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Home My Public Portal AboutMinutes-04/10/2013 - CITY OF TIFFIN-Minutes Regular Council Meeting The Tiffin City Council met in regular session on Wednesday,April 10,2013 at the Springmier Library at the CCA Middle School. Mayor Berner called the meeting to order at 6:32 p.m.Roll Call vote:Joann Kahler,Mike Ryan(arrived at:6:54 p.m.),Jim Bartels,Peggy Upton,Royce Phillips.Also present:Public Works Director Mehmen,Engineer Frederick,Attorney Michael, Administrator Jackson. Motion Bartels,seconded Kahler to approve the agenda.Carried unanimously. Tiffin Fire Association spoke to Council regarding their budget. ECICOG-Comprehensive Plan explanation. TiffinFest Update. Johnson Co Deputy gave a report. Mayor Berner opened the public hearing for updating Ordinance 136.03 for Sidewalk Snow Removal at 6:50 p.m.Motion Bartels to open,seconded Upton.All ayes.Motion carried.No written comments or responses received.Mayor Berner closed the public hearing at 6:51 p.m.Motion Bartels to close,seconded Upton.All ayes.Motion carried. Mike Ryan arrived:6:54 p.m. Motion Upton to adjourn review and approval of the minutes until the 04/24/13 meeting,seconded Bartels.All ayes. Motion passed. Motion Kahler,seconded Bartels to approve financial reports and payables for the month of March 2013.Ayes=Kahler,Ryan, Bartels,Upton.Nays=Phillips.Motion Carried. ALL FLAGS POLYESTER OUTDOOR FLAGS $188.05 AW WELT AMBRISCO INSURANCE RENEWAL $54,613.00 BANYAN DATA SYSTEMS WINUB METER DEVICE SUPPORT $795.00 CARGILL INC SALT FOR WATER PLANT $3,556.74 CITY OF TIFFIN 210 GRANT ST WATER BILL $36.76 CITY TRACTOR JOHN DEERE 425 OIL CHANGE $15.28 CLEAR CREEK AMANA SCHOOLS QUARTERLY LIBRARY PAYMENTS $4,061.00 GAZETTE COMMUNICATIONS PRINTING PUBLICATIONS $307.02 HART FREDERICK CONSULTANTS ENGINEERING FEES $28,811.65 HAWKEYE LAND COMPANY RAILROAD ACCESS EASEMENT $30,000.00 HD SUPPLY WATERWORKS LTD WATER METERS AND COMPONENTS $2,304.04 HR GREEN WATER STORAGE&PRESSURE UPGRADE $25,915.00 IOWA PRISON INDUSTRIES NO PASSING AND STOP SIGN $122.70 JACKSON,MICHON MILEAGE REIMBURSEMENT $87.58 JOHNSON COUNTY RECORDER MARCH RECORDING FEES $41.00 JOHNSON COUNTY REFUSE MONTHLY RECYCLING CONTRACT $3,703.50 JOHNSON COUNTY SHERIFF APRIL MONTHLY CONTRACT $4,398.34 KANSAS STATE BANK 2009 DUMP TRUCK PMNT $11,603.95 LINN COUNTY REC ELECTRIC SERVICES $188.34 LYNCH,MICHAEL&RAIBER LEGAL FEES $4,621.50 MATHESON-LINWELD MONTHLY WELDING RENTALS $66.66 MATT PARROT&SONS PRINTING ENVELOPES $509.16 MENARDS (2)3/4"BRASS CHECK VALVES $25.98 MID-AMERICAN ENERGY NATURAL GAS UTLITY $844.25 MORGANS SERVICE ANTIFREEZE $12.50 PACE SUPPLY SUPPLES FOR BALL DIAMONDS $547.60 PITNEY BOWES POSTAGE METER SUPPLIES $666.72 RICKLEFS EXCAVATING INDUSTRIAL PARK WATERMAIN EXT $9,224.50 SHAULL,AMY MILEAGE REIMBURSEMENT $8.14 SHAY,BRIAN BUILDING PERMITS,OC,TIME $2,175.00 - a SOUTH SLOPE COOPERATIVE MONTHLY CHARGES $383.58 STATE HYGIENIC LAB WATER AND WASTEWATER TESTING $184.00 TIFFIN FIRE ASSOCIATION MONTHLY FIRE PROTECTION $8,083.34 US CELLULAR MARCH CONTRACT $212.28 VISA SUPPLIES,CONFERENCE AND MISC. $698.29 WENDLING QUARRIES,INC. BALL DIAMOND LIME $598.24 TOTAL: $199,610.69 Ordinance 2013-325 Amending the Municipal Code,Chapter 56,Dog and Cat Licenses to change the dates under Section 56.01, 56.01 and 56.04-3rd reading.Motion Ryan to approve,seconded Upton.Ayes=Phillips,Upton,Bartels,Ryan,Kahler.Ordinance passed. Ordinance 2013-326 Amending the Municipal Code of Tiffin,Iowa,Sections 92.03 and 92.04 of Chapter 92 to include a Late Payment Fee and a Non-Sufficient Funds Charge-3rd reading.Motion Kahler to approve,seconded Ryan.Ayes=Upton,Bartels, Ryan,Kahler.Nays=Phillips.Ordinance passed. Ordinance 2013-327 Amending the Zoning Map for Walker Tracts-2nd Reading.Motion Bartels to approve,seconded Kahler. Ayes=Phillips,Upton,Bartels,Ryan,Kahler.Reading passed. Resolution 2013-055 Setting a date for public hearing for selling 20'of City owned property at Deerview&Jackson.Motion Bartels to approve,seconded Upton.Ayes=Phillips,Upton,Bartels,Ryan,Kahler.Resolution passed. Resolution 2013-056 Authorizing Administrator/Clerk to hire Appraiser for City owned property at Deerview&Jackson.Motion Upton to amend to have the cost of the appraisal split 50/50 between the seller and the buyer,seconded Bartels.All ayes on the motion to the amendment.Motion to approve the Resolution as amended Bartels,seconded Ryan.Ayes=Phillips,Upton, Bartels,Ryan.Nays=Kahler.Resolution passed. Resolution 2013-040 Accepting the Preliminary Plat of Willow Ridge:Motion Ryan to adjourn until 04/24/13,seconded Kahler. All ayes. Resolution 2013-053 Accepting of Subdividor's Agreement for Willow Ridge:Motion Ryan to adjourn until 04/24/13,seconded Upton.All ayes. Discussion and possible action regarding Council and Committee Pay Rates-No changes to currents rates.Motion Ryan to pay the Zoning Board of Adjustment a compensation of$20 per meeting,seconded Upton.All ayes. Investment Policy discussion and possible action:Motion Ryan to amend the investment policy to have City funds deposited where the City can make the most interest,seconded Kahler.Ayes=Ryan,Kahler.Nays=Bartels,Upton,Phillips.Motion Ryan to find another bank to invest funds into that bares the highest interest,seconded Kahler.Ayes=Ryan,Kahler.Nays=Bartels, Upton,Phillips.Motion failed.Motion Ryan to move the liquid funds from the Credit Union and split the total deposit between Solon State Bank and Hills Bank,seconded Kahler.Ayes=Ryan,Kahler.Nays=Bartels,Upton,Phillips.Motion failed. Resolution 2013-062 Authorizing Administrator/Clerk to sign contract for architect completion of Concession Stand:Motion Ryan to approve,seconded Bartels.Ayes=Upton,Bartels,Ryan,Kahler.Nays=Phillips.Resolution passed. Resolution 2013-063 Authorizing Administrator/Clerk to sign contract for architect completion of City Hall:Motion Kahler to approve,seconded Ryan.Ayes=Kahler,Ryan,Bartels,Upton.Nays=Phillips.Motion passed. Resolution 2013-065 Final Acceptance of the 2012 Jasper Avenue Paving Project:Motion Ryan to approve,seconded Kahler. Ayes=Phillips,Upton,Bartels,Ryan,Kahler.Resolution passed. Discussion regarding hunting within City limits:Attorney Michael clarified that hunting allowed on R1A and R1E properties. Ordinance 2013-328 Amending the Municipal Code,Chapter 136,Sidewalk Regulations,to change the amount of time property owners have to remove snow,ice and accumulations from sidewalks under 136.03-1st reading:Motion Ryan to approve, seconded Bartels.Ayes=Phillips,Upton,Bartels,Ryan.Nays=Kahler.Reading passed. Discussion regarding Jasper Avenue land purchase/terms. Resolution 2013-66 Setting a Public Hearing on Prairie Trail West.Motion Ryan to have the public hearing on 04/24/13, seconded Upton.All ayes.Motion passed. Motion Upton to have the yard sale on May 4,2013 and the clean up on May 11,2013,seconded Ryan.All ayes.Motion passed. Resolution 2013-057 Authorizing City Administrator/Clerk to Sign Disclosure Documents for Northland Securities from bond proceeds:Motion Upton to approve,seconded Ryan.Ayes=Phillips,Upton,Bartels,Ryan,Kahler.Resolution passed. Employee pay rates for FY 2014:Motion Phillips 2%COLA&2%performance,second Ryan.Aye=Phillips,Ryan.Nays=Upton, Bartels,Kahler.Motion failed.Motion Kahler for 3%increase on July 1st,seconded Bartels.Aye=Kahler,Bartels,Upton,Phillips. Nays=Ryan.Motion passed.Motion Ryan with satisfactory performance administrator's salary be brought up to a level to match the highest paid employee over the next four(4)years in 25%increments in addition to the flat rate increase,seconded Bartels. Ayes=Kahler,Ryan,Bartels,Upton.Nays=Phillips.Motion passed. Resolution 2013-064 Authorizing the Deputy Clerk Position to Full-Time Status as of July 8,2013:Motion Ryan to approve, seconded Kahler.Ayes=Bartels,Ryan,Kahler. Nays=Upton,Phillips.Resolution passed. I Motion Phillips to hire ECICOG for the City's Comprehensive Plan in the amount of$10,758,seconded Ryan.All ayes.Motion passed. Motion Kahler to donate$150,seconded Upton.All ayes.Motion passed. Resolution 2013-058 Authorizing Administrator/Clerk to apply for grant funding with MPO: Motion Ryan to approve,seconded Kahler.Ayes=Phillips,Upton,Bartels,Ryan,Kahler.Resolution passed. Resolution 2013-059 Setting the Date for the Public Hearing and Letting of the 2013 CIP Projects:Motion Ryan to approve, seconded Bartels.Ayes=Upton,Bartels,Ryan,Kahler.Nays=Phillips.Resolution passed. Resolution 2013-060 Authorizing Administrator/Clerk to sign Petting Zoo contract for TiffinFest: Motion Ryan to amend to change the contract to City of Tiffin,seconded Upton.All ayes.Motion passed.Motion to approve Resolution as amended Ryan, seconded Upton.Ayes=Phillips,Upton,Bartels,Ryan Kahler.Resolution passed. Resolution 2013-061 Authorizing Administrator/Clerk to sign Fireworks contract for TiffinFest: Motion Upton to amend to change the contract to City of Tiffin,seconded Ryan.All ayes.Motion passed.Motion to approve as amended,seconded Ryan. Ayes=Phillips,Upton,Bartels,Ryan,Kahler.Resolution passed. Per Code of Iowa Section 21.5(c)Litigation and 21.5(j)Purchase of Real Estate.Motion Ryan to enter into closed session at 10:30 p.m.,seconded Bartels.Ayes=Kahler,Ryan,Bartels,Upton,Phillips.Motion carried. Motion Ryan to enter into public session at 10:47 p.m.,seconded Upton.Ayes=Kahler,Ryan,Bartels,Upton,Phillips.Motion carried. Motion Ryan to authorize Mayor&Council Member to meet with the Allen family to discuss issues to put a sidewalk in front of their property,seconded Bartels.Ayes=Phillips,Upton,Bartels,Ryan,Kahler.Motion passed. Motion Upton to adjourn at 10:49 p.m.,seconded Ryan.All ayes.Motion carried. gil" Ale" l / 1 Michon Ja so/Administrator/Clerk Steven L. Berner, Mayor April 10,2013