HomeMy Public PortalAboutAddendum 1 - RFP FFE_1Furniture, Furnishings & Equipment - RFP
Cunniff and Hosmer Elementary Schools
Watertown, MA
Addendum No. 1
March 22, 2021
The original Specifications and Drawings for the above noted project are amended as
stated in the Addendum. Receipt of this Addendum shall be acknowledged by inserting
its number in the space provided on the Bid Form. This Addendum consists of 11 pages.
The adds and quantity changes will be made on the electronic price tables by ICD.
ADD 1-001 Below are the instructions for the accessing the electronic price tables.
Please enter the exact name for access to the price tables.
INSTRUCTIONS
To fill out your bid form online visit:
http: / / vendors.icdinc.com
To access the website itself, each and every time that you visit, the following website
access username and password must be entered:
username = vendor
password = bid -form
Once you have entered the website access username and password to access the website
itself you will enter the "Login" page. You will first need to register for a free account to
use the website. To register, click on the "Register" link. Memorize the individual
account username and password that you create for your account. After filling out and
submitting the registration form you will not have to register again.
To access your individual account bid form you must enter the individual account
username and password you created while registering within the fields on the "Login"
page. This individual account username and password is for your individual account
login and entered on the "Login" page only. You will still need to enter the website
access username (vendor) and password (bid -form) to access the website itself. You will
be using 2 different sets of usernames and passwords, 1 set for the website access, and 1
set to access your individual account.
After logging in from the "Login" page with your individual account username and
password, use the Invitation for Bid project title to search for the correct project. The
project title must be entered in the search field as labeled in the Invitation for Bid.
Cunniff and Hosmer Elementary Schools RFP_PH1
INTEGRATED CONTRACT DESIGN, INC.
ADDENDUM NO. 1
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Cunniff and Hosmer Elementary Schools RFP_PH2
Once a project (or projects) is chosen it will be available until the bid closing date and
time.
As you enter data in the bid form: - the data entered in your bid form will be
automatically saved to return to later —no need to press a "Save" button - all costs will
be calculated automatically - like a work sheet, prices can be changed as necessary until
the date and time the bid opens - the bid form can be printed for submission and
included in your bid package in lieu of handwritten work
Questions regarding this bid should be directed to Integrated Contract Design, Inc.,
email at nlohrer@icdinc.com, no later than 72 hours prior to the bid opening. All
questions should be emailed referencing the job and item number and will be answered
in addenda.
ADD 1-002 The electronic Contract Document and Vendor Application follows this
email. Use this form as your Contract Document and Vendor Application.
INTEGRATED CONTRACT DESIGN, INC.
ADDENDUM NO. 1
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Cunniff and Hosmer Elementary Schools Ai3 Architects, LLC
Furniture, Furnishings & Equipment Integrated Contract Design, Inc.
PART II. CONTRACT DOCUMENT
Company Bidding:
Contract Number(s):
For: Furniture, Furnishings and Equipment for the Watertown Elementary Schools
To: Town of Watertown
The undersigned, hereinafter referred to as the Bidder, in compliance with Part I. Invitation for Bids for
the above project to be undertaken by the Town of Watertown (Owner) has examined the bid, the
"Invitation for Bids," "Instructions to Bidders/General Conditions," the furniture, furnishings and
equipment (FF&E) specifications, details and drawings, price tables, supplementary conditions, and all
other related documents, including the Owner's addenda, hereinafter called the Contract Document. The
Contract Document, together with (1) a notice of acceptance and (2) either the agreement or Owner's
purchase order issued to the lowest responsible bidder pursuant to
Part II., Section 13. Receipt of Bids, shall form the contract, and all are as fully a part of the contract as if
attached to said notice of acceptance or agreement or purchase order. In addition, the Bidder has
examined the site and is familiar with all the conditions surrounding this project, hereinafter referred to as
the Work. Submitted herewith is the following:
1. BASE BID
(See Part II, Section 8. Bid Security Deposit) The Bidder hereby proposes to furnish all necessary or
incidental plant, erection equipment, labor, materials, supplies, services, equipment, and other facilities
required or contemplated for the completion of the Work in strict conformity with the Contract Document
for dollars ($ ) hereinafter referred to as the Base Bid, for the following items
(attach separate sheet, if necessary):
SECTION NO. NET PRICE FOR SECTION
Section 002 - Student Desks & Tables $
Section 003 — Seating $
Section 004 — Desks, Worksurfaces & Credenza $
2. BID SECURITY DEPOSIT
The Bidder must complete one of the following. Failure to do so will result in disqualification.
BANK CHECK: (See Part II, Section 8. Bid Security Deposit) Enclosed is the bid security deposit in
the form of cash, certified check or treasurer's check (Check No.: ) as
required, in the amount of five (5) percent of the Base Bid or
dollars ($ ).
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Cunniff and Hosmer Elementary Schools Ai3 Architects, LLC
Furniture, Furnishings & Equipment Integrated Contract Design, Inc.
BID BOND: (See Part II, Section 8. Bid Security Deposit) Enclosed is the bid security deposit in the
form of a bid bond as required, in the amount of five (5) percent of the Base Bid or
dollars ($ ).
3. TIME FOR SUBSTANTIAL COMPLETION
The Bidder, if awarded the contract, agrees that he/she will substantially complete the Work or deliver the
goods in working days according to the time -line provided. The Work shall be substantially
complete when the Owner determines that it is so, in accordance with the Contract Document, so the
Owner can occupy or utilize the Work of the designated portion thereof for the use for which it is
intended.
4. VENDOR'S APPLICATION: STATEMENT OF QUALIFICATIONS
(See Part II, Section 10. Vendor's Application: Statement of Qualifications) The Bidder shall complete,
execute and submit the "Vendor's Application: Statement of Qualifications" attached to this proposal.
5. MAJOR SUBCONTRACTORS
(See Part II, Section 11. Bid Attachment: List of Major Subcontractors) The Bidder proposes to award
contracts to the subcontractors listed with their bids on this bid attachment. The amounts of such sub -bids
are included in the Base Bid.
6. ADDENDA RECEIPT
The Bidder shall acknowledge below the receipt of any and all addenda to the Contract Document, listing
addenda by number and date (attach separate sheet, if necessary):
Addendum No. Date
Addendum No. Date
Addendum No. Date
Addendum No. Date
Addendum No. Date
Addendum No. Date
The Bidder further certifies that he/she has familiarized himself/herself with the data contained herein and
has taken the contents into account in the preparation of the Base Bid.
7. ADDRESS
The Bidder designates the following at the address and telephone numbers listed below as the receiver of
all notices and correspondence in the event that he/she is awarded the contract:
Name:
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Cunniff and Hosmer Elementary Schools Ai3 Architects, LLC
Furniture, Furnishings & Equipment Integrated Contract Design, Inc.
Title:
Company:
Address Line 1:
Address Line 2:
Direct Phone No:
E -Mail Address:
The Owner shall be permitted to direct all notices and correspondence to the Bidder at the address
indicated above until the Owner receives written notice of a different address.
8. WAIVER
No action or failure to act by the Owner or the Owner's Agent shall constitute a waiver of any right or
duty afforded the Owner under the contract, nor shall any such action or failure to act constitute an
approval of, or acquiescence in, any breach thereunder except as may be specifically agreed to in writing.
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Cunniff and Hosmer Elementary Schools Ai3 Architects, LLC
Furniture, Furnishings & Equipment Integrated Contract Design, Inc.
CERTIFICATE OF NON -COLLUSION AND STATEMENT OF TAX COMPLIANCE
Town of Watertown, 149 Main Street, Watertown, MA 02472
The undersigned certifies under the penalties of perjury that this response has been made and submitted in
good faith and without collusion or fraud with any other person. As used in this certification the word
"person" shall mean any natural person, business, partnership, corporation, union, committee, club, or
other organization, entity or group of individuals.
Signature of Individual Signing Response:
Name of Business:
Date:
STATEMENT OF TAX COMPLIANCE
Pursuant to M.G.L. Chapter 62C, Section 49A, I certify under penalties of perjury that I, to my best
knowledge and belief, have complied with all laws of the Commonwealth of Massachusetts relating to
taxes.
Social Security or Federal Identification Number:
Signature of individual signing response:
Date:
CONFLICT OF INTEREST CERTIFICATION
The Undersigned hereby certifies that:
1. The Undersigned has not given, offered, or agreed to give any gift, contribution, or offer of
employment as an inducement for, or in connection with, the award of a Contract.
2. No consultant to, or subcontractor for, the Undersigned has given, offered, or agreed to give any gift,
contribution, or offer of employment to the Undersigned, or to any other person, corporation, or entity as
an inducement for, or in connection with, the award to the consultant or subcontractor of a Contract by the
Undersigned.
3. No person, corporation, or other entity, other than a bona fide full time employee of the Undersigned
has been retained or hired to solicit for or in any way assist the Undersigned in obtaining a Contract upon
an agreement or understanding that such person, corporation or entity be paid a fee or other compensation
contingent upon the award of a Contract to the Undersigned.
4. Undersigned understands that the Massachusetts Conflict of Interest Law, Chapter 268A of the
Massachusetts General Laws (M.G.L.), applies to the Undersigned and its officers, employees, agents,
subcontractors, and affiliated entities.
5. Undersigned understands that the Undersigned and its officers, employees, agents, subcontractors, and
affiliated entities, shall not participate in any activity which constitutes a violation of the Massachusetts
Conflict of Interest Law or which creates an appearance of a violation of the Massachusetts Conflict of
Interest Law.
Signature required
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Cunniff and Hosmer Elementary Schools Ai3 Architects, LLC
Furniture, Furnishings & Equipment Integrated Contract Design, Inc.
CERTIFICATE OF VOTE OF CORPORATION (IF APPLICABLE)
Town of Watertown
Office of the Purchasing Agent
149 Main Street
Watertown, 02472
CERTIFICATE OF VOTE OF CORPORATION (if applicable)
Date:
I, , Clerk -Secretary of the corporation named in the foregoing Proposal,
certify that who signed the said Proposal on behalf of said corporation,
was then the of said corporation; that I know his signature and that
his signature thereto is genuine, and that said Proposal was duly executed for and on
, 2021
(Title)
(Clerk -Secretary)
Date of Incorporation:
(Corporate Seal)
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Cunniff and Hosmer Elementary Schools Ai3 Architects, LLC
Furniture, Furnishings & Equipment Integrated Contract Design, Inc.
CERTIFICATE OF COMPLIANCE WITH M.G.L. C. 151B
The undersigned hereby certifies that it is in compliance with and shall remain in compliance with
Massachusetts General Laws (M.G.L.) Chapter 151B and shall not discriminate on any prohibited basis
outlined therein. The Bidder also hereby certifies that it shall comply with any and all applicable Supplier
Diversity Office (SDO) thresholds that have been established for the project.
(Signature required)
CERTIFICATE OF NON -DEBARMENT
The undersigned hereby certifies that it is presently not debarred, suspended, or otherwise prohibited from
practice by any federal, state, or local agency, and that, should any proceeding arise in which it is
debarred, suspended, or otherwise prohibited from practice by any federal, state, or local agency, the
Bidder shall inform the Owner within one (1) business day of such debarment, suspension, or prohibition
from practice.
(Signature required)
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Cunniff and Hosmer Elementary Schools Ai3 Architects, LLC
Furniture, Furnishings & Equipment Integrated Contract Design, Inc.
13. VENDOR'S APPLICATION: STATEMENT OF QUALIFICATIONS
(Attach separate sheet(s) when necessary)
1. Company:
2. Address:
3. Telephone Nos.
a. Principle Place of Business:
b. 800 No., if Available:
c. Cell Phone:
d. Project Mgr. or Sales Rep.:
e. Quotations:
f. Order Placement:
g. Accounts Receivable:
4. Federal ID/SS Number:
5. General classification of business or character of work performed:
6. Doing Business as (check one): Contractor ( ); Manufacturer ( );
Wholesale/Dist. ( ); Dealer ( ); Individual ( ); Partnership ( ); Corporation (
Other (please specify) in the State or Commonwealth of
);
7. Year organized:
8. Number of full-time employees: AA/EEO Employer:
9. Number of years engaged in this business under present business name:
If under another name, supply details:
10. Standard conditions of order:
a. Minimum dollar amount, if any: $
b. Terms:
c. F.O.B.:
11. If a contractor, what categories of work do you perform with your own forces:
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Cunniff and Hosmer Elementary Schools Ai3 Architects, LLC
Furniture, Furnishings & Equipment Integrated Contract Design, Inc.
12. List current major projects, including name of the project, Owner, contract amount, percent
complete and scheduled completion date:
13. List any projects completed for the Owner within the last five (5) years, including the name of the
project, Owner's agent, contract amount and completion date:
14. If submitted with a proposal, list projects that are similar to this project and/or the major projects
completed by this business in the past five (5) years, including the name of the project, Owner,
contract amount and completion:
15. Has this business ever defaulted on a contract? If yes, state circumstances:
16. Has this business ever failed to complete any project awarded to it?
If yes, state circumstances:
17. List and provide brief resume of key personnel available to manage and supervise:
18. List your major equipment available:
19. List trade references:
20. List banks with which your firm does business. Do you grant permission to a responsible Town
of Watertown Administrator to contact these banks?
21. List name of bonding company and address of agent:
22. Are there any family, sales or ownership relationships between the Bidder and the Town of
Watertown?
If yes, explain:
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Cunniff and Hosmer Elementary Schools Ai3 Architects, LLC
Furniture, Furnishings & Equipment Integrated Contract Design, Inc.
I certify the above information to be correct and authorize the Owner to investigate all facts
contained herein, including facility visitation.
Dated on this day of , 20
Company:
Signature:
Name:
Title:
County:
State or Commonwealth:
I, , being duly sworn, do depose and say that
he/she signed above is of (company), and that
the answers to the foregoing questions and all statements contained herein are true and correct.
It is sworn on this
Signature of Notary Public:
Commission expires:
day of , 20
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