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Home My Public Portal AboutPlanning Board -- 2015-06-10 Minutes Brewster Planning Board \``\`\\\\\\11111444111111 I I I I!lJJlq/// -�OQ�rto�'e4o$R B9`y� ii 2198 Main Street Brewster, Massachusetts o2631 (508) 896-3701 ext. 1233 s = _— }`'�_ FAX(5o8)896-8o89 TOWN OF BREWSTER PLANNING BOARD Regular MEETING MINUTES Wednesday, June 10, 2015 at 6:30 pm Brewster Town Office Building Chairman Richard Judd convened the Planning Board meeting at 6:30 pm in the Brewster Town Office Building with members: Scott Collum,William Hoag, Elizabeth Taylor, and Kari Hoffman present. Absent: Nick deRuyter Other attendees: Sue Leven; Andrew Singer, Esq.; David S. Reid, Esq. The Chair read the Recording or Taping Notification: "As required by the Open Meeting Law we are informing you that the Town will be audio and video taping this public meeting. In addition, if anyone else intends to audio or video tape this meeting he or she is required to inform the chair." 6:30 pm Board Discussion Special Event Venue licensing process BOARD DISCUSSION Taylor-Selectmen are issuing special event licenses and some of it is getting into possibly a zoning change. Initial thought was that this process would be tested for a year then the process would be reviewed. Selectmen are issuing licenses that may be zoning issues. Judd -Any examples of feedback Collum - Questions ease of getting a special event license Taylor- issues with Board of Health, may be Planning Board issues and zoning issues. There may be need to change use table. Not sure process should stay where it's at. Process was supposed to be trial run. Leven - What defines a "Special Event?" Are people taking advantage of the concept of special event license when an event happens regularly? Taylor- Frequency of special event vs. regularly held events. Need to look at function of application for license. Collum -- The licensing was meant to help B&B's and to hold weddings and special events. Need to look at end of summer unless something major happens. Hoffmann - Define criteria of what constitutes a special event. Taylor- Reads description to allow infrequent events. Hoffmann -When does an event overstep the zoning rules? Page 1 of 3 PB Minutes 6-10-15 Ana Brady,Senior Dept.Assistant Hoag- No negative feedback to date, Was meant for B&B or weddings. Not meant to be 3 or 4 times per week. Judd - Board of Health issues regarding frequency, food being served and storage. Need feedback from Health Director. Leven- Reads Article 2, Zoning regarding Special Events. Permitted in all zoning districts, Judd - Specific use allowed in zoning areas. Board of Health has standards. Single use or special event, When does it go from residential kitchen to commercial kitchen? Leven - Use is not permitted. Zoning passed allowing some uses as special events. Judd - Need to visit issues at Town meeting. Leven - Second season is in effect. Will schedule meeting with Director of Board of Health. Judd - Bring Selectmen liaison into meeting also. Hoag- Gave Board of Selectmen authority to do this. Are they getting involved with Health Dept.? Hoag- Bring in liaison to meeting with Health Dept. Hoffmann- Requests copy of application Send Board all documentation regarding Special Event licensing. Board reviews minutes of May 13, 2015. MOTION by Scott Collum to accept minutes of May 13, 2015 as drafted. Second by Elizabeth Taylor VOTE: 4 - 1 abstention (Hoffmann) Topics the Chair did not reasonably anticipate: Jason Klump - submitted resignation from the Planning Board to the Town Cleric. Judd - Requests input from Board on filling the empty seat, Hoag-Would like a full Board to be able to do its duties. Taylor- Wants to wait for election or wait until later in the year to appoint Collum - Thinks Brewster citizens should vote on the next member, Hoffmann - Who appoints Planning Board member in this case? Selectmen? Judd -Joint venture between Selectmen and Planning Board to appoint someone. HOAG - Questions Klump's term expiration date. Judd - Klump's term is up in May 2016. Long process to appoint a new member. Prefer to wait until election. Will put on next meeting agenda. Will wait until Nick DeRuyter is present to vote on process of replacing Board Member Judd - Status as to NSTAR rep relative to tree pruning. Leven -Will contact NSTAR rep Welcome Ana Brady to Planning Department 7:00 pm Public Hearing Continued Public Hearing_ • Site Plan Review Special Permit: #2015-01 -Applicant: Gloriae Dei Artes Foundation, Inc. Owner: William S, Kanaga and Christopher W. Kanaga,Trustees, Representative: Andrew L. Singer, Esq., for property located at 36 Southern Eagle Cartway,Assessors' Map 138, Lot 43 (formerly Map 30, Lot 18) in the RM and VB Zoning Districts. Page 2 of 3 PB Minutes 6-10-15 Ana Brady,Senior Dept.Assistant Judd --Advised Mr. Singer there was not a quorum to vote on issue Singer- Requests continuation Leven--Will put on next agenda MOTION by Scott Collum to allow continuance. Second by Elizabeth Taylor. VOTE: 4 - 1 abstention (Hoffmann) Topics the Chair did not reasonably anticipate PLANNING BOARD FUNCTION Hoffmann - Requesting task definition for Board. Leven - Has prepared tasks for different application types Hoffmann --Wants to clarify what the Board's purpose is to prevent citizens from asking questions that the Board has no control over. Judd -- Explain focus of Board to public regarding specific applications. Leven -Add summary of Board purpose under the legal description. Judd - Educate public as to the function of Planning Board STRATEGIC PLAN Leven-- Selectmen are planning to put together a strategic plan. Group will include member of Planning Board. Vision for the Town more than achievement of the comprehensive plan. Get citizens involved, flush out visioning process. MOTION by Elizabeth Taylor to adjourn. Second by Kari Hoffmann. VOTE: 5 -0-0 Respectfully su itted, Nick deRuyter, Planning Board Clerk Page 3 of 3 PB Minutes 8.10.15 Ana Brady,Senior Dept.Assistant