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HomeMy Public PortalAbout2019-06-13 minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Council Chambers John G. Christy Municipal Building 320 East McCarty Street June 13, 2019 Committee Members Present: Attendance Ken Hussey 11 of 13 Ron Fitzwater 12 of 13 David Kemna 12 of 13 Mark Schreiber 13 of 13 Laura Ward 11 of 12 Staff Present: Matt Morasch, Director of Public Works Britt Smith, Operations Division Director Eric Seaman, Wastewater Division Director David Bange, City Engineer Don Fontana, Stormwater Engineer Mark Mehmert, Transit Division Director Sonny Sanders, Director of Planning and Protective Services Bryan Wolford, City Counselor Steve Crowell, City Administrator Margie Mueller, Finance Director Matt Schofield, Fire Chief Angie Haslag, Administrative Assistant Lisa Dittmer, Administrative Technician Chairman Hussey called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests were present: Mayor Carrie Tergin; Councilman Rick Mihalevich; Kelly Bowers; Mark Bauridl; Hal Dulle; Grant Shorthose; Scott Raithel; Nicole Roberts, News Tribune; Dick Aldrich, KJLU Radio; and Joe Mclean, KMIZ 1. Introductions Introductions were made at this time. 2. Approval of the May 9, 2019 Committee meeting minutes Councilman Fitzwater moved and Councilwoman Ward seconded to approve the May 9, 2019 minutes, motion carried. 3. New Business 1. Flood/Tornado Updates (Britt Smith) Mr. Smith presented a slide presentation of damages and cleanup efforts. He gave statistics on the amounts of debris removed and public structure impacts. Mr. Smith also thanked the outside City’s for their help. There was little discussion among Committee members and staff. Minutes/Jefferson City Public Works and Planning Committee June 13, 2019 2 2. Standby Pay Code Update (Britt Smith) Mr. Smith explained the standby pay for Public Works employees has been the same for over 20 years and is hoping to increase the rate. He noted after discussing that there may be other departments also affected and will need to discuss more with staff. Mr. Smith noted that due to standby pay being a part of the Personnel Policy that City Council approval will be needed. There was discussion among Committee members and staff. Staff is seeking no action at this time. Item may be brought forward for the Finance Committee. 3. HDR Contract for Sewer Protection on the Missouri River (Matt Morasch) Mr. Morasch presented a slide presentation with explanation of the damage to the bank and manhole and the need for correction as soon as possible. He noted that the Corps of Engineers has been alerted and that HDR has worked with the Corps of Engineers before. No action is needed at this time. 4. Bartlett and West Contract for Roundabout at Clark and Dunklin (David Bange) Mr. Bange presented a slide presentation with information of the area and the NIES traffic study that was done. He noted the traffic volume does not warrant a stop sign and proposes to move forward with the roundabout construction to begin in 2022. There was little discussion among Committee members and staff regarding cost, and impacts to surrounding properties. 5. Supplemental Appropriation for Veteran’s Plaza Renovation (David Bange) Mr. Bange explained the Veteran’s Plaza Board would like to move the bricks currently on the ground up off the ground. Mr. Bange then showed a slide presentation of the sketches for the improvements. He noted to complete the project a supplemental appropriation is needed to move the funds. Hal Dulle, Veteran’s Plaza Board Member, spoke on the request and noted they would also like to do another brick campaign or more purchases. There was little discussion among Committee members and staff. It was noted this is currently design work only at this time. No action needed. 6. Waiver of Ground Lease and Other Fees Due to Airport Flooding (Britt Smith) Mr. Smith presented to Committee members that on May 24, 2019 the levee near the Airport was breached. Tenants of the Airport are asking of plans of fees during unavailability and if there is any possibility of a change in contract during that time. Mr. Shorthose, JC Flying Service, spoke on his concerns and the substantial loss of income during the flood and appreciation for any help. Mr. Raithel, Nick’s Restaurant, briefly spoke of the same concern. There was discussion among committee members and city staff. Mr. Wolford cautioned that a change in contract may violate state laws and more research would need to be done. No action taken at this time. Minutes/Jefferson City Public Works and Planning Committee June 13, 2019 3 4. Other Topics  Requirements of Sidewalk Repair (David Bange) Mr. Bange presented a memo to the Committee members and spoke of need and concern to make changes to Chapter 32 Section 32-98. He noted the need for consistency in the code and for compliance with ADA Standards and Federal Code on offsets. There was discussion among committee members and city staff about safety concerns and the expense impact to personal property owners. Councilman Kemna moved and Councilwoman Ward seconded to approve the code change, motion carried. 5. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works Issues  608 Norris (Kelly Bowers) Ms. Bowers spoke on her behalf of the flooding occurrence at her residence and her frustration. She then presented pictures to the committee members of the damages to her home and the blocked culverts behind her home. Ms. Bowers is asking the City to reimburse a portion of her damage expenses incurred. There was lengthy discussion among committee members and staff. Staff showed a copy of the model study done of the area by Burns & McDonnel. Concerns for culvert maintenance were discussed and funding. A motion was made by Councilwoman Ward to have City Administrator, Mr. Crowell, explore options to sign and change the policy of storm water maintenance, second by Councilman Kemna. There was further discussion on the topic among committee members and staff to look at more options closely. After further discussion, the motion was withdrawn by Councilwoman Ward. Mr. Crowell indicated he would further review Ms. Bowers request and proceed accordingly. 6. Adjourn Councilwoman Ward moved and Councilman Fitzwater seconded to adjourn the meeting at 9:21 a.m., motion carried.