HomeMy Public PortalAbout19810708 - Agenda Packet - Board of Directors (BOD) - 81-17 Meeting 81-17
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
Regular Meeting
Board of Directors
AGENDA
Wednesday 375 Distel Circle, Suite D-1
July 8, 1981 Los Altos, California
(7:30) ROLL CALL
APPROVAL OF MINUTES - May 27, 1981
WRITTEN COMMUNICATIONS
ADOPTION OF AGENDA
ORAL COMMUNICATIONS
OLD BUSINESS WITH ACTION REQUESTED
(8:10) 1 . Approval of Use and Management Recommendations for Long Ridge Open Space
Preserve (Bean Property) -- S. Sessions
(8:10) 2. Presentation by Mid-Peninsula Trails Council -- S. Sessions
(8:40) 3. Follow-Up on the Monte Bello Open Space Preserve Parking Lot Approval
Process -- S. Sessions
(9:10) 4. Position Statement on Monte Bello Open Space Preserve -- K. Duffy
NEW BUSINESS WITH ACTION REQUESTED
(9:15) 5. Approval of Short-Term Loan -- M. Foster
Resolution Authorizing Issuance of Midpeninsula Regional Open Space
District Tax Anticipation Note, Series 1981-82A
Resolution Awarding Sale of Tax Anticipation Note
(9:20) 6. Follow-Up on Issues and Questions From Site Emphasis and Program
Evaluation Workshops -- H. Grench
(9:50) INFORMATIONAL REPORTS
CLAIMS
CLOSED SESSION (Land Negotiations and Personnel )
ADJOURNMENT
TO ADDRESS THE BOARD: When an item you're concerned with
appears on the agenda, please address the Board at that
time; otherwise, you may address the Board under OraZ
Communications. When recognized, please begin by stating
your name and address. Conciseness is appreciated. We
request that you complete the forms provided so your name
and address can be accurateZy incZuded in the minutes.
Teeting 81-14
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CAVFORNIA 94�-22
(415) 965-4717
Regular Meeting
Board of Directors
M I N U T E S
May 27, 1981
I . ROLL CALL
President Richard Bishop called the meeting to order at 7 : 05 P.M.
Members Present: Katherine Duffy, Daniel Wendin, Barbara Green,
Edward Shelley, Nonette Hanko, Harry Turner, and Richard Bishop.
Personnel Present: Herbert Grench, Craig Britton, Steven Sessions ,
Del Woods , Mary Gundert, Jean Fiddes , Charlotte MacDonald, Kathy
Blackburn, Michael Poster, and Stanley Norton.
II. CLOSED SESSION
The Board recessed for a Closed Session on personnel matters at
7: 06 P.M. and reconvened for the public meeting at 7 : 36 P.M.
III. APPROVAL OF MINUTES
A. April 22, 1981
Motion: E. Shelley moved the adoption of the minutes of April 22 ,
1981 as presented. K. Duffy seconded the motion.
Discussion: N. Hanko requested the words "previous proposed"
in the first sentence of the fourth paragraph on Page Seven
be changed to read "Los Trancos" . D. Wendin requested the
second paragraph on Page Five be corrected to read '"D. Wendin
said that the Committee expected to return to the Board
with an evaluation of the proposals , based on various
evaluation criteria. If the Board wishes to encourage
a certain objective, the Board would "weight" the proposals
accordingly. " D. Wendin asked H. Turner if he had called
a meeting of the Windmill Pasture Committee, and H. Turner
said he had not. K. Duffy requested the words "two cisterns"
in P. Obluda's statement on Page Ten be corrected to read
"one cistern" . The motion to adopt the minutes , with the
corrections noted, passed unanimously, with B. Green ab-
staining from the vote.
B. May 2, 1981
Motion: D. Wendin moved the approval of the minutes of May 2 , 1981.
K. Duffy seconded the motion. The motion passed unanimously,
with E. Shelley and B. Green abstaining from the vote.
IV. WRITTEN COMMUNICATIONS
J. Fiddes reported the Board had received the following written
communications :
1) A letter, dated May 20 , 1981, from N. Timothy Hall , Professor of
Geology, Foothill College, regarding the proposed geologic trail
for the Monte Bello Open Space Preserve.
2) A letter, dated May 18 , 1981, from Irene S . Berg protesting the
Herbert A.Grench.General Manager
Boardof Directors:Katherine Duffy.Barbara Green,Nonette G Hanko,Richard S.Bishop.Edward G She:ley.Harry A Turner,Daniel G.Wern
Meeting 81-14 Page Two
demolition of the bay tree cistern at the Monte Bello Open
Space Preserve.
3) A letter, dated May 12, 1981, from Winter Dellenbach protesting
parking lot location "L" on the Monte Bello Open Space Preserve.
4) A letter, dated May 17, 1981, from Harry H. Haeussler, Jr.
1094 Highland Circle, Los Altos, regarding the District's
responsibility to provide adequate parking space for people
using District preserves.
4) Letters dated May 27 , May 25, May 26, and May 25, 1981 res-
pectively expressing opposition to parking lot location "L"
on the Monte Bello Open Space Preserve from the following
individuals: Mr. and Mrs. N. R. Moseley, 3830 Page Mill Road,
Los Altos -Hills; William C. Barkow, 11384 Churton Avenue,
Los Altos; Mr. and Mrs . John French, 335 Golden Oak Drive,
Portola Valley; and Mrs . Virginia McKim, 864 Cedro Way,
Stanford. She noted that Mrs. McKim also expressed support for
locating the parking lot in the old riding ring area in her
letter.
5) A letter, dated May 27, 1981, from Lewis C. Reed, Treasurer,
Mid-Peninsula Trails Council, explaining the purpose of the
organization and discussing the needs for horse trailer parking
at the Monte Bello Open Space Preserve.
6) A letter, dated May 22, 1981, from David and Barbara Leeson,
15300 Blackberry Hill, Los Gatos , regarding the proposed
property exchange on the evening's agenda and their opposition
to residential development of the District's parcel unless their
interests in privacy and open space views were formally protected
in the deed by covenants to run with the land.
7) A letter, dated May 26 , 1981, from Thomas E. Harrington, 4201
Page Mill Road, Los Altos, requesting that the Board relocate
the proposed parking lot location "L" .
V. ADOPTION OF AGENDA
R. Bishop stated the Board's consensus that the agenda was adopted
as presented.
VI. ORAL COMMUNICATIONS
Barbara H. Crafford, 16830 Sheldon Road, Los Gatos , addressed the
Board in behalf of the residents of Sheldon Road regarding several
concerns the residents had with the operation and maintenance of
the El Sereno Open Space Preserve. She distributed a letter,
dated May 15, 1981 and signed by seventeen Sheldon Road residents ,
that outlined the residents ' concerns .
With the Board' s concurrence, R. Bishop directed staff to return to
the Board at the meeting of June 24, 1981 with a staff report on the
concerns discussed in the letter.
VII. OLD BUSINESS 19ITH ACTION REQUESTED
A. Addendum to Use and Management Plan for Monte Bello Open Space
Preserve
R. Bishop noted the agenda item had been continued from the
meeting of April 22, 1981, that the Special Meeting of the Board
held on May 2, 1981 had been a field tour of the site, and that
staff had prepared an addendum to the Use and Management Plan
for Monte Bello Open Space Preserve discussed at the April 22
meeting.
'Meeting 81-14 Page Three
S. Sessions reviewed memorandum M-81-50, dated May 20, 1981,
which was the addendum to the Use and Management Plan for the
Monte Bello Open Space Preserve, report R-81-16, dated April 17 ,
1981. He noted that staff recommended that the proposed parking
lot for the Preserve be situated in location "L" , that a pro-
vision should be included in the proposed trail system for a
connecting trail from Canyon Trail to the northeast portion of
the Preserve, that the proposed Geology Trail was felt by staff
to be an integral part of the trail system, that the flat area
where the old barns were located should be used by equestrians
on a permit basis for parking, and that staff was still recommend-
ing the removal of the cistern and spring box located above the
sag pond.
H. Haeussler stated that adequate parking should be provided for
Preserve users and that more consideration and parking areas for
equestrians should be given by the District.
Mark Schneider, Box 343, Star Route #2, La Honda, restated his
opposition to the removal of the cistern and spring box above
the sag pond, encouraged the Board to undertake a feasibility
study on providing public transportation to the Preserve, and
suggested that the District do some long-range planning on the
total number of parking areas that would be needed if the District
encourages the public to visit the Preserve.
Glen Morris, 3278 Skyline Boulevard, said he felt the members
of the public in attendance at the May 2 Special Meeting were
not in favor of the removal of the cistern and spring box above
the sag pond.
Thomas Harrington, 4201 Page Mill Road, Palo Alto, stated he
agreed the spring box should not be removed and expressed his
opposition to situating the parking lot at location "L" . He
said the location highly impacted his home and members of the
public driving on Page Mill Road or hiking on the Preserve. He
referred the Board to his written communication of May 25, 1981
and its attachments and discussed his opposition to location "L"
based on safety, use, landscaping, handicapped use, and political
factors. Mr. Harrington suggested the Board separate the loca-
tion of the parking lot and the demolition of the spring box from
the proposed Use and Management Plan for the Monte Bello Open
Space Preserve and prepare a separate report on these items, while
approving the remainder of the plan. He noted the public interest
would be better served if the Board did not take any action on
the parking lot location at this time, and in response to a ques-
tion from H. Turner, stated he could support locating a parking
lot in locations "F1" , "G" , and the"OK Corral" . Mr. Harrington
stated he did not feel staff had properly evaluated the "Fl"
location he had proposed.
Ellie Huggins, 824 San Francisco Court, Stanford, stated she had
addressed the Palo Alto City Council at the May 25 meeting and
had spoken in favor of allowing reasonable access to the Monte
Meeting 81-14 r Page Four
Bello Open Space Preserve with parking located on the Monte Bello
side of Page Mill Road. She noted that the Preserve could only,
in her opinion, be accessed properly from the Monte Bello side of
the road and asked that the Districts Board and staff interface
with staff and members of the Palo Alto Planning Commission so
that the matter could be resolved in the near future.
William Spangle, 3240 Alpine Road, Portola Valley, stated the
parking lot should be located on the south side of Page Mill Road,
the District should take a position on how much parking would
ultimately be provided in the area, it was time for the District
to consider how to encourage people to use public transportation
or chartered bus service for groups, visual aspects should be con-
sidered with all other factors when evaluating a parking lot
location, and said he hoped the District would not consider putting
large parking areas on all of its open space areas.
Virginia McKim, 864 Cedro Way, Stanford and an adjacent property
owner to the Preserve, stated her opposition to parking lot loca-
tion "L" because of safety and aesthetic factors, her support
for locating the parking lot in the old riding ring area of the
Los Trancos Open Space Preserve, and her opposition to the demo-
lition of the spring box.
H. Haeussler stated the District should retain the spring box
and asked if all the downed barbed wire would be removed from
the Preserve.
N. Hanko stated she hoped the Board would take some action at
this meeting to start the discussions and exploration of public
transportation possibilities with representatives from Palo Alto,
Santa Clara County, and San Mateo County. D. Wendin suggested
that the Board invite County transportation representatives to
address the Board on long-range planning and future funding for
public transportation in the area.
S. Sessions, in response to a question from D. Wendin, stated
he had not seen any plans for the "F location since it had
been introduced by Mr. Harrington during a field tour, and he
noted the newly proposed location combined one-half of location
"L" and one-half of location "F" . He stated staff had considered
location "F" but had not recommended placing the parking lot in
this location because of geographical and access factors.
D. Wendin discussed the process that might be involved and the po-
tential goal of directing staff to meet with staff members from
San Mateo County and Palo Alto to discuss further possible loca-
tions for the parking lot. He said the ultimate goal was for
staff to recommend a location on which to do a site study, but
noted staff needed to provide the Board with information regarding
scheduling and cost analysis, including staff time and labor involved.
Purusha Obluda, 31570 Page Mill Road, Los Altos Hills, expressed
his opposition to the demolition of the spring box and the loca-
tion of a parking lot on the Monte Bello side of Page Mill Road.
Meeting 81-14 Page Five
He noted locating the parking lot in the old riding ring area
would allow for a compromise and said that if District represen-
tatives were to meet with the Preserve ' s neighbors and discuss
the parking lot location and their concerns, the matter could
be resolved in 30-60 days.
R. Bishop stated the Board should move ahead, make the area
accessible to all members of the public, and approve the use and
management plan, including the location of the parking lot, as
presented by staff. He noted he did not feel that further study
would allow the Board to make a better decision than they could
make at this meeting and said a joint planning effort could bog
down the matter. He urged the Board to approve the staff' s
recommendations contained in the reports.
N. Hanko, in response to a question asked previously by H. Turner,
stated the Palo Alto Planning Commission had opposed situating
the parking lot at location "G" because of the amount of cut and
fill that would have had to occur and because the location dis-
turbed a natural area overlooking the Stevens Creek watershed.
N. Hanko showed slides of the spring box and cistern above the
spring box and encouraged the Board not to remove these structures.
In response to a question from D. Wendin asking what it would
take to secure the spring box and cistern, H. Grench stated the
spring box could be covered and possibly filled with rock and
the hole' leading, into the cistern would have to be secured.
He noted it was staff' s intention to try to minimize all hazards
and insurance risks on the Preserve.
Sam Jones, 16891 Stevens Canyon Road, Cupertino, stated the
cistern and spring box could be a valuable water source in the
future and should be retained.
Motion: N. Hanko moved that the Board adopt the Use and Management
Plan recommendations as contained in the staff report of
April 17, 1981 and as contained in the addendum dated May 20,
1981 with the exception of the proposed parking lot "L" ,
direct staff to work with the City of Palo Alto planning
staff and San Mateo County planning staff as appropriate for
the purpose of recommending to the Board a parking lot which
will accommodate public use of Monte Bello Preserve while
protecting the visual integrity of Stevens Creek Canyon,
and use the District adopted criteria for location of sites
and recognized sites including F 1 as a basis for the study.
D. Wendin seconded the motion.
Discussion: R. Bishop spoke against the motion for the
reasons he stated earlier in the meeting when urging the
Board to accept the staff' s recommendations as presented.
Motion to Amend: D. Wendin moved that the motion be amended to in-
clude the statement that the Board reaffirms that the parking
lot be located on the south or Monte Bello side of Page Mill
Road, that the second part of the motion be amended to read
"direct staff to work with the Cityof Palo Alto planning
Meeting 81-14 Page Six
staff and San Mateo County planning staff as appropriate
for the purpose of recommending to the Board a parking lot
on the south side of Page Mill Road in the frontage extending
from sites G to L, inclusive, and specifically including Fl
which will accommodate public use of Monte Bello Preserve
while protecting the visual integrity of Stevens Creek Can-
yon" , and that the following statement be added at the end
of the motion "Staff to return at the June 24 meeting after
preliminary discussion with staffs of Palo Alto and San
Mateo County with a proposed schedule and cost estimate. "
E. Shelley seconded the motion to amend.
Discussion: H. Turner requested the following phrase "and
explicitly state whether or not a compromise, in their opinion,
could be reached" be added to the last sentence of the motion.
D. Wendin and E. Shelley accepted adding the phrase to the
motion to amend. The motion to amend passed on the following
vote:
AYES: K. Duffy, D. Wendin, B. Green, E. Shelley, and
H. Turner.
NOES: N. Hanko
ABSTAIN: R. Bishop
Motion to Amend: K. Duffy moved that the original motion be amended
to state that the cistern and spring box be left intact.
N. Hanko seconded the motion.
Discussion: Discussion centered on methods that could be
used to secure the cistern and spring box.
Motion to Amend Amendment: K. Duffy moved that her motion to amend
be amended to include the statement that the method of se-
curing the spring box was left to staff discretion. D. Wendin
seconded the motion. The motion to amend the amendment
passed on the following vote:
AYES: K. Duffy, D. Wendin, B. Green, E. Shelley, N. Hanko,
R. 'Bishop
NOES: H. Turner
The amended motion to amend passed on the following vote:
AYES: K. Duffy, D. Wendin, B. Green, E. Shelley, N. Hanko
NOES: H. Turner
ABSTAIN: R. Bishop
Discussion:
K. Duffy discussed the name changes noted in the staff re-
port for the different areas of the Preserve and requested
that staff continue the use of the name "Black Mountain
Area" wherever appropriate.
D. Wendin stated that when the District acquired the McNiel
property that area would lend itself to equestrian parking,
and therefore, the District should not have to make special
provisions for volume equestrian parking in the parking lot
along Page Mill Road. S. Sessions stated, in response to
a question from D. Wendin, staff had not studied the McNiel
area for equestrian parking.
Meeting 81-14 Page Seven
Motion to Amend: D. Wendin moved to amend the original motion such
that the Board only approve the Geology Trail in concept
and that a detailed plan of the trail be reviewed by the
Board before actual construction. B. Green seconded the
motion. I
Discussion: D. Wendin stated the Board should be aware of
the costs to construct the Geology Trail and noted he was
very concerned about the area where the trail would be located.
E. Shelley stated his opposition to the motion to amend,
noting it was staff's responsibility to see that a proper
trail was constructed.
The motion failed to carry on the following vote:
AYES: B. Green and D. Wendin
NOES: K. Duffy, E. Shelley, H. Turner, N. Hanko, R. Bishop
H. Grench stated the State Department of Parks and Recreation
was expecting to see the entire Monte Bello Development Plan,
including the parking lot location and designand staff
pouldnot implement any part of the plan until the State
approved the whole plan, including the parking lot. The main
motion, as amended, moving that the Board adopt the Use and
Management Plan recommendations as contained in the staff report
of April 17, 1981, and as contained in the addendum dated May
20, 1981 with the exception of the proposed parking lot L•!
that the Board reaffirm that the parking lot be located on
the south or Monte Bello side of Page Mill Road ; that the
staff be directed to work with the City of Palo Alto planning
staff and San Mateo County planning staff as appropriate
for the - purpose of recommending to the Board a parking lot
on the south side of Page Mill Road in the frontage extending
from sites G to L, inclusive, and specifically including
Fl-Avhich ., will accommodate public use of Monte Bello Pre-
serve while protecting the visual integrity of Stevens Creek
Canyon; that the staff use the District adopted criteria for
location of sites and recognized sites including F, as a
basis for the study; that the cistern and spring box be
left intact with the method of securing the spring box
left to staff discretion ; and that the staff return at the
June 24 meeting after preliminary discussions with staffs
of Palo Alto and San Mateo County with a proposed schedule
and cost estimate and explicitly state whether or not a
compromise, in their opinion, could be reached passed on
the following vote : ,
AYES: K. Duffy, E. Shelley, H. Turner, N. Hanko, B. Green,
D. Wendin
NOES: R. Bishop
Motion: K. Duffy moved that staff mitigate the safety hazards on
the site immediately. D. Wendin seconded the motion. The
motion passed unanimously.
Meeting 81-14 Page Eight
VIII. NEW BUSINESS WITH ACTION REQUESTED
A. Proposed Addition to Manzanita Ridge Open Space Preserve with
Land Exchange - Sorahan Property
C. Britton reviewed report R-81-22, dated May 27 , 1981, regarding
the opportunity for the District to exchange the 44 acre former
Duffy-Barnes parcel which had been withheld from dedication at the
time of acquisition, for two separate parcels totaling 37 acres in
a more critical open space area south of the Town of Los Gatos.
He noted the District would retain an open space easement over
30 acres of the Duffy-Barnes parcels and would retain design
review rights over any proposed development on the property.
He said the District would not incur any out-of-pocket expenses
in retiring the notes held by the Sorahans. He showed slides
of the property, and discussion then centered on whether the
District should have both design review and approval over any
development undertaken by the Sorahans .
K. Duffy, referring to the written communication from David and
Barbara Leeson, asked C. Britton if he felt additional wording
changes relating to design review and approval would be satis-
factory to the Leesons. C. Britton responded the Leesons had
not yet seen the final wording of the documents and that it
wasn't known if it solved all of their questions.
S. Sessions reviewed the use and management recommendations
contained in the staff report, noting that staff was recommending
the property be withheld from dedication at this time and be-
come an addition to the Manzanita Ridge Open Space Preserve,
Limekiln Canyon Area.
D. Wendin stated the Public Notification Committee had discussed
the approval of use and management recommendations and noted the
Committee would be suggesting that such recommendations not be
approved by the Board at the same meeting at which action was
taken on an acquisition so as to allow members of the public to
commentlon the proposed use and management recommendations.
Motion: D. Wendin moved the adoption of Resolution 80-31 Approving
and Authorizing Acceptance of an Agreement to Exchange Interest
in Real Property, Authorizing Officer to Execute a Grant Deed
to the Property Being Released, Authorizing Officer- to *Execute
Certificate of Acceptance of Grant to District and Authorizing
General Manager to Execute Any and All Other Documents Necessary
or Appropriate to Closing of the Transaction, (Manzanita Ridge
Open Space Preserve - Sorahan Property) , as amended by C. Britton,
subject to ratification by the Sor,..hans. B. Green seconded the
motl.on.
Discussion: C. Britton read the changes recommended by S. Norton
for the second section of Exhibit D: "DISTRICT shall have the
right of Design Review and Approval as herein defined. . .Design
Review is intended to provide a process for review and approval
by the District. . . . . " and inclusion of a section (c) : "All
such buildings, structures, planted or landscaped areas, paved
areas and other improvements shall be constructed or installed
in accordance with the plans as approved by the DISTRICT, provided
that the DISTRICT'S approval shall not be withheld unreasonably. "
The motion passed unanimously.
Meeting 81-14 Page Nine
Motion: D. Wendin moved that the Board continue the use and manage-
ment recommendations, except for the recommendation in
Paragraph B relating to the cisterns, to the next Board
meeting. N. Hanko seconded the motion. The motion passed
unanimously.
Motion: D. Wendin moved that the Board withhold the property from
dedication and adopt Manzanita Ridge Open Space Preserve -
Limekiln Canyon Area as the unofficial name of the site.
B. Green seconded the motion. The motion passed unanimously.
B. Renewal of Agreement with the City of Mountain View for Deer
Hollow Farm
S. Sessions reviewed memorandum M-81-54 , dated May 21, 1981,
regarding a six month interim extension of the current lease
for Deer Hollow Farm so as to allow staff time to review and
incorporate some proposed changes on the lease agreement with the
City of Mountain View.
Motion: K. Duffy moved that the Board approve a six month
interim extension of the agreement with the City of
Mountain View for the operation and imaintenance of
Deer Hollow Farm and that the Board conceptually approve
possible changes to the agreement as discussed in the
report. E. Shelley seconded the motion.
Discussion: D. Wendin stated he would support the motion
as long as the Board would each year, have the agreement
reviewed by staff in the use and management plans .
H. GrencT. clarified that the Board was conceptually
approving the proposed changes to the lease agreement,
including the inclusions of the master plan document
through the use and management review process.
The motion passed unanimously.
C. Revised Annual Claims List for 1980-81
M. Poster reviewed memorandum M-81-53, dated May 18, 1981, re-
garding changes in the 1980-81 annual claims list.
Motion: D. Wendin moved that the Board approve the revised
annual claims list for 1980-81. N. Hanko seconded the
motion and the motion passed unanimously .
D. California 2000 Project Regional Conference
C- MacDonald reviewed memorandum M-81-51, dated May 21, 1981,
regarding the request for the District to participate as a
co-sponsor of the California 2000 Project Regional Conference
to be held on Saturday, June 20 , 1981, at Golden Gate University
in San Francisco.
Motion: E. Shelley moved that the Board agree to co-sponsor
California 2000 Project Regional Conference and
designate one or two Board members to serve as liaison
and to represent the District at the Conference.
K. Duffy seconded the motion.
Meeting 81-14 Page Ten
Discussion: Discussion centered on whether any members
of the Board would be available to serve as liaisons
and attend the conference. R. Bishop recommended the
Board approve co-sponsorship and later determine if
any Board members would be able'to represent the District.
He noted staff members might have to fill in as
liaisons .
Amended Motion: E. Shelley amended his original motion and moved
that the Board agree to co-sponsor the California 2000
Project Regional Conference and if possible designate
one or two Board members or staff members to serve
as liaison and to represent the District at the con-
ference. K. Duffy agreed to the seconding of the
amended motion that passed unanimously.
NEW BUSINESS WITH NO ACTION REQUESTED
A. Presentation of Preliminary Budget for Fiscal Year 1981-82
H. Grench asked if the Directors had any questions concerning the
report R-81-21, dated May 21, 1981, which outlined the preliminary
budget prepared by staff for the 1981-82 fiscal year, noting the
Board would be requested to take action on the proposed budget
at their next regular meeting.
E. Shelley suggested that the Open Space Management staff prepare
a five-year plan for staffing against which all requests for
additional staff members in that section could be compared. He
also recommended that a five-year plan for capital replacement
of equipment be prepared.
H. Haeussler stated he would like to see another ranger on the
staff immediately and asked if any money had been budgeted for
the repair of the Black Mountain Trail on the Duveneck property.
S. Sessions responded no money had been allocated for development
of trails on non-District property.
Tom Kavanaugh, 1726 Spring Street, Mountain View, suggested the
Board review the District's current financial statement and monthly
printouts at the next Board meeting.
IX. OLD BUSINESS WITH ACTION REQUESTED, continued
B. Issues and Questions from Site Emphasis and Program Evaluation
Workshops
Motii;H7. N. Hanko moved the continuance of this agenda item to
a future meeting to be set at the President 's discretion
when all Board members were present. H. Turner seconded
the motion, and the motion passed unanimously.
R. Bishop polled the Board to determine if there were any members
who did not object to having this agenda item discussed at a meeting
when they were not in attendance. K. Duffy and H. Turner stated
they did not need to be present when the item was discussed.
X. INFORMATIONAL REPORTS
H. Grench stated the District had received 23 contributions
totaling $520 in memory of Elizabeth Holzhauser.
Meeting 81-14 Page Eleven
S. Sessions reported on the public workshop held on May 20, 1981
at Picchetti to gather input for the upcoming use and management
plan for the Picchetti area.
S. Sessions announced the Thornewood Proposals Review Committee would
be meeting on Wednesday, June 3, 1981, at the District office
beginning at 7 :30 P.M.
XI . CLAIMS
Motion: B. Green moved the approval of the revised claims C-81-11,
dated May 27, 1981 . E. Shelley seconded the motion, and
the motion passed unanimously.
XII . CLOSED SESSIO14
The Board recessed to Closed Session at 11:50 P.M.
XIII . ADJOURNMENT
The Board reconvened to adjourn at 12 :50 A.M. , Thursday, May 28, 1981.
Jean Fiddes
District Clerk
C-81-11
May 27,1981
Meetin 81-14
Revise
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
Amount Name Description
2144 247. 30 CA Water Service Co. Utilities
2145 7.50 Campus Report/Stanford Univ. Subscription-One Year
2146 135. 73 Communications Research Co . Radio Equipment Maintenance
2147 33.55 The Dark Room Black and White Publicity Shots
2148 40.00 Excel Pool and Patio , Inc . Pool Maintenance
2149 56 . 33 John Escobar Reimbursement-Uniform Pants and
for Sewer Service Maintenance
2150 550.00 Foss and Associates Personnel Consulting-April
151 7. 18 Foster Bros . Security- Key Duplicates
Systems , Inc.
152 74. 26 The Frog Pond Meal Conference-Budget Comm.and
Public Notification Comm.
153 10. 65 W.W. Grainger, Inc . Site Maintenance-Parts
154 199. 89 , Hubbard and Johnson Locks for Picchetti Buildings
155 26 .63 Image Technology,Inc . Picchetti-Mylar Enlargement
156 10.28 Kragen Auto Supply Supplies for District Vehicles
157 400. 00 Mr. & Mrs . Jens-Karl Kroijer Deed of Trust Payment-May
158 249 .43 Los Altos Stationers Office Supplies
2159 560. 72 Minton's Lumber and Supplies Hardware And Building Materials ,
Paint ,Plumbing and Electrical
Supplies ,Two French Doors for
Fremont Older Adobe.
160 780. 00 Orchard Supply Hardware Shop Supplies ,Fence Posts and
Barbed Wire for Page Mill Fence
-161 25 .00' Jean Fiddes Reimbursement for Unemployment
Seminar(Peninsula Unemployment-
Insurance Council)
162 10. 76 Rancho Hardware Shop Supplies
163 70. 00 University of CA Extension Writing Course-Jean Fiddes
164 40. 00 County of San Mateo Agenda and Minutes-One Year
c:)
165 43. 00 Pat Starrett Reimbursement-Seminar :People-
for Open Space
166 500. 00 U.S . Postmaster Postage
167 10. 64 Victor Shop Supplies-Oxygen
168 200. 74 Xerox Installment Payment
May 27,1981
Meeting 81-14
Amount Name Description
2169 $ 733.00 Kathy Blackburn Contract Services-May
2170 169 . 88 Herbert Grench Agenda Breakfast and Out-o.f.-Town
Meeting Expense
2171 31. 00 William Upson Consulting Services
2172 126. 60 Steven Sessions Private Vehicle Expense and
Reimbursement for Seminar Expenses
2173 144. 00 Regen*ts ,University of CA Trails Symprosium-Steven Sessions
2174 93. 72 Geo. H.. Wilson, Inc. Repair Weather Station
2175 25 .53 Norney's. Office Supplies
?176 150. 00 Jean .Fiddes Postage Meter Advance
!1*77 148. 39 Pet'ty *Cash Postage for"Open Space" , Private-
Vehicle Expense,Office Supplies ,
Meal Confereficesp'Out_-of-Town
• Meeting Expenses . and Subscr•iptio7.
Distributed meeting of July 8, 1981
L GUE
— MOUNTAIN VIEW AREA
of WOMPEN LOS ALTOSHillview Community Center
VOTERS 97 Hillview Avenue Los Altos,Ca 94022 (415)941-4846
July 8, 1981
Board of Directors
Midpeninsula Open Space District
745 Distel Circle,
Los Altos, CA 94022
Dear Board Members :
The League of Women Voters believes that, in order
to guarantee responsive and responsible governmental
decisions, citizen participation must be built into the
planning and management of land resources at every step.
This must include both the conservation and the use of
land resources as well as consideration of all public
and private rights and interests affected by land use de-
cisions.
The proposed policies for public notification are
a good step toward achieving effective citizen participa-
tion, but we believe they are not enough. You need pol-
icies for involving citizen input in the earliest stages
of planning for land use and acquisition in addition to
public notification procedures. As we stated in our
letter of April 28# 1981, our experience has shown that
early public participation can forestall later difficulties.
Broad exposure and discussion will turn up both unfore-
seen problems and novel ways to solve them and also help
define community goals.
The proposal for providing either staff or board
liaison with the Trails Council is one good way to
establish early dialogue on issues of concern in the
planning and management of land resources. Such a process
has proved effective in the East Bay. We urge you to
try this liaison as one step toward building citizen
participation into your land use planning process.
Further, we encourage you to establish a periodic public
review process for land acquisition and use planning.
Third we urge adoption of the policies proposed by your
public notification committee.
Sincerely,
if I
Janie Killermann, President
Distri ed at July 8 , 1981
Mrs. Board Meeting
EDWARD L. GINZTON
2a014 NATOMA ROAD
Los ALTOS HILLS,CA. 94022
June 9, 1981
Mr . Richard Bishop, Chairman
and Board of Directors
Midpeninsula Open Space District
375 Distel. Circle,
Los Altos- CA 94027
Dear Board Members :
I am writing in support of the Trail Council ' s request
that an advisor from MROSD be appointed to serve as a liason
between the Open Space District and The Trails Council- As
a citizen, who has been actively involved for years with
trail issues in Santa Clara County, I feel strongly that
clear communication between public agencies and trail, users
is vital.
From the first official meeting in April the Council.
has begun to meet the need for improved communication between
the users and trail planners in both San Mateo and Santa
Clara counties . As the major link between the two counties,
the preserves of the open space district are the proper focus
for these peopld sincerely interested in e7,tabl-ishing trail.
corridors.
The Trail Council ' s request to the Open Space District
that an advisor be appointed as a liason between the council
and the board is a perfect opportunity to establish a pro-
giiedlye ductive, ongoing relationship between the board and
the public.
Yours truly,
Artemas Ginzton
WRITTEN COMMUNICATION
,LAN CRANSTON Meeting 81-1 ,
CALII=ORNIA July 8 , 1981
�Cr�ifea ..States Zenctfe
WASHINGTON. D.C. 20510
June 19, 1981
Mr. Richard S . Bishop
President, Board of Directors
Midpeninsula Regional Open Space District
375 Distel Circle, #D-1
Los Altos, California 94022
Dear Mr. Bishop,
Thank you very much for your message about some of the cuts President
Reagan has proposed for natural resource programs . I appreciate know-
ing of your concern about the changes these sharply reduced funds will
make in the way we, as a nation, are able to care for our natural her-
itage. I also appreciate your sharing with me your thoughts about the
direction Secretary of the Interior James Watt has indicated he wants
to lead the nation in resource management.
I share your deep feeling for our country' s magnificent coastlines and
forests and our precious lakes and wetlands and deserts . I believe,
as you do, in preserving some of our land in its natural state so that
future generations will know what this country was like before it was
touched by the hand of man.
I agree with the need for fiscal restraint, and I will do my utmost to
cooperate with President Reagan to eliminate the waste, extravagance
and inefficiency contributing to inflation. However parkland acquisi-
tion does not fall in any of these categories . It is not inflationary.
Our parks have not been guilty of fraud and waste . And the park ranger
hardly fits the public stereotype of a bungling bureaucrat.
As I recently indicated to my colleagues in the Senate, I support con-
tinuing appropriations from the Land and Water Conservation Fund for
national park acquisition. I 'm sending along for your further infor-
mation my full remarks on the Senate floor. I hope you' ll find them
of interest.
Please be assured that I ' ll continue to help protect our natural
resources in California and across the nation.
With best regards,
AS cerely,
Alan Cranston
Enclosure
t
1ressional Record
United States lb
o/America PROCEEDINGS AND DEBATES OF THE 97 CONGRESS, FIRST SESSION
Vol. 127 WASHINGTON, WEDNESDAY, APRIL 1, 1981 No. 53
Smate
LAND AND WATER CONSERVATION
FUND
CRANSTON. Mr. President, re- There are authorized parks and recre- The people of our Nation may have
Mr.
gaMr. the land and water conservation ation areas around the country—Santa voted last November to cut back Federal
fund and the reconciliation resolution Monica Mountains National Recreation spending in order to eliminate fraud and
pending on the floor,I want to state very Area in California,Chattahoochee River waste, to curb the Federal bureaucracy,
am very concerned National Recreation Area in Georgia, or to try to put a cap on inflation.
emphatically that I s
about the reduction i the level of fund- Jean Lafitte National Historic Park in But parkland acquisition falls in
ing in this reconciliation resolution inso- Louisiana, Monocacy in Virginia, Cuya- none of these categories. It is not in-
far as it affects the future of the land hoga Valley National Recreation Area in guiltyflatio offary. Our parks have not been
and water conservation fund and the Ohio. Valley Forge National Historic guilty of fraud and waste. And the park
country's park and recreation programs. Park in Pennsylvania, Manassas Na- ranger hardly fits the public stereotype
o
The Reagan administration has pro- tional Battlefield in Virginia. Olympic f a bungling bureaucrat.
posed and the Senate Budget Committee National Park in Washington,New River In proposing to halt park acquisition,
the administration is marching to a far
has endorsed phasing out the land and Gorge National River in West Virginia,
water conservation fund parkland and the Appalachian National Scenic different drumbeat than the staccato of
budget discipline.
acquisitions. Trail from Maine to Georgia--which are
The land and water conservation fund under extreme pressure by private de- This proposal to halt park growth
comes not from the mainstream of di-
was established in 1964 to increase out- velopers, subdividers, and others.
door recreation opportunities for the For some of these parks, it is now or verse American political views, but from
an anti-Government bias so primitive
American people.The program provides never.The lands simply will not be avail-
for the acquisition of national parklands able for park use next year.They will be that I still have difficulty believing Sec-
and for matching grants for State rec- subdivided and clearcut. retary Watt is serious about it.Even the
reation efforts. There are,of course,other approaches developers of our national resources—
The LWCF has been a well managed for preservation of these parklands as the oil, timber, and mining interests—
program—and an extremely popular pro- open space, but each alternative has its are selective in their opposition to park
gram. In fact, Interior Secretary James limitations. Zoning is not permanent. development.
Watt in his Senate confirmation hear- Purchase of easements is almost as costly But Secretary Watt's proposed gar-
trigs called the land and water conserva- as outright acquisition. And land ex- rating of park growth lacks even the
tion fund 'one of the most effective changes are difficult to put together be- sophistication of the exploiters. It is
preservation and conservation programs cause it is hard to find suitable property more than capricious and irresponsible:
In America" which the private landowners desire. it is environmental anarchy.
He was correct. Yet now, Secretary There alternatives cannot provide the de- Our national park system is a treasure
Watt proposes to abolish this "most ef- gree and Permanency of protection that more precious than all the gold in our
fective preservation and conservation Congress felt these parklands deserved vaults—nothing may be more important
program." Mr. President, I would hate when the Federal areas were estab- to future generations than our trustee-
to believe that Mr.Watt was deliberately fished—let alone provide the immediate ship of these lands. I am not aware of
misleading Senators during his con- relief that is going to be needed in some any political consensus in our country
flrmation hearing, but it is difficult to cases this year. that we should quit acquiring parkland.
believe that he might have changed his As many Members of this body are Our parks become less adequate each
mind. Perhaps there is no contradiction aware, the authorization level for the year as our population outraces park
here: Mr. Watt believes it is"one of the land and water conservation fund is now acquisition. And parks are in great de-
most effective preservation and toner- $900 million annually.The fund is made mand; visiting a national park is a life-
vation programs," and, therefore, Mr. up of Outer Continental Shelf mineral time experience for millions of Ameri-
Watt is against it. receipts, motorboat fuel taxes, and rev- cans.
Over the last 5 years,Congress has ap- enues from the sale of Federal surplus I believe that with respect to the land
proved appropriations from the LWCF real property. There is currently $1.17 and water conservation fund, this
at a level of between $400 minion and billion unappropriated from the LWCF budget is shortsighted. By providing a
$800 million. This legislation however, account. Although the LWCF is not a modest amount of money we have the
assumes a rescission of the $250 million trust fund and the moneys can be"bor- opportunity to save for future genera-
still unspent of the fiscal year 1981 ap- rowed" for the purpose of budget bal- tions some of the most beautiful open
propriation and an appropriation of only ancing, the moneys must always be spaces remaining in America. However.
$45 minion in fiscal year 1982 merely to available upon request for the park ac- if we do not act now, there is no ques-
cover court awards and meet emergency quisition program and the moneys from tion that irreversible environmental
land acquisition needs. the LWCF can only be appropriated for damage will occur on some of these lands
This is a very small amount of money, the Federal and State park acquisition and we will lose forever the chance to
compared to the sums we are considering program. preserve magnificent wildlands which
in the pending measure.After closing out No one has a mandate to reverse our Congress has already identified as being
court awards, there will be little—if national park program. President Rea- nationally significant.
any—funds available to take care of San has no such mandate. Secretary
emergency situations. Watt eertaintly has no such mandate.
ikokloe
*am.
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
July 2, 1981
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Oral Communications 'Item
Malka Kopell of the Peninsula Conservation Center has requested time to
give a slide presentation on Bair Island and to comment on the concept
plan for development of South Shores. The matter should require about
twenty minutes.
M-81-71
(Meeting 81-17
July 8 , 1981)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
June 30 , 1981
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY: S. Sessions, Land Manager
SUBJECT: Approval of Interim Use and Management Recommendations
for Addition to Long Ridge Open Space Preserve (Bean Property)
Discussion: At your meeting of June 24 , 1981, you approved the
acquisition of the Bean property as an addition to the Long Ridge
Open Space Preserve (see report R-81-31 of June 15 , 1981) . At
that time, you deferred to your next meeting the approval of the
use and management recommendations contained in the report in
order to allow for additional public input. The following recom-
mendations were contained in the report :
Use and Management Recommendations
1) The site should be open to hikers and equestrians who can gain
access from the Long Ridge Open Space Preserve or from adjacent
private property with permission.
2) The house should be leased immediately for a period of one year
based upon a current rental survey. This would allow staff
the time necessary to prepare a study for the ultimate use of
this area, and possible long-term lease, trade, or sale of
the improvements.
3) Preserve boundary signs should be placed at appropriate points .
4) A trails plan should be prepared for the Long Ridge area to
assess feasible trail routes for future development.
To date, staff has not received any public input on the recommendations .
Recommendation: It is recommended that you approve the use and
management recommendations for the Bean property addition to the
Long Ridge Open Space Preserve.
M-81-73
(Meeting 81-17
July 8 , 1981)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
July 1, 1981
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY: S. Sessions , Land Manager
SUBJECT: Presentation by the Mid-Peninsula Trails Council
Responding to your request at the June 10 , 1981 meeting, staff has
arranged for a presentation by the Mid-Peninsula Trails Council at
your July 8 , 1981 meeting.
The Trails Council has been in the process of organizing and adopting
by-laws over the last six months, and staff has been meeting with
the Council to make available information about the District' s goals
and objectives. The Trails Council is now requesting that you
appoint an advisor to the Council to advise the Council and Board
on matters of concern and interest.
Staff feels that the action by the Board of Directors in appointing
an advisor or directing staff to act as a liaison to the Council is a
significant policy decision by the Board. The Council, which was
created by an interested group of citizens , differs, of course,
from a citizens' advisory committee you might have appointed. In
considering whether to appoint an advisor, you should be aware of
possible constraints and impacts on staff time. A Trails Council
which meets monthly, reviews use and management plans , and parti-
cipates in the planning process can be helpful, and is certainly
desirable if its efforts are productive and manageable. However,
a commitment of an estimated eight to twelve hours per month of
staff time, either as liaison to the Council or as support to a
Board-appointed (or sanctioned) advisor, could be counterproductive
to the overall work priorities. With the present amount of task
assignments, such an amount of time is not available without a
change in Land Management work priorities or increased staffing.
An alternative would be to recognize the Council as an organized
special interest group and to solicit input from the Trails Council
for the biannual reviews of use and management plans and to
utilize the Council as a resource during the planning process .
This process would allow for the Council ' s input where most
needed in the District' s planning process and would make the
most of staff time commitments .
M-81-73 Page two
Staff is also concerned with the focus proposed by the Trails
Council , that is , to relate via a formal liaison only to the
District. A long-standing District policy has been to act as
a catalyst to encourage and promote the establishment of parks ,
open space, and trails through other agencies and community
interest groups. In this view, then, it is felt that the Council
would be more effective if it equalized its scope at least to
include the two counties with which the District ' s program is
so closely tied.
In summary, staff does not object to the concept of a Trails
Council and, in fact, I would welcome the input the group could
provide. our concerns center around time , imposed changes or
constraints on the District' s planning process , and the apparently
narrow focus of the Council .
Purpose and Activities of MidPeninsuln
Article I- Name and Purpose
Section 1 . The name of this unincorporated association shall be
YiidPeninsula Trails Council.
Section 2. The purposes of this organization shall be
A. To provide a focal point of communication and a liason
between all groups, bodies or entities that are involved
in the planning, funding, acquisition, development, maintenance
and use of trails.
B. To further the use and development of trails and to espouse
legislation to this end locally, Statewide, and nationally.
C. To further the protection of the scenic and recreational
resources of the Mid Peninsula area for public use and enjoyment.
FThe primary focus of the Trails Council is on trail development
and maintenance within Open Space District preserves and those
public areas which have the possibility of linkage with Open Space
Lands. To this end Council members must aim for specific knowledge
f the plans and. implementation of the MPROSD, local, County and
ltate governments, with regard to trails.
Communication with District officials and with trail users is of
vital importance. Official participation on the Council is
encouraged and appointees to the Council are responsible for
reporting fully to their respective trail using groups.
WRITTEN COMMUNICATION
Meeting 81-15
June 10, 1981
Board of Directors june
VidPoninsuls Open Space DistriaL
745 Dintel Drive, Los Altos CA 9M,7
Dear 30ard "embers :
On behalf of the lid-Peninsula TrAls Zouncil
I would like to express appreclatioc for the
cooperation and hospitality which you have ex-
tended to the newly formed Council through
Stew Sessions and other staff.
As you know, for the past three months the
Mid-Peninsula Trails Council has been meeting
in the District office with staff for the purpose
of becoming more knowledgeable of District pol-
icies in general and of use and management plans
in particular. In addition Trails Council repre-
sentatives have participated with the District
in two field trips on the Montebello Preserve
site. This ongoing communication between trail
users and the MPOSD officials is enabling us to
develope a working relationship which we believe
will be beneficial to all involved. it is coin-
cidental that at the same time your Board has
been seeking to establish improved policies for
public notification a Trails Council has been
forming which would serve thst end.
Two of the major tasks of the Council in its
early formative stage has been to define the
scope of its concern with regard to Peninsula
Trails and to adopt appropriate By-Laws. As a
first step the Council has adopted By-Laws pat-
terned after the operation of the very success-
ful East Bay Trails Council. You are probably
aware that this Council has developed a very
constructive long-term relationship with the
East Bay Regional Park District, while at the
same time serving as a liason with other East Bay
entities concerned with trails.
Therefore, we are now requesting in accord with
our By-Laws thAt your Board appoint an advisor
to the Council, whose duties shall be to advise
the Council and keep them informed on all matter .
of interest to the Council in which the OpenSpaccl
District .s involved dnd to keep L..._ Cpen Space
District 3oard advised of the _merest and
actions of the Council.
1am equesting that this item placed on t
r __ � 'ice:
June 10 agenda and will be happy to respond to
any questions you may have at that time.
Again, your responsiveness to theCouncil's concerns
during the past months has been appreciated. I
believe, along with the other Council members,
that the basis for a constructive approach to our
common concern for open space has been established.
of Hubbard
Acting Chairman
Mid -Peninsula Trails Cc
M ic - pefti's kt,
TRAILS COUNCIL
BY-LAWS
ARTICLE I - NAME AND PURPOSES:
Section 1. The name of this unincorporated association shall be East
13 a &Trails Council.
Section 2. The purposes of this organization
organization shall be:
A . To provide 4.'" Cal eoilit-4Y�01�iY1�U/7i4'idk-andµ isoa
btlWeMall groups, bodies or entities that -are involved in the
planning, funding, acquisition, development, maintenance
and use of trails.
B. To further the use and development of trails and to
espouse legislation to this end locally, Statewide and
nationally.
C. To further the protection of the scenic and recreational
resources of the�Ea B� ,area for public use and enjoyment.
ZKi -IQw
ARTICLE II - MEMBERSHIP:
Section 1. Membership shall be divided .into three categories:
A . Individual members.
B. Political entities or governmental agencies.
C. Associations, clubs or other organizations interested in
using and maintaining trails or in protecting the scenic and
recreational resources of the area.
ARTICLE III - MEETINGS:
Section 1. The membership o J T. rails Council shall meet
monthly on a regular day of the month to be agreed upon and set by the council
membership and shall have such special meetings as may be called by the officers
or membership of the council. A quorum for doing business shall be 25% of the
voting membership at any meeting.
Section 2. Where not in conflict herewith, Roberts Rules of Order shall
govern the conduct and operation of the Council.
-1-
�Y
ARTICLE IV - OFFICER
Section 1. There shall be a President, Vice-President, Secretary and
Treasurer elected from the voting membership annually at the regular September
meeting of the Council by a majority of the voting members present and a quorum
being in attendance. )
Section 2. The Council shall invite the Board of Directors of the-Frast
to appoint an advisor to the Council, whose duties
shall be to advise the Council and keep them informed on all matters of interest
to the Council in which the is involved and to keep th
A�9_=A"��
it advised of the interests and actions of the Council.
ARTICLE V - VOTING:
Section 1. Each dues paying organization or entity in Article II, Section 1,
Sub-sections B and C, through its duly appointed delegate, shall be entitled to
one vote at any meeting of the Council.
ARTICLE VI - COMIVIITTEES:
Section 1. The Standing Committees shall be:
A . Hiking Trails.
B. Bicycling Trails.
rarnas
D. Horseback Trails.
E. Legislation Committee.
F. Liaison Committee.
G. Conservation Committee.
Section 2. There shall be such Special Committees as the President may,
from time to time, deem to be advisable.
Section 3. The Standing Committees shall be appointed by the President.
Section 4. The duties of the committees shall be: To be conversant with all
of the problems pertaining to its specific field and to keep the Council fully advised
thereof; to report regularly to the Council and to recommend policies and actions
to the Council in order to carry out the purposes of the organization and to
implement policies and recommendations of the Council. j
I
f
ARTICLE VII - ACTIONS:
Under the direction of the Council, its officers, committees and members
shall take such action as is appropriate to carry out its purposes and policies.
All members, in every category, shall have full opportunity to be heard on any
question being considered by the Council before any action may be taken thereon.
ARTICLE VIH - FINANCES:
The Council's financial needs shall be met through membership dues
15. ao
which shall-be -66-per year per member and the funds of the Council shall be
disbursed only upon expenditures authorized and approved by the Council.
THE FOREGOING IS A TRUE COPY OF THE BY-LAWS AS ADOPTED
iS/9c/
ON Jfi(3:
1-1�r -�
&n/�, /,0
CONTRA COSTA HILLS CLUB
January 24, 1981
+• pSTA ey�
Ms. Donny Hubbard
2522$ La Loma Drive w
Los Altos Hills, CA 94022 `
ruar>c�>�
Dear Ms. Hubbard: f., Irow t"'w1hor "„"'tz,.,i
Thank you for your invitation to attend your meeting ,'',� ;`k`;; """twor;
on March 6th of the Los Altos Horsemen' s Association, ,_�� �.�, wo n,our.,t
but unfortunately I am unable to attend. of Cihfotn,a and el,(Ewht«_
The purpose of your meeting, as I understand , is to establish a
Trails Council of all trail users similiar to the East Bay Area
Trails Council of which I am a representative for the Contra Costa
Hills Club, and to express my views as to the importance of establish-
ing such an organization.
I have been a member of the East Bay Area Trails Council for the past
six years and served as secretary for three years. The Contra Costa
Hills Club is a hiking club of over 300 members. Our- members , of whom
I represent , are from all areas . We have hikes on Sundays and Thursdays
with an average of 25 persons that hike on the same trails that eques-
trians use , as well as joggers, and we walk many miles on bicycle trails.
We feel that trails are for people and although there are some -rails
throughout our park system where horses are not permitted, they are
clearly marked and respected by the horsemen. These particular trails
which are off limits ,, are either in preserve areas , near wildlife or
nature areas. Our group has always found horses and hikers very com-
patible and have not encountered any problems. Our hiking club will
be sixty-one years old in March of this year.
The roll of the East Bay Regional Park District is to acquire , maintain
and operate lands for parkland use and improve these lands for the pur-
pose of making the outdoor environment in diverse ways for the enjoyment
available and education of the general public , and to cooperate with
other agencies in the acquisition, preservation and management of non-
park open space lands. An organized group of trail users help in this
process.
We are using these parklands as a means of our recreation. An organized
trails council of all trail users acts as a liaison between the Park
District and trail users. For example , by this use of trails we are
aware of work needed done and can relay this information to the Park
District. We find that horsemen particularly will work and improve
the trails releasing the Park District from some of the expense in
maintaining the trails. Hikers will also help on trail work. Many
times Park Districts are not fully aware ofvthere trails should be
located and we as trail users , especially the equestrians who cover a
great deal more area than 'a hiker on an outing, can help in this respect
and suggestions are made to our Regional Park Board of Directors. Often
they accept our recommendations.
January 24, 1981 Page 2
At the East Bay' Area Trails Council meetings we are made aware of
legislation pertaining to the development and protection of our
natural resources. This information is taken back to our member
clubs and we write letters to our district representatives urging
passage of such legislation.
The Contra Costa Hills Club has always seen the need of a representative
in the Trails Council as one of its members was a member of the Citizens
Task Force which established the first Master Plan of Parklands in the
East Bay Regional Park District. This was in 1973 and revised in 1979.
He 'stressed to us the need of establishing a better relationship with
the Park District toward trail users.
Many people use the parklands in various ways. Ours is hiking which
has become a way of life in this energy conscious environment that we
live in. A Trails Council can help establish priorities for the Park
District and see that monies are budgeted for trail acquisitions ,
maintenance and development. It is also important that our ridgelands
be preserved with open space for future generations to enjoy. We help
in this area.
These are just a few points that I mention. There are many more. I
would certainly encourage your group to establish a Trails Council in
your area with representatives from City Agencies , Park District
officials and all trail users , such as , hikers , equestrians , joggers ,
bicyclists and even motorcyclists. We do not approve of motorcycles on
our trails but they too have a form of recreation to be considered.
Parklands are for people and with all users represented they too will
understand the necessity of motorcycle barriers on our trails and a
place could be found for their type of recreation in a place away from
our hiking and equestrian trails.
More can be accomplished together to settle problems which sometimes
seem insurmountable but after discussion with Park District representa-
tives , City Officials , and trail users , the problems become minimal
and often settled to each groups satisfaction.
I do hope I have helped in some way. Best of luck in your endeavor.
Sincerely,
Agnes D. Finch (Mrs . C.J. )
6800 Estates Drive
Oakland, CA 94611
339-0947
Irinutes
Trails Counc.1-
1 15
The meeting was called to order by Doni lliuhl.,Iard all 7 :40
ffice. Attending the
_�.n the office of Steve Sessions , 'YPROSD o.L
Treeting were :
Lew Reed, member of San Mateo County Horsemen 's Association, Wcodside
Trails Club, Citizens Task Force of San Yateo County
Parks Department.
Sylvia Ferguson, member of Sierra Clubt Companions of the Trail Hiking
Club, former Secretary of Santa Cruz Ntn. Trails
Association.
Jan Mahoney, member cU.,,J1estwind Barn.
Rosemary Kofferg member of 7.4estwind Earn.
Liz Dana representing Hidden Villa Ranch.
Marion Blukis, member aECastle Rock Horsemen' s Assoc. and Summit Riders .
Jerry Cooleyq member of Castle Rock Horsemen;s Assoc.
Harry Haeussler2 member of Los Altos Trails Club
Stacey French� board member of Hidden Villa
Artemus Ginzton, member of Women' s ',,Iorkshop and Santa Clara County
Trails Committee.
Sam Jones , direct6r of the Evergreen Resources Conservation District.
Larry Faber, member of Los Altos Trails Club and Palo Alto Horsemen for
Trails Conservation
Mary Gundarg Associate Planner Mid-Peninsula Regional Open Space District.
Nancy Mapes, member of Santa Clara County Horsemen;s Assoc.
Marilyn member of Quicksilver Endurance Riders , Inc.
-eannie ;uscaglia� member of Los Altos Trails Club
Kay Duffey, member of MPROSD board.
Don.-I. noted that Nancy Olson, Peninsula Conservation Center and
Charles Dougherty and Millie Scranton of the Los Altos Trails ,
and Fran Stevenson of the Pathways Committee (Los Altos Hills )
were unable to attend the April meeting but wanted to work with
the Council at future meetings.
BackgroiAnd information on the purpose of the Trails C-ouncil and how
it has developed was given by Doni. She referred to the MPROSD meeting
of May 14, 1980 in which the District had been urged to _im.pizve the
communication between trail users and Board by establishing a Trails
Council modeled after the successful East Day Trails Council. Horse-
men were particularly concerned about the closing of trails and their
lack of input in the trail planning process.
Board member Dan Wendin had stated that he would like to see
"a group formed that represented the District, hikers , joggers , equest-
rians, and those who use the trail as an educational facility. " (minutes
of May 14, 1980, MPR�PSD) . He set June 4 as the date for an organizational
meeting to be heldol
Loyola School.
The June 4 meeting was attended by Board members Dan Wendin and
Ed Shelley. Steve Sessions , MPROSD planner spoke to approximately
70 trail users on the Board' s planning process and how 'the Board might
in-'.--er-ac t w ith a tra-i ls coun---i I which re flecte'd t-'-)-- ccncens C
various using gf3ups . He cited his experience 127.
Calif oiria as an example of 'now. c itizen groups can
the :�-lannL.-ig, ma` ntenance -n�d -11-1- c'
park or-fic-'� a--� s Jn
space a-r-eas . Urged the horsemen present to consiler- --1,.,at
33oard must be responsIve to the needs of all trail us,��rs t
a vlable council s1iould aim for broad representation. H e S a i
there were benefits to the Board receiving public input
organizid representative and that the next- step for horsemen
in a tra� ls council was to get organized and invite t��e
of other trail using groups.
Doni then rep.)rted how the Horsemen ' s Assoc iati-ons frcm "'3an "Icalteo
V
County and Los Altos Hills had begun to reseAch the goals and &-cotoplish-
ments of different trail organizations . They had been most impresseG
with the cooperation and accomplishments of hikers and riders who serve
on the East Bay Trails Council. Two prominent council members , Bruce
Lee and George Cardinet(also a member of the Nat-ional Trails Council)
had been invted to speak at a Trails Seminar on Mazch 6 . Over 200
people attended the Seminar which was held at '�,,Toodside Schooll . She
Also read a letter from Agnes Finch, sec. of the Contra Costa Hills
Hiking Club urging a Trails Council on the Peninsula patterned after
the successful efforts of the East Say Trails Council.
In order to follow through with the goal of making the Trails
Council representative of all user groups appropriate to the Cpea
Space District-.,Doni asked for names and addresses so no one would
be overlooked at future meetings .
Introductions : Each person present was introduced and made a st-at---ment
concerning the organization h,,--, represented, the trail areas of
greatest concern and their goals and expectations for the Council.
Primary concern was expressed for preservation of trails , creation
of new trailsUth particular emphasis on improving linkage between
different Open Space landsq and loop trails. Another concern .,,,as
that alternate .routes on comparable trails be provided if its necessary
that a trail be closed.
Kay Duffy arrived after the dis--ussion of the Council background
and asked about the authorization of the Council by the Board. Don-4
referred to the Open Space District minutes of May 14p 1930 as
previously discussed.
Larry Faber stated that the Council was not looking for approval of
the Board other than their willingness to cooperate with the Council
in establishing communication between the Council and the 3oard. He
stated t'nat having attended the previous meetings he felt that the
MPRCSD Board was as interested as the Council in establishing a good
working relationship.
There was further discussion of the relationship between the Council
and -the Board and t�e3y-Laws of the Cast Bay Trails C-ouncil -.%,ere
referred -to as a guideline.
Th:-_ EY-La,,,)s cf the :East Bay Trails C-cunc-11, t'.,-.e San Vlatco Coun'-_,i
z:
_Irails ,,.ssociation, the Santa Cruz �allz� ri _ocial,:i�,-n
were compared :-Ind ,an a motion mna�de 7 - ,-,-,- Fater an,,,;:, s--or,cled
I J�J
3, La
4
C , ��I
-I- ,-I- �_. - - cl"c ___ _ _,Dr,c�
of 1--he 'E'ast -_-ay Tca]_ls Counc-LI ar��nend,:�,_-' z,1-1
-rails Council. It was therefore agreed a reque�;,'_- %..,o,.�1d go
tc -the Mld-P;_:!�ninsula Regional Open Space Dist-rict 3oard as'Cing
that they appoint an adv]-sor to the Council per -'the requirem.ent
of `.-he By-Laws.
Council members were reminded that official membership required
115.00 annual dues paid by the organization represented or by
individual members.
There was discussion of limiting the number of individual memberships
in order to keep the Council to a manageable size. The consensus was
to give the Council time to "jell" before refining oz further
ammending the By-Laws.
Mary Gundar, Associate Planner of the Open Space District outlined
on the planning map the planning area of t'ne Open Space District.
She commented briefly on each of the area's Lintained ir the District ' s
10,000 acres between Hwy 92 and Hwy 1-7.
Artemis Ginzton gave a history of trail work from her percept-ion
as a member of the Santa Clara County Trails Committee and a former
member of the Los Altos Hills Pathway Committee. She also described
the efforts of the Womens Workshop and stressed the need for the
newly formed Trails Council as a means of coordinating -� he work of
the various trail organizatins in the area ,
Sylvia Ferguson reaffirmed the need for the Trails Council and urged
that the Council must be aware of the actions of all government agencies
regarding trails but that we focus on the MPROSD.
Suggestions were made as to other governmental agenc.ies who might
wish to be represented on the Council.
Kay Duffey suggested that the Council would be most effective if it
limited itself to working with MPROSD instead of spreading itself
too thin. She felt this was also apprpriaze since we were requesting
the use of MPROSD facilit-ies for -meet-ings and might be requir/ing some
staff timeo She reminded the Council that staff time was limited.
After considerable discussion on the scope of the Council it was
agreed that the prima,�-y focus of the Council would be cooperation
with the MPROSD in the land use planning decisions related to trails .
The Council would also serve the purpose of facilitating communication
between all groups concerned with trails.
Steve Sessions joined the Council meeting briefly and gave iome examples
of his work with citizen groups in Southern Califo_rniao He offered
suggestions for our presentation to the Board and agreed to reserve
the Conference room for the Council ' s next meeting, :,,onday7 May 4.
Harry Haeussler donated $2_ o00 to heLp with postage costs .
i
TW CH2611AN SCIENCE MONITOR Monday,April 20, 1981
State, local parks to citizens, corporations for help
By Robert M.Press miniparks, barren parks are being replanted, and new "We can hold our own; we can't renovate, do new con-
Staff correspondent of The Christian Science Monitor parkland donated. struction,or buy new land,"says Rob Rivers,Atlanta's dcp-
Atlanta Such efforts are meeting only a fraction of the needs,park uty commissioner of parks and recreation.
The maple trees and liriope grass in the triangular traffic officials say, but they are encouraged by the trend toward So Atlanta has just formally launched an"adopt-a-park"
island provide an oasis in the busy intersection here of High- more private help. program. The aim: enlist neighborhood volunteers and
land and Virginia avenues. Federal aid for state and local parks has been eliminated businesses to help maintain parks.
Richard Anderson,who lives nearby,is pleased. under the Reagan administration's budget. Such a plan has blossomed in Alameda and Contra Costa
4d't took more than three years after he voluntarily drew a Over the next five years, state and local parks depart- counties on the Oakland side of San Francisco Bay. There,
scape plan to get City Hall to replace the former con- ments were counting on some$4 billion in federal aid—about Kaiser Aluminum and Chemical Corporation has "adopted"
Crete surface of the traffic island with soil. Neighborhood one-third of their total spending plans for buying new parks Roberts Regional Park, donating some $60,000 for equip-
volunteers finished the project and maintain it. and rehabilitating old ones, says Roger Lancaster of the Na- ment. Several other firms have begun helping local parks
,The city parks department,which provided the soil,pays tional Recreation and Park Association. and more help is being sought.
the watering bills. Federal block grants,with few strings,may take up some Several thousand acres of land has been donated by indi-
Today,with federal and some local park funds drying up, slack,but park officials will be in keen competition for them viduals and companies for parks, says Rosemary Cameron,
many park directors across the United States are quicker to with other state and local officials. a spokesperson for the East Bay Regional Park District
accept— and increasingly seek— private help.And they are Local tax revolts in California, Massachusetts, and some there.
finding it. other places have put an additional squeeze on park funds. One of the nation's older self-help park projects is in
In Philadelphia, St. Louis, suburban San Francisco, and Many park facilities, already in bad shape across the coup- Philadelphia.
other cities,garden clubs,neighborhood groups,individuals, try, will no longer be usable if something is not done "very Over the past 10 years,the Philadelphia Committee of the
and companies are pitching in with rakes, shovels — and soon,"Mr.Lancaster says. Garden Club of America has transformed more than 100 va-
cash. Vacant, rubbish-strewn lots are being turned into Many cities,like Atlanta,find themselves stuck. cant lots in some of the city's poorest neighborhoods into
"vest pocket" parks. Some (A the parks were specially de-
signed for the elderly,others for young children.
"There's been very little destruction," says Mrs. Horace
Jones, a garden club volunteer in Philadelphia. Because
i neighbors of each park helped build it,they take pride in it it,
she says.
In many cities, park vandalism has gotten to be a major
and costly problem, according to officials such as Atlanta's
Mr.Rivers.
In St.Louis,volunteers associated with the National Coun-
cil of State Garden Clubs helped plant hundreds of trees un
der the giant arch on the bank of the Mississippi several
years ago. And many member garden clubs across the
United States have a park project, says Jane Schlereth, an
official of the council.
The council has some 13,000 member clubs.
Mr.Lancaster of the National Recreation and Park Asso-
ciation is especially encouraged by one aspect of the trend
more v
toward private help.
"We're getting more and more requests for information
about establishing separate foundations for city parks," he
' -
says.Such foundations can provide a stable source of funds to
Relax1 al Wrg rk By R.Norman Matheny,staff photographer purchase and develop new parklands,he says.
ng long a nature trod in S3.Petersburg,Fla.,city pa
M-81-74
(Meeting 81-17
July 8 , 1981)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
July 1, 1981
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY: S. Sessions, Land Manager
SUBJECT: Follow-up on the Monte Bello Open Space Preserve
Parking Lot Approval Process
Introduction: In accordance with the previously Board-approved
Monte Bello Open Space Preserve parking lot evaluation and
selection process, the attached first ten evaluation criteria
are those that were used to evaluate potential parking areas.
These criteria led staff to recommend the 'G' location as the
preferred parking area and subsequently to recommend the 'L'
location as a second choice when 'G' was denied by the Palo Alto
Planning Commission. Staff has applied evaluation factors to
the criteria for the newly proposed 'F1' location, as well as
'G' and ' L' , for the comparison of the three parking areas on
the south side of Page Mill Road presently under consideration.
The ten factors on the original list, previously approved by
you, have been expanded to include four additional criteria
which represent concerns expressed by you, the Palo Alto Planning
Commission and City Council, and members of the public.
Discussion: Following the process approved by you at your June 24 ,
1981 meeting, staff is presenting the evaluation criteria for your
consideration. You will be requested to adopt the revised criteria
at your July 22 meeting. The items in the list are not ranked in
any particular order. The criteria, as approved, would be for-
warded to members of the Palo Alto planning staff and, subsequently,
would be used during the proposed joint Board-Planning Commission
meeting, in which the various sites would be reviewed.
Furthermore, in order to proceed with the Monte Bello Open Space
Preserve parking area study, staff will have to engage the ser-
vices of various engineers and architects to prepare necessary
engineering reports to be used in the evaluation and site selection
process. These services include a preliminary soils and geology
survey, topographic survey, traffic study, and initial layout and
design.
The engineering and planning resources available through the City
of Palo Alto and San Mateo County would be utilized, as well as
any donated services committed to the project. The District' s
financial obligation to complete the preliminary study is estimated
at $1800.
M-81-74 Page two
Recommendation: It is recommended that you authorize staff to
spend the estimated $1800 from the existing Land Management
budget. An appropriate budget adjustment would be requested
later during the fiscal year, if needed.
The evaluation criteria for the Monte Bello Open Space Preserve
will be placed on your July 22, 1981 agenda for approval .
Desir, -lity of Parking Lot Locat-ons
with Respect to Various Criteria
Page Mill Road Location
Factors Limiting Development F 1 G L
1. Line of sight on Page Mill Road for Good Good Fair
safe ingress and egress to parking area
*2. Close visual proximity of parking area Good Good Good
to roadway for patrol and safety
3 . Visual impact of parking area as seen Fair Fair Fair
from Page Mill Road
4 . Visual impact of parking area as seen Poor Fair Good
from Skyline Boulevard
5 . Visual impact of parking area as seen Poor Fair Poor
from Monte Bello Ridge public land
*6 . Restrictive view from site to dis- Fair Fair Poor
courage parkers from loitering
7. Ease of engineering, i.e. lack of ex- Poor Fair Fair
cessive grading or geologic problems
8 . Expansion potential , if needed in the Fair Fair Good
future
9. Proximity to attractive parts of site; Good Good Good
desirability as a trailhead staging area
10. Relationship to the Monte Bello Open Good Good Good
Space Preserve and proximity to trail
system
11. Protection of the City of Palo Alto' s Fair Poor Fair
Page Mill Road Scenic Corridor (200 '
setback)
12. Protection of visual integrity of Fair Poor Fair
Stevens Canyon watershed area
13 . Protection of existing natural land- Fair Poor Fair
scape feature
14 . Ability to landscape area as mitigation Good Fair Poor
of visual impacts from road, public
land, and private property
*The design and location of a parking lot in relationship to a public
roadway is a critical factor with direct impacts on the District ' s
management program. If the lot is highly visible from the roadway and
has a limited view, it will be less inviting to vandals and loiterers.
A lot positioned away from the roadway will most likely result in a
security system with extended patrol coverage and locked gates during
the night.
M-81-77
(Meeting 81-17
AV, July 8 , 1981)
0 tww
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
July 2 , 1981
TO: Board of Directors
FROM: K. Duffy
SUBJECT: Position Statement on Monte Bello Open Space Preserve
Introduction: At the meeting of June 24 , 1981 , President Bishop, with
your concurrence, directed me to formulate a policy statement for
your consideration on the selection of a parking lot location for
the Monte Bello Open Space Preserve.
Background : Since its inception in 1972 , the Midpeninsula
Regional Open Space District has taken as its goal the preser-
vation and protection of open space . To date, the District has
acquired over 10 ,000 acres of natural lands in the foothills and
baylands. Although these preserves are crisscrossed with trails
and open to the public, primary emphasis has been on acquisition
and not on development or encouragement of public access . However,
demands by the public for use of the land which has been acquired
with public money are increasing. To meet these demands, while
still protecting the goals of maximum open space acquisition,
the District has embarked on a program of restrained emphasis and
development of certain key open space preserves . The development
of trails , earthquake demonstrations trails , and docent programs
on Los Trancos Open Space Preserve was a modest and very successful
beginning to this program, providing reasonable, safe public use
while protecting the open space amenities .
The next step in this program has been the "development" of the
Monte Bello Open Space Preserve. The District's largest site ,
this 3 , 000 acres at the center of the District has been described
as the "jewel" of the District 's acquisitions. The use of this
area has been growing, and demands for improved access are being
made. In order to accommodate this growing use in an orderly,
responsible, and safe manner, the District has sought and received
a development grant which would fund the development and signing
of trails and a landscaped user staging area for automobile parking.
This grant could be lost if the plan is not approved and underway
by the December 1, 1981 deadline.
General Reasons for Development of the Staging Area (Parking)
1. To accommodate increasing public use
Word is spreading about the desirability of the beautiful open
space areas along Page Mill Road without any efforts by the
District to advertise its availability. Use by the public is
growing, overflowing of the current Los Trancos lot is increasing,
and scattered hazardous parking along Page Mill Road is occur-
ring more frequently in order to gain access to existing trails
on Monte Bello.
M-81-77 Page two
2. To provide a modest site emphasis program on the District ' s
largest and most centrally located site.
Together with a trail system, a staging area would provide a
central site with adequate facilities for District controlled
use of publicly owned open space. Rather than haphazard use
patterns , the District has as a goal a controlled growth pro-
gram which considers public safety and environmental protection.
3 . Public transportation is not a viable alternative at this time .
Midpeninsula Regional Open Space District has committed to
working with other public agencies to provide for future public
transportation to park and open space resources of the mid-
peninsula. Unrestrained parking development is not environ-
mentally sound and is certainly not a goal of the District.
This staging area, however, would also serve very well as a
focal point for future public transit.
Specific Site Selection
Attractiveness of the natural features, topography, central location,
and adequate road access has accounted for the desirability of a
staging area at the Monte Bello Open Space Preserve along Page Mill
Road. In this general area, a number of possible staging areas
were evaluated and criteria developed and prioritized. Although
these sites included locations on both sides of Page Mill Road,
evaluation and criteria and clarification of goals confirmed the
desirability of a location on the Monte Bello side of the road.
Reasons for this focus are as follows :
1. The basic premise for development of this trail head is to open
the 3000 acre Monte Bello Open Space Preserve and its trail
system to public use. This purpose is ill served (nor is it
environmentally sound) by placing more cars and people on the
Lot Trancos site which is much smaller and already heavily used.
2 . Monte Bello is the approach to a vast network of regional trails ;
Los Trancos is self contained. The uses of the two areas differ.
Parking should be appropriate to each site.
3 . Public safety and the desirability of creating a trail for the
handicapped is not well served by placing all the parking on
the Los Trancos side, thus requiring a pedestrian crossing of
Page Mill Road.
4 . Accommodation of future public transit is poorly served by the
current parking lot, but would be considered when planning for
the new staging area.
Rejection of the "OK" Corral
Besides being on the wrong side of the road with poor access to
Monte Bello, there are other convincing reasons to reject this site .
M-81-77 Page three
1. Aesthetics
Although the corral itself does not require significant grading,
the road entrance from Page Mill or from the present parking
area would require significant grading to make it practical
and safe. This grading, which is almost equal to that required
by site G, would be visible from a long stretch of Page Mill
Road and, even more importantly, from a large portion of both
Los Trancos and Monte Bello Open Space Preserves. If the
choice is between damaging the view from the road or from the
trail, this District would prefer to leave unspoiled the open
space experience.
2. Management
Supervising, opening, and closing an overflow lot is a much
greater management burden than a well-designed, easily acces-
sible parking area. The District is in general attempting to
control costs with adequate and careful initial planning of
such areas.
***Please note that aside from the fact that the District does
not yet own the McNiel property, evaluation of the above
aesthetic and management considerations make the McNiel
site totally unacceptable.
Conclusion: The Board has been working in good faith for months ,
indeed more than a year, to open to the public the "Jewel of Mid-
peninsula Open Space" . We have been put in a very uncomfortable
position of being the "Dirty Guy Developer" and despoilers of open
space. Now that we are up against a deadline, we hope that things
can be put into perspective - a timely approval of a thoughtfully
developed z acre parking area in order to make accessible 21, miles
of trails and 3000 acres of open space.
V M-81-76
(Meeting 81-17
toe July 2 , 1981)
0 OMW
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
July 2 , 1981
TO: Board of Directors
FROM: M. Foster, Controller
SUBJECT: Approval of Short-Term Loan
Discussion: At the June 10 Board meeting,you authorized staff
to return with a resolution for your consideration authorizing
a six-month $1 ,500 ,000 tax anticipation loan from First Inter-
state Bank of California (see report R-81-24 , dated May 26 ,1981) .
Bond counsel has prepared the two attached resolutions .
Both are acceptable to the bank. The first resolution authorizes
the issuance of a $1,500 ,000 tax anticipation note. The second
resolution awards sale of the note to First Interstate Bank of
California. The award is subject to the terms and conditions
set forth in a letter from the bank. This letter will be
available at the Board meeting.
Cash flow projections continue to indicate that this short-term
financing is needed to cover first half land acquisition cash
requirements. The note will be repaid from December tax receipts .
Recommendation: I recommend the Board approve the attached Reso-
Yu—t'ionAuthorizing the Issuance of Midpeninsula Regional Open
Space District Tax Anticipation Note, Series 1981-1982A and the
Resolution Awarding Sale of Tax Anticipation Note.
RESOLUTION
RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT AUTHORIZING THE ISSUANCE OF
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TAX ANTICIPATION
NOTE , SERIES 1981 -82A
RESOLVED, by the Board of Directors of the Midpeninsula Regional Open
Space District, Santa Clara County, California, that
WHEREAS, the Midpeninsula Regional Open Space District (hereinafter
referred to as the "District") is a regional open space district duly formed
and organized pursuant to the laws of the State of California;
WHEREAS, the District constitutes a "local agency" under Section 53850
of the California Government Code and as such is authorized by Article 7 .6
(commencing with Section 53850) of Chapter 4 , Part 1, Division 2 , Title 5 of
the California Government Code to borrow money, by the issuance of a note or
notes to a lender, for any purpose for which the District is authorized to
expend moneys, including but not limited to current expenses, capital
expenditures, and the discharge of any obligation or indebtedness of the
District;
WHEREAS, for the purpose of providing for current expenses and capital
expenditures of the District, the District is required to borrow the amount of
$ 1,500,000 and it is in the public interest and for the public benefit that
the District authorize the issuance of a note in order to accomplish said
borrowing;
NOW, THEREFORE, it is hereby DETERMINED and ORDERED as follows:
Section 1 . Pursuant to Article 7.6 of Chapter 4, Part 1, Division 2,
Title 5 of the California Government Code, a note of the District in the
aggregate principal amount of $ 1,500,000 is hereby authorized to be issued.
Said note shall be designated "Midpeninsula Regional Open Space District Tax
Anticipation Note, Series 1981-82A" and is hereinafter referred to as the
"Note".
The Note shall be dated the date of delivery thereof, small mature on
December 31, 1981, and shall bear interest, at such rate, not to exceed ten
percent (10%) per annum, as may be fixed by the Board at the sale thereof.
Such interest shall be payable on maturity. The Note shall not be subject to
call or redemption before its fixed maturity date.
Both the principal of and interest on the Note shall be payable in
lawful money of the United States of America upon presentation and surrender
of the Note at the office of the Treasurer of the District in Los Altos,
California.
Section 2. The Note shall be issued in the form of a single fully
registered Note without coupons, shall be typewritten or printed and shall be
in substantially the following form, the blanks in said form to be completed
with appropriate words or numbers to comply with the provisions of this
resolution:
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
TAX ANTICIPATION NOTE, SERIES 1981-82A
1981
On this day of 1981, Midpeninsula Regional Open Sapce
District (the "District") of Santa Clara County, for value received,
acknowledges itself indebted to and promises to pay to First Interstate Bank ,
at the office of the Treasurer of the District in Los Altos, California, the
principal sum of
ONE MILLION FIVE HUNDRED THOUSAND DOLLARS ($ 1,500,000 )
in lawful money of the United States of America, with interest thereon at the
rate of _ percent per annum from the date hereof until payment in full of
said principal sum. Both the principal of and the interest on this Note shall
be payable on December 31, 1981, upon surrender of this Note at the office of
said Treasurer. Interest hereon shall cease to accrue on and after said date
unless this Note is presented for payment on said date and is not paid on said
date.
This Note is not subject to call or redemption prior to its fixed
maturity date.
This Note is issued by the Board of Directors of the District, under and
in accordance with the provisions of Article 7 .6 (commencing with Section
53850) of Chapter 4, Part 1 , Division 2 of Title 5 of the California
Government Code. It is hereby certified, recited, and declared that this Note
is issued in strict conformity with the Constitution and laws of the State of
California and the proceedings of the Board of Directors of the District,
including a resolution duly and regularly passed and adopted by said Board of
Directors on , 1981, authorizing the same, and that all acts,
conditions, and things required to exist, happen, and be performed precedent
to and in the issuance of this Note have existed, happened, and been performed
in regular and due time, form, and manner as required by law, and that this
Note, together with all other indebtedness and obligations of the District,
2
i
does not exceed any limit prescribed by the Constitution and statutes of the
State of California.
This Note and the interest hereon are payable from, and secured by a
pledge of and first lien and charge against, all the now uncollected income
and revenue of the District to be received from taxes for the fiscal year
1981-1982 and all other income, revenue, cash receipts, and other moneys of
the District lawfully available in said fiscal year for the payment of this
Note and the interest hereon; except, however, for moneys which, when received
by the District, will be encumbered for any special purpose. This Note and
the interest hereon are the first lien upon and charge against said taxes,
income, revenue, cash receipts, and other moneys of the District pledged for
the payment hereof and the interest hereon. This Note shall constitute a
special obligation of the District payable from said taxes, income, revenues,
cash receipts and other moneys. The District, however, shall in no event be
required, obligated or authorized to levy a special tax for payment of this
Note. This Note shall not constitute an obligation of the State of
California, the County of Santa Clara or any other political subdivision of
the State of California.
IN WITNESS WHEREOF, the Board of Directors of the Midpeninsula Regional
Open Space District, Santa Clara County, State of California, has caused this
Note to be executed under its official seal by its President and Secretary and
has caused this Note to be dated the date of delivery hereof.
President
(SEAL)
COUNTERSIGNED:
Secretary
Section 3. The Note shall be executed in the name and on behalf of the
District, with the manual signature of the President and the manual
counter-signature of the Secretary, and with the seal of the District
impressed thereon. Such signing, countersigning, and sealing as herein
provided shall be a sufficient and binding execution of the Note by the
District.
Section 4. All proceeds of sale of the Note shall be deposited into the
Treasury of the District, to be withdrawn and expended for any purpose for
which the District is authorized to expend moneys including, but not limited
to, current expenses, capital expenditures, and the discharge of any
obligation or indebtedness of the District.
3
The Board covenants that neither the Board nor the District will make
any use of the proceeds of the Note which will cause the Note to be an
"arbitrage bond" subject to Federal income taxation by reason of Section
103(c) of the Internal Revenue Code of 1954, as amended. To that end, so long
as the Note is outstanding, the Board and the District, with respect to the
proceeds of the Note, shall comply with all requirements of said Section
103(c) and all regulations issued thereunder, to the extent that such
requirements are, at the time, applicable and in effect.
Section 5 . The Note and the interest thereon shall be payable from, and
secured by a pledge of and first lien and charge against, all the now
uncollected income and revenue of the District to be received from taxes for
the fiscal year 1981-1982 and all other income, revenue, cash receipts, and
moneys of the District, including any moneys deposited in inactive or term
deposits, lawfully available in said fiscal year for the payment of the Note
and the interest thereon ; except, however, for moneys which, when received by
the District, will be encumbered for any special purpose. To the extent not
paid from said taxes, income, revenue, cash receipts, or other moneys of the
District pledged for the payment thereof, the Note and the interest thereon
shall be paid with any other moneys of the District la%-ifully available
therefor, pursuant and subject to Section 53857 of the Government Code of
California, provided, however, that in no event shall the District be
required, obligated or authorized to levy a special tax for payment of the
Note.
Section 6. The Note shall be sold on the basis of negotiation therefor
to a lender upo such terms and conditions, including discount, if any, as may
be approved by resolution of the Board of Directors of the District.
Section 7. This resolution shall take effect from and after its passage .
and adoption.
4
t
RESOLUTION
RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT AWARDING SALE OF TAX ANTICIPATION
NOTE
RESOLVED, by the Board of Directors of the Midpeninsula Regional Open
Space District, Santa Clara County, California, that
WHEREAS, on the date hereof this Board has by resolution authorized the
issuance of its Midpeninsula Regional Open Space District Tax Anticipation
Note, Series 1981-82A pursuant to Article 7 .6 (commencing with Section 53850)
of Chapter 4, Part 1 , Division 2, Title 5 of the California Government Code
and has authorized the sale of such Note on the basis of negotiation therefor
to a lender upon such terms and conditions as may be approved by resolution of
this Board, said Note to bear interest at a rate not to exceed ten percent
(10%) per annum; and
WHEREAS, First Interstate Bank has offered to purchase said Note
pursuant to the terms and conditions set forth in its letter dated ,
1981, and this Board has reviewed said terms and conditions;
NOW, THEREFORE, It is hereby DETERMINED and ORDERED, as follows:
1. Award of the sale of the District's Tax Anticipation Note, Series
1981-82A to First Interstate Bank upon the terms and conditions set forth in
said Bank 's letter is in the public interest and for the public benefit.
2 . The Midpeninsula Regional Open Space District Tax Anticipation Note,
Series 1981-82A be and is hereby awarded to First Interstate Bank at the
interest rate and discount and upon the terms and conditions set forth in said
Bank 's letter dated , 1981.
3. The President is hereby directed to execute said Note in the name of
and on behalf of the District, and the Secretary is hereby directed to
countersign said Note, to affix thereto the seal of the District and to cause
said Note to be prepared in final form and delivered to said Bank.
4. The President, Secretary and Treasurer are hereby authorized to
execute said receipts, certificates and other documents as may be necessary to
cause delivery of the Note in accordance with the provisions and intent of
this resolution.
5. The Board hereby finds and determines that the aggregate principal
amount of the Note together with interest thereon at the rate set forth in
said letter dated , 1981, does not exceed eighty-five percent
(85%) of the estimated amount of the now uncollected taxes, income, revenue,
cash receipts and other moneys of the District which are pledged and will be
available for the payment of the principal of and the interest on the Note.
Distributed at Ju' Z, 1981 Board Meeting
July 8 , 1981
Honorable Board Of Directors
Midpeninsula Regional Open Space District
Counties of Santa Clara and San Mateo
State of California
Re : Midpeninsula Regional Open Space District
Negotiable Promissory Notes (Windy Hill
Open Space Preserve- P .O. S .T. Property)
Gentlemen:
The undersigned, as owners of the Midpeninsula
Regional Open Space District Installment Notes (Windy Hill
Open Space Preserve - P .O. S .T. Property) , hereby request
that you adopt a resolution in the form enclosed supplementing
Resolution No. 80-51 to provide for the issuance of the
above notes which may be exchanged for said installment
notes as therein provided, and in connection with such request
hereby undertake to pay any and all expenses that may be
incurred in the premises, including :
1 . The legal fees of Orrick, Herrington & Sutcliffe,
A Professional Corporation, for their services in preparing
the necessary documentation and rendering their legal opinion
on the above notes (not in excess of $1 , 000) .
2. The expenses of Jeffries Banknote Company in
preparing the above notes in form for execution (not in
excess of $1 , 200) .
3 . The expenses of First Interstate Bank of California
for acting as paying agent for said notes (not in excess of
$1, 250) .
4. As evidence of the foregoing, the undersigned
enclose herewith their check in the amount of $3 ,450. 00 to
cover the foregoing sums, which (assuming the issuance of
the above notes) you are authorized to cash and disburse for
such payments . If the payments authorized hereunder are
less than the amount deposited, the District shall refund
the remaining amounts to the undersigned.
Honorable Board of Directors
July 8 , 1981
Page 2
Re: Midpeninsula Regional Open Space District
Negotiable Promissory Notes (Windy Hill
Open Space Preserve - P .O . S .T. Property)
Yours very sincerely,
W. H. LEYNSE
W.H. Leynse, resident
Rancho Reymundo , Inc .
Signing as General Partner,
Rancho Reymundo, Ltd. , a
General Partnership
WHL:ma
encls .
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
RESOLUTION NO.
RESOLUTION OF THE BOARD OF DIRECTORS OF
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
SUPPLEMENTING RESOLUTION NO. 80-51 TO PRO-
VIDE FOR THE ISSUANCE OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT NEGOTIABLE
PROMISSORY NOTES (WINDY HILL OPEN SPACE
PRESERVE - P.O.S.T. PROPERTY)
WHEREAS, the Board of Directors of the Midpeninsula
Regional Open Space District (the "District") duly adopted
Resolution No. 80-51 on December 30, 1980, pursuant to
which resolution the District issued, sold and delivered
$500,000 principal amount of installment notes in registered
form in the denomination of $100,000 each, designated
"Midpeninsula Regional Open Space District Installment Notes
(Windy Hill open Space Preserve - P.O.S.T. Property) , " all
dated January 31, 1981; and
WHEREAS, the Board of Directors of the District
desires to supplement said Resolution No. 80-51 to authorize
the issuance of said notes as negotiable promissory notes
payable to bearer in the denomination of $5,000 each and to
provide for the exchange of said installment notes for said
negotiable promissory notes, and said issuance and exchange
is permitted by applicable law;
NOW, THEREFORE, BE IT RESOLVED by the Board of
Directors of Midpeninsula Regional Open Space District
as follows:
Section 1. This Board of Directors has reviewed
all proceedings heretofore taken relative to the authorization,
issuance, sale and delivery of said Midpeninsula Regional
Open Space District Installment Notes (Windy Hill Open
Space Preserve - P.O.S.T. Property) and has found, as a
result of such review, and hereby finds and determines that
all acts, conditions and things required by law to exist,
happen and be performed precedent to and in the authorization,
issuance, sale and delivery of said notes have existed,
happened and been performed in due time, form and manner
as required by law, and the District has duly authorized,
issued, sold and delivered said notes, and said notes are
valid and legally binding obligations of the District,
payable from ad valorem taxes levied upon all taxable
property within the District by the Board of Supervisors
of Santa Clara County and by the Board of Supervisors of
San Mateo County, and allocated to the District under
applicable law.
2
Section 2. Resolution No. 80-51 adopted by the
Board of Directors of the District on December 30, 1980 is
hereby supplemented as herein provided to authorize the
issuance of negotiable promissory notes which may be exchanged
for said Midpeninsula Regional open Space District Installment
Notes (Windy Hill open Space Preserve - P.O.S .T. Property)
as herein provided. Said negotiable promissory notes shall
be designated the "Midpeninsula Regional open Space District
Negotiable Promissory Notes (Windy Hill Open Space Preserve
P.O.S.T. Property) " (the "Notes") . The Notes shall be
negotiable in form (payable to bearer) and of the character
known as serial; shall be dated January 31, 1981; shall be
numbered in consecutive numerical order upward from 1 in
order of their respective maturities; shall be issued in
the denomination of $5,000 each; and shall mature $100 , 000
principal amount on February 1 in each of the years 1982
through 1986, inclusive.
All of the Notes shall bear interest from
February 1, 1981 until paid at the rate of eight and five-
tenths per cent (8. 50) per annum, payable semiannually on
February 1 and August 1 of each year. Such interest shall
be evidenced by coupons attached to each of the Notes, and
each of said coupons shall represent six months ' interest
on the Note to which it is attached.
3
The Notes shall be subject to registration only
as to both principal and interest, and once registered shall
not be subject to discharge from registration. The principal
of and interest on any Note so registered shall be payable
only to the registered owner thereof.
Both the principal of and interest on the Notes
shall be payable in lawful money of the United States of
America at the principal office of First Interstate Bank of
California in San Francisco, California, the Paying Agent
of the District for the Notes . The Notes shall not be subject
to call or redemption prior to their fixed maturity dates .
Section 3. The Notes and the coupons to be attached
thereto shall each be substantially in the following forms,
the blanks in said forms to be filled in with appropriate
words or figures to comply with the provisions of this
resolution, namely:
4
[FORM OF NOTE]
UNITED STATES OF AMERICA
STATE OF CALIFORNIA
SANTA CLARA AND SAN MATEO COUNTIES
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
NEGOTIABLE PROMISSORY NOTE
(WINDY HILL OPEN SPACE PRESERVE - P.O.S.T. PROPERTY)
No. $5,000
The MIDPENINSULA REGIONAL OPEN SPACE DISTRICT (the
"District") of Santa Clara and San Mateo Counties, State of
California (the "State") , hereby acknowledges itself indebted
and for value received promises to pay to the bearer hereof
(unless this note is registered) on February 1, 19_, the
principal sum of
FIVE THOUSAND DOLLARS ($5, 000)
together with interest thereon from February 1, 1981 until
payment of said principal sum in full at the rate of eight
and five-tenths per cent (8 . 5%) per annum, payable semiannu-
ally on February 1 and August 1 of each year. Such interest,
on or prior to maturity, shall (unless this note is registered)
be payable only on presentation and surrender of the proper
interest coupons hereto attached as they respectively become
due. Both the principal of and interest on this note are
payable in lawful money of the United States of America at
the principal office of First Interstate Bank of California
5
in San Francisco, California.
This note is one of a duly authorized issue of notes
of the District aggregating $500, 000 in principal amount, all
of like tenor and date (except for such variations, if any,
as may be required to designate varying numbers or maturities)
and authorized to be issued under and pursuant to a resolution
of the Board of Directors (the "Board" ) of the District duly
and regularly passed and adopted on December 30, 1980 under
authority of Section 5544 . 2 of the Public Resources Code of
the State, as supplemented by a resolution of the Board duly
and regularly passed and adopted on July 8, 1981.
It is hereby certified, recited and declared that
this note is issued in strict conformity with the Constitution
and laws of the State and with the proceedings of the Board
authorizing the same, and that all acts, conditions and
things required to exist, happen and be performed precedent
to and in the issuance of this note have existed, happened
and been performed in regular and due time, form and manner
as required by law, and that this note, together with all
other indebtedness and obligations of the District, does not
exceed any limit prescribed by the Constitution or statutes
of the State, and that the interest on and principal of this
note and all other notes of said authorized issue of notes
are payable from ad valorem taxes levied upon all taxable
property within the District by the Board of Supervisors
6
of Santa Clara County and by the Board of Supervisors of
San Mateo County, and allocated to the District under
applicable law.
IN WITNESS WHEREOF, the District has caused this
note to be signed by the members of the Board and countersigned
by the Secretary of the Board and the seal of the District
to be affixed thereto, and has caused the interest coupons
attached hereto to be signed by the Treasurer of the Board
and this note to be dated January 31, 1981.
Members of the Board of Directors of
Midpeninsula Regional Open Space District
Countersigned:
Secretary of the Board of Directors
7
[FORM OF INTEREST COUPON]
Coupon No.
The Midpeninsula Regional
Open Space District on
will pay to the bearer (unless
the note herein mentioned
is registered) at the
principal office of First
Interstate Bank of California
in San Francisco, California,
the sum shown hereon in lawful
money of the United States of
America, being interest then
due on its Negotiable Promissory
Note (Windy Hill Open Space
Preserve - P.O.S.T. Property) ,
dated January 31, 1981, No.
Treasurer of the Board of Directors
8
Section 4. The members of the Board of Directors
of the District are hereby authorized to execute the Notes
on behalf of the District, and the Secretary of the Board
of Directors of the District is hereby authorized to
countersign the Notes and affix the seal of the District
thereto. All of the Notes shall be executed in the name and
on behalf of the District, with the signatures of at least
four-fifths of the members of the Board of Directors of the
District and the countersignature of the Secretary of the
Board of Directors of the District. All such signatures
and countersignatures may be printed, lithographed, engraved
or otherwise mechanically reproduced, but at least one of
such signatures of countersignatures to the Notes shall be
manually affixed. The seal of the District may be manually
impressed upon the Notes or printed, engraved, stamped or
otherwise placed in facsimile thereon. The coupons attached
to the Notes may be executed by the facsimile signature of
the Treasurer of the Board of Directors of the District.
Such signing, countersigning and sealing as herein provided
shall be a sufficient and binding execution of the Notes
and coupons by the District. If any officer or member of
the Board of Directors of the District whose signature or
countersignature appears on any Note or coupon ceases to
be such officer or member before the delivery of the Notes,
9
the signature or countersignature appearing either on the Notes
or the coupons, or on both, shall be valid and sufficient for
all purposes to the same extent as if the officer or member
had remained in office until the delivery of the Notes .
Section 5. At any time after the adoption of this
resolution, the Board of Directors of the District may cause
the Notes to be prepared as herein provided, and may provide
for the delivery of the Notes in exchange for and upon
surrender of said Midpeninsula Regional open Space District
Installment Notes (Windy Hill open Space Preserve - P.O.S.T.
Property) .
Section 6. This resolution shall take effect from
and after its passage and approval.
PASSED AND ADOPTED this 8th day of July, 1981, by
the following vote:
AYES : Directors
NOES:
ABSENT:
President of the Board of Directors of
Midpeninsula Regional Open Space District
[SEAL]
ATTEST:
Secretary of the Board of Directors of
Midpeninsula Regional open Space District
10
IV 31-75
kivleeting 81-17
-4%10e July 8, 1981)
0 mw
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
July 2 , 1981
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Follow-up on Issues and Questions from Site Emphasis
and Program Evaluation Workshops
Discussion: This agenda item was deferred from your meeting of
June 24 , 1981. Material for this discussion was included in your
packet for the May 13, 1981 meeting, and the changes , submitted
by Director Hanko, for the proposed publicity guidelines related
to site emphasis policy were included in your packet for the June
24 , 1981 meeting.
Staff can suggest the following alternative language in section A. l.
on "brochures" in the proposed publicity guidelines. This alternative
language seems to follow the thrust of Director Hanko ' s approach:
A. BROCHURES
1. There shall be at least one informational brochure containing
a map indicating the locations of all District preserves and
showing as clearly as possible how to reach them. A color
code or other graphic device will be used to indicate the de7
gree of development or emphasis at each site,
The text of the brochure will explain the site emphasis
policy and its underlying rationale briefly but clearly.
The text will also include short descriptions of the pre-
serves that will reflect the site emphasis policy by point-
ing out such features as docent programs, parking, trail
access (or lack of them) . If part or all of a site is
inaccessible to the public, this will be noted and the reason
clearly stated.
The policy question which is involved in comparing either of the two
new versions with the original is whether your intent is to provide
a single map which, insofar as possible , helps people to reach any
site and at the same time explains the emphasis policy, or whether your
intent is primarily to explain the emphasis policy and, if possible, to
provide a map showing the various sites, but not necessarily explaining
in detail how to reach them.
Recommendation: It is recommended you approve the summary on Board
positions on issues and questions from site emphasis and program eval-
uation workshops and adopt the publicity guidelines related to site
emphasis policy .
C-81-14
July 8, 1981
Meeting 81-17
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
Amount Name Description
2281 $ 2,000.00 AAA Fence Company C/Link Fence & Gate Installation
2282 9.00 ABRACADABRA Typesetting Soaring Area Windy Hill Sign
2283 92.87 Antelope Camping Equipment Bag & Supports for Maintenace Equip.
2284 16.33 B&H Equipment Rental Parts for Mower & Pumpers
2285 2,163.65 Birnie Lumber Fence--LTOSP, FOOSP, Windy Hill-
2286 - 750.00 California Advocates Services .-- June, 1981
2287 23.32 Carlsen Volkswagon Floor Mat, Brake Boot
2288 218.00 Communications Research Co. Maintenance & Scanner Replacement
2289 300.00 Susan Cretekos Patrol Windmill Pasture - June
2290 81 .14 Ray Dodd Materials & Development - Photos
2291 6,049.20 Hipp Welding Inc. Fabricate Eight Pipe Gates
2292 512.09 Mobil Oil District Vehicle Expense
2293 32.80 Stanley Norton Telephone Tolls & Copies - May
2294 123.66 PG&E Utilities - Rancho San Antonio
2295 14.39 Pacific Telephone Telephone Service
2296 2. 98 Palo Alto Utilities Monte Bello Road Utilities
2297 14.36 Peninsula Blueprint Blueprints
2298 1 ,206.41 Peninsula Office Supplies Desks, Chair
2299 320.63 The Pipe Yard PVC Pipe & Fittings
2300 18. 51 Rancho Hardware Tools & Automotive Supplies
2301 910. 58 Real Estate Register Microfiche service lease 81-82
2302 15.00 San Francisco Newspaper Agency San Francisco Examiner Subscription
2303 659.48 Sears Field Equipment & Tools
2304 261 .15 Shell Oil Company District Vehicle Expense
2305 436.58 Signs of the Times Signs--Los Trancos
2306 289. 50 Soil & Plant Lab, Inc. Monte Bello Burn Project
2307 9.27 Town & Country Printing Rubber Stamp - Ranger Office
2308 342.59 Valley Stake & Supply Building Materials
2309 462.99 Western Fire Equipment Pump Parts & Repair
2310 40. 00 City of Palo Alto Minutes and Agendas-One Year
2311 859. 25 Western Title Insurance Co. Title and Escrow Fees-Risley
Property
C-81-14 Page 2
July 8, 1981
Meeting 81-17
Amount Name Description
2312 $ 62.90 Alice Watt Private Vehicle Expense
2313 50.00 Pat Starrett Private Vehicle Expense
2314 69.20 Steven Sessions Private Vehicle Expense
2315 218.60 Herbert Grench Reimbursement-Educational Assistance
Program
2316 80.00 Virginia Michelson Artwork for Newsletter
2317 39.40 Craia Britton Meal Conference
2318 744.54 Herbert Grench Out-of-Town Meeting Expense
C-81-14
July 8, 1981
Meeting 81-17
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
Amount Name Description
2281 $ 2,000.00 AAA Fence Company C/Link Fence & Gate Installation
2282 9.00 ABRACADABRA Typesetting Soaring Area Windy Hill Sign
2283 92.87 Antelope Camping Equipment Bag & Supports for Maintenace Equip.
2284 16.13 B&H Equipment Rentdl Parts for Mower & Pumpers
2285 2,163.65 Birnie Lumber Fence--LTOSP, FOOSP, Windy Hill,
2236 750.00 California Advocates Services .-- June, 1981
2287 23.32 Carlsen Volkswagon Floor Mat, Brake Boot
2288 218.00 Communications Research Co. Maintenance & Scanner Replacement
2289 300.00 Susan Cretekos Patrol Windmill Pasture - June
2290 81 .14 Ray Dodd Materials & Development - Photos
2291 6,049.20 Hipp Welding Inc. Fabricate Eight Pipe Gates
2292 512.09 Mobil Oil District Vehicle Expense
2293 32.80 Stanley Norton Telephone Tolls & Copies - May
2294 123.66 PG&E Utilities - Rancho San Anto
nio
2295 14.39 Pacific Telephone Telephone Service -
2296 2. 98 Palo Alto Utilities Monte Bello Road Utilities
2297 14.36 Peninsula Blueprint Blueprints
2298 1 ,206.41 Peninsula Office Supplies Desks, Chair
2299 320.63 The Pipe Yard PVC Pipe & Fittings
2300 18. 51 Rancho Hardware Tools & Automotive Supplies
2301 910. 58 Real Estate Register Microfiche service lease 81-82
2302 15.00 San Francisco Newspaper Agency San Francisco Examiner Subscription
2303 659.48 Sears Field Equipment & Tools
2304 261 . 15 Shell Oil Company District Vehicle Expense
2305 436.58 Signs of the Times Signs--Los Trancos
2306 289.50 Soil & Plant Lab, Inc. Monte Bello Burn Project
2307 9.27 David Tapley Rubber Stamp - Ranger Office
2308 342.59 Valley Stake & Supply Building Materials
2309 462.99 Western Fire Equipment Pump Parts & Repair
2310 40. 00 City of Palo Alto Minutes and Agendas-One Year
2311 859.25 Western Title Insurance Co. Title and Escrow Fees-Risley
Property
C-81-14 Page 2
July 8, 1981
Meeting 81-17 Revised
Amount Name Description
2312 $ 62.90 Alice Watt Private Vehicle Expense
2313 50.00 Pat Starrett Private Vehicle Expense
2314 69.20 Steven Sessions Private Vehicle Expense
2315 218.60 Herbert Grench Reimbursement-Educational Assistance
Program
2316 80.00 Virginia Michelson Artwork for Newsletter
2317 39.40 Craia Britton Meal Conference
2318 744.54 Herbert Grench Out-of-Town Meeting Expense
2319 172. 34 Petty Cash Out-of-Town Yeetings ,Blueprints ,
Meal Conferences ,Advertising-
Bean Rental,Mis6ellaneous Hard-
ware ,Maps ,Office Supplies , and
Private Vehicle Expense .
�l
1
000'
MIDPrNNi�,SUA REGION OPEN SPACE DISTRICT
TO: Board of Directors
1
FROM: H. Grench, General Manager
{ SUBJECT: July 2, 1981
DATED: F.Y. I.
I
M-81-72
(Meeting 81-17
July 8 , 1981)
0 ftw<
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
June 30 , 1981
TO: H. Grench, General Manager
FROM: S. Sessions, Land Manager
SUBJECT: Funding for Interim Monte Bello Open Space Preserve Signs
At the June 24 , 1981 Board of Directors meeting, the Board
directed staff to install informational signs directing Pre-
serve users to Canyon Trail .
In reviewing that request, it appears that we can utilize an
existing Preserve regulatory sign and have the directional signs
made up at a cost of $125. Staff labor would be used to install
the signs.
I would suggest that the Land Management section absorb the cost
out of the existing operations budget, and if a budget transfer
is deemed necessary, it could be effected sometime later.
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
July 2 , 1981
TO: H. Grench, General Manager
FROM: S. Sessions, Land Manager
SUBJECT: Purchase of Pipe Gates
Staff, in implementing approved use and management plans, placed
orders to fabricate pipe gates . Though individually approved
through the use and management plan and included in the approved
Land Management Operations budget, the orders ended up on a
single invoice. The result is a combined invoice which exceeds
my expenditure authorization limit of $3500 , even though the
individual gate orders were for $710 each.
I should note that staff followed the proper bid procedures and
the contract award to Hipp Welding was the low bid and reflected
a savings of up to $140 per gate based on the combined order of
eight gates.
This procedural error is being corrected to eliminate future
occurrence.
A
MONTHLY
ACTION
REPORT
California Park and Recreation Society, Inc. Vol. 7 No. 4, June 1981
Legislative Conference
elegates Consider
& R Status, Strategies
Ninety-two delegates to the 5th Annual A summary of the brainstorming group's Land and Water Conservation Fund
CPRS/NRPA Legislative Conference met recommendations will appear in the monies in trust and operate the program off
in Sacramento May 14 and 15 to consider August/September issue of California interest from the trust. By the eighth year,
the effect of recent federal actions on parks Parks& Recreation magazine.g he noted, the program would be self-
and recreation in California, and to discuss sustainin on interest alone.
possible strategies for preserving and im- A strong argument for increased political g
AL
proving recreational lands and recreation
activism was made by Sierra Club State Department of Parks and Recrea-
tion Director Pete Danermond, Jr. out-
services in the coming decade. legislative advocate John Zierold in an ad- g
Despite last-minute program difficulties dress Thursday morning. He stressed the lined proposals at the state level for "lock-
and a scheduling conflict with the Southern importance of political contributions to ing in" dollars for parks and recreation.
California Training Institute held in Costa candidates favorable to parks, recreation, These included making the recently ap-
Mesa May 14, the Conference met its and environmental issues, noting that proved Urban Fishing Program permanent,
primary objective of delineating policy ob- "decisions are made before people are placing monies from the Energy Resources
jectives for the 80s. elected, when they sit down with their Fund in the Roberti-Z'berg program, and
oncurrent sessions of seven brainstorm- potential supporters and map out a plat- Roberti's bill to make Roberti-Z'berg a per-
Mroups on Thursday afternoon arrived form and programs and make com- manent program.
mitments on certain policy areas." Due to a misunderstanding, keynote ,
a milar conclusions regarding the need p y �-�-
for increased self-reliance and cost- Considerable emphasis was given by speaker William Penn Mott, Jr., President
effectiveness of park and recreation agen- Conference speakers to the need to ensure of the California State Parks Foundation, Assemblyman Norman Waters
cies, the importance of building vocal con- permanent funding for parks and recrea- was unable to address delegates during the
stituencies, and the value of issue-based tion. Larry Naake, Associate Director of Thursday morning session as scheduled.In- CPRS presented Assemblyman Norm
coalitions with like-minded interest groups. the National Association of Counties, told stead, he spoke to them following Thurs- Waters with a Legislative Leadership
Political activism was a key concern, but delegates their best chance to counter the days luncheon. Award at the Legislative Luncheon Thurs-
several groups distinguished between lob- current federal trend is through the Land Mott cited numerous park and recreation day. Senator Alfred E. Alquist was also
bying efforts of park and recreation profes- and Water Conservation Fund, which still issues which then-Governor Reagan, after given an award, but was not present at the
sionals themselves and political action by has some sympathy at the federal level,and initial across-the-board cutbacks, sup- luncheon to receive it because he could not
citizen-oriented groups able to make finan- could serve as a base on which to build in ported, and predicted that President get away from Senate budget committee
cial contributions to the campaigns of can- the future. Reagan will do the same if we can hearings. CPRS President Charles Hoefer
didates friendly to parks and recreation. In answer to a question at Friday morn- demonstrate program cost-effectiveness and Executive Director Steve Larson
Brainstorming Group #1, led by Bob ing's breakfast, Russ Porter of the State and broad citizen support for parks and presented the award to Alquist outside the
Overstreet of San Buenaventura, chal- Department of Parks and Recreation recreation programs. But he emphasized Senate chambers following the luncheon.
lenged those present to pledge$100 each for reported on a proposal, now being con- that this will require encouraging consti- Senator John Garamendi was also unable
the development of corporate papers that sidered by an eight-state coalition, to place tuents to be vocal in their support. To that to leave the Senate to address the morning
would lead to a political action committee, end,Mott told delegates that in the next ten general session as scheduled. However, he
either as an extension of CPRS or as a com- years parks and recreation will have to did speak briefly to delegates at the Con-
pletely separate unit. mount a major selling campaign. ference Reception Thursday afternoon.