HomeMy Public PortalAbout19810923 - Agendas Packet - Board of Directors (BOD) - 81-23 F
Meeting 81-23
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
Regular Meeting
Board of Directors
A G E N D A
Wednesday 375 Distel Circle, Suite D-1
September 23 , 1981 Los Altos , California
(7 : 3 0) ROLL CALL
APPROVAL OF MINUTES -- July 22 and August 26 , 1981
WRITTEN COMMUNICATIONS
ADOPTION OF AGENDA
ORAL COMMUNICATIONS
OLD BUSINESS WITH ACTION REQUESTED
(7 :45) 1. Final Adoption of Summary Status Report on Use and Management
of Planning Area IV - Rancho San Antonio Open Space Preserve
-- H. Grench
(7: 50) 2. Public Notification Procedures Relating to Public Participation
in Planning Process -- K. Duffy, N. Hanko, D. Wendin
NEW BUSINESS WITH ACTION REQUESTED
(3 : 10) 3. Adoption and Implementation of Lead Ranger Program -- H. Grench
(8 :40) 4. Conversion of Coordinator of Volunteer Programs Contractual
Position to Regular Part-Time Staff Position -- H. Grench
(8 :50) 5 . Conversion of Accounting Specialist Position to Regular Full-
Time Staff Position -- H. Grench
OLD BUSINESS WITH NO ACTION REQUESTED
(8 : 55) 6 . Open Space Management Work Priorities -- H. Grench
(9 : 25) INFORMATIONAL REPORTS
CLAIMS
CLOSED SESSION - Land Negotiations
ADJOURNMENT
TO ADDRESS THE BOARD: When an item you'u conceAned with appeaAz on
the agenda, ptease addl'te/S.5 the Boated at that time; otheAw ins e, you may
addAels,5 the Board undvL Otat Communicatiou. When recognized, ptea/se
begin by ztating yowit name and adcke,6/s. Concizen"6 %z appreciated.
We tequut that you comptete the �oltmz provided 6o yout name and a(4—
cttez,s can be accultattety inctuded in the mintttes.
Herbert A Grench,General Manager
Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G Shelley,Harry A.Turner,Daniel G Wendin
Meeting 81-18
q July 22, 1981
MIDPENINStJLA REGIONAL OPEN SPACE DISTRICT
375 DISTEL. CIRCLE,SUITE D-1,LOS ALTOS.CAI,:IF'-'RNIA 94022
(415) 965-4717
Regular Meeting
Board of Directors
M. I N U T E S
July 22 , 1981
I. ROLL CALL
Vice President Daniel Wendin called the meeting to order at 7 :35 P.M.
Members Present: Katherine Duffy, Daniel Wendin, Barbara Green,
and Nonette lfaiiko.
Members Absent: Edward Shelley, Harry Turner, and Richard Bishop.
Staff Present: Herbert Grench, Craig Britton, Steve Sessions,
Charlotte MacDonald, Del Woods, and Joan Combs.
II. APPROVAL OF MINUTES
A. June 24 , 1981
D. Wendin noted a typographical error on page 7 , paragraph 3,
which should read fire "lane" instead of fire "land" .
Motion : N. lianko moved the adoption of the minutes of June 24 ,
1981 as corrected. B. Green seconded the motion. The
motion passed unanimously.
B. July 8 , 1981
Motion: B. Green moved the adoption of the minutes of July 8,
1981 . K. Duffy seconded. The motion carried unanimously.
III. WRITTEN COMMUNICATIONS
J. Combs reported the Board had received a letter, dated July 20 ,
1981, from Thomas Harrington, 105 Fremont Avenue, Los Altos,
concerning the Monte Bello Open Space Preserve parking lot
comparison criteria. The Board agreed to consider the letter
during the discussion of item 2.
H. Grench noted a set of letters had been received from Jones,
Hall, Hill, and White, concerning the District tax anticipation
note. Letters were also received from Santa Clara County Super-
visors Zoo Lofgren and Dan McCorquodale, and Santa Clara County
Associate Planner Don Weden, thanking the District for its support
of the Planning Department during recent budget hearings.
IV. ADOPTION OF' AGENDA
D. Wendin stated the Board's consensus that the agenda was adopted
as written.
V. ORAL COMMUNICATIONS
There were no oral communications ,
VI . SPECIAL ORDERS OF THE DAY
C. MacDonald showed the Palo Alto League of Women Voters ' film,
"Thin Edge of the Bay" .
t lerbert A Grench,General Manager
Board o/Vitecrors.'KaOier;ne Duffy.Batbara Green,NunettvG Han%o,Richard S Bishop, Siiel!ey,Harry A Turner,Daniel wendin
Meeting 81-18 Page two
VII . OLD BUSINESS WITH ACTION REQUESTED
A. Follow-Up on the Monte Bello Open Space Preserve Parking Lot
Approval Process
S . Sessions introduced memorandum M-81-82 , dated July 16 , 1981 ,
noting the information contained in the memorandum was forwarded
to the City of Palo Alto staff. lie said a joint meeting to dis-
cuss the G, F 11 and L locations is planned to be held with the
Palo Alto Plannincl Commission, respective staffs , and some Palo
Alto Council members no later than the second week in August.
D. Wendin noted that items D and E in the memorandum should be
stated sonu7!what differently, as the basic idea of the process was
that the Board would select a parking lot location in conjunction
with the Planning Commission by August 26 , the potential "closed
door" meeting. He noted that the meeting with the Palo Alto City
Council was not a joint meeting.
S. Sessions noted that item C was the presentation, D the actual
selection based on the discussion.
N. Hanko said the phrase "hold a joint meeting with" should be
deleted from item E, and suggested changing "to approve" to
'present for approval" .
D. Wendin said it should be made clear that D is a joint meeting
with the Board and the Planning Commission.
S. Sessions, referring to item C, noted that the Palo Alto City
staff felt the first joint meeting should be held in the field.
A complete packet of information, based on the criteria, would
be made available, and conceptual sketches Of the three locations
would be available..
D. Wendin said adequate time was needed for public input, which
would mean allowing for a change of criteria at the final meeting.
Ile added that at the first joint meeting in August, the criteria
adopted by the Board would be reviewed, and a set of criteria
tentatively adopted by the Board and Planning Commission. The
second meeting in August would probably be a formal meeting in
the Palo Alto City Council. Chambers, with public comment on the
criteria and ratings of each site. lie added that he felt it
was imperative that the Board and Planning Commission tentatively
work out an agreement on criteria and filling in the blanks prior
to the second joint meeting. This would be distributed to the
two groups and to the public.
N. Hanko said she would like the set of criteria, without the
ratings or with only staff' s ratings, s-nt to the Planning
commissions.
H. Grench suggested, as an alternative :structure, the tentative
adoption of criteria, a joint meeting %,;-Ith the Planning Commission
to discuss criteria, followed the same day by a field trip to
the sites , and possibly reconvening at the office for arriving
at consensus .
'Meeting 81-18 Page three
Motion : D. Wendin moved to direct staff to choose a date for a
6 P.M. field trip, followed by a public meeting at an
appropriate place'. K. Duffy seconded. The motion
passed unanimously.
Motion: N. Hanko moved that a fifteenth criterion, suggested by
Thomas Harrington and concerning visual impact on neighbors
and local support, be added. B. Green seconded the mot-*Lon.
Discussion: S. Sessions pointed out that Number 14 was
intended to take neighbors ' visual impact into consideration.
N. Hanko withdrew the motion with the permission of B. Green.
Lewis Reed, 225 Lindenbrook Road, Woodside, representing the Mid-
peninsula Trails Council, asked if provisions had been made for
horse trailer parking. He stated that since Monte Bello Open Space
Preserve had a number of horse trails , the existing equestrian use
should be maintained.
S. Sessions said the "G" location was not originally designed to
accommodate horse trailers , and "L" could accommodate one or two
horse trailers on a casual basis , but not on a weekend.
Harry Haeussler, 1094 Highland Circle, Los Altos, asked for a
definite commitment from the District to provide horse trailer
parking within a reasonable length of time.
D. Wendin said he did not think any of the three sites. under
consideration were adequate for horse trailer parking, and there-
fore, he did not want to see trailer parking stated as a criterion.
He added that he felt the District had made a commitment to include
horse trailer parking for the Monte Bello Open Space Preserve,
but the commitment did not apply to the parking lots under
consideration. Ile suggested that equestrian groups present input
at the first meeting in August.
N. Hanko suggested a Board consensus to endeavor to provide horse
trailer parking, although not necessarily on the sites currently
being considered. She added she would like to see horse trailer
parking provided at another site, to be determined at a later date,
and added she felt that horse trailer parking should not be part
of the criteria being considered.
Motion : K. Duffy moved the adoption of the criteria, re-ordering
them to group visual and safety factors, and suggested
that an initial paragraph be added saying that no
weighting of the criteria was implied.
Discussion: N. Hanko suggested that it should also be
noted that the rating of the criteria was staff ' s.
B. Green seconded the motion. The motion passed unanimously.
The Board directed that the invitation to the joint meeting be sent
to the Palo Alto Planning commission from the President or Vice
President of the Board, with copies to the Palo Alto City Council.
Staff' s eva'luations would be included as an informational item,
noting that they have not been adopted by the Board.
B. Proposed Schedule for Thornewood Lease Negotiations
C. Britton reviewed memorandum M-81-84 , dated July 22, 1981 , noting
Meeting 81-18 Page four
t.hi--it' staff hopes L-o come to the Board with ,..Lnal documents for Con-
sideration at the second meeting in August or first meeting in
September. He noted that he also hoped to present the ],case
agreement for the Picchetti as well as Thornewood sites at the
second meeting in August. He said the exchange agreement with
the Ganos could be accomplished first, and the lease agreement later.
Motion:, D. Wendin moved approval of the proposed target schedule
for Thornewood lease negotiations, giving the staff option
to delay the lease agreement until no later than 30 days
following positive action by Woodside. B. Green seconded
the motion. The motion carried unanimously.
VIII. 14EII BUSINESS WITH ACTION REQUESTED
Use and Management Plan Status Report for Foothills Open Space Preserve
S. Sessions reviewed report R-81-34 , dated July 15 , 1981 .
Motion: N. Hanko moved the adoption of the use and management
recommendations for Foothills Open Space Preserve. D.
Wendin seconded the motion. The motion passed unanimously.
IX. INFORMA!.VIONAL REPORTS
H. Grench announced that S.Sessions had accepted a job offer and
would be leaving the District July 24.
N. Hanko said she would like to place a resolution on the next
agenda supporting the attempt to preserve the Bair Island area.
N. Hanko announced that the Palo Alto City Council voted to instruct
their attorney to draft a dedication ordinance for 43p, acres of the
Arastra property.
S. Sessions noted that San Mateo County has adopted a subdivision
moratorium for the Skyline corridor.
S. Sessions reported that on July 16 , San Mateo County consultants
presented conceptual. plans for Edgewood Park.
X. CLAIMS
Upon questioning from N. Hanko, S. Norton advised that it was proper
for her to vote on item 2344 , since the debt was already an obligation
of the District. N. Hanko stated that, were there not a need for a
quorum, she would abstain from item 2344 , a chock to I .B.M.
Motion : D. Wendin moved approval of the revised claims, C-81-15, dated
July 22 , 1981. B. Green seconded the motion. The motion
passed unanimously.
XI. CLOSED SESSION
The BoYiF-d- - recessed to Closed Session at 9 : 50 P.M. for the purpose of
discussing land negotiations and personnel .
XII . ADJOURNMENT
iffi—e B-6—ard—reconvened to adjourn at 10 :40 P.M.
Joan Combs
Secretary
1-15
y 22 ,1981
Meeting 81-18
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
# Amount Name Description
2320 $ 100. 00 Regents of University of- CEQA Seminars-D.Woods and
California A. Watt or M. Gundert
2321 28. 72 Katherine Duffy Telephone Expenses-May ' 80-
June ' 81
2322 8.52 B & H Equipment Co. Wedge Guard
2323 1, 100.00 Foss & Associates Personnel Services-May and June
2324 489.00 Flinn, Gray & Herterich Fidelity Bonds
2325 188. 73 Harfst Associates , Inc. Computer Services-June
2326 10.00 Stanley R. Norton June Telephone Expense
2327 34. 15 Pacific Aerial Surveys Aerial Photo
2328 550. 00 Louis Bordi & Son Discing-Las Trancos
2'"9 75. 00 John Pichetti Discing Fremont Older
k,o 276. 62 CA Water Service Co. Utilities
2331 20. 50 Joan Ferguson Reimbursement-Books on First
Aid and Rescue
2332 40. 00 Excel Pool & Patio , Inc. Pool Maintenance
2333 82. 91 The Hub Schneider's Ranger Uniforms
2334 1, 364. 10 Dorn' s Safety Service District Vehicle Expense
2335 450. 00 Louis Bordi & Son Discing-Monte Bello Ridge
2336 29. 90 Norney' s Office Supplies
2337 15. 76 San Jose Art Drafting Supplies
2338 90. 11 Union oil District Vehicle Expense
2339 200. 74 Xerox Installment Payment-July
2340 48. 00 Del Woods Private Vehicle Expense
2341 54. 87 ZZZ Sanitation Portable Toilets-Los Trancos
2342 1,402. 76 Signs of the Times Molding Dies-Trail Signs ,
Hidden Villa Signs ,Informational
Signs
Z,4
43 398. 02 Hawkins-Hawkins Co. ,Inc. Metal Signs
992. 05 IBM Selectric III Typewriter
2345 19. 33 Graphicstat, Inc. Enlargement Print-Soaring Area
Sign
2346 28. 33 Peninsula Office Supply Legal Blue Binders
C-81-15- Page2
July 22 , 1981 Revised
Meeting 81-18
Amount Name Description
2347 $ 3 ,900. 00 Rogers , Vizzard & Tallett Legal Services-June
S 1 , 800. 00 The CEIP Fund, Inc. Environmental InternProgram
2,,) 900. 00 Clevenger Realty Appraisal ' Appraisal Services-Guiffre'
Co. Property
2350 2 ,116. 00 Gregory Archbald Professional Services-Winship _
Property
2351 7. 00 FirstAmerican Title- -Recording Deed
Insurance Co.
2352 190. 00 First American Title- Preliminary Titl& Reports-
Guaranty Co.
2353 48. 97 PG and E ' Utilities
2 354 27. 50 Emergehcy Vehicle. Systems Service Call-District Vehicld
2355 696. 18 Minton' s Lumber & Supply Lumber,Concrete Mix,Shop Supplies
Paint and Plumbing Supplies
2356 1,242. 02 . Orchard Supply Hardware Fence Posts- and Barbless Fence
Wire,Electrical Supplies ,Paint
Supplies , and Field Tools'
2357 758. 91 Pacific Telephone Telephone Service for June ,and
Repair and Installation Work
2358 273. 19 The Highsmith Co, Inc. Revolving Display Racks
2359 26 . 62 Environmental Volunteers Partial -Payment for Chemical
Toilets-Environmental Volunteer
Picnic
2360 193.17 Harbinger Communications * Computer Charges-March,April ,Ma-,-
2361 83. 20 CA Tomorrow. ' Postage-200.0 Conference *Flyers -
2362 134. 50 Petty Cash Office Supplies ,Film,Repair Part-
for Hydraulic System, Sink
Fixture for Administration Offici
Rental of Ptoject6r,Meal Con-
ference ,Drafting Supplies ,Film
Processing, Book, Out-of-Town
Meeting Expense and Docent
Refreshments-Fremont Older Tour.
2363 1000. 00 Orrick, Herrington & Reissue of Windy Hill Notes
Sutcliffe
Meeting 81-21
4141 41
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
Regular Meeting
Board of Directors
M I N U T E S
August 26, 1981
I. ROLL CALL
In the absence of the President and Vice-President of the Board,
Director E. Shelley called the meeting to order at 7 :40 P.M.
Members Present: Katherine Duffy, Edward Shelley, Nonette Hanko,
Harry Turner, and Barbara Green.
Members Absent: Richard Bishop and Daniel Wendin. J. Fiddes stated
D. Wendin had informed staff he would be late for the meeting.
Staff Present: Herbert Grench, Craig Britton, Charlotte MacDonald,
Del Woods, Mary Gundert, Stanley Norton, and Jean Fiddes.
Motion': B. Green moved the Board appoint E. Shelley President Pro
Tempore until Vice-President D. Wendin was present. N. Hanko
seconded the motion. The motion passed unanimously.
APPROVAL OF MINUTES
A. July 22, 1981
Motion: N. Hanko moved postponement of the approval of the July 22,
1931 minutes to the next Regular Meeting. E. Shelley seconded
the motion. The motion passed unanimously.
B. July 27, 1981
Motion: B. Green moved the approval of the minutes of the July 27,
1981 Special Meeting. K. Duffy seconded the motion. The
motion passed unanimously.
C. August 12, 1981
N. Hanko requested paragraph five, page three, be changed by
inserting the word "necessarily" between "not" and "be" to
read: "N. Hanko and D. Wendin responded the District was
committed to providing adequate parking space for horse-
trailers in the area, but that such parking would not
necessarily essarily be located in the new parking lot. "
Motion: K. Duffy moved the minutes of August 12, 1981 be approved as
amended. B. Green seconded the motion. The motion passed
unanimously.
WRITTEN COMMUNICATIONS
J. Fiddes stated the Board had received a letter, dated August 17,
1981, from John F. Killian, Division Chief, Special Accounting, office
of Controller, County of San Mateo, regarding the total value of the
assessable property within the District for fiscal year 1981-1982.
H. Grench stated no Board action was required and noted the assessed
valuation was consistent with budget projections.
Herbert A.Grench,General Manager
Board of Directors:Katherine Duffy,Barbara Green.NonetteG.Hanko,Richard S.Bishop.Edward Shelley,Harry A Turner,Daniel G Wendin
Meeting 81-21 Page two
IV. ADOPTION OF AGENDA
K. Duffy stated that certain constituents in Los Gatos had requested
that, if and when the Board considered a Resolution of Public Necessity
for the Novitiate property, the meeting be held in Los Gatos, and she
requested an item be placed on the agenda to discuss the request.
E. Shelley stated the Board' s consensus that this request be considered
an emergency item and be Placed on the agenda under New Business with
Action Requested after item three on the agenda.
E. Shelley stated the agenda as modified was adopted by Board consensus.
V. ORAL COMMUNICATIONS
Larry Faber, representing the Midpeninsula Trails Council, requested
that equestrians be allowed to park horsetrailers in the proposed
Monte Bello Open Space Preserve parking lot until a designated area
for horsetrailer parking was available on the McNiel property.
E. Shelley noted item three on the agenda was on the Monte Bello Parking
lot and suggested Mr. Faber discuss the Council ' s request at that
time.
Robert Mark, 725 Cowper Street, Palo Alto, expressed his compliments
to the Board on the excellent job of trail signing at the Los Trancos
Open Space Preserve, noting he hoped such signing would occur on other
District preserves.
VI. SPECIAL ORDERS OF THE DAY
A. Landscaping with California Oaks
D. Woods introduced Nancy Hardesty of Toyon Landscape Architecture of
Palo Alto and with whom the District had contracted for designing
the Monte Bello parking lot. Ms. Hardesty made an informational
slide presentation on landscaping with California oaks, noting sne had
planned to landscape areas around the parking lot with California oaks.
D. Wendin arrived at 8 :15 P.M. , and E. Shelley turned over the chairing
of the meeting to Vice-President Wendin.
VIZ. OLD BUSINESS WITH ACTION REQUESTED
A. Proposed Addition to Monte Bello Open Space Preserve (McNiel
Property)
C- Britton reviewed report R-81-36, dated August 21, 1981, regarding
the proposed acquisition of the McNiel property as an addition to the
Monte Bello Open Space Preserve. He noted a voluntary settlement
had been reached to allow the District to purchase the property for
$600, 000, with escrow closing on October 31, 1981 unless extended by
either party. He said that in the event the District, due to the
application for a federal Land and Water Conservation Fund grant,
needed to delay the close of escrow until as late as March 1, 1982,
the District could rent the property beyond October 31, 1981 on a
monthly basis at a rate of $4 , 500. He reviewed the use and manage-
ment recommendations for the property, noting that staff would
investigate the three new use and management recommendations and
return to the Board with their findings or the status prior to the
District taking actual Possession of the property and opening it to
the public.
Harry Haeussler, 1094 Highland Circle, Los Altos, stated his dis-
satisfaction that the public had not been invited to discuss the
proposed use and management of the property and that the public was
not taken into consideration when the District purchased land.
Meeting 81-21 Page three
D. Wendin asked what the procedure would be between this meeting
and October to get public input on the use of the property and the
proposed use and management recommendations.
D. Woods noted that normally, when a change of use for a property
was being considered, staff would invite people who had an interest
in the property into the office to discuss possible uses. He noted
that in cases where a great deal of interest had been expressed, a
public meeting would be held on the matter, as in the case of Windy
Hill.
N. Hanko noted she intended to discuss public notification for the
land use and planning process later in the meeting.
Larry Faber, 3127 David Avenue, Palo Alto, askeC whether staff would
actively solicit input from the public an(, organized groups.
Tom Harrington and Robert McKim, neighbors of the NcNiel property,
requested they be invited to the office when the use and manage-
ment recommendations were considered. Lewis Reed stated the Mid-
peninsula Trails Council. should be involved in the process.
H. Grench explained the difference between interim and regular use
and management plans, noting the recommendations before the Board
were interim recommendations and that the entire Monte Bello Open
Space Preserve would be reviewed in 1982.
Tom Kavanaugh, 1726 Spring Street, Mountain View, asked why the
District would consider renting the property. C. Britton explained
the aspects of the grant, noting that if escrow closed in October
and the grant were awarded in February, the District would not be
allowed retroactive costs.
K. Duffy asked when the use and management plan would be returned to
the Board, and D. Woods responded it was his understanding that
staff would return to the Board in October with input on some of the
more specific recommendations because it would be inappropriate to
wait until May to address them.
D. Wendin asked what questions regarding equestrian use staff would
be considering before reporting to the Board in October. D. Woods
responded staff would investigate the questions of whether there
should be equestrian parking on the McNiel property, where horse-
trails would be, and what the impact would be on the rest of the
preserve if immediate action was taken. He noted that, depending on
the degree of the various impacts, staff might recommend that no
action be taken until May when the entire site was reviewed and total
impacts could be considered.
Motion: D. Wendin moved the Board adopt Resolution 81-41, a Resolu-
tion of the Board of Directors of the Midpeninsula Regional
Open Space District Authorizing Acceptance of Agreement to
Purchase Real Property, Authorizing Officer to Execute Certi-
ficate of Acceptance of Grant to District, and Authorizing
General Manager to Execute Any and All Other Documents
Necessary or Appropriate to Closing of the Transaction
(Monte Bello Open Space Preserve - McNiel Property) .
Meeting 81-21 Page four
N. Hanko seconded the motion. The motion passed unanimously.
Motion: D. Wendin moved that the Board adopt the additional use and
management recommendations and dedicate the property as public
open space land, with the understanding that each of the three
new recommendations will be the subject of staff planning which
will be returned to the Board before actual taking of possess-
ion. N. Hanko seconded the motion.
Discussion: Wally Kauffmann, one of the heirs to the property,
stated he was being displaced from his land. C. Britton re-
viewed the history of the acquistion procedure for the Board.
Motion to Amend: N. Hanko moved to amend the motion by adding a fourth
use and management recommendation that states : "4) Staff to ir-
vestigate a proposed trail or site focusing on the Stevens
Creek Watershed for the purpose of commemorating Frances
Brenner. " D. Wendin seconded the motion.
Discussion: H. Grench noted the District had received dona-
tions in the amount of $2850 for the Brenner memorial Fund.
The motion passed unanimously.
The motion, as amended, passed unanimously.
C. Britton stated the District had been requested by the McNiel ' s
family attorney to allow a 30 day grace : period beyond the close of
escrow or District rental of the property for the residents to move
off the property, as well as to allow Mr. Dan Kauffmann and his family
to remdin on the property in order to allow him to be an informal
caretaker of the property while the District rented the property.
D. Wendin stated the Board' s concurrence that staff should use its
discretion in handling this matter.
B. Monte Bello Open Space Preserve Parking Lot Plan
H. Grench reviewed memorandum M-81-91, dated August 20, 1981, and stated
staff was anticipating that, at the end of the discussion, the Board
would be able to approve a plan for the Monte Bello parking lot that
could be submitted to the City of Palo Alto for approval.
Nancy Hardesty of Toyon Associates reviewed the parking lot plan she
had prepared for the F2 location, as well as two alternate plans for
the same location, both of which had different configurations for the
landscape reserve areas. After various recommendations were made on
refining the first alternate plan, which included a parking reserve in
the southwest corner of the parking area, D. Wendin noted there appeared
to be Board consensus on the general aspects of the first alternate
plan discussed.
Motion: D. Wendin moved that the Board direct staff to proceed with
Exhibit Overlay #1, be authorized to appoint a sub-committee
of the Board to review the final parking lot plan in behalf
of the Board, and that the committee schedule a meeting at an
appropriate time, as meets their schedule, for final review.
H. Turner seconded the motion.
Discussion: D. Wendin stated the Committee meeting should be
publicly noticed so that any Board member could attend. The
motion passed unanimously.
Meeting 81-21 Page five
D. Wendin appointed himself, H. Turner, and N. Hanko to serve on the
Committee and stated the meeting would be held on Wednesday, Septem-
ber 2, 1981, at noon at the District office. He noted that no additional '
approval from the Board would be requested if the Committee had no
objections to the final plan.
VIII. NEW BUSINESS WITH ACTION REQUESTED
A. Summary Status Report on Use and Management of Planning Area IV
Rancho San Antonio Open Space Preserve
D. Wendin stated the Board should next consider this agenda item since
there were members of the public in the audience who had anticipated
it would be discussed at 8 :55 P.M. He noted the added agenda item on
scheduling a meeting in Los Gatos would be considered after the summary
status report. There were no objections.
The Board recessed for a break at 9:50 P.M. and reconvened for the
meeting at 10: 04 P.M.
N. Hanko noted the Board had voted in adopting the agenda to consider
the Novitiate item before the item on Planning Area IV, and noted she
felt it inappropriate to change the order of the agenda at this time.
Motion: D. Wendin moved that the Board consider item four on the
agenda at this time. E. Shelley seconded the motion. The
motion passed on the following vote:
AYES: K. Duffy, B. Green, E. Shelley, D. Wendin, and H. Turner
NOES: N. Hanko
D. Woods highlighted the summary status report on the use and manage-
ment of Planning Area VI - Rancho San Antonio Open Space Preserve
(report R-81-35 of August 19, 1981) .
D. Wendin questioned the status of the suggestions of placing direc-
tional signs on Foothill Boulevard at St. Joseph' s Avenue and Cristo
Rey Drive in order to direct preserve users to the parking facilities
at Rancho San Antonio County Park. D. Woods responded he did not
know the status, and D. Wendin requested staff follow-up with City
of Los Altos staff and report back to the Board.
N. Hanko asked if any public input had been solicited in formulating
the summary report. D. Woods responded he had reviewed the recommen-
dations with two representatives of the Midpeninsula Trails Council
and that some neighbors on Mora Drive had been contacted regarding
the gate installation at the Mora Drive entrance to the preserve.
N. Hanko asked if public meetings would be held to gather input for
the next review of Planning Area IV. D. Woods responded that if staff
felt changes in existing uses were to be recommended, public meetings
would be held; if uses were to remain status quo, then there would
probably not be any public meeting.
D. Wendin requested the record indicate that he expected public re-
views for Rancho San Antonio use and management plans.
Carolyn Lekberg, representing the midpeninsula Trails Council,
complimented the District on the Rancho San Antonio Open Space Pre-
serve, said the Council would be active in the detailed review of the
Preserve next year, and noted the Council would be working with Santa
Clara County to install a horse trail from Mora Drive to the County' s
horse trailer parking lot and would be watching the type of fencing
installed around Deer Hollow Farm.
Meeting 81-21 Page six
Harry Haeussler felt an equestrian stile should be installed on
Mora Drive, noted the Mora Drive entrance was restrictive to people
who did not live in the immediate area since there was no place to
park, and recommended that a parking area be constructed inside the
preserve boundaries to accommodate users.
Motion: D. Wendin moved the Board tentatively adopt the use and manage-
ment recommendations, moving final adoption to the Board' s
next Regular Meeting. K. Duffy seconded the motion. The
motion passed unanimously.
H. Haeussler stated he felt members of the public should be able to
provide input on use and management recommendations before the staff
presented their recommendations to the Board.
B. Scheduling of a 6pecial Meeting in Los Gatos
K. Duffy stated she had received a telephone call from a former mayor
of the Los Gatos City Council who had formally requested that the Board
consider holding any meeting concerning a Resolution of Public Necessity
for the Novitiate property in Los Gatos.
Discussion centered on holding a meeting in Los Gatos to gather public
input on the acquisition of the Novitiate property. E. Shelley stated
the Board has in the past traditionally taken any final Board action
at the District office when the general public would be more likely to
attend. D. Wendin questioned staff as to whether there was any prob-
lem in delaying consideration of the acquisition of the Novitiate
property for two weeks. C. Britton responded that time was of the
essence, but consideration could be scheduled at the Board' s pleasure.
Motion: D. Wendin moved the Board hold its next Regular Meeting in Los
Gatos at a place to be arranged by staff and that a Special
Meeting be held on Wednesday, September 16, 1981 which would
have as agenda items those items which would normally have
been considered at the first Regular Meeting. B. Green
seconded the motion.
Discussion: H. Grench noted the Board considered meetings
held at locations other than the District office to be Special
Meetings and noted staff had recommended the cancellation of
the September 9 Regular Meeting because it was the Admissions
Day holiday and the Board' s Rules of Procedures disallowed
meetings on holidays.
Amended Motion: D. Wendin moved to amend his motion to state that the
Board (1) cancel its Wednesday, September 9 Regular Meeting,
(2) hold a Special Meeting on Thursday, September 10 in Los
Gatos for the purpose of having an informational meeting on
the proposed acquisition of the Novitiate property, and (3)
hold a Special Meeting on September 16, 1981 that would have
regular agenda items from the 9th. B. Green concurred. The
amended motion passed unanimously.
D. Wendin directed S. Norton to be prepared at the meeting in Los
Gatos to tell the Board how to hear the public comment in order to
protect the interests of both parties involved.
Meeting 81-21 Page seven
C. Public Notification Procedures
N. Hanko summarized the public notification procedures proposed by the
Public Notification Committee in memorandum M-81-87, dated July 22, 1981.
She noted the proposed procedures related to public notification for
land acquisitions, condemnations, grant applications for land acquisi-
tions and amendments covering additions to applications, and land use
planning.
B. Green noted there should only be one asterisk after notification to
the Clerk of a city, or county if no city, in the case of land acquisi-
tion.
K. Duffy requested that notification in cases of condemnation be aster-
isked differently to note that eight days notice, rather than five,
would be given.
Motion: N. Hanko moved that the Committee recommendations be adopted
by the Board. D. Wendin seconded the motion.
Motion to Amend: N. Hanko moved to amend the motion to add an Item
"f" to Land Acquisition stating: "Notification of owners of
contiguous property" . The motion was not seconded.
Discussion: N. Hanko noted this item had been a minority
committee viewpoint and said she felt there was a value to the
District in notifying people who live on adjacent property to
property being considered for acquisition or at least noti-
fying the legal property owner. Beez Jones, 16891 Stevens
Canyon Road, Cupertino, and Tom Kavanaugh expressed their
support for N. Hanko' s motion, noting the District, as a
public agency should notify contiguous landowners. Lewis
Reed suggested the District publish its agenda in local news-
papers in order to notify the public of actions being considered
by the Board.
Following the discussion, the motion to amend died for lack of
a second.
Sam Jones, 16891 Stevens Canyon Road, Cupertino, noted the proposed
policies should be clarified to state the agenda notice would be mailed
to the press free of charge and to persons and organizations that sub-
scribed to the agendas.
Motion to Amend: D. Wendin moved to amend the motion by changing the
note on the bottom of Page Seven to read: "All Use and Manage-
ment plans included in an acquisition report and any other
land use actions or reviews (except for hazards or other
emergencies) shall be placed on the next regular agenda for
final approval, but staff may request a delay at the time the
action is first heard" . N. Hanko seconded the motion. The
motion passed unanimously.
H. Turner stated he felt the District as a Public agency had to make
itself fully accountable for actions relating to condemnation and
stated he would be making three motions to amend the proposed policies
on condemnation.
Meeting 81-21 Page eight
Motion to Amend: H. Turner moved to amend item C to read as follows :
"In all cases, press releases are also sent in advance of
meeting. " N. Hanko seconded the motion.
Discussion: E. Shelley asked S. Norton if such a statement
would have any legal implications . S. Norton suggested the
motion be amended to include a statement to the effect that
the failure to give such notice in any particular instance
would not affect the validity of the action taken. D. Wendin
and K. Duffy stated they opposed the motion because of its
redundancy and was not required in all cases since it was
sometimes a procedural item, as in the McNiel case. L. Reed
noted that such releases were not necessary if the agenda was
printed in local papers. N. Hanko said the release would
inform the public of an extraordinary Board action, and was
not redundant. The motion failed to pass on the following
vote:
AYES: B. Green, H. Turner, and N. Hanko
NOES: D. Wendin, K. Duffy, and E. Shelley
Motion to Amend: H. Turner moved to add an Item H that reads: "In
some cases, notification by panel advertising be published in
the newspapers in advance of the meeting as deemed appropriate
by the Board. " N. Hanko seconded the motion.
Discussion: H. Grench stated he did not feel published agendas
and panel advertising were an efficient expenditure of funds.
H. Turner said the District should make a strenuous effort to
hold ourselves responsible for the action taken. H. Turner
said he felt such ads could be run in the Peninsula Times
Tribune and the San Jose Mercury. E. Shelley questioned the
mechanics of the motion, noting the Board would have to con-
sider a condemnation action, prior to it appearing as an agenda
item. H. Turner withdrew his motion for rephrasing, and
N. Hanko agreed to the withdrawal.
Motion to Amend: H. Turner moved to add an Item H that reads: "In
every case, notification by panel advertising be published
in advance of the meeting. " N. Hanko seconded the motion.
Discussion: E. Shelley questioned the expense of such adver-
tising and whether it was sufficient to place such notification
in only the Peninsula Times Tribune and the San Jose Mercury.
H. Turner withdrew his motion and N. Hanko agreed.
Motion: H. Turner moved that staff be directed to return to the Board
with a list of newspapers in which such ads should be published,
the typical size of a panel ad, and estimated costs of such
panel advertising. N. Hanko seconded the motion.
Discussion: D. Wendin noted it would be appropriate to table
this motion until the Board voted on the motion presently being
considered. H. Turner, with N. Flanko' s agreement, withdrew the
motion.
Meeting 81-21 Page nine
Motion to- Amend: H. Turner moved the double asterisked footnote in-
clude the phrase: "This is one of the major means of receiving
notice of condemnation actions by the District" . The motion
was not seconded.
D. Wendin directed staff to present the draft form letter proposed to
be sent to organizations as an informational item for the Board for
comment.
C. Britton requested the Board consider a change in Item 3a of Grant
Applications for Land Acquisitions and Amendments Covering Additions
to Applications.
Motion to Amend: H. Turner moved the Board amend Item 3a under Grant
Applications to include the following statement after the
word "report" : " (except those situations where .the specific
property has previously come co Board attention in public
session and; 1) a resolution for a grant application was
adopted and there was no owner objection, or 2) a resolution
for a grant application was adopted and as a result, the
District received the requested grant, or 3) a resolution of
public necessity has been adopted) . " E. Shelley seconded
the motion.
Discussion: C. Britton explained that in the three cases
covered in the amendment, a property owner has already been
notified of the District' s intention to acquire the property
involved and such interest was already part of the public
record.
H. Grench suggested the amended wording be placed as a footnote
in the section, and the Board concurred with the suggested
placement. The motion passed unanimously.
S. Norton requested the motion be amended to include a state-
ment that these provisions were directory, and the failure to
give such notice would not affect the validity of action taken.
Motion to Amend: N. Hanko moved the motion be amended to include the
statement, "The provision for the giving of notice under
these procedures shall be directory only, and the failure to
give such notice in any particular instance shall not affect
the validity of action taken. " D. Wendin seconded the motion.
Discussion: The Board concurred that the statement should be
placed at the bottom of each of the major sections included
in the public notification procedures. The motion passed
unanimously.
The main motion, as amended, passed unanimously.
Motion: H. Turner moved that staff be directed to return to the Board
with a list of newspapers in which ads concerning condemnation
actions should be published, the typical size of a panel ad,
and the estimated costs of such panel advertising. N. Hanko
seconded the motion.
Motion to Amend: N. Hanko moved to amend the motion to include staff
researching the costs for publishing the Board' s agendas in
newspapers. The motion to amend died for lack of a second.
The motion by H. Turner passed on the following vote :
Meeting 81-21 Page ten
AYES: B. Green, K. Duffy, N. Hanko, and H. Turner
NOES: D. Wendin and E. Shelley.
Motion: N. Hanko moved to direct staff to return with a long-range
acquisition and site use planning of the entire District
planning area procedure for Board consideration.
D. Wendin requested N. Hanko withdraw the motion and bring
it up under the Open Space Management Work Priorities since
staff had already been directed to do this. N. Hanko felt
staff had not specifically been directed to come back to the
Board with a procedure for public hearings for long-range
planning and acquisition. The motion was not seconded.
Motion: N. Hanko moved that the remainder of the report on Page Two be
continued to the meeting of September 23 and be addressed at
an earlier part of the meeting. D. Wendin seconded the
motion.
Discussion: D. Wendin clarified the Board had yet to discuss
the last three paragraphs on Page Two of the Committee ' s
report. The motion passed unanimously.
D. Open Space Management Work Priorities
H. Grench, re erring to memorandum M-81-90, dated August 20, 1981,
stated he had been considering open space management work priorities
for the coming months in light of the absence of a Land Manager. He
said he planned to fill the Land Manager' s position as currently de-
fined unless there were objections from the Board. No objections were
stated.
Noting D. Woods would be on a leave of absence from mid-September to
November, he stated he planned, unless there were objections from the
Board, to place work priorities in the section on special projects,
including Edgewood, Hassler, Seven Springs Ranch EIR, the Bayfront
Trail, and the Monte Bello development project, while focusing on the
resolution of the site emphasis policy questions and the plan for empha-
sized sites. He said he would like to deemphasize the formal review
of use and management plans for the remainder of the year.
B. Green suggested outside help be hired to work on some of the land
management projects.
N. Hanko suggested 11. Grench prepare for Board consideration a list of
the projects he felt would be delayed so that the Board could assist
him in setting work priorities.
D. Wendin requested, due to the lateness of the hour, that H. Grench
place this item on a future agenda for consideration and prepare a
written list of open space management work priorities for Board to
review.
H. Grench stated the item would be placed on the September 16 agenda.
11. Haeussler asked if the public would be involved in the meetings
H. Grench and D. Woods would be having on the site emphasis policy
questions, noting he felt the public should be involved' at the initial
discussion stage.
Meeting 81-21 Page eleven
D. Wendin responded that members of the public would not be involved
in the staff meetings, but would have the opportunity to be involved
when the staff presented the material for Board consideration.
E. Shelley and H. Turner noted they might not be in attendance at the
meeting of September 16. S. Norton stated five votes were required
for the adoption of a Resolution of Public Necessity.
E. Scheduling of First Meeting in September
J. Fiddes stated the Board had acted on this agenda item earlier in
the meeting.
Ix. INFORMATIONAL REPORTS
H. Grench stated the Historic Grant Program would not be funded by the
Administration and Congress, noting the Picchetti Ranch restoration
grant would not receive funding. He reported AB 597 had been passed
by two more Senate Committees and would be going to the Senate floor.
S. Nor-ton reported the Schneider vs. the District Superior Court de-
cision had been affirmed in favor of the District by the District
Court of Appeals and a petition for rehearing had also been denied.
C. Britton stated the Finance Committee of the San Francisco Board of
Supervisors would be considering the Hassler sale on September 2.
N. Hanko noted the Palo Alto City Council had taken action to dedi-
cate the south portion of the Arastra property and some other foothill
properties as open space. The Board directed her to prepare a letter
to the Council in support of this open space dedication.
X. CLAIMS
Motion: D. Wendin moved for the approval of the revised claims
81-17. E. Shelley seconded the motion. The motion passed
unanimously with N. Hanko abstaining from Claim 2420 to I. B.M.
Xi. CLOSED SESSION
The Board recessed to Closed Session at 12 : 28 A.M. , Thursday, August
27 , 1981. D. Wendin requested the members of the Board consider
possible creative ways to shorten the length of Board meetings.
XII. ADJOURNMENT
The Board reconvened to public session at 1 : 25 A.M. Following a
brief discussion, the Board concurred to reschedule the agenda item
relating to the proposed acquisition of the Novitiate property from
September 16 to September 23.
The meeting was adjourned at 1 : 28 A.M.
Jean H. Fiddes
District Clerk
Claims 81-17
August 26, 1981
Meeting 81-21
REVISED
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
D
Amount Name escription
2412 $ 50. 00 Assoc. of Bay Area Govts. Census Data Bulletins
2413 2,500. 00 Deloitte Haskins & Sells Annual Audit
2414 2, 387. 60 Frahm, Edler & Cannis Architectural/Engineering
Services
2415 2, 046. 15 First Amer. Title Insurance Title Ins. & Escrow Fees
Leslie Salt - Cooley Landing
2416 350. 00 First Amer. Title Guarantee Co. Preliminary Title Reports
Leslie Salt
2417 550. 00 Foss & Associates Personnel Services - July
2418 65. 33 Herbert Grench Out-of-Town Hearing Expense
2419 382. 04 Harfst Associates Computer Services
2420 64. 43 I.B.M. Typewriter Supplies
2421 31. 10 Image Technology Line Art - Map Baylands
2422 28. 60 Los Altos Stationers Office Supplies
2423 21. 28 Norney' s . Office Supplies
2424 84. 00 Peninsula Times Tribune Subscription - one year
2425 1, 575. 00 Rogers, Vizzard & Tallett Legal Services - July
2426 65. 75 San Jose Art Drafting Supplies
2427 1,100. 00 Sentient Systems, Inc. Compensation Study - Gen. Mar
2428 1
.,L,135. 60 Toyon Parking lot design & grading
plans - Mnntp Bello
2429 110. 00 Univ. of California Extension Seminar - C. MacDonald
2430 20. 00 Park Practice-NRPA Design, Trends Program
2431 8. 15 Uno Graphics Paper
2432 458. 80 Xerox Monthly Payment + Maintenance
2433 426. 00 Poster Brothers Master Locks
2434 2, 324. 84 Dorns Safety Service District vehicle Maintenance/
Repair
2435 300. 00 Susan Cretekos Patrol Windmill Pasture - Aug
2436 150. 67 Pete Ellis Dodge District Vehicle Repair
2437 350. 75 California Water Service July Service
2438 40. 96 AMC/Jeep-True American District Vehicle Repair/Maint
2439 31. 95 Triple "A" Sewer Service -Clear Septic Line Rancho S.A-n-
2440 10. 64 victor of California Acetylene & Oxygen
2441 303. 59 Ace Fire Equip. & Service Co. Fire Extinguishers & Repair
2442 40. 00 Excel Pool & Patio Pool Maintenance
2443 630. 00 Louis Bordi Grading
2444 178. 19 Minton' s Lumber & Supply Paint/Hardware/Lumber
2445 138. 47 Orchard Supply Hardware Tools
2446 13. 79 B & If Equipment Maintenance Equipment
2447 53. 76 Rancho Hardware Fencing Materials
2448 7. 67 S & W Equipment Replacement Parts - Tools
2449 11200. 00 Jeffries Banknote Co. Book Form Coupon Notes-
Windy Hill
2450 33*. 62 Craig Britton Out of Town Meeting
2451 171.90 Petty Cash Office Supplies , Maps , Out of
Town Meeting Expenses , Privat(
Vehicle Expenses , Postage ,Fie'
Su lies Local Meal Conferee(
-All 41
6W,1 000
r"C
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
NOTICE
There will be a Special Meeting of the Board of Directors
of the Midpeninsula Regional Open Space District on
Monday, September 28, 1481, beginning at 7 :30 P.M. at
the District office, 375 Distel Circle, Suite D-1, Los
Altos, California.
Among other agenda items , the Board will be considering
the adoption of a Resolution Finding and Determining that
the Public Interest and Necessity Require the Acquisition
of Certain Properties for Public Use, to Wit: for Public
Park, Recreation and Open Space Purposes , Describing the
Properties Necessary Therefore and Authorizing and Directing
its Retained Legal Counsel to Do Everything Necessary to
Acquire All Interests Therein (Lands of the California
Province of the Society Of Jesus) . This resolution refers
to a portion of the Novitiate property.
A map showing the location of the District office appears
on the back of the notice.
Herbert A Grench General tda,7ager 9/18/81
Board of Directors:Katherine Duffy,Barbara Green,NonetteG Hanko.Richard Bishop.Edwarc!G Shelley,Harry Turner,Daniel G Wendirl
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ORAL COMMUNICATION
Meeting 81-23 (Sept. 1981
r A nTT
vu E
of WOMEN LOS ALTOS - MOUNTAIN VIEW AREA
NiJJview Community Center
97 Hillview Avenue Las Altos,Ca 94022 (415)941-4846
VOTERS
September 23, 1981
-3oard of Directors
Midpeninsula Open Space District
749 Distel Circle
Los Altos, CA 94022
Dear Doard Members
Making sure that you have enough early public imput and
awareness on a land use plan inq' issue to forestall later
difficulties may require greater effort on some issues
than on others. Your proposals for public notification
and greater emphasis on action plans and public presenta-
tions are a good basis for interacting with the people
you serve. Working with local interest groups and neigh-
borhood organiz1tions is also an important aspect of this
process , as are good working relationships with the local
newspapers and broadcast media. Scheduled periodic review
of plans and having each use and management issue appear
on at least two agendas before action is taken are important
policies too. Good publicity on the availability of
agendas will be important to the process you are establishing.
We have watched the present board develop a high aware-
ness of the need to involve the community in the decision
process and appreciate the efforts you have made so far.
We hope that the policies you establish will cause future
boards to retain that same high degree of awareness. In
addition, we hope the policies you establish will be ones
which maintain high interest in our community about how
the open space tax dollars are used. you are creating a
public asset which the community should treasure as a
precious possession. Community participation will help
to ensure this.
Sincerely,
League of Women Voters of the
Los Altos-MountainView _.-ea
Janie Killermann, President
WRITTEN COMMUNICATION
Meeting 81-23
9/23/81 SEP 71981
PARKS PROTECTION LEAGUE
145 College Avenue
Los Gatos , California 95030
September 16, 1981
Board of Directors
Midpeninsula Regional Open Space District
375 Distel Circle, Suite D-1
Los Altos , CA 94022
Dear Directors:
We wish to again thank you for holding the public hearing re-
garding the proposed acquisition of the Novitiate property in
the Town of Los Gatos thereby enabling local residents to par-
ticipate in the hearing.
We would like to advise you that we will be attending the
Monday, September 28, meeting and do plan to present addi-
tional input to you at that public hearing.
Very tr y yours ,
tr
Jack Panigh;ti
Chairman
WRITTEN COMMUNICATION
Meeting 81-23 S E P 3 1981
9/23/81
THOMAS E. HARRINGTON
September 2 , i951
Board of Directors
Midpeninsula Regional Open Space District
375 Distel. Circle , D-1
Los Ai-tos , Ca . 94022
Gentlemen (and Ladies ) :
I wish tc express my appreciation to you for the
cooperation and responsiveness you have shown regarding
the Montebello Parking Lot location . I sincereiy believe
that your sensitivity on this issue , and lately that of
Herb and the staff , tuiii result in a better planned parking
lot and preserve .
Thank you again for your consideration .
Very t.�"ly your
Thomas Ep"/a�'/r 1 j. t- n
X r e�
105 Fremont Avenue Los Altos, California 94022 (415) 941-6900
nnITITIN k_UftUIIU"Ik_tkIIUI14
Meeting 31-23
9/23/81
Harry H. Haeussler, Jr. "
1094 Highland Circle
Los Altos , Calif. 94022
September 8, 1981
Board of Directors
midpeninsula Regional Open Space District
375 Distel Drive, Suite D-1
Los Altos, CA 94022
Rea Rancho San Antonio Open Space
Summary Status Report, R-81-35
Meeting 81-21, 8/19/81
Paragraph A.2.d) (page three) of subject report recommends a
key locked gate, rather than equestrian stile for Mora Drive
entrance.
Currently, the are "No Parking" signs on both sides of Mora
Drive near the Open Space Preserve . This , plus the use of
a key locked gate at Mora Drive will effectively make this
portion of the open space preserve a more or less private
access and area for the nearby residents . Patently, this
is unfair to the rest of the multitude of taxpayers buying
and supporting the open space preserves .
To avoid troubles of parking on Mora Drive similiar to the
problems of St. Joseph Ave . , it is your obligation as good
neighbors and as provider of open space recreation areas ,
to provide parking facilities for the public .
To give equal opportunity to all to use the Mora Drive en-
trance, I propose you install a parking lot on the open space
preserve . This lot could be just inside the present gate and
90 degree parking on each side of the present road leading to
the water tank. Only a small amount of grading will be re-
quired from the north (uphill) side and deposit this on the
south (downhill) side. A typical parking lot post and rail
fence would suffice to contain vehiclest and the end away
from Mora Drive could have a sinple chain to allow access
to the water tank. Also, an equestrian stile, not a locked
gate, so that entrance to and from the open space would not
be prohibited to the public .
The use of a keyed gate for entrance is appalling. I quote
from MROSD Basic Policy, adopted March 27, 1974, Revised
May 1, 1980, Section 3, paragraph c, last sentence, "Use
will be open the everyone regardless of place of residence . "
Very truly yours ,
Harr H. Haeussler, J
Copy to: Trails Council
WRITTEN COMPIUNICATION
Meeting 81-23
9/23/81
Harry H. Haeussler, Jr.
1094 Highland Circle
Los Altos , Calif. 94022
August 26, 1981
Board of Directors
Midpenninsula Regional Open Space District
375 Distel Circle
Los Altos, CA 94022
Re: Monte Bello Open Space
Additional Trail request
Gentlemen:
As most of you are aware, no hiker or horseman likes to
ride the same trails all the time. When they go out
in the open spaces they like to take routes that will
not repeat themselves to get back to the starting point.
When riding or hiking from the future parking lot on
Montelello at page Mill Road, there is no "loop" trail
from the parking lot for horsemen. One is proposed for
hikers on the Stevens Creek Nature Trail. A loop could
be provided for both horsemen and hikers by adding a
trail indicated on the enclosed map in red as either
number 1 or munber 2.
I realize there is a locked gate on Monte Bello Road
just beyond the Palo Alto Water Tank, and this could be
moved down to the open space border, or a hiking and
horse gate with motorcycle barricade provided around
the locked gate were suggested route number 2 X� used.
In any event, either suggested route #1 or #2 provided,
it would be an additional trail that would be greatly
appreciated nad enjoyed by all. A kike down the Canyon Fire
Uail, up Indian Creek Fire Trail, across Monte Bello
Road and down the new trail, or reverse, could be a nice
pleasant morning or afternoon trit for either hiker or
horseman.
I urge you to give this your earliest attention and
action.
Very truly yours ,
Harry .iHVakasslert Jr
Copy to: Trails Council
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WRITTEN COMMUNICATION
Meeting 81-23
9/23/81 ,: (
Harry H. Haeussler, Jr.
1094 Higjland Circle
Los Altos, Calif, 94022
Board of Directors
Midpeninsula Regional Open Space District
375 Distel Circle, Suite D-1
Los Altos, CA 94022
Re: Public Notification Proceedures
There is a lack of information to the public about what is
going on, what is under consideration and what staff is
planning within the MROSD.
As a means of alerting the public to what, where, when and
why, I suggest that,.you place on the back of each Board of
Directors meeting agenda, or on an attachment thereto, the
the items the staff is planning, working on, considering
for the future, all that pertains to the use of the public
lands under your jurisdiction. Also, what purchases , in-
cluding condemnation, are under consideration. This, like
an:.agenda, would alert the public of what the staff has
"in the mill", and should be covering a four of five week
period (two future Board of Director meetings ) .
I
As taxpayers , we in the public have a right to know what is
going on, a right to be in on the planning stages . Yes ,
pressure groups might "corrupt" the staff into their thinking,
but the Board of Directors assumedly has the public as a
whole in mind and can weed out "corrupted" plans, if the
plans get to this point.
Ver truly yours ,
Harry/H. Haeussler, Jr.
copy to: Trails Council
League of Women Voters
vv _L El 114 1 _L%_Z1%.L
Meeting 81-23
9/23/81
Harry H. Haeusslert Jr.
1094 Highland Circle
Los Altos , Calif. 94022
September 8, 1981
Board of Directors
Midpeninsula Regional Open Space District
375 Distel Dr, Suite D-1
Los Altos, CA 94022
Re: McNiel Property
Use and Management
R-81-36 (Meeting 81-21, 8/26/81)
Under Use and Management of subject property, origional
recommendations (1) , in summary, keep the site closed for
one season to allow grass to reestablish, and, last sentence
"A trail corrider will be established to allow access for
hiking. "
1. Is this corridor to be established and used while the
property is closed for regrowing the grass?
2. Please consider an immediate horse trailer parking area
for at least four (4) trailers , and open the trail
corridor to equestrians as well as hikers .
Also, origional recommendations (2) suggest possibly re-
locating the pole barn for a truck port.
1. A pole barn us not a proper truck port, and in the
ranger yard would be unsightly due to its size com-
pared to a proper truck garage.
2. Consider:
a. Leave the pole barn as a meeting place for group
use as a study center, meeting place, etc . , for
year round use.
b. Sell the pole barn for relocation, or salvage,
C>
and use the proceeds to build a proper truck gar-
age at the ranger yard.
Very truly yours ,
Harry Haeussler, Jr.Q
-
copy to: Trails Council
WRITTEN COMMUNICATION
Meeting 81-23
9/23/81
Harry H. Haeusslert Jr.
1094 Highland Circle
Los Altos, Calif. 94022
September 8, 1981
Board of Directors
Midpeninsula Regional Open Space District
375 Distel Dr. Suite D-1
Los Altos, CA 94022
Re: Rancho San Antonio Open Space
Summary Status Report R-81-35
Meeting 81-21, 8/19/81
The trail from Mora Drive proceeding somewhat south-
eaterly to near the Ranger Office is noted as "Hiking
Trail Only."
T recognize the desire to keep equestrians off the trail
from the entrance past the gate west of Deer Hollow Farm.
However, a new trail connecting the Rouge Valley Trail and
the Mora Drive/Ranger office trail, about two-thirds the
way from Mora Drive, and making this and the two-thirds
Mora Drive/Ranger Office trailopen to equestrians would
give equestrians an excellant loop or series of loops with-
out repeating much trail. See enclosed map, with the pro-
posed trail marked in red.
I would like to see this included in the A.30 New Recomen-
dations of subject report.
Very truly yours,
Harry . Haeussler, Jr.
copy to: Trails Council
.,�,.... �,.,.,; ,_,.:. ., ...;....� .. . n_ _ ,.,c ,. - ----•. .....,. ate.,, ,. - - - .
SL Joseph's.
\
f � Irae-s;ate 280
Ave..
-.Rogue Valley.^. �.� Preserve Entrance (No vehicles) Los Altos
nary
,
ry
- •— "f. Wildcat Gate^' � Park 1
Loop Trail —. ,
.i �•� Gate �� Entrance
Wildc .` ` '-� Rancho"---
at Cristo Rey
Deer Hollow -`�..�y
Canyon Fur • Sar A.ntonit
Ranger. 1
`•— (Hiking only; Office : f F Foothill 6wd.}
Rancho `;in Anlc;,:� El Cemetery
, `,�•.
Gate of Heaven • I '
Private Property Open Spa. 3 Precei- e ✓ (to Stevens Canyon)
Equestrian
Traci !Hiking only) _.
�. ( _•_, _._._._ Trail i,H,iking,equestrian)
'
Trail ,Hiking,bicycling)
'V vrlil �
,.0 Road '
t
t .
t r-ri
i:_t�
WRITTEN COMMUNICATION
Meetin9/2 i/81-23
81 S F F 3 1981
First Interstate Bank
Rist of California
707 Wilshire Boulevard
it der s t a to Los Angeles,CA 90051
Bai*
August 28, 1981
Board of Directors
Midpeninsula Regional Open
Space District
375 Distel Circle, Suite D-1
Los Altos, California 94022
Dear Directors:
Re: Contract Employing Financing Consultants
It is our understanding that Midpeninsula. Regional Open Space
District (the "District") is considering the financing of land
acquisition ( "Project") , to be derived from sale of notes.
If employed by the District as municipal financing consultant,
First Interstate Bank of California ("Consultant") agrees to:
1 . Analyze the proposed debt of the District; and taking
into account existing debt, planned future debt, pro-
jected growth in assessed valuation, tax rate limitations,
revenues, and other relevant factors, prepare and submit
a maturity schedule for the note issue including an esti-
mated interest rate and reflecting the amount of overall
debt service requirement for future years and the esti-
mated tax rates to be levied to meet that requirement;
2. In cooperation with District' s bond counsel , legal counsel ,
and others, arrange, schedule and implement events reason-
ably necessary to conclude the financing ;
3. In cooperation with bond and legal counsel , design the
financial terms and conditions of all necessary instruments
including: amortization schedules for the notes; and
other financial input; resolutions, notices of sale ,
indenture, etc. ;
4 . Within the limitations permitted bylaw, provide District
with financial advice and recommendations concerning the
note sale;
5. Recommend as to the various provisions, terms and conditions
of the note issue, including provisions as to the date of
the issue, interest payment dates, schedule of maturities,
options of prior payment and place of payment, and advise
as to provisions designed to make the issue more attractive
to prospective bidders;
Page 2
Board of Direct_-s August 28 , 1981
Midpeninsula Regional Open
Space District
Los Altos, California 94022
6. Arrange and implement procedural steps for the note sale;
7. Make recommendations regarding the financial content of
resolutions, the notice of sale for the notes and other
documents, if any;
8 . Prepare an official statement in the format, style and
type-face normally used by Consultant for the note sale,
which statement shall be descriptive of the notes offered
and which shall contain information on the District and
its financial structure and condition;
9. With respect to the note sale: reproduce, mail and dis-
tribute the notice of sale, official statement and other
documents, if any, to a list provided by Consultant of
underwriters and institutional buyers to encourage the
best competitive bidding for the notes;
10. Contact institutional buyers, dealers, dealer banks, and
others to encourage competitive bidding at the note sale;
11. Assist the District in obtaining ratings from Moody 's
Investors Service or Standard & Poor ' s Corporation, as
may be appropriate;
12. Assist the District in qualifying for municipal bond
insurance, if appropriate;
13. Advise the District as to the appropriate criteria for
selection of the note printer and paying agents, including
obtaining competitive bids where appropriate to obtain
service of greatest benefit to the District;
14. If requested to do so, arrange the note closing and advise
concerning investment of note proceeds pending their
expenditure by the District.
Consultant shall be reimbursed for its own out of pocket expenses.
The District shall pay all other costs incident to the note sale
including but not limited to: election expenses; legal fees; costs
of reproducing and publishing the notice of sale; the cost, if any,
of otherwise advertising the note sale; the costs of reproducing
the official statement and other documents, if any; the cost of
obtaining a rating or ratings; and the cost of printing and ser-
vicing the notes.
Page 3
Board of Directors August 28 , 1981
Midpeninsula Regional Open
Space District
Los Altos, California 94022
District agrees to pay Consultant a consulting fee for the note
sale of Fifteen Thousand Dollars ($15,000) . The consulting fee
shall be due and payable at the note closing with respect to which
it was earned. No consulting fee shall be due and payable unless
the note proceeds with respect to which it was earned are in fact
received by the District.
General Provisions
The District shall have available competent bond counsel with whom
Consultant will consult and on whose advice Consultant shall be
entitled to rely. Nothing herein contained shall require Consultant
to do anything which would amount to the practice of law. The
District further agrees to provide all information in the form and
content requested by Consultant and otherwise to cooperate in a
timely manner with Consultant.
First Interstate Bank of California reserves the right to bid on
the notes at public sale either alone or with members of an under-
writing syndicate, but shall be under no obligation to do so. No
representation is made or implied that any particular interest cost
will be received. District shall be free to accept, defer or reject
bids for the notes at its option; provided, however, that this
Contract shall remain in force until the Project is completed or
permanently abandoned.
Prior to its formal acceptance by the District, Consultant retains
the right to revoke or to change in writing the terms of this
proposal.
Sincerely
FIRST INTERSTATE BANK OF CALIFORNIA
By:
Byr J. dayre'
ager
Pub Fance G p
Accepted and Agreed to:
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
By
For the Board of Directors
WRITTEN COMMUNICATION
Offiat�� 6t Controller Meeting 81-23 BOARD OF SUPERVISORS
9/23/81 SEP 1981 EDWARD J. BACCIOCCO,JR.
ARLEN GREG0.R!O
Z. WILLIAM J.SCHUMACHER
K.JACQUELI.Nj=— SPEIER
J04N M.WARD
k W.J. BERGMAN,JR.
Contr0st
_142 D SCL
L. ROYER
U-NQ T Y 1"47 D, F S A—.Afvd IVI AsSiSta-11 Cant:o;i4r
COUNTY GOVERNMENT CENTER REDWOOD CITY - CALIFOR."11A 94063 (415)363-4 77
September 4, 1981
TO: BOARD OF DIRECTORS, MIDPENINSULA REGIONAL OPEN SPACE DIST
RE: #78560 - MIDPENINSULA REG OPEN SPACE
SUBJECT: 1981-82 ESTIMATED PROPERTY TAX REVENUE
We have estimated your 1981-82 property tax revenue as follows:
Secured 9165, 93q
Unsecured 130117S-O
HOPTR
BITR a P1 2 70
TOTAL 2-1? ,,
V
If you have any questions, please call Pat Bergman at extension
1146.
Very truly yours,
J
W. J. BERGMAN, Jr. , CONTROLLER
By
John Killian -/
D13Zsion Chief-Special Acctg.
JFK:PB. jp
1 011
WRITTEN COMMUNICATION
Meeting 81-23
9/23/81
THOMAS E. HARRINGTON
September 2 , 198i
Board of Directors
Midpeninsula Regional Open Space District
375 Distel Circle , D-1
Los Altos , Ca . 94022
Gentlemen (and Ladies ) :
I wish tc express my appreciation to you for the
cooperation and responsiveness you have shown regarding
the Montebello Parking Lot location. I sincerely believe
that your sensitivity on this issue , and lately that of
Herb and the staff , will result in a better planned parking
lot and preserve .
Thank you again for your consideration.
Very t ly your ,
7.
Thomas E ri t n
105 Fremont Avenue Los Altos, California 94022 (415)941-6900
WRITTEN COMMUNICATION
Meeting 81-23
9/23/81
Harry H. Haeussler, Jr. SEP
1094 Highland Circle
Los Altos, Calif. 94022
September 8, 1981
Board of Directors
Midpeninsula Regional Open Space District
375 Distel Drive, Suite D-1
Los Altos, CA 94022
Re : Rancho San Antonio Open Space
Summary 'Status Report, R-81-35
Meeting 81-21, 8/19/81
Paragraph A.2.d) (page three) of subject report recommends a
key locked gate, rather than equestrian stile for Mora Drive
entrance.
Currently, the are "No Parking" signs on both sides of Mora
Drive near the Open Space Preserve . This, plus the use of
a key locked gate at Mora Drive will effectively make this
portion of the open space preserve a more or less private
access and area for the nearby residents . Patently, this
is unfair to the rest of the multitude of taxpayers buying
and supporting the open space preserves .
To avoid troubles of parking on Mori Drive similiar to the
prot;lems of t. Joseph Ave . , it is your obligation as good
neighbors and as provider of open space recreation areas ,
to provide parking facilities for the public.
To give equal opportunity to all to use the Mora Drive en-
trance, I propose you install a parking lot on the open space
preserve. This lot could be just inside the present gate and
90 degree parking on each side of the present road leading to
the water tank. Only a small amount of grading will be re-
quired from the north (uphill) side and deposit this on the
south (downhill) side. A typical parking lot post and rail
fence would suffice to contain vehicles , and the end away
from Mora Drive could have a sinple chain to allow access
to the water tank. Also, an egTuestrian stile, not a locked
gate, so that entrance to and from the open space would not
be prohibited to the public .
The use of a keyed gate for entrance is appalling. I quote
from MROSD Basic Policy, adopted March 27, 1974, Revised
May 1, 1980, Section 3, paragraph c, last sentence, "Use
will be open the everyone regardless of place of residence. "
Very truly yours ,
Harr H. Haeussler, J .
Copy to: Trails Council
WRITTEN COMPIUNICATION
Meeting 81-23
9/23/81
Harry H. Haeussler, Jr.
1094 Highland Circle
Los Altos , Calif. 94022
August 26, 1981
Board of Directors
Midpenninsula Regional Open Space District
375 Distel Circle
Los Altos, CA 94022
Re: Monte Bello Open Space
Additional Trail request
Gentlemen:
As most of you are aware, no hiker or horseman likes to
ride the same trails all the time . When they go out
in the open spaces they like to take routes that will
not repeat themselves to get back to the starting point.
When riding or hiking from the future parking lot on
Montelello at page Mill Road, there is no "loop" trail
from the parking lot for horsemen. One is proposed for
hikers on the Stevens Creek Nature Trail. A loop could
be provided for both horsemen and hikers by adding a
trail indicated on the enclosed map in red as either
number 1 or munber 2.
I realize there is a locked gate on Monte Bello Road
just beyond the Palo Alto Water Tank, and this could be
moved down to the open space border, or a hiking and
horse gate with motorcycle barricade provided around
the locked gate were suggested route number 2 J # used.
In any event, either suggested route #1 or #2 provided,
it would be an additional trail that would be greatly
appreciated aad enjoyed by all. A kike down the Canyon Fire
T ail, up Indian Creek Fire Trail, across Monte Bello
Road and down the new trail, or reverse, could be a nice
pleasant morning or afternoon trit for either hiker or
horseman.
I urge you to give this your earliest attention and
action.
Very truly yours ,
Harry i. Haksasler, Jr
Copy to: Trails Council
.\ �, .. '' \' ,�-��..� �r f `~1�F,• � i �� # �'A ' /+ , t `� ''� i ram\ u .
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WRITTEN COMMUNICATION
Meeting 81-23
9/23/81
Harry H. Haeussler, Jr.
1094 Higjland Circle
Los Altos , Calif, 94022
Board of Directors
Midpeninsula Regional open Space District
375 Distel Circle, Suite D-1
Los Altos , CA 94022
Re: Public Notification Proceedures
There is a lack of information to the public about what is
going on, what is under consideration and what staff is
planning within the MROSD.
As a means of alerting the public to what, where, when and
why, I suggest that you place on the back of each Board of
Directors meeting agenda, or on an attachment thereto, the
the items the staff is planning, working on, considering
for the future, all that pertains to the use of the public
lands under your jurisdiction. Also, what purchases , in-
cluding condemnation, are under consideration. This like
an agenda, would alert the public of what the staff has
"in the mill", and should be covering a four of five week
period (two future Board of Director meetings ) .
As taxpayers , we in the public have a right to know what is
going on, a right to be in on the planning stages . Yes ,
pressure groups might "corrupt" the staff into their thinking,
but the Board of Directors assumedly has the public as a
whole in mind and can weed out "corrupted" plans , if the
plans ;et to this point.
Ver truly yours ,
Harry)H. Haeussler, Jr.
copy to: Trails Council
League of Women Voters
WRITTEN COMMUNICATION
Meeting 31-23
9/23/81
Harry H. Haeussler, Jr.
1094 Highland Circle
Los Altos , Calif. 94022
September 8, 1981
Board of Directors
Midpeninsula Regional Open Space District
375 Distel Dr, Suite D-1
Los Altos, CA 94022
Re : McNiel Property
Use and Management
R-81-36 (Meeting 81-21, 8/26/81)
Under Use and Management of subject property, origional
recommendations (1) , in summary, keep the site closed for
one season to allow grass to reestablish, and. last sentence
"A trail corridor will be established to allow access for
hiking. "
1. Is this corridor to be established and used while the
property is closed for regrowing the grass?
2. Please consider an immediate horse trailer parking area
for at least four (4) trailers , and open the trail
corridor to equestrians as well as hikers .
Also, origional recommendations (2) suggest possibly re-
locatin�_- the pole barn for a truck port.
1. A pole barn us not a proper truck port, and in the
ranger yard would be unsightly due to its size com-
pared to a proper truck garage .
2. Consider:
a. Leavethe pole barn as a meeting place for group
use as a study center, meeting place, etc . , for
year round use.
b. Sell the pole barn for relocation, or salvage,
and use the proceeds to build a proper truck gar-
age at the ranger yard.
Very truly yours ,
Harry Haeussler, Jr.
copy toe Trails Council
WRITTEN COMMUNICATION
Pleeting 81-23
9/23/81
Harry H. Haeussler, Jr. SE
1094 Highland Circle
Los Altos , Calif. 94022
September 8, 1981
Board of Directors
Midpeninsula Regional Open Space District
375 Distel Dr. Suite D-1
Los Altos, CA 94022
Re : Rancho San Antonio Open Space
Summary Status Report R-81-35
Meeting 81-21, 8/19/81
The trail from Mora Drive proceeding somewhat south-
eaterly to near the Ranger Office is noted as "Hiking
Trail Only . "
I recognize the desire to keep equestrians off the trail
from the entrance past the gate west of Deer Hollow Farm.
However, a new trail connecting the Rouge Valley Trail and
the Mora Drive/Ranger Office trail, about two-thirds the
way from Mora Drive, and making this and the two-thirds
Mora Drive/Ranger Office trailopen to equestrians would
give equestrians an excellant loop or series of loops with-
out repeating much trail. See enclosed map, with the pro-
posed trail marked in red.
I would like to see this included in the A.39 New Recomen-
dations of subject report.
Very truly yours,
Harr. Haeussler, Jr. "
copy to: Trails Council
��w- .da' rv,- . � - — �P •-••ice•. �_My.,:.. w«r
�n
1,
Ilk
St Joseph's at i 280
Ave. �
1
I •Roc i o Var ``�_. ! - Preserve Entrance •�(fJo vehicles, �\ � Los AitOE
�.
I Seminary
a ' ' Wildcat •_._:^ ,-. �" / �` (/ - �.. i, s
l LxP Trai, � i \ /�� ; t Park i
' mate • v -•: Entrar.ce
Wildcat,-, �� RanG�Q�-. - `. I' Cristo ryey
`.t Jeer Hollow
_.mot Canyon F_-rrs anger S2� F'.nton+l ! i
:._ (H%king -,.;� Otf,,;e r Ifs
private Property to S'=,. anon
y Y
Tra, ..King only)
Tra+ +H*,n ,equestrian). +
Trap Hiking,bicycling)
'4`'rt' Road
r '
WRITTEN COMMUNICATION
Meetini.81-23
9/2 81
First Interstate Bank
Fftt of California
707 Wilshire Boulevard
!,Los Angeles,CA 90051
Bank
August 28, 1981
Board of Directors
Midpeninsula Regional Open
Space District
375 Distel Circle, Suite D-1
Los Altos, California 94022
Dear Directors:
Re : Contract Employing Financing Consultants
It is our understanding that Midpeninsula Regional Open Space
District (the "District") is considering the financing of land
acquisition ( "Project") , to be derived from sale of notes.
If employed by the District as municipal financing consultant,
First Interstate Bank of California ( "Consultant") agrees to:
1 . Analyze the proposed debt of the District; and taking
into account existing debt, planned future debt, pro-
jected growth in assessed valuation, tax rate limitations,
revenues, and other relevant factors, prepare and submit
a maturity schedule for the note issue including an esti-
mated interest rate and reflecting the amount of overall
debt service requirement for future years and the esti-
mated tax rates to be levied to meet that requirement;
2. In cooperation with District' s bond counsel , legal counsel ,
and others, arrange, schedule and implement events reason-
ably necessary to conclude the financing ;
3. In cooperation with bond and legal counsel, design the
financial terms and conditions of all necessary instruments
including: amortization schedules for the notes; and
other financial input; resolutions, notices of sale,
indenture, etc . ;
4 . Within the limitations permitted by law, provide District
with financial advice and recommendations concerning the
note sale;
5. Recommend as to the various provisions, terms and conditions
of the note issue, including provisions as to the date of
the issue, interest payment dates, schedule of maturities,
options of prior payment and place of payment, and advise
as to provisions designed to make the issue more attractive
to prospective bidders;
Page 2
Board of Directors August 28 , 1981
Midpeninsula Regional Open
Space District
Los Altos, California 94022
6 . Arrange and implement procedural steps for the note sale;
7. Make recommendations regarding the financial content of
resolutions, the notice of sale for the notes and other
documents, if any;
8 . Prepare an official statement in the format, style and
type-face normally used by Consultant for the note sale,
which statement shall be descriptive of the notes offered
and which shall contain information on the District and
its financial structure and condition;
9. With respect to the note sale: reproduce, mail and dis-
tribute the notice of sale, official statement and other
documents, if any, to a list provided by Consultant of
underwriters and institutional buyers to encourage the
best competitive bidding for the notes;
10. Contact institutional buyers, dealers, dealer banks, and
others to encourage competitive bidding at the note sale;
11 . Assist the District in obtaining ratings from Moody ' s
Investors Service or Standard & Poor ' s Corporation, as
may be appropriate;
12. Assist the District in qualifying for municipal bond
insurance, if appropriate;
13. Advise the District as to the appropriate criteria for
selection of the note printer and paying agents, including
obtaining competitive bids where appropriate to obtain
service of greatest benefit to the District;
14 . If requested to do so, arrange the note closing and advise
concerning investment of note proceeds pending their
expenditure by the District.
Consultant shall be reimbursed for its own out of pocket expenses.
The District shall pay all other costs incident to the note sale
including but not limited to: election expenses; legal fees; costs
of reproducing and publishing the notice of sale; the cost, if any,
of otherwise advertising the note sale; the costs of reproducing
the official statement and other documents, if any; the cost of
obtaining a rating or ratings; and the cost of printing and ser-
vicing the notes.
Page 3
Board of Directors August 28 , 1981
Midpeninsula Regional Open
Space District
Los Altos, California 94022
District agrees to pay Consultant a consulting fee for the note
sale of Fifteen Thousand Dollars ($15, 000) . The consulting fee
shall be due and payable at the note closing with respect to which
it was earned. No consulting fee shall be due and payable unless
the note proceeds with respect to which it was earned are in fact
received by the District.
General Provisions
The District shall have available competent bond counsel with whom
Consultant will consult and on whose advice Consultant shall be
entitled to rely. Nothing herein contained shall require Consultant
to do anything which would amount to the practice of law. The
District further agrees to provide all information in the form and
content requested by Consultant and otherwise to cooperate in a
timely manner with Consultant.
First Interstate Bank of California reserves the right to bid on
the notes at public sale either alone or with members of an under-
writing syndicate, but shall be under no obligation to do so. No
representation is made or implied that any particular interest cost
will be received. District shall be free to accept, defer or reject
bids for the notes at its option; provided, however, that this
Contract shall remain in force until the Project is completed or
permanently abandoned.
Prior to its formal acceptance by the District, Consultant retains
the right to revoke or to change in writing the terms of this
proposal .
Sincerely
FIRST INTERSTATE BANK OF CALIFORNIA
By:
ByrA J. ayre, Md'Jager
Pub S!c Flance G p
Accepted and Agreed to:
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
By
For the Board of Directors
WRITTEN COMMUNICATION
Meeting 81-23
9/23/81
PARKS PROTECTION LEAGUE
145 College Avenue
Los Gatos , California 95030
September 16, 1981
Board of Directors
Midpeninsula Regional Open Space District
375 Distel Circle, Suite D-1
Los Altos , CA 94022
Dear Directors :
We wish to again thank you for holding the public hearing re-
garding the proposed acquisition of the Novitiate property in
the Town of Los Gatos thereby enabling local residents to par-
ticipate in the hearing .
We would like to advise you that we will be attending the
Monday, September 28, meeting and do plan to present addi-
tional input to you at that public hearing.
Very tr y yours ,
),Jack Panigh ti
Chairman
M-81-95
(Meeting 81-23
September 23 , 1981)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
September 23 , 1981
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY: M. Gundert, Associate Open Space Planner
SUBJECT: Final Adoption of Summary Status Report on Use and
Management of Planning Area IV - Rancho San Antonio
Open Space Preserve
Introduction: At your meeting of August 26 , 1981, the summary status
report for Rancho San Antonio Open Space Preserve was presented to
you. As a part of your newly adopted Public Notification Policies ,
all use and management plans heard for the first time which change
existing use of the site shall be placed on the next regular agenda
for final approval. Hazard mitigation and emergency measures can
be implemented sooner.
Discussion: At the August 26 meeting, Director Wendin questioned the
status of the suggestion of placing signs along Foothill Boulevard
at Cristo Rey Drive and Foothill Expressway at St. Joseph Avenue
directing Preserve visitors to the parking facilities at Rancho San
Antonio County Park. Staff was requested to follow up with the City
of Los Altos and report back to the Board. Research of the matter
with the City indicated a request by the City Council of Los Altos
for the District to install signs along Foothill Boulevard indicating
the entrance to the Preserve. At this time , staff would like to
amend the use and management plan for Rancho San Antonio Open Space
Preserve to include addressing this issue.
2. Incompleted Projects
e) District staff will investigate feasibility and site use
impacts of installation of signs along Foothill Expressway
and Foothill Boulevard directing Preserve visitors to the
parking facilities located within Rancho San Antonio County
Park.
Recommendation: It is recommended that you adopt the use and manage-
ment recommendations for the Rancho San Antonio Open Space Preserve
presented to you on August 26 , 1981 , and the amendment presented to
you in this memorandum.
M-81-94
(Meeting 81-23
Sept. 23, 1981)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
September 15, 1981
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Public Notification Procedures Relating to Public Participation
in Planning Process
Discussion: At your meeting of August 26 , 1981 you adopted public noti-
fication policies and continued for discussion the last three paragraphs
of the Public Notification Committee ' s report on notification procedures
(refer to the Committee ' s memorandum M-81-87 of July 22, 1981 and to my
memorandum M-81-92 of August 21, 1981) .
The items, as taken from the report, remaining to be discussed are :
2. The Committee did not address the Land Use and Planning Process
as a method for increasing public participation in the planning
process. Notification of demolition of buildings should be con-
sidered at the time of revision of the Land Use and Planning
Process.
3. Should the District provide for additional public hearings for
the purpose of long range acquisition and site use planning of
entire District planning area?
The Committee was in agreement that staff should return to the
Board with a plan for consideration.
Attached for your information is a draft of the letter to organizations
informing them of the availability of agendas and minutes.
Recommendation: I recommend that the first matter be referred to the
Site Use Committee.
On the second matter, I feel that there were ample public meetings
District-wide for the District' s original and amended Master Plans. The
current Action Plan calls for more public presentations. Site use planning
for the entire planning area will come into better focus through the
planning process in the Action Plan for emphasized and non-emphasized sites.
I recommend, therefore, that nothing further need be done since these
matters are being adequately addressed, in my opinion.
D R A F T
Individuals, organizations, and neighborhood associations interested
in keeping abreast of the activities of the Midpeninsula Regional Open
Space District can subscribe on a yearly basis to the agendas and
minutes for the Regular and Special Meetings of the District' s Board
of Directors. Agendas, mailed in advance of meetings, inform members
of the public of items to be considered by the Board of Directors, such
as land acquisition matters, including eminent domain proceedings, and
land use plans and reviews. Minutes, after approval by the Board of
Directors, provide the official record of Board actions.
As of September, 1981, the annual cost for agenda and/or minute sub-
scriptions are:
Agendas - $5. 00 per year
Minutes - $10. 00 per year
Agendas and Minutes - $15. 00 per year
Please complete the form below, enclose your payment, and return to
the District' s office if you or your organization/association is inter-
ested in subscribing to agendas and/or minutes of the Midpeninsula
Regional Open Space District.
If you should have any questions on this matter, do not hesitate to
call the District office at (415) 965-4717 .
- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - _ - -
Name:
Mailing Address:
Zip Code :
I/We would like to subscribe to: (check appropriate box)
) Agendas - $5. 00 per year
) Minutes - $10. 000 per year
) Agendas and Minutes - $15. 00 per year
Make checks payable to the Midpeninsula Regional Open Space District and
include payment with this subscription forma mail to: Midpeninsula Regional
Open Space District, 375 Distel Circle, Suite D-1, Los Altos, CA 94022.
R-81-41
(Meeting 81-23
0000�'* Sept. 23, 1981)
0 emw
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
September 17 , 1981
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Adoption and Implementation of Lead Ranger Program
Introduction: The attached report (R-81-40, dated September 15 , 1981)
from E. Mart to me details the implementation of the Lead Ranger pro-
gram, which has been discussed over the last four years.
Discussion: This report provides the reasoning behind and necessity
for the program. At budget preparation time this year it was antici-
pated that the program would be implemented in the fourth quarter. it
would be very helpful, however, to improve the field supervision situa-
tion immediately. Additionally, new time would be released for the
Operations Supervisor, since he would have less field supervision to do,
and this time would be available for other public contact, operations ,
and development-related assignments. Although costs for this program
were only identified as a contingency, it is not necessary at this time
to make any budget adjustments at the Board level. Adjustments may be
needed later in the fiscal year.
After discussing the creation of the Lead Ranger positions with the
District' s Personnel Consultant, Gary Foss, I recommend the position be
assigned an annual salary of $17,488 . 64 to $23,570. 56 (Range Number
165 to 195 in the District' s current salary pay plan, which is attached
for your reference) . This proposed salary range is directly related to
the salary range for Ranger which is currently Step 155 to 185. The
Personnel Consultant advised that, based on outside comparables and the
difference in responsibilities and experience for Ranger compared to
Lead Ranger, a range spread of anywhere between 7 . 5 points and 15 points
would be appropriate to reflect the varying responsibilities, including
supervision, that Lead Rangers would have. In light of trying to main-
tain a balance among the internal relationships of other District
positions, specifically Open Space Planner and Operations Supervisor, I
feel that a 10 point spread between Ranger and Lead Ranger is appropriate.
As I mentioned during budget meetings , the Ranger salary range was re-
cently reviewed and is still appropriate considering external comparable
salaries and internal salary relationships.
Note that I am recommending the title of Lead Ranger rather than Senior
Ranger, so that there is no implication that seniority per se is deter-
minant in filling vacancies. Mr. Foss concurs.
R-81-41 Page two
Recommendation: I recommend that you take the following actions :
(1) approve the job specifications for Ranger and Lead Ranger;
(2) authorize three Lead Ranger positions;
(3) reduce the number of authorized regular Ranger positions to
five; and
(4) authorize the General Manager to appoint three members of
the District' s Ranger staff to Lead Rangers on or after
October 1, 1981.
SALARY PAY PLAN
1981-1982
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Classification Salary Range
No. Min-Max
Senior Typist Clerk 124-154 969-1306
Secretary 140-170 1136-1532
Secretary to General Manager 145-175 1194-1610
Accounting Specialist 145-175 1194-1610
Ranger 155-185 1319-1778
Real Estate Research Analyst 155-185 1319-1778
Associate Open Space Planner 160-190 1386-1869
Lead Ranger 165-195 1457-1964
Open Space Planner 184-214 1761-2373
Operations Supervisor 190-220 1869-2519
Public Communications Coordinator 187-217 1814-2445
Administrative Assistant 184-214 1761-2373
Land Manager* 227-257 2701-3640
Land Acquisition Manager* 227-257 2701-3640
*Range of 3% to 5% to be added to base salary as assigned and
approved by General Manager for assignments and performance
of the employee as Assistant General Manager.
Proposed changed discussed in report R-81-41 of September 17, 1981
R-81-40
(Meeting 81-23
September 23 , 1981)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
September 15, 1981
TO: H. Grench, General Manager
FROM: E. Mart, Operations Supervisor
SUBJECT: Adoption and Implementation of Senior Ranger Program
Introduction: Land Management staff, since the spring of 1977 , has
been engaged in a continuing analysis and refinement of the organi-
zational structure of the field operations section. This process
has been based on four general assumptions :
1) the permanent District field staff should be kept as small
as possible;
2) the staff organization should be kept as generalized as
possible , so as to maintain flexibility for potential
staffing changes in the future;
3) the actual costs of District operations should be kept to
a minimum;
4) the cost effectiveness and efficiency of the operations
program should be maintained at the highest possible level .
These assumptions were first expressed in report R-77-80 , of June 16 ,
1977 , when construction and development tasks were absorbed into the
existing patrol and maintenance functions of the Ranger operation.
This was done initially by adopting two Ranger job descriptions -
Construction Ranger and Patrol Ranger. The split designation was
later dropped in the Salary-Fringe Benefit and Personnel Systems
Study prepared by the District' s personnel consultant, which was
adopted by the Board May 16 , 1979 , but the construction and develop-
ment tasks remained in the new, generalized Ranger job description.
In report R-77-55 , dated December 7 , 1977 , and report R-79-16 of
April 19, 1979 , staff outlined the basic scheduling system by which
all of the various tasks assigned to District Rangers would be
accomplished. Essentially, the schedule would consist of two
patrol shifts (comprised of two Rangers each) and one construction
and maintenance shift (also utilizing a team of two Rangers) .
This "shift team" system is still in use at the present time.
In late 1979 (memorandum M-79-118 , dated August 15 , 1979) , the
District hired two additional Rangers to recover a portion of the
personnel hours lost when the District' s CETA funding expired.
These new positions brought the total number of District Rangers to
the present level of eight. Each new employee was assigned to one
R-81-40 page two
of the three existing shift teams creating two groups of three and
one of two. As in the past, teams continued to rotate within the
three-shift schedule.
The generalist approach outlined above has provided the foundation
of the District' s current operations staff structure . The proposed
Senior Ranger positions are designed to build on that foundation by
preserving the flexibility of the generalist approach while in-
creasing the efficiency of the District' s Ranger operations .
Senior Rangers : The Operations Supervisor is currently expected to
supervise all eight Rangers directly. District Ranger staff, how-
ever, works shifts which cover 110 hours out of the total 168 hours
in each seven day period. The Operations Supervisor is only on
duty for 40 of those 110 hours . That leaves 70 hours of each week
with Rangers working the field without supervision. District
Ranger staff has performed extremely well , given this situation,
but there has been an obvious and growing need for more supervision
during the past three years .
In response to this need, Land Management staff, in early 1978 ,
began developing the concept of having "lead workers" supervising
each of the three shifts currently worked by District Rangers .
The lead worker concept evolved into the proposed Senior Ranger
program. This program was first discussed with the Board' s
Budget Committee during FY 79/80 and was included in the preparation
of the FY 81/82 budget. It has also been mentioned by staff at
Board meetings and the annual goals workshop. (See report R-81-21
of May 21, 1981. )
Senior Rangers would provide first-line shift supervision on a
daily basis . They would assign and inspect work, make field
decisions regarding time allocations , interpret District policy,
and supervise and evaluate assigned Ranger staff . The presence
of three Senior Rangers, one on each shift, would decrease the
amount of unsupervised field time from 70 hours to less than 7
hours per week. This change would result in better communication
and quality control while increasing overall efficiency. I
Operations Staff: The implementation of the Senior Ranger program
would give the District a field staff comprised of : 1 operations
Supervisor, 3 Senior Rangers , and 5 Rangers . The 3 Senior Rangers
and 5 Rangers would continue to work in three teams - two teams
of one Senior Ranger and two Rangers each and a third team of one
Senior Ranger and one Ranger. Each team, or unit, would continue
to rotate on a regular basis (currently, every 3 months) through
the three basic shifts - early patrol, late patrol , and construction
and maintenance.
The "ninth Ranger" (currently listed as a fourth quarter contingency
in the FY 81/82 budget report) would, when hired, become the
"sixth Ranger" and be added to the unit with only two employees .
This would bring the total number of field staff to ten full-time
regular employees. The timing of the addition of a "sixth Ranger"
is difficult to project, but is likely to be dependent on new
R-81-40 page three
District acquisitions during FY 81/28 . In no case can I foresee
the position being needed prior to the spring of 1982 .
Future growth, after the addition of the "sixth Ranger" , would be
accomplished through the addition of full-time and/or part-time
temporary employees . These employees would operate in much the
same way Ranger Aides have in the past (see attached job description
Exhibit 1) . They would be added to fill in specific needs in the
schedule by supplementing patrol , construction, and maintenance
functions within the team structure.
Temporary employees would continue to be added until the total
number of hours contributed by such employees approaches 100 hours
a week. At that point, the District should evaluate the amount
of work being done and consider the hiring of three additional
full-time regular Rangers. These three new employees would be
added to the existing shift teams or, if needed, developed into
a fourth team of one Senior Ranger and two Rangers .
The key to future growth (after the addition of the "sixth Ranger")
lies in utilizing temporary help for the maximum time possible.
This approach would allow adequate time to analyze the changing
work load while allowing adequate growth in the field operations
staff. This slower, more deliberate approach would be consistent
with the current constraints of the Land Management budget guidelines .
An estimate of 20 annual growth in the Operations and 1-laintenance
budget over the next five years (as determined by the budget
guidelines) indicates the following approximate figures (not
counting inflationary increases) .
FY 81/82 $354 , 000
FY 82/83 $361 ,100
FY 83/84 $368 , 300
FY 84/85 $375 ,700
FY 85/86 $383 ,200
Assuming programming remains essentially the same, the "sixth
Ranger" could be added during FY 82/83 (probably in the second
or third quarter) . The requisite new patrol vehicles could also
be added, one in FY 82/83 (with the "sixth Ranger") and one in
FY 83/84 . Vehicle replacement could probably not begin until
FY 83/84 (assuming these other expenditures are made) .
Temporary help could be added beginning in FY 83/84 on a limited
basis. I doubt that the costs of temporary help would allow an
increase to 100 hours per week until FY 88/89 or FY 89/90 . This
would mean that the regular full-time field staff would remain at
ten for the next seven or eight years (assuming present budget
guidelines remain in force) .
Summary: The implementation of the Senior Ranger program represents
a logical step in the development of the District' s field operations
organization. To accomplish this implementation, four steps must
be taken:
R-81-40 page four
1) adopt the new, revised Ranger job description (Exhibit 2)
2) adopt the new Senior Ranger job description (Exhibit 3)
3) convert, by promotion, 3 existing Rangers to Senior Rangers
4) authorize the expenditure of funds to cover the cost of
these promotions
The old Ranger description is attached for reference (Exhibit 4) .
The approximate cost in FY 81/82 of implementing the Senior Ranger
program (effective October 1 , 1981) is $6200 . This includes :
$4600 Salaries and Benefits
$1600 Training
$6200 TOTAL
Recommendation: I am recommending that you ask the Board to adopt
the attached job descriptions for Ranger and Senior Ranger (Exhibits
2 and 3) and to authorize the General Manager to appoint three
members of the existing Ranger staff to fill the Senior Ranger
positions - effective October 1, 1981, or as soon thereafter as
it is possible for staff to implement.
R-81-40 Exhibit 1
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Job Description
RANGER AIDE
Summary of Duties
Under supervision, performs a variety of semi-skilled construc-
tion tasks and general maintenance duties. Provides visitor
information and assists in the protection of District lands.
Work Performed
1. Performs minor carpentry and construction tasks as required.
2. Repairs and installs fences.
3. Maintains trails and assists in trail construction.
4. Performs cleanup and routine maintenance on District lands,
buildings, and other facilities.
5. Operates mechanical equipment for District as required,
including trucks, chain saws, tractors, mowers, sprayers ,
rototillers and similar equipment.
6 . Assists in patrolling District lands. Has frequent
contact with public, providing them with information
and directions.
7 . Fights District fires and assists in protecting the public
and District property in the event of natural disasters.
8. Performs typing, filing and other clerical duties when required.
General
1. Work often performed on Saturdays, Sundays, holidays and
at odd and irregular hours.
2. Individual must wear the prescribed uniform.
3. This is a seasonal/temporary position.
Education, Experience and Personal Requirements
The individual must possess some knowledge of the basics of con-
struction and maintenance work. Should be able to perform appren-
tice level construction tasks. Individual must be self-directed,
and yet also be able to work as a member of a team. The individ-
ual must be committed to the principles of the District.
The individual should have an aptitude, liking and demonstrated
interest in park/open space work. Individual must project a high
level of intelligence, courtesy and judgement and must present and
maintain a positive friendly, presence in communications with the
public.
R-81-40 Page Two
This position would ordinarily require:
1. Graduation from high school or equivalent
or
two years of appropriate work experience
2. A valid California Driver' s License
Physical Requirements
Individual must possess strength, endurance, and agility and
must be mentally alert, physically sound and emotionally
mature. Weight must be proportional to height and age.
REVISED: 2/lV78
Adopted by the Board 8/22/79
R-81-40 Exhibit 2
RANGER
DEFINITION: Under general supervision, patrols District lands, pro-
vides visitor information and assists in developing informational/
educational programs for the public. Performs a variety of semi-
skilled and skilled maintenance and construction work on District
properties and facilities .
TYPICAL TASKS : Patrols District lands to insure the safe use of the
lands; provides visitor information and enforces State and Fed-
eral laws and District policies; performs fire suppression duties
as needed; provides information and assists supervisor in the
supervision of part-time or temporary employees as assigned;
performs a variety of maintenance and construction duties
relating to the development and up-keep of District lands ,
trails , facilities; repairs and maintains small equipment used
, in such work as well as general maintenance of vehicles; may
train employees as needed; may perform a variety of administrative
duties relating to record keeping, inventory, information research
on District lands and facilities ; performs related work as
required.
EMPLOYMENT STANDARDS : Individual must be at least 18 years old. This
position requires education equivalent to graduation from a two
year community college with a degree in an appropriate field
and a minimum of one year of full-time paid experience in the
protection, operation, or maintenance of a park, forest, public
recreation area, or the equivalent. A maximum of one additional
year of experience may be substituted for one year of education.
Individual must possess a valid California Drivers License .
Individual must possess, or obtain, a Standard CPR card and a
Standard First Aid Card (or higher) . Experience or training in
wildland firefighting and law enforcement is desirable.
PHYSICAL REQUIREMENTS : Individual must possess strength, endurance
and agility, and must be mentally alert, physically sound and
emotionally mature. Individual must be willing to participate in
a District-prescribed fitness and exercise program and must main-
tain a Level IV Fitness standard as measured by the Cooper Aerobics
Testing System. This test must be passed by the person selected
by the District. Individual must have normal hearing; normal
visual function and visual acuity of not less than 20/30 in
each eye with correction; weight proportional to height; and
sufficient swimming ability for self-preservation.
SPECIAL NOTE: The individual selected will be appointed as a Peace
Officer in accordance with the California Penal Code. Work is
usually performed alone. Individual must work odd hours and
on weekends and holidays, and wear the prescribed uniform.
Residence in District housing may be required.
9/14/81
R-81-40 Exhibit 3
SENIOR RANGER
DEFINITION: Under general supervision, provides field supervision of
District Rangers , volunteers , and operations staff. Conducts per-
formance evaluations of assigned employees . Patrols District lands ,
provides visitor information, assists in developing informational/
educational programs for the public, and makes oral presentations .
Performs a variety of semi-skilled and skilled maintenance and
construction work on District properties and facilities . Assists
the Operations Supervisor in the development and implementation
of Use and Management Plans, operating policies, and maintenance
plans.
TYPICAL TASKS : Supervises the day to day operations of assigned
Ranger staff; evaluates the performance of these employees ;
assists the Operations Supervisor in the selection and hiring
of Rangers and other operations staff; patrols District lands to
insure the safe use of the lands; provides visitor information
and enforces State and local laws and District policies; per-
forms fire suppression duties as needed; provides information
and assists the operations Supervisor in the development and
implementation of Use and Management plans, operating policies ,
and maintenance plans; performs a variety of maintenance and
construction duties relating to the development and up-keep
of District lands , trails, fences and gates as well as mainte-
nance of a variety of District facilities; repairs and maintains
small equipment used in such work as well as general maintenance
of vehicles; trains employees as needed; performs a variety
of administrative duties relating to record keeping, inventory ,
information research, and the supervision of assigned employees;
performs other related work as required.
EMPLOYMENT STANDARDS : Individual must be at least 21 years old.
This position requires education equivalent to graduation from
a four year college with a degree in an appropriate field and
a minimum of two years of full-time paid experience in the
protection, operation, or maintenance of a park, forest,
public recreation area, or the equivalent. A maximum of one
additional year of experience may be substituted for one year
of education. Some supervisory experience and/or training
is preferred. Individual must possess a valid California
Driver' s License. Individual must possess or obtain a
Standard CPR card and an Advanced First Aid Card (or higher) ,
and have completed an approved 832 P.C. class. Experience
or training in wildland firefighting is desirable .
PHYSICAL REQUIREMENTS : Individual must possess strength, endurance
and agility, and must be mentally alert, physically sound and
emotionally mature. Individual must be willing to participate
in a District-prescribed fitness and exercise program and must
maintain a Level IV Fitness standard as measured by the Cooper
Aerobics Testing System. This test must be passed by the person
selected by the District. Individual must have normal hearing;
normal visual function and visual acuity of not less than 20/30
in each eye with correction; weight proportional to height;
and sufficient swimming ability for self-preservation.
SPECIAL NOTE : The individual selected will be appointed as a
Peace officer in accordance with the California Penal Code.
Work is usually performed alone. Individual must work odd
hours and on weekends and holidays , and wear the prescribed
uniform. Residence in District housing may be required.
9/14/81
R-81-40 Exhibit 4
Ra'nkjur Ju,j S. ification-9/81
RANGER
DEFINITION: Under general supervision, patrols District lands, pro-
vides visitor information and assists in developing information/
educational programs for the public. Performs a variety of
semi-skilled and skilled maintenance and construction work on
District properties and facilities.
TYPICAL TASKS: Patrols District lands to insure the safe use of the
lands; provides visitor information and enforces State and Fed-
eral laws and District policies; performs fire suppression duties
as needed; provides information and assists supervisor on the
planning process determining usage of District lands; provides
supervision of part-time or temporary employees as assigned;
performs a variety of maintenance and construction duties re-
lating to the development and up-keep of District lands, trails ,
fences and' gates as well as maintenance of a variety of District
facilities; repairs and maintains small equipment used in such
work as well as general maintenance of vehicles; may train em-
ployees as needed; may perform a variety of administrative duties
relating to record keeping, inventory, information research on
District lands and facilities and performs related work as required.
EMPLOYMENT STANDARDS: Individual must be at least 18 years old. This
position requires graduation from high school or equivalency and
two years of full-time paid experience in the protection, operation,
or maintenance of a park, forest, public recreation area, or the
equivalent, combined with a demonstrated knowledge of maintenance
skills; or education equivalent to graduation from a two year
community college with a degree in an appropriate field; or any
equivalent combination of experience and education. Individual
must possess a valid California Drivers License. Preference may
be given to those individuals holding certification in first aid,
wildland firefighting and law enforcement.
PHYSICAL REQUIREMENTS: Individual must possess strength, endurance
and agility, and must be mentally alert, physically sound and
emotionally mature. Individual must be willing to participate
in a District-prescribed fitness and exercise program and must
maintain a Level IV Fitness standard as measured by the Cooper
Aerobics Testing System. This test must be passed by the person
selected by the District. Individual must have normal hearing;
normal visual function and visual acuity of not less than 20/30
in each eye with correction; weight proportional to height; and
sufficient swimming ability for self-preservation.
SPECIAL NOTE: The individual selected will be appointed as a Peace
Officer in accordance with the California Penal Code. Work is
usually performed alone. Individual must work odd hours and
on weekends and holidays, and wear the prescribed uniform.
Residence in District housing may be required.
R-81-39
(Meeting 81-23
September 23 , 1981)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
September 17, 1981
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY : J. Fiddes , Administrative Assistant
SUBJECT: Conversion of Coordinator of Volunteer Programs Position
to Regular Part-Time Staff Position
Background: Since 1975, the District has contracted for the services
of a part-time Coordinator of Volunteers (originally called Volunteer
Coordinator and now called Coordinator of Volunteer Programs) .
Initially, the District contracted with the Environmental Volunteers
which employed a part-time Coordinator of Volunteers to work on
the District' s volunteer program. In 1979 , after the Environmental
Volunteers concluded their involvement in contracting for the
position, you authorized staff to contract with a Coordinator of
Volunteers (see report R-79-4 of February 7 , 1979) , and subsequently
approved other yearly contracts with a part-time Coordinator of
Volunteers. The latest contract with Kathy Blackburn, which you
approved on September 10 , 1980 (see memorandum M-80-65 of September 4 ,
1980) , terminated on June 30 , 1981 , but has been extended until
my present recommendation could be considered.
The conversion of the current contract position to a regular part-
time staff position was discussed with the Budget Committee during
the formulation of the 1981-1982 fiscal year budget. In report
R-81-21 of May 21, 1981, staff reported that the budget for the
Open Space Management Program included funds in the salaries and
benefits section for the position' s conversion. In my report
on the adoption of new salary ranges for 1981-1982 (report R-81-23
of June 2 , 1981) , 1 stated the Land Manager was preparing necessary
background material on the matter and noted the staffing change for
this position might be presented to you in the near future for
consideration.
Since the departure of the Land Manager, I have completed a review
of the Coordinator of Volunteer Programs position and am now pre-
pared to recommend the conversion of this contract position to a
regular part-time staff position.
R-81-39 page two
Discussion
a) Reasons for Conversion
The filling of the Coordinator of Volunteers position on a
contract basis has , in the past, allowed for flexibility in
evaluating the program' s success and for determining whether
or not to continue the program each year. In addition, con-
tracting for services allowed the Coordinator of Volunteers a
greater level of flexibility in organizing and coordinating
the program' s emphasis . However, as the program enters its
sixth year, I feel the continuing success of the program and
its obvious benefits to the District warrant, at this time,
the conversion of this contract position of a regular part-
time staff position.
The volunteer program' s success has been highlighted in our
program evaluation workshops (see M-81-13 of January 26 , 1981
for latest evaluation report) , and conducting a docent inter-
pretive program on certain District sites is one of the projects
and activities in this year' s Action Plan for the Operations ,
Maintenance, and Volunteer Subprogram (see report R-81-27 of
June 2 , 1981) . The program' s success speaks for the conversion
to a regular part-time staff position. The use of volunteers
is a very cost-effective method of providing interpretation
activities for our preserves , and it is a positive public
relations act. Our docents have done an excellent job in
interfacing with members of the public who seek to explore and
enjoy many of our open space areas and in promoting the goals
and intrinsic benefits of the District.
b) Job Focus and Specifications
The current level of the interpretive element of the docent
program is, I believe, quite consistent with the current Board-
adopted policy decisions related to site emphasis and budget
guidelines . Because of this fact, as well as the realization
that the docent program, due to its excellent leadership over
the past few years , has matured into a well developed and
organized program, I feel that the person filling this position
can now devote 75% of his/her time to the docent program.
The other 25% of his/her time would focus on other volunteer
activities, such as site clean-ups , trail maintenance projects,
perhaps trail construction, and some in-office projects .
In the past, we have tried to some extent to involve volunteers
in the latter types of projects mentioned, and the results
have been variously positive and negative. I feel a more con-
centrated effort in this area of volunteer activity will allow
staff the opportunity to determine the most effective ways to
generate interest in these types of activities , as well as
determine the best ways in which to utilize such volunteers.
In addition, volunteer assistance in these areas can help the
District, in these tight funding times , stay within the Land
Management budget guidelines.
The job specification for the Coordinator of Volunteer Programs
is attached for your review and approval. At this time , I
intend to have the person filling this position report to the
Operations Supervisor, rather than the Land Manager as has been
R-81-39 Is page three
the case in the past. The reason for this supervision change
directly relates to the additional emphasis that will be placed
on maintenance-type volunteer projects . For these projects,
the Coordinator of Volunteer Programs will have to work closely
with the Operations Supervisor and the members of the Ranger staff.
c) Salary Range and Hours
The 1980-1981 contract with the Coordinator of Volunteer Programs
called for a monthly reimbursement of $733 for services rendered.
Unlike the previous year' s contract, no specific number of
working hours were specified in the contract because of the
differences in the workload in the spring and winter; the hours
worked were those required to carry out the program.
After reviewing the matter with the District' s Personnel Con-
sultant, I recommend you assign this position a salary range of
Step 165 to 195 in the District's current salary pay plan
(see attached pay plan for reference) . These step numbers
correspond to $1457 to $1964 monthly (if based on a forty hour
work week) or $8 .408 to $11. 332 hourly. The Personnel Con-
sultant recommended this salary range after reviewing external
comparables for the position and the District ' s existing in-
ternal relationships of positions . He felt, and I concur,
that this position because of its people management and program
supervision responsibilities , should be placed at the recom-
mended salary range. However, it should be noted that although
this salary range is the same as the one proposed for the Lead
Ranger, the two positions are not meant in any way to be tied
to each other in future salary range adjustments .
I recommend this position be filled on a half time basis , or
1040 hours per year. Because of the intrinsic nature of the
position and the known fact that the workload varies greatly
during the different seasons of the year, I do not feel the
Coordinator of Volunteer Programs will be able to adjust his/her
work to a set 20 hours per week. The person filling this
position, the Operations Supervisor, and I will discuss possible
work schedules to equal the 1040 hours per year that will allow
all aspects of the docent and volunteer program to be carried out.
By working on a half-time basis in this regular staff position,
the Coordinator of Volunteer Programs will be eligible for one-
half of the benefits received by regular, full-time staff members.
Funds to cover the benefits for this position were included in
the Open Space Management Budget for the 1981-1982 fiscal year.
Funds totaling $7800 were included in the Open Space Management
salaries budget to cover the conversion of the contract
position to a regular, one-half time staff position from the
month of September through June 1982 .
R-81-39 page four
Recommendation: I recommend that you:
1) Approve the attached job specification for the Coordinator
of Volunteer Programs ;
2) Approve the filling of a regular, half-time staff position
for the Coordinator of Volunteer Programs ; and
3) Approve the salary range of Step No. 165 to 195 for the
position.
COORDINATOR OF VOLUNTEER PROGRAMS
DEFINITION: Under general direction, responsible for recruiting
docents and volunteers for all types of tasks, including edu-
cational activities , and for the coordination of docent and
volunteer programs and activities with members of the staff
and the public.
TYPICAL TASKS: Recruits volunteers and docents; organizes, coordi-
nates , and supervises the work of District volunteers and docents;
plans, organizes, and directs docent and volunteer programs;
recruits individual volunteers or groups for a number of activi-
ties, such as trail maintenance and construction, site clean-up,
office tasks , and public outreach via slide show nresentations
to special groups; works with community firms , organizations ,
and special interest groups to solicit interest in District
programs; conducts the screening and selection of volunteers
and docents; assigns and schedules work and docent assignments
and organizes special field workdays ; prepares appropriate
publicity; conducts meetings and in-service training of docents
and volunteers; coordinates training material and programs for
docents with community colleges; assists in training docents ;
maintains necessary records of all activities; makes presen-
tations about the District and its activities to public groups;
provides liaison with volunteer groups who conduct educational
programs on District sites; prepares docent newsletter and other
written reports; interfaces with field and office staff in
organizing special docent and volunteer activities; leads hikes
with special groups as necessary; attends various community
meetings; performs related work as required.
EMPLOYMENT STANDARDS : Education equivalent to graduation from a four
year college with a degree in interpretive sciences , natural
sciences or an appropriate field, and two years e:.,perience in an
occupation dealing with the public and coordinating volunteer
activities ; or any equivalent combination of experience and
education. Individual must possess a valid California driver's
license.
KNOWLEDGE OF: Principles and techniques of coordinating and planning
group activities, including organizing, supervising, and in-
specting such activities; of community organizations and special
group resources; principles of organization and supervision.
ABILITY TO: Analyze District's needs and to recommend and adapt
programs to meet such needs; supervise docents and volunteers ;
communicate clearly and concisely in writing and orally, in-
cluding making oral presentations to large groups ; establish
and maintain effective working relationships with District staff
and members of the public; and ability to motivate docents and
volunteers.
SALARY PAY PLAN
1981-1982
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Classification Salary Range
No. Min-Max
Senior Typist Clerk 124-154 969-1306
Secretary 140-170 1136-1532
Secretary to General Manager 145-175 1194-1610
Accounting Specialist 145-175 1194-1610
Ranger 155-185 1319-1778
Real Estate Research Analyst 155-185 1319-1778
Associate Open Space Planner 160-190 1386-1869
Coordinator of Volunteer Programs 165-195 1457-1964
Open Space Planner 184-214 1761-2373
Operations Supervisor 190-220 1869-2519
Public Communications Coordinator 187-217 1814-2445
Administrative Assistant 184-214 1761-2373
Land Manager* 227-257 2701-3640
Land Acquisition Manager* 227-257 2701-3640
*Range of 3% to 5% to be added to base salary as assigned and
approved by General Manager for assignments and performance
of the employee as Assistant General Manager.
Proposed change discussed in report R-81-39 of September 17, 1981
R-81-31
(Meeting 81-23
-Vh%1,e Sept. 23 , 1981)
omw
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
August 24 , 1981
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY: J. Fiddes, Administrative Assistant
SUBJECT: Conversion of Accounting Specialist Position to Regular
Full-Time Staff Position
Background: In my report on the adoption of new salary ranges for 1981-
1982 (report 81-23 of June 2, 1981) , 1 stated the Controller and I were
assessing whether the current part-time Accounting Specialist position
should be converted to a full-time staff position. I said the incumbent
had been working on a full-time basis for several months in order to com-
plete all of the accounting tasks , and noted this staffing change would
be presented for your consideration in the future, if the assessment
deemed it appropriate to increase the position to full-time.
Discussion: The Controller and I have completed our assessment and feel
the position should be converted from its part-time status to a regular,
full-time staff position for the following reasons :
1) Overall general increase of accounting workload, including all
payroll activities and Public Employees ' Retirement System (PERS)
reporting;
2) Greater variety of work due to District activities, including
increasing number of periodic payments on installment purchases,
specific project cost tracking, and processing rental and lease
revenue; and
3) Need to revamp various parts of District' s accounting system which
have proved to be antiquated for recording and detailing the Dis-
trict' s financial activities in a timely, efficient fashion.
As noted earlier, the Accounting Specialist has had to work forty hours per
week for several months in order to complete all the work required of the
position; some of the work was a backlog, and we were not sure of the on-
going requirements. After review, the Controller and I do not feel the
workload will be decreasing in the future.
You approved the 1981-1982 salary range for this Position in June, and no
change is recommended in the range, Step Number 145 to 175 in the District' s
salary structure, or $1194 to $1610 monthly.
Recommendation: I recommend you approve the conversion of the part-time
Accounting Specialist Position to a regular, full-time staff position and
that you approve the attached job specification for this position.
mmw
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-11,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
ACCOUNTING SPECIALIST
DEFINITION: Under the direction of the General Manager and periodic supervision of
the Controller, the Accounting Specialist is responsible for maintaining an accurate
and complete set of the District's financial records. Prepares reports and data for
input to computer, prepares claims, issues checks, and prepares District payroll and
related reports. Assists in preparation of the annual budget and financial reports.
TYPICAL TASKS: Prepares information for computerized portion of monthly budget and
Te--d-ger; posts disbursements and receipts; maintains proper accounts in ledger; bal-
ances ledger; reconciles County Fund Ledgers; maintains check register; anticipates
transfer of funds from County account; supervises disbursements of petty cash;
issues purchase orders as authorized; prepares claims lists for Board of Directors;
prepares checks on annual claims list; assists in preparation of tax reports and
annual budget; prepares monthly budget variance report; examines details of incoming
invoices for conformity with District's administrative policy on purchasing pro-
cedures; prepares financial records for review as requested by auditor; provides
financial data as needed by program leaders for accurate, complete budget prepara-
tion; types and distributes time cards at the beginning of each pay period; maintains
time card records; prepares District payroll and completes follow-up reports as nec-
essary, including retirement contribution reports, completes periodic forms required in
connection with Workers' Compensation Insurance and Unemployment Insurance reporting,
and meets with their auditors as necessary; maintains proper files of accounting and
purchasing records; reviews computer outputs as necessary; acts as liaison with computer
firm; answers questionnaires received from time to time requesting District budget infor-
ma-L-o;-,; maintains records of payments for rental units and follows up on rent as necessary;
maintains worksheets on land acquisitions and purchase contracts; performs other related
activities as required.
EMPLOYMENT STANDARDS: Education and training equivalent to graduation from high
school with additional education and/or training on bookkeeping functions. Should
have minimum four years accounting clerk work experience, two of which were in capa-
city of full charge bookkeeper. Experience in public organization is desirable.
KNOWLEDGE OF: Accounting and bookkeeping functions; financial statements and general
Te2_g_e_r _both manual and computer based); the principles and techniques employed in
effective financial accounting.
ABILITY TO: Complete variety of accounting/bookkeeping tasks accurately and efficiently
with limited supervision; establish and maintain effective working relationships with
District employees and outside vendors/contacts; use discretion in organizing activi-
ties and setting priorities.
SKILL IN: Use of ten-key calculator and typewriter. Typing skills necessary for
preparation of claims, checks, and reports.
Herbert A Grench,General Manager
Board of Directors:Katherine Duffy,Barbara Green.NonettrG Hanko,RichardS Bishop Edward Shelley,Harry A.Turner,Daniel G Wendin
M-81-96
V (Meeting 81-23
1 oe Sent. 23, 1981)
40MM
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
September 18 , 1981
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Open Space Management Work Priorities
Introduction: At your meeting of August 26 , 1981 you continued the
agenda item regarding open space management work priorities, (see
M-81-90 of August 20) . The Land Manager vacancy and the absence until
November 1 of the Open Space Planner leave us short-handed in regular
staff.
Discussion: The attached tables list projects and activities which
will, of necessity, continue and those which can be deferred for a
while. The lists relate primarily to office activities for the rest
of the calendar year and are not intended to be fully complete even
for these. There is also considerable support work by planning for
land acquisition staff.
Conclusion: In the absence of contrary instructions by the Board, I
plan on proceeding on the basis of these lists, hiring temporary em-
ployees or contractors where it appears time-effective to do so.
M-81-96 Attachment
Projects and Activities Which Will, of Necessity, Continue During 1981
(Not in Priority Order)
1. Acquisition reports
2. Edgewood County Park plan review
3. Follow-up on M.R.O.S.D. response to Moffett Levee improvement project
4 . Work with Santa Clara Valley Water District on Stevens Creek develop-
ment design
5. Implementation of M.R.O. S.D.-Mountain View baylands trail project
6. Baylands enhancement grant follow-up
7. Program evaluation for 1980-81 fiscal year
8. Site emphasis policies and plan for emphasized sites
9. Oral reports for use and management plan reviews
10. Hassler demolition and operations policy decisions and implementa-
tion
11. Monte Bello fire plan audit
12 . Monte Bello parking lot approval, and specifications and bid package
13 . Thornewood earth slide study and mitigation
14. Thornewood house lot size variance preparation and approval
15. Seven Springs development plan follow-up and EIR response
16. Sheldon Road problem at El Sereno Open Space Preserve
17. Extension of Agreement for Deer Hollow Farm
18. Road maintenance agreement for Fremont Older Open Space Preserve
19. Preparation of Roberti Z-berg grant applications
20. Picchetti lease exhibits for Board meeting
21. Ranger residency policies
Projects and Activities Which Can be Addressed Later in Fiscal Year
1. Use and management plans in regular format
2. Field operations familiarization program for Board
3. Dog Committee meetings
Cla` - 81- 19
Sept. -ber 23 , 1981
Meeting 81-23
Revised
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
# Amount Name Description
2489 $ 61 . 75 ABRACADABRA Typesetting Brochures-El Sereno, Saratoga
Gap & Rancho San Antonio
2490 68. 16 Carolyn Caddes Black and White Publicity Shots '
2491 181 . 13 CA Water Co. Utilities
2492 151 . 65 Dorn' s Safety Service District Vehicle Maintenance and
Repair
2493 550. 00 Foss and Associates Personnel Services-August
2494 1, 138. 55 Frahm, Edler, and Cannis Engineering Consultation
Services-August
2495 21 . 52 The Frog Pond Meal Conference-Monte Bello
Parking Lot Review Comm.
2496 3. 06 General Telephone Co. Phone Listing-Rate Increase
2497 27. 44 Jobs Available Advertisement-Land Manager
� 2498 10. 50 Lawrence Tire Tire Repair-District Vehicle
2499 27. 56 Los Altos Stationers Office Supplies
12500 82 . 50 Los Altos Garbage Co. Garbage Service-August
2501 1 ,008. 79 Nola E. Masterson Refrigerator Purchase and
Generator Repair-Russian Ridge
2502 36 . 32 Minton' s Lumber Building Materials Rental
2503 100. 00 National Recreation and Membership- H. Grench
Park Assoc.
2504 33. 09 Norney' s Office Supplies
2505 222. 54 Orchard Supply Hardware Field Supplies-Pipe,Clamps ,Bolts
Couplers , Gloves ,Motor and
Chain Saw Oil ,Vent for Paint
Shed.
2506 475 . 00 City of Palo Alto Permit Fee-Site and Design
Review for Parking Lot
2507 58. 86 PG and E Utilities
2508 1 , 355 . 15 Peninsula Oil Co. Gasoline for District Vehicles
2509 349. 89 Precision Photo Lab . Aerials
2510 16 . 99 Rancho Hardware Paint and Paint Supplies
2511 160. 00 Reddy Drilling Los Trancos Fence
2512 144. 21 The Sacramento Bee Advertisement-Land Manager
2513 147 . 60 San Francisco Newspaper AgencyAdvertisement-Land Manager
r ct6t--
Claims 81- 19
tember 23 ,1981
Amount Name ting 81_I2scription
2514 $ 277 . 17 Signs of the Times Signs-Rancho San Antonio , Los
Trancos , and Monte Bello
2515 32 . 00 David Topley Welding Course-Tuition and Lab
Fee
2516 219 . 00 Type Plus Typesetting for Newsletter
2517 88. 57 Valley Stake and Supply Redwood for Retaining Walls-
Rogue Valley
2518 28. 00 Renate Bruck Vorberg Taping of Los Gatos Meeting
2519 200 , 74 Xerox Corporation Installment Payment-September
2520 733. 00 Kathy Blackburn Volunteer -Coordinator SerVices-
September
2521 190. 67 Petty Cash. Private Vehicle Expense ,Postag(
Meal Conferences , Office
Supplies , and * Xerox Reductions
2522 39. 46 Emma Johnson Reimbursement for Land Manager
Brochure
0-el
a Vq mx
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
September 17, 1981
Mr. Ernest Vovakis
San Mateo County Planning Department
County Government Center
Redwood City, CA 94063
Dear Mr. Vovakis:
We have received the East Palo Alto Community Plan and EIR. Our de-
tailed review and all our comments which follow are restricted to the
portions of the Plan and EIR relating to this District' s planning area.
The District' s planning area is shown as various shades of green on
the enclosed Master Plan.
First of all, we compliment your planners, writers, and graphics per-
sons on a most comprehensive, clear, and professional quality document!
One important item that was not addressed in the draft Plan and EIR is
the potential role of the San Mateo County Parks and Recreation Depart-
ment in the East Palo Alto Baylands area. A park to the north of Cooley
Landing was proposed in the 1968 Parks and Open Space Element of the
San Mateo County General Plan. A park was also shown as part of the
ten year acquisition program in the 1973 Conservation and Open Space
Element. The 1978 Parks and Recreation Element of the General Plan
showed that area as scoring high for all the four categories where parks,
recreation areas, natural preserves, and wild areas are needed most:
The suitability also matched rather well. Thus, there has been a his-
tory of studies and policy decisions supporting an important County
role there.
We recognize that the County currently has funding problems, but that
may not always be the case, and the Community Plan is not just a short-
term document. We would urge that the County' s potential role in park
and trails development be included in the final Community Plan and EIR,
since the reasons for a County role given in the listed reports and
others have not changed.
The proposed uses of the baylands in the draft Plan seem quite consis-
tent with the natural resources present and with the needs for recrea-
tional areas and natural lands. The role of the Midpeninsula Regional
Open Space District which is suggested appears to be quite consistent
with District policies (again, with the proviso that the County may also
have a role) .
Herbert A.Grench,General Manager
Board of Directors:Katherine Duffy,Barbara Green,Nonette G Hanko.Richard S.Bishop,Edward G Shelley Harry A Turner,Daniel G Wendin
N
ty� �
ITIDPr.�" hI SULA REGICIiIAL OP:t�: SPACE DISTRi.UT-
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: F.Y.I.
DATED: Sept. 17, 1981
Mr. Ernest Vovakis
September 17, 1981
Page two
Given the right circumstances, my personal dream for both the East
Palo Alto and the East Menlo Park baylands would have the District
primarily involved in acquiring the necessary property; the County
would do park and trails development and operations; large natural
areas would be enhanced and preserved; a marina, if feasible, would
be developed by the County, Harbor District or other group -- all this
would be done under a master plan developed jointly by the agencies
involved, not the least of which is the East Palo Alto Community (or
City) Council.
Thank you for the opportunity to review and respond to the draft
Plan and EIR.
Sincerely yours,
Herbert Grench
General Manager
HG:ej
cc: East Palo Alto Community Council
✓M. R.O.S.D. Board of Directors
David Hale
MtDPr Lm,,SUL REGIO U L OPEN SPACE DISTRICT'
i
i TO: BOARD OF DIRECTORS
I
FROM: H. Grench, General Manager
SUBJECT:
F.Y.I.
DATED:. 9/21/81
i�
t�
i�
r -�
�Irml'I
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
September 8 , 1981
Dennis Zamzow, D.P.M.
2500 Hospital Drive
Building 9
Mountain View, CA 94040
Dear Mr. Zamzow:
I have, since our phone conversation of last week, had several
discussions with District management staff concerning the pro-
posed 100 mile race scheduled for October 10 and 11 , 1981. It
is clear that much more is involved in staging this event than
we were led to believe in our earlier conversation. While the
District is still interested in permitting this race to take
place, we must place several requirements on 'the Use Permit
you have been issued (7/21/81) :
1) The District requires a copy of your insurance policy, in
the amount of one million dollars ($1,000 ,000 . 00) single
limit liability with the "Midpeninsula Regional Open Space
District, its officers, employees , and agents" named as
additional insureds . This copy of your policy must be
received by Ms. Jean Fiddes , Administrative Assistant, at
the District office by no later than 5 P.M. , Monday,
September 21, 1981 , or your Use Permit will be invalid.
2) The District shall permit the presence of a maximum of four
vehicles on the summit of Black Mountain during the hours
of this event. Said vehicles shall park only in the areas
designated by the District. Access to Black Mountain shall
be from Page Mill Road via the Montebello fire road. A
combination lock (set at 2-4-6-8) shall be placed on the
north gate to allow this access. The California Road Runners
shall assume responsibility for any damage that might result
from inappropriate use in this area.
3) California Road Runners is responsible for insuring compliance
with all District ordinances (except those exempted by the
Use Permit) by all participants in this event.
Herbert A Grench.General Manager
Board of Oirectors,Katherine Duffy.Barbara Green.Nonette G Hanko.Richard S Bishop,Edward G Shelley.Harry A Turner.Daniel G Wendin
Page two
4) California Road Runners shall insure that all participants
in this event will comply with the orders of any District
officers.
5) The District wishes to make clear that this event is being
permitted for this year only. This type of event may, in
fact, conflict with the District' s primary goals of natural
area preservation. This Use Permit in no way sets a precedent
for future events of this type on these, or other, District
pres,erves.
6) The Use Permit for this event may be revoked by the District
at anytime with or without cause.
These special conditions are now officially attached to your
Use Permit. Should you fail to meet any of them, the Use Permit
will be invalid.
Please call if there are any questions .
Sincerely,
Eric R. Mart
Operations Supervisor
cc : H. Grench, General Manager
J. Fiddes, Administrative Assistant
D. Woods, Open Space Planner
District Ranger Staff
IN s,
3a W 0 an rw
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
September 4, 1981
Honorable Daniel O'Keefe
California State Senate
Room 2057
State Capitol Building
Sacramento, CA 95814
Dear Senator O'Keefe:
Assemblyman Byron Sher has introduced in our behalf AB 597 relating to regional
park and open space districts. There are four such districts in the State operating
under Public Resources Code Section 5500 et seq. ; namely, the Midpeninsula Regional
Open Space District, the Marin County Open Space District, the East Bay Regional
Park District, and the Monterey Peninsula Regional Park District. The bill has the
support of all four districts. The bill has now moved to the Senate floor, and we
would greatly appreciate it if you would manage the bill to achieve Senate concurrence.
Our own district boundaries encompass about 330 square miles, including 15 cities
and unincorporated area in northern Santa Clara and southern San Mateo Counties. In
the time since the District was formed in 1972 to provide a regional greenbelt for
public use, we have acquired about 10,000 acres of land, and we manage this resource
in close cooperation with the counties.
The bill is basically a housekeeping measure which would accomplish the following
things:
(1 ) It would update and bring the portions of the District' s legislation having
to do with nominations and elections into conformity with the California
Elections Code. This would aid the counties' Registrars of Voters and the
districts in conducting elections.
(2) It would allow dedicated district lands to be transferred to another govern-
mental entity for park or open space purposes, while maintaining the strict
requirements for release from dedication. Such a change would allow transfers
to be made where the lands could be operated more efficiently or effectively
by the county; for example, where the county already has a contiguous park
facility. Incidentally, there are three ways of releasing lands from dedica-
tion: a majority vote of the electorate of the district, a unanimous vote of
the district's board of directors (limited to trading up to ten acres per year
for land contiguous to district holdings) , and a resolution adopted by two-
thirds of the board and a concurrent resolution of the Legislature.
Herbert A Grench,General Manager
Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S Bishop.Edward G.Shelley.Harry A Turner,Daniel G.Wendin
Honorable Daniel O'Keefe
September 4, 1981
Page 2
(3) It would update the maximum interest rate allowed on district notes to the
10% figure allowed by the Government Code, which overrides our code in any
event, and would cross-reference our rate to that allowed by the Government
Code for future changes. In one instance of an installment purchase of land,
a title company did not necessarily agree that the Government Code was over-
riding, and we encountered considerable delay in closing escrow.
(4) It would allow a seven member board to borrow money or enter into installment
purchases with the affirmative votes of five members rather than the six votes
now required. This requirement would still constitute more than a simple
majority. We have found installment purchases to be a very effective way of
acquiring land before its value escalates further and before it is lost to
development, particularly since so many landowners would prefer to receive
time payments. There has not been a dissenting vote on our board in the
eighteen debt transactions into which we have entered. However, there has
been trouble at times in six board members being able to attend the critical
meeting because of illness or out-of-town business or vacations. Some nego-
tiated transactions have a very short time available for board action. A
district is, of course, restricted by law in the total amount of debt which
can be authorized by the board. Four votes would continue to be required for
five member boards.
(5) It would make clear that when the district acquires an open space easement and
the easement is dedicated for open space, the lands shall be deemed to be
enforceably restricted and assessed accordingly. At this point, although it is
clear that a district can acquire such easements, it is not clear to the
assessors that the property is to be assessed taking the easements into account,
as the assessors do for easements granted to cities, counties, or non-profit
land conservancies.
We stand ready to answer questions you have. Thank you for considering our request.
Sincerely,
Herbert Grench
General Manager
HG:ej
cc: B. Sher
M.R.O.S.D. Board of Directors
R. Beckus
k"ITY OF SAN CARLOS
I SAN e 4
�io
0� Me MaVw
Telephone (415) 593-8011
9 September 1981
Supervisor Louise Renne
Board of Supervisors
City and County of San Francisco
City Hall
San Francisco, California 94102
Dear Supervisor Renne :
On September 16 the Finance Committee will consider a recom-
mendation to approve the sale of the Hassler Health Home pro-
perty, adjacent to the City of San Carlos, to the Mid-Peninsula
Open Space District for a price of 2. 5 million dollars.
We are nearing the end of a long process that dates back to
1973 when the City of San Francisco first declared the property
"' surplus. After preliminary discussions with San Francisco,
/and with the guidance of the San Carlos City Council , a group
of our residents led an effort to raise one half the purchase
price by means of a bond issue, depending upon the balance being
funded by another government agency. The measure was success-
ful but subsequent efforts to raise the additional one half of
the estimated purchase price were not .
After formation of the Mid-Peninsula Regional Open Space District ,
it became apparent that this agency was the iriosL logical one to
finance the purchase. After long negotiations, they were able to
secure approval of federal funds for one half of the purchase
price.
To augment this financing, a group of adjoining property owners
in San Carlos formed an assessment district to raise approximately
$350,000 (the assessment district was created by a 92% vote ! ) .
With the funds finally available, the Open Space District began
formal negotiations with the City of San Francisco approximately
two years ago.
Page Two
Supervisor Renne 9 September 1981
Throughout this process, those involved have made an effort to
communicate informally with the City, the County of San Mateo ,
the Open Space District and other agencies.
We believe the purchase price is a fair one and can assure you
it has been an arduous task to raise the funds . On behalf of
the City Council and the citizens of San Carlos , I thank you
for your consideration and urge your favorable recommendation
to the Board of Supervisors.
Yours very truly,
MAY
rROSA
A4YR
GD:nc
cc : Supervisor Lee Dolson
Supervisor Richard Hongisto
San Mateo County Board of Supervisors
&O"Mid-Peninsula Regional Open Space District
San Carlos City Council
iIV
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
September 16 , 1981
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: AB 597
The good news is that AB 597 passed the full Senate after passing
the Assembly! It then returned to the Assembly for concurrence
in Senate amendments. The bad news is that the measure became
one of many, many bills that were held over until 1982 because of
the reapportionment squabble.
Our Legislative Consultant sees no problem getting the bill' s
passage when the Legislature reconvenes.
I
!l I•
skill
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
i
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717 y
B
September 10, 1981
Honorable Marz Garcia
Room 4057
State Capitol Building
Sacramento, CA 95814
Dear Senator Garcia:
This letter is a follow-up to the conversation we had recently regarding AB 597.
We are, of course, disappointed that you were not of a mind to carry the bill in
its current form on the Senate floor.
The section on open space easements about which you were concerned could be help-
ful to us from time to time in preserving valuable open space lands while keeping
them in private ownership. Like cities, counties, and non-profit private land
conservancies, the District has the power to hold such easements. However, un-
like these other groups, the District does not afford a potential property tax
break to the owner when we hold an easement. We feel that we should be on a par
with other entities.
Although we would never expect to acquire many of these easements -- 50 acres
would be a very good year -- easements could be very useful in working with cer-
tain property owners. There would be very little lost tax revenue and, I believe,
trivial State subvention payments. It is also interesting to note that there is
less lost property tax when an easement is obtained than when full fee title is
acquired.
I hope this helps answer your concerns and that you will be able to vote for the
bill when it comes up. Thank you for considering our earlier request.
Sincerely yours,
Herbert Grench
General Manager
HG:ej
cc: M.R.O.S.D. Board of Directors
R. Beckus
Herbert A.Grench,Genera!Manager
Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A Turner,Daniel G Wendin
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
September 16 , 1981
Honorable Daniel O'Keefe
California State Senate
Room 2057
State Capitol Building
Sacramento, CA 95814
Dear Senator O'Keefe:
On behalf of the Board of Directors of the Midpeninsula
Regional Open Space District, thank you very much for
agreeing to carry AB 597 which Byron Sher introduced in
behalf of the District.
We look forward to working with you in the future.
Sincerely,
Herbert Grench
General Manager
HG:ej
(/'cc: M.R.O.S.D. Board of Directors
R. Beckus
Herbert A.Grench,General Manager
Board of Directors:Katherine Duffy,Barbara Green.Nonette G Hanko,Richard 5 Bishop,Edward G.Shelley,Harry A Turner,Daniel G VVendin
40 -
0 OEM
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
September 16, 1981
Honorable Alfred E. Alquist
California State Senate
Room 5031
State Capitol Building
Sacramento, CA 95814
Dear Senator Alquist:
On behalf of the Board of Directors of the Midpenin-
sula Regional Open Space District, thank you very
much for carrying AB 597 which Byron Sher introduced
in behalf of the District.
We look forward to continuing to work with you in
the future.
Sincerely,
Herbert Grench
General Manager
HG:ej
cc: M.R.O.S.D. Board of Directors
R. Beckus
Herbert A Grench,General Manager
Board of Directors:Katherine Duffy,Barbara Green,NonetteG.Hanko.Richard S.Bishop.EdwardG Shelley,Harry A Turner,Daniel G.Wendin