Loading...
HomeMy Public PortalAbout2019-07-11 packetNotice of Meeting & Tentative Agenda City of Jefferson Public Works & Planning Committee 1) Introductions Thursday, July 11, 2019 7:30a.m . John G. Christy Municipal Building , 320 East McCarty Street Boone/Bancroft Room (Upper Level) TENTATIVE AGENDA 2) Approval of the June 13, 2019 Committee meeting minutes 3) New Business 1. Flood/Tornado Updates (City Staff) 2. Dangerous Building Code (Ryan Moehlman) 3. Comprehensive Plan Update (Ahnna Nanoski) 4 . Historic Preservation Plan Update (Ahnna Nanoski) 5. 2019-2023 CDBG Consolidated Plan (Jayme Abbott) 4) Other Topics 5) Citizen opportunity to address Council/Staff on Stormwater and Other Public Works Issues • 202 Dawson (Janice Frazier) 6) Adjourn NOTES Individuals should co ntact t he ADA Coordi n ator at (573 ) 634-6570 to req uest accommodations or al tern at ive formats as req u ired und er th e Americans with Disab i liti es Act Please all ow th ree busines s days to p rocess the request. Please ca ll (573) 634 -64 10 with que stions regarding agenda items . MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Council Chambers Committee Members Present: Ken Hussey Ron Fitzwater David Kemna Mark Schreiber Laura Ward Staff Present: John G. Christy Municipal Building 320 East McCarty Street June 13, 2019 Matt Morasch, Director of Public Works Britt Smith, Operations Division Director Eric Seaman, Wastewater Division Director David Bange, City Engineer Don Fontana, Stormwater Engineer Mark Mehmert, Transit Division Director Sonny Sanders, Director of Planning and Protective Services · Bryan Wolford, City Counselor Steve Crowell, City Administrator Margie Mueller, Finance Director Matt Schofield, Fire Chief Angie Haslag, Administrative Assistant Lisa Dittmer, Administrative Technician Attendance 11 of 13 12 of 13 12 of 13 13 of 13 11 of 12 Chairman Hussey called the meeting to order at 7:30a.m. A quorum was present at this time. The following guests were present: Mayor Carrie Tergin; Councilman Rick Mihalevich; Kelly Bowers; Mark Bauridl; Hal Dulle; Grant Shorthose; Scott Raithel; Nicole Roberts, News Tribune; Dick Aldrich, KJLU Radio; and Joe Mclean, KMIZ 1. Introductions Introductions were made at this time. 2. Approval of the May 9, 2019 Committee meeting minutes Councilman Fitzwater moved and Councilwoman Ward seconded to approve the May 9, 2019 minutes, motion carried. 3. New Business 1. Flood/Tornado Updates (Britt Smith) Mr. Smith presented a slide presentation of damages and cleanup efforts. He gave statistics on the amounts of debris removed and public structure impacts. Mr. Smith also thanked the outside City's for their help. There was little discussion among Committee members and staff. Minutes/Jefferson City Public Worts and Planning Committee June 13, 2019 2. Standby Pay Code Update (Britt Smith) 2 Mr. Smith explained the standby pay for Public Works employees has been the same for over 20 years and is hoping to increase the rate. He noted after discussing that there may be other departments also affected and will need to discuss more with staff. Mr. Smith noted that due to standby pay being a part of the Personnel Policy that City Council approval will be needed. There was discussion among Committee members and staff. Staff is seeking no action at this time. Item may be brought forward for the Finance Committee. 3. HDR Contract for Sewer Protection on the Missouri River (Matt Morasch) Mr. Morasch presented a slide presentation with explanation of the damage to the bank and manhole and the need for correction as soon as possible. He noted that the Corps of Engineers has been alerted and that HDR has worked with the Corps of Engineers before. No action is needed at this time. 4. Bartlett and West Contract for Roundabout at Clark and Dunklin (David Bange) Mr. Bange presented a slide presentation with information of the area and the NIES traffic study that was done. He noted the traffic volume does not warrant a stop sign and proposes to move forward with the roundabout construction to begin in 2022. There was little discussion among Committee members and staff regarding cost, and impacts to surrounding properties. 5. Supplemental Appropriation for Veteran's Plaza Renovation (David Bange) Mr. Bange explained the Veteran's Plaza Board would like to move the bricks currently on the ground up off the ground. Mr. Bange then showed a slide presentation of the sketches for the improvements. He noted to complete the project a supplemental appropriation is needed to move the funds. Hal Dulle, Veteran's Plaza Board Member, spoke on the request and noted they would also like to do another brick campaign or more purchases. There was little discussion among Committee members and staff. It was noted this is currently design work only at this time. No action needed. 6. Waiver of Ground Lease and Other Fees Due to Airport Flooding (Britt Smith) Mr. Smith presented to Committee members that on May 24, 2019 the levee near the Airport was breached. Tenants of the Airport are asking of plans of fees during unavailability and if there is any possibility of a change in contract during that time. Mr. Shorthose, JC Flying Service, spoke on his concerns and the substantial loss of income during the flood and appreciation for any help. Mr. Raithel, Nick's Restaurant, briefly spoke of the same concern. There was discussion among committee members and city staff. Mr. Wolford cautioned that a change in contract may violate state laws and more research would need to be done. No action taken at this time. Minutes/Jefferson City Public Works and Planning Committee June 13, 2019 4. Other Topics • Requirements of Sidewalk Repair (David Bange) Mr. Bange presented a memo to the Committee members and spoke of need and concern to make changes to Chapter 32 Section 32-98. He noted the need for consistency in the code and for compliance with ADA Standards and Federal Code on offsets. There was discussion among committee members and city staff about safety concerns and the expense impact to personal property owners. Councilman Kemna moved and Councilwoman Ward seconded to approve the code change, motion carried. 5. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works Issues • 608 Norris (Kelly Bowers) Ms. Bowers spoke on her behalf of the flooding occurrence at her residence and her frustration. She then presented pictures to the committee members of the damages to her home and the blocked culverts behind her home. Ms. Bowers is asking the City to reimburse a portion of her damage expenses incurred. There was lengthy discussion among committee members and staff. Staff showed a copy of the model study done of the area by Burns & McDannel. Concerns for culvert maintenance were discussed and funding. 3 A motion was made by Councilwoman Ward to have City Administrator, Mr. Crowell, explore options to sign and change the policy of storm water maintenance, second by Councilman Kemna. There was further discussion on the topic among committee members and staff to look at more options closely. After further discussion, the motion was withdrawn by Councilwoman Ward. Mr. Crowell indicated he would further review Ms. Bowers request and proceed accordingly. 6. Adjourn Councilwoman Ward moved and Councilman Fitzwater seconded to adjourn the meeting at 9:21 a.m., motion carried. TO: FROM: DATE. RE: DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES MEMORANDUM Steve Crowell, City Administrator Sonny Sanders, Director of Planning and Protective Services }lJ July 3, 2019 Staff Increase Justification As of June 30, 2019, more than 475 structures sustained tornado damaged. This tornado related damage is causing the work load of the Building Regulations Division of PPS to increase by more than 50%. At this time an increased workload is expected to last well into FY 2020 and probably beyond. In order to maintain the current level of service to the public and construction community, staff recommends adding two temporary full-time or part-time staff to assist with building inspections and support activities, such as issuance of building permits and plan review activities. Monthly estimated cost for one full-time and one part-time staff is $6,600. It is anticipated each of the 475 impacted properties will require some action by the Department of Planning and Protective Services. This would include taking in building permits and performing the appropriate plan review in order to issue building permits and performing required inspections; issuing demolition permits and performing required inspections; enforcing property maintenance codes for properties neglected or abandoned by the owner; and declaring structures dangerous and pursing city initiated demolitions. Based on research and conversations with the City of Joplin, tornado damage related permits will more than likely stay steady or even increase in number for the next few months, then begin to dip down over the next couple of years. The more complex the project, the longer it takes to move forward and generate a permit. Prior to the tornado event, projections show approximately 412 building permits would be issued in FY 2019. An estimated increase of 475 permits issued over the next 16 months equates to more than a 50% increase in Building Regulations activities. Currently Building Regulations has six full time staff-Building Official, three inspectors, Building Plan Examiner {also can perform inspector duties, if required) and Administrative Technician. Fiscal Year Building Permits (includes associated electrical and plumbing work) 2014 403 2015 396 2016 468 2017 384 2018 408 5 YR Average Pre-disaster Projection 2019 412 Post Disaster Projection 2019 650 Post Disaster Projected 2020 650 The projection of 650 permits to be issued for FY2019 and FY2020 is calculated from using the pre-storm 5 year projection of 412, plus 238, which is half of the current number of damaged structures-475. From the day of the tornado through June 30, 2019, 58 residential and 16 commercial building permits, a total of 74, were issued for storm damaged properties. The same time period last year generated only 37 total permits-six residential and one commercial new construction permits, and 30 permits for alterations, additions, decks, fence, etc. Not counting non-storm related permits issued during this time this year, twice as many permits have been processed in this time frame as during the same time frame last year. Not calculated into the above SO% workload increase, is additional staff time/expense for city initiated demolitions. Based on the severity of damage, it is estimated approximately 40-50 of the structures will ultimately require demolition, either voluntarily or through the city initiated dangerous building process, which will result in a demolition. Voluntary demolitions require the review and issuance of the demolition permit; inspections of utility disconnections; fill material inspections; and final site inspections. City initiated demolitions will also consume a large of amount of staff time and expense. Approximately two years ago, an analysis of our process showed 6.83 hours of inspector staff time was required to go through the dangerous building process to demolish a residential property. This does not include the cost of a court reporter, Law Department staff time, hearing officer staff time, ancillary office expenses, nor does in it include staff time overseeing and paying for contractor activities for lead inspections, asbestos inspections and demolitions. Demolition contractual costs average about $15,000 to $30,000 depending on several factors, but can go higher. At this time, we only have a rough estimate of how many city funded demolitions will be required, but assuming there will be 20 city demolitions, our cost estimate is $300,000 to $600,000, not include staffing and materials. Special tax bills and liens would be issued seeking reimbursement of these expenses from the property owners. At this time, staff recommends adding two temporary full-time or part-time staff to assist with building inspections and support activities such as issuance of building permits and plan review activities. The estimated monthly expense is $6,600, could end when workload decreases, and should be considered temporary. o FT Temp-160 hrs x $25/hr = $4,000 plus FICA/etc.= $4,400/month o PT Temp-80 hrs x 25/hr = $2,200 plus FICA/etc.= $2,200/month Future funding request will be made as they become quantifiable and deemed appropriate. It is important to note the need for $300,000 to $600,000, and possibly more, to support the demolition of abandoned properties for the coming months, possibly this fiscal year. AN ORDINANCE OF THE CITY OF JEFFERSON, MISSOURI, REGARDING DANGEROUS BUILDINGS AS NUISANCES AND THEIR VACATION, DEMOLITION OR REP AIR AND PERTAINING TO INSURANCE PROCEEDS FROM DAMAGE OR LOSS TO BUILDINGS OR STRUCTURES. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEfFERSON, MISSOURI AS FOLLOWS: Sec. 8-80. Purpose and Scope. It is the purpose of this ordinance to provide a just, equitable and practicable method for the repairing, vacation or demolition of buildings or structures that may endanger the life, limb, health, property, safety or welfare of the occupants of such buildings or general public, and this ordinance shall apply to all dangerous buildings, as herein defined, that now are in existence or that may hereafter exist in the City of Jefferson, Missouri. Sec. 8-81. Dangerous Buildings Defmed. All buildings or structures that are detrimental to the health, safety or welfare of the residents of the City of Jefferson and that have any or all of the following defects shall be deemed "dangerous buildings": A. Those with interior walls or other vertical structural members that list, lean or buckle to such an extent that a plumb line passing through the center of gravity falls outside the middle third of its base. B. Those that, exclusive of the foundation, show thirty-three (33) percent or more damage or deterioration of the supporting member or members or fifty (50) percent damage or deterioration of the non-supporting enclosing or outside walls or covering. C. Those that have improperly distributed loads upon the floors or roofs, or in which the same are overloaded or that have insufficient strength to be reasonably safe for the purpose used. D. Those that have been damaged by fire, wind or other causes so as to become dangerous to life, safety or the general health and welfare of the occupants or the people of the city. E. Those that are so dilapidated, decayed, unsafe, unsanitary or that so utterly fail to provide the amenities essential to decent living that they are unfit for human habitation, or are likely to cause sickness or disease, so as to work injury to the health, safety or welfare of those occupying such building. F. Those having light, air and sanitation facilities that are inadequate to protect the health, safety or general welfare of human beings who live or may live therein. G. Those having inadequate facilities for egress in case of fire or panic or those having insufficient stairways, elevators, fire escapes or other adequate means of evacuation. H. Those that have parts thereof that are so attached that they may fall and injure members of the public or property. I. Those that because of their condition are unsafe, unsanitary or dangerous to the health, safety or general welfare of the people of this city. Sec. 8-82. Dangerous Buildings Declared Nuisance. All dangerous buildings, as defined by Section 8-81, are hereby declared to be public nuisances, and shall be vacated, repaired, or demolished as provided herein. Sec. 8-83. Standards for Vacation, Repair, or Demolition. The following standards shall be followed in substance by the Property/Housing Inspector and the Building Official, in ordering vacation, repair, or demolition of any dangerous building. A. If the dangerous building is in such condition as to make it dangerous to the health, safety or general welfare of its occupants, it shall be ordered to be vacated. B. If the dangerous building reasonably can be repaired so that it no longer will exist in violation of the terms of this ordinance, it shall be ordered repaired. C. In all cases where a building cannot be repaired so that it no longer will exist in violation of the terms of this ordinance, it shall be demolished. D. In all cases where a dangerous building is a fire hazard existing or erected in violation of the terms of this ordinance or any ordinance of this city or statute of the State of Missouri, it shall be repaired or demolished. Sec. 8-84. City Officials under this Article. A. City employees designated as Property Inspectors or Housing Inspectors with the Division of Neighborhood Services shall have the duties allocated to Property/Housing Inspector in this Article. The City Administrator may designate other city employees or outside experts to act as Property/Housing Inspectors under this Article, as may be needed. B. The Building Official Manager, also known as the Building Regulations Supervisor, shall have the duties allocated to the Building Official in this Article. The City Administrator may designate another city employee or outside expert to act as the Building Official under this Article, as may be needed. C. No person may serve as both a Property/Housing Inspector and as Building Official on the same proceedings for a building or structure under this Article. 2 Sec. 8-85. Duties of Property/Housing Inspector: Inspection and Notice. A. Inspection of Property. The Property/Housing Inspector shall have the duty under this ordinance to: 1. Inspect, or cause to be inspected, as often as may be necessary, all residential, institutional, assembly, commercial, industrial, garage, special or miscellaneous occupancy buildings for the purpose of determining whether an conditions exist that render such places a dangerous building when there are reasonable grounds to believe that any such building is dangerous. 2. Inspect any building, wall or structure about which complaints are filed by any person to the effect that a building, wall or structure is or may be existing in violation of this ordinance, and the Property/Housing Inspector determines that there are reasonable grounds to believe that such building is dangerous. 3. Inspect any building, wall or structure reported by the fire or police departments of this city as probably existing in violation of this Article. B. Initial Notice. Upon a determination by the Property/Housing Inspector that a building· or structure constitutes a dangerous building, the Property /Housing Inspector shall notify in writing, either by personal service or by certified mail, return receipt requested, the owner, occupant, lessee, mortgagee, agent and all other persons having an interest in said building as shown by the land records of the Recorder ofDeeds of Cole County, of any building found to be a dangerous building within the standards set forth in Section 8-81. The notice required shall state: 1. The owner must vacate, vacate and repair, or vacate and demolish said building in accordance with the terms of the initial notice and this Article; 2. Any mortgagee, agent or other persons having an interest in said building as shown by the land records ofthe Recorder of Deeds of Cole County, may, at their own risk, repair, vacate or demolish or have such work done. 3. A description of the building or structure deemed dangerous, a statement of the particulars that make the building or structure a dangerous building, and an order requiring the designated work to be commenced within the time provided for in the initial notice. 4. Any person notified under this subsection to repair, vacate or demolish any building, shall be given such reasonable time of not less than fifteen (15) days, but not exceeding thirty (30) days to commence the required work. In addition to the initial notice, the Property/Housing Inspector may direct that such building be marked or posted with a written notice reading substantially as follows: 3 "This building has been found to be a dangerous building by the Property/Housing Inspector. This notice is to remain on this building until it is vacated, repaired, or demolished in accordance with the notice that has been given the owner, occupant, lessee, mortgagee or agent of his building, and all other persons having an interest in said building as shown by the land records of the Recorder of Deeds of Cole County. It is unlawful to remove this notice until such notice is complied with." C. Failure to Commerce or Proceed with Work. Upon a failure by the owner, lessee, occupant, mortgagee, agent or other person( s) having interest in said building to commence work of repair or demolition within the time specified by the initial notice provided by the Property/Housing Inspector, or upon a failure to proceed continuously with work without unnecessary delay, the Property/Housing Inspector shall report in writing to the Building Official such noncompliance with any notice to vacate, repair or demolish or upon the failure to proceed continuously with the work without unnecessary delay; Sec. 8-86. Dangerous Building Hearing. A. Report to Building Official from Property/Housing Inspector. Upon receipt of a report from the Property/Housing Inspector indicating failure by the owner, lessee, occupant, mortgagee, agent or other person( s) having interest in said building to commence work of repair or demolition within the time specified by the initial notice provided by a Property/Housing Inspector or upon a failure to proceed continuously with work without unnecessary delay, the Building Official shall hold a hearing giving the affected parties full and adequate hearing on the matter. B. Notice of Hearing. The Building Official shall provide written notice, either by personal service or by certified mail, return receipt requested, at least ten ( 1 0) days in advance of a hearing date. If service cannot be had by these methods, notice may be made by publication. Notice by publication shall be published at least once each week for four consecutive weeks in some newspaper of general circulation published in the City, with the first publication being at least forty-five (45) days in advance of the hearing. The notice of hearing shall be directed to the owner, occupant, mortgagee, lessee, agent and all other persons having an interest in said building as shown by the land records of the recorder of deeds of Cole County, to appear before the Building Official on the date specified to determine whether the building or structure reported to be a dangerous building should be vacated, repaired, or demolished in accordance with the statement of particulars set forth in the Property/Housing Inspector's initial notice as provided herein. C. Conduct of Hearing. 1. All parties shall have an opportunity to be heard and present such evidence as shall be relevant to a determination of: a. Whether or not the building or structure involved is a danger building under the terms of this Article; b. Whether or not the orders of the Property/Housing Inspector provided with the initial 4 notice were reasonable and within the standards of this Article; and c. Whether the procedures required by this Article have been substantially followed. 2. The Property/Housing Inspector shall appear and testify as to the condition of the subject building. 3. Any party may be represented by counsel. 4. All testimony shall be under oath, which may be administered by the Building Official or. other official qualified for the administration of oaths. A recording of the hearing shall be made by an electronic device capable of recording the hearing, and the Building Official may cause a written record of the hearing to be made by a reporter to be employed by the City, the cost of which shall be paid by the City should the proceeding be eventually held against the City, and by the owner if it should not. If an electronic recording is made of the hearing, then the Building Official shall maintain the recording and make it available to any party to the hearing upon request for transcription at the requesting party's expense. D. Determination by Building Official. The Building Official shall make written findings of fact from the evidence offered at said hearing as to the criteria set forth in Subsection (C)(l) above. 1. If the evidence supports a fmding based upon competent and substantial evidence that the building or structure is a dangerous building and procedures required by this Article have been substantially followed, the Building Official shall issue an order based upon its findings of fact commanding the owner, occupant, mortgagee, lessee, agent or other person( s) having an interest in said building as shown by the land records of Cole County, to vacate, repair, or demolish said dangerous building. a. Any person so ordered shall have the privilege of repairing said building, if such repair will comply with the ordinances of the City. Alternatively, the owner or any person having an interest in said building as shown by the land records of Cole County, may vacate and demolish said dangerous building at their own risk to prevent the acquiring by the City of a lien against the property where the dangerous building stands. 2. If the evidence does not support a finding that a building or structure is a dangerous building, no order shall be issued. 3. If the evidence does not support a finding that the procedures required by this Article have been substantially followed, the City may initiate new proceedings under this Article, starting with the inspection and initial notice by the Property/Housing Inspector set forth in Sec. 8-83 of this Article. Sec. 8-87. Failure to Comply with Order of Building Official. 5 A. If the owner, occupant, mortgagee or lessee fails to comply with the order of the Building Official within thirty (30) days, the Building Official shall cause such dangerous building to be repaired, vacated or demolished as the facts may warrant, provided that if the cost of to repair the dangerous building exceeds fifty percent (50%) of the value of the building the dangerous building shall be demolished. B. The Building Official shall certify the cost of the work borne by the City for such vacation, repair, or demolition, including costs and attorneys' fees incurred by the City in the prosecution of the proceedings and the conduct of the hearing and any administrative fee set forth in the City Code, to the City Oerk as a special assessment represented by a special tax bill against the real property affected; said tax bill shall be a lien upon said property and shall be deemed a personal debt against the property owner(s). At the request of the taxpayer this special tax bill may be paid in installments over a period of not more than ten (10) years upon the execution of a repayment agreement between the property owner( s) and the City; said assessment shall bear interest at the rate of 8 percent per annum until paid. The right to pay this debt in installments shall be deemed to be waived if the City reduces this debt to a judgment in a court of competent jurisdiction. Sec. 8-88. Appeal. Any owner, occupant, lessee, mortgagee, agent or any other person(s) having an interest in a dangerous building as shown by the land records of the recorder of deeds of Cole County, may, within thirty (30) days from the receipt of the order of the Building Official, appeal such decision to the circuit court of Cole County pursuant to the procedure established in Chapter 536 of the Revised Statues of Missouri. Sec. 8-89. Emergencies. In cases where it reasonably appears that there is immediate danger to the health, life or safety of any person unless a dangerous building, as defined herein, is immediately repaired, vacated or demolished, the Property/Housing Inspector shall report such facts to the Building Official and the Building Official may cause the immediate repair, vacation or demolition of such dangerous building. The costs of such emergency repair, vacation or demolition of such dangerous building shall be collected in the same manner as provided in Section 8-87(B). Sec. 8-90. Violations A. The owner, occupant or lessee in possession of any dangerous building who shall fail to comply with the order to vacate, repair, or demolish said building given by the Building Official shall be guilty of an offense and upon conviction shall be punishable as set forth in Section 1-13 of the Code of the City of Jefferson. B. Any occupant of any building or structure that fails to vacate such building or structure within the time specified by a notice issued under this Article shall be guilty of an offense and upon conviction shall be punished in accordance with Section 1-13 of the Code of the City of Jefferson. 6 C. Any person who removes the posted notice provided for in Section 8-85 shall be guilty of an offense and upon conviction shall be punished in accordance with Section 1-13 of the Code of the City of Jefferson. Sec. 8-91. Penalties. Any person violating the provisions of this ordinance is guilty of an offense and upon conviction thereof, shall be punished in accordance with Section 1-13 of the Code of the City of Jefferson. Each day that a person fails to comply with an order of the Building Official may be deemed a separate offense. Sec. 8-92. Duty of Public Officers is to City No officer, agent or employee of the City of Jefferson shall be personally liable for any damage that may occur to any persons or property as a result of any act required of him or permitted to be taken by him under the terms of this article. Any suit brought against any such officer, agent or employee of the city as a result of any such acts required or permitted shall be defended by the city until the final determination of the proceedings, and if judgment shall be obtained it shall be paid by the City of Jefferson. It is hereby further declared that no officer, agent or employee of the City of Jefferson owes any duty under the provisions of this ordinance to any citizen or other individual but that the duties prescribed herein and imposed upon officers, agents or employees of the city are duties to be performed for the government of said City. Sec. 8-93. Insurance Proceeds A. If there are proceeds of any insurance policy for damage or loss to a building or other structure caused by or arising out of any fire, explosion, or other casualty loss, and if the proceeds payment is in excess of fifty percent (50%) of the value of the policy, then the following procedures shall apply: 1. The insurer shall withhold from the covered claim payment twenty-five percent (25%) of the covered claim payment, and shall pay such moneys to the City for the Director of Planning and Protective Services to deposit into an interest-bearing account. Any named mortgagee on the insurance policy shall maintain priority over any obligation under this section. If a special tax bill, assessment, or abatement order is issued by the City for the expense of demolition of such building or structure as a dangerous building or structure, the money held by the City shall be applied as toward the same. If there is any excess, it shall be paid by the City to the insured or as the terms of the policy and endorsements thereto provide. B. If within one hundred eighty ( 180) days of the receipt of such insurance moneys the City has not instituted administrative proceedings or emergency measures as provided for in Chapter 8 or 21 of the Code, then the Director of Planning and Protective Services shall authorize the release of such proceeds and any interest which has accrued on such proceeds to the insured under the insurance policy or as the terms of the policy and endorsements thereto provide. 7 C. If such building or structure is repaired or demolished without any expense incurred by the City, then any insurance proceeds paid to the City and any interest thereon shall be paid to the insured under the insurance policy, or as the terms of the policy and endorsements thereto provide. D. No provision of this section shall be construed to make the City a party to any insurance contract. Sees. 8-94-8-99. Reserved 8 DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES TO: THROUGH: FROM: DATE: RE: MEMORANDUM Public Works a nd Pla nning Committee Sonny Sanders, Director of Planning and Protective Services Ahnna N a n oski, Plann er I July 3, 20 1 9 Comprehensive Plan Update The Departme nt of Pla nnin g and Protective Serv ices is currently updating the Jeffe rso n City Co mpreh e ns ive Plan. In th e beginn in g s ta ges of the planning process we foc us on research , da ta ana lys is, and community engagement. Curre ntl y we are in th e seco nd pha se of the p lann in g process specifica ll y focu s ing on co mmunit y a nd stakeho ld er engage me nt. A se ri es of co mmunit y workshops wi ll be held to gain the pub li cs perspect ive on var io us plann in g topics an d understand what the y want for Jefferson C ity 's future. Staff encourages the Public Works a nd Planning Com mittee m embers, a nd t he public, to attend the Jefferson City Compre he nsive Plan Community Workshops. Also, please share the se commu nit y works hops w ith anyo ne who li ves, wo rk s, or plays in Jeffe rso n City. A fl ye r with the date s have bee n a tt ac hed to your packet and li sted on htt p://www. jc ffe rso nc it vmo . !..!.O v/go ve rn mcnt /D Ia 1111 i 11 g/co mp re hen s i vc pIan u ptlatc. php. In formation gathe red duri ng th e community e ngage ment act ivities w ill be compl ied and used, a lo ng wit h data analys is and re sea rc h. to fo rm the goa ls and st ra tegies ofthe comprehens ive p la n. In ph ase four of the comprehen s ive plan plann ing process. the goals and strateg ies of the p lan w ill be presented at another round of pub lic me et ings. The commun ity w ill be ab le to com ment on these goals and s trategies, and und erstand how a ll ofthe public engage me nt in pha se two ha s impacted the deve lo pment of th e com pr ehe ns ive plan. What is a Comprehensive Plan? A comprehensive plan is a policy document that can be used by city leaders, developers, business owners, and citizens to make decisions about how the community should be maintained, strengthened, and developed . Last update developed in 1996. Comprehensive Plan Topics 7/3/2019 1 Community Workshops Community Workshop #1 July 30th from 5:30 to 7 :30pm Capital Regional Medical Center, Wherritt Tunnell Community Room 1125 Madison Avenue, Jefferson City, MO 65101 Community Workshop #2 August 29th from 5 :30 to 7:30pm Hawthorn Bank Community Room 3600 Amazonas Drive, Jefferson City, MO 65109 Community Workshop #3 September 19th from 5:30 to 7 :3 0pm East Elementary School Gym 1229 E McCarty Street, Jefferson City, MO 65101 Project Prima ry DRA FT Alternative Initia tion Public Pla n Public Participation Pa rticipa tion ~ .... ~ .... ~~ ~~ - ' Plan and Study Sta ke holder Preparing Draft Open H ouses Review Interviews Comprehensive Plan Online Survey Research and Community Data Analysis W orkshops Plan/Prepare Record and fo r Community Analyze Public swoc O nline Survey Engagement Engagement Plan/Prepare Record and Refi ne D rnft for Community Analyze Public Comprehensi ve Engagement Engagement Plan January, 20 I 9 May. 20 19 November, 20 I 9 April. 2020 Apri/,2019 Octo~r. 2019 Morch, 2020 AugiiSI. 2020 PHASE I PHASE 4 FIN AL Plan Final Plan Planning and Z oning C omm ission Adoptio n City Council Resolutio n Septem~. 2020 Navtmber, 2020 7/3/2019 2 Historic Preservation Plan The Historic Preservation Plan will preserve, strengthen, and enhance our community's quality of life. Historic Preservation Plan Strategy Themes 7/3/2019 3 Public Meeting Special Historic Preservation Commission Meeting July 23rd, 2019 at 6:00pm City Council Chambers, City Hall 320 E McCarty Street Plan/Recommendation Comments City Website https:bit.ly/2WTad2E Comments may be directed to the Department of Planning and Protective Services/ Planning Division Questions? Call 573.634.6410 7/3/2019 4 P re-Proje ct Pro je ct Stakeholder Goal s & In it iat ion O utreach Strat egies cE ~ .... ~~ ~ RFP Consultant Visit Consultant Visi t Consulta nt Visit Select Focus Group Inte rest Group Present Draft Consultants Mecung Sess ions Materials SClff Me etings HPC/Publlc Foc us Group HPC Meeting Me eting Me eting Focu s Group Research + Datll Me etin g Colle cti on Publoc Meeting September, 20 18 january, 2019 Marclr,2019 April, 2019 November, 2018 February. 20 19 July,2 019 rl .. n> ? Contact Ahnn a Nanoski, AICP Candidate Planner FINAL ii Revi ew D raft Pub lic Meetil1g Fina l Plan Pl anning and Zoning Commission Adop ti on Subm it to SHPO Augus~ 2019 September, 2019 rl Dept. of Planning and Pro t ective Services ana noski@ jeffcitymo.org 634-6438 7/3/2019 5 Jefferson City Comprehensive Plan Community Workshops You can shape Jefferson City's future! Help c reate the too l that will influence development and activity in Jefferson City. Attend one of the Community Workshops to share your insight. An informat ive presentation will begin at 5:30pm w ith an interactive activ ity to fol low. Community Workshop #1 Jul y 30th, 2019 5:30-7:30 pm Wherritt Tunnell Community Room Capital Regiona l Medical Center 1125 Madison Avenue Jefferson City, MO 65101 Community Workshop #2 August 29th, 2019 5:30-7:30pm Hawthorn Ba nk Commun ity Room 3600 Amazonas Drive Jefferson C ity, MO 65109 Community Workshop #3 September 19th, 2019 5:30-7:30pm East Elementary Schoo l Gym 1229 E McCa rty Street Je fferson City, MO 65101 r---""'../ Public faciliti es or Infrastru ctu re c -- c -- c-- Can't attend a Community Workshop? Plea se f ill out a Survey, the survey is linked on the City's website, or cop1es ca n be f1lled ou t at City Hall. c-- c --Vis it: www.jeffersoncitymo.govjcompplanupdate Amenities Multi-modal Transportation Options Exploring Economic Development Opport unities Additio nal questions? Contact t he Department o f Planning and Protective Services, Planning Division Ah nna Nanoski at (573 ) 643.6410 or A Nanosk i@je ffc itymo.o rg Jo hn G. Chris ty Mun icipal Building/City Hall 320 E. McCarty Street, Je ffe rson City, MO 6510 1 Individuals should contact the ADA Coordin ator at (573) 634-6570 to request accommodations or alternative formats as requ ired under the Americans with Di sabilities Act. Pl eas e allow three business days to process t he request. DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES MEMORANDUM TO: Public Works and Planning Committee THROUGH: Sonny Sa nders, Directo r of Planning and Protective Services FROM: Ahnna Nanoski, Planner I DATE: July 3, 2019 RE: Historic Preservation Plan update Earlier this year the C ity hired co ns ultant s, He rita ge Strategies, to de ve lo p a hi sto ric preservati o n pl a n, fund ed through the Hi stor ic Prese rvation Fund Prog ram. The goa ls and strate g ie s w ithin this doc um e nt will influ e nce hi sto ric pre servation effort s in Jeffe r so n City thr o ug h the next 20 years . There have be e n severa l ro und s of public and stake ho lder en gage ment , as well as a meetin g with the Missouri State Hi stor ic Preserv at io n Office. A public meeting will be held on July 23, 2019 to present the draft copy of the Jefferson City Historic Preservation Pla n . Notice w ill be published in the News Tribune on July 9, 20 19. The draft reco mm e nd ati o ns for the Jeffe r so n C ity Hi storic Preserva ti o n Pl a n are ava il ab le on htt p://www.jeffe rso nc it ymo.gov/livc p lay /hi s to ry he rit age /hi s to ri c presc r va ti o n.p hQ. Co mm e nt s regardin g th e draft reco mm e ndation s, a nd the plan, will be accepted through August 6 , 20 19. Staff e nc o urages the Public Wo rk s a nd Pl a nnin g Co mmi ttee , and the pubic, to attend the Hi sto ric Prese r va tio n Plan public meeti ng an d review th e draft recommendations. Al so , plea se s ha re these oppo rtunities w ith anyone w ho is inte rested in preservation in Jeffe rso n C it y. Th e Jeffe rso n C it y Hi sto ri c Pr ese r vat io n Plan w ill be pre se nted to the Hi stori c Preservation Co mmi ss io n and Planning and Zo nin g Co mmi ss io n for reco mm e ndati o n and final vote. A reso lution from th e C ity Council will co nc lud e th e plannin g proce ss. DEPARTMENT OF PLANNING AND PROTECTIVE SERVICES MEMORANDUM TO: Public Works and Planning Committee THROUGH: Sonny Sanders, Director of Planning and Protective Services FROM: Jayme Abbott, Neighborhood Services Manager DATE: July 2, 2019 RE: Draft CDBG 2019-2023 Consolidated Plan The City of Jefferson annually receives federal funding from U.S. Department of Housing and Urban Development (HUD), Community Development Block Grant (CDBG) Program. As a result, the City prepares a five year strategic plan identified as a Consolidated Action Plan. The 2019-2023 Consolidated Plan serves as the framework to identify housing and community development priorities that align and focus funding from the CDBG program. The citi zen participation and consultation process for the 2019 -2023 Consolidated Plan was achieved through a variety of strategies, including an interactive budget-base d public meeting, s urvey , direct correspondence, and outreach to community organizations. All efforts were made to contact appropriate parties and obtain thorough input. These consultations with participation fro m citi ze ns provided the plan direction and sco pe. A survey was made available and sent to members of the local Unmet Need s Committee, churches and other organizations with encouragement to pass the survey on to their clients and others who may be interested. A residential survey was also made available. Through survey and meetings, the following ite ms were identified as priority n eeds which are activities that may be undertaken in program years 2019-2023: • Down Payment Assistance; • Minor Home Repair; • Public Infrastructure Improvement ; • Demolition of Dilapidated Structures; and • Public Services. On April15, 2019, the City received notice from HUD ofthe 2019 CDBG allocation in the amount of $292,733. Then on May 15, 2019, received notification from Missouri Department of Economic Development of the ability to transfer $4 7,097.3 8 of Program Income (PI) generated from the Neighborhood Stabilization Program (NSP) to the City's CDBG program. A public meeting was held on June 18, 2019 , in the City Hall Boone/Bancroft Conference Room. Copies of the draft 2019-2023 Consolidated Plan were made available at City Hall, Public Housing Authority, Missouri River Regional Library and on-line at www .jeffersoncitymo.gov . Down Payment Affordable $56,078 $69,567 20 Households Assistance Housing (NSP PI $32,393) (Originally 11) Minor Home Sustainable $15,198 $18,593.00 9 Households Repair Housing (PI $15,000) (PI $15,000) (Originally 6) (NSP PI $14,704.38) Infrastructure Preserve & $112,541 $96,607 3,000 Individuals Improvements Improve Area Neighborhoods; Economic Opportunities Demolition Removal of $45,000 $40,000 2-3 Buildings Slum & Blight; Economic Opportunities Administration $57,204 $67,966 (20% Cap) Total : $286,021 $292,733 + $339,80.38 Total (2018 $47,097.38 NSP PI CDBG&NSP allocation) (3% increase) Comments on the draft Plan will be taken through July 19 , 2019. Citizens may submit written comments to jcplanning@ jeffcitymo.org with subject line of2019-2023 Consolidated Plan, or mail to: Department of Planning & Protective Services, Neighborhood Services Division, John G. Christy Municipal Building/City Hall , 320 E McCarty Street, Jefferson City, MO 65101. The 2019-2023 Consolidated Plan will be presented to City Council during the August 5, 2019, Council meeting, and be considered for approval via resolution. It is anticipated to submit the 2019-2023 Consolidated Plan to HUDon or before August 16, 2019 .