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HomeMy Public PortalAbout19810708 - Agenda Packet - Board of Directors (BOD) - 81-17 Meeting 81-17 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 Regular Meeting Board of Directors AGENDA Wednesday 375 Distel Circle, Suite D-1 July 8, 1981 Los Altos, California (7:30) ROLL CALL APPROVAL OF MINUTES - May 27, 1981 WRITTEN COMMUNICATIONS ADOPTION OF AGENDA ORAL COMMUNICATIONS OLD BUSINESS WITH ACTION REQUESTED (8:10) 1 . Approval of Use and Management Recommendations for Long Ridge Open Space Preserve (Bean Property) -- S. Sessions (8:10) 2. Presentation by Mid-Peninsula Trails Council -- S. Sessions (8:40) 3. Follow-Up on the Monte Bello Open Space Preserve Parking Lot Approval Process -- S. Sessions (9:10) 4. Position Statement on Monte Bello Open Space Preserve -- K. Duffy NEW BUSINESS WITH ACTION REQUESTED (9:15) 5. Approval of Short-Term Loan -- M. Foster Resolution Authorizing Issuance of Midpeninsula Regional Open Space District Tax Anticipation Note, Series 1981-82A Resolution Awarding Sale of Tax Anticipation Note (9:20) 6. Follow-Up on Issues and Questions From Site Emphasis and Program Evaluation Workshops -- H. Grench (9:50) INFORMATIONAL REPORTS CLAIMS CLOSED SESSION (Land Negotiations and Personnel ) ADJOURNMENT TO ADDRESS THE BOARD: When an item you're concerned with appears on the agenda, please address the Board at that time; otherwise, you may address the Board under OraZ Communications. When recognized, please begin by stating your name and address. Conciseness is appreciated. We request that you complete the forms provided so your name and address can be accurateZy incZuded in the minutes. Teeting 81-14 ;,z= anonc MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CAVFORNIA 94�-22 (415) 965-4717 Regular Meeting Board of Directors M I N U T E S May 27, 1981 I . ROLL CALL President Richard Bishop called the meeting to order at 7 : 05 P.M. Members Present: Katherine Duffy, Daniel Wendin, Barbara Green, Edward Shelley, Nonette Hanko, Harry Turner, and Richard Bishop. Personnel Present: Herbert Grench, Craig Britton, Steven Sessions , Del Woods , Mary Gundert, Jean Fiddes , Charlotte MacDonald, Kathy Blackburn, Michael Poster, and Stanley Norton. II. CLOSED SESSION The Board recessed for a Closed Session on personnel matters at 7: 06 P.M. and reconvened for the public meeting at 7 : 36 P.M. III. APPROVAL OF MINUTES A. April 22, 1981 Motion: E. Shelley moved the adoption of the minutes of April 22 , 1981 as presented. K. Duffy seconded the motion. Discussion: N. Hanko requested the words "previous proposed" in the first sentence of the fourth paragraph on Page Seven be changed to read "Los Trancos" . D. Wendin requested the second paragraph on Page Five be corrected to read '"D. Wendin said that the Committee expected to return to the Board with an evaluation of the proposals , based on various evaluation criteria. If the Board wishes to encourage a certain objective, the Board would "weight" the proposals accordingly. " D. Wendin asked H. Turner if he had called a meeting of the Windmill Pasture Committee, and H. Turner said he had not. K. Duffy requested the words "two cisterns" in P. Obluda's statement on Page Ten be corrected to read "one cistern" . The motion to adopt the minutes , with the corrections noted, passed unanimously, with B. Green ab- staining from the vote. B. May 2, 1981 Motion: D. Wendin moved the approval of the minutes of May 2 , 1981. K. Duffy seconded the motion. The motion passed unanimously, with E. Shelley and B. Green abstaining from the vote. IV. WRITTEN COMMUNICATIONS J. Fiddes reported the Board had received the following written communications : 1) A letter, dated May 20 , 1981, from N. Timothy Hall , Professor of Geology, Foothill College, regarding the proposed geologic trail for the Monte Bello Open Space Preserve. 2) A letter, dated May 18 , 1981, from Irene S . Berg protesting the Herbert A.Grench.General Manager Boardof Directors:Katherine Duffy.Barbara Green,Nonette G Hanko,Richard S.Bishop.Edward G She:ley.Harry A Turner,Daniel G.Wer­­n Meeting 81-14 Page Two demolition of the bay tree cistern at the Monte Bello Open Space Preserve. 3) A letter, dated May 12, 1981, from Winter Dellenbach protesting parking lot location "L" on the Monte Bello Open Space Preserve. 4) A letter, dated May 17, 1981, from Harry H. Haeussler, Jr. 1094 Highland Circle, Los Altos, regarding the District's responsibility to provide adequate parking space for people using District preserves. 4) Letters dated May 27 , May 25, May 26, and May 25, 1981 res- pectively expressing opposition to parking lot location "L" on the Monte Bello Open Space Preserve from the following individuals: Mr. and Mrs. N. R. Moseley, 3830 Page Mill Road, Los Altos -Hills; William C. Barkow, 11384 Churton Avenue, Los Altos; Mr. and Mrs . John French, 335 Golden Oak Drive, Portola Valley; and Mrs . Virginia McKim, 864 Cedro Way, Stanford. She noted that Mrs. McKim also expressed support for locating the parking lot in the old riding ring area in her letter. 5) A letter, dated May 27, 1981, from Lewis C. Reed, Treasurer, Mid-Peninsula Trails Council, explaining the purpose of the organization and discussing the needs for horse trailer parking at the Monte Bello Open Space Preserve. 6) A letter, dated May 22, 1981, from David and Barbara Leeson, 15300 Blackberry Hill, Los Gatos , regarding the proposed property exchange on the evening's agenda and their opposition to residential development of the District's parcel unless their interests in privacy and open space views were formally protected in the deed by covenants to run with the land. 7) A letter, dated May 26 , 1981, from Thomas E. Harrington, 4201 Page Mill Road, Los Altos, requesting that the Board relocate the proposed parking lot location "L" . V. ADOPTION OF AGENDA R. Bishop stated the Board's consensus that the agenda was adopted as presented. VI. ORAL COMMUNICATIONS Barbara H. Crafford, 16830 Sheldon Road, Los Gatos , addressed the Board in behalf of the residents of Sheldon Road regarding several concerns the residents had with the operation and maintenance of the El Sereno Open Space Preserve. She distributed a letter, dated May 15, 1981 and signed by seventeen Sheldon Road residents , that outlined the residents ' concerns . With the Board' s concurrence, R. Bishop directed staff to return to the Board at the meeting of June 24, 1981 with a staff report on the concerns discussed in the letter. VII. OLD BUSINESS 19ITH ACTION REQUESTED A. Addendum to Use and Management Plan for Monte Bello Open Space Preserve R. Bishop noted the agenda item had been continued from the meeting of April 22, 1981, that the Special Meeting of the Board held on May 2, 1981 had been a field tour of the site, and that staff had prepared an addendum to the Use and Management Plan for Monte Bello Open Space Preserve discussed at the April 22 meeting. 'Meeting 81-14 Page Three S. Sessions reviewed memorandum M-81-50, dated May 20, 1981, which was the addendum to the Use and Management Plan for the Monte Bello Open Space Preserve, report R-81-16, dated April 17 , 1981. He noted that staff recommended that the proposed parking lot for the Preserve be situated in location "L" , that a pro- vision should be included in the proposed trail system for a connecting trail from Canyon Trail to the northeast portion of the Preserve, that the proposed Geology Trail was felt by staff to be an integral part of the trail system, that the flat area where the old barns were located should be used by equestrians on a permit basis for parking, and that staff was still recommend- ing the removal of the cistern and spring box located above the sag pond. H. Haeussler stated that adequate parking should be provided for Preserve users and that more consideration and parking areas for equestrians should be given by the District. Mark Schneider, Box 343, Star Route #2, La Honda, restated his opposition to the removal of the cistern and spring box above the sag pond, encouraged the Board to undertake a feasibility study on providing public transportation to the Preserve, and suggested that the District do some long-range planning on the total number of parking areas that would be needed if the District encourages the public to visit the Preserve. Glen Morris, 3278 Skyline Boulevard, said he felt the members of the public in attendance at the May 2 Special Meeting were not in favor of the removal of the cistern and spring box above the sag pond. Thomas Harrington, 4201 Page Mill Road, Palo Alto, stated he agreed the spring box should not be removed and expressed his opposition to situating the parking lot at location "L" . He said the location highly impacted his home and members of the public driving on Page Mill Road or hiking on the Preserve. He referred the Board to his written communication of May 25, 1981 and its attachments and discussed his opposition to location "L" based on safety, use, landscaping, handicapped use, and political factors. Mr. Harrington suggested the Board separate the loca- tion of the parking lot and the demolition of the spring box from the proposed Use and Management Plan for the Monte Bello Open Space Preserve and prepare a separate report on these items, while approving the remainder of the plan. He noted the public interest would be better served if the Board did not take any action on the parking lot location at this time, and in response to a ques- tion from H. Turner, stated he could support locating a parking lot in locations "F1" , "G" , and the"OK Corral" . Mr. Harrington stated he did not feel staff had properly evaluated the "Fl" location he had proposed. Ellie Huggins, 824 San Francisco Court, Stanford, stated she had addressed the Palo Alto City Council at the May 25 meeting and had spoken in favor of allowing reasonable access to the Monte Meeting 81-14 r Page Four Bello Open Space Preserve with parking located on the Monte Bello side of Page Mill Road. She noted that the Preserve could only, in her opinion, be accessed properly from the Monte Bello side of the road and asked that the Districts Board and staff interface with staff and members of the Palo Alto Planning Commission so that the matter could be resolved in the near future. William Spangle, 3240 Alpine Road, Portola Valley, stated the parking lot should be located on the south side of Page Mill Road, the District should take a position on how much parking would ultimately be provided in the area, it was time for the District to consider how to encourage people to use public transportation or chartered bus service for groups, visual aspects should be con- sidered with all other factors when evaluating a parking lot location, and said he hoped the District would not consider putting large parking areas on all of its open space areas. Virginia McKim, 864 Cedro Way, Stanford and an adjacent property owner to the Preserve, stated her opposition to parking lot loca- tion "L" because of safety and aesthetic factors, her support for locating the parking lot in the old riding ring area of the Los Trancos Open Space Preserve, and her opposition to the demo- lition of the spring box. H. Haeussler stated the District should retain the spring box and asked if all the downed barbed wire would be removed from the Preserve. N. Hanko stated she hoped the Board would take some action at this meeting to start the discussions and exploration of public transportation possibilities with representatives from Palo Alto, Santa Clara County, and San Mateo County. D. Wendin suggested that the Board invite County transportation representatives to address the Board on long-range planning and future funding for public transportation in the area. S. Sessions, in response to a question from D. Wendin, stated he had not seen any plans for the "F location since it had been introduced by Mr. Harrington during a field tour, and he noted the newly proposed location combined one-half of location "L" and one-half of location "F" . He stated staff had considered location "F" but had not recommended placing the parking lot in this location because of geographical and access factors. D. Wendin discussed the process that might be involved and the po- tential goal of directing staff to meet with staff members from San Mateo County and Palo Alto to discuss further possible loca- tions for the parking lot. He said the ultimate goal was for staff to recommend a location on which to do a site study, but noted staff needed to provide the Board with information regarding scheduling and cost analysis, including staff time and labor involved. Purusha Obluda, 31570 Page Mill Road, Los Altos Hills, expressed his opposition to the demolition of the spring box and the loca- tion of a parking lot on the Monte Bello side of Page Mill Road. Meeting 81-14 Page Five He noted locating the parking lot in the old riding ring area would allow for a compromise and said that if District represen- tatives were to meet with the Preserve ' s neighbors and discuss the parking lot location and their concerns, the matter could be resolved in 30-60 days. R. Bishop stated the Board should move ahead, make the area accessible to all members of the public, and approve the use and management plan, including the location of the parking lot, as presented by staff. He noted he did not feel that further study would allow the Board to make a better decision than they could make at this meeting and said a joint planning effort could bog down the matter. He urged the Board to approve the staff' s recommendations contained in the reports. N. Hanko, in response to a question asked previously by H. Turner, stated the Palo Alto Planning Commission had opposed situating the parking lot at location "G" because of the amount of cut and fill that would have had to occur and because the location dis- turbed a natural area overlooking the Stevens Creek watershed. N. Hanko showed slides of the spring box and cistern above the spring box and encouraged the Board not to remove these structures. In response to a question from D. Wendin asking what it would take to secure the spring box and cistern, H. Grench stated the spring box could be covered and possibly filled with rock and the hole' leading, into the cistern would have to be secured. He noted it was staff' s intention to try to minimize all hazards and insurance risks on the Preserve. Sam Jones, 16891 Stevens Canyon Road, Cupertino, stated the cistern and spring box could be a valuable water source in the future and should be retained. Motion: N. Hanko moved that the Board adopt the Use and Management Plan recommendations as contained in the staff report of April 17, 1981 and as contained in the addendum dated May 20, 1981 with the exception of the proposed parking lot "L" , direct staff to work with the City of Palo Alto planning staff and San Mateo County planning staff as appropriate for the purpose of recommending to the Board a parking lot which will accommodate public use of Monte Bello Preserve while protecting the visual integrity of Stevens Creek Canyon, and use the District adopted criteria for location of sites and recognized sites including F 1 as a basis for the study. D. Wendin seconded the motion. Discussion: R. Bishop spoke against the motion for the reasons he stated earlier in the meeting when urging the Board to accept the staff' s recommendations as presented. Motion to Amend: D. Wendin moved that the motion be amended to in- clude the statement that the Board reaffirms that the parking lot be located on the south or Monte Bello side of Page Mill Road, that the second part of the motion be amended to read "direct staff to work with the Cityof Palo Alto planning Meeting 81-14 Page Six staff and San Mateo County planning staff as appropriate for the purpose of recommending to the Board a parking lot on the south side of Page Mill Road in the frontage extending from sites G to L, inclusive, and specifically including Fl which will accommodate public use of Monte Bello Preserve while protecting the visual integrity of Stevens Creek Can- yon" , and that the following statement be added at the end of the motion "Staff to return at the June 24 meeting after preliminary discussion with staffs of Palo Alto and San Mateo County with a proposed schedule and cost estimate. " E. Shelley seconded the motion to amend. Discussion: H. Turner requested the following phrase "and explicitly state whether or not a compromise, in their opinion, could be reached" be added to the last sentence of the motion. D. Wendin and E. Shelley accepted adding the phrase to the motion to amend. The motion to amend passed on the following vote: AYES: K. Duffy, D. Wendin, B. Green, E. Shelley, and H. Turner. NOES: N. Hanko ABSTAIN: R. Bishop Motion to Amend: K. Duffy moved that the original motion be amended to state that the cistern and spring box be left intact. N. Hanko seconded the motion. Discussion: Discussion centered on methods that could be used to secure the cistern and spring box. Motion to Amend Amendment: K. Duffy moved that her motion to amend be amended to include the statement that the method of se- curing the spring box was left to staff discretion. D. Wendin seconded the motion. The motion to amend the amendment passed on the following vote: AYES: K. Duffy, D. Wendin, B. Green, E. Shelley, N. Hanko, R. 'Bishop NOES: H. Turner The amended motion to amend passed on the following vote: AYES: K. Duffy, D. Wendin, B. Green, E. Shelley, N. Hanko NOES: H. Turner ABSTAIN: R. Bishop Discussion: K. Duffy discussed the name changes noted in the staff re- port for the different areas of the Preserve and requested that staff continue the use of the name "Black Mountain Area" wherever appropriate. D. Wendin stated that when the District acquired the McNiel property that area would lend itself to equestrian parking, and therefore, the District should not have to make special provisions for volume equestrian parking in the parking lot along Page Mill Road. S. Sessions stated, in response to a question from D. Wendin, staff had not studied the McNiel area for equestrian parking. Meeting 81-14 Page Seven Motion to Amend: D. Wendin moved to amend the original motion such that the Board only approve the Geology Trail in concept and that a detailed plan of the trail be reviewed by the Board before actual construction. B. Green seconded the motion. I Discussion: D. Wendin stated the Board should be aware of the costs to construct the Geology Trail and noted he was very concerned about the area where the trail would be located. E. Shelley stated his opposition to the motion to amend, noting it was staff's responsibility to see that a proper trail was constructed. The motion failed to carry on the following vote: AYES: B. Green and D. Wendin NOES: K. Duffy, E. Shelley, H. Turner, N. Hanko, R. Bishop H. Grench stated the State Department of Parks and Recreation was expecting to see the entire Monte Bello Development Plan, including the parking lot location and designand staff pouldnot implement any part of the plan until the State approved the whole plan, including the parking lot. The main motion, as amended, moving that the Board adopt the Use and Management Plan recommendations as contained in the staff report of April 17, 1981, and as contained in the addendum dated May 20, 1981 with the exception of the proposed parking lot L•! that the Board reaffirm that the parking lot be located on the south or Monte Bello side of Page Mill Road ; that the staff be directed to work with the City of Palo Alto planning staff and San Mateo County planning staff as appropriate for the - purpose of recommending to the Board a parking lot on the south side of Page Mill Road in the frontage extending from sites G to L, inclusive, and specifically including Fl-Avhich ., will accommodate public use of Monte Bello Pre- serve while protecting the visual integrity of Stevens Creek Canyon; that the staff use the District adopted criteria for location of sites and recognized sites including F, as a basis for the study; that the cistern and spring box be left intact with the method of securing the spring box left to staff discretion ; and that the staff return at the June 24 meeting after preliminary discussions with staffs of Palo Alto and San Mateo County with a proposed schedule and cost estimate and explicitly state whether or not a compromise, in their opinion, could be reached passed on the following vote : , AYES: K. Duffy, E. Shelley, H. Turner, N. Hanko, B. Green, D. Wendin NOES: R. Bishop Motion: K. Duffy moved that staff mitigate the safety hazards on the site immediately. D. Wendin seconded the motion. The motion passed unanimously. Meeting 81-14 Page Eight VIII. NEW BUSINESS WITH ACTION REQUESTED A. Proposed Addition to Manzanita Ridge Open Space Preserve with Land Exchange - Sorahan Property C. Britton reviewed report R-81-22, dated May 27 , 1981, regarding the opportunity for the District to exchange the 44 acre former Duffy-Barnes parcel which had been withheld from dedication at the time of acquisition, for two separate parcels totaling 37 acres in a more critical open space area south of the Town of Los Gatos. He noted the District would retain an open space easement over 30 acres of the Duffy-Barnes parcels and would retain design review rights over any proposed development on the property. He said the District would not incur any out-of-pocket expenses in retiring the notes held by the Sorahans. He showed slides of the property, and discussion then centered on whether the District should have both design review and approval over any development undertaken by the Sorahans . K. Duffy, referring to the written communication from David and Barbara Leeson, asked C. Britton if he felt additional wording changes relating to design review and approval would be satis- factory to the Leesons. C. Britton responded the Leesons had not yet seen the final wording of the documents and that it wasn't known if it solved all of their questions. S. Sessions reviewed the use and management recommendations contained in the staff report, noting that staff was recommending the property be withheld from dedication at this time and be- come an addition to the Manzanita Ridge Open Space Preserve, Limekiln Canyon Area. D. Wendin stated the Public Notification Committee had discussed the approval of use and management recommendations and noted the Committee would be suggesting that such recommendations not be approved by the Board at the same meeting at which action was taken on an acquisition so as to allow members of the public to commentlon the proposed use and management recommendations. Motion: D. Wendin moved the adoption of Resolution 80-31 Approving and Authorizing Acceptance of an Agreement to Exchange Interest in Real Property, Authorizing Officer to Execute a Grant Deed to the Property Being Released, Authorizing Officer- to *Execute Certificate of Acceptance of Grant to District and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction, (Manzanita Ridge Open Space Preserve - Sorahan Property) , as amended by C. Britton, subject to ratification by the Sor,..hans. B. Green seconded the motl.on. Discussion: C. Britton read the changes recommended by S. Norton for the second section of Exhibit D: "DISTRICT shall have the right of Design Review and Approval as herein defined. . .Design Review is intended to provide a process for review and approval by the District. . . . . " and inclusion of a section (c) : "All such buildings, structures, planted or landscaped areas, paved areas and other improvements shall be constructed or installed in accordance with the plans as approved by the DISTRICT, provided that the DISTRICT'S approval shall not be withheld unreasonably. " The motion passed unanimously. Meeting 81-14 Page Nine Motion: D. Wendin moved that the Board continue the use and manage- ment recommendations, except for the recommendation in Paragraph B relating to the cisterns, to the next Board meeting. N. Hanko seconded the motion. The motion passed unanimously. Motion: D. Wendin moved that the Board withhold the property from dedication and adopt Manzanita Ridge Open Space Preserve - Limekiln Canyon Area as the unofficial name of the site. B. Green seconded the motion. The motion passed unanimously. B. Renewal of Agreement with the City of Mountain View for Deer Hollow Farm S. Sessions reviewed memorandum M-81-54 , dated May 21, 1981, regarding a six month interim extension of the current lease for Deer Hollow Farm so as to allow staff time to review and incorporate some proposed changes on the lease agreement with the City of Mountain View. Motion: K. Duffy moved that the Board approve a six month interim extension of the agreement with the City of Mountain View for the operation and imaintenance of Deer Hollow Farm and that the Board conceptually approve possible changes to the agreement as discussed in the report. E. Shelley seconded the motion. Discussion: D. Wendin stated he would support the motion as long as the Board would each year, have the agreement reviewed by staff in the use and management plans . H. GrencT. clarified that the Board was conceptually approving the proposed changes to the lease agreement, including the inclusions of the master plan document through the use and management review process. The motion passed unanimously. C. Revised Annual Claims List for 1980-81 M. Poster reviewed memorandum M-81-53, dated May 18, 1981, re- garding changes in the 1980-81 annual claims list. Motion: D. Wendin moved that the Board approve the revised annual claims list for 1980-81. N. Hanko seconded the motion and the motion passed unanimously . D. California 2000 Project Regional Conference C- MacDonald reviewed memorandum M-81-51, dated May 21, 1981, regarding the request for the District to participate as a co-sponsor of the California 2000 Project Regional Conference to be held on Saturday, June 20 , 1981, at Golden Gate University in San Francisco. Motion: E. Shelley moved that the Board agree to co-sponsor California 2000 Project Regional Conference and designate one or two Board members to serve as liaison and to represent the District at the Conference. K. Duffy seconded the motion. Meeting 81-14 Page Ten Discussion: Discussion centered on whether any members of the Board would be available to serve as liaisons and attend the conference. R. Bishop recommended the Board approve co-sponsorship and later determine if any Board members would be able'to represent the District. He noted staff members might have to fill in as liaisons . Amended Motion: E. Shelley amended his original motion and moved that the Board agree to co-sponsor the California 2000 Project Regional Conference and if possible designate one or two Board members or staff members to serve as liaison and to represent the District at the con- ference. K. Duffy agreed to the seconding of the amended motion that passed unanimously. NEW BUSINESS WITH NO ACTION REQUESTED A. Presentation of Preliminary Budget for Fiscal Year 1981-82 H. Grench asked if the Directors had any questions concerning the report R-81-21, dated May 21, 1981, which outlined the preliminary budget prepared by staff for the 1981-82 fiscal year, noting the Board would be requested to take action on the proposed budget at their next regular meeting. E. Shelley suggested that the Open Space Management staff prepare a five-year plan for staffing against which all requests for additional staff members in that section could be compared. He also recommended that a five-year plan for capital replacement of equipment be prepared. H. Haeussler stated he would like to see another ranger on the staff immediately and asked if any money had been budgeted for the repair of the Black Mountain Trail on the Duveneck property. S. Sessions responded no money had been allocated for development of trails on non-District property. Tom Kavanaugh, 1726 Spring Street, Mountain View, suggested the Board review the District's current financial statement and monthly printouts at the next Board meeting. IX. OLD BUSINESS WITH ACTION REQUESTED, continued B. Issues and Questions from Site Emphasis and Program Evaluation Workshops Motii;H7. N. Hanko moved the continuance of this agenda item to a future meeting to be set at the President 's discretion when all Board members were present. H. Turner seconded the motion, and the motion passed unanimously. R. Bishop polled the Board to determine if there were any members who did not object to having this agenda item discussed at a meeting when they were not in attendance. K. Duffy and H. Turner stated they did not need to be present when the item was discussed. X. INFORMATIONAL REPORTS H. Grench stated the District had received 23 contributions totaling $520 in memory of Elizabeth Holzhauser. Meeting 81-14 Page Eleven S. Sessions reported on the public workshop held on May 20, 1981 at Picchetti to gather input for the upcoming use and management plan for the Picchetti area. S. Sessions announced the Thornewood Proposals Review Committee would be meeting on Wednesday, June 3, 1981, at the District office beginning at 7 :30 P.M. XI . CLAIMS Motion: B. Green moved the approval of the revised claims C-81-11, dated May 27, 1981 . E. Shelley seconded the motion, and the motion passed unanimously. XII . CLOSED SESSIO14 The Board recessed to Closed Session at 11:50 P.M. XIII . ADJOURNMENT The Board reconvened to adjourn at 12 :50 A.M. , Thursday, May 28, 1981. Jean Fiddes District Clerk C-81-11 May 27,1981 Meetin 81-14 Revise MIDPENINSULA REGIONAL OPEN SPACE DISTRICT C L A I M S Amount Name Description 2144 247. 30 CA Water Service Co. Utilities 2145 7.50 Campus Report/Stanford Univ. Subscription-One Year 2146 135. 73 Communications Research Co . Radio Equipment Maintenance 2147 33.55 The Dark Room Black and White Publicity Shots 2148 40.00 Excel Pool and Patio , Inc . Pool Maintenance 2149 56 . 33 John Escobar Reimbursement-Uniform Pants and for Sewer Service Maintenance 2150 550.00 Foss and Associates Personnel Consulting-April 151 7. 18 Foster Bros . Security- Key Duplicates Systems , Inc. 152 74. 26 The Frog Pond Meal Conference-Budget Comm.and Public Notification Comm. 153 10. 65 W.W. Grainger, Inc . Site Maintenance-Parts 154 199. 89 , Hubbard and Johnson Locks for Picchetti Buildings 155 26 .63 Image Technology,Inc . Picchetti-Mylar Enlargement 156 10.28 Kragen Auto Supply Supplies for District Vehicles 157 400. 00 Mr. & Mrs . Jens-Karl Kroijer Deed of Trust Payment-May 158 249 .43 Los Altos Stationers Office Supplies 2159 560. 72 Minton's Lumber and Supplies Hardware And Building Materials , Paint ,Plumbing and Electrical Supplies ,Two French Doors for Fremont Older Adobe. 160 780. 00 Orchard Supply Hardware Shop Supplies ,Fence Posts and Barbed Wire for Page Mill Fence -161 25 .00' Jean Fiddes Reimbursement for Unemployment Seminar(Peninsula Unemployment- Insurance Council) 162 10. 76 Rancho Hardware Shop Supplies 163 70. 00 University of CA Extension Writing Course-Jean Fiddes 164 40. 00 County of San Mateo Agenda and Minutes-One Year c:) 165 43. 00 Pat Starrett Reimbursement-Seminar :People- for Open Space 166 500. 00 U.S . Postmaster Postage 167 10. 64 Victor Shop Supplies-Oxygen 168 200. 74 Xerox Installment Payment May 27,1981 Meeting 81-14 Amount Name Description 2169 $ 733.00 Kathy Blackburn Contract Services-May 2170 169 . 88 Herbert Grench Agenda Breakfast and Out-o.f.-Town Meeting Expense 2171 31. 00 William Upson Consulting Services 2172 126. 60 Steven Sessions Private Vehicle Expense and Reimbursement for Seminar Expenses 2173 144. 00 Regen*ts ,University of CA Trails Symprosium-Steven Sessions 2174 93. 72 Geo. H.. Wilson, Inc. Repair Weather Station 2175 25 .53 Norney's. Office Supplies ?176 150. 00 Jean .Fiddes Postage Meter Advance !1*77 148. 39 Pet'ty *Cash Postage for"Open Space" , Private- Vehicle Expense,Office Supplies , Meal Confereficesp'Out_-of-Town • Meeting Expenses . and Subscr•iptio7. Distributed meeting of July 8, 1981 L GUE — MOUNTAIN VIEW AREA of WOMPEN LOS ALTOSHillview Community Center VOTERS 97 Hillview Avenue Los Altos,Ca 94022 (415)941-4846 July 8, 1981 Board of Directors Midpeninsula Open Space District 745 Distel Circle, Los Altos, CA 94022 Dear Board Members : The League of Women Voters believes that, in order to guarantee responsive and responsible governmental decisions, citizen participation must be built into the planning and management of land resources at every step. This must include both the conservation and the use of land resources as well as consideration of all public and private rights and interests affected by land use de- cisions. The proposed policies for public notification are a good step toward achieving effective citizen participa- tion, but we believe they are not enough. You need pol- icies for involving citizen input in the earliest stages of planning for land use and acquisition in addition to public notification procedures. As we stated in our letter of April 28# 1981, our experience has shown that early public participation can forestall later difficulties. Broad exposure and discussion will turn up both unfore- seen problems and novel ways to solve them and also help define community goals. The proposal for providing either staff or board liaison with the Trails Council is one good way to establish early dialogue on issues of concern in the planning and management of land resources. Such a process has proved effective in the East Bay. We urge you to try this liaison as one step toward building citizen participation into your land use planning process. Further, we encourage you to establish a periodic public review process for land acquisition and use planning. Third we urge adoption of the policies proposed by your public notification committee. Sincerely, if I Janie Killermann, President Distri ed at July 8 , 1981 Mrs. Board Meeting EDWARD L. GINZTON 2a014 NATOMA ROAD Los ALTOS HILLS,CA. 94022 June 9, 1981 Mr . Richard Bishop, Chairman and Board of Directors Midpeninsula Open Space District 375 Distel. Circle, Los Altos- CA 94027 Dear Board Members : I am writing in support of the Trail Council ' s request that an advisor from MROSD be appointed to serve as a liason between the Open Space District and The Trails Council- As a citizen, who has been actively involved for years with trail issues in Santa Clara County, I feel strongly that clear communication between public agencies and trail, users is vital. From the first official meeting in April the Council. has begun to meet the need for improved communication between the users and trail planners in both San Mateo and Santa Clara counties . As the major link between the two counties, the preserves of the open space district are the proper focus for these peopld sincerely interested in e7,tabl-ishing trail. corridors. The Trail Council ' s request to the Open Space District that an advisor be appointed as a liason between the council and the board is a perfect opportunity to establish a pro- giiedlye ductive, ongoing relationship between the board and the public. Yours truly, Artemas Ginzton WRITTEN COMMUNICATION ,LAN CRANSTON Meeting 81-1 , CALII=ORNIA July 8 , 1981 �Cr�ifea ..States Zenctfe WASHINGTON. D.C. 20510 June 19, 1981 Mr. Richard S . Bishop President, Board of Directors Midpeninsula Regional Open Space District 375 Distel Circle, #D-1 Los Altos, California 94022 Dear Mr. Bishop, Thank you very much for your message about some of the cuts President Reagan has proposed for natural resource programs . I appreciate know- ing of your concern about the changes these sharply reduced funds will make in the way we, as a nation, are able to care for our natural her- itage. I also appreciate your sharing with me your thoughts about the direction Secretary of the Interior James Watt has indicated he wants to lead the nation in resource management. I share your deep feeling for our country' s magnificent coastlines and forests and our precious lakes and wetlands and deserts . I believe, as you do, in preserving some of our land in its natural state so that future generations will know what this country was like before it was touched by the hand of man. I agree with the need for fiscal restraint, and I will do my utmost to cooperate with President Reagan to eliminate the waste, extravagance and inefficiency contributing to inflation. However parkland acquisi- tion does not fall in any of these categories . It is not inflationary. Our parks have not been guilty of fraud and waste . And the park ranger hardly fits the public stereotype of a bungling bureaucrat. As I recently indicated to my colleagues in the Senate, I support con- tinuing appropriations from the Land and Water Conservation Fund for national park acquisition. I 'm sending along for your further infor- mation my full remarks on the Senate floor. I hope you' ll find them of interest. Please be assured that I ' ll continue to help protect our natural resources in California and across the nation. With best regards, AS cerely, Alan Cranston Enclosure t 1ressional Record United States lb o/America PROCEEDINGS AND DEBATES OF THE 97 CONGRESS, FIRST SESSION Vol. 127 WASHINGTON, WEDNESDAY, APRIL 1, 1981 No. 53 Smate LAND AND WATER CONSERVATION FUND CRANSTON. Mr. President, re- There are authorized parks and recre- The people of our Nation may have Mr. gaMr. the land and water conservation ation areas around the country—Santa voted last November to cut back Federal fund and the reconciliation resolution Monica Mountains National Recreation spending in order to eliminate fraud and pending on the floor,I want to state very Area in California,Chattahoochee River waste, to curb the Federal bureaucracy, am very concerned National Recreation Area in Georgia, or to try to put a cap on inflation. emphatically that I s about the reduction i the level of fund- Jean Lafitte National Historic Park in But parkland acquisition falls in ing in this reconciliation resolution inso- Louisiana, Monocacy in Virginia, Cuya- none of these categories. It is not in- far as it affects the future of the land hoga Valley National Recreation Area in guiltyflatio offary. Our parks have not been and water conservation fund and the Ohio. Valley Forge National Historic guilty of fraud and waste. And the park country's park and recreation programs. Park in Pennsylvania, Manassas Na- ranger hardly fits the public stereotype o The Reagan administration has pro- tional Battlefield in Virginia. Olympic f a bungling bureaucrat. posed and the Senate Budget Committee National Park in Washington,New River In proposing to halt park acquisition, the administration is marching to a far has endorsed phasing out the land and Gorge National River in West Virginia, water conservation fund parkland and the Appalachian National Scenic different drumbeat than the staccato of budget discipline. acquisitions. Trail from Maine to Georgia--which are The land and water conservation fund under extreme pressure by private de- This proposal to halt park growth comes not from the mainstream of di- was established in 1964 to increase out- velopers, subdividers, and others. door recreation opportunities for the For some of these parks, it is now or verse American political views, but from an anti-Government bias so primitive American people.The program provides never.The lands simply will not be avail- for the acquisition of national parklands able for park use next year.They will be that I still have difficulty believing Sec- and for matching grants for State rec- subdivided and clearcut. retary Watt is serious about it.Even the reation efforts. There are,of course,other approaches developers of our national resources— The LWCF has been a well managed for preservation of these parklands as the oil, timber, and mining interests— program—and an extremely popular pro- open space, but each alternative has its are selective in their opposition to park gram. In fact, Interior Secretary James limitations. Zoning is not permanent. development. Watt in his Senate confirmation hear- Purchase of easements is almost as costly But Secretary Watt's proposed gar- trigs called the land and water conserva- as outright acquisition. And land ex- rating of park growth lacks even the tion fund 'one of the most effective changes are difficult to put together be- sophistication of the exploiters. It is preservation and conservation programs cause it is hard to find suitable property more than capricious and irresponsible: In America" which the private landowners desire. it is environmental anarchy. He was correct. Yet now, Secretary There alternatives cannot provide the de- Our national park system is a treasure Watt proposes to abolish this "most ef- gree and Permanency of protection that more precious than all the gold in our fective preservation and conservation Congress felt these parklands deserved vaults—nothing may be more important program." Mr. President, I would hate when the Federal areas were estab- to future generations than our trustee- to believe that Mr.Watt was deliberately fished—let alone provide the immediate ship of these lands. I am not aware of misleading Senators during his con- relief that is going to be needed in some any political consensus in our country flrmation hearing, but it is difficult to cases this year. that we should quit acquiring parkland. believe that he might have changed his As many Members of this body are Our parks become less adequate each mind. Perhaps there is no contradiction aware, the authorization level for the year as our population outraces park here: Mr. Watt believes it is"one of the land and water conservation fund is now acquisition. And parks are in great de- most effective preservation and toner- $900 million annually.The fund is made mand; visiting a national park is a life- vation programs," and, therefore, Mr. up of Outer Continental Shelf mineral time experience for millions of Ameri- Watt is against it. receipts, motorboat fuel taxes, and rev- cans. Over the last 5 years,Congress has ap- enues from the sale of Federal surplus I believe that with respect to the land proved appropriations from the LWCF real property. There is currently $1.17 and water conservation fund, this at a level of between $400 minion and billion unappropriated from the LWCF budget is shortsighted. By providing a $800 million. This legislation however, account. Although the LWCF is not a modest amount of money we have the assumes a rescission of the $250 million trust fund and the moneys can be"bor- opportunity to save for future genera- still unspent of the fiscal year 1981 ap- rowed" for the purpose of budget bal- tions some of the most beautiful open propriation and an appropriation of only ancing, the moneys must always be spaces remaining in America. However. $45 minion in fiscal year 1982 merely to available upon request for the park ac- if we do not act now, there is no ques- cover court awards and meet emergency quisition program and the moneys from tion that irreversible environmental land acquisition needs. the LWCF can only be appropriated for damage will occur on some of these lands This is a very small amount of money, the Federal and State park acquisition and we will lose forever the chance to compared to the sums we are considering program. preserve magnificent wildlands which in the pending measure.After closing out No one has a mandate to reverse our Congress has already identified as being court awards, there will be little—if national park program. President Rea- nationally significant. any—funds available to take care of San has no such mandate. Secretary emergency situations. Watt eertaintly has no such mandate. ikokloe *am. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT July 2, 1981 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Oral Communications 'Item Malka Kopell of the Peninsula Conservation Center has requested time to give a slide presentation on Bair Island and to comment on the concept plan for development of South Shores. The matter should require about twenty minutes. M-81-71 (Meeting 81-17 July 8 , 1981) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM June 30 , 1981 TO: Board of Directors FROM: H. Grench, General Manager PREPARED BY: S. Sessions, Land Manager SUBJECT: Approval of Interim Use and Management Recommendations for Addition to Long Ridge Open Space Preserve (Bean Property) Discussion: At your meeting of June 24 , 1981, you approved the acquisition of the Bean property as an addition to the Long Ridge Open Space Preserve (see report R-81-31 of June 15 , 1981) . At that time, you deferred to your next meeting the approval of the use and management recommendations contained in the report in order to allow for additional public input. The following recom- mendations were contained in the report : Use and Management Recommendations 1) The site should be open to hikers and equestrians who can gain access from the Long Ridge Open Space Preserve or from adjacent private property with permission. 2) The house should be leased immediately for a period of one year based upon a current rental survey. This would allow staff the time necessary to prepare a study for the ultimate use of this area, and possible long-term lease, trade, or sale of the improvements. 3) Preserve boundary signs should be placed at appropriate points . 4) A trails plan should be prepared for the Long Ridge area to assess feasible trail routes for future development. To date, staff has not received any public input on the recommendations . Recommendation: It is recommended that you approve the use and management recommendations for the Bean property addition to the Long Ridge Open Space Preserve. M-81-73 (Meeting 81-17 July 8 , 1981) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM July 1, 1981 TO: Board of Directors FROM: H. Grench, General Manager PREPARED BY: S. Sessions , Land Manager SUBJECT: Presentation by the Mid-Peninsula Trails Council Responding to your request at the June 10 , 1981 meeting, staff has arranged for a presentation by the Mid-Peninsula Trails Council at your July 8 , 1981 meeting. The Trails Council has been in the process of organizing and adopting by-laws over the last six months, and staff has been meeting with the Council to make available information about the District' s goals and objectives. The Trails Council is now requesting that you appoint an advisor to the Council to advise the Council and Board on matters of concern and interest. Staff feels that the action by the Board of Directors in appointing an advisor or directing staff to act as a liaison to the Council is a significant policy decision by the Board. The Council, which was created by an interested group of citizens , differs, of course, from a citizens' advisory committee you might have appointed. In considering whether to appoint an advisor, you should be aware of possible constraints and impacts on staff time. A Trails Council which meets monthly, reviews use and management plans , and parti- cipates in the planning process can be helpful, and is certainly desirable if its efforts are productive and manageable. However, a commitment of an estimated eight to twelve hours per month of staff time, either as liaison to the Council or as support to a Board-appointed (or sanctioned) advisor, could be counterproductive to the overall work priorities. With the present amount of task assignments, such an amount of time is not available without a change in Land Management work priorities or increased staffing. An alternative would be to recognize the Council as an organized special interest group and to solicit input from the Trails Council for the biannual reviews of use and management plans and to utilize the Council as a resource during the planning process . This process would allow for the Council ' s input where most needed in the District' s planning process and would make the most of staff time commitments . M-81-73 Page two Staff is also concerned with the focus proposed by the Trails Council , that is , to relate via a formal liaison only to the District. A long-standing District policy has been to act as a catalyst to encourage and promote the establishment of parks , open space, and trails through other agencies and community interest groups. In this view, then, it is felt that the Council would be more effective if it equalized its scope at least to include the two counties with which the District ' s program is so closely tied. In summary, staff does not object to the concept of a Trails Council and, in fact, I would welcome the input the group could provide. our concerns center around time , imposed changes or constraints on the District' s planning process , and the apparently narrow focus of the Council . Purpose and Activities of MidPeninsuln Article I- Name and Purpose Section 1 . The name of this unincorporated association shall be YiidPeninsula Trails Council. Section 2. The purposes of this organization shall be A. To provide a focal point of communication and a liason between all groups, bodies or entities that are involved in the planning, funding, acquisition, development, maintenance and use of trails. B. To further the use and development of trails and to espouse legislation to this end locally, Statewide, and nationally. C. To further the protection of the scenic and recreational resources of the Mid Peninsula area for public use and enjoyment. FThe primary focus of the Trails Council is on trail development and maintenance within Open Space District preserves and those public areas which have the possibility of linkage with Open Space Lands. To this end Council members must aim for specific knowledge f the plans and. implementation of the MPROSD, local, County and ltate governments, with regard to trails. Communication with District officials and with trail users is of vital importance. Official participation on the Council is encouraged and appointees to the Council are responsible for reporting fully to their respective trail using groups. WRITTEN COMMUNICATION Meeting 81-15 June 10, 1981 Board of Directors june VidPoninsuls Open Space DistriaL 745 Dintel Drive, Los Altos CA 9M,7 Dear 30ard "embers : On behalf of the lid-Peninsula TrAls Zouncil I would like to express appreclatioc for the cooperation and hospitality which you have ex- tended to the newly formed Council through Stew Sessions and other staff. As you know, for the past three months the Mid-Peninsula Trails Council has been meeting in the District office with staff for the purpose of becoming more knowledgeable of District pol- icies in general and of use and management plans in particular. In addition Trails Council repre- sentatives have participated with the District in two field trips on the Montebello Preserve site. This ongoing communication between trail users and the MPOSD officials is enabling us to develope a working relationship which we believe will be beneficial to all involved. it is coin- cidental that at the same time your Board has been seeking to establish improved policies for public notification a Trails Council has been forming which would serve thst end. Two of the major tasks of the Council in its early formative stage has been to define the scope of its concern with regard to Peninsula Trails and to adopt appropriate By-Laws. As a first step the Council has adopted By-Laws pat- terned after the operation of the very success- ful East Bay Trails Council. You are probably aware that this Council has developed a very constructive long-term relationship with the East Bay Regional Park District, while at the same time serving as a liason with other East Bay entities concerned with trails. Therefore, we are now requesting in accord with our By-Laws thAt your Board appoint an advisor to the Council, whose duties shall be to advise the Council and keep them informed on all matter . of interest to the Council in which the OpenSpaccl District .s involved dnd to keep L..._ Cpen Space District 3oard advised of the _merest and actions of the Council. 1am equesting that this item placed on t r __ � 'ice: June 10 agenda and will be happy to respond to any questions you may have at that time. Again, your responsiveness to theCouncil's concerns during the past months has been appreciated. I believe, along with the other Council members, that the basis for a constructive approach to our common concern for open space has been established. of Hubbard Acting Chairman Mid -Peninsula Trails Cc M ic - pefti's kt, TRAILS COUNCIL BY-LAWS ARTICLE I - NAME AND PURPOSES: Section 1. The name of this unincorporated association shall be East 13 a &Trails Council. Section 2. The purposes of this organization organization shall be: A . To provide 4.'" Cal eoilit-4Y�01�iY1�U/7i4'idk-andµ isoa btlWeMall groups, bodies or entities that -are involved in the planning, funding, acquisition, development, maintenance and use of trails. B. To further the use and development of trails and to espouse legislation to this end locally, Statewide and nationally. C. To further the protection of the scenic and recreational resources of the�Ea B� ,area for public use and enjoyment. ZKi -IQw ARTICLE II - MEMBERSHIP: Section 1. Membership shall be divided .into three categories: A . Individual members. B. Political entities or governmental agencies. C. Associations, clubs or other organizations interested in using and maintaining trails or in protecting the scenic and recreational resources of the area. ARTICLE III - MEETINGS: Section 1. The membership o J T. rails Council shall meet monthly on a regular day of the month to be agreed upon and set by the council membership and shall have such special meetings as may be called by the officers or membership of the council. A quorum for doing business shall be 25% of the voting membership at any meeting. Section 2. Where not in conflict herewith, Roberts Rules of Order shall govern the conduct and operation of the Council. -1- �Y ARTICLE IV - OFFICER Section 1. There shall be a President, Vice-President, Secretary and Treasurer elected from the voting membership annually at the regular September meeting of the Council by a majority of the voting members present and a quorum being in attendance. ) Section 2. The Council shall invite the Board of Directors of the-Frast to appoint an advisor to the Council, whose duties shall be to advise the Council and keep them informed on all matters of interest to the Council in which the is involved and to keep th A�9_=A"�� it advised of the interests and actions of the Council. ARTICLE V - VOTING: Section 1. Each dues paying organization or entity in Article II, Section 1, Sub-sections B and C, through its duly appointed delegate, shall be entitled to one vote at any meeting of the Council. ARTICLE VI - COMIVIITTEES: Section 1. The Standing Committees shall be: A . Hiking Trails. B. Bicycling Trails. rarnas D. Horseback Trails. E. Legislation Committee. F. Liaison Committee. G. Conservation Committee. Section 2. There shall be such Special Committees as the President may, from time to time, deem to be advisable. Section 3. The Standing Committees shall be appointed by the President. Section 4. The duties of the committees shall be: To be conversant with all of the problems pertaining to its specific field and to keep the Council fully advised thereof; to report regularly to the Council and to recommend policies and actions to the Council in order to carry out the purposes of the organization and to implement policies and recommendations of the Council. j I f ARTICLE VII - ACTIONS: Under the direction of the Council, its officers, committees and members shall take such action as is appropriate to carry out its purposes and policies. All members, in every category, shall have full opportunity to be heard on any question being considered by the Council before any action may be taken thereon. ARTICLE VIH - FINANCES: The Council's financial needs shall be met through membership dues 15. ao which shall-be -66-per year per member and the funds of the Council shall be disbursed only upon expenditures authorized and approved by the Council. THE FOREGOING IS A TRUE COPY OF THE BY-LAWS AS ADOPTED iS/9c/ ON Jfi(3: 1-1�r -� &n/�, /,0 CONTRA COSTA HILLS CLUB January 24, 1981 +• pSTA ey� Ms. Donny Hubbard 2522$ La Loma Drive w Los Altos Hills, CA 94022 ` ruar>c�>� Dear Ms. Hubbard: f., Irow t"'w1hor "„"'tz,.,i Thank you for your invitation to attend your meeting ,'',� ;`k`;; """twor; on March 6th of the Los Altos Horsemen' s Association, ,_�� �.�, wo n,our.,t but unfortunately I am unable to attend. of Cihfotn,a and el,(Ewht«_ The purpose of your meeting, as I understand , is to establish a Trails Council of all trail users similiar to the East Bay Area Trails Council of which I am a representative for the Contra Costa Hills Club, and to express my views as to the importance of establish- ing such an organization. I have been a member of the East Bay Area Trails Council for the past six years and served as secretary for three years. The Contra Costa Hills Club is a hiking club of over 300 members. Our- members , of whom I represent , are from all areas . We have hikes on Sundays and Thursdays with an average of 25 persons that hike on the same trails that eques- trians use , as well as joggers, and we walk many miles on bicycle trails. We feel that trails are for people and although there are some -rails throughout our park system where horses are not permitted, they are clearly marked and respected by the horsemen. These particular trails which are off limits ,, are either in preserve areas , near wildlife or nature areas. Our group has always found horses and hikers very com- patible and have not encountered any problems. Our hiking club will be sixty-one years old in March of this year. The roll of the East Bay Regional Park District is to acquire , maintain and operate lands for parkland use and improve these lands for the pur- pose of making the outdoor environment in diverse ways for the enjoyment available and education of the general public , and to cooperate with other agencies in the acquisition, preservation and management of non- park open space lands. An organized group of trail users help in this process. We are using these parklands as a means of our recreation. An organized trails council of all trail users acts as a liaison between the Park District and trail users. For example , by this use of trails we are aware of work needed done and can relay this information to the Park District. We find that horsemen particularly will work and improve the trails releasing the Park District from some of the expense in maintaining the trails. Hikers will also help on trail work. Many times Park Districts are not fully aware ofvthere trails should be located and we as trail users , especially the equestrians who cover a great deal more area than 'a hiker on an outing, can help in this respect and suggestions are made to our Regional Park Board of Directors. Often they accept our recommendations. January 24, 1981 Page 2 At the East Bay' Area Trails Council meetings we are made aware of legislation pertaining to the development and protection of our natural resources. This information is taken back to our member clubs and we write letters to our district representatives urging passage of such legislation. The Contra Costa Hills Club has always seen the need of a representative in the Trails Council as one of its members was a member of the Citizens Task Force which established the first Master Plan of Parklands in the East Bay Regional Park District. This was in 1973 and revised in 1979. He 'stressed to us the need of establishing a better relationship with the Park District toward trail users. Many people use the parklands in various ways. Ours is hiking which has become a way of life in this energy conscious environment that we live in. A Trails Council can help establish priorities for the Park District and see that monies are budgeted for trail acquisitions , maintenance and development. It is also important that our ridgelands be preserved with open space for future generations to enjoy. We help in this area. These are just a few points that I mention. There are many more. I would certainly encourage your group to establish a Trails Council in your area with representatives from City Agencies , Park District officials and all trail users , such as , hikers , equestrians , joggers , bicyclists and even motorcyclists. We do not approve of motorcycles on our trails but they too have a form of recreation to be considered. Parklands are for people and with all users represented they too will understand the necessity of motorcycle barriers on our trails and a place could be found for their type of recreation in a place away from our hiking and equestrian trails. More can be accomplished together to settle problems which sometimes seem insurmountable but after discussion with Park District representa- tives , City Officials , and trail users , the problems become minimal and often settled to each groups satisfaction. I do hope I have helped in some way. Best of luck in your endeavor. Sincerely, Agnes D. Finch (Mrs . C.J. ) 6800 Estates Drive Oakland, CA 94611 339-0947 Irinutes Trails Counc.1- 1 15 The meeting was called to order by Doni lliuhl.,Iard all 7 :40 ffice. Attending the _�.n the office of Steve Sessions , 'YPROSD o.L Treeting were : Lew Reed, member of San Mateo County Horsemen 's Association, Wcodside Trails Club, Citizens Task Force of San Yateo County Parks Department. Sylvia Ferguson, member of Sierra Clubt Companions of the Trail Hiking Club, former Secretary of Santa Cruz Ntn. Trails Association. Jan Mahoney, member cU.,,J1estwind Barn. Rosemary Kofferg member of 7.4estwind Earn. Liz Dana representing Hidden Villa Ranch. Marion Blukis, member aECastle Rock Horsemen' s Assoc. and Summit Riders . Jerry Cooleyq member of Castle Rock Horsemen;s Assoc. Harry Haeussler2 member of Los Altos Trails Club Stacey French� board member of Hidden Villa Artemus Ginzton, member of Women' s ',,Iorkshop and Santa Clara County Trails Committee. Sam Jones , direct6r of the Evergreen Resources Conservation District. Larry Faber, member of Los Altos Trails Club and Palo Alto Horsemen for Trails Conservation Mary Gundarg Associate Planner Mid-Peninsula Regional Open Space District. Nancy Mapes, member of Santa Clara County Horsemen;s Assoc. Marilyn member of Quicksilver Endurance Riders , Inc. -eannie ;uscaglia� member of Los Altos Trails Club Kay Duffey, member of MPROSD board. Don.-I. noted that Nancy Olson, Peninsula Conservation Center and Charles Dougherty and Millie Scranton of the Los Altos Trails , and Fran Stevenson of the Pathways Committee (Los Altos Hills ) were unable to attend the April meeting but wanted to work with the Council at future meetings. BackgroiAnd information on the purpose of the Trails C-ouncil and how it has developed was given by Doni. She referred to the MPROSD meeting of May 14, 1980 in which the District had been urged to _im.pizve the communication between trail users and Board by establishing a Trails Council modeled after the successful East Day Trails Council. Horse- men were particularly concerned about the closing of trails and their lack of input in the trail planning process. Board member Dan Wendin had stated that he would like to see "a group formed that represented the District, hikers , joggers , equest- rians, and those who use the trail as an educational facility. " (minutes of May 14, 1980, MPR�PSD) . He set June 4 as the date for an organizational meeting to be heldol Loyola School. The June 4 meeting was attended by Board members Dan Wendin and Ed Shelley. Steve Sessions , MPROSD planner spoke to approximately 70 trail users on the Board' s planning process and how 'the Board might in-'.--er-ac t w ith a tra-i ls coun---i I which re flecte'd t-'-)-- ccncens C various using gf3ups . He cited his experience 127. Calif oiria as an example of 'now. c itizen groups can the :�-lannL.-ig, ma` ntenance -n�d -11-1- c' park or-fic-'� a--� s Jn space a-r-eas . Urged the horsemen present to consiler- --1,.,at 33oard must be responsIve to the needs of all trail us,��rs t a vlable council s1iould aim for broad representation. H e S a i there were benefits to the Board receiving public input organizid representative and that the next- step for horsemen in a tra� ls council was to get organized and invite t��e of other trail using groups. Doni then rep.)rted how the Horsemen ' s Assoc iati-ons frcm "'3an "Icalteo V County and Los Altos Hills had begun to reseAch the goals and &-cotoplish- ments of different trail organizations . They had been most impresseG with the cooperation and accomplishments of hikers and riders who serve on the East Bay Trails Council. Two prominent council members , Bruce Lee and George Cardinet(also a member of the Nat-ional Trails Council) had been invted to speak at a Trails Seminar on Mazch 6 . Over 200 people attended the Seminar which was held at '�,,Toodside Schooll . She Also read a letter from Agnes Finch, sec. of the Contra Costa Hills Hiking Club urging a Trails Council on the Peninsula patterned after the successful efforts of the East Say Trails Council. In order to follow through with the goal of making the Trails Council representative of all user groups appropriate to the Cpea Space District-.,Doni asked for names and addresses so no one would be overlooked at future meetings . Introductions : Each person present was introduced and made a st-at---ment concerning the organization h,,--, represented, the trail areas of greatest concern and their goals and expectations for the Council. Primary concern was expressed for preservation of trails , creation of new trailsUth particular emphasis on improving linkage between different Open Space landsq and loop trails. Another concern .,,,as that alternate .routes on comparable trails be provided if its necessary that a trail be closed. Kay Duffy arrived after the dis--ussion of the Council background and asked about the authorization of the Council by the Board. Don-4 referred to the Open Space District minutes of May 14p 1930 as previously discussed. Larry Faber stated that the Council was not looking for approval of the Board other than their willingness to cooperate with the Council in establishing communication between the Council and the 3oard. He stated t'nat having attended the previous meetings he felt that the MPRCSD Board was as interested as the Council in establishing a good working relationship. There was further discussion of the relationship between the Council and -the Board and t�e3y-Laws of the Cast Bay Trails C-ouncil -.%,ere referred -to as a guideline. Th:-_ EY-La,,,)s cf the :East Bay Trails C-cunc-11, t'.,-.e San Vlatco Coun'-_,i z: _Irails ,,.ssociation, the Santa Cruz �allz� ri _ocial,:i�,-n were compared :-Ind ,an a motion mna�de 7 - ,-,-,- Fater an,,,;:, s--or,cled I J­�J 3, La 4 C , ��I -I- ,-I- �_. - - cl"c ___ _ _,Dr,c� of 1--he 'E'ast -_-ay Tca]_ls Counc-LI ar��nend,:�,_-' z,1-1 -rails Council. It was therefore agreed a reque�;,'_- %..,o,.�1d go tc -the Mld-P;_:!�ninsula Regional Open Space Dist-rict 3oard as'Cing that they appoint an adv]-sor to the Council per -'the requirem.ent of `.-he By-Laws. Council members were reminded that official membership required 115.00 annual dues paid by the organization represented or by individual members. There was discussion of limiting the number of individual memberships in order to keep the Council to a manageable size. The consensus was to give the Council time to "jell" before refining oz further ammending the By-Laws. Mary Gundar, Associate Planner of the Open Space District outlined on the planning map the planning area of t'ne Open Space District. She commented briefly on each of the area's Lintained ir the District ' s 10,000 acres between Hwy 92 and Hwy 1-7. Artemis Ginzton gave a history of trail work from her percept-ion as a member of the Santa Clara County Trails Committee and a former member of the Los Altos Hills Pathway Committee. She also described the efforts of the Womens Workshop and stressed the need for the newly formed Trails Council as a means of coordinating -� he work of the various trail organizatins in the area , Sylvia Ferguson reaffirmed the need for the Trails Council and urged that the Council must be aware of the actions of all government agencies regarding trails but that we focus on the MPROSD. Suggestions were made as to other governmental agenc.ies who might wish to be represented on the Council. Kay Duffey suggested that the Council would be most effective if it limited itself to working with MPROSD instead of spreading itself too thin. She felt this was also apprpriaze since we were requesting the use of MPROSD facilit-ies for -meet-ings and might be requir/ing some staff timeo She reminded the Council that staff time was limited. After considerable discussion on the scope of the Council it was agreed that the prima,�-y focus of the Council would be cooperation with the MPROSD in the land use planning decisions related to trails . The Council would also serve the purpose of facilitating communication between all groups concerned with trails. Steve Sessions joined the Council meeting briefly and gave iome examples of his work with citizen groups in Southern Califo_rniao He offered suggestions for our presentation to the Board and agreed to reserve the Conference room for the Council ' s next meeting, :,,onday7 May 4. Harry Haeussler donated $2_ o00 to heLp with postage costs . i TW CH2611AN SCIENCE MONITOR Monday,April 20, 1981 State, local parks to citizens, corporations for help By Robert M.Press miniparks, barren parks are being replanted, and new "We can hold our own; we can't renovate, do new con- Staff correspondent of The Christian Science Monitor parkland donated. struction,or buy new land,"says Rob Rivers,Atlanta's dcp- Atlanta Such efforts are meeting only a fraction of the needs,park uty commissioner of parks and recreation. The maple trees and liriope grass in the triangular traffic officials say, but they are encouraged by the trend toward So Atlanta has just formally launched an"adopt-a-park" island provide an oasis in the busy intersection here of High- more private help. program. The aim: enlist neighborhood volunteers and land and Virginia avenues. Federal aid for state and local parks has been eliminated businesses to help maintain parks. Richard Anderson,who lives nearby,is pleased. under the Reagan administration's budget. Such a plan has blossomed in Alameda and Contra Costa 4d't took more than three years after he voluntarily drew a Over the next five years, state and local parks depart- counties on the Oakland side of San Francisco Bay. There, scape plan to get City Hall to replace the former con- ments were counting on some$4 billion in federal aid—about Kaiser Aluminum and Chemical Corporation has "adopted" Crete surface of the traffic island with soil. Neighborhood one-third of their total spending plans for buying new parks Roberts Regional Park, donating some $60,000 for equip- volunteers finished the project and maintain it. and rehabilitating old ones, says Roger Lancaster of the Na- ment. Several other firms have begun helping local parks ,The city parks department,which provided the soil,pays tional Recreation and Park Association. and more help is being sought. the watering bills. Federal block grants,with few strings,may take up some Several thousand acres of land has been donated by indi- Today,with federal and some local park funds drying up, slack,but park officials will be in keen competition for them viduals and companies for parks, says Rosemary Cameron, many park directors across the United States are quicker to with other state and local officials. a spokesperson for the East Bay Regional Park District accept— and increasingly seek— private help.And they are Local tax revolts in California, Massachusetts, and some there. finding it. other places have put an additional squeeze on park funds. One of the nation's older self-help park projects is in In Philadelphia, St. Louis, suburban San Francisco, and Many park facilities, already in bad shape across the coup- Philadelphia. other cities,garden clubs,neighborhood groups,individuals, try, will no longer be usable if something is not done "very Over the past 10 years,the Philadelphia Committee of the and companies are pitching in with rakes, shovels — and soon,"Mr.Lancaster says. Garden Club of America has transformed more than 100 va- cash. Vacant, rubbish-strewn lots are being turned into Many cities,like Atlanta,find themselves stuck. cant lots in some of the city's poorest neighborhoods into "vest pocket" parks. Some (A the parks were specially de- signed for the elderly,others for young children. "There's been very little destruction," says Mrs. Horace Jones, a garden club volunteer in Philadelphia. Because i neighbors of each park helped build it,they take pride in it it, she says. In many cities, park vandalism has gotten to be a major and costly problem, according to officials such as Atlanta's Mr.Rivers. In St.Louis,volunteers associated with the National Coun- cil of State Garden Clubs helped plant hundreds of trees un der the giant arch on the bank of the Mississippi several years ago. And many member garden clubs across the United States have a park project, says Jane Schlereth, an official of the council. The council has some 13,000 member clubs. Mr.Lancaster of the National Recreation and Park Asso- ciation is especially encouraged by one aspect of the trend more v toward private help. "We're getting more and more requests for information about establishing separate foundations for city parks," he ' - says.Such foundations can provide a stable source of funds to Relax1 al Wrg rk By R.Norman Matheny,staff photographer purchase and develop new parklands,he says. ng long a nature trod in S3.Petersburg,Fla.,city pa M-81-74 (Meeting 81-17 July 8 , 1981) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM July 1, 1981 TO: Board of Directors FROM: H. Grench, General Manager PREPARED BY: S. Sessions, Land Manager SUBJECT: Follow-up on the Monte Bello Open Space Preserve Parking Lot Approval Process Introduction: In accordance with the previously Board-approved Monte Bello Open Space Preserve parking lot evaluation and selection process, the attached first ten evaluation criteria are those that were used to evaluate potential parking areas. These criteria led staff to recommend the 'G' location as the preferred parking area and subsequently to recommend the 'L' location as a second choice when 'G' was denied by the Palo Alto Planning Commission. Staff has applied evaluation factors to the criteria for the newly proposed 'F1' location, as well as 'G' and ' L' , for the comparison of the three parking areas on the south side of Page Mill Road presently under consideration. The ten factors on the original list, previously approved by you, have been expanded to include four additional criteria which represent concerns expressed by you, the Palo Alto Planning Commission and City Council, and members of the public. Discussion: Following the process approved by you at your June 24 , 1981 meeting, staff is presenting the evaluation criteria for your consideration. You will be requested to adopt the revised criteria at your July 22 meeting. The items in the list are not ranked in any particular order. The criteria, as approved, would be for- warded to members of the Palo Alto planning staff and, subsequently, would be used during the proposed joint Board-Planning Commission meeting, in which the various sites would be reviewed. Furthermore, in order to proceed with the Monte Bello Open Space Preserve parking area study, staff will have to engage the ser- vices of various engineers and architects to prepare necessary engineering reports to be used in the evaluation and site selection process. These services include a preliminary soils and geology survey, topographic survey, traffic study, and initial layout and design. The engineering and planning resources available through the City of Palo Alto and San Mateo County would be utilized, as well as any donated services committed to the project. The District' s financial obligation to complete the preliminary study is estimated at $1800. M-81-74 Page two Recommendation: It is recommended that you authorize staff to spend the estimated $1800 from the existing Land Management budget. An appropriate budget adjustment would be requested later during the fiscal year, if needed. The evaluation criteria for the Monte Bello Open Space Preserve will be placed on your July 22, 1981 agenda for approval . Desir, -lity of Parking Lot Locat-ons with Respect to Various Criteria Page Mill Road Location Factors Limiting Development F 1 G L 1. Line of sight on Page Mill Road for Good Good Fair safe ingress and egress to parking area *2. Close visual proximity of parking area Good Good Good to roadway for patrol and safety 3 . Visual impact of parking area as seen Fair Fair Fair from Page Mill Road 4 . Visual impact of parking area as seen Poor Fair Good from Skyline Boulevard 5 . Visual impact of parking area as seen Poor Fair Poor from Monte Bello Ridge public land *6 . Restrictive view from site to dis- Fair Fair Poor courage parkers from loitering 7. Ease of engineering, i.e. lack of ex- Poor Fair Fair cessive grading or geologic problems 8 . Expansion potential , if needed in the Fair Fair Good future 9. Proximity to attractive parts of site; Good Good Good desirability as a trailhead staging area 10. Relationship to the Monte Bello Open Good Good Good Space Preserve and proximity to trail system 11. Protection of the City of Palo Alto' s Fair Poor Fair Page Mill Road Scenic Corridor (200 ' setback) 12. Protection of visual integrity of Fair Poor Fair Stevens Canyon watershed area 13 . Protection of existing natural land- Fair Poor Fair scape feature 14 . Ability to landscape area as mitigation Good Fair Poor of visual impacts from road, public land, and private property *The design and location of a parking lot in relationship to a public roadway is a critical factor with direct impacts on the District ' s management program. If the lot is highly visible from the roadway and has a limited view, it will be less inviting to vandals and loiterers. A lot positioned away from the roadway will most likely result in a security system with extended patrol coverage and locked gates during the night. M-81-77 (Meeting 81-17 AV, July 8 , 1981) 0 tww MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM July 2 , 1981 TO: Board of Directors FROM: K. Duffy SUBJECT: Position Statement on Monte Bello Open Space Preserve Introduction: At the meeting of June 24 , 1981 , President Bishop, with your concurrence, directed me to formulate a policy statement for your consideration on the selection of a parking lot location for the Monte Bello Open Space Preserve. Background : Since its inception in 1972 , the Midpeninsula Regional Open Space District has taken as its goal the preser- vation and protection of open space . To date, the District has acquired over 10 ,000 acres of natural lands in the foothills and baylands. Although these preserves are crisscrossed with trails and open to the public, primary emphasis has been on acquisition and not on development or encouragement of public access . However, demands by the public for use of the land which has been acquired with public money are increasing. To meet these demands, while still protecting the goals of maximum open space acquisition, the District has embarked on a program of restrained emphasis and development of certain key open space preserves . The development of trails , earthquake demonstrations trails , and docent programs on Los Trancos Open Space Preserve was a modest and very successful beginning to this program, providing reasonable, safe public use while protecting the open space amenities . The next step in this program has been the "development" of the Monte Bello Open Space Preserve. The District's largest site , this 3 , 000 acres at the center of the District has been described as the "jewel" of the District 's acquisitions. The use of this area has been growing, and demands for improved access are being made. In order to accommodate this growing use in an orderly, responsible, and safe manner, the District has sought and received a development grant which would fund the development and signing of trails and a landscaped user staging area for automobile parking. This grant could be lost if the plan is not approved and underway by the December 1, 1981 deadline. General Reasons for Development of the Staging Area (Parking) 1. To accommodate increasing public use Word is spreading about the desirability of the beautiful open space areas along Page Mill Road without any efforts by the District to advertise its availability. Use by the public is growing, overflowing of the current Los Trancos lot is increasing, and scattered hazardous parking along Page Mill Road is occur- ring more frequently in order to gain access to existing trails on Monte Bello. M-81-77 Page two 2. To provide a modest site emphasis program on the District ' s largest and most centrally located site. Together with a trail system, a staging area would provide a central site with adequate facilities for District controlled use of publicly owned open space. Rather than haphazard use patterns , the District has as a goal a controlled growth pro- gram which considers public safety and environmental protection. 3 . Public transportation is not a viable alternative at this time . Midpeninsula Regional Open Space District has committed to working with other public agencies to provide for future public transportation to park and open space resources of the mid- peninsula. Unrestrained parking development is not environ- mentally sound and is certainly not a goal of the District. This staging area, however, would also serve very well as a focal point for future public transit. Specific Site Selection Attractiveness of the natural features, topography, central location, and adequate road access has accounted for the desirability of a staging area at the Monte Bello Open Space Preserve along Page Mill Road. In this general area, a number of possible staging areas were evaluated and criteria developed and prioritized. Although these sites included locations on both sides of Page Mill Road, evaluation and criteria and clarification of goals confirmed the desirability of a location on the Monte Bello side of the road. Reasons for this focus are as follows : 1. The basic premise for development of this trail head is to open the 3000 acre Monte Bello Open Space Preserve and its trail system to public use. This purpose is ill served (nor is it environmentally sound) by placing more cars and people on the Lot Trancos site which is much smaller and already heavily used. 2 . Monte Bello is the approach to a vast network of regional trails ; Los Trancos is self contained. The uses of the two areas differ. Parking should be appropriate to each site. 3 . Public safety and the desirability of creating a trail for the handicapped is not well served by placing all the parking on the Los Trancos side, thus requiring a pedestrian crossing of Page Mill Road. 4 . Accommodation of future public transit is poorly served by the current parking lot, but would be considered when planning for the new staging area. Rejection of the "OK" Corral Besides being on the wrong side of the road with poor access to Monte Bello, there are other convincing reasons to reject this site . M-81-77 Page three 1. Aesthetics Although the corral itself does not require significant grading, the road entrance from Page Mill or from the present parking area would require significant grading to make it practical and safe. This grading, which is almost equal to that required by site G, would be visible from a long stretch of Page Mill Road and, even more importantly, from a large portion of both Los Trancos and Monte Bello Open Space Preserves. If the choice is between damaging the view from the road or from the trail, this District would prefer to leave unspoiled the open space experience. 2. Management Supervising, opening, and closing an overflow lot is a much greater management burden than a well-designed, easily acces- sible parking area. The District is in general attempting to control costs with adequate and careful initial planning of such areas. ***Please note that aside from the fact that the District does not yet own the McNiel property, evaluation of the above aesthetic and management considerations make the McNiel site totally unacceptable. Conclusion: The Board has been working in good faith for months , indeed more than a year, to open to the public the "Jewel of Mid- peninsula Open Space" . We have been put in a very uncomfortable position of being the "Dirty Guy Developer" and despoilers of open space. Now that we are up against a deadline, we hope that things can be put into perspective - a timely approval of a thoughtfully developed z acre parking area in order to make accessible 21, miles of trails and 3000 acres of open space. V M-81-76 (Meeting 81-17 toe July 2 , 1981) 0 OMW MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM July 2 , 1981 TO: Board of Directors FROM: M. Foster, Controller SUBJECT: Approval of Short-Term Loan Discussion: At the June 10 Board meeting,you authorized staff to return with a resolution for your consideration authorizing a six-month $1 ,500 ,000 tax anticipation loan from First Inter- state Bank of California (see report R-81-24 , dated May 26 ,1981) . Bond counsel has prepared the two attached resolutions . Both are acceptable to the bank. The first resolution authorizes the issuance of a $1,500 ,000 tax anticipation note. The second resolution awards sale of the note to First Interstate Bank of California. The award is subject to the terms and conditions set forth in a letter from the bank. This letter will be available at the Board meeting. Cash flow projections continue to indicate that this short-term financing is needed to cover first half land acquisition cash requirements. The note will be repaid from December tax receipts . Recommendation: I recommend the Board approve the attached Reso- Yu—t'ionAuthorizing the Issuance of Midpeninsula Regional Open Space District Tax Anticipation Note, Series 1981-1982A and the Resolution Awarding Sale of Tax Anticipation Note. RESOLUTION RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING THE ISSUANCE OF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TAX ANTICIPATION NOTE , SERIES 1981 -82A RESOLVED, by the Board of Directors of the Midpeninsula Regional Open Space District, Santa Clara County, California, that WHEREAS, the Midpeninsula Regional Open Space District (hereinafter referred to as the "District") is a regional open space district duly formed and organized pursuant to the laws of the State of California; WHEREAS, the District constitutes a "local agency" under Section 53850 of the California Government Code and as such is authorized by Article 7 .6 (commencing with Section 53850) of Chapter 4 , Part 1, Division 2 , Title 5 of the California Government Code to borrow money, by the issuance of a note or notes to a lender, for any purpose for which the District is authorized to expend moneys, including but not limited to current expenses, capital expenditures, and the discharge of any obligation or indebtedness of the District; WHEREAS, for the purpose of providing for current expenses and capital expenditures of the District, the District is required to borrow the amount of $ 1,500,000 and it is in the public interest and for the public benefit that the District authorize the issuance of a note in order to accomplish said borrowing; NOW, THEREFORE, it is hereby DETERMINED and ORDERED as follows: Section 1 . Pursuant to Article 7.6 of Chapter 4, Part 1, Division 2, Title 5 of the California Government Code, a note of the District in the aggregate principal amount of $ 1,500,000 is hereby authorized to be issued. Said note shall be designated "Midpeninsula Regional Open Space District Tax Anticipation Note, Series 1981-82A" and is hereinafter referred to as the "Note". The Note shall be dated the date of delivery thereof, small mature on December 31, 1981, and shall bear interest, at such rate, not to exceed ten percent (10%) per annum, as may be fixed by the Board at the sale thereof. Such interest shall be payable on maturity. The Note shall not be subject to call or redemption before its fixed maturity date. Both the principal of and interest on the Note shall be payable in lawful money of the United States of America upon presentation and surrender of the Note at the office of the Treasurer of the District in Los Altos, California. Section 2. The Note shall be issued in the form of a single fully registered Note without coupons, shall be typewritten or printed and shall be in substantially the following form, the blanks in said form to be completed with appropriate words or numbers to comply with the provisions of this resolution: MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TAX ANTICIPATION NOTE, SERIES 1981-82A 1981 On this day of 1981, Midpeninsula Regional Open Sapce District (the "District") of Santa Clara County, for value received, acknowledges itself indebted to and promises to pay to First Interstate Bank , at the office of the Treasurer of the District in Los Altos, California, the principal sum of ONE MILLION FIVE HUNDRED THOUSAND DOLLARS ($ 1,500,000 ) in lawful money of the United States of America, with interest thereon at the rate of _ percent per annum from the date hereof until payment in full of said principal sum. Both the principal of and the interest on this Note shall be payable on December 31, 1981, upon surrender of this Note at the office of said Treasurer. Interest hereon shall cease to accrue on and after said date unless this Note is presented for payment on said date and is not paid on said date. This Note is not subject to call or redemption prior to its fixed maturity date. This Note is issued by the Board of Directors of the District, under and in accordance with the provisions of Article 7 .6 (commencing with Section 53850) of Chapter 4, Part 1 , Division 2 of Title 5 of the California Government Code. It is hereby certified, recited, and declared that this Note is issued in strict conformity with the Constitution and laws of the State of California and the proceedings of the Board of Directors of the District, including a resolution duly and regularly passed and adopted by said Board of Directors on , 1981, authorizing the same, and that all acts, conditions, and things required to exist, happen, and be performed precedent to and in the issuance of this Note have existed, happened, and been performed in regular and due time, form, and manner as required by law, and that this Note, together with all other indebtedness and obligations of the District, 2 i does not exceed any limit prescribed by the Constitution and statutes of the State of California. This Note and the interest hereon are payable from, and secured by a pledge of and first lien and charge against, all the now uncollected income and revenue of the District to be received from taxes for the fiscal year 1981-1982 and all other income, revenue, cash receipts, and other moneys of the District lawfully available in said fiscal year for the payment of this Note and the interest hereon; except, however, for moneys which, when received by the District, will be encumbered for any special purpose. This Note and the interest hereon are the first lien upon and charge against said taxes, income, revenue, cash receipts, and other moneys of the District pledged for the payment hereof and the interest hereon. This Note shall constitute a special obligation of the District payable from said taxes, income, revenues, cash receipts and other moneys. The District, however, shall in no event be required, obligated or authorized to levy a special tax for payment of this Note. This Note shall not constitute an obligation of the State of California, the County of Santa Clara or any other political subdivision of the State of California. IN WITNESS WHEREOF, the Board of Directors of the Midpeninsula Regional Open Space District, Santa Clara County, State of California, has caused this Note to be executed under its official seal by its President and Secretary and has caused this Note to be dated the date of delivery hereof. President (SEAL) COUNTERSIGNED: Secretary Section 3. The Note shall be executed in the name and on behalf of the District, with the manual signature of the President and the manual counter-signature of the Secretary, and with the seal of the District impressed thereon. Such signing, countersigning, and sealing as herein provided shall be a sufficient and binding execution of the Note by the District. Section 4. All proceeds of sale of the Note shall be deposited into the Treasury of the District, to be withdrawn and expended for any purpose for which the District is authorized to expend moneys including, but not limited to, current expenses, capital expenditures, and the discharge of any obligation or indebtedness of the District. 3 The Board covenants that neither the Board nor the District will make any use of the proceeds of the Note which will cause the Note to be an "arbitrage bond" subject to Federal income taxation by reason of Section 103(c) of the Internal Revenue Code of 1954, as amended. To that end, so long as the Note is outstanding, the Board and the District, with respect to the proceeds of the Note, shall comply with all requirements of said Section 103(c) and all regulations issued thereunder, to the extent that such requirements are, at the time, applicable and in effect. Section 5 . The Note and the interest thereon shall be payable from, and secured by a pledge of and first lien and charge against, all the now uncollected income and revenue of the District to be received from taxes for the fiscal year 1981-1982 and all other income, revenue, cash receipts, and moneys of the District, including any moneys deposited in inactive or term deposits, lawfully available in said fiscal year for the payment of the Note and the interest thereon ; except, however, for moneys which, when received by the District, will be encumbered for any special purpose. To the extent not paid from said taxes, income, revenue, cash receipts, or other moneys of the District pledged for the payment thereof, the Note and the interest thereon shall be paid with any other moneys of the District la%-ifully available therefor, pursuant and subject to Section 53857 of the Government Code of California, provided, however, that in no event shall the District be required, obligated or authorized to levy a special tax for payment of the Note. Section 6. The Note shall be sold on the basis of negotiation therefor to a lender upo such terms and conditions, including discount, if any, as may be approved by resolution of the Board of Directors of the District. Section 7. This resolution shall take effect from and after its passage . and adoption. 4 t RESOLUTION RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AWARDING SALE OF TAX ANTICIPATION NOTE RESOLVED, by the Board of Directors of the Midpeninsula Regional Open Space District, Santa Clara County, California, that WHEREAS, on the date hereof this Board has by resolution authorized the issuance of its Midpeninsula Regional Open Space District Tax Anticipation Note, Series 1981-82A pursuant to Article 7 .6 (commencing with Section 53850) of Chapter 4, Part 1 , Division 2, Title 5 of the California Government Code and has authorized the sale of such Note on the basis of negotiation therefor to a lender upon such terms and conditions as may be approved by resolution of this Board, said Note to bear interest at a rate not to exceed ten percent (10%) per annum; and WHEREAS, First Interstate Bank has offered to purchase said Note pursuant to the terms and conditions set forth in its letter dated , 1981, and this Board has reviewed said terms and conditions; NOW, THEREFORE, It is hereby DETERMINED and ORDERED, as follows: 1. Award of the sale of the District's Tax Anticipation Note, Series 1981-82A to First Interstate Bank upon the terms and conditions set forth in said Bank 's letter is in the public interest and for the public benefit. 2 . The Midpeninsula Regional Open Space District Tax Anticipation Note, Series 1981-82A be and is hereby awarded to First Interstate Bank at the interest rate and discount and upon the terms and conditions set forth in said Bank 's letter dated , 1981. 3. The President is hereby directed to execute said Note in the name of and on behalf of the District, and the Secretary is hereby directed to countersign said Note, to affix thereto the seal of the District and to cause said Note to be prepared in final form and delivered to said Bank. 4. The President, Secretary and Treasurer are hereby authorized to execute said receipts, certificates and other documents as may be necessary to cause delivery of the Note in accordance with the provisions and intent of this resolution. 5. The Board hereby finds and determines that the aggregate principal amount of the Note together with interest thereon at the rate set forth in said letter dated , 1981, does not exceed eighty-five percent (85%) of the estimated amount of the now uncollected taxes, income, revenue, cash receipts and other moneys of the District which are pledged and will be available for the payment of the principal of and the interest on the Note. Distributed at Ju' Z, 1981 Board Meeting July 8 , 1981 Honorable Board Of Directors Midpeninsula Regional Open Space District Counties of Santa Clara and San Mateo State of California Re : Midpeninsula Regional Open Space District Negotiable Promissory Notes (Windy Hill Open Space Preserve- P .O. S .T. Property) Gentlemen: The undersigned, as owners of the Midpeninsula Regional Open Space District Installment Notes (Windy Hill Open Space Preserve - P .O. S .T. Property) , hereby request that you adopt a resolution in the form enclosed supplementing Resolution No. 80-51 to provide for the issuance of the above notes which may be exchanged for said installment notes as therein provided, and in connection with such request hereby undertake to pay any and all expenses that may be incurred in the premises, including : 1 . The legal fees of Orrick, Herrington & Sutcliffe, A Professional Corporation, for their services in preparing the necessary documentation and rendering their legal opinion on the above notes (not in excess of $1 , 000) . 2. The expenses of Jeffries Banknote Company in preparing the above notes in form for execution (not in excess of $1 , 200) . 3 . The expenses of First Interstate Bank of California for acting as paying agent for said notes (not in excess of $1, 250) . 4. As evidence of the foregoing, the undersigned enclose herewith their check in the amount of $3 ,450. 00 to cover the foregoing sums, which (assuming the issuance of the above notes) you are authorized to cash and disburse for such payments . If the payments authorized hereunder are less than the amount deposited, the District shall refund the remaining amounts to the undersigned. Honorable Board of Directors July 8 , 1981 Page 2 Re: Midpeninsula Regional Open Space District Negotiable Promissory Notes (Windy Hill Open Space Preserve - P .O . S .T. Property) Yours very sincerely, W. H. LEYNSE W.H. Leynse, resident Rancho Reymundo , Inc . Signing as General Partner, Rancho Reymundo, Ltd. , a General Partnership WHL:ma encls . MIDPENINSULA REGIONAL OPEN SPACE DISTRICT RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT SUPPLEMENTING RESOLUTION NO. 80-51 TO PRO- VIDE FOR THE ISSUANCE OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT NEGOTIABLE PROMISSORY NOTES (WINDY HILL OPEN SPACE PRESERVE - P.O.S.T. PROPERTY) WHEREAS, the Board of Directors of the Midpeninsula Regional Open Space District (the "District") duly adopted Resolution No. 80-51 on December 30, 1980, pursuant to which resolution the District issued, sold and delivered $500,000 principal amount of installment notes in registered form in the denomination of $100,000 each, designated "Midpeninsula Regional Open Space District Installment Notes (Windy Hill open Space Preserve - P.O.S.T. Property) , " all dated January 31, 1981; and WHEREAS, the Board of Directors of the District desires to supplement said Resolution No. 80-51 to authorize the issuance of said notes as negotiable promissory notes payable to bearer in the denomination of $5,000 each and to provide for the exchange of said installment notes for said negotiable promissory notes, and said issuance and exchange is permitted by applicable law; NOW, THEREFORE, BE IT RESOLVED by the Board of Directors of Midpeninsula Regional Open Space District as follows: Section 1. This Board of Directors has reviewed all proceedings heretofore taken relative to the authorization, issuance, sale and delivery of said Midpeninsula Regional Open Space District Installment Notes (Windy Hill Open Space Preserve - P.O.S.T. Property) and has found, as a result of such review, and hereby finds and determines that all acts, conditions and things required by law to exist, happen and be performed precedent to and in the authorization, issuance, sale and delivery of said notes have existed, happened and been performed in due time, form and manner as required by law, and the District has duly authorized, issued, sold and delivered said notes, and said notes are valid and legally binding obligations of the District, payable from ad valorem taxes levied upon all taxable property within the District by the Board of Supervisors of Santa Clara County and by the Board of Supervisors of San Mateo County, and allocated to the District under applicable law. 2 Section 2. Resolution No. 80-51 adopted by the Board of Directors of the District on December 30, 1980 is hereby supplemented as herein provided to authorize the issuance of negotiable promissory notes which may be exchanged for said Midpeninsula Regional open Space District Installment Notes (Windy Hill open Space Preserve - P.O.S .T. Property) as herein provided. Said negotiable promissory notes shall be designated the "Midpeninsula Regional open Space District Negotiable Promissory Notes (Windy Hill Open Space Preserve P.O.S.T. Property) " (the "Notes") . The Notes shall be negotiable in form (payable to bearer) and of the character known as serial; shall be dated January 31, 1981; shall be numbered in consecutive numerical order upward from 1 in order of their respective maturities; shall be issued in the denomination of $5,000 each; and shall mature $100 , 000 principal amount on February 1 in each of the years 1982 through 1986, inclusive. All of the Notes shall bear interest from February 1, 1981 until paid at the rate of eight and five- tenths per cent (8. 50) per annum, payable semiannually on February 1 and August 1 of each year. Such interest shall be evidenced by coupons attached to each of the Notes, and each of said coupons shall represent six months ' interest on the Note to which it is attached. 3 The Notes shall be subject to registration only as to both principal and interest, and once registered shall not be subject to discharge from registration. The principal of and interest on any Note so registered shall be payable only to the registered owner thereof. Both the principal of and interest on the Notes shall be payable in lawful money of the United States of America at the principal office of First Interstate Bank of California in San Francisco, California, the Paying Agent of the District for the Notes . The Notes shall not be subject to call or redemption prior to their fixed maturity dates . Section 3. The Notes and the coupons to be attached thereto shall each be substantially in the following forms, the blanks in said forms to be filled in with appropriate words or figures to comply with the provisions of this resolution, namely: 4 [FORM OF NOTE] UNITED STATES OF AMERICA STATE OF CALIFORNIA SANTA CLARA AND SAN MATEO COUNTIES MIDPENINSULA REGIONAL OPEN SPACE DISTRICT NEGOTIABLE PROMISSORY NOTE (WINDY HILL OPEN SPACE PRESERVE - P.O.S.T. PROPERTY) No. $5,000 The MIDPENINSULA REGIONAL OPEN SPACE DISTRICT (the "District") of Santa Clara and San Mateo Counties, State of California (the "State") , hereby acknowledges itself indebted and for value received promises to pay to the bearer hereof (unless this note is registered) on February 1, 19_, the principal sum of FIVE THOUSAND DOLLARS ($5, 000) together with interest thereon from February 1, 1981 until payment of said principal sum in full at the rate of eight and five-tenths per cent (8 . 5%) per annum, payable semiannu- ally on February 1 and August 1 of each year. Such interest, on or prior to maturity, shall (unless this note is registered) be payable only on presentation and surrender of the proper interest coupons hereto attached as they respectively become due. Both the principal of and interest on this note are payable in lawful money of the United States of America at the principal office of First Interstate Bank of California 5 in San Francisco, California. This note is one of a duly authorized issue of notes of the District aggregating $500, 000 in principal amount, all of like tenor and date (except for such variations, if any, as may be required to designate varying numbers or maturities) and authorized to be issued under and pursuant to a resolution of the Board of Directors (the "Board" ) of the District duly and regularly passed and adopted on December 30, 1980 under authority of Section 5544 . 2 of the Public Resources Code of the State, as supplemented by a resolution of the Board duly and regularly passed and adopted on July 8, 1981. It is hereby certified, recited and declared that this note is issued in strict conformity with the Constitution and laws of the State and with the proceedings of the Board authorizing the same, and that all acts, conditions and things required to exist, happen and be performed precedent to and in the issuance of this note have existed, happened and been performed in regular and due time, form and manner as required by law, and that this note, together with all other indebtedness and obligations of the District, does not exceed any limit prescribed by the Constitution or statutes of the State, and that the interest on and principal of this note and all other notes of said authorized issue of notes are payable from ad valorem taxes levied upon all taxable property within the District by the Board of Supervisors 6 of Santa Clara County and by the Board of Supervisors of San Mateo County, and allocated to the District under applicable law. IN WITNESS WHEREOF, the District has caused this note to be signed by the members of the Board and countersigned by the Secretary of the Board and the seal of the District to be affixed thereto, and has caused the interest coupons attached hereto to be signed by the Treasurer of the Board and this note to be dated January 31, 1981. Members of the Board of Directors of Midpeninsula Regional Open Space District Countersigned: Secretary of the Board of Directors 7 [FORM OF INTEREST COUPON] Coupon No. The Midpeninsula Regional Open Space District on will pay to the bearer (unless the note herein mentioned is registered) at the principal office of First Interstate Bank of California in San Francisco, California, the sum shown hereon in lawful money of the United States of America, being interest then due on its Negotiable Promissory Note (Windy Hill Open Space Preserve - P.O.S.T. Property) , dated January 31, 1981, No. Treasurer of the Board of Directors 8 Section 4. The members of the Board of Directors of the District are hereby authorized to execute the Notes on behalf of the District, and the Secretary of the Board of Directors of the District is hereby authorized to countersign the Notes and affix the seal of the District thereto. All of the Notes shall be executed in the name and on behalf of the District, with the signatures of at least four-fifths of the members of the Board of Directors of the District and the countersignature of the Secretary of the Board of Directors of the District. All such signatures and countersignatures may be printed, lithographed, engraved or otherwise mechanically reproduced, but at least one of such signatures of countersignatures to the Notes shall be manually affixed. The seal of the District may be manually impressed upon the Notes or printed, engraved, stamped or otherwise placed in facsimile thereon. The coupons attached to the Notes may be executed by the facsimile signature of the Treasurer of the Board of Directors of the District. Such signing, countersigning and sealing as herein provided shall be a sufficient and binding execution of the Notes and coupons by the District. If any officer or member of the Board of Directors of the District whose signature or countersignature appears on any Note or coupon ceases to be such officer or member before the delivery of the Notes, 9 the signature or countersignature appearing either on the Notes or the coupons, or on both, shall be valid and sufficient for all purposes to the same extent as if the officer or member had remained in office until the delivery of the Notes . Section 5. At any time after the adoption of this resolution, the Board of Directors of the District may cause the Notes to be prepared as herein provided, and may provide for the delivery of the Notes in exchange for and upon surrender of said Midpeninsula Regional open Space District Installment Notes (Windy Hill open Space Preserve - P.O.S.T. Property) . Section 6. This resolution shall take effect from and after its passage and approval. PASSED AND ADOPTED this 8th day of July, 1981, by the following vote: AYES : Directors NOES: ABSENT: President of the Board of Directors of Midpeninsula Regional Open Space District [SEAL] ATTEST: Secretary of the Board of Directors of Midpeninsula Regional open Space District 10 IV 31-75 kivleeting 81-17 -4%10e July 8, 1981) 0 mw MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM July 2 , 1981 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Follow-up on Issues and Questions from Site Emphasis and Program Evaluation Workshops Discussion: This agenda item was deferred from your meeting of June 24 , 1981. Material for this discussion was included in your packet for the May 13, 1981 meeting, and the changes , submitted by Director Hanko, for the proposed publicity guidelines related to site emphasis policy were included in your packet for the June 24 , 1981 meeting. Staff can suggest the following alternative language in section A. l. on "brochures" in the proposed publicity guidelines. This alternative language seems to follow the thrust of Director Hanko ' s approach: A. BROCHURES 1. There shall be at least one informational brochure containing a map indicating the locations of all District preserves and showing as clearly as possible how to reach them. A color code or other graphic device will be used to indicate the de7 gree of development or emphasis at each site, The text of the brochure will explain the site emphasis policy and its underlying rationale briefly but clearly. The text will also include short descriptions of the pre- serves that will reflect the site emphasis policy by point- ing out such features as docent programs, parking, trail access (or lack of them) . If part or all of a site is inaccessible to the public, this will be noted and the reason clearly stated. The policy question which is involved in comparing either of the two new versions with the original is whether your intent is to provide a single map which, insofar as possible , helps people to reach any site and at the same time explains the emphasis policy, or whether your intent is primarily to explain the emphasis policy and, if possible, to provide a map showing the various sites, but not necessarily explaining in detail how to reach them. Recommendation: It is recommended you approve the summary on Board positions on issues and questions from site emphasis and program eval- uation workshops and adopt the publicity guidelines related to site emphasis policy . C-81-14 July 8, 1981 Meeting 81-17 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT C L A I M S Amount Name Description 2281 $ 2,000.00 AAA Fence Company C/Link Fence & Gate Installation 2282 9.00 ABRACADABRA Typesetting Soaring Area Windy Hill Sign 2283 92.87 Antelope Camping Equipment Bag & Supports for Maintenace Equip. 2284 16.33 B&H Equipment Rental Parts for Mower & Pumpers 2285 2,163.65 Birnie Lumber Fence--LTOSP, FOOSP, Windy Hill- 2286 - 750.00 California Advocates Services .-- June, 1981 2287 23.32 Carlsen Volkswagon Floor Mat, Brake Boot 2288 218.00 Communications Research Co. Maintenance & Scanner Replacement 2289 300.00 Susan Cretekos Patrol Windmill Pasture - June 2290 81 .14 Ray Dodd Materials & Development - Photos 2291 6,049.20 Hipp Welding Inc. Fabricate Eight Pipe Gates 2292 512.09 Mobil Oil District Vehicle Expense 2293 32.80 Stanley Norton Telephone Tolls & Copies - May 2294 123.66 PG&E Utilities - Rancho San Antonio 2295 14.39 Pacific Telephone Telephone Service 2296 2. 98 Palo Alto Utilities Monte Bello Road Utilities 2297 14.36 Peninsula Blueprint Blueprints 2298 1 ,206.41 Peninsula Office Supplies Desks, Chair 2299 320.63 The Pipe Yard PVC Pipe & Fittings 2300 18. 51 Rancho Hardware Tools & Automotive Supplies 2301 910. 58 Real Estate Register Microfiche service lease 81-82 2302 15.00 San Francisco Newspaper Agency San Francisco Examiner Subscription 2303 659.48 Sears Field Equipment & Tools 2304 261 .15 Shell Oil Company District Vehicle Expense 2305 436.58 Signs of the Times Signs--Los Trancos 2306 289. 50 Soil & Plant Lab, Inc. Monte Bello Burn Project 2307 9.27 Town & Country Printing Rubber Stamp - Ranger Office 2308 342.59 Valley Stake & Supply Building Materials 2309 462.99 Western Fire Equipment Pump Parts & Repair 2310 40. 00 City of Palo Alto Minutes and Agendas-One Year 2311 859. 25 Western Title Insurance Co. Title and Escrow Fees-Risley Property C-81-14 Page 2 July 8, 1981 Meeting 81-17 Amount Name Description 2312 $ 62.90 Alice Watt Private Vehicle Expense 2313 50.00 Pat Starrett Private Vehicle Expense 2314 69.20 Steven Sessions Private Vehicle Expense 2315 218.60 Herbert Grench Reimbursement-Educational Assistance Program 2316 80.00 Virginia Michelson Artwork for Newsletter 2317 39.40 Craia Britton Meal Conference 2318 744.54 Herbert Grench Out-of-Town Meeting Expense C-81-14 July 8, 1981 Meeting 81-17 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT C L A I M S Amount Name Description 2281 $ 2,000.00 AAA Fence Company C/Link Fence & Gate Installation 2282 9.00 ABRACADABRA Typesetting Soaring Area Windy Hill Sign 2283 92.87 Antelope Camping Equipment Bag & Supports for Maintenace Equip. 2284 16.13 B&H Equipment Rentdl Parts for Mower & Pumpers 2285 2,163.65 Birnie Lumber Fence--LTOSP, FOOSP, Windy Hill, 2236 750.00 California Advocates Services .-- June, 1981 2287 23.32 Carlsen Volkswagon Floor Mat, Brake Boot 2288 218.00 Communications Research Co. Maintenance & Scanner Replacement 2289 300.00 Susan Cretekos Patrol Windmill Pasture - June 2290 81 .14 Ray Dodd Materials & Development - Photos 2291 6,049.20 Hipp Welding Inc. Fabricate Eight Pipe Gates 2292 512.09 Mobil Oil District Vehicle Expense 2293 32.80 Stanley Norton Telephone Tolls & Copies - May 2294 123.66 PG&E Utilities - Rancho San Anto nio 2295 14.39 Pacific Telephone Telephone Service - 2296 2. 98 Palo Alto Utilities Monte Bello Road Utilities 2297 14.36 Peninsula Blueprint Blueprints 2298 1 ,206.41 Peninsula Office Supplies Desks, Chair 2299 320.63 The Pipe Yard PVC Pipe & Fittings 2300 18. 51 Rancho Hardware Tools & Automotive Supplies 2301 910. 58 Real Estate Register Microfiche service lease 81-82 2302 15.00 San Francisco Newspaper Agency San Francisco Examiner Subscription 2303 659.48 Sears Field Equipment & Tools 2304 261 . 15 Shell Oil Company District Vehicle Expense 2305 436.58 Signs of the Times Signs--Los Trancos 2306 289.50 Soil & Plant Lab, Inc. Monte Bello Burn Project 2307 9.27 David Tapley Rubber Stamp - Ranger Office 2308 342.59 Valley Stake & Supply Building Materials 2309 462.99 Western Fire Equipment Pump Parts & Repair 2310 40. 00 City of Palo Alto Minutes and Agendas-One Year 2311 859.25 Western Title Insurance Co. Title and Escrow Fees-Risley Property C-81-14 Page 2 July 8, 1981 Meeting 81-17 Revised Amount Name Description 2312 $ 62.90 Alice Watt Private Vehicle Expense 2313 50.00 Pat Starrett Private Vehicle Expense 2314 69.20 Steven Sessions Private Vehicle Expense 2315 218.60 Herbert Grench Reimbursement-Educational Assistance Program 2316 80.00 Virginia Michelson Artwork for Newsletter 2317 39.40 Craia Britton Meal Conference 2318 744.54 Herbert Grench Out-of-Town Meeting Expense 2319 172. 34 Petty Cash Out-of-Town Yeetings ,Blueprints , Meal Conferences ,Advertising- Bean Rental,Mis6ellaneous Hard- ware ,Maps ,Office Supplies , and Private Vehicle Expense . �l 1 000' MIDPrNNi�,SUA REGION OPEN SPACE DISTRICT TO: Board of Directors 1 FROM: H. Grench, General Manager { SUBJECT: July 2, 1981 DATED: F.Y. I. I M-81-72 (Meeting 81-17 July 8 , 1981) 0 ftw< MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM June 30 , 1981 TO: H. Grench, General Manager FROM: S. Sessions, Land Manager SUBJECT: Funding for Interim Monte Bello Open Space Preserve Signs At the June 24 , 1981 Board of Directors meeting, the Board directed staff to install informational signs directing Pre- serve users to Canyon Trail . In reviewing that request, it appears that we can utilize an existing Preserve regulatory sign and have the directional signs made up at a cost of $125. Staff labor would be used to install the signs. I would suggest that the Land Management section absorb the cost out of the existing operations budget, and if a budget transfer is deemed necessary, it could be effected sometime later. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM July 2 , 1981 TO: H. Grench, General Manager FROM: S. Sessions, Land Manager SUBJECT: Purchase of Pipe Gates Staff, in implementing approved use and management plans, placed orders to fabricate pipe gates . Though individually approved through the use and management plan and included in the approved Land Management Operations budget, the orders ended up on a single invoice. The result is a combined invoice which exceeds my expenditure authorization limit of $3500 , even though the individual gate orders were for $710 each. I should note that staff followed the proper bid procedures and the contract award to Hipp Welding was the low bid and reflected a savings of up to $140 per gate based on the combined order of eight gates. This procedural error is being corrected to eliminate future occurrence. A MONTHLY ACTION REPORT California Park and Recreation Society, Inc. Vol. 7 No. 4, June 1981 Legislative Conference elegates Consider & R Status, Strategies Ninety-two delegates to the 5th Annual A summary of the brainstorming group's Land and Water Conservation Fund CPRS/NRPA Legislative Conference met recommendations will appear in the monies in trust and operate the program off in Sacramento May 14 and 15 to consider August/September issue of California interest from the trust. By the eighth year, the effect of recent federal actions on parks Parks& Recreation magazine.g he noted, the program would be self- and recreation in California, and to discuss sustainin on interest alone. possible strategies for preserving and im- A strong argument for increased political g AL proving recreational lands and recreation activism was made by Sierra Club State Department of Parks and Recrea- tion Director Pete Danermond, Jr. out- services in the coming decade. legislative advocate John Zierold in an ad- g Despite last-minute program difficulties dress Thursday morning. He stressed the lined proposals at the state level for "lock- and a scheduling conflict with the Southern importance of political contributions to ing in" dollars for parks and recreation. California Training Institute held in Costa candidates favorable to parks, recreation, These included making the recently ap- Mesa May 14, the Conference met its and environmental issues, noting that proved Urban Fishing Program permanent, primary objective of delineating policy ob- "decisions are made before people are placing monies from the Energy Resources jectives for the 80s. elected, when they sit down with their Fund in the Roberti-Z'berg program, and oncurrent sessions of seven brainstorm- potential supporters and map out a plat- Roberti's bill to make Roberti-Z'berg a per- Mroups on Thursday afternoon arrived form and programs and make com- manent program. mitments on certain policy areas." Due to a misunderstanding, keynote , a milar conclusions regarding the need p y �-�- for increased self-reliance and cost- Considerable emphasis was given by speaker William Penn Mott, Jr., President effectiveness of park and recreation agen- Conference speakers to the need to ensure of the California State Parks Foundation, Assemblyman Norman Waters cies, the importance of building vocal con- permanent funding for parks and recrea- was unable to address delegates during the stituencies, and the value of issue-based tion. Larry Naake, Associate Director of Thursday morning session as scheduled.In- CPRS presented Assemblyman Norm coalitions with like-minded interest groups. the National Association of Counties, told stead, he spoke to them following Thurs- Waters with a Legislative Leadership Political activism was a key concern, but delegates their best chance to counter the days luncheon. Award at the Legislative Luncheon Thurs- several groups distinguished between lob- current federal trend is through the Land Mott cited numerous park and recreation day. Senator Alfred E. Alquist was also bying efforts of park and recreation profes- and Water Conservation Fund, which still issues which then-Governor Reagan, after given an award, but was not present at the sionals themselves and political action by has some sympathy at the federal level,and initial across-the-board cutbacks, sup- luncheon to receive it because he could not citizen-oriented groups able to make finan- could serve as a base on which to build in ported, and predicted that President get away from Senate budget committee cial contributions to the campaigns of can- the future. Reagan will do the same if we can hearings. CPRS President Charles Hoefer didates friendly to parks and recreation. In answer to a question at Friday morn- demonstrate program cost-effectiveness and Executive Director Steve Larson Brainstorming Group #1, led by Bob ing's breakfast, Russ Porter of the State and broad citizen support for parks and presented the award to Alquist outside the Overstreet of San Buenaventura, chal- Department of Parks and Recreation recreation programs. But he emphasized Senate chambers following the luncheon. lenged those present to pledge$100 each for reported on a proposal, now being con- that this will require encouraging consti- Senator John Garamendi was also unable the development of corporate papers that sidered by an eight-state coalition, to place tuents to be vocal in their support. To that to leave the Senate to address the morning would lead to a political action committee, end,Mott told delegates that in the next ten general session as scheduled. However, he either as an extension of CPRS or as a com- years parks and recreation will have to did speak briefly to delegates at the Con- pletely separate unit. mount a major selling campaign. ference Reception Thursday afternoon.