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HomeMy Public PortalAboutBrewster School Committee -- 2015-12-17 Minutes Brewster School Committee FRAYED , December 17,2015 d 1::<1 Br wster Town Hall 'resenVor tit Committee: Jessica Larsen, Dave Telman, Claire Gradone, Lori Gilmore, Marie Enochty resen1or t Administration:Thomas Conrad;Superintendent, Keith Gauley;Assistant Superintendent, Giovanna Vendit , Director of Finance &Operations, Principal Denise Fronius, Principal Joanna Hughes, I. Call to Order/Agenda Changes: Chair Telman called the meeting to order at 6:00PM. II. Citizens Speak: None III• PRIORITY BUSINESS: A. Request from Ragnor Relay—Use of Parking Lot at Stony Brook Elementary:. It was moved by Claire Gradone,seconded by Jessica Larsen and voted unanimously(5-0)to approve the use of the Stony Brook Elementary School Parking Lot by Ragnor Relay on May 13-14,2016. B. Review the Current Norms and Discussion on Self-Evaluation: Chair Telman went over the eight point current norms that were created two years ago. All agreed these are good, can always be added to should the need arise, and the Committee as a whole is adhering to these norms and in good shape. Chair Telman then discussed the MASC School Committee$elf- Evaluation Tool with the Committee, adding this process would begin sometime in the Sprirrg. C. Administrators Reports: Principal's Reports were included in the packet. In addition, Principal Fronius announced the retirement of KT Stone; Physical Education Teacher on December 23,2015. Ms. Fronius wished Mrs.Stone a wonderful retirement. Assistant Superintendent Keith Gauley's report was included in the packet. In addition, Me. Gauley reported the "CrisisGo" app will roll out this week to staff,and shortly to students, parents Ond School Committee members. There will be trainings on use of this app beginning next week through January. Superintendent's Report:Superintendent Conrad reported he recently attended a state workshop on Early Childhood Education and that it was a pleasure to see Marie Enochty in the forefront of that workshop; Mr.Conrad was also in attendance for the Eddy Chorus at Cape Cod Symphony-the students had a wonderful stage presence and did an amazing job. Mr.Conrad then informed the Committee that Representative Whelan would be meeting with Mike McCarthy and Brewster Town Manager Michael Embury in Mr. Embury's office on Friday, December 18th at 1:00PM. Mr. Conrad will be in attendance at that meeting and Brewster School Committee members are invited to attend as well.The meeting is regarding the use of school facilities. D. Fundraising Policy: After discussion, it was moved by Jessica Larsen,seconded by Claire Gradone and voted unanimously to approved for a second reading the fundraising policy as written. -ewster School Committee inutes of December 17,2015 Page 1 E. FY16 Budget Review:Giovanna Venditti, Director of Finance and Operations, reviewed the current Eddy and Stony Brook Elementary School expenditure reports, highlighting variances from last month. Due to expenses for two unanticipated out of district placements,the Stony Brook budget is currently in the negative. Mr.Telman reminded the Committee we will be applying to the Department of Education for financial relief under the Circuit Breaker Program. F. FY17 Budget: Superintendent Conrad indicated tonight's review is of Version 1 of the FY17 Budget for Stony Brook and Eddy Elementary Schools. Mr. Conrad is aware of some savings in each budget that are not reflected in Version 1,$13,885 in the Stony Brook Budget due to a retirement and some technology savings, and$$2,014 in the Eddy Budget due to technology savings. Mr.Conrad also asked the Committee to keep in mind that salaries make up the majority of each budget,and for FY17 increases include a contractual 2.5%COLA increase for staff members as well as staff moving salary lanes. Principal Fronius and Principal Hughes then reviewed Version 1 of the FY17 budget for each school. Marie Enochty cautioned the Committee regarding the zero budget amounts in McKinney Vento transportation and to expect there could be some costs associated with transportation of Homeless students. Mr.Conrad indicated all questions would be researched an answered at the next meeting when Version 2 of the budget is reviewed. Mr.Telman requested that Version 2 of the budgets be sent to the Committee for review sooner rather than later for review. The bottom line in FY17 Version 1 Eddy Elementary School budget is increased by 4.3%,Stony Brook Elementary School budget is increased by 3.1%. REPORTS AND INFORMATION: Preschool Enrollment: Included in packet,there were no changes Cape Cod Collaborative:Jessica Larsen reported on the last Collaborative Board meeting including the search for a new Business Manager and the Executive Director assessment. PTO Liaison: No report School Council Liaisons:Jessica Larsen reported on the Turkey Trot at Eddy Elementary School which was a fun event for all who attended. Policy Subcommittee:Chair Telman reported the Committee will meet in January. Transportation Subcommittee: Claire Gradone reported on the last meeting.The Committee will be meeting with Paul Hilton,the Executive Director of the Cape Cod Collaborative. Substance Abuse Subcommittee: Marie Enochty reported on the last meeting,stating the Committee did receive and review some sobering data on this issue. The next meeting in January will focus on short term goals,goals for next year and a five year plan. APPROVAL OF MINUTES: It was moved by Jessica Larsen,seconded by Claire Gradone and voted 4-0 (Marie Enochty abstaining)to approve the minutes of November 19,2015 as written. ADJOURNMENT: It was moved by Marie Enochty,seconded by Claire Gradone and voted unanimously to adiourn at 7:18PM. Respectfully submitted, Arlynn Consiglio-Noks Secretary ProTem Brewster School Committee Minutes of December 17,2015 Page 2