HomeMy Public PortalAboutPlanning Board -- 2015-07-22 Minutes Brewster Planning Board
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Approved 8/26/2015 TOWN OF BREWSTER PLANNING BOARD
Vote 5-0-0 Regular MEETING MINUTES
Wednesday July 22, 2015 at 6:30 pm
Brewster Town Office Building
Chairman Richard Judd convened the Planning Board meeting at 6:30 pm in the Brewster Town
Office Building with members: Scott Collum, Elizabeth Taylor, Nick deRuyter and Kari Hoffmann
present.
Absent: William Hoag
The Chair read the Recording or Taping Notification:
"As required by the Open Meeting Law we are informing you that the Town will be audio and video
taping this public meeting. In addition,if anyone else intends to audio or video tape this meeting he
or she is required to inform the chair."
6:30 pm Planning Board Discussion
Stormwater By-law and Regulations- Discussion of current draft of the proposed
Stormwater
Board Discussion:
Judd - Inquires if the Board has any questions.
Leven- Need to discuss timing issues.
Judd -Advises the Board of Town Meeting.
Leven - Explains a petition filed by citizens expedites a town meeting in early September
therefore not giving the Board enough time to work on the bylaw and regulations, along with
informing the public. Suggests that the bylaw and regulations be pushed to the Spring Town
Meeting.
Judd -Asks for Board discussion.
Hoffmann - Good idea to delay the article until spring. Need to have joint meeting with Cons
Comm. Wants to create a calendar with target dates.
Collum -Agrees that is a great idea to push to Spring Town Meeting.
Taylor-Agrees to push until Spring to be able to put regulations in final form.
deRuyter-Agrees.
Leven - Summarizes her discussion with Jim Gallagher of Cons Comm regarding their jurisdiction.
Judd - Requests Victor Staley, Building Commissioner, also be at meeting with Cons Comm.
Leven -Inquires if the work session scheduled for July 29, 2015 is still on the calendar.
Judd - Inquires if Board can be available on that date for a work session.
Leven - Meeting will go forward on July 29, 2015 at 6:30 p.m.
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Ana Brady,Senior Dept.Assistant
Discussion of Proposed State Zoning Reform Bill
Board Discussion:
Collum - Requests Sue Leven give a summary of the State Zoning Reform Bill,
Leven -Summarizes the Zoning Reform Bill, Chapters 40A, 40X and 41 applicable to all
communities.
Collum- Questions the Board as to their support, non-support, support with comments, non-
support with comments.
Taylor- Requests clarification of the opt-in provisions and timelines. Agrees to support the bill.
Collum - Consider comments and discussion between the Board members and if there are no
conflicts,agree to do a support letter with comments.
Hoffmann-Agrees to letter with comments.
deRuyter-Would like time to review the bill further.
Leven -- Letter should be submitted to Zoning Reform Group by mid-September.
Collum- Discussion and comments at the Planning Board meeting on August 12, 2015, in order to
have letter to Zoning Reform Group by September.
7:00 pm Public Hearing
• Site Plan Review Special Permit: #2015-14-Applicant: Jane M. Remy Living Trust
Owner; Jane M. Remy Living Trust; Representative: John O'Reilly for the property located
at 2452 Main St, and 0 Sachemus Trail,Assessors' Map 78, Lots14& 15 (formerly Map 15,
Lots 14 &15) in the VB Zoning District. The applicant is proposing a 50 space parking lot.
The existing paved parking area is to be expanded with 30 spaces and a new entrance off of
Sachemus Trail. Landscaping is proposed. Waivers are being sought for space size.
John O'Reilly gave an overview of the project.
Board Discussion
Judd- Calls for Board discussion.
Taylor- Inquires what kind of lights will be installed, handicap parking places and landscaping
plan.
O'Rilley- Explains proposed parking and landscaping.
Collura -- Expresses concern with T parking and need for 10' parking spaces for larger vehicles.
Hoffmann -- Questions size of parking lot to consider future building on site.
Judd -- Concerned with public backing up into street.
Leven - Possibly add pervious paving for 3 parking spaces on street. Consider permission from
owner of road where spaces are going to be located.
Judd - Department review comments read.
Leven -Amend plan to show entrance to Cape View development.
Judd -- Asks for public comment or abutter comments.
Hoffmann - Concerned about landscaping at corner for line of sight.
O'Reilly- Explains parallel parking on Sachemus.
Judd- Restates that Applicant needs permission from road owner. Also concerned about backing
out of spaces onto Sachemus.
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Ana Brady,Senior Dept.Assistant
Taylor- Requests explanation of location of catch basins.
deRuyter- Questions speed limit on Sachemus.
Judd - Where will snow removal be on the property?
Leven - Inquires if there are wheel stops at end of parking spaces
O'Reilly- Requests continuance until August 12.
Judd - Motion for continuance.
MOTION by Scott Collum to continue hearing to August 12, 2015. Second by Nick deRuyter.
VOTE: 5-0-0
• Site Plan Review Snecial Permit: #2015-15 -Applicant; Maplewood Senior Living
Owner: Brewster ALF Property, LLC; Representative: Jocelyn Isabelle, for property
located at 820 Harwich Road,Assessors' Map 63, Lot 2 (formerly Map 40, Lot 9-1) in the
RM Zoning District. The applicant is proposing installation of marketing advertising
banners on an existing temporary marketing office trailer at 820 Harwich Road.
Jocelyn Isabelle and Christopher Cocotas present. Christopher Cocotas gives overview of plan.
Judd --Asks for Board discussion.
Hoffmann - Questions when signs were installed.
Isabelle - States that sign went up four weeks prior and that the Building Commissioner gave
permission to install the banners once the special permit application was submitted to the
Planning Board.
Leven - Explains that even if there were a violation they would have had 30 days to submit the
application.
Hoffmann- Inquires if the signs are temporary.
Collum - Questions the fact that it is on a trailer.
Cocotas - Describes trailer as a "marketing trailer" and not a "construction trailer."
Collum- Has no problem with it as it is a construction site but inquires as to date of removal.
Taylor-Asks if it will be done by December.
Cocotas - As soon as Certificate of Occupancy is received, the banners will be removed.
deRuyter-- Has no problem with it.
Hoffmann- Reads definition of temporary signs and dimensions of the signs; questions size.
Leven -Allowable by Special Permit.
Judd -Are there any Department review comments.
Collum-- Reads review.
Judd - Asks for public comments.
MOTION by Scott Collum to close public comment. Second by Nick deRuyter. VOTE: 5-0-0
Additional Comments:
Collum-Asks Cocotas what date Banners will be down,
Leven - Suggests a date certain after C of 0 is issued.
Judd - Condition of Permit- 7 days after C of 0 issued.
Cocotas- Should have marketing team in main building by December.
Collum - Condition that one week after the C of 0 issued the Special Permit will be granted.
Taylor--Wants trailer removed.
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Ana Brady,Senior Dept.Assistant
MOTION by Scott Callum to grant Special Permit. Second by Kari Hoffmann .
Board further discusses timeline and determines that the condition to the Special Permit is that
the banners will come down seven (7) days after the main sign is installed.
Amendment to the main Motion voted by all members. VOTE: 5-0-0
VOTE on the amended motion: 5-0-0
Continued Public Hearing
r Site Pian Review Special Permit: #2015-01 -Applicant: Gloriae Dei Artes Foundation,
Inc, Owner: William S. Kanaga and Christopher W. Kanaga, Trustees, Representative:
Andrew L. Singer, Esq., for property located at 36 Southern Eagle Cartway, Assessors' Map
138, Lot 43 (formerly Map 30, Lot 18) in the RM and VB Zoning Districts.
Present:Andrew Singer, Esq.,Tim Brady, Chris Kananga, Peter Hague
Singer discusses the fact that there are not enough members to vote on the Special Permit.
However, there are enough members to vote on a discretionary referral to the Cape Cod
Commission because it is a majority vote of the Board and there is a majority present. Asks the
Board to make a determination if a discretionary referral to the Cape Cod Commission is
necessary.
Judd-- Asks Singer if he is asking the Board to vote on whether this application should have a
discretionary referral to the Cape Cod Commission.
Taylor- Does not see an issue that would be accepted by the Cape Cod Commission.
Collum- No need to send to Cape Cod Commission.
Judd-- Sees no reason to have a discretionary referral.
Singer- Continues to describe the overall concept of the plan and screening.
Hoffman -- Has concerns about screening and the winter buffers.
Leven - Reminds Board that the application is about the new building.
deRuyter- Doesn't see anything new that hasn't been discussed before.
Judd - Refers to Town Counsel's letter.
deRuyter- Only concern is prior permitting and if that is a holdup.
Taylor- Only concern is the number of buildings on the lot. Sound has already been addressed.
Singer-Advises that applicant has given the Board all of the specs regarding the sound
attenuation for the building.
Judd - Discusses handicap parking.
Brady- Has not revised the plan yet to show the relocated handicap parking spaces.
Judd - Asks Brady to explain the well setbacks for multiple buildings.
Brady- 100 feet from the leaching system for multiple buildings.
Judd - Proposed screening and landscaping design.
Brady-- Reviews plan previously approved by Cons Comm. Will be filing a new Notice of Intent
with Cons Comm.
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Judd - Sound attenuation is biggest concern along with scheduling for practice and number of
vehicles traveling on the property. Wants Board to be fully aware of all issues.
Judd - Opens to public comment.
David Reid,attorney for abutter recants his notes and comments of the last meeting regarding
further clarification from the Cape Cod Commission.
Leven - Clarifies correspondence from John Idman of Cape Cod Commission regarding
discretionary referral.
Judd - Advises Reid that the majority of the Board agrees to keep the issue in-house.
Judd - Opens discussion up to the public.
Katie Tingley- member of Percussion group voiced her support.
Judd - addresses the youth choir members in the audience on the procedures of the Planning
Board.
Singer--Addresses the comments from David Reid of noncompliance and violations.
Judd - Enters three letters of support into the record.
Reid - Requests Board to read email from Jason Klump. E-mail is read into the record.
Leven -Advises Board that they may require a special meeting to continue this matter.
Judd -Asks Board and attorneys for available dates to continue this matter.
Judd -All agreed to start the continued hearing on August 12, 2015 at 7:30 p.m.
Hoffmann - Requests explanation of landscaping.
Brady- Goes through the landscaping materials to be used on property.
MOTION by Nick deRuyter to continue hearing to August 12, 2015,and start no earlier than 7:30
p.m. Second by Elizabeth Taylor. Abstain - Kari Hoffmann. VOTE: 4-0-1
Approval of Minutes
Motion by Elizabeth Taylor to approve Minutes of July 8, 2015. Second by Nick deRuyter.
VOTE 5-0-0
Topics the Chair Did Not Reasonably Anticipate
Leven- Discusses the Breakwater Beach Petition.
Leven - Goes through bylaw housekeeping items for Warrant.
MOTION by Elizabeth Taylor to add articles to Warrant and refer to Board of Selectmen. Second
by Scott Collum. VOTE: 5-0-0
Hoffmann- Brewster Local Comprehensive Plan. Where are we in this process? Money set aside
for consultant. Who will spearhead?
Leven - Coastal work first. Requires Brewster beach access study if petitioned article passes.
Hoffmann - How do we invite public to work on this? Put on agenda for discussion.
Judd --August 26, 2016 agenda.
Hoffmann - Funds for consultant.
Leven - $5000 for long range planning.
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Judd -- Inquires if there are any Applicants for open position on Planning Board.
Leven-Advises that only one applicant that thought it was a paid position.
NEXT MEETING: August 12, 2015
MOTION by Scott Collum to adjourn, Second by Kari Hoffmann,
VOTE 5-0-0
Meeting adjourned 10:19 pm.
Respectfully subini ted,
Nick deRuyter, Planning Board Cleric
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Ana Brady,Senior Dept.Assistant