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HomeMy Public PortalAbout09.06.2016 Special City Council Meeting PacketMEDINA SPECIAL MEETING AGENDA MEDINA CITY COUNCIL Tuesday, September 6, 2016 6:00 P.M. Medina City Hall 2052 County Road 24 I. Call to Order II. 2017 Budget Open House III. Adjourn Posted 9/2/2016 MEMORANDUM TO: Medina City Council FROM: Scott Johnson, City Administrator DATE OF REPORT: August 31, 2016 DATE OF MEETING: September 6, 2015 SUBJECT: Budget Open House — 6:00 PM 2017 Budget — General Fund Budget and Capital Improvement Plan (CIP) Staff will present information on the proposed general fund budget for 2017. Staff is proposing a 4.4% decrease for total debt service and capital levies. This includes a 3% increase for the general fund levy. However, the increases are off -set by the property value increases in Medina (approximately 6.3% increase for 2017). The proposed 2017 tax rate for Medina is 22.222%, which is a 4.6% decrease from the 2016 tax rate of 23.301%. Information has also been included on the draft 2017 CIP. CITY OF MEDINA GENERAL FUND PRELIMINARY 2017 BUDGET 2014 Budget REVENUES & OTHER FINANCING SOURCES: 2014 Actual 2015 Budget 2015 Actual 2016 Budget 2017 Amount Percentage 2016 Prelim Increase Increase YTD Budget (Decrease) (Decrease) 1 Property Tax Levy 2,807,902 2,735,154 2,892,139 2,842,655 3,043,667 1,589,250 3,134,977 91,310 3.0% 2 Other Taxes 20,000 79,267 30,000 83,935 30,000 31,885 30,000 0 0.0% 3 Licenses and Permits 340,200 658,453 371,800 632,699 371,800 425,193 372,800 1,000 0.3% 4 Intergovernmental 182,202 239,117 207,618 245,648 220,618 107,994 220,618 0 0.0% 5 Charges for Services 113,291 119,859 109,900 133,799 114,964 100,316 112,831 (2,133) -1.9% 6 Fines and Forfeitures 161,000 114,365 163,000 97,441 115,000 58,945 115,000 0 0.0% 7 Special Assessments 1,000 15 1,000 0 1,000 0 1,000 0 0.0% 8 Miscellaneous 137,680 195,193 138,300 158,681 144,881 137,268 149,344 4,463 3.1% 9 Sale of Assets 0 512 300 0 300 0 300 0 0.0% 10 Transfers In 199,900 199,900 205,450 205,450 211,164 171,164 217,048 5,884 2.8% 11 Total Revenues & Other Financing Sources 3,963,175 4,341,835 4,119,507 4,400,308 4,253,394 2,622,015 4,353,918 100,524 2.4% EXPENDITURES & OTHER FINANCING USES: General Government: 12 Mayor & Council 25,143 26,106 25,144 25,178 25,144 16,447 26,293 1,149 4.6% 13 Administration 583,347 566,543 559,890 534,956 586,815 356,226 582,788 (4,027) -0.7% 14 Elections 13,000 14,083 4,700 4,866 16,900 1,324 10,900 (6,000) -35.5% 15 Assessing 78,025 82,201 81,300 85,414 85,500 58,682 87,500 2,000 2.3% 16 Planning & Zoning 169,871 180,655 176,204 183,234 188,407 122,986 194,034 5,627 3.0% 17 Comprehensive Plan 0 0 0 25,629 8,000 35,638 8,000 0 0.0% 18 Data Processing 65,350 65,850 68,350 62,090 71,850 39,807 72,850 1,000 1.4% 19 Police/Public Works Facility 85,822 65,431 100,400 67,276 70,400 39,921 69,415. (985) -1.4% 20 Municipal Building 38,900 40,351 37,600 44,861 43,200 24,631 48,410 5,210 12.1% 21 Unallocated 39,500 49,578 0 2,455 2,300 2,100 2,300 0 0.0% 22 Total General Government 1,098,958 1,090,799 1,053,588 1,035,959 1,098,516 697,763 1,102,490 3,974 0.4% Public Safety: 23 Police 1,500,053 1,481,174 1,562,435 1,506,006 1,585,729 1,046,492 1,618,051 32,322 2.0% 24 Police Records Management 8,000 9,568 8,650 8,144 8,650 8,216 8,850 200 2.3% 25 Fire 332,800 341,031 360,600 371,731 373,550 249,093 389,172 15,622 4.2% 26 Building Inspections 249,785 307,407 274,117 333,263 295,391 218,046 301,780 6,389 2.2% 27 Emergency Management 5,200 4,334 5,200 4,490 5,200 6,553 5,200 0 0.0% 28 Total Public Safety 2,095,838 2,143,513 2,211,002 2,223,635 2,268,520 1,528,401 2,323,052 54,532 2.4% Public Works: 29 Public Works 595,767 635,203 647,313 654,195 681,533 321,912 708,162 26,629 3.9% 30 Sanitation & Recycling 14,180 11,120 14,543 11,607 15,057 8,637 15,640 583 3.9% 31 Total Public Works 609,947 646,322 661,856 665,802 696,590 330,550 723,801 27,211 3.9% Parks & Recreation: 32 Community Building 28,715 41,079 27,847 30,785 34,764 16,632 34,214 (550) -1.6% 33 Parks 127,717 112,055 163,214 152,936 153,004 109,601 168,361 15,357 10.0% 34 Total Parks & Recreation 156,432 153,134 191,061 183,721 187,768 126,233 202,575 14,807 7.9% 35 Transfers Out 2,000 857,000 2,000 3,081 2,000 202,000 2,000 0 0.0% 36 Total Expenditures & Other Financing Uses 3,963,175 4,890,767 4,119,507 4,112,198 4,253,394 2,884,946 4,353,918 100,524 2.4% EXCESS (DEFICIENCY) OF REVENUES AND OTHER FINANCING SOURCES OVER (UNDER) 37 EXPENDITURES AND OTHER FINANCING USES (0) (548,932) 0 288,110 0 (262,931) 0 0 N/A City of Medina 2017 Property Tax Levy Scenario Summary Property Tax Information: 1 Estimated Market Value Change (Taxable) 2 Estimated Tax Capacity Change (Taxable) 3 General Fund Levy 4 % Change 5 Debt Service & Capital Levies 6 % Change Actual Pay 2016 Proposed Pay 2017 N/A 6.3% N/A 6.6% $3,043,667 $3,134,977 N/A 3.0% $704,982 $674,001 N/A -4.4 % 7 Total Levy $3,748,649 $3,808,978 8 % Change N/A 1.6% 9 City Local Tax Capacity Rate 10 % Change Estimated Property Taxes: 11 $700,000 Home With No Market Value Change 12 % Change 13 $700,000 Home With 5.0% Market Value Increase 14 % Change 15 $5,000,000 C/I Property With No Market Value Change 16 % Change 17 $5,000,000 C/I Property With 5.0% Market Value Increase 18 % Change 23.301 % 22.222% N/A -4.6 % $1,893 $1,806 N/A -4.6 % $1,893 $1,910 N/A 0.9 % $22,951 $21,889 N/A -4.6 % $22,951 $23,000 N/A 0.2 % City of Medina Property Tax Levies 2017 Proposed 1 General Fund Levy 2 Debt Service & Capital Levies: 3 Public Works and Police Department Facility: 4 2012A G.O. Capital Improvement Plan (CIP) Bonds - $6.1 million 5 2013A G.O. Refunding Bonds (2007A recharacterized CIP portion) 6 Total Public Works and Police Department Facility 7 Other Debt Service & Capital Levies: 8 2010A G.O. Improvement Bonds - Holy Name Drive and Pioneer Trail 9 2011A G.O. Bonds - Hunter Drive South 10 2011 B Taxable G.O. Improvement Bonds - Hunter Drive North 11 2015A G.O. Improvement Bonds - Tower Drive 12 Capital Equipment Fund Levy 13 Total Other Debt Service & Capital Levies 14 Total Debt Service & Capital Levies 15 Total Levies Proposed Pay Pay 2016 2017 3,043,667 3,134,977 Amount Increase (Decrease) 91,310 Percentage Increase (Decrease) 3.0% 248,325 130,137 246,120 132,069 (2,205) 1,932 -0.9% 1.5% 378,462 378,189 (273) -0.1 29,500 13,000 56,000 93,520 134,500 29,500 13,500 57,000 61,312 134,500 0 500 1,000 (32,208) 0 0.0% 3.8% 1.8% -34.4% 0.0% 326,520 295,812 (30,708) -9.4% 704,982 674,001 (30, 981) -4.4% 3,748,649 3,808,978 60,329 1.6% 3 CITY OF MEDINA PROPERTY TAX SHARE BY TAXING AUTHORITY 2017 PRELIMINARY 4 City of Medina 2017 Proposed Property Tax Scenario Residential Homesteads SCENARIO - GENERAL FUND LEVY PLUS 3.0% 2016 2017 2016-2017 Budget Proposed Change 1 City Tax Rate: 23.301 % 22.222% -4.6% 2 General Fund Levy: $3,043,667 $3,134,977 $91,310 3 Debt Service & Capital Levies: $704,982 $674,001 ($30,981) 4 Total Levy: $3,748,649 $3,808,978 $60,329 5 Change in Total Levy: 1.6 % 6 2016 CITY PROPERTY TAXES Homestead City Local City Market Market Value Tax Tax Capacity Property Value Exclusion Capacity Rate Taxes 2016 2016 2016 Pay 2016 2016 7 $100,000 ($28,200) $718 23.301 % $167 8 $200,000 ($19,200) $1,808 23.301 % $421 9 $300,000 ($10,200) $2,898 23.301 % $675 10 $400,000 ($1,200) $3,988 23.301 % $929 11 $500,000 $0 $5,000 23.301 % $1,165 12 $600,000 $0 $6,250 23.301 % $1,456 13 $750,000 $0 $8,125 23.301 % $1,893 14 $800,000 $0 $8,750 23.301 % $2,039 15 $900,000 $0 $10,000 23.301 % $2,330 16 $1,000,000 $0 $11,250 23.301% $2,621 17 18 19 20 21 22 23 24 25 26 27 28 2017 CITY PROPERTY TAXES (WITH NO MARKET VALUE CHANGE) Market Homestead City Local City Property Percentage Value Market Value Tax Tax Capacity Property Taxes Tax 2017 Exclusion Capacity Rate Taxes Increase Increase NO CHANGE 2017 2017 Pay 2017 2017 (Decrease) (Decrease) $100,000 $200,000 $300,000 $400,000 $500,000 $600,000 $750,000 $800,000 $900,000 $1,000,000 ($28,200) ($19,200) ($10,200) ($1,200) $0 $0 $0 $0 $0 $0 $718 $1,808 $2,898 $3,988 $5,000 $6,250 $8,125 $8,750 $10,000 $11,250 29 2017 CITY PROPERTY TAXES (WITH MARKET VALUE INCREASE) Market Value Homestead City Local City Property Percentage 2017 Market Value Tax Tax Capacity Property Taxes Tax INCREASE OF Exclusion Capacity Rate Taxes Increase Increase 30 5.0% _ 2017 _ 2017 _ Pay 2017 2017 (Decrease) (Decrease) 22.222% 22.222 22.222% 22.222% 22.222% 22.222% 22.222% 22.222% 22.222% 22.222% $160 $402 $644 $886 $1,111 $1,389 $1,806 $1,944 $2,222 $2,500 ($8) -4.6% ($20) -4.6% ($31) -4.6% ($43) -4.6% ($54) -4.6% ($67) -4.6% ($88) -4.6% ($94) -4.6% ($108) -4.6% ($121) -4.6% 31 $105,000 ($27,800) $772 22.222% $172 $4 2.5% 32 $210,000 ($18,300) $1,917 22.222% $426 $5 1.1% 33 $315,000 ($8,900) $3,061 22.222% $680 $5 0.7% 34 $420,000 $0 $4,200 22.222% $933 $4 0.4% 35 $525,000 $0 $5,313 22.222% $1,181 $16 1.3% 36 $630,000 $0 $6,625 22.222% $1,472 $16 1.1% 37 $787,500 $0 $8,594 22.222% $1,910 $17 0.9% 38 $840,000 $0 $9,250 22.222% $2,056 $17 0.8% 39 $945,000 $0 $10,563 22.222% $2,347 $17 0.7% 40 $1,050,000 $0 $11,875 22.222% $2,639 $17 0.7% 5 2017 - 2021 Capital Improvement Plan 1 2 3 4 6 7 8 15 16 21 22 23 24 26 28 29 30 31 36 37 38 39 40 41 44 45 49 50 51 54 55 56 57 58 59 60 61 65 66 70 71 72 73 74 75 76 77 78 79 80 81 82 83 84 88 97 98 99 100 101 102 103 104 105 106 107 108 109 110 111 2017 CIP: DEPARTMENT 2017 2018 2019 2020 2021 Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Roads Potential Revenue Source Tamarack North of Medina to Blackfoot Overlay $ 54,000 $ 43,200 Reserves/Bonds/Assessments Tamarack - Medina to 24 - Overlay $ 49,985 $ 39,988 Reserves/Bonds/Assessments Tamarack City Limits to CSAH 24 Overlay $ 77,675 $ 62,140 Reserves/Bonds/Assessments Clydesdale trail overlay 116 to 600 $ 80,000 $ 40,000 Reserves/Bonds/Assessments Oakview Road - Overlay $ 43,000 $ 21,500 Reserves/Bonds/Assessments Deer Hill Road East - Overlay $ 27,040 $ 13,520 Reserves/Bonds/Assessments Dusty Trail - Overlay $ 3,900 $ 1,950 Reserves/Bonds/Assessments Chestnut Road - Overlay $ 50,000 $ 25,000 Reserves/Bonds/Assessments Hickory Drive - Reconstruct $ 180,427 $ 90,214 Reserves/Bonds/Assessments Willow Drive N of Chippewa overlay blacktop portion $ 59,000 $ 47,000 Reserves/Bonds/Assessments Willow Drive North to 24 - reclaim $ 200,000 $ 160,000 Reserves/Bonds/Assessments Wichita Trail overlay $ 40,000 $ 20,000 Reserves/Bonds/Assessments Tower Drive West of Pinto Overlay $ 30,000 $ 15,000 Reserves/Bonds/Assessments Iroquois Drive Overlay $ 26,000 $ 13,000 Reserves/Bonds/Assessments Maplewood Drive Overlay $ 29,328 $ 14,664 Reserves/Bonds/Assessments Bobolink Road Overlay $ 86,326 $ 43,163 Reserves/Bonds/Assessments Morningside Road Overlay $ 100,654 $ 50,327 Reserves/Bonds/Assessments Elsinore Circle N of Morningside Rd Overlay $ 18,789 $ 9,395 Reserves/Bonds/Assessments Hwy 55 & CR 116 Whistleless Crossing $ 250,000 $ 125,000 Reserves/MSA Hwy 55 & CR 116 Intersection $ 2,773,282 $ 387,913 Roads/Capital/MSA Roads Sub -total $ 3,202,282 $ Public Works 619,913 $ 721,524 $ 420,762 $ 255,600 $ 182,298 $ Tandem Equipment Bonds/Cap Equip Fund 1984 Grader rehab $ 25,000 $ 25,000 Equipment Bonds/Cap Equip Fund Replace 2007 550 $ 60,000 $ 60,000 Equipment Bonds/Cap Equip Fund Self propeled kick off broom $ 40,000 $ 40,000 Equipment Bonds/Cap Equip Fund Lift Grant Skid Steer Upgrade w/ Bucket $ 5,000 $ 5,000 Equipment Bonds/Cap Equip Fund Single Axle Truck $ 220,000 $ 220,000 $ 220,000 $ 220,000 Equipment Bonds/Cap Equip Fund Loader $ 200,000 $ 200.000 $ 200,000 $ 200,000 Equipment Bonds/Cap Equip Fund Miscellaneous Equipment Bonds/Cap Equip Fund Public Works Sub -total $ Police 30,000 $ 30,000 $ 100,000 $ 100,000 $ 200,000 $ 200,000 $ 220,000 $ 220,000 $ PD Squad Cars $ 72,000 $ 72,000 $ 72,000 $ 72,000 $ 108,000 $ 108,000 _ Equipment Bonds/Cap Equip Fund Traffic Squad $ 35,000 $ 35,000 Equipment Bonds/Cap Equip Fund Portable Radios $ 27,000 $ 27,000 $ 60,000 $ 60,000 _ DWI Forfeiture Fund PD Squad Laptops/Software MDC $ 40,000 8- 4.0,000 $ 40,000 $ 40,000 DWI Forfeiture Fund Bicycles $ 2,000 $ 2,000 Equipment Bonds/Cap Equip Fund Digital Speed Signs Equipment Bonds/Cap Equip Fund Lexipold Policy Software $ 10,000 $ 10,000 Fed Drug Forfeiture Fund Tasers $ 9,000 $ 9,000 Equipment Bonds/Cap Equip Fund Side Arms $ 2,000 $ 2,000 $ 7,500 $ 7,500 DWI Forfeiture Fund 223 Rifles (2) Equipment Bonds/Cap Equip Fund Bunkers & Helmets $ 7,500 $ 7,500 Equipment Bonds/Cap Equip Fund PD Server Training Room $ 5,000 $ 5,000 Fed/Equip Miscellaneous - Equip Fund Equipment Bonds/Cap Equip Fund Miscellaneous - DWI Fund $ 4,000 $ 4,000 DWI Forfeiture Fund Police Sub -total $ 101,500 $ Fire HAMEL 101,500 $ 107,000 $ 107,000 $ 208,000 $ 208,000 $ Ongoing PPE Replacement $ 10,000 $ $ 10,000 $ $ 10,000 $ $ 10,000 $ 10,000 Equipment Bonds/Cap Equip Fund Utility 11 Overhaul/retrofit $ 21,667 $ 21,667 $ - Equipment Bonds/Cap Equip Fund Command Vehicle Replacement $ 4,320 $ $ 4,320 $ 4,320 $ 4,320 $ 4,320 Equipment Bonds/Cap Equip Fund Engine 11 Refurbishment $ 20,000 $ 20,000 $ 20,000 Equipment Bonds/Cap Equip Fund Air Lift Bag Replacement funded by grants/other Pumper Tanker $ 38,917 $ 38,917 $ 38,917 $ 38,917 $ 38,917 Equipment Bonds/Cap Equip Fund Portable JAWS Tool funded by grants/other Bldg Improvement Revolving Cap. Impr. Fund Annual Contract $ 73,000 $ 73,000 $ 73,000 $ 73,000 $ 73,000 Equipment Bonds/Cap Equip Fund Hamel Fire Sub -total $ Loretto & Long Lake 74,904 $ 73,000 $ 74,904 $ 73,000 $ 73,237 $ 73,000 $ 73,237 $ 73,000 $ 73,237 $ 73,000 Fire (Loretto) $ 20,000 $ 20,000 $ 21,000 $ 21,000 $ 22,000 $ 22,000I Equipment Bonds/Cap Equip Fund Fire (Long Lake) $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 $ 6,000 I Equipment Bonds/Cap Equip Fund 112 Emergent 113 114 115 Fire Sub -total $ Management 26,000 $ 26,000 $ 27,000 $ 27,000 $ 28,000 $ 28,000 $ Emergency Operation Supplies (EOC) Revolving Cap. Impr. Fund/ County Grant Siren Maintenance $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 Equipment Bonds/Cap Equip Fund Civil Defense Sirens $ 30,000 $ 30,000 $ 30,000 $ 30,000 Revolving Cap. Impr. Fund/ County Grant 116 Civil Defense Sub -total $ 5,000 $ 5,000 $ 5,000 $ 5,000 $ 35,000 $ 1 35,000 $ 5,000 $ 5,000 $ 5,000 $ 5,000 2017 - 2021 Capital Improvement Plan 2017 CIP: DEPARTMENT 117 118 119 Administration/Data Processing 120 121 122 123 City Buildings 124 125 126 5 127 128 131 132 133 134 135 138 143 144 145 148 149 150 156 160 161 162 173 174 175 176 177 180 181 182 186 188 191 193 195 197 200 204 205 206 210 212 213 214 215 216 217 218 219 Vehicle 2017 2018 2019 2020 2021 Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Project Cost City Proposed Portion Potential Revenue Source I Administration Sub -total $ I I I I I Equipment Bonds/Cap Equip Fund City Hall Repairs/Renovation $ 10,000 $ 10,000 $ 15,000 $ 15,000 $ 10,000 $ 10,000 Revolving Cap. Impr. Fund Community Building Repairs $ 15,000 $ 15,000 $ 10,000 $ 10,000 $ 15,000 $ 15,000 Revolving Cap. Impr. Fund PW//Police/City Hall Renovations Recharacterization from Water Bonds 600 Clydesdale - Parking Lot $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 Revolving Cap. Impr. Fund Police Server Equipment Bonds/Cap Equip Fund City Hall Server Equipment Bonds/Cap Equip Fund City Building Sub -total $ Water (high growth expectation) 45,000 $ 45,000 $ 45,000 $ 45,000 $ 45,000 $ 45,000 $ Water Treatment Plant Expansion $ 1,400,000 $ 1,400,000 Future Willow Dr Water Tower Rehab $ 400,000 $ 400,000 Water Capital Improvement Hwy 55 & CR116 Watermain $ 304,556 $ 304,556 Water Capital Imp/Wtr Fund Water Tower (and land acquisition) $ 2,600,000 $ 2,600,000 Future (2020-2023) Water Sub -total $ 704,556 $ Sewer Hwy 55 & CR116 Sewer Lining 704,556 $ 4,000,000 $ 4,000,000 $ I $ 50,000 Sewer Sub -total $ Storm Water Rain Garden Implementation Program I $ 50,000I 50,000 $ 50,000 $ I I $ I ISewer Fund (Maintenance) Storm Water Sub -total $ Parks I I I I SWU; Grants; Env. Fund Trails General Landscaping - all parks $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 $ 7,000 Park Dedication Fund Small Equip/Improvements - all parks $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 $ 20,000 Park Dedication Fund Large Equipment Hamel Legion Park Dugout Covers $ 40,000 $ 20,000 Park Dedication/Grants/Donations Snow Machine Park Dedication/Grants/Donations Holy Name Park Hunter Lions Park Park Dedication Fund Playground Mats Park Dedication Fund Lakeshore Park Stone steps to boat launch Bench by Water $ 1,500 $ 1,500 Rainwater Nature Area Park Dedication Fund Bridge by New Trail $ 75,000 $ 75,000 Park Dedication Fund Bench and Trail - other side bridge $ 30,000 $ 30,000 Maple Park Walnut Park Update Baketball Hoop Medina Morningside Park Land Acquisitions / New Trails $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 $ 250,000 Park Dedication Fund/Grants Tomann Preserve - Park Development $ 20,000 $ 20,000 Park Dedication Fund The Park at Fields of Medina Park Dedication Fund Volleyball Court $ 15,000 $ 15,000 Second Basketball Hoop $ 4,000 $ 4,000 _ Park Land by Medina Golf & CC Park Dedication Fund Park Dedication Fund Parks Sub -total $ 458,500 $ 438,500 $ 281,000 $ 281,000 $ 277,000 $ 277,000 $ 277,000 $ 277,000 $ 277,000 $ 277,000 TOTAL: $ 4,697,742 $ 2,093,469 $ 5,361,428 $ 5,058,762 $ 1,121,837 $ 1,048,298 $ 575,237 $ 575,000 $ 355,237 $ 355,000 2