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Home My Public Portal AboutPlanning Board -- 2015-08-26 Minutes Brewster Planning Board 2198 Main Street Brewster, Massachusetts 02631 3 D (5o8) 896-3701 ext. 1233 s.y FAX(5o8)896-8o89 Approved: 9/23/15 TOWN OF BREWSTER PLANNING BOARD Vote: 6-0-0 REGULAR MEETING MINUTES Wednesday,August 26, 2015 at 6:30 pm Brewster Town Office Building Chairman Richard Judd convened the Planning Board meeting at 6:30 pm in the Brewster Town Office Building with members: William Hoag, Elizabeth Taylor, Scott Collum, Nick deRuyter and Kari Hoffmann present. The Chair read the Recording or Taping Notification: "As required by the Open Meeting Law we are informing you that the Town will be audio and video taping this public meeting. In addition,if anyone else intends to audio or video tape this meeting he or she is required to inform the chair." 6:30 pm Planning Board Discussion • #2015-17 Approval Not Required: Jack and Linda Darbyshire (represented by John O'Reilly), 164 Cranview Road, Map 20, Lot 15 (formerly Map 51, Lot 15) seeks an endorsement to create two lots from an existing lot. John O'Reilly gives synopsis of application. ZBA approved in July. Parcel A is going to the Brewster Conservation Trust. Judd- Requests comments from Board. No Comments. Motion by Kari Hoffmann to endorse ANR. Second by Scott Collum. VOTE 6-0-0. • Site Plan Review/Special Permit/Change of Use: #2015-16 -Applicant: Manuel Ainzuain: For the property located at 2628 Main St.,Assessor's Map 89, Lot 14 (formerly Map 15, Lots 113- 2) in the VB and RM Zoning District. The applicant is proposing to operate a small batch coffee roaster and Limited Service Restaurant to serve coffee and other consumables on site. Motion by Nick deRuyter to continue Special Permit Application to September 9, 2015. Second by Elizabeth Taylor. VOTE 6-0-0. Kari Hoffmann - Leaves meeting for this Deliberation Page 1 of 5 PB Regular Meeting Minutes 812612015 Ana Brady,Senior Dept.Assistant • Continued Deliberation: Site Plan Review Special Permit: #2015-01 -Applicant: Gloriae Dei Artes Foundation, Inc. Owner: William S. Kanaga and Christopher W. Kanaga, Trustees, Representative: Andrew L. Singer, Esq., for property located at 36 Southern Eagle Cartway, Assessor's Map 138, Lot 43 (formerly Map 30, Lot 18) in the RM and VB Zoning Districts. Board Discussion Judd - Requests Sue review changes to draft decision. Leven- Reviews draft decision and all emails from Board,Attorney Singer and Attorney Reid. Reviews various items submitted to the Board from Applicant. Changes to the draft Decision are: Rehearsal times to be as follows: Fridays no later than 9:30pm in October, November and December, and Saturdays from 8:00am to 7:00pm in October, November, December, January, February, March and April. The building of sets within the proposed building can take place no later than 9:30pm. This approval is contingent on approval by the Conservation Commission. Except for emergencies, no noise is to occur before 8:00 a.m. from the agricultural portion of the property. The barbed wire is to be removed from the top of the chain link fence. There will be a one-year review from the date of occupancy to review any noise issues. All doors,windows, skylights, and truck bay doors are to remain closed during rehearsals. The proposed building shall not be used by non-educational organizations or for non-educational programs. The proposed building shall be restricted in perpetuity to a use qualifying for exemption under Massachusetts General Laws Chapter 40A§3. The Planning Board will not support further commercial growth on this property, specifically in the form of additions to existing buildings or construction of new buildings. The applicant may be required to provide a sound consultant if there is a verified noise complaint by the Brewster Police. Leven-There needs to be a vote to withdraw the original 179-25B and the community facility height exemption. Callum - Inquires as to the wording in the original application pertaining to the square footage of the building. Leven -Application was revised. Motion by Nick deRuyter to withdraw the original 179-25B and community facility. Second by William Hoag. VOTE 5-0-0 Page 2 of 5 P8 Regular Meeting Minutes 8!2612015 Ana Brady,Senior Dept.Assistant Leven-Application for community facility does not apply and needs to be withdrawn. deRuyter- It was included in motion. Leven - If the Board is satisfied with the Decision corrections then there is not anything else to do. Judd - Conservation Commission needs to approve. Leven - If Conservation Commission does not approve what the Planning Board approves, they will not be able to get a building permit. Judd -Any further discussion? Calls for a motion. Motion by Nick deRuyter to approve Special Permit for 2015-01. Second by William Hoag. VOTE 3-2-0. Motion does not carry. 7:18 p.m. Public Hearing: Kari Hoffmann - returns to meeting Nick deRuyter-- leaves meeting Public Hearing: Zoning By-law Amendments for Special Town Meeting Proposed Annual Town Meeting Articles: The Public Hearing will be held for consideration of the following Zoning By-law amendment to be submitted as 6 Articles on the Town of Brewster's Special Town Meeting Warrant. Leven -This will be postponed until the Spring Town Meeting. Posting was late. Motion by William Hoag to close public hearing, Second by Elizabeth Taylor. VOTE 5-0-0 Board approved Minutes from 7/22/15 Motion by Scott Collum to approve Minutes of 7/22/15 meeting. Second by Elizabeth Taylor. VOTE 4-0-1 William Hoag abstained. Board approved Minutes from 7/29/15 Stormwater Bylaw and Regulations Work Session Motion by William Hoag to approve Minutes of 7/29/15 Stormwater Bylaw and Regulations Work Session as corrected. Second by Elizabeth Taylor. VOTE 5-0-0. Zoning Reform Bill Board discusses supporting the Zoning Reform Bill. Continue to September 9, 2015. Stormwater Bylaw and Regulations Board discusses having another work session. Continue to September 9, 2015. Planning Board Vacancy Board discusses having a meeting with Selectmen regarding vacancy. Leven- Must be a full time resident. Time has expired for applications. Selectmen will schedule a time when interviews will take place. Page 3 of 5 PB Regular Meeting Minutes 812612015 Ana Brady,Senior Dept.Assistant Comprehensive flan Board Discussion Leven- Commission wants the towns to address certain items in the regional policy plans. Look at older census and see what growth and trends are today. Hoffmann - Is the Selectmen's strategic plan the guide for the Comprehensive Plan? Wants public to be involved in the project from the beginning. Wants public meetings. Leven - Explains the objective of a SWOT Analysis, Hoffmann - Is there money for a facilitator? Leven - There are several resources available to hire a consultant. Taylor- There should be more Planning Board members on committee since planning has a big part in process, Leven- Committee should have a variety of members. Citizens should have their hands in it. People behind the table only guide the process. The public should participate at public meetings. If there is an interest in a certain topic, citizens should attend to voice their opinions. The Plan should have immediate, short term and long-term items and recommendations that go into it. The Plan needs to start the path for long-term vision. Hoffmann- The citizens will have many different ways to voice their opinions. Leven -There will be many different meetings on various topics, The process will include various knowledgeable people depending on the topic. The citizens will have the ability to attend the meeting that is most important to them, Selectmen need to take part in the visioning. Uses Aiken, SC plan as a very good example of a comprehensive plan. Hoffmann -Agrees that all Boards need to participate in the meetings. Leven- The more citizens that attend the meetings the better. It would give us the ability to do a survey in the room in 15 minutes with results. Eastham did their survey at the Town Meeting. Makes sure the project is not hijacked from either side. Hoag-- Need a committee to get it going. How can we do that quickly? Leven-That shouldn't be an issue. It should be put to them as getting a read of the town. Collum-- is the Board ready to decide who should be on the committee? Leven- Explains the need for a diverse committee to encompass the different issues involved. Judd -Why the Government Study Committee member Leven-- That committee has a very useful base of knowledge due to the fact that that committee has looked at a larger picture of Brewster and all of the government committees. That is also true for a member of the Finance Committee. They would know if there are hidden resources available. Taylor- Requests if Planning Board members want to be on the committee. Hoag- If two members of the Planning Board are on the committee they will need to come back to the Board to inform the Board of the progress. Judd - Need to bring Liaison reports back on the agenda. Taylor-Wants to put it standard on the Agenda for every meeting. Leven - Considered a basic draft of the plan and hand it off to the different committees. Collum-This is about every Board and person in the Town. Wants to suggest that every Board have a liason. Leven - Planning Board Agenda goes out to all committees automatically. There is a group that needs to be included. School children. Do a visioning thing with them. Have a contest to name the Plan. Will look at materials to see what is available to see what the best number of committee members is best. The purpose of members is to be the core of the project that helps keep the town informed. To be sure that the Plan remains in the Town's image. Judd - The Board should come up with what a working committee should look like,then submit the list to Sue. Page 4 of 6 PB Regular Meeting Minutes 812612016 Ana Brady,Senior Dept,Assistant Taylor- Has anyone shown interest in being on the committee? Leven -Yes, one person. Topics the Chair did not reasonably anticipate Eversource Judd --What is going on with Eversource. Can we get a person in here so we can advertise for a hearing. Leven -Will call Patrick Ellis who has worked with Paul Sellers. Findings Judd - Should have had a better grasp on directing the Board on findings. His job as Chair requires him to be more versed on findings. Hoffmann--Wants to table this topic for two weeks. Email Hoffmann-Wants a town email address for each Planning Board member. Leven - Open a separate email like a gmail account. There is a charge for each member to have a Town address. People are not using them and Town is paying for them. Hoffmann -- Important to professionalize the Board. Wants separate email from personal email. MOTION by Kari Hoffmann to adjourn. Second by Scott Collum,Vote: 5-0-0. Meeting adjourned at 8:45 p.m. Respectfully sub tied, Nick deRuyter, Planntn Roaf Clerk Page 5 of 5 PB Regular Meeting Minutes 8/26/2015 Ana Brady,Senior Dept.Assistant