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HomeMy Public PortalAbout19810923 - Agendas Packet - Board of Directors (BOD) - 81-23 F Meeting 81-23 41, Ad� Noe is MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 Regular Meeting Board of Directors A G E N D A Wednesday 375 Distel Circle, Suite D-1 September 23 , 1981 Los Altos , California (7 : 3 0) ROLL CALL APPROVAL OF MINUTES -- July 22 and August 26 , 1981 WRITTEN COMMUNICATIONS ADOPTION OF AGENDA ORAL COMMUNICATIONS OLD BUSINESS WITH ACTION REQUESTED (7 :45) 1. Final Adoption of Summary Status Report on Use and Management of Planning Area IV - Rancho San Antonio Open Space Preserve -- H. Grench (7: 50) 2. Public Notification Procedures Relating to Public Participation in Planning Process -- K. Duffy, N. Hanko, D. Wendin NEW BUSINESS WITH ACTION REQUESTED (3 : 10) 3. Adoption and Implementation of Lead Ranger Program -- H. Grench (8 :40) 4. Conversion of Coordinator of Volunteer Programs Contractual Position to Regular Part-Time Staff Position -- H. Grench (8 :50) 5 . Conversion of Accounting Specialist Position to Regular Full- Time Staff Position -- H. Grench OLD BUSINESS WITH NO ACTION REQUESTED (8 : 55) 6 . Open Space Management Work Priorities -- H. Grench (9 : 25) INFORMATIONAL REPORTS CLAIMS CLOSED SESSION - Land Negotiations ADJOURNMENT TO ADDRESS THE BOARD: When an item you'u conceAned with appeaAz on the agenda, ptease addl'te/S.5 the Boated at that time; otheAw ins e, you may addAels,5 the Board undvL Otat Communicatiou. When recognized, ptea/se begin by ztating yowit name and adcke,6/s. Concizen"6 %z appreciated. We tequut that you comptete the �oltmz provided 6o yout name and a(4— cttez,s can be accultattety inctuded in the mintttes. Herbert A Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G Shelley,Harry A.Turner,Daniel G Wendin Meeting 81-18 q July 22, 1981 MIDPENINStJLA REGIONAL OPEN SPACE DISTRICT 375 DISTEL. CIRCLE,SUITE D-1,LOS ALTOS.CAI,:IF'-'RNIA 94022 (415) 965-4717 Regular Meeting Board of Directors M. I N U T E S July 22 , 1981 I. ROLL CALL Vice President Daniel Wendin called the meeting to order at 7 :35 P.M. Members Present: Katherine Duffy, Daniel Wendin, Barbara Green, and Nonette lfaiiko. Members Absent: Edward Shelley, Harry Turner, and Richard Bishop. Staff Present: Herbert Grench, Craig Britton, Steve Sessions, Charlotte MacDonald, Del Woods, and Joan Combs. II. APPROVAL OF MINUTES A. June 24 , 1981 D. Wendin noted a typographical error on page 7 , paragraph 3, which should read fire "lane" instead of fire "land" . Motion : N. lianko moved the adoption of the minutes of June 24 , 1981 as corrected. B. Green seconded the motion. The motion passed unanimously. B. July 8 , 1981 Motion: B. Green moved the adoption of the minutes of July 8, 1981 . K. Duffy seconded. The motion carried unanimously. III. WRITTEN COMMUNICATIONS J. Combs reported the Board had received a letter, dated July 20 , 1981, from Thomas Harrington, 105 Fremont Avenue, Los Altos, concerning the Monte Bello Open Space Preserve parking lot comparison criteria. The Board agreed to consider the letter during the discussion of item 2. H. Grench noted a set of letters had been received from Jones, Hall, Hill, and White, concerning the District tax anticipation note. Letters were also received from Santa Clara County Super- visors Zoo Lofgren and Dan McCorquodale, and Santa Clara County Associate Planner Don Weden, thanking the District for its support of the Planning Department during recent budget hearings. IV. ADOPTION OF' AGENDA D. Wendin stated the Board's consensus that the agenda was adopted as written. V. ORAL COMMUNICATIONS There were no oral communications , VI . SPECIAL ORDERS OF THE DAY C. MacDonald showed the Palo Alto League of Women Voters ' film, "Thin Edge of the Bay" . t lerbert A Grench,General Manager Board o/Vitecrors.'KaOier;ne Duffy.Batbara Green,NunettvG Han%o,Richard S Bishop, Siiel!ey,Harry A Turner,Daniel wendin Meeting 81-18 Page two VII . OLD BUSINESS WITH ACTION REQUESTED A. Follow-Up on the Monte Bello Open Space Preserve Parking Lot Approval Process S . Sessions introduced memorandum M-81-82 , dated July 16 , 1981 , noting the information contained in the memorandum was forwarded to the City of Palo Alto staff. lie said a joint meeting to dis- cuss the G, F 11 and L locations is planned to be held with the Palo Alto Plannincl Commission, respective staffs , and some Palo Alto Council members no later than the second week in August. D. Wendin noted that items D and E in the memorandum should be stated sonu7!what differently, as the basic idea of the process was that the Board would select a parking lot location in conjunction with the Planning Commission by August 26 , the potential "closed door" meeting. He noted that the meeting with the Palo Alto City Council was not a joint meeting. S. Sessions noted that item C was the presentation, D the actual selection based on the discussion. N. Hanko said the phrase "hold a joint meeting with" should be deleted from item E, and suggested changing "to approve" to 'present for approval" . D. Wendin said it should be made clear that D is a joint meeting with the Board and the Planning Commission. S. Sessions, referring to item C, noted that the Palo Alto City staff felt the first joint meeting should be held in the field. A complete packet of information, based on the criteria, would be made available, and conceptual sketches Of the three locations would be available.. D. Wendin said adequate time was needed for public input, which would mean allowing for a change of criteria at the final meeting. Ile added that at the first joint meeting in August, the criteria adopted by the Board would be reviewed, and a set of criteria tentatively adopted by the Board and Planning Commission. The second meeting in August would probably be a formal meeting in the Palo Alto City Council. Chambers, with public comment on the criteria and ratings of each site. lie added that he felt it was imperative that the Board and Planning Commission tentatively work out an agreement on criteria and filling in the blanks prior to the second joint meeting. This would be distributed to the two groups and to the public. N. Hanko said she would like the set of criteria, without the ratings or with only staff' s ratings, s-nt to the Planning commissions. H. Grench suggested, as an alternative :structure, the tentative adoption of criteria, a joint meeting %,;-Ith the Planning Commission to discuss criteria, followed the same day by a field trip to the sites , and possibly reconvening at the office for arriving at consensus . 'Meeting 81-18 Page three Motion : D. Wendin moved to direct staff to choose a date for a 6 P.M. field trip, followed by a public meeting at an appropriate place'. K. Duffy seconded. The motion passed unanimously. Motion: N. Hanko moved that a fifteenth criterion, suggested by Thomas Harrington and concerning visual impact on neighbors and local support, be added. B. Green seconded the mot-*Lon. Discussion: S. Sessions pointed out that Number 14 was intended to take neighbors ' visual impact into consideration. N. Hanko withdrew the motion with the permission of B. Green. Lewis Reed, 225 Lindenbrook Road, Woodside, representing the Mid- peninsula Trails Council, asked if provisions had been made for horse trailer parking. He stated that since Monte Bello Open Space Preserve had a number of horse trails , the existing equestrian use should be maintained. S. Sessions said the "G" location was not originally designed to accommodate horse trailers , and "L" could accommodate one or two horse trailers on a casual basis , but not on a weekend. Harry Haeussler, 1094 Highland Circle, Los Altos, asked for a definite commitment from the District to provide horse trailer parking within a reasonable length of time. D. Wendin said he did not think any of the three sites. under consideration were adequate for horse trailer parking, and there- fore, he did not want to see trailer parking stated as a criterion. He added that he felt the District had made a commitment to include horse trailer parking for the Monte Bello Open Space Preserve, but the commitment did not apply to the parking lots under consideration. Ile suggested that equestrian groups present input at the first meeting in August. N. Hanko suggested a Board consensus to endeavor to provide horse trailer parking, although not necessarily on the sites currently being considered. She added she would like to see horse trailer parking provided at another site, to be determined at a later date, and added she felt that horse trailer parking should not be part of the criteria being considered. Motion : K. Duffy moved the adoption of the criteria, re-ordering them to group visual and safety factors, and suggested that an initial paragraph be added saying that no weighting of the criteria was implied. Discussion: N. Hanko suggested that it should also be noted that the rating of the criteria was staff ' s. B. Green seconded the motion. The motion passed unanimously. The Board directed that the invitation to the joint meeting be sent to the Palo Alto Planning commission from the President or Vice President of the Board, with copies to the Palo Alto City Council. Staff' s eva'luations would be included as an informational item, noting that they have not been adopted by the Board. B. Proposed Schedule for Thornewood Lease Negotiations C. Britton reviewed memorandum M-81-84 , dated July 22, 1981 , noting Meeting 81-18 Page four t.hi--it' staff hopes L-o come to the Board with ,..Lnal documents for Con- sideration at the second meeting in August or first meeting in September. He noted that he also hoped to present the ],case agreement for the Picchetti as well as Thornewood sites at the second meeting in August. He said the exchange agreement with the Ganos could be accomplished first, and the lease agreement later. Motion:, D. Wendin moved approval of the proposed target schedule for Thornewood lease negotiations, giving the staff option to delay the lease agreement until no later than 30 days following positive action by Woodside. B. Green seconded the motion. The motion carried unanimously. VIII. 14EII BUSINESS WITH ACTION REQUESTED Use and Management Plan Status Report for Foothills Open Space Preserve S. Sessions reviewed report R-81-34 , dated July 15 , 1981 . Motion: N. Hanko moved the adoption of the use and management recommendations for Foothills Open Space Preserve. D. Wendin seconded the motion. The motion passed unanimously. IX. INFORMA!.VIONAL REPORTS H. Grench announced that S.Sessions had accepted a job offer and would be leaving the District July 24. N. Hanko said she would like to place a resolution on the next agenda supporting the attempt to preserve the Bair Island area. N. Hanko announced that the Palo Alto City Council voted to instruct their attorney to draft a dedication ordinance for 43p, acres of the Arastra property. S. Sessions noted that San Mateo County has adopted a subdivision moratorium for the Skyline corridor. S. Sessions reported that on July 16 , San Mateo County consultants presented conceptual. plans for Edgewood Park. X. CLAIMS Upon questioning from N. Hanko, S. Norton advised that it was proper for her to vote on item 2344 , since the debt was already an obligation of the District. N. Hanko stated that, were there not a need for a quorum, she would abstain from item 2344 , a chock to I .B.M. Motion : D. Wendin moved approval of the revised claims, C-81-15, dated July 22 , 1981. B. Green seconded the motion. The motion passed unanimously. XI. CLOSED SESSION The BoYiF-d- - recessed to Closed Session at 9 : 50 P.M. for the purpose of discussing land negotiations and personnel . XII . ADJOURNMENT iffi—e B­-6—ard—reconvened to adjourn at 10 :40 P.M. Joan Combs Secretary 1-15 y 22 ,1981 Meeting 81-18 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT C L A I M S # Amount Name Description 2320 $ 100. 00 Regents of University of- CEQA Seminars-D.Woods and California A. Watt or M. Gundert 2321 28. 72 Katherine Duffy Telephone Expenses-May ' 80- June ' 81 2322 8.52 B & H Equipment Co. Wedge Guard 2323 1, 100.00 Foss & Associates Personnel Services-May and June 2324 489.00 Flinn, Gray & Herterich Fidelity Bonds 2325 188. 73 Harfst Associates , Inc. Computer Services-June 2326 10.00 Stanley R. Norton June Telephone Expense 2327 34. 15 Pacific Aerial Surveys Aerial Photo 2328 550. 00 Louis Bordi & Son Discing-Las Trancos 2'"9 75. 00 John Pichetti Discing Fremont Older k,o 276. 62 CA Water Service Co. Utilities 2331 20. 50 Joan Ferguson Reimbursement-Books on First Aid and Rescue 2332 40. 00 Excel Pool & Patio , Inc. Pool Maintenance 2333 82. 91 The Hub Schneider's Ranger Uniforms 2334 1, 364. 10 Dorn' s Safety Service District Vehicle Expense 2335 450. 00 Louis Bordi & Son Discing-Monte Bello Ridge 2336 29. 90 Norney' s Office Supplies 2337 15. 76 San Jose Art Drafting Supplies 2338 90. 11 Union oil District Vehicle Expense 2339 200. 74 Xerox Installment Payment-July 2340 48. 00 Del Woods Private Vehicle Expense 2341 54. 87 ZZZ Sanitation Portable Toilets-Los Trancos 2342 1,402. 76 Signs of the Times Molding Dies-Trail Signs , Hidden Villa Signs ,Informational Signs Z,4 43 398. 02 Hawkins-Hawkins Co. ,Inc. Metal Signs 992. 05 IBM Selectric III Typewriter 2345 19. 33 Graphicstat, Inc. Enlargement Print-Soaring Area Sign 2346 28. 33 Peninsula Office Supply Legal Blue Binders C-81-15- Page2 July 22 , 1981 Revised Meeting 81-18 Amount Name Description 2347 $ 3 ,900. 00 Rogers , Vizzard & Tallett Legal Services-June S 1 , 800. 00 The CEIP Fund, Inc. Environmental InternProgram 2,,) 900. 00 Clevenger Realty Appraisal ' Appraisal Services-Guiffre' Co. Property 2350 2 ,116. 00 Gregory Archbald Professional Services-Winship _ Property 2351 7. 00 FirstAmerican Title- -Recording Deed Insurance Co. 2352 190. 00 First American Title- Preliminary Titl& Reports- Guaranty Co. 2353 48. 97 PG and E ' Utilities 2 354 27. 50 Emergehcy Vehicle. Systems Service Call-District Vehicld 2355 696. 18 Minton' s Lumber & Supply Lumber,Concrete Mix,Shop Supplies Paint and Plumbing Supplies 2356 1,242. 02 . Orchard Supply Hardware Fence Posts- and Barbless Fence Wire,Electrical Supplies ,Paint Supplies , and Field Tools' 2357 758. 91 Pacific Telephone Telephone Service for June ,and Repair and Installation Work 2358 273. 19 The Highsmith Co, Inc. Revolving Display Racks 2359 26 . 62 Environmental Volunteers Partial -Payment for Chemical Toilets-Environmental Volunteer Picnic 2360 193.17 Harbinger Communications * Computer Charges-March,April ,Ma-,- 2361 83. 20 CA Tomorrow. ' Postage-200.0 Conference *Flyers - 2362 134. 50 Petty Cash Office Supplies ,Film,Repair Part- for Hydraulic System, Sink Fixture for Administration Offici Rental of Ptoject6r,Meal Con- ference ,Drafting Supplies ,Film Processing, Book, Out-of-Town Meeting Expense and Docent Refreshments-Fremont Older Tour. 2363 1000. 00 Orrick, Herrington & Reissue of Windy Hill Notes Sutcliffe Meeting 81-21 4141 41 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 Regular Meeting Board of Directors M I N U T E S August 26, 1981 I. ROLL CALL In the absence of the President and Vice-President of the Board, Director E. Shelley called the meeting to order at 7 :40 P.M. Members Present: Katherine Duffy, Edward Shelley, Nonette Hanko, Harry Turner, and Barbara Green. Members Absent: Richard Bishop and Daniel Wendin. J. Fiddes stated D. Wendin had informed staff he would be late for the meeting. Staff Present: Herbert Grench, Craig Britton, Charlotte MacDonald, Del Woods, Mary Gundert, Stanley Norton, and Jean Fiddes. Motion': B. Green moved the Board appoint E. Shelley President Pro Tempore until Vice-President D. Wendin was present. N. Hanko seconded the motion. The motion passed unanimously. APPROVAL OF MINUTES A. July 22, 1981 Motion: N. Hanko moved postponement of the approval of the July 22, 1931 minutes to the next Regular Meeting. E. Shelley seconded the motion. The motion passed unanimously. B. July 27, 1981 Motion: B. Green moved the approval of the minutes of the July 27, 1981 Special Meeting. K. Duffy seconded the motion. The motion passed unanimously. C. August 12, 1981 N. Hanko requested paragraph five, page three, be changed by inserting the word "necessarily" between "not" and "be" to read: "N. Hanko and D. Wendin responded the District was committed to providing adequate parking space for horse- trailers in the area, but that such parking would not necessarily essarily be located in the new parking lot. " Motion: K. Duffy moved the minutes of August 12, 1981 be approved as amended. B. Green seconded the motion. The motion passed unanimously. WRITTEN COMMUNICATIONS J. Fiddes stated the Board had received a letter, dated August 17, 1981, from John F. Killian, Division Chief, Special Accounting, office of Controller, County of San Mateo, regarding the total value of the assessable property within the District for fiscal year 1981-1982. H. Grench stated no Board action was required and noted the assessed valuation was consistent with budget projections. Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green.NonetteG.Hanko,Richard S.Bishop.Edward Shelley,Harry A Turner,Daniel G Wendin Meeting 81-21 Page two IV. ADOPTION OF AGENDA K. Duffy stated that certain constituents in Los Gatos had requested that, if and when the Board considered a Resolution of Public Necessity for the Novitiate property, the meeting be held in Los Gatos, and she requested an item be placed on the agenda to discuss the request. E. Shelley stated the Board' s consensus that this request be considered an emergency item and be Placed on the agenda under New Business with Action Requested after item three on the agenda. E. Shelley stated the agenda as modified was adopted by Board consensus. V. ORAL COMMUNICATIONS Larry Faber, representing the Midpeninsula Trails Council, requested that equestrians be allowed to park horsetrailers in the proposed Monte Bello Open Space Preserve parking lot until a designated area for horsetrailer parking was available on the McNiel property. E. Shelley noted item three on the agenda was on the Monte Bello Parking lot and suggested Mr. Faber discuss the Council ' s request at that time. Robert Mark, 725 Cowper Street, Palo Alto, expressed his compliments to the Board on the excellent job of trail signing at the Los Trancos Open Space Preserve, noting he hoped such signing would occur on other District preserves. VI. SPECIAL ORDERS OF THE DAY A. Landscaping with California Oaks D. Woods introduced Nancy Hardesty of Toyon Landscape Architecture of Palo Alto and with whom the District had contracted for designing the Monte Bello parking lot. Ms. Hardesty made an informational slide presentation on landscaping with California oaks, noting sne had planned to landscape areas around the parking lot with California oaks. D. Wendin arrived at 8 :15 P.M. , and E. Shelley turned over the chairing of the meeting to Vice-President Wendin. VIZ. OLD BUSINESS WITH ACTION REQUESTED A. Proposed Addition to Monte Bello Open Space Preserve (McNiel Property) C- Britton reviewed report R-81-36, dated August 21, 1981, regarding the proposed acquisition of the McNiel property as an addition to the Monte Bello Open Space Preserve. He noted a voluntary settlement had been reached to allow the District to purchase the property for $600, 000, with escrow closing on October 31, 1981 unless extended by either party. He said that in the event the District, due to the application for a federal Land and Water Conservation Fund grant, needed to delay the close of escrow until as late as March 1, 1982, the District could rent the property beyond October 31, 1981 on a monthly basis at a rate of $4 , 500. He reviewed the use and manage- ment recommendations for the property, noting that staff would investigate the three new use and management recommendations and return to the Board with their findings or the status prior to the District taking actual Possession of the property and opening it to the public. Harry Haeussler, 1094 Highland Circle, Los Altos, stated his dis- satisfaction that the public had not been invited to discuss the proposed use and management of the property and that the public was not taken into consideration when the District purchased land. Meeting 81-21 Page three D. Wendin asked what the procedure would be between this meeting and October to get public input on the use of the property and the proposed use and management recommendations. D. Woods noted that normally, when a change of use for a property was being considered, staff would invite people who had an interest in the property into the office to discuss possible uses. He noted that in cases where a great deal of interest had been expressed, a public meeting would be held on the matter, as in the case of Windy Hill. N. Hanko noted she intended to discuss public notification for the land use and planning process later in the meeting. Larry Faber, 3127 David Avenue, Palo Alto, askeC whether staff would actively solicit input from the public an(, organized groups. Tom Harrington and Robert McKim, neighbors of the NcNiel property, requested they be invited to the office when the use and manage- ment recommendations were considered. Lewis Reed stated the Mid- peninsula Trails Council. should be involved in the process. H. Grench explained the difference between interim and regular use and management plans, noting the recommendations before the Board were interim recommendations and that the entire Monte Bello Open Space Preserve would be reviewed in 1982. Tom Kavanaugh, 1726 Spring Street, Mountain View, asked why the District would consider renting the property. C. Britton explained the aspects of the grant, noting that if escrow closed in October and the grant were awarded in February, the District would not be allowed retroactive costs. K. Duffy asked when the use and management plan would be returned to the Board, and D. Woods responded it was his understanding that staff would return to the Board in October with input on some of the more specific recommendations because it would be inappropriate to wait until May to address them. D. Wendin asked what questions regarding equestrian use staff would be considering before reporting to the Board in October. D. Woods responded staff would investigate the questions of whether there should be equestrian parking on the McNiel property, where horse- trails would be, and what the impact would be on the rest of the preserve if immediate action was taken. He noted that, depending on the degree of the various impacts, staff might recommend that no action be taken until May when the entire site was reviewed and total impacts could be considered. Motion: D. Wendin moved the Board adopt Resolution 81-41, a Resolu- tion of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Acceptance of Agreement to Purchase Real Property, Authorizing Officer to Execute Certi- ficate of Acceptance of Grant to District, and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to Closing of the Transaction (Monte Bello Open Space Preserve - McNiel Property) . Meeting 81-21 Page four N. Hanko seconded the motion. The motion passed unanimously. Motion: D. Wendin moved that the Board adopt the additional use and management recommendations and dedicate the property as public open space land, with the understanding that each of the three new recommendations will be the subject of staff planning which will be returned to the Board before actual taking of possess- ion. N. Hanko seconded the motion. Discussion: Wally Kauffmann, one of the heirs to the property, stated he was being displaced from his land. C. Britton re- viewed the history of the acquistion procedure for the Board. Motion to Amend: N. Hanko moved to amend the motion by adding a fourth use and management recommendation that states : "4) Staff to ir- vestigate a proposed trail or site focusing on the Stevens Creek Watershed for the purpose of commemorating Frances Brenner. " D. Wendin seconded the motion. Discussion: H. Grench noted the District had received dona- tions in the amount of $2850 for the Brenner memorial Fund. The motion passed unanimously. The motion, as amended, passed unanimously. C. Britton stated the District had been requested by the McNiel ' s family attorney to allow a 30 day grace : period beyond the close of escrow or District rental of the property for the residents to move off the property, as well as to allow Mr. Dan Kauffmann and his family to remdin on the property in order to allow him to be an informal caretaker of the property while the District rented the property. D. Wendin stated the Board' s concurrence that staff should use its discretion in handling this matter. B. Monte Bello Open Space Preserve Parking Lot Plan H. Grench reviewed memorandum M-81-91, dated August 20, 1981, and stated staff was anticipating that, at the end of the discussion, the Board would be able to approve a plan for the Monte Bello parking lot that could be submitted to the City of Palo Alto for approval. Nancy Hardesty of Toyon Associates reviewed the parking lot plan she had prepared for the F2 location, as well as two alternate plans for the same location, both of which had different configurations for the landscape reserve areas. After various recommendations were made on refining the first alternate plan, which included a parking reserve in the southwest corner of the parking area, D. Wendin noted there appeared to be Board consensus on the general aspects of the first alternate plan discussed. Motion: D. Wendin moved that the Board direct staff to proceed with Exhibit Overlay #1, be authorized to appoint a sub-committee of the Board to review the final parking lot plan in behalf of the Board, and that the committee schedule a meeting at an appropriate time, as meets their schedule, for final review. H. Turner seconded the motion. Discussion: D. Wendin stated the Committee meeting should be publicly noticed so that any Board member could attend. The motion passed unanimously. Meeting 81-21 Page five D. Wendin appointed himself, H. Turner, and N. Hanko to serve on the Committee and stated the meeting would be held on Wednesday, Septem- ber 2, 1981, at noon at the District office. He noted that no additional ' approval from the Board would be requested if the Committee had no objections to the final plan. VIII. NEW BUSINESS WITH ACTION REQUESTED A. Summary Status Report on Use and Management of Planning Area IV Rancho San Antonio Open Space Preserve D. Wendin stated the Board should next consider this agenda item since there were members of the public in the audience who had anticipated it would be discussed at 8 :55 P.M. He noted the added agenda item on scheduling a meeting in Los Gatos would be considered after the summary status report. There were no objections. The Board recessed for a break at 9:50 P.M. and reconvened for the meeting at 10: 04 P.M. N. Hanko noted the Board had voted in adopting the agenda to consider the Novitiate item before the item on Planning Area IV, and noted she felt it inappropriate to change the order of the agenda at this time. Motion: D. Wendin moved that the Board consider item four on the agenda at this time. E. Shelley seconded the motion. The motion passed on the following vote: AYES: K. Duffy, B. Green, E. Shelley, D. Wendin, and H. Turner NOES: N. Hanko D. Woods highlighted the summary status report on the use and manage- ment of Planning Area VI - Rancho San Antonio Open Space Preserve (report R-81-35 of August 19, 1981) . D. Wendin questioned the status of the suggestions of placing direc- tional signs on Foothill Boulevard at St. Joseph' s Avenue and Cristo Rey Drive in order to direct preserve users to the parking facilities at Rancho San Antonio County Park. D. Woods responded he did not know the status, and D. Wendin requested staff follow-up with City of Los Altos staff and report back to the Board. N. Hanko asked if any public input had been solicited in formulating the summary report. D. Woods responded he had reviewed the recommen- dations with two representatives of the Midpeninsula Trails Council and that some neighbors on Mora Drive had been contacted regarding the gate installation at the Mora Drive entrance to the preserve. N. Hanko asked if public meetings would be held to gather input for the next review of Planning Area IV. D. Woods responded that if staff felt changes in existing uses were to be recommended, public meetings would be held; if uses were to remain status quo, then there would probably not be any public meeting. D. Wendin requested the record indicate that he expected public re- views for Rancho San Antonio use and management plans. Carolyn Lekberg, representing the midpeninsula Trails Council, complimented the District on the Rancho San Antonio Open Space Pre- serve, said the Council would be active in the detailed review of the Preserve next year, and noted the Council would be working with Santa Clara County to install a horse trail from Mora Drive to the County' s horse trailer parking lot and would be watching the type of fencing installed around Deer Hollow Farm. Meeting 81-21 Page six Harry Haeussler felt an equestrian stile should be installed on Mora Drive, noted the Mora Drive entrance was restrictive to people who did not live in the immediate area since there was no place to park, and recommended that a parking area be constructed inside the preserve boundaries to accommodate users. Motion: D. Wendin moved the Board tentatively adopt the use and manage- ment recommendations, moving final adoption to the Board' s next Regular Meeting. K. Duffy seconded the motion. The motion passed unanimously. H. Haeussler stated he felt members of the public should be able to provide input on use and management recommendations before the staff presented their recommendations to the Board. B. Scheduling of a 6pecial Meeting in Los Gatos K. Duffy stated she had received a telephone call from a former mayor of the Los Gatos City Council who had formally requested that the Board consider holding any meeting concerning a Resolution of Public Necessity for the Novitiate property in Los Gatos. Discussion centered on holding a meeting in Los Gatos to gather public input on the acquisition of the Novitiate property. E. Shelley stated the Board has in the past traditionally taken any final Board action at the District office when the general public would be more likely to attend. D. Wendin questioned staff as to whether there was any prob- lem in delaying consideration of the acquisition of the Novitiate property for two weeks. C. Britton responded that time was of the essence, but consideration could be scheduled at the Board' s pleasure. Motion: D. Wendin moved the Board hold its next Regular Meeting in Los Gatos at a place to be arranged by staff and that a Special Meeting be held on Wednesday, September 16, 1981 which would have as agenda items those items which would normally have been considered at the first Regular Meeting. B. Green seconded the motion. Discussion: H. Grench noted the Board considered meetings held at locations other than the District office to be Special Meetings and noted staff had recommended the cancellation of the September 9 Regular Meeting because it was the Admissions Day holiday and the Board' s Rules of Procedures disallowed meetings on holidays. Amended Motion: D. Wendin moved to amend his motion to state that the Board (1) cancel its Wednesday, September 9 Regular Meeting, (2) hold a Special Meeting on Thursday, September 10 in Los Gatos for the purpose of having an informational meeting on the proposed acquisition of the Novitiate property, and (3) hold a Special Meeting on September 16, 1981 that would have regular agenda items from the 9th. B. Green concurred. The amended motion passed unanimously. D. Wendin directed S. Norton to be prepared at the meeting in Los Gatos to tell the Board how to hear the public comment in order to protect the interests of both parties involved. Meeting 81-21 Page seven C. Public Notification Procedures N. Hanko summarized the public notification procedures proposed by the Public Notification Committee in memorandum M-81-87, dated July 22, 1981. She noted the proposed procedures related to public notification for land acquisitions, condemnations, grant applications for land acquisi- tions and amendments covering additions to applications, and land use planning. B. Green noted there should only be one asterisk after notification to the Clerk of a city, or county if no city, in the case of land acquisi- tion. K. Duffy requested that notification in cases of condemnation be aster- isked differently to note that eight days notice, rather than five, would be given. Motion: N. Hanko moved that the Committee recommendations be adopted by the Board. D. Wendin seconded the motion. Motion to Amend: N. Hanko moved to amend the motion to add an Item "f" to Land Acquisition stating: "Notification of owners of contiguous property" . The motion was not seconded. Discussion: N. Hanko noted this item had been a minority committee viewpoint and said she felt there was a value to the District in notifying people who live on adjacent property to property being considered for acquisition or at least noti- fying the legal property owner. Beez Jones, 16891 Stevens Canyon Road, Cupertino, and Tom Kavanaugh expressed their support for N. Hanko' s motion, noting the District, as a public agency should notify contiguous landowners. Lewis Reed suggested the District publish its agenda in local news- papers in order to notify the public of actions being considered by the Board. Following the discussion, the motion to amend died for lack of a second. Sam Jones, 16891 Stevens Canyon Road, Cupertino, noted the proposed policies should be clarified to state the agenda notice would be mailed to the press free of charge and to persons and organizations that sub- scribed to the agendas. Motion to Amend: D. Wendin moved to amend the motion by changing the note on the bottom of Page Seven to read: "All Use and Manage- ment plans included in an acquisition report and any other land use actions or reviews (except for hazards or other emergencies) shall be placed on the next regular agenda for final approval, but staff may request a delay at the time the action is first heard" . N. Hanko seconded the motion. The motion passed unanimously. H. Turner stated he felt the District as a Public agency had to make itself fully accountable for actions relating to condemnation and stated he would be making three motions to amend the proposed policies on condemnation. Meeting 81-21 Page eight Motion to Amend: H. Turner moved to amend item C to read as follows : "In all cases, press releases are also sent in advance of meeting. " N. Hanko seconded the motion. Discussion: E. Shelley asked S. Norton if such a statement would have any legal implications . S. Norton suggested the motion be amended to include a statement to the effect that the failure to give such notice in any particular instance would not affect the validity of the action taken. D. Wendin and K. Duffy stated they opposed the motion because of its redundancy and was not required in all cases since it was sometimes a procedural item, as in the McNiel case. L. Reed noted that such releases were not necessary if the agenda was printed in local papers. N. Hanko said the release would inform the public of an extraordinary Board action, and was not redundant. The motion failed to pass on the following vote: AYES: B. Green, H. Turner, and N. Hanko NOES: D. Wendin, K. Duffy, and E. Shelley Motion to Amend: H. Turner moved to add an Item H that reads: "In some cases, notification by panel advertising be published in the newspapers in advance of the meeting as deemed appropriate by the Board. " N. Hanko seconded the motion. Discussion: H. Grench stated he did not feel published agendas and panel advertising were an efficient expenditure of funds. H. Turner said the District should make a strenuous effort to hold ourselves responsible for the action taken. H. Turner said he felt such ads could be run in the Peninsula Times Tribune and the San Jose Mercury. E. Shelley questioned the mechanics of the motion, noting the Board would have to con- sider a condemnation action, prior to it appearing as an agenda item. H. Turner withdrew his motion for rephrasing, and N. Hanko agreed to the withdrawal. Motion to Amend: H. Turner moved to add an Item H that reads: "In every case, notification by panel advertising be published in advance of the meeting. " N. Hanko seconded the motion. Discussion: E. Shelley questioned the expense of such adver- tising and whether it was sufficient to place such notification in only the Peninsula Times Tribune and the San Jose Mercury. H. Turner withdrew his motion and N. Hanko agreed. Motion: H. Turner moved that staff be directed to return to the Board with a list of newspapers in which such ads should be published, the typical size of a panel ad, and estimated costs of such panel advertising. N. Hanko seconded the motion. Discussion: D. Wendin noted it would be appropriate to table this motion until the Board voted on the motion presently being considered. H. Turner, with N. Flanko' s agreement, withdrew the motion. Meeting 81-21 Page nine Motion to- Amend: H. Turner moved the double asterisked footnote in- clude the phrase: "This is one of the major means of receiving notice of condemnation actions by the District" . The motion was not seconded. D. Wendin directed staff to present the draft form letter proposed to be sent to organizations as an informational item for the Board for comment. C. Britton requested the Board consider a change in Item 3a of Grant Applications for Land Acquisitions and Amendments Covering Additions to Applications. Motion to Amend: H. Turner moved the Board amend Item 3a under Grant Applications to include the following statement after the word "report" : " (except those situations where .the specific property has previously come co Board attention in public session and; 1) a resolution for a grant application was adopted and there was no owner objection, or 2) a resolution for a grant application was adopted and as a result, the District received the requested grant, or 3) a resolution of public necessity has been adopted) . " E. Shelley seconded the motion. Discussion: C. Britton explained that in the three cases covered in the amendment, a property owner has already been notified of the District' s intention to acquire the property involved and such interest was already part of the public record. H. Grench suggested the amended wording be placed as a footnote in the section, and the Board concurred with the suggested placement. The motion passed unanimously. S. Norton requested the motion be amended to include a state- ment that these provisions were directory, and the failure to give such notice would not affect the validity of action taken. Motion to Amend: N. Hanko moved the motion be amended to include the statement, "The provision for the giving of notice under these procedures shall be directory only, and the failure to give such notice in any particular instance shall not affect the validity of action taken. " D. Wendin seconded the motion. Discussion: The Board concurred that the statement should be placed at the bottom of each of the major sections included in the public notification procedures. The motion passed unanimously. The main motion, as amended, passed unanimously. Motion: H. Turner moved that staff be directed to return to the Board with a list of newspapers in which ads concerning condemnation actions should be published, the typical size of a panel ad, and the estimated costs of such panel advertising. N. Hanko seconded the motion. Motion to Amend: N. Hanko moved to amend the motion to include staff researching the costs for publishing the Board' s agendas in newspapers. The motion to amend died for lack of a second. The motion by H. Turner passed on the following vote : Meeting 81-21 Page ten AYES: B. Green, K. Duffy, N. Hanko, and H. Turner NOES: D. Wendin and E. Shelley. Motion: N. Hanko moved to direct staff to return with a long-range acquisition and site use planning of the entire District planning area procedure for Board consideration. D. Wendin requested N. Hanko withdraw the motion and bring it up under the Open Space Management Work Priorities since staff had already been directed to do this. N. Hanko felt staff had not specifically been directed to come back to the Board with a procedure for public hearings for long-range planning and acquisition. The motion was not seconded. Motion: N. Hanko moved that the remainder of the report on Page Two be continued to the meeting of September 23 and be addressed at an earlier part of the meeting. D. Wendin seconded the motion. Discussion: D. Wendin clarified the Board had yet to discuss the last three paragraphs on Page Two of the Committee ' s report. The motion passed unanimously. D. Open Space Management Work Priorities H. Grench, re erring to memorandum M-81-90, dated August 20, 1981, stated he had been considering open space management work priorities for the coming months in light of the absence of a Land Manager. He said he planned to fill the Land Manager' s position as currently de- fined unless there were objections from the Board. No objections were stated. Noting D. Woods would be on a leave of absence from mid-September to November, he stated he planned, unless there were objections from the Board, to place work priorities in the section on special projects, including Edgewood, Hassler, Seven Springs Ranch EIR, the Bayfront Trail, and the Monte Bello development project, while focusing on the resolution of the site emphasis policy questions and the plan for empha- sized sites. He said he would like to deemphasize the formal review of use and management plans for the remainder of the year. B. Green suggested outside help be hired to work on some of the land management projects. N. Hanko suggested 11. Grench prepare for Board consideration a list of the projects he felt would be delayed so that the Board could assist him in setting work priorities. D. Wendin requested, due to the lateness of the hour, that H. Grench place this item on a future agenda for consideration and prepare a written list of open space management work priorities for Board to review. H. Grench stated the item would be placed on the September 16 agenda. 11. Haeussler asked if the public would be involved in the meetings H. Grench and D. Woods would be having on the site emphasis policy questions, noting he felt the public should be involved' at the initial discussion stage. Meeting 81-21 Page eleven D. Wendin responded that members of the public would not be involved in the staff meetings, but would have the opportunity to be involved when the staff presented the material for Board consideration. E. Shelley and H. Turner noted they might not be in attendance at the meeting of September 16. S. Norton stated five votes were required for the adoption of a Resolution of Public Necessity. E. Scheduling of First Meeting in September J. Fiddes stated the Board had acted on this agenda item earlier in the meeting. Ix. INFORMATIONAL REPORTS H. Grench stated the Historic Grant Program would not be funded by the Administration and Congress, noting the Picchetti Ranch restoration grant would not receive funding. He reported AB 597 had been passed by two more Senate Committees and would be going to the Senate floor. S. Nor-ton reported the Schneider vs. the District Superior Court de- cision had been affirmed in favor of the District by the District Court of Appeals and a petition for rehearing had also been denied. C. Britton stated the Finance Committee of the San Francisco Board of Supervisors would be considering the Hassler sale on September 2. N. Hanko noted the Palo Alto City Council had taken action to dedi- cate the south portion of the Arastra property and some other foothill properties as open space. The Board directed her to prepare a letter to the Council in support of this open space dedication. X. CLAIMS Motion: D. Wendin moved for the approval of the revised claims 81-17. E. Shelley seconded the motion. The motion passed unanimously with N. Hanko abstaining from Claim 2420 to I. B.M. Xi. CLOSED SESSION The Board recessed to Closed Session at 12 : 28 A.M. , Thursday, August 27 , 1981. D. Wendin requested the members of the Board consider possible creative ways to shorten the length of Board meetings. XII. ADJOURNMENT The Board reconvened to public session at 1 : 25 A.M. Following a brief discussion, the Board concurred to reschedule the agenda item relating to the proposed acquisition of the Novitiate property from September 16 to September 23. The meeting was adjourned at 1 : 28 A.M. Jean H. Fiddes District Clerk Claims 81-17 August 26, 1981 Meeting 81-21 REVISED MIDPENINSULA REGIONAL OPEN SPACE DISTRICT C L A I M S D Amount Name escription 2412 $ 50. 00 Assoc. of Bay Area Govts. Census Data Bulletins 2413 2,500. 00 Deloitte Haskins & Sells Annual Audit 2414 2, 387. 60 Frahm, Edler & Cannis Architectural/Engineering Services 2415 2, 046. 15 First Amer. Title Insurance Title Ins. & Escrow Fees Leslie Salt - Cooley Landing 2416 350. 00 First Amer. Title Guarantee Co. Preliminary Title Reports Leslie Salt 2417 550. 00 Foss & Associates Personnel Services - July 2418 65. 33 Herbert Grench Out-of-Town Hearing Expense 2419 382. 04 Harfst Associates Computer Services 2420 64. 43 I.B.M. Typewriter Supplies 2421 31. 10 Image Technology Line Art - Map Baylands 2422 28. 60 Los Altos Stationers Office Supplies 2423 21. 28 Norney' s . Office Supplies 2424 84. 00 Peninsula Times Tribune Subscription - one year 2425 1, 575. 00 Rogers, Vizzard & Tallett Legal Services - July 2426 65. 75 San Jose Art Drafting Supplies 2427 1,100. 00 Sentient Systems, Inc. Compensation Study - Gen. Mar 2428 1 .,L,135. 60 Toyon Parking lot design & grading plans - Mnntp Bello 2429 110. 00 Univ. of California Extension Seminar - C. MacDonald 2430 20. 00 Park Practice-NRPA Design, Trends Program 2431 8. 15 Uno Graphics Paper 2432 458. 80 Xerox Monthly Payment + Maintenance 2433 426. 00 Poster Brothers Master Locks 2434 2, 324. 84 Dorns Safety Service District vehicle Maintenance/ Repair 2435 300. 00 Susan Cretekos Patrol Windmill Pasture - Aug 2436 150. 67 Pete Ellis Dodge District Vehicle Repair 2437 350. 75 California Water Service July Service 2438 40. 96 AMC/Jeep-True American District Vehicle Repair/Maint 2439 31. 95 Triple "A" Sewer Service -Clear Septic Line Rancho S.A-n- 2440 10. 64 victor of California Acetylene & Oxygen 2441 303. 59 Ace Fire Equip. & Service Co. Fire Extinguishers & Repair 2442 40. 00 Excel Pool & Patio Pool Maintenance 2443 630. 00 Louis Bordi Grading 2444 178. 19 Minton' s Lumber & Supply Paint/Hardware/Lumber 2445 138. 47 Orchard Supply Hardware Tools 2446 13. 79 B & If Equipment Maintenance Equipment 2447 53. 76 Rancho Hardware Fencing Materials 2448 7. 67 S & W Equipment Replacement Parts - Tools 2449 11200. 00 Jeffries Banknote Co. Book Form Coupon Notes- Windy Hill 2450 33*. 62 Craig Britton Out of Town Meeting 2451 171.90 Petty Cash Office Supplies , Maps , Out of Town Meeting Expenses , Privat( Vehicle Expenses , Postage ,Fie' Su lies Local Meal Conferee( -All 41 6W,1 000 r"C MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 NOTICE There will be a Special Meeting of the Board of Directors of the Midpeninsula Regional Open Space District on Monday, September 28, 1481, beginning at 7 :30 P.M. at the District office, 375 Distel Circle, Suite D-1, Los Altos, California. Among other agenda items , the Board will be considering the adoption of a Resolution Finding and Determining that the Public Interest and Necessity Require the Acquisition of Certain Properties for Public Use, to Wit: for Public Park, Recreation and Open Space Purposes , Describing the Properties Necessary Therefore and Authorizing and Directing its Retained Legal Counsel to Do Everything Necessary to Acquire All Interests Therein (Lands of the California Province of the Society Of Jesus) . This resolution refers to a portion of the Novitiate property. A map showing the location of the District office appears on the back of the notice. Herbert A Grench General tda,7ager 9/18/81 Board of Directors:Katherine Duffy,Barbara Green,NonetteG Hanko.Richard Bishop.Edwarc!G Shelley,Harry Turner,Daniel G Wendirl aoi 1 Aayshorc Froeway oi T � N N N x 85` W a� ` Ccntra Tx Ex resswa c� �tc1 > 0 u-, 41 Sa F,1 Cam.' o bD O � E1 Cami_no Real a — m � Carl Jr's.—- - -•G =' '---Grand China Restaurant 0 C4.� A o Walther's�" �� b Midpeninsula Regional Open Space District En 375 Distel Circle, Suite D-1 0 GN Los Altos r (Suite D-1 located in the single-story, m brown shingle office building) ro W Foo�h� (a i � - %% �80 J� 280 �1 Junipero Serra Freeway ORAL COMMUNICATION Meeting 81-23 (Sept. 1981 r A nTT vu E of WOMEN LOS ALTOS - MOUNTAIN VIEW AREA NiJJview Community Center 97 Hillview Avenue Las Altos,Ca 94022 (415)941-4846 VOTERS September 23, 1981 -3oard of Directors Midpeninsula Open Space District 749 Distel Circle Los Altos, CA 94022 Dear Doard Members Making sure that you have enough early public imput and awareness on a land use plan inq' issue to forestall later difficulties may require greater effort on some issues than on others. Your proposals for public notification and greater emphasis on action plans and public presenta- tions are a good basis for interacting with the people you serve. Working with local interest groups and neigh- borhood organiz1tions is also an important aspect of this process , as are good working relationships with the local newspapers and broadcast media. Scheduled periodic review of plans and having each use and management issue appear on at least two agendas before action is taken are important policies too. Good publicity on the availability of agendas will be important to the process you are establishing. We have watched the present board develop a high aware- ness of the need to involve the community in the decision process and appreciate the efforts you have made so far. We hope that the policies you establish will cause future boards to retain that same high degree of awareness. In addition, we hope the policies you establish will be ones which maintain high interest in our community about how the open space tax dollars are used. you are creating a public asset which the community should treasure as a precious possession. Community participation will help to ensure this. Sincerely, League of Women Voters of the Los Altos-MountainView ­_.-ea Janie Killermann, President WRITTEN COMMUNICATION Meeting 81-23 9/23/81 SEP 71981 PARKS PROTECTION LEAGUE 145 College Avenue Los Gatos , California 95030 September 16, 1981 Board of Directors Midpeninsula Regional Open Space District 375 Distel Circle, Suite D-1 Los Altos , CA 94022 Dear Directors: We wish to again thank you for holding the public hearing re- garding the proposed acquisition of the Novitiate property in the Town of Los Gatos thereby enabling local residents to par- ticipate in the hearing. We would like to advise you that we will be attending the Monday, September 28, meeting and do plan to present addi- tional input to you at that public hearing. Very tr y yours , tr Jack Panigh;ti Chairman WRITTEN COMMUNICATION Meeting 81-23 S E P 3 1981 9/23/81 THOMAS E. HARRINGTON September 2 , i951 Board of Directors Midpeninsula Regional Open Space District 375 Distel. Circle , D-1 Los Ai-tos , Ca . 94022 Gentlemen (and Ladies ) : I wish tc express my appreciation to you for the cooperation and responsiveness you have shown regarding the Montebello Parking Lot location . I sincereiy believe that your sensitivity on this issue , and lately that of Herb and the staff , tuiii result in a better planned parking lot and preserve . Thank you again for your consideration . Very t.�"ly your Thomas Ep"/a�'/r 1 j. t- n X r e� 105 Fremont Avenue Los Altos, California 94022 (415) 941-6900 nnITITIN k_UftUIIU"Ik_tkIIUI14 Meeting 31-23 9/23/81 Harry H. Haeussler, Jr. " 1094 Highland Circle Los Altos , Calif. 94022 September 8, 1981 Board of Directors midpeninsula Regional Open Space District 375 Distel Drive, Suite D-1 Los Altos, CA 94022 Rea Rancho San Antonio Open Space Summary Status Report, R-81-35 Meeting 81-21, 8/19/81 Paragraph A.2.d) (page three) of subject report recommends a key locked gate, rather than equestrian stile for Mora Drive entrance. Currently, the are "No Parking" signs on both sides of Mora Drive near the Open Space Preserve . This , plus the use of a key locked gate at Mora Drive will effectively make this portion of the open space preserve a more or less private access and area for the nearby residents . Patently, this is unfair to the rest of the multitude of taxpayers buying and supporting the open space preserves . To avoid troubles of parking on Mora Drive similiar to the problems of St. Joseph Ave . , it is your obligation as good neighbors and as provider of open space recreation areas , to provide parking facilities for the public . To give equal opportunity to all to use the Mora Drive en- trance, I propose you install a parking lot on the open space preserve . This lot could be just inside the present gate and 90 degree parking on each side of the present road leading to the water tank. Only a small amount of grading will be re- quired from the north (uphill) side and deposit this on the south (downhill) side. A typical parking lot post and rail fence would suffice to contain vehiclest and the end away from Mora Drive could have a sinple chain to allow access to the water tank. Also, an equestrian stile, not a locked gate, so that entrance to and from the open space would not be prohibited to the public . The use of a keyed gate for entrance is appalling. I quote from MROSD Basic Policy, adopted March 27, 1974, Revised May 1, 1980, Section 3, paragraph c, last sentence, "Use will be open the everyone regardless of place of residence . " Very truly yours , Harr H. Haeussler, J Copy to: Trails Council WRITTEN COMPIUNICATION Meeting 81-23 9/23/81 Harry H. Haeussler, Jr. 1094 Highland Circle Los Altos , Calif. 94022 August 26, 1981 Board of Directors Midpenninsula Regional Open Space District 375 Distel Circle Los Altos, CA 94022 Re: Monte Bello Open Space Additional Trail request Gentlemen: As most of you are aware, no hiker or horseman likes to ride the same trails all the time. When they go out in the open spaces they like to take routes that will not repeat themselves to get back to the starting point. When riding or hiking from the future parking lot on Montelello at page Mill Road, there is no "loop" trail from the parking lot for horsemen. One is proposed for hikers on the Stevens Creek Nature Trail. A loop could be provided for both horsemen and hikers by adding a trail indicated on the enclosed map in red as either number 1 or munber 2. I realize there is a locked gate on Monte Bello Road just beyond the Palo Alto Water Tank, and this could be moved down to the open space border, or a hiking and horse gate with motorcycle barricade provided around the locked gate were suggested route number 2 X� used. In any event, either suggested route #1 or #2 provided, it would be an additional trail that would be greatly appreciated nad enjoyed by all. A kike down the Canyon Fire Uail, up Indian Creek Fire Trail, across Monte Bello Road and down the new trail, or reverse, could be a nice pleasant morning or afternoon trit for either hiker or horseman. I urge you to give this your earliest attention and action. Very truly yours , Harry .iHVakasslert Jr Copy to: Trails Council � \,� `� ...` •.�.:' �' /`' %`� i ti ,t^,� ....7., '�, r' � �♦ •fir vil rH -\ � �.�\•.�+ /•� -v J � \ rr�'C �2 •.• /,.:jN•,.. '`jr �.I'!'t. i'1 � ; i ' " ,r�. ,•t ' ,\�[/i � f 00, -\ '.✓ \ .ram �-•:'•'...i'.�-•" '.`" ""i"'..w.� �'wr �!^ rt•. ti••"r:-^'w A. :M �`-1-..r•.... y. Iv O ..... EEC . ;\` 0' AWA ����.� /`/'' ••.�✓, � �...�'�,%se lop,1 RN C. ��'Nc ,•} ,�: � d � :t .,;• •;,•. •�;. .. � �\ ••` '.'L: J 'r 1` _ t�i: --- --.�..../"'.! t i i • mil t' ..... .SACINI ,y< ?1►� i CRO'l-Ocay Air Rrantrt RZS1DfJ�lCE � "",f ���•�, �' �!•?� , �lam, ` /� ��d �� � �� c�'` ' • � , . . 4 ' � :•� ,";•..., ;r ; i WRITTEN COMMUNICATION Meeting 81-23 9/23/81 ,: ( Harry H. Haeussler, Jr. 1094 Higjland Circle Los Altos, Calif, 94022 Board of Directors Midpeninsula Regional Open Space District 375 Distel Circle, Suite D-1 Los Altos, CA 94022 Re: Public Notification Proceedures There is a lack of information to the public about what is going on, what is under consideration and what staff is planning within the MROSD. As a means of alerting the public to what, where, when and why, I suggest that,.you place on the back of each Board of Directors meeting agenda, or on an attachment thereto, the the items the staff is planning, working on, considering for the future, all that pertains to the use of the public lands under your jurisdiction. Also, what purchases , in- cluding condemnation, are under consideration. This, like an:.agenda, would alert the public of what the staff has "in the mill", and should be covering a four of five week period (two future Board of Director meetings ) . I As taxpayers , we in the public have a right to know what is going on, a right to be in on the planning stages . Yes , pressure groups might "corrupt" the staff into their thinking, but the Board of Directors assumedly has the public as a whole in mind and can weed out "corrupted" plans, if the plans get to this point. Ver truly yours , Harry/H. Haeussler, Jr. copy to: Trails Council League of Women Voters vv _L El 114 1 _L%_Z1%.L Meeting 81-23 9/23/81 Harry H. Haeusslert Jr. 1094 Highland Circle Los Altos , Calif. 94022 September 8, 1981 Board of Directors Midpeninsula Regional Open Space District 375 Distel Dr, Suite D-1 Los Altos, CA 94022 Re: McNiel Property Use and Management R-81-36 (Meeting 81-21, 8/26/81) Under Use and Management of subject property, origional recommendations (1) , in summary, keep the site closed for one season to allow grass to reestablish, and, last sentence "A trail corrider will be established to allow access for hiking. " 1. Is this corridor to be established and used while the property is closed for regrowing the grass? 2. Please consider an immediate horse trailer parking area for at least four (4) trailers , and open the trail corridor to equestrians as well as hikers . Also, origional recommendations (2) suggest possibly re- locating the pole barn for a truck port. 1. A pole barn us not a proper truck port, and in the ranger yard would be unsightly due to its size com- pared to a proper truck garage. 2. Consider: a. Leave the pole barn as a meeting place for group use as a study center, meeting place, etc . , for year round use. b. Sell the pole barn for relocation, or salvage, C> and use the proceeds to build a proper truck gar- age at the ranger yard. Very truly yours , Harry Haeussler, Jr.Q - copy to: Trails Council WRITTEN COMMUNICATION Meeting 81-23 9/23/81 Harry H. Haeusslert Jr. 1094 Highland Circle Los Altos, Calif. 94022 September 8, 1981 Board of Directors Midpeninsula Regional Open Space District 375 Distel Dr. Suite D-1 Los Altos, CA 94022 Re: Rancho San Antonio Open Space Summary Status Report R-81-35 Meeting 81-21, 8/19/81 The trail from Mora Drive proceeding somewhat south- eaterly to near the Ranger Office is noted as "Hiking Trail Only." T recognize the desire to keep equestrians off the trail from the entrance past the gate west of Deer Hollow Farm. However, a new trail connecting the Rouge Valley Trail and the Mora Drive/Ranger office trail, about two-thirds the way from Mora Drive, and making this and the two-thirds Mora Drive/Ranger Office trailopen to equestrians would give equestrians an excellant loop or series of loops with- out repeating much trail. See enclosed map, with the pro- posed trail marked in red. I would like to see this included in the A.30 New Recomen- dations of subject report. Very truly yours, Harry . Haeussler, Jr. copy to: Trails Council .,�,.... �,.,.,; ,_,.:. ., ...;....� .. . n_ _ ,.,c ,. - ----•. .....,. ate.,, ,. - - - . SL Joseph's. \ f � Irae-s;ate 280 Ave.. -.Rogue Valley.^. �.� Preserve Entrance (No vehicles) Los Altos nary , ry - •— "f. Wildcat Gate^' � Park 1 Loop Trail —. , .i �•� Gate �� Entrance Wildc .` ` '-� Rancho"--- at Cristo Rey Deer Hollow -`�..�y Canyon Fur • Sar A.ntonit Ranger. 1 `•— (Hiking only; Office : f F Foothill 6wd.} Rancho `;in Anlc;,:� El Cemetery , `,�•. Gate of Heaven • I ' Private Property Open Spa. 3 Precei- e ✓ (to Stevens Canyon) Equestrian Traci !Hiking only) _. �. ( _•_, _._._._ Trail i,H,iking,equestrian) ' Trail ,Hiking,bicycling) 'V vrlil � ,.0 Road ' t t . t r-ri i:_t� WRITTEN COMMUNICATION Meetin9/2 i/81-23 81 S F F 3 1981 First Interstate Bank Rist of California 707 Wilshire Boulevard it der s t a to Los Angeles,CA 90051 Bai* August 28, 1981 Board of Directors Midpeninsula Regional Open Space District 375 Distel Circle, Suite D-1 Los Altos, California 94022 Dear Directors: Re: Contract Employing Financing Consultants It is our understanding that Midpeninsula. Regional Open Space District (the "District") is considering the financing of land acquisition ( "Project") , to be derived from sale of notes. If employed by the District as municipal financing consultant, First Interstate Bank of California ("Consultant") agrees to: 1 . Analyze the proposed debt of the District; and taking into account existing debt, planned future debt, pro- jected growth in assessed valuation, tax rate limitations, revenues, and other relevant factors, prepare and submit a maturity schedule for the note issue including an esti- mated interest rate and reflecting the amount of overall debt service requirement for future years and the esti- mated tax rates to be levied to meet that requirement; 2. In cooperation with District' s bond counsel , legal counsel , and others, arrange, schedule and implement events reason- ably necessary to conclude the financing ; 3. In cooperation with bond and legal counsel , design the financial terms and conditions of all necessary instruments including: amortization schedules for the notes; and other financial input; resolutions, notices of sale , indenture, etc. ; 4 . Within the limitations permitted bylaw, provide District with financial advice and recommendations concerning the note sale; 5. Recommend as to the various provisions, terms and conditions of the note issue, including provisions as to the date of the issue, interest payment dates, schedule of maturities, options of prior payment and place of payment, and advise as to provisions designed to make the issue more attractive to prospective bidders; Page 2 Board of Direct_-s August 28 , 1981 Midpeninsula Regional Open Space District Los Altos, California 94022 6. Arrange and implement procedural steps for the note sale; 7. Make recommendations regarding the financial content of resolutions, the notice of sale for the notes and other documents, if any; 8 . Prepare an official statement in the format, style and type-face normally used by Consultant for the note sale, which statement shall be descriptive of the notes offered and which shall contain information on the District and its financial structure and condition; 9. With respect to the note sale: reproduce, mail and dis- tribute the notice of sale, official statement and other documents, if any, to a list provided by Consultant of underwriters and institutional buyers to encourage the best competitive bidding for the notes; 10. Contact institutional buyers, dealers, dealer banks, and others to encourage competitive bidding at the note sale; 11. Assist the District in obtaining ratings from Moody 's Investors Service or Standard & Poor ' s Corporation, as may be appropriate; 12. Assist the District in qualifying for municipal bond insurance, if appropriate; 13. Advise the District as to the appropriate criteria for selection of the note printer and paying agents, including obtaining competitive bids where appropriate to obtain service of greatest benefit to the District; 14. If requested to do so, arrange the note closing and advise concerning investment of note proceeds pending their expenditure by the District. Consultant shall be reimbursed for its own out of pocket expenses. The District shall pay all other costs incident to the note sale including but not limited to: election expenses; legal fees; costs of reproducing and publishing the notice of sale; the cost, if any, of otherwise advertising the note sale; the costs of reproducing the official statement and other documents, if any; the cost of obtaining a rating or ratings; and the cost of printing and ser- vicing the notes. Page 3 Board of Directors August 28 , 1981 Midpeninsula Regional Open Space District Los Altos, California 94022 District agrees to pay Consultant a consulting fee for the note sale of Fifteen Thousand Dollars ($15,000) . The consulting fee shall be due and payable at the note closing with respect to which it was earned. No consulting fee shall be due and payable unless the note proceeds with respect to which it was earned are in fact received by the District. General Provisions The District shall have available competent bond counsel with whom Consultant will consult and on whose advice Consultant shall be entitled to rely. Nothing herein contained shall require Consultant to do anything which would amount to the practice of law. The District further agrees to provide all information in the form and content requested by Consultant and otherwise to cooperate in a timely manner with Consultant. First Interstate Bank of California reserves the right to bid on the notes at public sale either alone or with members of an under- writing syndicate, but shall be under no obligation to do so. No representation is made or implied that any particular interest cost will be received. District shall be free to accept, defer or reject bids for the notes at its option; provided, however, that this Contract shall remain in force until the Project is completed or permanently abandoned. Prior to its formal acceptance by the District, Consultant retains the right to revoke or to change in writing the terms of this proposal. Sincerely FIRST INTERSTATE BANK OF CALIFORNIA By: Byr J. dayre' ager Pub Fance G p Accepted and Agreed to: MIDPENINSULA REGIONAL OPEN SPACE DISTRICT By For the Board of Directors WRITTEN COMMUNICATION Offiat�� 6t Controller Meeting 81-23 BOARD OF SUPERVISORS 9/23/81 SEP 1981 EDWARD J. BACCIOCCO,JR. ARLEN GREG0.R!O Z. WILLIAM J.SCHUMACHER K.JACQUELI.Nj=— SPEIER J04N M.WARD k W.J. BERGMAN,JR. Contr0st _142 D SCL L. ROYER U-NQ T Y 1"47 D, F S A—.Afvd IVI AsSiSta-11 Cant:o;i4r COUNTY GOVERNMENT CENTER REDWOOD CITY - CALIFOR."11A 94063 (415)363-4 77 September 4, 1981 TO: BOARD OF DIRECTORS, MIDPENINSULA REGIONAL OPEN SPACE DIST RE: #78560 - MIDPENINSULA REG OPEN SPACE SUBJECT: 1981-82 ESTIMATED PROPERTY TAX REVENUE We have estimated your 1981-82 property tax revenue as follows: Secured 9165, 93q Unsecured 130117S-O HOPTR BITR a P1 2 70 TOTAL 2-1? ,, V If you have any questions, please call Pat Bergman at extension 1146. Very truly yours, J W. J. BERGMAN, Jr. , CONTROLLER By John Killian -/ D13Zsion Chief-Special Acctg. JFK:PB. jp 1 011 WRITTEN COMMUNICATION Meeting 81-23 9/23/81 THOMAS E. HARRINGTON September 2 , 198i Board of Directors Midpeninsula Regional Open Space District 375 Distel Circle , D-1 Los Altos , Ca . 94022 Gentlemen (and Ladies ) : I wish tc express my appreciation to you for the cooperation and responsiveness you have shown regarding the Montebello Parking Lot location. I sincerely believe that your sensitivity on this issue , and lately that of Herb and the staff , will result in a better planned parking lot and preserve . Thank you again for your consideration. Very t ly your , 7. Thomas E ri t n 105 Fremont Avenue Los Altos, California 94022 (415)941-6900 WRITTEN COMMUNICATION Meeting 81-23 9/23/81 Harry H. Haeussler, Jr. SEP 1094 Highland Circle Los Altos, Calif. 94022 September 8, 1981 Board of Directors Midpeninsula Regional Open Space District 375 Distel Drive, Suite D-1 Los Altos, CA 94022 Re : Rancho San Antonio Open Space Summary 'Status Report, R-81-35 Meeting 81-21, 8/19/81 Paragraph A.2.d) (page three) of subject report recommends a key locked gate, rather than equestrian stile for Mora Drive entrance. Currently, the are "No Parking" signs on both sides of Mora Drive near the Open Space Preserve . This, plus the use of a key locked gate at Mora Drive will effectively make this portion of the open space preserve a more or less private access and area for the nearby residents . Patently, this is unfair to the rest of the multitude of taxpayers buying and supporting the open space preserves . To avoid troubles of parking on Mori Drive similiar to the prot;lems of t. Joseph Ave . , it is your obligation as good neighbors and as provider of open space recreation areas , to provide parking facilities for the public. To give equal opportunity to all to use the Mora Drive en- trance, I propose you install a parking lot on the open space preserve. This lot could be just inside the present gate and 90 degree parking on each side of the present road leading to the water tank. Only a small amount of grading will be re- quired from the north (uphill) side and deposit this on the south (downhill) side. A typical parking lot post and rail fence would suffice to contain vehicles , and the end away from Mora Drive could have a sinple chain to allow access to the water tank. Also, an egTuestrian stile, not a locked gate, so that entrance to and from the open space would not be prohibited to the public . The use of a keyed gate for entrance is appalling. I quote from MROSD Basic Policy, adopted March 27, 1974, Revised May 1, 1980, Section 3, paragraph c, last sentence, "Use will be open the everyone regardless of place of residence. " Very truly yours , Harr H. Haeussler, J . Copy to: Trails Council WRITTEN COMPIUNICATION Meeting 81-23 9/23/81 Harry H. Haeussler, Jr. 1094 Highland Circle Los Altos , Calif. 94022 August 26, 1981 Board of Directors Midpenninsula Regional Open Space District 375 Distel Circle Los Altos, CA 94022 Re: Monte Bello Open Space Additional Trail request Gentlemen: As most of you are aware, no hiker or horseman likes to ride the same trails all the time . When they go out in the open spaces they like to take routes that will not repeat themselves to get back to the starting point. When riding or hiking from the future parking lot on Montelello at page Mill Road, there is no "loop" trail from the parking lot for horsemen. One is proposed for hikers on the Stevens Creek Nature Trail. A loop could be provided for both horsemen and hikers by adding a trail indicated on the enclosed map in red as either number 1 or munber 2. I realize there is a locked gate on Monte Bello Road just beyond the Palo Alto Water Tank, and this could be moved down to the open space border, or a hiking and horse gate with motorcycle barricade provided around the locked gate were suggested route number 2 J # used. In any event, either suggested route #1 or #2 provided, it would be an additional trail that would be greatly appreciated aad enjoyed by all. A kike down the Canyon Fire T ail, up Indian Creek Fire Trail, across Monte Bello Road and down the new trail, or reverse, could be a nice pleasant morning or afternoon trit for either hiker or horseman. I urge you to give this your earliest attention and action. Very truly yours , Harry i. Haksasler, Jr Copy to: Trails Council .\ �, .. '' \' ,�-��..� �r f `~1�F,• � i �� # �'A ' /+ , t `� ''� i ram\ u . TV ` •\,.yam. •• .... '- a ... ,� ! f + f �t � �_ l l � -� \ \ , ! r j 4 - vv t�� 00 17. Qc TOOO i ��`•, 1- ter- �� tea. a ` _.._. ......•`...��. � •�' a �\\1,1 '/...../~ n♦ >, I /; r, ... f r as •`...� \a�f `` 10 AW o Y lopm OAN ! /. ..... �• /r i 1'•+';.a• `` � ,� �`•����+♦ it � .., � 1`� / 1 ;mow �, �� -Cis �� lob + � • � g � Rom/+ •' •�,`� • L'� ` - '\ •� �v. ,, y�1� .� i) ,._/ a /.... 1 �^� RANdpt WRITTEN COMMUNICATION Meeting 81-23 9/23/81 Harry H. Haeussler, Jr. 1094 Higjland Circle Los Altos , Calif, 94022 Board of Directors Midpeninsula Regional open Space District 375 Distel Circle, Suite D-1 Los Altos , CA 94022 Re: Public Notification Proceedures There is a lack of information to the public about what is going on, what is under consideration and what staff is planning within the MROSD. As a means of alerting the public to what, where, when and why, I suggest that you place on the back of each Board of Directors meeting agenda, or on an attachment thereto, the the items the staff is planning, working on, considering for the future, all that pertains to the use of the public lands under your jurisdiction. Also, what purchases , in- cluding condemnation, are under consideration. This like an agenda, would alert the public of what the staff has "in the mill", and should be covering a four of five week period (two future Board of Director meetings ) . As taxpayers , we in the public have a right to know what is going on, a right to be in on the planning stages . Yes , pressure groups might "corrupt" the staff into their thinking, but the Board of Directors assumedly has the public as a whole in mind and can weed out "corrupted" plans , if the plans ;et to this point. Ver truly yours , Harry)H. Haeussler, Jr. copy to: Trails Council League of Women Voters WRITTEN COMMUNICATION Meeting 31-23 9/23/81 Harry H. Haeussler, Jr. 1094 Highland Circle Los Altos , Calif. 94022 September 8, 1981 Board of Directors Midpeninsula Regional Open Space District 375 Distel Dr, Suite D-1 Los Altos, CA 94022 Re : McNiel Property Use and Management R-81-36 (Meeting 81-21, 8/26/81) Under Use and Management of subject property, origional recommendations (1) , in summary, keep the site closed for one season to allow grass to reestablish, and. last sentence "A trail corridor will be established to allow access for hiking. " 1. Is this corridor to be established and used while the property is closed for regrowing the grass? 2. Please consider an immediate horse trailer parking area for at least four (4) trailers , and open the trail corridor to equestrians as well as hikers . Also, origional recommendations (2) suggest possibly re- locatin�_- the pole barn for a truck port. 1. A pole barn us not a proper truck port, and in the ranger yard would be unsightly due to its size com- pared to a proper truck garage . 2. Consider: a. Leavethe pole barn as a meeting place for group use as a study center, meeting place, etc . , for year round use. b. Sell the pole barn for relocation, or salvage, and use the proceeds to build a proper truck gar- age at the ranger yard. Very truly yours , Harry Haeussler, Jr. copy toe Trails Council WRITTEN COMMUNICATION Pleeting 81-23 9/23/81 Harry H. Haeussler, Jr. SE 1094 Highland Circle Los Altos , Calif. 94022 September 8, 1981 Board of Directors Midpeninsula Regional Open Space District 375 Distel Dr. Suite D-1 Los Altos, CA 94022 Re : Rancho San Antonio Open Space Summary Status Report R-81-35 Meeting 81-21, 8/19/81 The trail from Mora Drive proceeding somewhat south- eaterly to near the Ranger Office is noted as "Hiking Trail Only . " I recognize the desire to keep equestrians off the trail from the entrance past the gate west of Deer Hollow Farm. However, a new trail connecting the Rouge Valley Trail and the Mora Drive/Ranger Office trail, about two-thirds the way from Mora Drive, and making this and the two-thirds Mora Drive/Ranger Office trailopen to equestrians would give equestrians an excellant loop or series of loops with- out repeating much trail. See enclosed map, with the pro- posed trail marked in red. I would like to see this included in the A.39 New Recomen- dations of subject report. Very truly yours, Harr. Haeussler, Jr. " copy to: Trails Council ��w- .da' rv,- . � - — �P •-••ice•. �_My.,:.. w«r �n 1, Ilk St Joseph's at i 280 Ave. � 1 I •Roc i o Var ``�_. ! - Preserve Entrance •�(fJo vehicles, �\ � Los AitOE �. I Seminary a ' ' Wildcat •_._:^ ,-. �" / �` (/ - �.. i, s l LxP Trai, � i \ /�� ; t Park i ' mate • v -•: Entrar.ce Wildcat,-, �� RanG�Q�-. - `. I' Cristo ryey `.t Jeer Hollow _.mot Canyon F_-rrs anger S2� F'.nton+l ! i :._ (H%king -,.;� Otf,,;e r Ifs private Property to S'=,. anon y Y Tra, ..King only) Tra+ +H*,n ,equestrian). + Trap Hiking,bicycling) '4`'rt' Road r ' WRITTEN COMMUNICATION Meetini.81-23 9/2 81 First Interstate Bank Fftt of California 707 Wilshire Boulevard !,Los Angeles,CA 90051 Bank August 28, 1981 Board of Directors Midpeninsula Regional Open Space District 375 Distel Circle, Suite D-1 Los Altos, California 94022 Dear Directors: Re : Contract Employing Financing Consultants It is our understanding that Midpeninsula Regional Open Space District (the "District") is considering the financing of land acquisition ( "Project") , to be derived from sale of notes. If employed by the District as municipal financing consultant, First Interstate Bank of California ( "Consultant") agrees to: 1 . Analyze the proposed debt of the District; and taking into account existing debt, planned future debt, pro- jected growth in assessed valuation, tax rate limitations, revenues, and other relevant factors, prepare and submit a maturity schedule for the note issue including an esti- mated interest rate and reflecting the amount of overall debt service requirement for future years and the esti- mated tax rates to be levied to meet that requirement; 2. In cooperation with District' s bond counsel , legal counsel , and others, arrange, schedule and implement events reason- ably necessary to conclude the financing ; 3. In cooperation with bond and legal counsel, design the financial terms and conditions of all necessary instruments including: amortization schedules for the notes; and other financial input; resolutions, notices of sale, indenture, etc . ; 4 . Within the limitations permitted by law, provide District with financial advice and recommendations concerning the note sale; 5. Recommend as to the various provisions, terms and conditions of the note issue, including provisions as to the date of the issue, interest payment dates, schedule of maturities, options of prior payment and place of payment, and advise as to provisions designed to make the issue more attractive to prospective bidders; Page 2 Board of Directors August 28 , 1981 Midpeninsula Regional Open Space District Los Altos, California 94022 6 . Arrange and implement procedural steps for the note sale; 7. Make recommendations regarding the financial content of resolutions, the notice of sale for the notes and other documents, if any; 8 . Prepare an official statement in the format, style and type-face normally used by Consultant for the note sale, which statement shall be descriptive of the notes offered and which shall contain information on the District and its financial structure and condition; 9. With respect to the note sale: reproduce, mail and dis- tribute the notice of sale, official statement and other documents, if any, to a list provided by Consultant of underwriters and institutional buyers to encourage the best competitive bidding for the notes; 10. Contact institutional buyers, dealers, dealer banks, and others to encourage competitive bidding at the note sale; 11 . Assist the District in obtaining ratings from Moody ' s Investors Service or Standard & Poor ' s Corporation, as may be appropriate; 12. Assist the District in qualifying for municipal bond insurance, if appropriate; 13. Advise the District as to the appropriate criteria for selection of the note printer and paying agents, including obtaining competitive bids where appropriate to obtain service of greatest benefit to the District; 14 . If requested to do so, arrange the note closing and advise concerning investment of note proceeds pending their expenditure by the District. Consultant shall be reimbursed for its own out of pocket expenses. The District shall pay all other costs incident to the note sale including but not limited to: election expenses; legal fees; costs of reproducing and publishing the notice of sale; the cost, if any, of otherwise advertising the note sale; the costs of reproducing the official statement and other documents, if any; the cost of obtaining a rating or ratings; and the cost of printing and ser- vicing the notes. Page 3 Board of Directors August 28 , 1981 Midpeninsula Regional Open Space District Los Altos, California 94022 District agrees to pay Consultant a consulting fee for the note sale of Fifteen Thousand Dollars ($15, 000) . The consulting fee shall be due and payable at the note closing with respect to which it was earned. No consulting fee shall be due and payable unless the note proceeds with respect to which it was earned are in fact received by the District. General Provisions The District shall have available competent bond counsel with whom Consultant will consult and on whose advice Consultant shall be entitled to rely. Nothing herein contained shall require Consultant to do anything which would amount to the practice of law. The District further agrees to provide all information in the form and content requested by Consultant and otherwise to cooperate in a timely manner with Consultant. First Interstate Bank of California reserves the right to bid on the notes at public sale either alone or with members of an under- writing syndicate, but shall be under no obligation to do so. No representation is made or implied that any particular interest cost will be received. District shall be free to accept, defer or reject bids for the notes at its option; provided, however, that this Contract shall remain in force until the Project is completed or permanently abandoned. Prior to its formal acceptance by the District, Consultant retains the right to revoke or to change in writing the terms of this proposal . Sincerely FIRST INTERSTATE BANK OF CALIFORNIA By: ByrA J. ayre, Md'Jager Pub S!c Flance G p Accepted and Agreed to: MIDPENINSULA REGIONAL OPEN SPACE DISTRICT By For the Board of Directors WRITTEN COMMUNICATION Meeting 81-23 9/23/81 PARKS PROTECTION LEAGUE 145 College Avenue Los Gatos , California 95030 September 16, 1981 Board of Directors Midpeninsula Regional Open Space District 375 Distel Circle, Suite D-1 Los Altos , CA 94022 Dear Directors : We wish to again thank you for holding the public hearing re- garding the proposed acquisition of the Novitiate property in the Town of Los Gatos thereby enabling local residents to par- ticipate in the hearing . We would like to advise you that we will be attending the Monday, September 28, meeting and do plan to present addi- tional input to you at that public hearing. Very tr y yours , ),Jack Panigh ti Chairman M-81-95 (Meeting 81-23 September 23 , 1981) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM September 23 , 1981 TO: Board of Directors FROM: H. Grench, General Manager PREPARED BY: M. Gundert, Associate Open Space Planner SUBJECT: Final Adoption of Summary Status Report on Use and Management of Planning Area IV - Rancho San Antonio Open Space Preserve Introduction: At your meeting of August 26 , 1981, the summary status report for Rancho San Antonio Open Space Preserve was presented to you. As a part of your newly adopted Public Notification Policies , all use and management plans heard for the first time which change existing use of the site shall be placed on the next regular agenda for final approval. Hazard mitigation and emergency measures can be implemented sooner. Discussion: At the August 26 meeting, Director Wendin questioned the status of the suggestion of placing signs along Foothill Boulevard at Cristo Rey Drive and Foothill Expressway at St. Joseph Avenue directing Preserve visitors to the parking facilities at Rancho San Antonio County Park. Staff was requested to follow up with the City of Los Altos and report back to the Board. Research of the matter with the City indicated a request by the City Council of Los Altos for the District to install signs along Foothill Boulevard indicating the entrance to the Preserve. At this time , staff would like to amend the use and management plan for Rancho San Antonio Open Space Preserve to include addressing this issue. 2. Incompleted Projects e) District staff will investigate feasibility and site use impacts of installation of signs along Foothill Expressway and Foothill Boulevard directing Preserve visitors to the parking facilities located within Rancho San Antonio County Park. Recommendation: It is recommended that you adopt the use and manage- ment recommendations for the Rancho San Antonio Open Space Preserve presented to you on August 26 , 1981 , and the amendment presented to you in this memorandum. M-81-94 (Meeting 81-23 Sept. 23, 1981) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM September 15, 1981 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Public Notification Procedures Relating to Public Participation in Planning Process Discussion: At your meeting of August 26 , 1981 you adopted public noti- fication policies and continued for discussion the last three paragraphs of the Public Notification Committee ' s report on notification procedures (refer to the Committee ' s memorandum M-81-87 of July 22, 1981 and to my memorandum M-81-92 of August 21, 1981) . The items, as taken from the report, remaining to be discussed are : 2. The Committee did not address the Land Use and Planning Process as a method for increasing public participation in the planning process. Notification of demolition of buildings should be con- sidered at the time of revision of the Land Use and Planning Process. 3. Should the District provide for additional public hearings for the purpose of long range acquisition and site use planning of entire District planning area? The Committee was in agreement that staff should return to the Board with a plan for consideration. Attached for your information is a draft of the letter to organizations informing them of the availability of agendas and minutes. Recommendation: I recommend that the first matter be referred to the Site Use Committee. On the second matter, I feel that there were ample public meetings District-wide for the District' s original and amended Master Plans. The current Action Plan calls for more public presentations. Site use planning for the entire planning area will come into better focus through the planning process in the Action Plan for emphasized and non-emphasized sites. I recommend, therefore, that nothing further need be done since these matters are being adequately addressed, in my opinion. D R A F T Individuals, organizations, and neighborhood associations interested in keeping abreast of the activities of the Midpeninsula Regional Open Space District can subscribe on a yearly basis to the agendas and minutes for the Regular and Special Meetings of the District' s Board of Directors. Agendas, mailed in advance of meetings, inform members of the public of items to be considered by the Board of Directors, such as land acquisition matters, including eminent domain proceedings, and land use plans and reviews. Minutes, after approval by the Board of Directors, provide the official record of Board actions. As of September, 1981, the annual cost for agenda and/or minute sub- scriptions are: Agendas - $5. 00 per year Minutes - $10. 00 per year Agendas and Minutes - $15. 00 per year Please complete the form below, enclose your payment, and return to the District' s office if you or your organization/association is inter- ested in subscribing to agendas and/or minutes of the Midpeninsula Regional Open Space District. If you should have any questions on this matter, do not hesitate to call the District office at (415) 965-4717 . - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ - - Name: Mailing Address: Zip Code : I/We would like to subscribe to: (check appropriate box) ) Agendas - $5. 00 per year ) Minutes - $10. 000 per year ) Agendas and Minutes - $15. 00 per year Make checks payable to the Midpeninsula Regional Open Space District and include payment with this subscription forma mail to: Midpeninsula Regional Open Space District, 375 Distel Circle, Suite D-1, Los Altos, CA 94022. R-81-41 (Meeting 81-23 0000�'* Sept. 23, 1981) 0 emw MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REPORT September 17 , 1981 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Adoption and Implementation of Lead Ranger Program Introduction: The attached report (R-81-40, dated September 15 , 1981) from E. Mart to me details the implementation of the Lead Ranger pro- gram, which has been discussed over the last four years. Discussion: This report provides the reasoning behind and necessity for the program. At budget preparation time this year it was antici- pated that the program would be implemented in the fourth quarter. it would be very helpful, however, to improve the field supervision situa- tion immediately. Additionally, new time would be released for the Operations Supervisor, since he would have less field supervision to do, and this time would be available for other public contact, operations , and development-related assignments. Although costs for this program were only identified as a contingency, it is not necessary at this time to make any budget adjustments at the Board level. Adjustments may be needed later in the fiscal year. After discussing the creation of the Lead Ranger positions with the District' s Personnel Consultant, Gary Foss, I recommend the position be assigned an annual salary of $17,488 . 64 to $23,570. 56 (Range Number 165 to 195 in the District' s current salary pay plan, which is attached for your reference) . This proposed salary range is directly related to the salary range for Ranger which is currently Step 155 to 185. The Personnel Consultant advised that, based on outside comparables and the difference in responsibilities and experience for Ranger compared to Lead Ranger, a range spread of anywhere between 7 . 5 points and 15 points would be appropriate to reflect the varying responsibilities, including supervision, that Lead Rangers would have. In light of trying to main- tain a balance among the internal relationships of other District positions, specifically Open Space Planner and Operations Supervisor, I feel that a 10 point spread between Ranger and Lead Ranger is appropriate. As I mentioned during budget meetings , the Ranger salary range was re- cently reviewed and is still appropriate considering external comparable salaries and internal salary relationships. Note that I am recommending the title of Lead Ranger rather than Senior Ranger, so that there is no implication that seniority per se is deter- minant in filling vacancies. Mr. Foss concurs. R-81-41 Page two Recommendation: I recommend that you take the following actions : (1) approve the job specifications for Ranger and Lead Ranger; (2) authorize three Lead Ranger positions; (3) reduce the number of authorized regular Ranger positions to five; and (4) authorize the General Manager to appoint three members of the District' s Ranger staff to Lead Rangers on or after October 1, 1981. SALARY PAY PLAN 1981-1982 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Classification Salary Range No. Min-Max Senior Typist Clerk 124-154 969-1306 Secretary 140-170 1136-1532 Secretary to General Manager 145-175 1194-1610 Accounting Specialist 145-175 1194-1610 Ranger 155-185 1319-1778 Real Estate Research Analyst 155-185 1319-1778 Associate Open Space Planner 160-190 1386-1869 Lead Ranger 165-195 1457-1964 Open Space Planner 184-214 1761-2373 Operations Supervisor 190-220 1869-2519 Public Communications Coordinator 187-217 1814-2445 Administrative Assistant 184-214 1761-2373 Land Manager* 227-257 2701-3640 Land Acquisition Manager* 227-257 2701-3640 *Range of 3% to 5% to be added to base salary as assigned and approved by General Manager for assignments and performance of the employee as Assistant General Manager. Proposed changed discussed in report R-81-41 of September 17, 1981 R-81-40 (Meeting 81-23 September 23 , 1981) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REPORT September 15, 1981 TO: H. Grench, General Manager FROM: E. Mart, Operations Supervisor SUBJECT: Adoption and Implementation of Senior Ranger Program Introduction: Land Management staff, since the spring of 1977 , has been engaged in a continuing analysis and refinement of the organi- zational structure of the field operations section. This process has been based on four general assumptions : 1) the permanent District field staff should be kept as small as possible; 2) the staff organization should be kept as generalized as possible , so as to maintain flexibility for potential staffing changes in the future; 3) the actual costs of District operations should be kept to a minimum; 4) the cost effectiveness and efficiency of the operations program should be maintained at the highest possible level . These assumptions were first expressed in report R-77-80 , of June 16 , 1977 , when construction and development tasks were absorbed into the existing patrol and maintenance functions of the Ranger operation. This was done initially by adopting two Ranger job descriptions - Construction Ranger and Patrol Ranger. The split designation was later dropped in the Salary-Fringe Benefit and Personnel Systems Study prepared by the District' s personnel consultant, which was adopted by the Board May 16 , 1979 , but the construction and develop- ment tasks remained in the new, generalized Ranger job description. In report R-77-55 , dated December 7 , 1977 , and report R-79-16 of April 19, 1979 , staff outlined the basic scheduling system by which all of the various tasks assigned to District Rangers would be accomplished. Essentially, the schedule would consist of two patrol shifts (comprised of two Rangers each) and one construction and maintenance shift (also utilizing a team of two Rangers) . This "shift team" system is still in use at the present time. In late 1979 (memorandum M-79-118 , dated August 15 , 1979) , the District hired two additional Rangers to recover a portion of the personnel hours lost when the District' s CETA funding expired. These new positions brought the total number of District Rangers to the present level of eight. Each new employee was assigned to one R-81-40 page two of the three existing shift teams creating two groups of three and one of two. As in the past, teams continued to rotate within the three-shift schedule. The generalist approach outlined above has provided the foundation of the District' s current operations staff structure . The proposed Senior Ranger positions are designed to build on that foundation by preserving the flexibility of the generalist approach while in- creasing the efficiency of the District' s Ranger operations . Senior Rangers : The Operations Supervisor is currently expected to supervise all eight Rangers directly. District Ranger staff, how- ever, works shifts which cover 110 hours out of the total 168 hours in each seven day period. The Operations Supervisor is only on duty for 40 of those 110 hours . That leaves 70 hours of each week with Rangers working the field without supervision. District Ranger staff has performed extremely well , given this situation, but there has been an obvious and growing need for more supervision during the past three years . In response to this need, Land Management staff, in early 1978 , began developing the concept of having "lead workers" supervising each of the three shifts currently worked by District Rangers . The lead worker concept evolved into the proposed Senior Ranger program. This program was first discussed with the Board' s Budget Committee during FY 79/80 and was included in the preparation of the FY 81/82 budget. It has also been mentioned by staff at Board meetings and the annual goals workshop. (See report R-81-21 of May 21, 1981. ) Senior Rangers would provide first-line shift supervision on a daily basis . They would assign and inspect work, make field decisions regarding time allocations , interpret District policy, and supervise and evaluate assigned Ranger staff . The presence of three Senior Rangers, one on each shift, would decrease the amount of unsupervised field time from 70 hours to less than 7 hours per week. This change would result in better communication and quality control while increasing overall efficiency. I Operations Staff: The implementation of the Senior Ranger program would give the District a field staff comprised of : 1 operations Supervisor, 3 Senior Rangers , and 5 Rangers . The 3 Senior Rangers and 5 Rangers would continue to work in three teams - two teams of one Senior Ranger and two Rangers each and a third team of one Senior Ranger and one Ranger. Each team, or unit, would continue to rotate on a regular basis (currently, every 3 months) through the three basic shifts - early patrol, late patrol , and construction and maintenance. The "ninth Ranger" (currently listed as a fourth quarter contingency in the FY 81/82 budget report) would, when hired, become the "sixth Ranger" and be added to the unit with only two employees . This would bring the total number of field staff to ten full-time regular employees. The timing of the addition of a "sixth Ranger" is difficult to project, but is likely to be dependent on new R-81-40 page three District acquisitions during FY 81/28 . In no case can I foresee the position being needed prior to the spring of 1982 . Future growth, after the addition of the "sixth Ranger" , would be accomplished through the addition of full-time and/or part-time temporary employees . These employees would operate in much the same way Ranger Aides have in the past (see attached job description Exhibit 1) . They would be added to fill in specific needs in the schedule by supplementing patrol , construction, and maintenance functions within the team structure. Temporary employees would continue to be added until the total number of hours contributed by such employees approaches 100 hours a week. At that point, the District should evaluate the amount of work being done and consider the hiring of three additional full-time regular Rangers. These three new employees would be added to the existing shift teams or, if needed, developed into a fourth team of one Senior Ranger and two Rangers . The key to future growth (after the addition of the "sixth Ranger") lies in utilizing temporary help for the maximum time possible. This approach would allow adequate time to analyze the changing work load while allowing adequate growth in the field operations staff. This slower, more deliberate approach would be consistent with the current constraints of the Land Management budget guidelines . An estimate of 20 annual growth in the Operations and 1-laintenance budget over the next five years (as determined by the budget guidelines) indicates the following approximate figures (not counting inflationary increases) . FY 81/82 $354 , 000 FY 82/83 $361 ,100 FY 83/84 $368 , 300 FY 84/85 $375 ,700 FY 85/86 $383 ,200 Assuming programming remains essentially the same, the "sixth Ranger" could be added during FY 82/83 (probably in the second or third quarter) . The requisite new patrol vehicles could also be added, one in FY 82/83 (with the "sixth Ranger") and one in FY 83/84 . Vehicle replacement could probably not begin until FY 83/84 (assuming these other expenditures are made) . Temporary help could be added beginning in FY 83/84 on a limited basis. I doubt that the costs of temporary help would allow an increase to 100 hours per week until FY 88/89 or FY 89/90 . This would mean that the regular full-time field staff would remain at ten for the next seven or eight years (assuming present budget guidelines remain in force) . Summary: The implementation of the Senior Ranger program represents a logical step in the development of the District' s field operations organization. To accomplish this implementation, four steps must be taken: R-81-40 page four 1) adopt the new, revised Ranger job description (Exhibit 2) 2) adopt the new Senior Ranger job description (Exhibit 3) 3) convert, by promotion, 3 existing Rangers to Senior Rangers 4) authorize the expenditure of funds to cover the cost of these promotions The old Ranger description is attached for reference (Exhibit 4) . The approximate cost in FY 81/82 of implementing the Senior Ranger program (effective October 1 , 1981) is $6200 . This includes : $4600 Salaries and Benefits $1600 Training $6200 TOTAL Recommendation: I am recommending that you ask the Board to adopt the attached job descriptions for Ranger and Senior Ranger (Exhibits 2 and 3) and to authorize the General Manager to appoint three members of the existing Ranger staff to fill the Senior Ranger positions - effective October 1, 1981, or as soon thereafter as it is possible for staff to implement. R-81-40 Exhibit 1 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Job Description RANGER AIDE Summary of Duties Under supervision, performs a variety of semi-skilled construc- tion tasks and general maintenance duties. Provides visitor information and assists in the protection of District lands. Work Performed 1. Performs minor carpentry and construction tasks as required. 2. Repairs and installs fences. 3. Maintains trails and assists in trail construction. 4. Performs cleanup and routine maintenance on District lands, buildings, and other facilities. 5. Operates mechanical equipment for District as required, including trucks, chain saws, tractors, mowers, sprayers , rototillers and similar equipment. 6 . Assists in patrolling District lands. Has frequent contact with public, providing them with information and directions. 7 . Fights District fires and assists in protecting the public and District property in the event of natural disasters. 8. Performs typing, filing and other clerical duties when required. General 1. Work often performed on Saturdays, Sundays, holidays and at odd and irregular hours. 2. Individual must wear the prescribed uniform. 3. This is a seasonal/temporary position. Education, Experience and Personal Requirements The individual must possess some knowledge of the basics of con- struction and maintenance work. Should be able to perform appren- tice level construction tasks. Individual must be self-directed, and yet also be able to work as a member of a team. The individ- ual must be committed to the principles of the District. The individual should have an aptitude, liking and demonstrated interest in park/open space work. Individual must project a high level of intelligence, courtesy and judgement and must present and maintain a positive friendly, presence in communications with the public. R-81-40 Page Two This position would ordinarily require: 1. Graduation from high school or equivalent or two years of appropriate work experience 2. A valid California Driver' s License Physical Requirements Individual must possess strength, endurance, and agility and must be mentally alert, physically sound and emotionally mature. Weight must be proportional to height and age. REVISED: 2/lV78 Adopted by the Board 8/22/79 R-81-40 Exhibit 2 RANGER DEFINITION: Under general supervision, patrols District lands, pro- vides visitor information and assists in developing informational/ educational programs for the public. Performs a variety of semi- skilled and skilled maintenance and construction work on District properties and facilities . TYPICAL TASKS : Patrols District lands to insure the safe use of the lands; provides visitor information and enforces State and Fed- eral laws and District policies; performs fire suppression duties as needed; provides information and assists supervisor in the supervision of part-time or temporary employees as assigned; performs a variety of maintenance and construction duties relating to the development and up-keep of District lands , trails , facilities; repairs and maintains small equipment used , in such work as well as general maintenance of vehicles; may train employees as needed; may perform a variety of administrative duties relating to record keeping, inventory, information research on District lands and facilities ; performs related work as required. EMPLOYMENT STANDARDS : Individual must be at least 18 years old. This position requires education equivalent to graduation from a two year community college with a degree in an appropriate field and a minimum of one year of full-time paid experience in the protection, operation, or maintenance of a park, forest, public recreation area, or the equivalent. A maximum of one additional year of experience may be substituted for one year of education. Individual must possess a valid California Drivers License . Individual must possess, or obtain, a Standard CPR card and a Standard First Aid Card (or higher) . Experience or training in wildland firefighting and law enforcement is desirable. PHYSICAL REQUIREMENTS : Individual must possess strength, endurance and agility, and must be mentally alert, physically sound and emotionally mature. Individual must be willing to participate in a District-prescribed fitness and exercise program and must main- tain a Level IV Fitness standard as measured by the Cooper Aerobics Testing System. This test must be passed by the person selected by the District. Individual must have normal hearing; normal visual function and visual acuity of not less than 20/30 in each eye with correction; weight proportional to height; and sufficient swimming ability for self-preservation. SPECIAL NOTE: The individual selected will be appointed as a Peace Officer in accordance with the California Penal Code. Work is usually performed alone. Individual must work odd hours and on weekends and holidays, and wear the prescribed uniform. Residence in District housing may be required. 9/14/81 R-81-40 Exhibit 3 SENIOR RANGER DEFINITION: Under general supervision, provides field supervision of District Rangers , volunteers , and operations staff. Conducts per- formance evaluations of assigned employees . Patrols District lands , provides visitor information, assists in developing informational/ educational programs for the public, and makes oral presentations . Performs a variety of semi-skilled and skilled maintenance and construction work on District properties and facilities . Assists the Operations Supervisor in the development and implementation of Use and Management Plans, operating policies, and maintenance plans. TYPICAL TASKS : Supervises the day to day operations of assigned Ranger staff; evaluates the performance of these employees ; assists the Operations Supervisor in the selection and hiring of Rangers and other operations staff; patrols District lands to insure the safe use of the lands; provides visitor information and enforces State and local laws and District policies; per- forms fire suppression duties as needed; provides information and assists the operations Supervisor in the development and implementation of Use and Management plans, operating policies , and maintenance plans; performs a variety of maintenance and construction duties relating to the development and up-keep of District lands , trails, fences and gates as well as mainte- nance of a variety of District facilities; repairs and maintains small equipment used in such work as well as general maintenance of vehicles; trains employees as needed; performs a variety of administrative duties relating to record keeping, inventory , information research, and the supervision of assigned employees; performs other related work as required. EMPLOYMENT STANDARDS : Individual must be at least 21 years old. This position requires education equivalent to graduation from a four year college with a degree in an appropriate field and a minimum of two years of full-time paid experience in the protection, operation, or maintenance of a park, forest, public recreation area, or the equivalent. A maximum of one additional year of experience may be substituted for one year of education. Some supervisory experience and/or training is preferred. Individual must possess a valid California Driver' s License. Individual must possess or obtain a Standard CPR card and an Advanced First Aid Card (or higher) , and have completed an approved 832 P.C. class. Experience or training in wildland firefighting is desirable . PHYSICAL REQUIREMENTS : Individual must possess strength, endurance and agility, and must be mentally alert, physically sound and emotionally mature. Individual must be willing to participate in a District-prescribed fitness and exercise program and must maintain a Level IV Fitness standard as measured by the Cooper Aerobics Testing System. This test must be passed by the person selected by the District. Individual must have normal hearing; normal visual function and visual acuity of not less than 20/30 in each eye with correction; weight proportional to height; and sufficient swimming ability for self-preservation. SPECIAL NOTE : The individual selected will be appointed as a Peace officer in accordance with the California Penal Code. Work is usually performed alone. Individual must work odd hours and on weekends and holidays , and wear the prescribed uniform. Residence in District housing may be required. 9/14/81 R-81-40 Exhibit 4 Ra'nkjur Ju,j S. ification-9/81 RANGER DEFINITION: Under general supervision, patrols District lands, pro- vides visitor information and assists in developing information/ educational programs for the public. Performs a variety of semi-skilled and skilled maintenance and construction work on District properties and facilities. TYPICAL TASKS: Patrols District lands to insure the safe use of the lands; provides visitor information and enforces State and Fed- eral laws and District policies; performs fire suppression duties as needed; provides information and assists supervisor on the planning process determining usage of District lands; provides supervision of part-time or temporary employees as assigned; performs a variety of maintenance and construction duties re- lating to the development and up-keep of District lands, trails , fences and' gates as well as maintenance of a variety of District facilities; repairs and maintains small equipment used in such work as well as general maintenance of vehicles; may train em- ployees as needed; may perform a variety of administrative duties relating to record keeping, inventory, information research on District lands and facilities and performs related work as required. EMPLOYMENT STANDARDS: Individual must be at least 18 years old. This position requires graduation from high school or equivalency and two years of full-time paid experience in the protection, operation, or maintenance of a park, forest, public recreation area, or the equivalent, combined with a demonstrated knowledge of maintenance skills; or education equivalent to graduation from a two year community college with a degree in an appropriate field; or any equivalent combination of experience and education. Individual must possess a valid California Drivers License. Preference may be given to those individuals holding certification in first aid, wildland firefighting and law enforcement. PHYSICAL REQUIREMENTS: Individual must possess strength, endurance and agility, and must be mentally alert, physically sound and emotionally mature. Individual must be willing to participate in a District-prescribed fitness and exercise program and must maintain a Level IV Fitness standard as measured by the Cooper Aerobics Testing System. This test must be passed by the person selected by the District. Individual must have normal hearing; normal visual function and visual acuity of not less than 20/30 in each eye with correction; weight proportional to height; and sufficient swimming ability for self-preservation. SPECIAL NOTE: The individual selected will be appointed as a Peace Officer in accordance with the California Penal Code. Work is usually performed alone. Individual must work odd hours and on weekends and holidays, and wear the prescribed uniform. Residence in District housing may be required. R-81-39 (Meeting 81-23 September 23 , 1981) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REPORT September 17, 1981 TO: Board of Directors FROM: H. Grench, General Manager PREPARED BY : J. Fiddes , Administrative Assistant SUBJECT: Conversion of Coordinator of Volunteer Programs Position to Regular Part-Time Staff Position Background: Since 1975, the District has contracted for the services of a part-time Coordinator of Volunteers (originally called Volunteer Coordinator and now called Coordinator of Volunteer Programs) . Initially, the District contracted with the Environmental Volunteers which employed a part-time Coordinator of Volunteers to work on the District' s volunteer program. In 1979 , after the Environmental Volunteers concluded their involvement in contracting for the position, you authorized staff to contract with a Coordinator of Volunteers (see report R-79-4 of February 7 , 1979) , and subsequently approved other yearly contracts with a part-time Coordinator of Volunteers. The latest contract with Kathy Blackburn, which you approved on September 10 , 1980 (see memorandum M-80-65 of September 4 , 1980) , terminated on June 30 , 1981 , but has been extended until my present recommendation could be considered. The conversion of the current contract position to a regular part- time staff position was discussed with the Budget Committee during the formulation of the 1981-1982 fiscal year budget. In report R-81-21 of May 21, 1981, staff reported that the budget for the Open Space Management Program included funds in the salaries and benefits section for the position' s conversion. In my report on the adoption of new salary ranges for 1981-1982 (report R-81-23 of June 2 , 1981) , 1 stated the Land Manager was preparing necessary background material on the matter and noted the staffing change for this position might be presented to you in the near future for consideration. Since the departure of the Land Manager, I have completed a review of the Coordinator of Volunteer Programs position and am now pre- pared to recommend the conversion of this contract position to a regular part-time staff position. R-81-39 page two Discussion a) Reasons for Conversion The filling of the Coordinator of Volunteers position on a contract basis has , in the past, allowed for flexibility in evaluating the program' s success and for determining whether or not to continue the program each year. In addition, con- tracting for services allowed the Coordinator of Volunteers a greater level of flexibility in organizing and coordinating the program' s emphasis . However, as the program enters its sixth year, I feel the continuing success of the program and its obvious benefits to the District warrant, at this time, the conversion of this contract position of a regular part- time staff position. The volunteer program' s success has been highlighted in our program evaluation workshops (see M-81-13 of January 26 , 1981 for latest evaluation report) , and conducting a docent inter- pretive program on certain District sites is one of the projects and activities in this year' s Action Plan for the Operations , Maintenance, and Volunteer Subprogram (see report R-81-27 of June 2 , 1981) . The program' s success speaks for the conversion to a regular part-time staff position. The use of volunteers is a very cost-effective method of providing interpretation activities for our preserves , and it is a positive public relations act. Our docents have done an excellent job in interfacing with members of the public who seek to explore and enjoy many of our open space areas and in promoting the goals and intrinsic benefits of the District. b) Job Focus and Specifications The current level of the interpretive element of the docent program is, I believe, quite consistent with the current Board- adopted policy decisions related to site emphasis and budget guidelines . Because of this fact, as well as the realization that the docent program, due to its excellent leadership over the past few years , has matured into a well developed and organized program, I feel that the person filling this position can now devote 75% of his/her time to the docent program. The other 25% of his/her time would focus on other volunteer activities, such as site clean-ups , trail maintenance projects, perhaps trail construction, and some in-office projects . In the past, we have tried to some extent to involve volunteers in the latter types of projects mentioned, and the results have been variously positive and negative. I feel a more con- centrated effort in this area of volunteer activity will allow staff the opportunity to determine the most effective ways to generate interest in these types of activities , as well as determine the best ways in which to utilize such volunteers. In addition, volunteer assistance in these areas can help the District, in these tight funding times , stay within the Land Management budget guidelines. The job specification for the Coordinator of Volunteer Programs is attached for your review and approval. At this time , I intend to have the person filling this position report to the Operations Supervisor, rather than the Land Manager as has been R-81-39 Is page three the case in the past. The reason for this supervision change directly relates to the additional emphasis that will be placed on maintenance-type volunteer projects . For these projects, the Coordinator of Volunteer Programs will have to work closely with the Operations Supervisor and the members of the Ranger staff. c) Salary Range and Hours The 1980-1981 contract with the Coordinator of Volunteer Programs called for a monthly reimbursement of $733 for services rendered. Unlike the previous year' s contract, no specific number of working hours were specified in the contract because of the differences in the workload in the spring and winter; the hours worked were those required to carry out the program. After reviewing the matter with the District' s Personnel Con- sultant, I recommend you assign this position a salary range of Step 165 to 195 in the District's current salary pay plan (see attached pay plan for reference) . These step numbers correspond to $1457 to $1964 monthly (if based on a forty hour work week) or $8 .408 to $11. 332 hourly. The Personnel Con- sultant recommended this salary range after reviewing external comparables for the position and the District ' s existing in- ternal relationships of positions . He felt, and I concur, that this position because of its people management and program supervision responsibilities , should be placed at the recom- mended salary range. However, it should be noted that although this salary range is the same as the one proposed for the Lead Ranger, the two positions are not meant in any way to be tied to each other in future salary range adjustments . I recommend this position be filled on a half time basis , or 1040 hours per year. Because of the intrinsic nature of the position and the known fact that the workload varies greatly during the different seasons of the year, I do not feel the Coordinator of Volunteer Programs will be able to adjust his/her work to a set 20 hours per week. The person filling this position, the Operations Supervisor, and I will discuss possible work schedules to equal the 1040 hours per year that will allow all aspects of the docent and volunteer program to be carried out. By working on a half-time basis in this regular staff position, the Coordinator of Volunteer Programs will be eligible for one- half of the benefits received by regular, full-time staff members. Funds to cover the benefits for this position were included in the Open Space Management Budget for the 1981-1982 fiscal year. Funds totaling $7800 were included in the Open Space Management salaries budget to cover the conversion of the contract position to a regular, one-half time staff position from the month of September through June 1982 . R-81-39 page four Recommendation: I recommend that you: 1) Approve the attached job specification for the Coordinator of Volunteer Programs ; 2) Approve the filling of a regular, half-time staff position for the Coordinator of Volunteer Programs ; and 3) Approve the salary range of Step No. 165 to 195 for the position. COORDINATOR OF VOLUNTEER PROGRAMS DEFINITION: Under general direction, responsible for recruiting docents and volunteers for all types of tasks, including edu- cational activities , and for the coordination of docent and volunteer programs and activities with members of the staff and the public. TYPICAL TASKS: Recruits volunteers and docents; organizes, coordi- nates , and supervises the work of District volunteers and docents; plans, organizes, and directs docent and volunteer programs; recruits individual volunteers or groups for a number of activi- ties, such as trail maintenance and construction, site clean-up, office tasks , and public outreach via slide show nresentations to special groups; works with community firms , organizations , and special interest groups to solicit interest in District programs; conducts the screening and selection of volunteers and docents; assigns and schedules work and docent assignments and organizes special field workdays ; prepares appropriate publicity; conducts meetings and in-service training of docents and volunteers; coordinates training material and programs for docents with community colleges; assists in training docents ; maintains necessary records of all activities; makes presen- tations about the District and its activities to public groups; provides liaison with volunteer groups who conduct educational programs on District sites; prepares docent newsletter and other written reports; interfaces with field and office staff in organizing special docent and volunteer activities; leads hikes with special groups as necessary; attends various community meetings; performs related work as required. EMPLOYMENT STANDARDS : Education equivalent to graduation from a four year college with a degree in interpretive sciences , natural sciences or an appropriate field, and two years e:.,perience in an occupation dealing with the public and coordinating volunteer activities ; or any equivalent combination of experience and education. Individual must possess a valid California driver's license. KNOWLEDGE OF: Principles and techniques of coordinating and planning group activities, including organizing, supervising, and in- specting such activities; of community organizations and special group resources; principles of organization and supervision. ABILITY TO: Analyze District's needs and to recommend and adapt programs to meet such needs; supervise docents and volunteers ; communicate clearly and concisely in writing and orally, in- cluding making oral presentations to large groups ; establish and maintain effective working relationships with District staff and members of the public; and ability to motivate docents and volunteers. SALARY PAY PLAN 1981-1982 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Classification Salary Range No. Min-Max Senior Typist Clerk 124-154 969-1306 Secretary 140-170 1136-1532 Secretary to General Manager 145-175 1194-1610 Accounting Specialist 145-175 1194-1610 Ranger 155-185 1319-1778 Real Estate Research Analyst 155-185 1319-1778 Associate Open Space Planner 160-190 1386-1869 Coordinator of Volunteer Programs 165-195 1457-1964 Open Space Planner 184-214 1761-2373 Operations Supervisor 190-220 1869-2519 Public Communications Coordinator 187-217 1814-2445 Administrative Assistant 184-214 1761-2373 Land Manager* 227-257 2701-3640 Land Acquisition Manager* 227-257 2701-3640 *Range of 3% to 5% to be added to base salary as assigned and approved by General Manager for assignments and performance of the employee as Assistant General Manager. Proposed change discussed in report R-81-39 of September 17, 1981 R-81-31 (Meeting 81-23 -Vh%1,e Sept. 23 , 1981) omw MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REPORT August 24 , 1981 TO: Board of Directors FROM: H. Grench, General Manager PREPARED BY: J. Fiddes, Administrative Assistant SUBJECT: Conversion of Accounting Specialist Position to Regular Full-Time Staff Position Background: In my report on the adoption of new salary ranges for 1981- 1982 (report 81-23 of June 2, 1981) , 1 stated the Controller and I were assessing whether the current part-time Accounting Specialist position should be converted to a full-time staff position. I said the incumbent had been working on a full-time basis for several months in order to com- plete all of the accounting tasks , and noted this staffing change would be presented for your consideration in the future, if the assessment deemed it appropriate to increase the position to full-time. Discussion: The Controller and I have completed our assessment and feel the position should be converted from its part-time status to a regular, full-time staff position for the following reasons : 1) Overall general increase of accounting workload, including all payroll activities and Public Employees ' Retirement System (PERS) reporting; 2) Greater variety of work due to District activities, including increasing number of periodic payments on installment purchases, specific project cost tracking, and processing rental and lease revenue; and 3) Need to revamp various parts of District' s accounting system which have proved to be antiquated for recording and detailing the Dis- trict' s financial activities in a timely, efficient fashion. As noted earlier, the Accounting Specialist has had to work forty hours per week for several months in order to complete all the work required of the position; some of the work was a backlog, and we were not sure of the on- going requirements. After review, the Controller and I do not feel the workload will be decreasing in the future. You approved the 1981-1982 salary range for this Position in June, and no change is recommended in the range, Step Number 145 to 175 in the District' s salary structure, or $1194 to $1610 monthly. Recommendation: I recommend you approve the conversion of the part-time Accounting Specialist Position to a regular, full-time staff position and that you approve the attached job specification for this position. mmw MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-11,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 ACCOUNTING SPECIALIST DEFINITION: Under the direction of the General Manager and periodic supervision of the Controller, the Accounting Specialist is responsible for maintaining an accurate and complete set of the District's financial records. Prepares reports and data for input to computer, prepares claims, issues checks, and prepares District payroll and related reports. Assists in preparation of the annual budget and financial reports. TYPICAL TASKS: Prepares information for computerized portion of monthly budget and Te--d-ger; posts disbursements and receipts; maintains proper accounts in ledger; bal- ances ledger; reconciles County Fund Ledgers; maintains check register; anticipates transfer of funds from County account; supervises disbursements of petty cash; issues purchase orders as authorized; prepares claims lists for Board of Directors; prepares checks on annual claims list; assists in preparation of tax reports and annual budget; prepares monthly budget variance report; examines details of incoming invoices for conformity with District's administrative policy on purchasing pro- cedures; prepares financial records for review as requested by auditor; provides financial data as needed by program leaders for accurate, complete budget prepara- tion; types and distributes time cards at the beginning of each pay period; maintains time card records; prepares District payroll and completes follow-up reports as nec- essary, including retirement contribution reports, completes periodic forms required in connection with Workers' Compensation Insurance and Unemployment Insurance reporting, and meets with their auditors as necessary; maintains proper files of accounting and purchasing records; reviews computer outputs as necessary; acts as liaison with computer firm; answers questionnaires received from time to time requesting District budget infor- ma-L-o;-,; maintains records of payments for rental units and follows up on rent as necessary; maintains worksheets on land acquisitions and purchase contracts; performs other related activities as required. EMPLOYMENT STANDARDS: Education and training equivalent to graduation from high school with additional education and/or training on bookkeeping functions. Should have minimum four years accounting clerk work experience, two of which were in capa- city of full charge bookkeeper. Experience in public organization is desirable. KNOWLEDGE OF: Accounting and bookkeeping functions; financial statements and general Te2_g_e_r _both manual and computer based); the principles and techniques employed in effective financial accounting. ABILITY TO: Complete variety of accounting/bookkeeping tasks accurately and efficiently with limited supervision; establish and maintain effective working relationships with District employees and outside vendors/contacts; use discretion in organizing activi- ties and setting priorities. SKILL IN: Use of ten-key calculator and typewriter. Typing skills necessary for preparation of claims, checks, and reports. Herbert A Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green.NonettrG Hanko,RichardS Bishop Edward Shelley,Harry A.Turner,Daniel G Wendin M-81-96 V (Meeting 81-23 1 oe Sent. 23, 1981) 40MM MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM September 18 , 1981 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Open Space Management Work Priorities Introduction: At your meeting of August 26 , 1981 you continued the agenda item regarding open space management work priorities, (see M-81-90 of August 20) . The Land Manager vacancy and the absence until November 1 of the Open Space Planner leave us short-handed in regular staff. Discussion: The attached tables list projects and activities which will, of necessity, continue and those which can be deferred for a while. The lists relate primarily to office activities for the rest of the calendar year and are not intended to be fully complete even for these. There is also considerable support work by planning for land acquisition staff. Conclusion: In the absence of contrary instructions by the Board, I plan on proceeding on the basis of these lists, hiring temporary em- ployees or contractors where it appears time-effective to do so. M-81-96 Attachment Projects and Activities Which Will, of Necessity, Continue During 1981 (Not in Priority Order) 1. Acquisition reports 2. Edgewood County Park plan review 3. Follow-up on M.R.O.S.D. response to Moffett Levee improvement project 4 . Work with Santa Clara Valley Water District on Stevens Creek develop- ment design 5. Implementation of M.R.O. S.D.-Mountain View baylands trail project 6. Baylands enhancement grant follow-up 7. Program evaluation for 1980-81 fiscal year 8. Site emphasis policies and plan for emphasized sites 9. Oral reports for use and management plan reviews 10. Hassler demolition and operations policy decisions and implementa- tion 11. Monte Bello fire plan audit 12 . Monte Bello parking lot approval, and specifications and bid package 13 . Thornewood earth slide study and mitigation 14. Thornewood house lot size variance preparation and approval 15. Seven Springs development plan follow-up and EIR response 16. Sheldon Road problem at El Sereno Open Space Preserve 17. Extension of Agreement for Deer Hollow Farm 18. Road maintenance agreement for Fremont Older Open Space Preserve 19. Preparation of Roberti Z-berg grant applications 20. Picchetti lease exhibits for Board meeting 21. Ranger residency policies Projects and Activities Which Can be Addressed Later in Fiscal Year 1. Use and management plans in regular format 2. Field operations familiarization program for Board 3. Dog Committee meetings Cla` - 81- 19 Sept. -ber 23 , 1981 Meeting 81-23 Revised MIDPENINSULA REGIONAL OPEN SPACE DISTRICT C L A I M S # Amount Name Description 2489 $ 61 . 75 ABRACADABRA Typesetting Brochures-El Sereno, Saratoga Gap & Rancho San Antonio 2490 68. 16 Carolyn Caddes Black and White Publicity Shots ' 2491 181 . 13 CA Water Co. Utilities 2492 151 . 65 Dorn' s Safety Service District Vehicle Maintenance and Repair 2493 550. 00 Foss and Associates Personnel Services-August 2494 1, 138. 55 Frahm, Edler, and Cannis Engineering Consultation Services-August 2495 21 . 52 The Frog Pond Meal Conference-Monte Bello Parking Lot Review Comm. 2496 3. 06 General Telephone Co. Phone Listing-Rate Increase 2497 27. 44 Jobs Available Advertisement-Land Manager � 2498 10. 50 Lawrence Tire Tire Repair-District Vehicle 2499 27. 56 Los Altos Stationers Office Supplies 12500 82 . 50 Los Altos Garbage Co. Garbage Service-August 2501 1 ,008. 79 Nola E. Masterson Refrigerator Purchase and Generator Repair-Russian Ridge 2502 36 . 32 Minton' s Lumber Building Materials Rental 2503 100. 00 National Recreation and Membership- H. Grench Park Assoc. 2504 33. 09 Norney' s Office Supplies 2505 222. 54 Orchard Supply Hardware Field Supplies-Pipe,Clamps ,Bolts Couplers , Gloves ,Motor and Chain Saw Oil ,Vent for Paint Shed. 2506 475 . 00 City of Palo Alto Permit Fee-Site and Design Review for Parking Lot 2507 58. 86 PG and E Utilities 2508 1 , 355 . 15 Peninsula Oil Co. Gasoline for District Vehicles 2509 349. 89 Precision Photo Lab . Aerials 2510 16 . 99 Rancho Hardware Paint and Paint Supplies 2511 160. 00 Reddy Drilling Los Trancos Fence 2512 144. 21 The Sacramento Bee Advertisement-Land Manager 2513 147 . 60 San Francisco Newspaper AgencyAdvertisement-Land Manager r ct6t-- Claims 81- 19 tember 23 ,1981 Amount Name ting 81_I2scription 2514 $ 277 . 17 Signs of the Times Signs-Rancho San Antonio , Los Trancos , and Monte Bello 2515 32 . 00 David Topley Welding Course-Tuition and Lab Fee 2516 219 . 00 Type Plus Typesetting for Newsletter 2517 88. 57 Valley Stake and Supply Redwood for Retaining Walls- Rogue Valley 2518 28. 00 Renate Bruck Vorberg Taping of Los Gatos Meeting 2519 200 , 74 Xerox Corporation Installment Payment-September 2520 733. 00 Kathy Blackburn Volunteer -Coordinator SerVices- September 2521 190. 67 Petty Cash. Private Vehicle Expense ,Postag( Meal Conferences , Office Supplies , and * Xerox Reductions 2522 39. 46 Emma Johnson Reimbursement for Land Manager Brochure 0-el a Vq mx MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 September 17, 1981 Mr. Ernest Vovakis San Mateo County Planning Department County Government Center Redwood City, CA 94063 Dear Mr. Vovakis: We have received the East Palo Alto Community Plan and EIR. Our de- tailed review and all our comments which follow are restricted to the portions of the Plan and EIR relating to this District' s planning area. The District' s planning area is shown as various shades of green on the enclosed Master Plan. First of all, we compliment your planners, writers, and graphics per- sons on a most comprehensive, clear, and professional quality document! One important item that was not addressed in the draft Plan and EIR is the potential role of the San Mateo County Parks and Recreation Depart- ment in the East Palo Alto Baylands area. A park to the north of Cooley Landing was proposed in the 1968 Parks and Open Space Element of the San Mateo County General Plan. A park was also shown as part of the ten year acquisition program in the 1973 Conservation and Open Space Element. The 1978 Parks and Recreation Element of the General Plan showed that area as scoring high for all the four categories where parks, recreation areas, natural preserves, and wild areas are needed most: The suitability also matched rather well. Thus, there has been a his- tory of studies and policy decisions supporting an important County role there. We recognize that the County currently has funding problems, but that may not always be the case, and the Community Plan is not just a short- term document. We would urge that the County' s potential role in park and trails development be included in the final Community Plan and EIR, since the reasons for a County role given in the listed reports and others have not changed. The proposed uses of the baylands in the draft Plan seem quite consis- tent with the natural resources present and with the needs for recrea- tional areas and natural lands. The role of the Midpeninsula Regional Open Space District which is suggested appears to be quite consistent with District policies (again, with the proviso that the County may also have a role) . Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G Hanko.Richard S.Bishop,Edward G Shelley Harry A Turner,Daniel G Wendin N ty� � ITIDPr.�" hI SULA REGICIiIAL OP:t�: SPACE DISTRi.UT- TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: F.Y.I. DATED: Sept. 17, 1981 Mr. Ernest Vovakis September 17, 1981 Page two Given the right circumstances, my personal dream for both the East Palo Alto and the East Menlo Park baylands would have the District primarily involved in acquiring the necessary property; the County would do park and trails development and operations; large natural areas would be enhanced and preserved; a marina, if feasible, would be developed by the County, Harbor District or other group -- all this would be done under a master plan developed jointly by the agencies involved, not the least of which is the East Palo Alto Community (or City) Council. Thank you for the opportunity to review and respond to the draft Plan and EIR. Sincerely yours, Herbert Grench General Manager HG:ej cc: East Palo Alto Community Council ✓M. R.O.S.D. Board of Directors David Hale MtDPr Lm,,SUL REGIO U L OPEN SPACE DISTRICT' i i TO: BOARD OF DIRECTORS I FROM: H. Grench, General Manager SUBJECT: F.Y.I. DATED:. 9/21/81 i� t� i� r -� �Irml'I MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 September 8 , 1981 Dennis Zamzow, D.P.M. 2500 Hospital Drive Building 9 Mountain View, CA 94040 Dear Mr. Zamzow: I have, since our phone conversation of last week, had several discussions with District management staff concerning the pro- posed 100 mile race scheduled for October 10 and 11 , 1981. It is clear that much more is involved in staging this event than we were led to believe in our earlier conversation. While the District is still interested in permitting this race to take place, we must place several requirements on 'the Use Permit you have been issued (7/21/81) : 1) The District requires a copy of your insurance policy, in the amount of one million dollars ($1,000 ,000 . 00) single limit liability with the "Midpeninsula Regional Open Space District, its officers, employees , and agents" named as additional insureds . This copy of your policy must be received by Ms. Jean Fiddes , Administrative Assistant, at the District office by no later than 5 P.M. , Monday, September 21, 1981 , or your Use Permit will be invalid. 2) The District shall permit the presence of a maximum of four vehicles on the summit of Black Mountain during the hours of this event. Said vehicles shall park only in the areas designated by the District. Access to Black Mountain shall be from Page Mill Road via the Montebello fire road. A combination lock (set at 2-4-6-8) shall be placed on the north gate to allow this access. The California Road Runners shall assume responsibility for any damage that might result from inappropriate use in this area. 3) California Road Runners is responsible for insuring compliance with all District ordinances (except those exempted by the Use Permit) by all participants in this event. Herbert A Grench.General Manager Board of Oirectors,Katherine Duffy.Barbara Green.Nonette G Hanko.Richard S Bishop,Edward G Shelley.Harry A Turner.Daniel G Wendin Page two 4) California Road Runners shall insure that all participants in this event will comply with the orders of any District officers. 5) The District wishes to make clear that this event is being permitted for this year only. This type of event may, in fact, conflict with the District' s primary goals of natural area preservation. This Use Permit in no way sets a precedent for future events of this type on these, or other, District pres,erves. 6) The Use Permit for this event may be revoked by the District at anytime with or without cause. These special conditions are now officially attached to your Use Permit. Should you fail to meet any of them, the Use Permit will be invalid. Please call if there are any questions . Sincerely, Eric R. Mart Operations Supervisor cc : H. Grench, General Manager J. Fiddes, Administrative Assistant D. Woods, Open Space Planner District Ranger Staff IN s, 3a W 0 an rw MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 September 4, 1981 Honorable Daniel O'Keefe California State Senate Room 2057 State Capitol Building Sacramento, CA 95814 Dear Senator O'Keefe: Assemblyman Byron Sher has introduced in our behalf AB 597 relating to regional park and open space districts. There are four such districts in the State operating under Public Resources Code Section 5500 et seq. ; namely, the Midpeninsula Regional Open Space District, the Marin County Open Space District, the East Bay Regional Park District, and the Monterey Peninsula Regional Park District. The bill has the support of all four districts. The bill has now moved to the Senate floor, and we would greatly appreciate it if you would manage the bill to achieve Senate concurrence. Our own district boundaries encompass about 330 square miles, including 15 cities and unincorporated area in northern Santa Clara and southern San Mateo Counties. In the time since the District was formed in 1972 to provide a regional greenbelt for public use, we have acquired about 10,000 acres of land, and we manage this resource in close cooperation with the counties. The bill is basically a housekeeping measure which would accomplish the following things: (1 ) It would update and bring the portions of the District' s legislation having to do with nominations and elections into conformity with the California Elections Code. This would aid the counties' Registrars of Voters and the districts in conducting elections. (2) It would allow dedicated district lands to be transferred to another govern- mental entity for park or open space purposes, while maintaining the strict requirements for release from dedication. Such a change would allow transfers to be made where the lands could be operated more efficiently or effectively by the county; for example, where the county already has a contiguous park facility. Incidentally, there are three ways of releasing lands from dedica- tion: a majority vote of the electorate of the district, a unanimous vote of the district's board of directors (limited to trading up to ten acres per year for land contiguous to district holdings) , and a resolution adopted by two- thirds of the board and a concurrent resolution of the Legislature. Herbert A Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S Bishop.Edward G.Shelley.Harry A Turner,Daniel G.Wendin Honorable Daniel O'Keefe September 4, 1981 Page 2 (3) It would update the maximum interest rate allowed on district notes to the 10% figure allowed by the Government Code, which overrides our code in any event, and would cross-reference our rate to that allowed by the Government Code for future changes. In one instance of an installment purchase of land, a title company did not necessarily agree that the Government Code was over- riding, and we encountered considerable delay in closing escrow. (4) It would allow a seven member board to borrow money or enter into installment purchases with the affirmative votes of five members rather than the six votes now required. This requirement would still constitute more than a simple majority. We have found installment purchases to be a very effective way of acquiring land before its value escalates further and before it is lost to development, particularly since so many landowners would prefer to receive time payments. There has not been a dissenting vote on our board in the eighteen debt transactions into which we have entered. However, there has been trouble at times in six board members being able to attend the critical meeting because of illness or out-of-town business or vacations. Some nego- tiated transactions have a very short time available for board action. A district is, of course, restricted by law in the total amount of debt which can be authorized by the board. Four votes would continue to be required for five member boards. (5) It would make clear that when the district acquires an open space easement and the easement is dedicated for open space, the lands shall be deemed to be enforceably restricted and assessed accordingly. At this point, although it is clear that a district can acquire such easements, it is not clear to the assessors that the property is to be assessed taking the easements into account, as the assessors do for easements granted to cities, counties, or non-profit land conservancies. We stand ready to answer questions you have. Thank you for considering our request. Sincerely, Herbert Grench General Manager HG:ej cc: B. Sher M.R.O.S.D. Board of Directors R. Beckus k"ITY OF SAN CARLOS I SAN e 4 �io 0� Me MaVw Telephone (415) 593-8011 9 September 1981 Supervisor Louise Renne Board of Supervisors City and County of San Francisco City Hall San Francisco, California 94102 Dear Supervisor Renne : On September 16 the Finance Committee will consider a recom- mendation to approve the sale of the Hassler Health Home pro- perty, adjacent to the City of San Carlos, to the Mid-Peninsula Open Space District for a price of 2. 5 million dollars. We are nearing the end of a long process that dates back to 1973 when the City of San Francisco first declared the property "' surplus. After preliminary discussions with San Francisco, /and with the guidance of the San Carlos City Council , a group of our residents led an effort to raise one half the purchase price by means of a bond issue, depending upon the balance being funded by another government agency. The measure was success- ful but subsequent efforts to raise the additional one half of the estimated purchase price were not . After formation of the Mid-Peninsula Regional Open Space District , it became apparent that this agency was the iriosL logical one to finance the purchase. After long negotiations, they were able to secure approval of federal funds for one half of the purchase price. To augment this financing, a group of adjoining property owners in San Carlos formed an assessment district to raise approximately $350,000 (the assessment district was created by a 92% vote ! ) . With the funds finally available, the Open Space District began formal negotiations with the City of San Francisco approximately two years ago. Page Two Supervisor Renne 9 September 1981 Throughout this process, those involved have made an effort to communicate informally with the City, the County of San Mateo , the Open Space District and other agencies. We believe the purchase price is a fair one and can assure you it has been an arduous task to raise the funds . On behalf of the City Council and the citizens of San Carlos , I thank you for your consideration and urge your favorable recommendation to the Board of Supervisors. Yours very truly, MAY rROSA A4YR GD:nc cc : Supervisor Lee Dolson Supervisor Richard Hongisto San Mateo County Board of Supervisors &O"Mid-Peninsula Regional Open Space District San Carlos City Council iIV MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM September 16 , 1981 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: AB 597 The good news is that AB 597 passed the full Senate after passing the Assembly! It then returned to the Assembly for concurrence in Senate amendments. The bad news is that the measure became one of many, many bills that were held over until 1982 because of the reapportionment squabble. Our Legislative Consultant sees no problem getting the bill' s passage when the Legislature reconvenes. I !l I• skill MIDPENINSULA REGIONAL OPEN SPACE DISTRICT i 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 y B September 10, 1981 Honorable Marz Garcia Room 4057 State Capitol Building Sacramento, CA 95814 Dear Senator Garcia: This letter is a follow-up to the conversation we had recently regarding AB 597. We are, of course, disappointed that you were not of a mind to carry the bill in its current form on the Senate floor. The section on open space easements about which you were concerned could be help- ful to us from time to time in preserving valuable open space lands while keeping them in private ownership. Like cities, counties, and non-profit private land conservancies, the District has the power to hold such easements. However, un- like these other groups, the District does not afford a potential property tax break to the owner when we hold an easement. We feel that we should be on a par with other entities. Although we would never expect to acquire many of these easements -- 50 acres would be a very good year -- easements could be very useful in working with cer- tain property owners. There would be very little lost tax revenue and, I believe, trivial State subvention payments. It is also interesting to note that there is less lost property tax when an easement is obtained than when full fee title is acquired. I hope this helps answer your concerns and that you will be able to vote for the bill when it comes up. Thank you for considering our earlier request. Sincerely yours, Herbert Grench General Manager HG:ej cc: M.R.O.S.D. Board of Directors R. Beckus Herbert A.Grench,Genera!Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A Turner,Daniel G Wendin MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 September 16 , 1981 Honorable Daniel O'Keefe California State Senate Room 2057 State Capitol Building Sacramento, CA 95814 Dear Senator O'Keefe: On behalf of the Board of Directors of the Midpeninsula Regional Open Space District, thank you very much for agreeing to carry AB 597 which Byron Sher introduced in behalf of the District. We look forward to working with you in the future. Sincerely, Herbert Grench General Manager HG:ej (/'cc: M.R.O.S.D. Board of Directors R. Beckus Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green.Nonette G Hanko,Richard 5 Bishop,Edward G.Shelley,Harry A Turner,Daniel G VVendin 40 - 0 OEM MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 September 16, 1981 Honorable Alfred E. Alquist California State Senate Room 5031 State Capitol Building Sacramento, CA 95814 Dear Senator Alquist: On behalf of the Board of Directors of the Midpenin- sula Regional Open Space District, thank you very much for carrying AB 597 which Byron Sher introduced in behalf of the District. We look forward to continuing to work with you in the future. Sincerely, Herbert Grench General Manager HG:ej cc: M.R.O.S.D. Board of Directors R. Beckus Herbert A Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,NonetteG.Hanko.Richard S.Bishop.EdwardG Shelley,Harry A Turner,Daniel G.Wendin