HomeMy Public PortalAbout19810624 - Agendas Packet - Board of Directors (BOD) - 81-16 Meeting 81-16
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
Regular Meeting
Board of Directors
A_ G E_ N_ D_ A_
Wednesday 375 Distel Circle, Suite D-1
June 24, 1981 Los Altos, California
(7 : 3 0) ROLL CALL
APPROVAL OF MINUTES - June 10, 1981
WRITTEN COMMUNICATIONS
ADOPTION OF AGENDA
ORAL COMMUNICATIONS
OLD BUSINESS WITH ACTION REQUESTED
(7 : 45) 1. Approval of Interim Use and Management Plan for Acquisition
of Tax Deeded Property near Lake Ranch, Santa Clara County
-- S. Sessions
(7 : 45) 2. Schedule and Process for Resolving Monte Bello Open Space
Preserve Parking Lot Location -- S. Sessions
(8 : 05) 3. Request for Interim Signing for Monte Bello Open Space Pre-
serve -- N. Hanko
(8 : 25) 4. Evaluation of Thornewood Lease Proposals -- H. Turner,
D. Wendin, E. Shelley
(9 : 05) 5. Pilot Program for Overnight Sleepouts at Rancho San Antonio
Open Space Preserve (Windmill Pasture Area) by Hidden Villa,
Inc. -- H. Turner, D. Wendin, N. Hanko
NEW BUSINESS WITH ACTION REQUESTED
(9: 20) 6. Proposed Addition to Long Ridge Open Space Preserve (Bean
Property -- C. Britton
Resolution Approving Purchase of Bean Property
(9: 30) 7. Review of Use and Management Plan for Monte Bello Open Space
Preserve, Picchetti Ranch Area -- S. Sessions
(10: 15) 8. Response to Letter Regarding Problems at Sheldon Road Access
to El Sereno Open Space Preserve -- S. Sessions
(10:25) 9. Approval of Auditor for 1980-81 Fiscal Year -- M. Foster
(10 : 30) 10. Amendment to District' s Rules of Procedure -- J. Fiddes
Resolution Amending Rules of Procedure
Herbert A Grench,General Manager
Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin '...
Agenda for Meeting 81-16
Page 2
(10: 35) 11. Adoption of Annual Claims Lists for 1981-82 -- M. Foster
(10:40) 12. Follow-Up on Issues and Questions from Site Emphasis and
Program Evaluation Workshops -- C. Britton
(11: 10) 13. INFORMATIONAL REPORTS
CLAIMS
CLOSED SESSION - Land Negotiations and Personnel Matters
ADJOURNMENT
TO ADDRESS THE BOARD: When an item you 're concerned
with appears on the agenda, please address the Board
at that time; otherwise, you may address the Board
under OraZ Communications. When recognized, please
begin by stating your name and address. Conciseness
is appreciated. We request that you complete the
forms provided so your name and address can be
accurateZy incZuded in the minutes.
,iRITTEN COMMUNICATION
Meeting 81--16
June 24 , 1981
Harry H. Haeussler, Jr.
1094 Highland Circle
Los Altos , 11'alif. 94022
,Tune 14, 1981
Hoard of Directors
Midpeninsula Regional Open Space District
375 Distel Circle, Suite D-1
Los Altos , CA 94022
Re: New Trail
San Antonio Rancho
This morning I found and rode the new trail on the
north end of Rancho San Antonio, from the bottom at the
junction of the road from Ravenswood and the road from
the horse barns , to the top where it joins Wildcat Loop
trail.
It is an easy trail as the grades are all small, and
the trail is wide enough for indivuals , and horses
can pass hikers without too much concern. In particular,
the sides have been well cleared so that the traveler can
see into the surrounding areas and enjoy the shade of the
trees . All in all, it is one of the most pleasant trails
I can recall in your entire system.
I commend your land management people for a trail well
done .
Thank you,
Harry H. Haeussler, Jr.
IOE30 4helAon Road
NRITTLN COI:UIUNICATION
Distributed at meeting 81-14 Los lay nc , Ca . 95050
May 27 , 1981 Hav ly .931
(Discussed during Oral Communications)
Boo,:rd of Directors
hidpeniTISUla Regional Park District
745 Distel Drj7e
Los Altos , Q . 900pp
Dco_- 1-1-ambers of the 3onid of Directors :
The resilents of Sheldon Road requnst Voy t�hn action rngardin�;
several concerns we hn7e with the operation ana unintanqrcm of
t o El Sereno open Space Preserve.
Sheldon Road, Los Gatos , is designated an a nn o -vehicular accass
to 71 Serene Preserve. However, it is Very difficult to keep
persons in cars from using Shellon Roal to ter, or' the preserve.
This results in illegal parking of cars an 3hallon Rood wkich is
a private road, privately maintained, with ro larking allowed
exanIt in private drives. At our request , the 3oard of Super-
vioors passed a resolution declaring Sheldon 3ond is subject to
the Drovision of the Calif. Vehicle Code . �n hav mat
e
ated
rc,2akion size, visible signs which stat- PRIVA17 ROAD, '70
FARZITC, Cars will be towed away at cnonar ' Ll expanse, C . V. 3.
Section 22658A. Last year one of these signs wRs posted on th-�
tote to the preserve and later removed by one of your rarCors .
'jpon-, -rc,test by a resident of Sheldon Road, it wns. returned.
Ve roouest permission to post a 5ign on the fence as it is a
visibla place from the turnaround. This turn ,"'cat„ must be keyt
rroo of any parked vehicles to enable several nesilents to ga"; in
access to their property and to permit fire nnEines to pass if
2coordly, we strongly urge you to increase y= patrol anq su-per-
vicion of the preserve area motorcyclists are still EetLin �,
thrpuah the fence to the preserve . Young Dprsvns are hikinE in
via Shel ion Road (aftar parking cars illegally on Sheldon) , are
somotimas enoping overnight and have had fires . Firearms have been
used in the Preserve . Last 4th of july, the Mariff ' 3 Office
had to be called twice to denl with these p-ohl= . Enfor cament
of no caF;inp-, no fires , no firearms , no motorcycles is i_ryently
necM as he summer season rapidly a .'�ppraac'.e:7_� . _T R'T,o u.les of-
Prcsroe are posted. Information signs on the Sate at M end of
Shnidon Road should be posted stating the .re,latory rules .
Thirdly, a much more substantial late and fence is reiuirnd to
Drevent access -50 the park,-by unabzhorizod peopin via Sheldon 31.
le are part�icul,,-�rly interested in preventi ,,--' r-'Ccorcyclas fry
gotting through.
in your sumoary of Use and Lan:-,lZement laa:i fo- :71 Z'� Op ern
Spaca Preserve distributed to pro ty orn'21.z' �'-'Jjrnt t-c "'he
Preserve in Eny 1977, you stated. . . . . "an OK
, fr .0 r
Sheldon Road would be cleared of encroachins brish for pa',;rol U3t . "
This has not been done . Improvement of thnt randbed to p2=0
acc9ss of small fire fighting vehicle _)e r,,n ad, 7d safe-
Euard in the ovont of fire in the preNorvn .
Now chat this open space is a public prosarves mnon people are
aware of it and use it - but , unfortunataly, not ns it sbould be
uncd. Without adequate suDerviol.or and Dntrol of Ve Preserve ,
this boautiful open space tot' aoide for propor public use may
bocome nothin6 more than an attractive public
you to take positive action an these suggeFtlonz,
Sinceraly,
--I en -,s, - � don o
Meeting 81-15
cc)r
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Regular Meeting
Board of Directors
M I N U T E S
June 10,�1981
I. ROLL CALL
President Richard Bishop called the meeting to order at 7 :35 p.m.
Members Present: Katherine Duffy, Daniel Wendin, Barbara Green,
Edward Shelley, Richard Bishop, Harry Turner who arrived at 7 : 43 P.M.
and Nonette Hanko who arrived at 8 :30 p.m.
Staff Present: Herbert Grench, Craig Britton, Steven Sessions,
Charlotte MacDonald, Jean Fiddes, Mike Foster, Suzanne Shipley,
Del Woods, James Boland, * Dennis Danielson, and Emma Johnson
II. APPROVAL OF MINUTES
A. May 13, 1981
D. Wendin noted an error in the minutes of May 13, 1981, page six,
paragraph 5. He did not make the statement attributed to him, as
e was not present at the meeting. The minutes were corrected to
read: "It was noted that staff. . . . . "
Motion: E. Shelley moved the minutes of May 13, 1981 be accepted as
corrected. B. Green seconded the motion. The motion carried,
with D_. Wendin abstaining.
III. WRITTEN COMMUNICATIONS
E. Johnson reported the Board had received the following written
communications: A letter from T. Lantos, U.S. . House of Representa-
tives responding to the Board' s resolution regarding Land and Water
Conservation Funds and a letter from Mid-Peninsula Trails Council
requesting the Board appoint an advisor to the Council to advise
and inform them on all matters of interest to the Council in which
the District is involved, and to keep the District' s Board advised
of interests and actions of the Council. The letter requested the
item be placed on the agenda for the evening.
A spokesperson for the Council was not present, but had requested
through a Board member that the item be on the July 8 agenda with
action requested by the Trails Council. The Board concurred that
the matter will be on the agenda of July 8 , with a presentation by
the Council and a recommendation from staff. Copies of the Trails
Council By-Laws should be distributed with packet items for that
Board meeting.
.IV. ADOPTION OF AGENDA
R. Bishop stated the Board' s consensus that the agenda was adopted
as presented.
*V. ORAL COMMUNICATIONS
There were no oral communications.
VI. SPECIAL ORDERS OF THE DAY
Charlotte MacDonald introduced Julie Jomo and Scott Magee who pre-
sented a media package of public service spots. The five TV and
three radio announcements primarily stressed the advantages and
need for open space.
Meeting 81-15 Page Two
H. Grench noted that discussion had taken place on measuring the
effects of the PSA' s when they are used, determining response by
phone calls to the office and site usage.
VII. OLD BUSINESS WITH ACTION REQUESTED
A. Approval of Interim Use and Management Plan for Addition to
Manzanita Ridge Open Space Preserve (Sorahan Property)
President Bishop noted that the Resolution for the acquisition of
the property was passed at the previous meeting of the Board and
the topic was agendized to give the public an opportunity for in-
put. There- was no further discussion.
Motion: R. Bishop moved to approve the Interim Use and Management
Plan for Addition to Manzanita Ridge Open Space Preserve
(Sorahan Property) . K. Duffy seconded the motion. The
motion passed unanimously.
B. Adoption of Preliminary Budget for Fiscal Year 1981-1982
H. Grench introduced report R-81-26, dated June 4 , 1981, and asked
if there were any questions on the preliminary budget.
Harry Haeussle,r, Jr. , 1094 Highlands Circle, Los Altos noted his
concerns about the low amount budgeted for operation and maintenance.
D. Wendin said that the amount did not include salaries, and B. Green
replied that the Budget Committee had addressed the Open Space Manage-
ment budget and agreed it is something the Board needs to take a look
at for the longer term. H. Grench stated that there had been no
cut-back in discretionary items, that all use and management Plans
had been budgeted for the year and that no maintenance items had
been deferred this year.
Tom Kavanaugh, 1726 Spring Street, Mountain View, expressed concern
that there was not enough time to study the budget before acting
upon it. D. Wendin pointed out that the material for the preliminary
budget was available at the last Board meeting. H. Grench added that
it was also available at the District office the Friday prior to the
Board meeting.
President Bishop assured Mr. Kavanaugh that the $5. 4 million note
item was merely to instruct staff to take all steps necessary to
arrange the issuance of the notes and was not a final decision to
issue them. B. Green added it would be on an agenda for approval at
a later time. H. Grench related that, it it were approved, staff
would seek one or more proposals for Board consideration, the Board
would consider whether to take action, and then staff would take
the necessary steps to issue the notes.
M. Foster, Controller, reviewed report R-81-24 on the proposed fiscal
year budget, stating that, although the District will begin the new
fiscal year with cash and investments adequate to cover debt service
and operating expense, it is not sufficient to close all land Pur-
chases scheduled for the first half of the fiscal year. Therefore,
a short term $1. 5 million tax anticipation loan had been arranged.
He noted the Budget Committee had concurred and the actual borrowing
resolution would be on the agenda for the Board meeting of June 24 .
Foster solicited four banks to make proposals on the short term loan,
and received two which he felt were good, one from Union Bank and
one from First Interstate Bank (formerly United California) . He felt,
with Budget Committee doncurrencej the proposal from First Interstate
Me-eting 81-15 Page Three
Bank was acceptable. Drawdown on the loan would be prior to July 31;
payback December 31, 1981. The interest rate would be determined at
the time the money is drawn down, but cannot exceed 10% . The borrow-
ing resolution, to be prepared by the District' s Bond Counsel, should
be ready for the Board meeting of June 24 .
D. Wendin of the Budget Committee reviewed the Committee' s report
(R-81-28, dated June 3, 1981) which recommend-ed that the General
Manager' s authority to bind the District be increased to $5000 as
allowed by law, recommended staff be instructed to seek issuance of
$5. 4 million in ten year notes and return with recommendations to the
Board, recommended that a short term loan of $1. 5 million be sought and
concurred with the selection of the First Interstate Bank ' s proposal,
recommended the Board consider the details and a schedule of implemen-
tation of the cafeteria-style benefit plan at a future regular Board
meeting. He said the Committee made no specific recommendations on
Directors' compensation other than that the Board make its own
determination.
R. Bishop noted that Directors ' compensation had been in effect
about eight years without any increases and suggested some adjust-
ment was in order.
H. Turner added that increasing the compensation to $100 per meeting
would maintain purchasing power of $50 in 1973 and would add $8400
to the budget. He stated that members of the Board work uncommonly
hard and have demonstrated that, particularly during the past year,
with all the active committee meetings.
Motion: H. Turner moved that the amount per meeting be increased
to $100 per meeting beginning with the fiscal year.
R. Bishop seconded the motion.
Discussion: D. Wendin stated he had a problem supporting
the jump to $100, that $8400 was a significant amount of
money, and suggested increasing compensation to only $75 per
meeting.
Amended D. Wendin moved the motion be amended to specify a, change to
Motion: $75 per meeting. N. Hank seconded the motion.
Discussion: E. Shelley stated his belief that $75, is suffi-
cient as an incentive for attendance at meetings. R. Bishop
stated his belief that, considering the amount of time and work-
load of committee work, he felt the $100 sum was reasonable.
President Bishop called for a roll call vote on the
amendment. The motion to amend carried on the following
vote:
Noes: B. Green, H. Turner, R. Bishop
Ayes: K. Duffy, D. Wendin, E. Shelley, N. Hanko
The motion as amended passed unanimously.
Discussion on the budget returned to land management. D. Wendin
agreed with the General Manager and Land Manager that, while the
budget is at the proper level this year, a careful look will have to
be taken once the Monte Bello Open Space Preserve development plan is
implemented.
Meeting 81-15 Page Four
Sam Jones, 16891 Stevens Canyon Road, Cupertino, commented that
more people will be interested in using the open space and that it
is unrealistic to hold down the operating budget for Land Manage-
ment, and that it should grow since it' s the District' s reason for
being. D. Wendin responded that the District is still in a land
acquisition mode, but opening Monte Bello Ridge is the beginning
of the change. R. Bishop added that the Board feels it' s more important
to emphasize acquisition rather than development at the present
time.
To N. Hanko' s question as to whether the Board may change the
budget for land management if it makes adjustments in site emphasis
or if Board policy decisions impact the land management budget,
H. Grench replied that there is a formal time when the budget comes
back to the Board and that kind of adjustment could be made at that
time.
It was reported that the Budget Committee was convinced that vehicle
replacement policy could last the District another year, but should
be looked at next year. E. -IShelley said it ,was his understanding
that staff had been requested to establish a five-year capital equip-
ment replacement plan. H. Grench thought a five-year staffing plan
was requested, and that the Committee concluded capital equipment
items should be considered in detail next year.
Motion: B. Green moved the Board adopt Resolution 81-32 Adopting
the Preliminary Budget for Fiscal Year 1981-1982. D. Wendin
seconded the motion.
Discussion: D. Wendin reminded the Board that the budget was
based on deferring reprinting of the Master Plan, as
recommended by the Budget Committee. The motion passed
unanimously.
Motion: B. Green moved the Board instruct staff to take all steps
necessary to arrange the issuance of $5. 4 million in ten
year notes and return to the Board with a report. E. Shelley
seconded the motion. The motion passed unanimously.
Motion: B. Green moved the Board authorize staff to return with a
resolution for Board consideration authorizing a six-month
$1, 500,000 tax anticipation loan from First Interstate
Bank of California. D. Wendin seconded the motion. The
motion passed unanimously.
Motion: B. Green moved the Board give the General Manager authority
to bind the District without advertising and without
written contract, for the payment for supplies, labor, or
other valuable consideration furnished to the District in
amounts not exceeding $5000. H. Turner seconded the motion.
The motion passed unanimously.
Motion: B. Green moved the Board concur with the postponement of
reprinting of the Master Plan. N. Hanko seconded the motion.
The motion passed unanimously.
Meeting 81-15 Page Five
Motion: B. Green moved the Board direct staff to return with a reso-
lution for Board approval amending the Rules of Procedure in
order to formalize the change in Directors' compensation.
H. Turner seconded the motion. The motion passed unanimously.
C. Adoption of Action Plan for Implementation of the Basic Policy of
the Midpenihsula Regional Open Space District for 1981-82 Fiscal
Year.
H. Grench stated that the report (R-81-27) , dated June 2, 1981, noted
two or three substantive changes which were underlined in the Action
Plan. Staff inserted "with Board approval" or the equivalent, in cer-
tain places where it seemed to be important in the Action Plan state-
ments.
N. Hanko observed that changes, particularly as they had to do with
public participation, were very carefully worded so that any changes
in policies having to do with site emphasis will be reflected, holding
the door open for making some real changes in policy that might effect
,the plan.
K. Duffy recommended that land acquisition workload be monitored so
that if more land can be purchased with a larger staff, management
could return to the Board for authorization for additional staff.
Motion: E. Shelley moved the Board approve the Action Plan for Im-
plementation of the Basic Policy of the Midpeninsula Regional
Open Space District for 1981-82 fiscal year. K. Duffy
seconded the motion. The motion passed unanimously.
VIII.- NEW BUSINESS WITH ACTION REQUESTED
A. Adoption of New 'Salary Ranges for 1981-82
H. Grench summarized R-81-23 , dated June 2, 1981, noting the salary
survey had been completed. According to the survey, increases had
averaged around 8%. His recommendation of 8. 3% would keep staff in
approximately the same position for District salary ranges as last
year. Cost for salary increases would be approximately $35, 000.
He noted two staffing changes were being considered, the accounting
specialist and coordinator of volunteers positions.
Motion: K. Duffy moved that, effective July 1, 1981, the Board
grant an across-the-board increase of 8 Points in the
salary ranges of all General Manager appointees covered
by the salary plan. D. Wendin seconded the motion.
Discussion: Mr. Kavanaugh suggested that 8 . 3% does not keep
up with the cost of living. E. Shelley noted that tax payers
have not stayed up with the cost of living and that the Board
wishes to stay competitive with other agencies and feels
that 8% accomplishes that objective. D. Wendin added that
the figure tracks well with the private sector, and the
Board is sensitive to District employees not being out of
step with the taxpayers. . The motion passed unanimously.
Meeting 81-15 Page Six
Director Wendin requested the agenda be arranged so that County
Planning and Ranger Ride-Along be considered while interested mem-
bers of the audience were present.
Board President called for a , ten minute recess at 9 : 45 , The meeting
was reconvened at 9: 55 p.m.
B. Concern Regarding Proposed Reduction in Santa Clara County
Planning DeparLment
B. Green stated that a large portion of the County's Planning Depart-
ment' s actions relate to the District, and suggested the Board take
a strong stand on staffing reductions.Don Weden of the Santa Clara
County Planning Department reviewed the budget crisis, and the pro-
posed EMA cuts. He explained that the agency had already been reduced
by 45% and the proposed cuts would reduce County Planning from 62 to
16 employees. He suggested there would be an impact on the District' s
programs, directly and indirectly, and cited numerous examples.
After citing numerous ways in which the Department aids the District
and cities, and how the reduction would affect same, Board members
concurred ' that a letter be sent to the Board of Supervisors stating
the Board' s concerns and suggesting positive recommendations.
B. Green suggested the letter be read to the Board of Supervisors at
the budget hearing. N. Hanko volunteered to do so in addition to re-
viewing the letter before being sent.
Motion: D. Wendin moved staff be directed to prepare a letter covering
the 'following points for the President' s signature:
1) Planning Department functions are critical to MROSDI
and the Department should not be cut disproportionately
2) List typical activities and the effect of their re-
duction on District activities and programs
3) Urge cuts be made so that good planning continues
N. Hanko seconded the motion. The motion passed unanimously.
IX. OLD BUSINESS WITH ACTION REQUESTED
A. Follow-Up on Issues and Questions from Site Emphasis and Program
aluation Workshops
R. Bishop suggested discussionof the Ranger Ride-Along
Program since all Board members were present, and opened the
meeting for discussion.
Considerable discussion centered on Board members ' concepts of the
program and whether a ride-along program would fulfill their
need-to-know.
Need-to-know centered on gaining a better understanding of how
rangers do their jobs , problems they encounter, how Board de-
cisions are being carried out, how preserves are being used by
the public, and seeing open space land perhaps not seen before.
Meeting 81-15 Page Seven
Objections to the program as discussed were that it would take
a great deal of staff time, may be disruptive to personnel, the
ride-along would not be typical of a ranger' s normal activities,
potential for losing sight of the management principle against
policy makers interacting with implementers.
R. Bishop noted that four directors seemed to be in favor of
some form of a ranger ride-along program and recommended staff
suggest a program and recommendations which would minimize prob-
lems.
Alternatives suggested were workshops with Director-ranger
participation or a scheduled tour for groups of three Directors
with the Operations Supervisor.
Motion: D. Wendin moved staff be directed to return with an
outline for two programs : (1) a Ranger Ride-Along Pro-
gram and (2) a program which maximizes the information on
land use by the public without ranger ride-along.
K. Duffy seconded the motion.
Discussion: R. Bishop suggested staff return with two
outlines in two months, but if too many Board members
were away on vacation at the first meeting in August, the
discussion could be deferred until a full Board was
present. The motion passed unanimously. H. Turner
abstained.
Motion: D. Wendin moved the balance of the agenda item on issues
and questions from the site emphasis and program evalua-
tion workshops be tabled until the next Board meeting.
E. Shelley seconded the motion. The motion passed
unanimously.
X. NEW BUSINESS WITH ACTION REQUESTED
C. Proposed Acquisition of Tax Deeded Property Near Lake Ranch,
Santa Clara County
C. Britton reviewed report R-81-29, dated 'June 5, 1981.
S. Sessions showed slides of the property and surroundings.
C. Britton explained the tax deeded procedure and noted that
the property is the trail link between Alma College and the
County' s Lake Ranch property.
Motion: K. Duffy moved the Board adopt Resolution 81-33
to Purchase T.ax Deeded Parcel tanta Clara County
Assessor' s Parcel No. 544-29-004) . E. Shelley seconded
the motion. The motion passed unanimously.
Motion: D. Wendin moved to place the use and management
recommendations for the parcel on the agenda for
Board meeting of June 24, 1981, and formally withhold
dedication. E. Shelley seconded the motion. The motion
passed unanimously.
Meeting 81-15 Page Eight
D. Proposed Land and Water Conservation Fund Reapplication (Monte
Bello Open Space Preserve Addition- McNiel Property)
C. Britton reviewed report R-81-25, dated May 27 , 1981, noting
the Land and Water application last year was not funded, and
recommended that the District reapply.
Motion: E. Shelley moved the Board adopt Resolution 81-34
Approving the Resubmittal of the Application for Land
and Water Conservation Funds - Monte Bello Open Space
Preserve addition project. K. Duffy seconded the
motion. The motion passed unanimously.
E. Proposed Land and Water Conservation Fund Application (Russian
Ridge Open Space Preserve Addition Project - Former Coplon
Property)
C. Britton reviewed report R-81-30, dated May 27, 1981, and
explained that a Waiver of Retroac' tivity had been requested
and that the District had been permitted application for a
grant and retroactive funding.
Motion: E. Shelley moved the Board adopt Resolution 81-35
Approving the Application for Land and Water Conser-
vation Funds - Russian Ridge Open Space Preserve
Addition Project. K. Duffy seconded the motion. The
motion passed unanimously.
XI. INFORMATIONAL REPORTS
A. H. Grench reported G. Foss is working on the new cafeteria
style benefit system and participated in the organizational
review and analysis of the annual salary survey.
B. H. Grench said that at the recent California Parks and Recre-
ation Society Legislative Conference it was observed that the
"climate" in Sacramento is poor for environmental legislation.
XII. CLAIMS
N. Hanko questioned item 2192, a private vehicle expense for Malka
Kopell. C. Britton explained that Malka was a volunteer, working
on land acquisition matters, and mileage was paid for her trips to
the Los Gatos area.
Motion: E. Shelley moved the revised claims, C-81-12, dated June 10 ,
1981, be approved. R. Bishop seconded the motion. The
motion passed unanimously.
XIII. EXECUTIVE SESSION
The Board recessed to Executive Session at 11: 35 p.m.
IXV. ADJOURNMENT
The Board reconvened to adjourn at 12: 55 a.m.
Emma Johnson
Secretary
C-81-12
June 10 , 1981
Meeting 81-15
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
Amount Name Description
178 $ 79. 00 ABRACADABRA Typesetting Duven.eck Brochure and Trail-
Signs
179 150. 00 C & B Construction Removal of Two Gasoline Pumps
180 750. 00 California Advocates , Inc. Legislative Consultant-May
181 64. 00 Cardillo Travel Agencies Out-of-Town Meeting Expense -
182 Mai 'H*Grench
176. 00 Communications Research Co. Radio Equipment n'tenance-May
183 100, 000. 00 County of Santa Clara Condemnation Deposit-MROSD vs .
Giuffre
184 300. 00 Susan Cretekos Patroling Windmill Pasture - May
185 78. 28 The Dark Room Black and White Publicity Photos
186 292. 38 State Department Of Parks- Participation in Electrical
and- Recreation Skills Group-R. McKibbin
187 162. 50 Dorfman-Pacific, Inc. Ranger Uniforms
188 255. 60 Ferry-Morse Seed Co. Seeds'
189 29. 90 The Frog Pond Meal Conference-Thornewood and
Budget Committee
190 52. 29 Graphicstat ,Inc. Brochure and Grant Artwork
191 174. 71 Harfst Associates , Inc. Computer Services-April
192 29. 00 Malka Kopell Private Vehicle Expensd
193 420. 74 Lawrence Tires , Inc. District Vehicle Repair
194 387. 65 Anna B. Leverich Risley Property-Monthly Install-
ment on Note
195 82. 50 Los Altos Garbage Garbage Service
196 631. 70 Mobil District Vehicle Expense
197 . 52. 15 Scott Magee Titled Slides
198 18. 27 Norney' s Office Supplies
199 88. 01 PG and E Utilities
200 16. 50 Pacific Telephone Telephone Service
201 3. 24 Palo Alto Utilities Utilities
202 1 , 110. 00 John Picchetti Discing-Picchetti and
Fremont Older.
203 j8. 31 Peninsula Blueprint Map Duplicating
,
204 29. 82 Peninsula Office Supply Office Supplies
205 1 , 330. 67 Peninsula Oil Co. District Vehicle Expense
C-81-12 . Revised
June 10,1981
Meeting 81-15
'Description
Name
206 $ 23. 66 Rancho Hardware & Garden- Chain for Ranger Office Gate
207 180. 29 REI Co-op Shop Ranger Uniforms
208 675. 00 Rogers , Vizzard & Tallett Legal Services-April
209 100. 00 San Francisco Advertising= Public Relations Seminar- -
Club Chdrlotte MacDonald
210 300. 95 Hub Schneider' s Ranger Uniforms
211 3,492. 00 - Gene Sheehan Trail Construction and Trail
Alignment-Rancho -San Antonio
.212 325:42 Shell Oil Co. District Vehicle Expense
213 93. 01 Union Oft CO. District Vehicle Expense
214 . 25. 00 Valley Title Co. Preliminary Reports
215 33. 90 Alice Watts . Private Vehi*cle ,Expense
216 26. 86 Del Woods Out-of Town Meeting Exp.ense.
217 30. 80. Pat Starrett Private Vehicle Expense
218 471.53 Xerox . Duplicating Supplies and
Maintenance.
219 928. 05 Toy.ln Co:
Monte` Bello P*arking Lot Design
220 31. 66 Charlotte MacDonald Private Vehicle Expense
221 165, 00 State Compensation- Annual Premium
Insurance Fund
222 3,250. 00 County of Santa Clara- Purchase. of Tax Deeded Property
Tax Collector
223 155. 76 . Best Products Film for . Grant Projects
224 '. 61. 11 Julie*Jomo Materials for Audio-Visual
Presentation .
225 185. 62 Petty Cash Out-of-Town Meeting Expense,Meal
Conference , - Private Vehicle
Expense , Office Supplies ,Maps ,
Film*,Books and-Postage.
M-81-64
%tIV (Meeting 81-16
oe June 24 , 1981)
4uai•am<
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
June 15 , 1981
TO: Board of Directors
FROM: C. Britton, Assistant General Manager
PREPARED BY: S. Sessions , Land Manager
SUBJECT: Approval of Interim Use and Management Plan for Acquisition
of Tax Deeded Property near Lake Ranch, Santa Clara County
At your meeting of June 10, 1981, you approved the proposed acqui-
sition of the tax deeded property near Lake Ranch, Santa Clara
County (see report R-81-29 , dated June 5 , 1981) .
In accordance with the new policies the Public Notification
Committee will be recommending, approval of the interim use
and management plan for this addition was deferred (except for
hazard mitigation) to allow for additional public input. To
date, staff has not received any additional comments from the
public.
Recommendation: It is recommended that you approve the interim
use and management plan for the acquisition of the tax deeded
property near Lake Ranch - Santa Clara County.
M-81-69
(Meeting 81-16
June 24 , 1981)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
June 18 , 1981
TO: Board of Directors
FROM: C. Britton, Assistant General Manager
PREPARED BY: S. Sessions , Land Manager
SUBJECT: Schedule and Process for Resolving the Monte Bello
Open Space Preserve Parking Lot Location
Introduction: At your May 27 , 1981 meeting, you directed staff
to work with the planning staff of the City of Palo Alto and
San Mateo County as appropriate for the purpose of recommending
to the Board a parking area location on the south side of Page
Mill Road. Staff was further directed to return on June 24 , 1981,
after preliminary discussions with the respective City and County
staffs , with a proposed schedule, cost estimate, and statement
of whether or not, in staff' s opinion, a compromise on a parking
lot location could be reached.
Discussion: District staff has met with the respective planning
staffs and discussed a conceptual approach to reach a compromise
posture on a parking area location for the Monte Bello Open
Space Preserve.
While staff cannot address the feelings and attitudes of the
respective Planning Commissions, City Council , and Board of
Supervisors, the planning staffs were very receptive to dis-
cussing a possible compromise solution.
San Mateo County planning staff felt that the District, as land-
owner and applicant, was in the best position to recommend a
parking lot location. The planning staff' s comments, a process
to be followed, and conditions of development would then be
reflective of a specific site.
Palo Alto City planning staff was receptive to discussing a
possible compromise solution, and felt that such a compromise
process would be fruitful if the respective governing bodies
could agree on the process itself . The discussions with Palo
Alto staff produced the following outline of a process and
timing requirements which City staff believes would provide
a compromise approach:
Proposed Monte Bello Open Space Preserve Planning Process
1) Acknowledge basic assumptions .
M-81-69 Page two
a. There will always be one additional site that could be
considered.
b. The evaluation factors are subjective.
C. Someone will always disagree on the chosen site.
d. There is no "one best" site.
2) Assemble historical data and identify evaluation criteria
and alternatives . Review and discuss this information with
San Mateo County and Palo Alto City planning staff members
at two joint meetings , one in the District office and one
at the Preserve (1 month) .
3) Board of Directors to adopt site evaluation criteria (2 weeks)
4) Parallel reviews with Palo Alto Planning Commission, City
Council , and San Mateo County Planning Commission would then
take place to obtain consensus on the Board-adopted evaluation
criteria and site location parameters (4-6 weeks)
5) Selection of parking lot site by Board of Directors and
direction to staff to apply for the necessary approvals
from both agencies (1 month) .
6) Site and design review process (3-4 months depending on level
of engineering requirements) .
7) Approval of final location by Palo Alto Planning Commission
and City Council (4-6 weeks) .
The concept of the above approach is to identify and seek accep-
tance of site selection parameters before discussing a specific
location.
The problem with the process the Palo Alto planning staff feels
would provide a compromise approach is one of timing. Palo
Alto staff feels that the process schedule is realistic if all
events occur in an orderly manner - three months to approve
selection criteria and six months for the site and design review
process. Assuming that the District site was approved, staff
could then initiate the development bid process . Allowing six
months for bidding and construction, the project could optimistically
be completed in the fall of 1982 .
The State Department of Parks and Recreation has imposed on District
staff a December 1 , 1981 deadline for submittal of plans and speci-
fications for the entire project. The project' s grant funding
would be lost if this deadline is not met. Since the compromise
process discussed by Palo Alto planning staff would not allow for
approved parking lot drawings until April or May 1982 , an alternate
approach should be sought to meet the State deadline of December 1,
1981.
Conclusion:Based on the discussions to date, District staff recom-
mends an alternate approach whereby joint planning with Palo Alto
and San Mateo would occur to select a compromise parking site
usinq existing selection criteria and taking into consideration
all previous public input. The site design process would have to
be initiated by August, 1981 in order to have the plan approved and
ready for State review by December 1, 1981.
M-81-69
(Meeting 81-16
June 24 , 1981)
M-81-69 Page three
The risk in this alternate approach is possible objections from
some members of the public and the two other agencies involved
because of the lack of additional public input into the planning
process, and possible failure in meeting the December 1 , 1981
deadline , which could result in the loss of the grant funding.
In addition, the cost of the parking lot design might have
to be borne by the District. These possible expenditures are
not presently budgeted within Land Management' s fiscal year
1981-82 budget and failure to achieve a successful design could
result in the State disallowing any costs incurred by the District.
Recommendation: It is recommended that you direct staff to meet
wit Fi the--p-I—anning staff of the City of Palo Alto and San Mateo
County to discuss the accelerated planning process and to return
at the meeting of July 8, 1981 with a conceptual plan for the
accelerated schedule and cost estimate for the parking lot so
as to meet the December 1, 1981 State deadline.
�1- 67
IV eting 81-16
-V'4610ek rune 24, 1981 )
0 amw
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
June 15, 1981
To : Board of Directors
From : Nonette Hanko
Subject : Interim Signing for Monte Bello Open Space Preserve
Dear Colleagues :
In light of an anticipated delay in parking lot approvals
by us , San Mateo County, and the City of Palo Alto; I wish to
recommend some interim signing which I think is in keeping with
our approved plan and also with a desire on our part to discourage
a greater parking problem than we now have in the Los Trancos/
Monte Bello area. I have the following suggestions :
1. A sign similar to the Saratoga Gap District ownership sign be
set back a few yards inside the Preserve at the hiking stile entrance
of Page Mill Road. This would inform members of the public,once
on the property, that they are on public land.
2. A Monte Bello site brochure containing the trail routes that now
exist,be provided at the Los Trancos parking lot; so that persons
already parked in the area are aware where the Monte Bello Preserve
is and that it is open to the public.
3. Two small Monte Bello Opn Space Preserve signs be installed at
the entrance to Canyon Trail and the Trailhead hiking stile entrances
on Page Mill Road; so that hikers will know they are at the right
entrances to begin the trail routes.
In addition to the signing, I would like to see us encourage
the Docent leaders to plan for Fall and Spring walks on the Preserve.
Guided tours of such high quality could provide the public with an
excellent source of knowledge of Monte Bello.
Nonette
M-81-6 8
IV (Meeting 81-16
0ek June 24 , 1981)
0&MM
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
June 18 , 1981
TO: C. Britton, Assistant General Manager
FROM: S. Sessions , Land Manager
SUBJECT: Land Management ' s Comments Regarding Interim Signing
for Monte Bello Open Space Preserve
Director Hanko is suggesting that the Board approve an interim
signing program and the printing of a site brochure that would allow
utilization of the Los Trancos parking lot to open Monte Bello
Open Space Preserve prior to completion of the development project.
My analysis concludes that the costs associated with the signs
noted in items 1 and 3 of Director Hanko' s report are estimated
to be $350 for materials , and the brochure, assuming in-house
graphics preparation (for 1000 copies) , would cost approximately
$100 . Land Management has not budgeted for these items , and
the costs would not be recoverable under the development grant.
Currently, Canyon Trail is the only properly improved trail in the
Page Mill Area of Monte Bello Open Space Preserve and does not
form a loop. There is also the possibility of establishing un-
desirable habit patterns by encouraging public trail use before
a complete system is developed. Finally, there is the possibility
of exposure to vandalism by directing preserve users onto the
site before it is developed as a manageable area. The District
may also be encouraging the public to cross Page Mill Road without
adequate warning signs and official crossing areas.
R-81-33
(Meeting 81-16
June 24 , 1981)
ANWE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
June 18 , 1981
TO: Board of Directors
FROM: Thornewood Proposals Review Committee - H. Turner, D. Wendin,
E. Shelley
SUBJECT: Evaluation of Thornewood Lease Proposals
The Thornewood proposal solicitation process has produced three
proposals to be considered for a long-term lease and restoration
project. A discussion of the relative characteristics of the
Gano, Pollard, and Means proposals follows :
The Gano and Pollard proposals consist of a substantial restoration
and renovation of the interior and exterior of the house.
In the Gano proposal, the relative financial characteristics include :
1) an offering to the District of the adjacent lake parcel at a
discounted price from its estimated value as a developable site;
2) a 17 year lease; and
3) no specific proposal on the buyout provision, but it would
presumably be based on an investmentment of approximately $200 ,000 .
In the case of Pollard, the important financial characteristics include :
1) a $70 ,000 cash donation to the District to be paid during initial
2-3 years of the project;
2) a 25 year lease; and
3) a buyout provision based upon a $300 ,000 investment value.
Both proposals will put the house into marketable condition with a
long-term life expectancy. The Gano lease proposal probably would
be less costly to buy out. If the lake parcel is developable, then
Gano may be offering a discount that is comparable to Pollard ' s
cash offer. This is important only if the District wanted to
acquire the lake parcel.
The Means proposal is different from Gano ' s and Pollard' s in that
it relies on self-contracted services to implement the estimated
$100 ,000 restoration project with no initial payment to the
District based upon a 25 year lease.
speciricarions are iaenticai Lo Lnose or rne previous secLion
(8 ' wide with a compacted blue rock surface on an 8" base) .
The bridge will be of the same type as those used in Shoreline
Park. It will be 101 wide with a 1001 low profile span and
42" high railings. Fabricated of earth-toned steel and Douglas
fir decking, these bridges are economical , easy to install,
vandal proof, virtually maintenance free , and aesthetically
pleasing.
---The proposed project will be consistent with design standards
as described in The Public Access Supplement to the San Francisco
Bay Plan and the Coastal Access Standards. The proposed trail
�v_71�11follow existing levees which are generally level and
adequate in width for the planned trail surfaces . It will be
secured at the west entrance to Shoreline Park and at the pro-
posed bridge site on Stevens Creek with appropriate gates ,
signs , and stiles. The entire trail will be available to the
handicapped.
This application
R-81-33 Page two
The value of Means ' investment in the restoration is less than
that of Gano and Pollard. This approach rehabilitates the in-
terior and preserves, but does not renovate, the exterior. If,
in the future , the District decided to make some other use of
the house and the site , this proposal would be less costly to
buy out.
The comparative evaluation of each proposal against the approved
Thornewood parameters is attached for your consideration.
The charge of the Thornewood Proposals Review Committee was to
solicit and evaluate proposals for a long-term lease and res-
toration project. The Committee is presenting the results of
the evaluation process for consideration by the Board of Directors .
R-81-33 Page three
THOrdiEWOOD LEASE PARAMETERS EVALUATION
GANO B) MEANS POLLARD
1. Exterior Renovation Restore per 1928 drawings by Restore north & east facade
replacing non-authentic items Maintain historic appearance to 1928 condition
A. Structural Remove & replace porch; re- Stabilize foundation;repair Stabilize foundation; repair
pair dry rot or replace rear porch dry rot; replace porch
Outbuilding Save buildings,if possible; Stabilize garage & cottage. Remove 2 outbuildings, re-
restore after 2 years. Remove guest house. store lower cottage, re-
place garage
C. Effort Proposed Be- Straighten rt. pillar, restore Repair or replace all windows,
yond Basic Parameters entry gate, add addition to doors, trim
second floor
2. interior Renovation Complete historical renovation, As needed, rehabilitate in- Complete interior res-
rewire, add zone heat. terior; poss. modernization toration, room by room.
of kitchen
3. Energy Conservation Possible addition of solar; Possible addition of solar Possible solar" insulate wall:
insulate ceiling
4. -tilities: Gas, Elec. Upgrade as necessary Upgrade to a safe condition Upgrade electrical,plumbing
, Plumbing & septic systems as needed
5. Grounds Restoration 3 years to rehabilitate garden Repair & replace walks,patios, Repair & replace walks,
area and grounds clean up landscaping, repair patios, clean up land-
fountains scaping
6. Public Access 1 tour per yr. after 3 yrs. Per District requirements Per District requirements
(Min. 4 tours) or open for 8 hrs. per yr.
7. Timing of Work Complete exterior within 12 mos. ; Exterior within 24 mos; in- Exterior within 24 mos;
interior effort to be completed terior within 36 mos. interior within 36 mos.
in 18 mos.
8. Term of Lease 17 years 25 years 25 years
R-81-33 Page four
A) GANO B) MEANS C) POLLARD
9 . Financial Scope The proposer offered to Restoration equally Complete restoration
sell an adjacent parcel split between material, to be handled by pro-
of land to the District purchased labor, and poser. $70,000 cash
at a price seller feels is self-contracted services. donation to be offered
less than market value. to the District.
10. Misc. BBQ area to be maintained by Possible corral and garden Possible future stable.
lessee. Possible addition area. BBQ area to be main- BBQ area to be maintained
of pool. tained by lessee. by lessee.
11. Exceptions to Only 1 public tour of house
Basic Parameters per year.
(less than minimum)
M-81-66
(Meeting 81-16
June 24, 1981)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
June 17 , 1981
TO: Board of Directors
FROM: Hidden Villa Committee - H. Turner, D. Wendin, N. Hanko
, SUBJECT: Pilot Program for Overnight Sleepouts at Rancho San
Antonio Open Space Preserve (Windmill Pasture Area)
by Hidden Villa, Inc.
In response to the charge set forth by the Board of Directors,
the Hidden Villa Committee has met and discussed the concept
of allowing sleepouts at the Rancho San Antonio Open Space Pre-
serve (Windmill Pasture area) by Hidden Villa, Inc. on a trial
basis.
The Committee feels that such a program could have significant
ramifications for the District and therefore, we are
recommending that the attached interim guidelines be approved
for a pilot program for sleepouts at Windmill Pasture. Staff
should be directed to work with Hidden Villa, Inc. to ensure
the adequacy of the guidelines and to coordinate such a program
with Hidden Villa staff.
While this is not a recommendation for a permanent program
at this time, the results of this pilot program should be eval-
uated by staff and submitted to the Board by November of this
yea' r. Suggestions and concerns regarding a continuation of the
program could be addressed at that time.
It should be noted that the backpack camp at Black Mountain is
a separate issue from sleepovers, and staff is accommodating
specific requests via a permit system.
M-81-66
Page two
Interim Guidelines for Sleep-Out Use of Windmill Pasture
By Hidden villa Educational Programs
For the 1981 Program Year
Notification
1. Hidden Villa will notify the District before each campover
as to the date, size of group and location.
Impact Mitigation
1. Hidden Villa sleep-outs will be limited to a maximum of 20
educational/recreational groups for the balance of calendar
year 1981.
2. Each group will be no larger than 40 people, usually much
smaller.
3. Care will be taken to select sleeping sites that will cause
the least impact. No tents will be used and the sleeping
areas will be rotated.
4 . Human waste will be buried.
5. All litter in the sleeping area will be picked up and removed
by Hidden Villa.
Safety Requirements
1. Absolutely no camp stoves or camp fires will be allowed.
2. Hidden Villa will assume responsibility for the Rhus Ridge
Ranger' s patrolling of the sleeping area the night of each
sleep-out.
3. Responsible adults in the ratio of at least 1-8 will be
present. Two Hidden Villa staff members will accompany
each trip.
4. Each adult will have access to a flashlight and other
necessary safety and first aid equipment.
Public Relations
1. Groups will be oriented by Hidden Villa staff who will explain
that this, is a pilot program being monitored by the Open Space
District.
2. If other hikers are encountered, Hiden Villa representative
will explain that this is a pilot program run by Hidden Villa,
and Hidden Villa or the District should be contacted for
additional info=ation.
R-81--31
(Meeting 81-16
June 24 , 1981)
mw
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
June 15, 1981
TO: Board of Directors
FROM: C. Britton, Assistant General Manager
RESPONSIBILITY AND PREPARATION: S. Sessions, Land Manager
SUBJECT: Proposed Addition to Long Ridge Open Space Preserve
(Bean Property)
Introduction: The Midpeninsula Regional Open Space District is
considering the acquisition of approximately 14 acres of improved
land located near Skyline Boulevard in San Mateo County. The property
is adjacent to the western boundary of the Long Ridge Open Space
Preserve and would become an addition to that site (see attached map) .
The Long Ridge Open Space Preserve is close to a network of State
and County parks and District preserves which totals almost 22,000
acres. The proposed acquisition is currently an inholding in the
District preserve, and unrestricted private ownership could lead to
long-term management difficulties, and negatively affect trail link-
age within this public lands system.
A. Description of the Site
1. Size, Location and Boundaries. This 14 acre parcel is locat-
ed one-half mile west of Skyline Boulevard about four miles
north of Saratoga Gap. It is bordered by the Long Ridge Open
Space Preserve to the east, north and south, and by private
property on the west. The property is near Santa Clara County
upper-Stevens Creek Park, Saratoga Gap Open Space Preserve,
Portola State Park, and adjacent to Long Ridge Open Space
Preserve.
2. Topography, Geology and Soils . The terrain on the site
consists of moderate to steep slopes with a prominent hill-
top affording views of Devil' s Canyon and the Pacific Ocean. Soils
are shallow and exhibit moderate runoff with moderate to
high erosion hazard. The San Andreas Rift Zone is located
one mile to the northeast in Stevens Creek Canyon.
3. Vegetation and Wildlife. Woodland species dominate the
property and are primarily represented by bay, madrone,
Douglas fir and oak. Wildlife present in the area are
those species common to these habitats throughout the Santa
Cruz Mountains.
R-81-31 Page two
B. Current Use and Development
The property contains a well-used roadway extending the length
of the parcel with a 60 foot wide public utilities easement.
This road incurs considerable traffic from local land owners
residing along Long Ridge and Devil ' s Canyon.
Improvements include a newly constructed four bedroom house,
which has never been occupied, an auxiliary building and
generator shed. The building area has a well site and is
prepared to receive utilities in the future, although presently
the house will rely on a generator for power.
C. Planning Considerations
Acquisition of the property for open space purposes has been
found to be in conformity with the San Mateo General Plan. The
property is within the Resource Management District and is
subject to a slope density zoning formula.
The property is located within the District' s boundaries . The
District' s Master Plan, which prioritizes lands in the foot-
hills and baylands according to resource characteristics ,
shows this parcel to be highly desirable.
D. Relationship to Existing and Proposed Trails
The Master Trails and Pathways Plan for Santa Clara County shows
a proposed trail in this vicinity. This acquisition may provide
trail connections to nearby trail systems in Portola State Park,
Sam McDonald and Memorial County Parks , and Santa Clara County
upper Stevens Creek Park, as well as trails internal to Long
Ridge Open Space Preserve.
E. Potential Use and Management
The road and trails on this proposed addition have a good
potential for improving circulation, allowing for a loop trail
hiking experience around the existing Preserve and offering
future connections to nearby public parklands. Currently,
the Long Ridge Open Space Preserve is a site where use has
not been emphasized, although the Preserve has always been
open. This addition, along with the entire Preserve, should
remain open and managed as a natural area with unmarked existing
roads and trails open to hikers and equestrians who can gain
access from the Grizzly Flat parking area. Site identification
would be limited to marking boundaries at appropriate points.
The house could have potential to be leased on a long term arrange-
ment and provide a source of income to the District, or sold or
traded with restrictions to circumvent future management conflicts .
F. use and Management Recommendations
1) The site should be open to hikers and equestrians who can
gain access from. the Long Ridge Open Space Preserve or from
adjacent private property with permission.
R-81-31 Page three
2) The house should be leased immediately for a period of
one year based upon a current rental survey. This would
allow staff the time necessary to prepare a study for
the ultimate use of this area, and possible long-term
lease , trade, or sale of the improvements.
3) Preserve boundary signs should be placed at appropriate
points .
4) A trails plan should be prepared for the Long Ridge area
to assess feasible trail routes for future development.
G. Name
It is recommended that the property be added to the Long Ridge
Open Space Preserve and be known by the same name.
H. Dedication
It is recommended that the site not be dedicated as open space
at this time to allow for the future trade of a leasehold
interest, or in theory,the developed portion or all of the site
(retaining the necessary District trail needs and use restrictions) ,
I. Terms
The attached contract outlines the conditions of purchase for this
property at a price of $325 ,000. The terms would be $75, 000 as
the down payment (23%) and the balance over five years at 10%
interest (the legal maximum rate) . This acquisition is different
from most previous parcels considered for purchase by the District
because it is improved with a new 4 bedroom, 2 bath home.
Acquisition staff would propose to do a rental market study to
immediately lease the premises for a one-year period, and during
that time, work closely with Land Management to determine the most
advantageous method of handling the improvements in the long term.
If approved, this purchase would be concluded after July 1, 1981
and would therefore not be an additional acquisition budget overrun.
Recommendation: It is recommended that you adopt the proposed
Resolution of the Board of Directors of the Midpeninsula Regional
Open Space District Authorizing Acceptance of Agreement to Purchase
Real Property, Authorizing Office to Execute Certificate of Acceptance
of Grant to District, and Authorizing General Manager to Execute
Any and All Other Documents Necessary or Appropriate to Closing
of the Transaction - Long Ridge Open Space Preserve (Bean Property) .
It is further recommended that you approve in concept the use and
management plan, but defer adoption until your next regular meeting.
Further, it is recommended that the site be withheld from dedica-
tion and be unofficially named as an addition to Long Ridge Open
Space Preserve.
It is also recommended that you authorize staff to immediately
rent the premises for one year pending a detailed study of the
long term disposition of the improvements.
A
RESOLUTIO14 NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
AUTHORIZING ACCEPTANCE OF AGREEMENT TO PURCHASE
REAL PROPERTY, AUTHORIZING OFFICER TO EXECUTE
CERTIFICATE OF ACCEPTANCE OF GRANT TO DISTRICT,
AND AUTHORIZING GE14ERAL MANAGER TO EXECUTE A14Y
AND ALL OTHER DOCUMENTS NECESSARY OR APPROPRIATE
TO CLOSING OF THE TRANSACTION (LONG RIDGE OPEN SPACE
PRESERVE BEAN PROPERTY) .
The Board of Directors of the Midpeninsula Regional Open Space
District does resolve as follows :
Section One. The Board of Directors of the Midpeninsula Regional
Open Space District does hereby accept the offer contained in that
certain purchase agreement between Robert H. Bean, et ux, and the
Midpeninsula Regional Open Space District, dated June 3, 1981, a copy
of which is attached hereto and by reference made a part hereof, and
authorizes the President and appropriate officers to execute the
Agreement on behalf of the District,
Section Two, The President of the Board or other appropriate
officer is authorized to execute a certificate of acceptance for the
Grant Deed conveying title to the property being acquired by District.
Section Three. The General Manager of the District shall cause
to be given appropriate notice of acceptance of purchase agreement to
sellers. The General Manager further is authorized to execute any and
all other documents in escrow necessary or appropriate to the closing
of the transaction.
Section Four. The General Manager of the District is authorized
to expend up to $5, 000 to cover the cost of title insurance, escrow
fees, and other miscellaneous costs related to this transaction.
AGREEMENT TO PURCHASE REAL PROPERTY
AGREEMENT TO PURCHASE REAL PROPERTY by and between ROBERT H. BEAN
and BARBARA S. BEAN, his wife, hereinafter called "SELLER" , and
the MIDPENINSULA REGIO14AL OPEN SPACE DISTRICT, hereinafter called
"DISTRICT. "
1. PURCHASED PROPERTY. SELLER agrees to sell to DISTRICT,
and DISTRICT agrees to purchase from SELLER, SELLER' S real property
located in the County of San Mateo, State of California, consisting
of 13 .901 acres, more or less, and commonly referred to as San Mateo
Assessor' s parcel number 080-410-050, as described in the property
description referred to in preliminary title report T 270236 JPT
dated November 16 , 1979, from First American Title Insurance Company
(San Mateo County) , designated Exhibit "A" , as attached hereto and
made a part hereof by this reference, and as outlined in Red on the
exhibit map attached to said preliminary title report No. T 270236
JPT.
2. PURCHASE PRICE: PAYMENT. The total purchase price shall be
Three Hundred Twenty Five Thousand and No/100 Dollars ($325, 000. 00) ,
payable as follows :
a. Seventy Five Thousand and No/100 Dollars ($75, 000. 00)
payable at the close of escrow as the down payment.
b. The remaining balance of Two Hundred Fifty Thousand and
No/100 Dollars ($250,000. 00) shall be carried by SELLER
in the form of a promissory note, secured by a First
Deed of Trust, for a term of five (5) years payable in
five (5) annual installments (on the anniversary date
of close of escrow) of Fifty Thousand and No/100 Dollars
($50, 000. 00) each, plus interest at the rate of ten per
cent (100) per annum on the unpaid balance.
3. TITLE AND POSSESSION. Title and possession of the subject
property shall be conveyed to DISTRICT at close of escrow by grant
deed free and clear of all liens, encumbrances, easements, assess-
ments, restrictions, rights and conditions of record except:
a. All delinquent taxes are to be paid for and cleared by
SELLER. Taxes for the fiscal year in which this escrow
closes shall be cleared and paid for in the manner re-
quired by Section 4986 of the Revenue and Taxation Code.
b. The Deed of Trust as above mentioned, and typewritten
exeptions numbered 3 through 12 as listed in said
preliminary title report No. T 270236 JPT dated November
16, 1979 .
AGREEMENT TO PURCHASE REAL PROPERTY Page 2
ROBERT H. BEAN and BARBARA S. BEAN
4 . COSTS. DISTRICT and SELLER shall equally share (50/50)
and pay all escrow, recording and normal title insurance charges
incurred in this transaction. SELLER shall be responsible for
and pay all costs of any reconveyance of deed of trust, full
release or mortgage, or any legal costs or fees incurred in order
to deliver marketable title to DISTRICT.
5. COMMISSIONS. SELLER shall be responsible for and pay any
and all real estate sales commission. The DISTRICT shall have no
obligation to pay any real estate agent' s commission or other related
fees in connection with this transaction.
6. LEASES. SELLER warrants that there exist no oral or written
leases or rental agreements affecting all or any portion of the sub-
ject property, nor are any persons occupying the property. SELLER
further warrants and agrees to hold DISTRICT free and harmless and
to reimburse DISTRICT for any and all costs , liability, loss, damage
or expense, including costs for legal services, occasioned by reason
of any such lease, rental agreement, or occupancy of the property
being acquired by DISTRICT (including but not limited to relocation
payments and exp~3nses provided for in Section 7260 et seq. of the
California Government Code.)
7 . ACCEPTANCE AND TERM OF ESCROW: DISTRICT shall have thirty
(30) days from the date of the execution hereof by SELLER to accept
and execute this agreement, and during said period this instrument
shall constitute an irrevocable offer by SELLER to sell and convey
the aforesaid real property to DISTRICT for the consideration and
under the terms and conditions herein set forth. As consideration
for the tender of said offer, DISTRICT has paid and SELLER acknow-
ledges receipt of the sum of ten ($10. 00) dollars . In the event
DISTRICT does not deliver to SELLER a fully executed and accepted
copy of this agreement within said thirty (30) day period, this agree-
ment shall be automatically terminated and of no further force and
effect.
This transaction shall close within thirty days after DISTRICT' S
acceptance and execution hereof as above provided, through an escrow
with First American Title Insurance Company, 555 Marshall Street,
Redwood City, California 94064 , escrow No. T270236 JPT, or such other
escrow agent as may be designated by DISTRICT.
8. The provisions hereof shall insure to the benefit of and
shall bind the respective heirs, devisees, assigns or successors in
interest of the parties hereto.
i
AGREEMENT TO PURCHASE REAL PROPERTY Page 3
ROBERT H. BEAN AND BARBARA S. BEAN
MIDPENINSULA REGIONAL OPEN SELLER:
SPACE DISTRICT:
Robert H. Bean
Dated
ACCEPTED FOR RECOMMENDATION:
Barbara S. Bean
L. Craig Britton, SR/WA Dated
Land Acquisition Manager
RECOMMENDED FOR APPROVAL
Herbert Grench
General Manager -
APPROVED AND ACCEPTED:
Richard S. Bishop, President
Board of Directors
Dated
ATTEST:
District Clerk
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'AU
EXHIBIT A - SITE MAP ( USGS )
PROPOSED ADDITION TO
a� #r �l,ir� \\ \ LONG RIDGE OPEN SPACE PRESERVE ..
2000 ' North �(
PRELIMINARY REPORT
e5 S A M [ R /C t
First American Title Insurance Company
4e;.� San Mateo County Division
Subject to a mintmurn charge as FORMERLY San Mateo County Title Company ESTABLiSmED 1874
required by Section 12404 of the
Insurance Code.
Refer to Order Number and Office as indicated.
MID—PENINSULA REGIONAL XX 555 Marshall Street 367-9050
OPEN SPACE DISTRICT #Dl Redwood City, Ca. 94064
375 D i s t e l Circle 1100 So. El Camino Real 341-2691
Los Altos , CA 94022 San Mateo, Ca. 94402
1001 Crane Street 323-7775
Menlo Park, Ca. 94025
777 Kams Avenue 583-9324
San Bruno, Ca. 94066
150 88th Street 992.4606
Daly City,Ca. 94017
100 Cabrillo Hwy. North 726-4416
Half Moon Bay, Ca. 94019
401 G Primrose Road 347-7076
Title Order NoT 2 7 0 2 3 6—J P T Burlingame, Ca. 94010
Customer's Reference:
Farm of Policy Coverage Requested: ? CALIFORNIA LAND TITLE ASSOCIATION STANDARD COVERAGE POLICY
❑ AMERICAN LAND TITLE ASSOCIATION LOAN POLICY
In response to the above referenced application for a policy of title insurance, this Company hereby reports that it is prepared to
issue,or cause to be issued,as of the date hereof,a Policy of Title Insurance in the form specified above,describing the land and the
estate or interest therein hereinafter set forth,insuring against loss which may be sustained by reason of any defect,lien or encum-
brance not shown or referred to as an Exception below or not excluded from coverage pursuant to the printed Schedules,Conditions
and Stipulations of said policy form.
This report(and any supplements or amendments thereto)is issued solely for the purpose of facilitating the issuance of a policy of
title insurance and no liability is assumed hereby.if it is desired that liability be assumed prior to the issuance of a policy of title in-
surance, a Binder or Commitment should be requested.
Dated as of November 16 , 1979 at7:30a.m. JOSEPH P . TAYLOR
ESCROW/TITLE OFFICER
Title of said estate or interest at the date hereof is vested in:
ROBERT H . BEAN AND BARBARA S . BEAN ,
his wife , as joint tenants
The estate or interest in the land hereinafter described or referred to covered by this Report is:X3 FEE
❑ LEASEHOLD
At the date hereof exceptions to coverage in addition to the printed exceptions and exclusions contained in said policy form would
be as follows: EXHIBIT- A
Page f
Continued Page 2
270236 age 2
1 . General and Special Taxes fcr the fiscal year 1979-30 .
$143. 45 , each installment , have been paid in full .
Code Area: 66-22 A.P. No. : 080-410-050
NOTE : Any general and special taxes for the fiscal year
1978-79 which may be assessed ( in addition to the 1978-79 taxec
previously paid ) by reason of ;
a. Improvements added subsequent to March 1 , 1975.
b. Changes in ownership occurring subsequent to March 1 , K75.
c. Reappraisal of property values as of March 1 , 1975.
2 . Sale to the State of California for nonpayment of General
and Special Taxes for the fiscal year 1978-75 , and subsequent
delinquencies . Amount to redeem on or before November 30 , 157:
$165 . 15 .
Code Area : 66-22 A. P. No. : 080-410-050
3. AN EASEMENT for the installation anJ maintenance of pcI2 ling
and incidental purposes over said land , subject to the tens an,]
conditions contained therein, as conveyed to Pacific Gas ana Llectric
Company , a corporation , by UK
recorded : August 27 , 1932
Book 62C of official Records at page 195 , Records of Santa Clara
County , California.
Reference is hereby made to the records fcr full particulars .
Affects portion of Parcel II lying within Santa Clara .
4 . RIGHT OF WAY over the herein described property , as
granted in Instrument
From : Edith Van Antwerp anO William C . Van Antwerp, wife
and husband
To : Pacific Gas and Electric Company , a corporation
Dated ; August 10 , 1932
Recorded : September 10 , 1032
File No. : 3592-C
Book 570 of Official Records at page 426 , Fecords of San Mateo
County , California.
Grants Right of Way for a single line of poles with necessary
fixtures, subject to terms and conditions set forth .
Affects portion of Parcel II lying within San Mateo County.
5. FIGHT OF WAY over the herein described property , as
granted in Instrument
From : Antoinette Do Pertuis , formerly Antoinette Fatjc
and Marcella Jane Ratjo
To : Italo Incerpi and Mary Incerpi , his wife
Recorded : December 21 , 1949
Book 1764 of Official Records at page 435, Records of San Katoo
County, California.
Grants Right of Way over portion of the the Northerly boun0ary
of Parcel II , lying within San Mateo County .
6. AN EASEMENT over said land, as conveyed to Italo Incerpi and
Mary Incerpi , his wife, by Deed
recorded : December 16, 1949
Book 1892 of Cfficial Pecords at page 288 , Records of San Mateo
County, California , said easement being described as follows:
BEGINNING at the Southeasterly corner of that certain 48 acre
parcel conveyed to Italo Incerpi and Mary Incerpi , his wife, by
Deed recorded December 16 , 1949 in Book 1892 of Official Pec WhIlBlIT
at page 288 , Records of San Clara County, California, in the
Westerly line of the Skyline Blvd. (California State Highway Page -).,, Of
27023(, Page 3
and running thence along a curve to the left, from a tangent bearing
South 170 031 30" West, with a radius of 55C feet, a distance of
650 feet.
7 . RESERVATIOC as contained in Deed
from Marcella Jane Tucker and Jessie M . Fatjc
to John S . Wickett
dated December 17 , 1�59
recorded December 30, 1959
File 111o. 17269-S
Book 3727 of Official Records at page 507 , Ilecor(Is of San 11�'.atec
County, California.
Reserves a non-exclusive easement for ingress an(-.' earess
over the existing roadway leading fror.i the Lichfield Cate on
the Southerly line of Sklyline Boulevard in a general South-
easterly direction to the Easterly boundary of the West 1/2 of
the Northwest 114 of the Southeast 114 of Section 26.
Affects portion of Parcel II lying within San Mateo County.
6 . EASEMENT over the herein described property , reserved it
Deed
from : Marcella Jane Tucker and Jessie N . Fatjc
to : John S. Wickett
recorded : December 30 , 1959
Bock 4650 of official Records at pane 441 , Feccris of Santa Clara
County , California.
Reserves a non-exclusive easement for ingress an egress
over the existing roadway leading frog. the Richfield Cate on
the Southerly line of Sklyline Boulevard in a general South-
easterly direction to the Easterly boundary of the T^'est 1/2 of
the Northwest 1/4 of the Southeast 114 of Section 2(-; , Township
7 South , Range 3 West, Mount Diablo Base and �Aeriflian .
Affects portion of Parcel II lying within Santa Clara County.
GRANT OF EASEMENT as contained in Deed
from : Waldo 11 . Leynse and Ruth A. Leynse , et al
to : ,,illard F . Humphrey and Weden P. Humphrey , et a].
recorded : March 16 , 1966
File Nc. : 47426-Z
Book 5128 of official Records at page 1 , Records of San Mateo
County, California.
Affects Parcels I and II lying within San Mateo County.
10. COVENANTS, CONDITION'S AND RESTRICTIONS contianed ir. Deed
from : Waldo H. Leynse and Ruth A. Leynse, et al
to : Millard R. Humphrey and Weden P. Humphrey, et al
recorded : March 16 , 1966
File No. : 47426-Z
Book 5128 of official Records at page 1 , Records of San Mateo
County, California.
Conditions in reference to maintenance of easement.
Affects Parcels I and II lying within San Mateo County.
EXHINT
Page -,I Of (0
270236 Pane 4
11. EA,cE,',,1EN1TL over the herein described property, as reserved in
Deed:
From : Daniel 1% . Lcvandci,7sky , et ux
To : Robert 11 . Bean, et ux
Dated : February 6, 197(-'
Recorded : May 21 , 1979
Docuii,,ent T,,Io: 9559-7,0,
Book/Reel 7848 of Official Records of San ^�ateo County at Pa(-,c/
Image 2205.
Reserves Easement for ingress and egress an(] public utilities
over that portion of Parcel I designated as ,p.U.r . & ingress anc' corc-F;S
easement" on said r,-,a,).
12 . over the herein descrihe6 property , as granted in
D,C C 5, :
F r o ii-: : J"obert H . Rean and wife
To : Pacific Telephone & Telegraph Co.
Dated : July 19 , 1979
Recordc(3 : Aucust 2 , 197�,
Docuicient No: 43i08-pc
Ilook/Reel 7880 of Official Records of San Nateo County at Pa(�c/
Image 1371 .
Grants Easement for COM7-,unication facilities over that portion of
Parcel I designated as "P.U.E . & ingress and egress Fcasenent" or sai,.
There have been no deeds recorded within the last six montl-s
prior to the date of this report, affectina, the herein descriLc-,�
property.
B 11-A
Page of
27023G Page 5
DESCRIPTION
The land herein referred to is situated in the
State of California, County of San llateo, and is
described as follows:
PARCEL I :-
Parcel "I," as shown on that certain map entitled "PARCEL N'AP OF A
RESUBDIVISION OF PARCEL 1 , RECORDED IN VOLUIME 36 AT MAPS PAGES 3s ,
40 & 41 , SAN NIATPO COUNTY, CALIFORNIA AND DESCRIBED IF DEEDS , 5534
0. R. 486 , 5406 0. R. 200 AND 5023 0. P. 738 , RECORDS OF SAN MATEO
COUNTY, CALIFORNIA, SAN! MATEO COUNTY, CALIFORNIA" , modifie6 by Boundary
Line Agreement recorded in Book/Reel 7808 of Official Records at
Page/Image 1116 , filed in the office of the County Recorder of San
Mateo County , State of California on !,`ay 11 , 1979 in Volui,.ie 46 of
Parcel ~laps at pages 56 & 57 .
PARCEL II :
A NON-EXCLUSIVE EASEMENT for ingress and egress and all public utilities
over a portion of Parcel 2 as shown on that certain man entitled
"PARCEL NIAP FOR THE RESUBDIVISION OF PARCEL "C" AS SHOWN' ON THAT
MAP FILED IN BOOT', 10 OF PARCEL MAPS AT PACE 22 AND AMENDED FAY TliAT
MAP FILED IN BOOT, 23 OF PARCEL MAPS AT PACE 2, RECCFD:: OF SAN
COUNTY, CALIFORNIA, AND PORTIONS OF SECTIONS 2G & 35 , T.7S . , R. 3"."
& 14 . SITUATE IN THE CITY OF PALO ALTO, SANTA CLAPA COUNTY,
AND UNIMCORPORATED TERRITORY, SAN fl,'IATEO COUNTY, CALIFORINIA. " , fileo
in the office of the County Recorder, County of San Mateo, State
of California on Xay 17 , 1977 in Volume 36 of Parcel Maps at pages
39 , 41 and 41. Said Easement being more particularly described as
follows:
A stria of land 6e feet in width ever and across that portion of
said Parcel 2 designated "P.U.E . & INGRESS & EGRESS FASEMENT ( 512E.�
OR 1 & 5534 OF 486-PAI'ICEL II ) " as shown on the above mentioned map.
A.P. 080-410-050 JPE 80 41 410 5
Order Date - November 16 , 1979
STR Date - None
PIV, :ml
D 223 - A 7 & 8 510 B 1
D 487 - A-12 EXHIBIT A
Noe-i—of
VOL . 4 6 FCC, 56 57
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R-81-32
(Meeting 81-16
June 24 , 1981)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
June 17 , 1981
TO: Board of Directors
FROM: C. Britton, Assistant General Manager
RESPONSIBILITY AND PREPARATION: S. Sessions , Land Manager, and
D. Woods, Open Space Planner
SUBJECT: Review of Use and Management Plan for Monte Bello Open
Space Preserve, Picchetti Ranch Area
Introduction: The 297 acre Picchetti Ranch Area of the Monte Bello
Open Space Preserve is a dedicated site comprised of the former
Picchetti and Consigny properties . The Preserve has been open
for approximately five years and has had only moderate use due to
parking and access problems. The historic building area has re-
mained closed to the general public ( except by permit) because
of the deteriorating condition of the buildings and resulting safety hazards .
The natural resources of the site have been maintained with emphasis
placed on erosion control. Prior to and following the undergrounding
of the telephone lines by Pacific Telephone Company, the trail
leading to Stevens Canyon Road had serious gullying problems.
Corrective measures were taken and the trail has now recovered
with native grasses and shrubs . Secondly, -the Monte Bello Road
section which slid into Swiss Creek has been realigned and stabilized.
The orchards, which are the predominant landscape feature, have
continued to deteriorate. Although they may be considered un-
sightly, they do continue to be a source of food for the wildlife.
The vineyard on the upper slopes is currently leased for the pro-
duction of zinfandel grapes .
During the past year, planning efforts have focused on developing
parameters for the leasing of the historic winery buildings and
selection of a tenant. The purpose of this arrangement would be
for the rehabilitation, operation ,and public enjoyment of the
historic area. As a result of a lengthy planning process, including
various public hearings, the Picchetti Winery Committee' s selection
of a prospective leasee was confirmed by the Board of Directors
at the meeting of April 22 , 1981 (report R-81-15 , dated April 17 ,
1981) .
On April 22 , 1981, the Board directed staff to prepare a preliminary
use and management plan prior to the presentation of the final
lease agreement to the Board. Although the scheduled use and manage-
ment plan review date for this site occurs in August, the process
R-81-32 Page two
is being advanced to expedite the negotiations and compatibility
of the lease agreement. The final use and management plan review
would be brought back to you in August concurrent with the lease
document.
Status of Existing Recommendations
The status of use and management plan recommendations contained in
last year' s review (report R-80-44 , dated July 23 , 1980) is :
1) The Picchetti Winery Committee will establish parameters and
procedures for soliciting a concessionaire lease operator
for the building area.
Status and recommendation: This was completed in August 1980.
Bids were received in November and evaluated over a period
of four months . The final selection occurred in April , 1981 ,
pending final lease negotiations .
2) The roadside parking area on Stevens Canyon Road should be
defined with fencing, hiking stile and sign.
Status and recommendation: The project was completed in the
spring of 1981.
3) The Cupertino Summer Camp should be continued.
Status and recommendation: The City of Cupertino had a success-
ful summer camp program in 1980 . They have renewed the lease
agreement to continue the program this coming summer, and
since the camp program will not interfere with the restoration
project, it should continue.
4) An agreement exists between the District and Ridge Vineyards
for the management of a small vineyard adjacent to Monte Bello Road.
Status and recommendation: The vineyard has been well main-
tained and the agreement should be continued until such time
as the prospective winery tenant is willing to take over management.
5) Native shrubs and grasses should be planted on the roadside
berm to screen the buildings from the new segment of Monte Bello
Road.
Status and recommendation: This has not been completed, as
the road project was just recently completed with the instal-
lation of a guard rail and additional landfill . Landscaping
is still recommended, but it is suggested that it be incor-
porated into an overall landscaping plan for the lease area.
6) Stabilization work on the historic buildings should proceed
as necessary to prevent significant further deterioration.
Status and recommendation: The buildings have had a minimal
amount of work, consisting of securing doors and windows and
the covering of the winery roof. Stabilization work will be
the District' s responsibility until a lease goes into effect.
7) Complete necessary trails and signing, including the connecting
trails and signs to the former Consigny property.
R-81-32 Page three
Status and recommendation: Trail construction and signing have
not occurred because of budget limitations and other priority
projects. No new trails outside of the lease area are being
proposed for the coming fiscal year.
New Use and Management Recommendations
1) Staff should negotiate a lease agreement with the prospective
tenant. The lease document and the final use and management
plan should be presented concurrently to the Board.
Discussion: Staff is proceeding with preparation of the lease
documents and anticipates bringing them before you in August 1981.
2) Parking, trails , fencing and signing within the lease area
should be compatible with the District' s plans for general
public use of the area.
Discussion: A proposed plan for parking, trails , fencing and
signing within the lease area is shown on the attached map.
Parking would be limited to 25 spaces based upon the estimated
use during a weekend day when the winery complex would have
visitors in addition to general public use . Expansion of
the parking lot in this area could occur in the future if
warranted and desired.
If the demand for parking exceeds the capacity of the lot, a
sign could be posted asking visitors to return later. This
method is used effectively at other wineries .
The entire lease area should be fenced and signed to define
the boundaries. Signing should clearly reflect the policies
and regulations of the lease holders and District. Fencing
and signing should be compatible with District specifications
with the exception of the deer fencing necessary to protect
the vineyard.
The trail system within the lease area should be developed to
provide public access to the southern part of the Preserve
while at the same time having a minimal impact on the winery
and vineyard operation. Most trails would be on the perimeter
of the lease area but the major trail leading from the parking
lot would have to pass through a portion of the vineyard.
3) When you approve a lease, disband the existing Picchetti Winery
Committee and appoint a two Director Oversight Committee to
review and comment on restoration and development plans .
Discussion: This recommendation was originally presented to
you at the meeting of April 22 , 1981 (memorandum M-81-44 , dated
April 16 , 1981) . It was suggested that this recommendation
be considered concurrent with the lease agreement.
4) The lease agreement should address ordinances applicable to
the tenant which are deemed necessary to provide adequate
manageability.
Discussion: ordinances and regulations for the Preserve and
leasehold area should be consistent to avoid confusion for
visitors and field staff.
R-81-32 Page four
5) The lease area should be comprised of not more than 48 acres.
Discussion: The area is described on the attached map and in-
cludes approximately 40 acres of orchard, 3 acres of existing
vineyard and 5 acres of historic setting.
6) The leaseholder should provide drinking water and restrooms
that are accessible and open to the general public at all times
during preserve hours.
Discussion: These facilities should be located near the public
trail route so as to not encourage casual use of the building
area when it is closed.
7) Careful attention should be paid to phasing the restoration
and development of the winery and vineyards in such a way as
to control use and avoid undesirable impacts .
Discussion: Certain activities should be implemented in stages
to avoid use conflicts and management problems , such as :
1) the existing ranger residence should remain occupied by a
ranger as long as possible for continued site protection, and
2) fencing and signing should be installed before the historic
area is officially opened to the public. Provisions for
phasing development should be included in the lease document.
The building area should remain closed during the reconstruction
period because of safety hazards. Special exceptions can be
handled by the existing permit process, using staff discretion.
8) Staff should work with Santa Clara County Parks and Recreation
Department and local equestrian enthusiasts to align an eques-
trian/hiking trail connecting the Picchetti Ranch Area to the
Fremont Older Open Space Preserve through lower Stevens Creek
County Park.
Discussion: Presently, there is no connecting equestrian trail
to the Fremont Older Preserve. County Park officials have
stated that horses are not permitted in the reservoir basin
at the request of the Santa Clara Valley Water District. The
most likely connection would be southerly through the Consigny
property, then across Stevens Canyon Road and easterly to the
former Garrod property.
9) The City of Cupertino has expressed an interest in operating its
summer camp program following the implementation of the winery
lease. The area presently used is the most appropriate location
for the camp because it is a relatively flat, shady area and
is accessible to storage space, water and telephone .
Discussion: Staff feels that the program should be permitted
on a year to year basis with the following provisions :
a) installation of a fence and signs to define the boundary of
the camping area and historic area,
b) access to a public restroom and potable water,
c) storage space in a nearby structure for camp materials
and emergency phone,
d) a flexible program schedule which will not interfere with
the winery operation and use by the general public.
R-81-32 Page five
Recommendation: It is recommended that you conceptually approve
the use and management recommendations contained in this report.
The final plan will be returned to the Board for review concurrent
with the lease agreement.
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M-81-70
(Meeting 81-16
June 24, 1981)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
June 19 , 1981
TO: Board of Directors
FROM: C. Britton, Assistant General Manager
PREPARED BY: S . Sessions , Land Manager
SUBJECT: Response to Sheldon Road Residents Regarding Access to
El Sereno Open Space Preserve
Introduction : At your meeting of May 27 , 1981, you considered a
letter from residents of Sheldon Road in Los Gatos regarding
several concerns the residents had with the operation and mainte-
nance of the El Sereno Open Space Preserve (see attached letter) .
Barbara H. Crafford addressed the Board in behalf of the residents ,
and staff was directed to return to the Board at the meeting of
June 24 , 1981 with a staff report on the concerns discussed in
the letter.
Discussion: The letter identifies Sheldon Road as a non-vehicular
access route to the Preserve and discusses the difficulty in pre-
venting Preserve users from using Sheldon Road for vehicular access
and parking.
The residents ' request to allow them to post one of their "Private
Road, No Parking" signs on the District fence can be accommodated.
Further, staff could also post a sign on the gate that stated
"Fire Lane - Do Not Block" .
The second request is for additional signing and increased patrol
and supervision. Preserve regulatory signs and District infor-
mational signs could be posted where appropriate.
Staff currently patrols the El Sereno Open Space Preserve. However,
since this Preserve is a non-emphasized site and since Sheldon
Road is not indicated on District preserve maps , an increased patrol
schedule could not be implemented without affecting the patrol
schedule of other higher priority emphasized sites . Staff suggests
that an informational letter, similar to the letter used on St.
Joseph' s Avenue, be passed out by the residents and staff informing
drivers that Sheldon Road is a private roadway, that there is no
parking on Sheldon Road, and that parking and access to the Preserve
is provided on Montevina Road. A map would be included. The other
option the residents have is to call the Sheriff 's Department to
assist in the enforcement of the parking regulation.
R-81-70 Page two
The residents requested construction of a substantial gate and
fence and noted staff' s recommendation in the May 1977 Use and
Management Plan for the clearing of the road to permit fire
equipment access.
Staff did recommend the opening of Sheldon Road as a fire and
patrol road. Limited staff resources prohibited implementation
of the project, and, in 1979 , staff attempted to encourage a
joint project with the County Fire Department. Staff was not
successful in that approach, and the project, estimated to cost
$6000 , is not included in fiscal year 1981-82 budget. Staff
can, however, add additional wire fencing to help mitigate the
present concerns.
Recommendation: It is recommended that staff be authorized to
work with the Sheldon Road residents to strengthen the existing
gate and fence, post District regulatory signs where appropriate,
allow the posting of the "Private Road, No Parking" signs , and
enlist the aid of the neighbors in handing out informational
flyers on an interim basis.
M-81-62
(Meeting 81-16
June 24 , 1981)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORA14DUM
June 12, 1981
TO: Board of Directors
FROM: M. Foster, Controller
SUBJECT: Appointment of Auditor for 1980-81 Fiscal Year
Background: For the last two years, Deloitte,Haskins and Sells
(DHS) has served as the District' s auditor. DHS has performed
its services in a competent, professional manner and, given
responsible fee quotations, the District should maintain audit
continuity with DHS for several years.
Proposed Terms : DHS has estimated a fee of $4300 for the
1980-81 audit including examinations , preparation and printing
of financial statements, and a management letter containing
recommendations for improving procedures and controls. I
consider this a competitive quote.
Recommendation: I recommend that the Board appoint Deloitte,
Haskins and Sells as the District' s auditors for the fiscal
year 1980-81.
M-81-60
(Meeting 81-16
oe June 24 , 1981)
0 fmc
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
June 9, 1981
TO: Board of Directors
FROM: M. Foster, Controller
SUBJECT: Annual Claims List for 1981-1982
In accordance with Section 1. 53 of the District' s Rules of Pro- 7
cedures, this list of annual claims for the 1981-82 fiscal year
is submitted for Board approval. All items are in accordance
with the 1981-82 preliminary budget you adopted June 10, 1981.
ANNUAL CLAIMS
Fiscal Year 1981-1982
Item Description Amount
Directors' Fees $ 12,600
Staff Salaries 505 ,150
District Counsel' s Fees 38,800
Retirement Funds 48 ,550
Group Insurance Premiums 41,200
State-Mandated Insurance 16 ,050
Office Rent 27, 100
Management Vehicle Expense 6 ,600
$696 ,050
M-81-63
(Meeting 81-16
oe June 24 , 1981)
0(WW
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
June 11, 1981
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Amendment to District' s Rules of Procedure
Discussion: At your meeting of June 10, 1981, you increased
the compensation amount members of the Board would receive for
each attendance at public Board meetings from $50. 00 to $75. 00.
The District' s Rules of Procedure need to be amended to reflect
this new compensation amount.
Recommendation: It is recommended that you adopt the attached
Resolution of the Board of Directors of the Midpeninsula Regional
Open Space District Amending Rules of Procedure.
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF
THE MIDPENINSULA REGIONAL OPEN SPACE
DISTRICT AMENDING RULES OF PROCEDURE.
The Board of Directors of the Midpeninsula Regional
Open Space District does resolve that the Rules of Procedure
as revised on January 28, 1981 by Resolution No. 81-14 are
hereby amended as follows:
Section One: Section 2. 30 shall be amended to read :
Compensation of Directors and Payment of Expenses.
Members of the Board shall receive Seventy-Five Dollars
($75. 00) for each attendance at public Board meetings
or public Board meetings continued to another day. They
shall not receive any other compensation, and a Director
shall not receive pay for more than two such meetings in
any one calendar month.
Members of the Board may be allowed actual necessary
traveling or incidental expenses incurred in the per-
formance of official business of the District as approved
by the Board.
M-81-61
(Meeting 81-61
oe June 24, 1981)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
June 12, 1981
TO: Board of Directors
FROM: M. Foster, Controller
SUBJECT; Debt Service Annual Claims List
In accordance with Section 1. 53 of the District' s Rules of Pro-
cedures, the following list of debt service annual claims for the
1981-82 fiscal year is submitted for Board approval. The amounts
are in accordance with the 1981-82 budget adopted on June 10.
Information on the individual notes is attached.
Noteholder Principal Interest
1. Scott $ 12,500 $ 3 , 656. 50
2. Hayes 17 ,500 5,118 . 75
3. Blair 16, 560 4 ,305. 60
4. Dahl 150, 000 11,250. 00
5. Burns 160,000 67 ,200. 00
Subtotal--
Preproposition 13
Lana contracts $356 ,560 $91, 530.85
6. Mindling-
Harrison 8 ,500 5,100. 00
7. Lovell 5, 000 1, 600. 00
8. Bell 10, 500 8 ,400. 00
9. P.O.S.T. 100, 000 42,500. 00
10. Garrod 145 , 000 58,000. 00
11. Guadalupe
Disposal 21,300 17 , 040. 00
12. Smith 490. 00
13. Coplon 80, 000 32, 000. 00
14. Risley 1,190 3 ,462. 00
15. Kroijer 343 4 ,457 . 00
16. Xerox Corp. 2, 050 400. 00
TOTAL $730,443 $264 ,979. 85
M-81-65
V (Meeting 81-16
-4 June 24, 1981)
�4 ..
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
June 16 , 1981
TO: Board of Directors
FROM: Craig Britton, Assistant General Manager
SUBJECT: Follow-up on Issues and Questions from Site Emphasis
and Program Evaluation Workshops
Discussion: This topic was deferred from your meeting of
June 10, 1981 to the meeting of June 24 . Material for this
discussion was included in your packet for the April 22 , 1981
meeting.
At your direction, the Ranger Ride-Along Program will be
analyzed by staff for the regular meeting of the Board on
August 12, 1981. At that time, staff will submit a report
on a potential Ranger Ride-Along Plan and an alternative
program designed to assist the Directors in gaining useful
information about the use and management of District sites.
proposed Publicity Guidelines related to Site Emphasis Policy
A. Brochures
1. There shall be at least one informational brochure
which willcontain a map describing all District preserves
and how to get to them. A code or other graphic device
will be included to indicate degrees of development of
individual preserves. The Site Emphasis Policy and its
underlying rationale and reasons for temporary closure
will be explained briefly but clearly.
2. ( at end of paragraph )
The kind and availability of specific site brochures will be
considered at the time of adoption and biennial review of
individual land use plans.
B. Press Releases
( begin with the following)
With the exception of press releases used to encourage
public involvement in site planning, Press releases from
the District shall reflect etc.
C. Openspace Newsletter
The Openspace newsletter shall be regarded as an
informational tool for clarifying the District's site
emphasis policy to the public and as a forum for the
discussion of questions and issues related to it .
( above sentence adds informational and subtracts
,potential before the word "forum
C-81-13
• June 24, 1981
Meeting 81-16
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
Description
Name
2226 $ 16. 00 Administrative Management One Year Subscription
2227 220. 00 A-1 Septic Tank Service , Inc. Pump Tank-Saratoga Gap Residence
2228 83. 26 Auerbach Publishers , Inc. Book-"Computers in Local Govt/
Police and Fire"
2229 1. 33 B and H Rentals One Pull Rope for Pumper
2230 3 , 354. 75 Birnie Lumber Split Rail Fencing-Windy Hill,
Los Trancos , Rancho San Antonio
2231 1, 150. 00 Louis B. Bordi & Son Discing Fire Guards at Windy
Hill and Rancho San Antonio
2232 123. 20 Bull ' s Glass and Screen and Screen and Screen Door-Ranger
Screen Center Office
2233 325. 13 CA Water Service Co. Utilities
2234 10. 00 James Boland District Vehicle-Reimbursement
2235 90. 00 The Dark Room Prints and Slides
2236 318. 96 Department of Parks and- Plumbing Skills Program-David
Recreation Topley
2237 1 ,029. 92 Dorn' s District Vehicle Expense
2238 149. 57 Dyna Industries , Inc. Emergency Medical Supplies
2239 91. 35 Emergency Vehicle Equipment- Law Enforcement Equipment
Service
2240 134. 80 Ewert' s Photo Film and Mailers
2241 40. 00 Excel Pool and Patio , Inc. Pool Maintenance
2242 75 ,000. 00 First American Title- Addition to Long Ridge Open-
Insurance Co. Space Preserve(Bean Property)
2243 25 . 10 The Frog Pond Meal Conference-Thornewood and
Hidden Villa Committees
2244 116 . 66 Graphicstat Trail Sign Prints-Deer Hollow
and Hidden Villa
2245 497. 16 Hubbard and Johnson Materials for Fremont Older
Adobe Shed and Flooring,Counter-
top for Skyline Cabin,Shelving
and wood for Skyline Cabin.
� 2246 109 .48 The Hub. Schneider Ranger Uniforms
2247 6. 71 Keeble and Shuchat Prints of Burn for Docent Walk
2248 39. 32 Lunde Mfg. Inc. Eagle Claw Rubbish Pickers
-81-13 - Page 2
oune 24, 1981
Meeting 81-16
Amount Name Description
2249 $ 9 . 00 Management Learning Lab . Subscription-One Year
2250 220. 00 Microfiche Publishers , Inc. Mapping
2251 19. 16 Minton' s Lumber & Supply One Gallon Exterior Primer
2252 19. 92 Norney' s Office Supplies
2253 300. 70 Orchard Supply Hardware Support Equipment and Supplies
for Rogue Valley Trail and Field
-Supplies
2254 52. 72 Pitney Bowes Postage Meter
2255 40. 00 City of Palo Alto Agenda and Minutes-One Year
Subscription
2256 72. 52 PG and E . Utilities
2257 627. 50 The Pipe Yard Culvert Pipes for .Trails
2258 1, 425 . 00 Rogers ,Vizzard and Tallett May Legal Services
2259 13. 50 Rancho Cobbler Repair Uniform
2260 1 , 158 . 19 Clyde Robin Seed Co. , Inc . Seeds
2261 349. 02 REI Co-op Rescue and Recovery Equipment
2262 10. 65 S and W Equipment Replacement Parts for Chain' Saws
2263 653. 73 Sears Drill and Hold Down C'lamp ,High
Pressure Washer and Safety Goggles
2264 5 , 960. 0.0 SGS , Inc. Grading of Roads-Rancho San
Antonio ,Fremont Older- and
Manzanita Open 'Space Preserve
2265 8. 20 San Jose Art Drafting Supplies
2266 191. 63 Tools-R-Us Shop Power Tool and Field Power
Tool and Accessories
2267 110. 64 Uno Graphics Fremont -Older and Skyline Trails
.Brochures
2268 10. 64 Victor Shop Supplies-Oxygen
2269 389. 63 Xerox Installment Payment and
Maintenance
2270 144. 71 Xerographic Copy Systems Xerox Supplies
2271 78. 00 Cardillo Travel Agencies Out-of-Town lieeting Expense-
Herbert Grench
2272 126. 40 Steven D. Sessions Private Vehicle Expense
2273 100. 00 Susan Murie Cardiopulmonary Resuscitation
Training-9 Rangers
C-81-13
June 24, 1981
Meeting 81-16
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
Amount Name Description
2226 $ 16. 00 Administrative Management One Year Subscription
2227 220. 00 A-1 Septic Tank Service , Inc. Pump Tank-Saratoga Cap Residence
2228 83. 26 Auerbach Publishers , Inc. Book-"Computers in Local Govt/
Police and Fire"
2229 1. 33 B and H Rentals One Pull Rope for Pumper
2230 3, 354. 75 Birnie Lumber Split Rail Fencing-Windy Hill ,
Los Trancos , Rancho San Antonio
2231 1, 150. 00 Louis B. Bordi & Son Discing Fire Guards at Windy
Hill and Rancho San Antonio
2232 123. 20 Bull' s Glass and Screen and Screen and Screen Door-Ranger
Screen Center Office
2233 325. 13 CA Water Service Co. Utilities
2234 10. 00 James Boland District Vehicle-Reimbursement
2235 90, 00 The Dark Room Prints and Slides
2236 318. 96 Department- of Parks and- Plumbing Skills Program-David
Recreation Topley
2237 1,029. 92 Dorn' s District Vehicle Expense
2238 149 . 57 Dyna Industries , Inc. Emergency Medical Supplies
2239 91. 35 Emergency Vehicle Equipment- Law Enforcement Equipment .
Service
2240 134. 80 Ewert' s Photo Film and Mailers
2241 40. 00 Excel Pool and Patio , Inc. Pool Maintenance
2242 75 )000. 00 First American Title- Addition to Long Ridge Open-
Insurance Co. Space Preserve(Bean Property)
2243 25. 10 The Frog Pond Meal Conference-Thornewood and
Hidden Villa Committees
2244 116. 66 Graphicstat Trail Sign Prints-Deer Hollow
and Hidden Villa
2245 497. 16 Hubbard and Johnson Materials for Fremont Older
Adobe Shed and Flooring,Counter-
top for Skyline Cabin ,Shelving
and wood for Skyline Cabin.
2246 109.48 The Hub Schneider' s Ranger Uniforms
2247 6. 71 Keeble and Shuchat Prints of Burn for Docent Walk
2248 39. 32 Lunde Mfg. Inc. Eagle Claw Rubbish Pickers
C-81-13 - Pa e, 2
Wised
June 24, 1981 Re
Meeting 81-16
!t
.�.__Amount Name Description
2249 $ 9. 00 Management Learning Lab. Subscription-One Year
2250 220. 00 Microfiche Publishers , Inc. Mapping
2251 19. 16 . Minton' s Lumber & Supply One Gallon Exterior Primer
2252 19. 92 Norney' s Office Supplies
2253 300. 70 Orchard Supply Hardware Support Equipment and Supplies
for Rogue Valley Trail and Field
-supplies
2254 52. 72 Pitney Bowes Postage Meter
2255 40. 00 City of Palo Alto ' Agenda and Minutes-One Year
Subscription
2256 72. 52 PG and E . Utilities
2257 627. 50 The Pipe Yard Culvert Pipes for .Trails
2258 1,425. 00 Rogers ,Vizzard. and Tallett May Legal Services
ervides
2259 13. 50 Rancho Cobbler Repair Uniform
2260 1 , 158. 19 Clyde Robin Seed Co. , Inc. Seeds
2261 349. 02 REI Co-op Rescue and Recovery Equipment
2262 10. 65 S and W Equipment Replacement Parts for Chain" Saws
2263 653. 73 -Sears Drill and Hold Down Clamp ,High
Pressure Washer and Safety Goggle�
2264 5 ,960. 00 SGS , In-c. Grading of Roads-Rancho San
Antonio,Fremont Older` and
Manzanita Open 'Space Preserve
2265 8. 20 San Jose Art . Drafting Supplies
2266 191. 63 Tools-R-Us Shop Power Tool and Field Power
Tool and. Accessories
2267 110. 64 Uno Graphics Fremont Older and Skyline Trails
.Brochures
2268 10 . 64 Victor Shop Supplies-Oxygen
2269 389. 63 Xerox Installment Payment and
Maintenance
2270 144. 71 Xerographic Copy Systems Xerox Supplies
2271 78.00 Cardillo Travel Agencies Out-of-Town lieeting Expense-
Herbert Grench
2272 126 . 40 Steven D. Sessions Private Vehicle Expense
2273 100. 00 Susan Murie ' Cardiopulmonary Resuscitation
Training-9 Rangers
2274 400. 00 Mr. & Mrs . Jens Karl -Kroijer Deed of Trust Payment-June
2275 733. 00 Katherine Blackburn Contract Services-June
2276 100. 00 Metro Real Estate Research Appraisal Services
2277 62.00 David Topley Training-Woodshop
2278 369 . 00 Santa Rosa Junior, College� NPS -Law Enforcement Course
Joan Ferguson
C-81-13 Page 3
ine 24, 1981 Revised
_zeting 81-16
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
n Amount Name Description
2279 $ 220. 00 California Tomorrow Summer Legal Intern
2280 162 . 99 Petty Cash Office Supplies , Private Vehicle Expense
Out-of-Town Meeting Expense,Color Prints
for LWCF Grant, Meal Conference Expense,
and Paper for District History Project
LAND DEBT SERV ICE June 5, 1981
Open Space Payable Close Original Rate Terms Payable Princi- Inter- Final Remarks
Preserve to of amount % Fiscal Yr. pal est payment
(parcel) Escrow of note ($) 1981-82 ($) ($) Due
El Sereno Scott 7/16/75 125,000 6.5 9 yrs. princ. & int. semi ann. 16,156 12,500 3,656 11/3/85
El Sereno Hayes 7/10/75 175,000 6.5 9yrs. princ. & int. ,int.semi ann. 22,619 17,500 5,119 11/3/85
N. Foothills Blair 6/4/74 165,000 6.5 8 yrs. princ. & int. ann. 20,866 16,560 4,306 7/3/84
Los Trancos Dahl 12/10/78 600,000 7. 5 4 yrs. princ. & int. arm. 161,250 150,000 11,250 7/10/84
Various Series A 7/31/77 4,000,000 5.0 10 yrs. princ. ann. , int. ann. 603,750 460,000 143,750 7/15/87
Note-
holders
Monte Bello Burns 12/2/77 1,600,000 6.0 10 yrs. princ. & int. ann. 227,200 160,000 67,200 12/2/87 Portion Trust Fund
Manzanita Mindling 12/13/80 85,000 6.0 10 yrs. princ, & int. ann. 13,600 8,500 5,100 8/13/90
Ridge
El Sereno Lovell 4/9/80 25,000 8.0 5 yrs. princ. & int. arm. 6,600 5,000 1,600 5/9/85
Manzanita Bell 7/22/80 105,000 8.0 10 yrs. princ. & int. ann. 18,900 10,500 8,400 7/22/90
Ridge
Windy Hill P.O.S.T. 1/29/81 500,000 8.5 5 yrs. princ. ann. ,int.semi ann. 142,500 100,000 42,500 2/1/86 Assigned to
or assignee Lindsey
Fremont Older Garrod 8/26/80 725,000 8.0 5 yrs. princ. & int. ann. 203,000 145,000 58,000 8/26/85
Manzanita Guadalupe 1/14/81 213,000 8.0 10 yrs. princ. & int. ann. 38,340 21,300 17,040 1/14/91
Ridge Disposal
Long Ridge Incerpi 3/4/81 7,000 7.0 2 yrs. int. only 490 none 490 11/30/82 All due 11/30/82
(Smith)
Russian Ridge Coplon 3/19/81 400,000 8.0 5 yrs. princ. & int. ann. 112,000 80,000 32,000 3/19/86
Russian Ridge Kroijer 6/11/80 89,671 5.0 3 yrs. m. pmt- $400.00 4,800 343 4,457 l/1/83 All due l/1/83
(Fine)
Manzanita Ridge Leverich 5/13/81 50,000 7.0 20 yrs. mo. pmt. $387.65 or more 4,652 1,190 3,462 5/13/2001
(Risley)
TOTALS $ 8, 864, 671 $ 1,596,723 $1,188,393 $408,330
DRAFT June 24, 1981
To : Board of Directors
From : Nonette Hanko
Subject : Evaluation Criteria for General Manager
Dear Colleagues :
The following is my proposal for a set of Board
adopted criteria we can use during our evaluation process of the
General Manager. I have circulated to you a 28 page handbook
titled Evaluating the Chief Administrator, the appendix of which
contains sample criteria which might be useful to us for ideas ,
if you agree to the desirability for this type of procedure. Up to
this time, the only adopted criteria has been in conjunction with
the Program Evaluation process initiated by Herb.
Following is my recommended outline :
1. Board discussion on need and type of criteria.
2. Board discuss with Herb the need and type of criteria and
a. need and type of reverse evaluation criteria ( example
Is Board providing Manager with adequate policy direction
to carry his tasks ? )
3. Agree on method of developing criteria including reverse criteria
if needed.
Suggested methods. . .
a.) Ask for evaluation procedure used by Herb in evaluating
his staff as a basis for discussion.
b. ) Each Director make suggested list,,and'reverse list.:
c.) Manager make suggested list and.reverse list.
d. Waster list is typed and circulate prior to meeting on subject.
e. ) Meeting/ retreat or other public meeting ( with Facilitator
if desired by Board ) to accomplish the following :
1.)Recommend a list of Criteria ( including a reverse list
2.) Recommend appropriate time of year and type of meeting
for the process.
4. Board adopt recommendations at a Regular Board Meeting.