Midwest Asphalt Corporation Omann Brothers, Inc. Park Construction Company $694,086.62 $694,735.75 $818,962.51 $698,776.62 $701,221.75 $831,921.51 AND WHEREAS, it appears that Midwest Asphalt Corporation is the lowest responsible bidder for the Grand Total Bid (Alternative B, final bituminous paving in 2018). NOW, THEREFORE, BE IT RESOLVED by the city council of the City of Medina, Minnesota, as follows: 1. The Mayor and City Administrator are hereby authorized and directed to enter into the attached contract with Midwest Asphalt Corporation in the name of the City of Medina for the improvement of a city roadway on Deerhill Road by final grading and completing bituminous paving, according to the plans and specifications therefore approved by the City Council and on file in the office of the City Administrator. 2. The City Administrator is hereby authorized and directed to return forthwith to all bidders the deposits made with their bids, except that the deposits of the successful bidder and the next lowest bidder shall be retained until a contract has been signed. Dated: September 6, 2016. Attest: Jodi M. Gallup, City Clerk Bob Mitchell, Mayor 1 The motion for the adoption of the foregoing resolution was duly seconded by member and upon a vote being taken thereon, the following voted in favor thereof: And the following voted against same: Whereupon said resolution was declared duly passed and adopted. 2 Agenda Item # 9B MEMORANDUM TO: FROM: DATE: MEETING: SUBJECT: City Council, through City Administrator Scott Johnson Jim Stremel, City Engineer September 1, 2016 Regular City Council Meeting — September 6, 2016 Sioux Drive Turn Lane Improvements — Project Update & Change Order Over the last number of weeks, the City Staff and the City Engineering team have been working on a solution to correct the paving and curb issues identified on Sioux Drive. The primary cause of the issue is that the curb radius on the north side of the ALDI entrance was installed too high causing a "bump" in the pavement. Additional pavement within the intersection should have been included with the original project in order to transition the new curb radius and surrounding paved areas properly. In addition to the work to address the curb and pavement issues, City Staff has identified other areas for enhancements, including the addition of a short right turn lane exiting the ALDI site as well as driveway improvements to the small warehouse to the south of ALDI near the R/R tracks. The City Engineer has coordinated with the Contractor to obtain quotes for additional work not covered under the current contract unit prices. The additional work includes mobilization, hand - placed curb, traffic control, and milling work. Otherwise, the majority of the additional work will be paid under existing unit prices. The construction costs for the original work completed to date, as well as the change order costs for the proposed work, have been broken down further to clearly show what was intended to be included in the assessment amount and what will be paid through other means as determined by the City. Original Work To Date (Assessable): Original Work to Date (City Cost): Sub -Total: Added Pavement Area (City Cost): Corrective Work (WSB): Right Turn Lane (City Cost): Driveway Alterations (City Cost): Sub -Total: Grand Total: $112,258.95 $ 17,879.30 $130,138.25 $ 16,031.75 $ 25,493.50 $ 12,487.25 $ 6,048.10 $ 60,560.60 $190,698.85 In summary, the original contract amount completed to date, including both the assessable amount and the City cost, is $130,138.25. The cost of the proposed change order to address both the corrective work and the enhancements proposed by the City is $60,560.60. It is important to note that the final cost of the additional work will be based on the actual quantity of materials used. Council Action Requested We recommend that the City Council review the information provided and consider approval of the Change Order enclosed. 2 CONTRACT CHANGE ORDER Contract: 2016 Sioux Drive Turn Lane Improvement Project Order No. 1 Owner: City of Medina Date: 09-01-16 To: C & L Excavating, Inc., 7939 Ridgewood Road, St. Joseph, MN 56374 You are hereby requested to comply with the following changes from the contract plans and specifications: Description of Changes Supplemental Plans and Specifications Attached DECREASE INCREASE in Contract Price in Contract Price Added Pavement Area (City Cost): $ $ 16,531.75 Corrective Work (WSB): $ $ 25,493.50 Right Turn Lane (City Cost): $ $ 12,487.25 Driveway Alterations (City Cost): $ $ 6,048.10 TOTALS $ $ 60,560.60 NET CHANGE IN CONTRACT $ $ 60,560.60 JUSTIFICATION: City Staff determined that there was an issue with the pavement elevation based on observations of vehicles passing through the project area. The primary cause of the issue is that the curb radius on the north side of the ALDI entrance was installed too high causing a "bump" in the pavement. Additional pavement within the intersection should have been included with the original project in order to transition the new curb radius and surrounding paved areas properly. In addition to the work to address the curb and pavement issues, City Staff has identified other areas for enhancements including the addition of a short right turn lane exiting the ALDI site as well as driveway improvements to the small warehouse to the south of ALDI near the R/R tracks. The City Engineer has been coordinating with the Contractor to obtain quotes for additional work not covered under the current contract unit prices. The additional work includes mobilization, hand -placed curb, traffic control, and milling work. Otherwise, the majority of the additional work will be paid under existing unit prices. It is important to note that the final cost of the additional work will be based on the actual quantity of materials used. The Current Contract Total including previous Change Orders is: One Hundred Thirty Six Thousand, Five Hundred One, and 61/100 Dollars ($ 136,501.61) The amount of the Contract will be increased by the Sum Of: Sixty Thousand, Five Hundred Sixty and 60/100 Dollars ($ 60,560.60 ) The Contract Total including this and previous Change Orders Will Be: One Hundred Ninety Seven Thousand, Sixty Two and 21/100 Dollars ($ 197,062.21 ) The Contract Period provided for final completion will be extended to October 28, 2016. This document will become a supplement to the contract and all provisions will apply hereto. Requested Recommended City of Medina (Date) Engineer (Date) Accepted Contractor (Date) Opinion of Probable Cost WSB Project: Sioux Drive Turn Lane Improvement Project - Curb Replacement Design By: EAL Project Location: Medina, MN Checked By: JLS WSB Project No: 2712-610 Date: 08/31/16 Item No. MN DOT Specification No. Description Unit Quantity Unit Price Original Contract Assessable ( j Original Contract (CityCost ) Added Pavement Area (City Cost) Corrective Work (WSB)(CityCost Right Turn Lane Driveway Alterations (CityCost Quantity to Date Actual Cost to Date Quantity to Date Actual Cost to Date Estimated Total Quantity Estimated Total Cost Estimated Total Quantity Estimated Total Cost Estimated Total Quantity Estimated Total Cost Estimated Total Quantity Estimated Total Cost A. STREET & STORM SEWER IMPROVEMENTS - Contract Changes 1 2021.501 MOBILIZATION LUMP SUM 1 $6,200.00 1 $6,200.00 1 $6,200.00 2 2102.501 PAVEMENT MARKING REMOVAL SQ FT 472 $2.50 96 $240.00 3 2102.502 PAVEMENT MARKING REMOVAL LIN FT 540 $0.85 601 $510.85 4 2104.501 REMOVE CURB & GUTTER LIN FT 830 $4.25 365 $1,551.25 335 $1,423.75 60 $255.00 30 $127.50 70 $297.50 5 2104.503 REMOVE CONCRETE WALK SQ FT 1250 $1.50 940 $1,410.00 280 $420.00 140 $210.00 6 2104.505 REMOVE BITUMINOUS PAVEMENT SQ YD 230 $5.75 140 $805.00 90 $517.50 110 $632.50 90 $517.50 50 $287.50 60 $345.00 7 2104.505 REMOVE BITUMINOUS DRIVEWAY PAVEMENT SQ YD 150 $7.40 165 $1,221.00 8 2104.509 REMOVE CATCH BASIN EACH 1 $550.00 1 $550.00 9 2104.509 REMOVE SIGN EACH 5 $50.00 4 $200.00 1 $50.00 10 2104.509 REMOVE SIGN PANEL TYPE C EACH 5 $50.00 5 $250.00 11 2104.511 SAWING CONCRETE PAVEMENT (FULL DEPTH) LIN FT 20 $10.00 20 $200.00 10 $100.00 12 2104.513 SAWING BIT PAVEMENT (FULL DEPTH) LIN FT 910 $3.50 525 $1,837.50 385 $1,347.50 70 $245.00 70 $245.00 20 $70.00 140 $490.00 13 2104.523 SALVAGE HYDRANT & VALVE EACH 1 $3,000.00 1 $3,000.00 14 2104.523 SALVAGE AND INSTALL SIGN EACH 3 $180.00 2 $360.00 1 $180.00 15 2104.602 SALVAGE AND REINSTALL MAIL BOX EACH 1 $200.00 1 $200.00 16 2105.501 COMMON EXCAVATION (EV) (P) CU YD 300 $45.00 270 $12,150.00 30 $1,350.00 70 $3,150.00 50 $2,250.00 60 $2,700.00 17 2105.522 SELECT GRANULAR BORROW (CV) CU YD 220 $16.50 18 2105.601 DEWATERING LUMP SUM 1 $0.01 19 2105.604 GEOTEXTILE FABRIC TYPE V SQ YD 550 $3.50 276 $966.00 77 $269.50 110 $385.00 90 $315.00 100 $350.00 20 2105.607 1 1/2" CLEAR ROCK CU YD 20 $40.00 15 $600.00 21 2112.501 SUBGRADE PREPARATION ROAD STA 4 $450.00 2 $900.00 2 $900.00 22 2123.610 STREET SWEEPER (WITH PICKUP BROOM) HOUR 20 $125.00 9 $1,125.00 23 2130.501 WATER (DUST CONTROL) M GALLONS 20 $40.00 24 2211.501 AGGREGATE BASE CLASS 5 TON 330 $20.00 283 $5,655.40 56 $1,120.00 90 $1,800.00 70 $1,400.00 80 $1,600.00 25 2357.502 BITUMINOUS MATERIAL FOR TACK COAT GALLON 20 $3.70 21 $77.70 4 $14.80 20 $74.00 10 $37.00 5 $18.50 3 $11.10 26 2360.501 TYPE SP 12.5 WEARING COURSE MIX (3,B) TON 50 $131.00 49.35 $6,464.85 9 $1,179.00 30 $3,930.00 20 $2,620.00 10 $1,310.00 5 $655.00 27 2360.502 TYPE SP 12.5 NON WEAR COURSE MIX (3,B) TON 90 $145.00 100.92 $14,633.40 17 $2,465.00 27 $3,915.00 23 $3,335.00 20 $2,900.00 10 $1,450.00 28 2360.503 TYPE SP 9.5 WEARING COURSE MIX (2,B) 3.0" THICK SQ YD 100 $25.00 165 $4,125.00 29 2503.541 15" RC PIPE SEWER DESIGN 3006 CLASS V LIN FT 20 $75.00 10 $750.00 30 2503.602 CONNECT INTO EXISTING DRAINAGE STRUCTURE EACH 1 $975.00 1 $975.00 31 2504.602 CONNECT TO EXISTING WATER MAIN EACH 1 $1,500.00 1 $1,500.00 32 2504.602 INSTALL HYDRANT & VALVE EACH 1 $1,500.00 1 $1,500.00 33 2504.602 ADJUST GATE VALVE & BOX EACH 1 $300.00 1 $300.00 1 $300.00 34 2504.603 6" WATERMAIN DUCTILE IRON CL 52 LIN FT 10 $57.00 10 $570.00 35 2505.601 UTILITY COORDINATION LUMP SUM 1 $500.00 1 $500.00 36 2506.516 CASTING ASSEMBLY (STORM) EACH 2 $650.00 2 $1,300.00 37 2506.602 CONSTRUCT DRAINAGE STRUCTURE DESIGN SPEC 1 EACH 1 $2,750.00 1 $2,750.00 38 2521.501 4" CONCRETE WALK SQ FT 1230 $6.00 790 $4,740.00 150 $900.00 280 $1,680.00 140 $840.00 39 2531.501 CONCRETE CURB & GUTTER DESIGN B618 LIN FT 720 $18.50 400 $7,400.00 320 $5,920.00 CONCRETE C&G DESIGN B618 (Contractor Quote) LIN FT 90 $45.65 60 $2,739.00 30 $1,369.50 40 2563.601 TRAFFIC CONTROL LUMP SUM 1 $9,000.00 1 $9,000.00 TRAFFIC CONTROL (Contractor Quote) LUMP SUM 1 $4,645.00 TRAFFIC CONTROL (Contractor Quote) LUMP SUM 1 $5,000.00 0.60 $3,000.00 0.4 $2,000.00 41 2564.531 SIGN PANELS TYPE C SQ FT 110.69 $29.00 100.44 $2,912.76 10 $297.25 Item No. MN/DOT Specification No. Description Unit Quantity Unit Price Original Contract Assessable (Assessable) Original Contract (CityCost ) Added Pavement Area (City Cost) Corrective Work SB ) Right Turn Lane (City Cost ( ) Driveway Alterations ( Ci Cost) Quantity to Date Actual Cost to Date Quantity to Date Actual Cost to Date Estimated Total Quantity Estimated Total Cost Estimated Total Quantity Estimated Total Cost Estimated Total Quantity Estimated Total Cost Estimated Total Quantity Estimated Total Cost 42 2564.602 SIGN POST SUPPORT EACH 8 $125.00 7 $875.00 1 $125.00 43 2573.502 SILT FENCE, TYPE HEAVY DUTY LIN FT 200 $3.00 160 $480.00 44 2573.530 STORM DRAIN INLET PROTECTION EACH 6 $200.00 6 $1,200.00 45 2573.540 FILTER LOG TYPE WOOD FIBER BIOROLL LIN FT 100 $4.40 80 $264.00 46 2574.508 FERTILIZER TYPE 3 LB 40 $1.00 40 $40.00 47 2574.525 COMMON TOPSOIL BORROW CU YD 80 $34.00 36 $1,224.00 48 2575.501 SEEDING ACRE 0.1 $1,500.00 0.1 $150.00 49 2575.502 SEED MIXTURE 25-121 LB 10 $7.00 50 2575.505 SODDING TYPE LAWN (INCL. TOPSOIL & FERT.) SQ YD 360 $6.00 250 $1,500.00 30 $180.00 30 $180.00 51 2575.523 EROSION CONTROL BLANKETS CATEGORY 3 SQ YD 360 $2.00 52 2575.535 WATER (TURF ESTABLISHMENT) MGAL 20 $100.00 17 $1,700.00 2 $200,00 2 $200.00 53 2582.501 PAVEMENT MESSAGE EPDXY SQ FT 183.48 $8.00 183.48 $1,467.84 15 $120.00 54 2582.502 4" SOLID LINE EPDXY LIN FT 215 $0.55 530 $291.50 10 $5.50 10 $5.50 90 $49.50 55 2582.502 8" SOLID LINE EPDXY LIN FT 50 $1.10 64 $70.40 56 2582.502 4" DOTTED LINE EPDXY LIN FT 50 $0.55 70 $38.50 57 2582.502 4" DOUBLE SOLID LINE EPDXY LIN FT 400 $1.25 1184 $1,480.00 45 $56.25 15 $18.75 58 2582.502 24" SOLID LINE EPDXY LIN FT 40 $14.75 34 $501.50 59 2582.503 CROSSWALK EPDXY SQ FT 180 $8.00 198 $1,584.00 2232.501 MILL BITUMINOUS SURFACE (EDGE) SQ YD 15 $50.00 40 $2,000.00 15 $750.00 TOTAL $112,258.95 $17,879.30 $16,531.75 $25,493.50 $12,487.25. $6,048.10 Total Contract Cost to Date $130,138.25 Change Order Cost $60,560.60 Grand Total $190,698.85 MEMORANDUM TO: Mayor Mitchell and Members of the City Council FROM: Dusty Finke, City Planner; through City Administrator Scott Johnson DATE: September 1, 2016 SUBJ: Planning Department Updates — September 6, 2016 City Council Meeting Land Use Application Review A) Olkon Variance and Preliminary Plat — 2362 Willow Drive — Ellis and Nancy Olkon have requested a variance from the minimum suitable soils requirements to subdivide their 20 acre property into two lots. Staff is conducting a preliminary review and will present to Planning Commission when ready, potentially at the September 13 meeting. B) AutoMotorPlex PUD General Plan and Plat — east of Arrowhead Drive, north of Hamel Road — Bruno Silikowski has requested review of a PUD General Plan and Plat for construction of approximately 237,500 square feet of private garage condominiums for motorsports enthusiasts. Staff is conducting a preliminary review and will present to the Planning Commission for a Public Hearing when complete. C) Jeffrey -Johnson Lot Line Rearrangement and Easement Vacation — 2605 and 2505 Willow Drive — Glenn Jeffrey has requested approval of a rearrangement of the lot line between his and his neighbor's property. The Jeffrey's propane tank is located on the Johnson property. The applicant has also requested to vacate easements adjacent to the lot lines and replace with new easements. Staff is conducting a preliminary review and will present to Council when ready, potentially at the October 4 meeting. D) Just for Kix, Hamel Brewery, St. Peter and Paul Cemetery, Wright -Hennepin Solar Panels —The City Council has adopted resolutions approving these projects, and staff is assisting the applicants with the conditions of approval in order to complete the projects. E) Woods of Medina, Capital Knoll— These preliminary plats have been approved and staff is awaiting a final plat application F) Deerhill Preserve, Hamel Haven subdivisions — These subdivisions have received final approval. Staff is working with the applicants on the conditions of approval before construction begins. Other Proiects A) Comprehensive Plan — Staff has presented the draft Vision/Goals, Land Use, and Housing chapters to the Planning Commission and Council on August 3 and August 16. The Steering Committee reviewed a draft of the plan at their August 30 meeting and the full draft is close to completion. Staff is preparing a substantial outreach program to inform residents of the plan and to receive feedback. B) Floodplain Ordinance — The City is required to amend its Floodplain Management ordinance to maintain consistency with updated federal maps and regulations by November 4, 2016. Staff has drafted an ordinance and received conditional DNR approval. Staff intends to present for a public hearing at the September 13 Planning Commission meeting. C) Stormwater Reuse — staff met with representatives from the DNR and PCA as well as various watershed districts and cities to discuss state regulations related to using stormwater for irrigation purposes. Planning Department Update Page 1 of 1 September 6, 2016 City Council Meeting MEDINA POLICE DEPARTMENT 600 Clydesdale Trail Medina, MN 55340.9790 p: 763.473-9209 f: 763.473-8858 non -emergency: 763-525-6210 MEMORANDUM Emergency 9.1_1 TO: City Administrator Scott Johnson and City Council FROM: Director Edgar J. Belland DATE: September 2, 2016 RE: Department Updates Hiring Process We are moving forward with the hiring of the CSO and the patrol officer positions. We are in the background stage for both. Investigator Domino is in the process of completing the CSO's background and Sergeant Nelson is doing the patrol officer's. Once the CSO background is complete, a job offer will be extended. With the patrol officer the candidate will be sent for a physical and psychological exam prior to hire. Both processes should be completed within the next month provided there are no issues in the process. Incident Command Training for Train Accidents I have attended the emergency management incident comment training put on by Hamel Fire the last two Monday nights at our facility. The training was put on by Customized Rescue Training Inc. out of Maple Lake. The training was very well done and all the participants gained good experiencing in responding to a train incident. Lake Area Emergency Management Meeting On Thursday, August 25th we held our monthly Lake Area Emergency Management meeting. We made our final revisions on the resource manual and talked about equipment needed in the future for the group. We are planning a functional training drill on civil disobedience. Sergeant Nelson, along with Hennepin County Emergency Management staff, are putting the training together for late fall. Patrol by Sergeant Jason Nelson Patrol Activities For the dates of August 15 to August 31, 2016, our officers issued 62 citations and 132 warnings for various traffic infractions. There were a total of three traffic accidents, eight medicals and 13 alarms. On August 16, 2016, I took a report of and EBay scam. Male reported that his son is in the military and that he had attempted to purchase a fishing boat through EBay. Stated that his son sent the seller (4) $500 EBay gift cards as requested. It was later discovered that the EBay site was a fake site and that his son is out $2000. On August 23, 2016, Officer Converse spoke with a resident about missing jewelry. Resident stated that she was missing a bracelet that was valued at $10,000. I was able to locate the bracelet though the Automated Pawn System in Burnsville. It was discovered that a 14 year old nephew had been staying at the residence and took several items which were given to an 18 year old acquaintance who pawned all the items. Several other stolen items have been recovered. Case turned over to Investigations. On August 26, 2016, Officers Gregory and Jessen were dispatched to an unwanted male party who was at a residence refusing to leave. Upon the arrival of officers, the male was located behind the back of the residence outside. The male was found to have a felony warrant for a probation violation. The male was in possession of a pawn shop receipt and it was discovered that there was jewelry missing from the homeowner. Several items of jewelry were found to have been pawned. I placed a hold on all the items and then turned the case over to Investigator Domino On August 29, 2016, Officer Converse took a theft of batteries from a Loretto business. Business owner reported that someone had stolen $700 worth of batteries from two of his work trucks. Owner had just reportedly terminated an employee and suspected him of the thefts. Case forwarded to Investigations. On August 29, 2016, Officer McGill was dispatched to take a report of an ongoing IRS scam. Upon his arrival, it was learned that the reporting party's elderly mother was in the process of paying the IRS representative $8,000 with (8) $1,000 Target gift cards like they had requested. Officer McGill was able to stop the transactions by placing a hold on the cards. The elderly female was able to go back to Target and get her $8,000 back because the cards had not gone through. Needless to say, the daughter of the elderly victim was very happy. Criminal Investigations by Investigator Charmane Domino Resident reported a bicycle was left in their yard and they did not know who it belonged to. Resident was aware of the recent thefts in the area and thought it may belong to someone in the neighborhood. Owner was located. Received another report of a credit card being used fraudulently. The victim is a resident and believes the information was obtained in the Cosco breach from last fall. Four juveniles are suspects in an incident in which they shot out the windows of an unoccupied house with a BB gun. Theft from autos continue to be a problem. Suspect(s) are targeting unlocked vehicles. Resident reported a family member had pawned a piece of jewelry belonging to the resident. It was found through pawn records that several of the reported items, as well as another family member's property, had been pawned by the same suspect. Items were recovered and charges will be submitted. Open cases currently under investigation: 9 MEMORANDUM TO: City Council, through City Administrator Scott Johnson FROM: Steve Scherer, Public Works Director DATE: August 31, 2016 MEETING: September 6, 2016 SUBJECT: Public Works Update STREETS • Sealcoating took place the last week in August. It has been tough to schedule with all the rain and humidity. This process usually sparks a few complaints about oil or loose rock, but it is all part of the process as long as it is not excessive. This process extends the life of the road and gives a renewed look when done every five or six years. • The Cottonwood Trail Road Project is complete. The seeding is done and already growing with all the rain. I urge you to drive it next time you come by City Hall. The PW crew did an excellent job building the road and correcting the drainage issues at the cul- de- sac on this project. • The Lakeview Drive Overlay Project is complete and looks very nice. • Comanche Trail has been paved, but some drainage issues need to be corrected. This will take place in the next couple of weeks. • The Sioux Drive correction change order is in your packet for review. Staff has added the option of a right -out lane for those turning right when leaving Aldi in the event of a train stopping traffic going left. WSB and staff will be on hand to discuss costs and how they are distributed. WATER/SEWER/STORMWATER • Change order #1 is in your packet for the wellhouse #3/well #8 project. These changes are necessary for the good of the project. • Stormwater and drainage have been keeping us busy for the past couple of weeks. Water is showing up in places where it normally is only seen in the spring of the year. PARKS/TRAILS • Sealcoating was done at the Community Center, as well as the Brockton Lane parking areas of Hamel Legion Park. • Public Works will begin the additional parking lot project at Hamel Legion Park this week. The first order is to install the storm drain system. There will be 10 catch basins installed and 600' of pipe to connect the existing storm pipe on the west end of the parking area. This water will all be diverted to the irrigation pond on the northwest end of the park. • The light pole and electrical hook up is installed at the Fields of Medina Park. Soon the power for the light and outlets at the pavilion will be working. • Arrowhead Trail has been completed and the punch list items are being addressed. ORDER CHECKS AUGUST 17, 2016 - SEPTEMBER 6, 2016 044746 BETZ BUILDERS INC $796.00 044747 CLYDESDALE MARKET LLC $5,000.00 044748 COMMERCIAL ASPHALT CO. $10,437.47 044749 HAMEL ATHLETIC CLUB $250.00 044750 KAL STAY LLC $5,000.00 044751 LORAM $5,000.00 044752 MATTAMY MPLS PRTNSHP $50,000.00 044753 MEDINA MINI STORAGE $5,000.00 044754 RESERVE OF MEDINA HOA $250.00 044755 SAMS CLUB $119.92 044756 SCHNABEL, KRISTINA $150.00 044757 TULLAI, MATTHEW/KAREN $159.05 044758 VALDEZ, LUCIO $500.00 044759 WAAGE, KRISMAR $250.00 044760 MN DVS $20.75 044761 DEITRICH/CORINNE LAWRENZ $171.79 044762 GREAT START MONTESSORI SCHOOL $250.00 044763 GREENWALDT, MARCIE $150.00 044764 INDEPENDENT SCHOOL DIST 284 $150.00 044765 JOHNSON, ERIC & KRISTA $500.00 044766 MATTAMY MPLS PRTNSHP $140,000.00 044767 PHADNIS, DEVYANI $305.00 044768 TWIN CITY MEN'S ADULT BASEBALL $125.00 044769 TOLL BROS, INC $10,000.00 044770 ANDERSON, LORI $150.61 044771 PLYMOUTH FIRE FIGHTERS $150.00 044772 292 DESIGN GROUP INC $2,216.28 044773 ALLINA HEALTH SYSTEM $50.00 044774 AUTOMATIC SYSTEMS CO $589.45 044775 BIFFS INC $658.73 044776 BOYER FORD TRUCKS INC $11.90 044777 BRYAN ROCK PRODUCTS $1,590.88 044778 BUDGET PRINTING $13.87 044779 CONTEMPORARY IMAGES $1,748.76 044780 COUNTRYSIDE CAFE $396.56 044781 DITTER INC $1,964.00 044782 DPC INDUSTRIES INC $3,514.59 044783 EARL F ANDERSEN INC $82.50 044784 ECM PUBLISHERS INC $126.65 044785 EGAN $541.57 044786 ESRI, INC. $800.00 044787 GRAINGER $638.76 044788 HAKANSON ANDERSON ASSOCIATES I $500.00 044789 HD SUPPLY WATERWORKS LTD $4,115.70 044790 HEARTSMART.COM $99.00 044791 HENN CTY RESIDENT/REAL ESTATE $39.00 044792 HOLIDAY FLEET $2,783.02 044793 KELLY'S WRECKER SERVICE INC $75.00 044794 KENNEDY & GRAVEN CHARTERED $10,144.68 044795 LAW ENFORCEMENT LABOR $392.00 044796 LEAGUE OF MN CITIES INS.TRUST $250.00 044797 LEXISNEXIS RISK DATA MGMT INC $42.00 044798 MADISON NATIONAL LIFE $629.15 044799 MARCO INC $56.16 044800 MEDIACOM OF MN LLC $60,000.00 044801 METRO WEST INSPECTION $9,014.47 044802 MN BUREAU OF CRIMINAL $115.00 044803 MN DEPT OF AGRICULTURE $150.00 044804 MAS MODERN MARKETING INC $435.66 044805 NAPA OF CORCORAN INC $406.50 044806 NELSON AUTO CENTER $27,175.95 044807 NELSON ELECTRIC MOTOR REPAIR $535.00 044808 NORTHERN TECHNOLOGIES INTL COR $407.00 044809 OFFICE DEPOT $285.13 044810 RANDY'S SANITATION INC $640.00 044811 RDJ SPECIALTIES, INC $157.55 044812 ROLF ERICKSON ENTERPRISES INC $7,422.37 044813 RUSSELL SECURITY RESOURCE INC $267.50 044814 SITEONE LANDSCAPE SUPPLY LLC $386.25 044815 SPECTER INSTRUMENTS INC $495.00 044816 STREICHER'S $179.97 044817 SUN LIFE FINANCIAL $537.90 044818 SUPPLY SOLUTIONS LLC $436.67 044819 TEGRETE CORP $1,306.00 044820 TIMESAVER OFFSITE $136.00 044821 UFC FARM SUPPLY $37.16 044822 VESSCO, INC $1,729.31 044823 WESTSIDE WHOLESALE TIRE $20.00 044824 WSB & ASSOCIATES $42,451.00 044825 C & L EXCAVATING INC $24,934.56 Total Checks $448,617.75 ELECTRONIC PAYMENTS AUGUST 17, 2016 — SEPTEMBER 6, 2016 003789E SELECT ACCOUNT $284.14 003790E CIPHER LABORATORIES INC. $356.25 003791E PR PERA $14,389.55 003792E PR FED/FICA $15,990.21 003793E PR MN Deferred Comp $2,360.00 003794E PR STATE OF MINNESOTA $3,272.82 003795E SELECT ACCOUNT $793.12 003796E CITY OF MEDINA $19.00 003797E FARMERS STATE BANK OF HAMEL $20.00 003798E MINNESOTA, STATE OF $2,090.00 003799E MEDIACOM OF MN LLC $58.08 003800E FARMERS STATE BANK OF HAMEL $67.00 003801E AFLAC $394.88 003802E DELTA DENTAL $2,505.75 003803E KONICA MINOLTA $168.48 003804E MARCO (LEASE) $895.11 003805E MEDIACOM OF MN LLC $355.80 003806E VALVOLINE FLEET SERVICES $62.98 003807E WRIGHT HENN COOP ELEC ASSN $2,028.29 003808E XCEL ENERGY $13,591.87 003809E SELECT ACCOUNT $2,635.71 003810E VERIZON WIRELESS $1,253.77 Total Electronic Checks $63,592.81 PAYROLL DIRECT DEPOSIT AUGUST 24, 2016 507367 ALTENDORF, JENNIFER L $1,314.63 507368 BARNHART, ERIN A. $1,965.67 507369 BELLAND, EDGAR J $2,522.48 507370 BOECKER, KEVIN D. $2,503.85 507371 CONVERSE, KEITH A $1,907.20 507372 DINGMANN, IVAN W $1,615.50 507373 DOMINO, CHARMANE $1,766.60 507374 ENDE, JOSEPH $1,409.33 507375 FINKE, DUSTIN D. $2,110.21 507376 GALLUP, JODI M $1,667.32 507377 GLEASON, JOHN M. $1,821.58 507378 GREGORY, THOMAS $1,903.23 507379 HALL, DAVID M. $2,082.87 507380 JESSEN, JEREMIAH S $2,102.19 507381 JOHNSON, SCOTT T. $2,226.35 507382 KLAERS, ANNE M $1,116.32 507383 LANE, LINDA $1,506.21 507384 LEUER, GREGORY J. $2,223.19 507385 MCGILL, CHRISTOPHER R $1,435.41 507386 MCKINLEY, JOSHUA D $1,589.75 507387 NELSON, JASON $2,621.05 507388 PETERSON, DEBRA A $1,614.15 507389 REINKING, DEREK M $1,933.89 507390 SCHERER, STEVEN T. $2,259.38 507391 STAPLE, AMANDA $324.51 507392 VIEAU, CECILIA M. $1,122.82 Total Payroll Direct Deposit $46,665.69