HomeMy Public PortalAbout2019-08-08 packetNotice of Meeting & Tentative Agenda
City of Jefferson Public Works & Planning Committee
Thursday, August 8, 2019
7:30 a.m.
John G. Christy Municipal Building, 320 East McCarty Street
Boone/Bancroft Room (Upper Level)
TENTATIVE AGENDA
1) Introductions
2) Approval of the July 11, 2019 Committee meeting minutes
3) New Business
1. Discussion of Right -of -Way Acquisition for Roundabout at Creek Trail and
Edgewood Drive (Dick Otke, requestor) (Matt Morasch)
2. Update on 408 Lafayette (Jayme Abbott/Ryan Moehlman)
3. Transit Cost Recovery for State Shuttles (Mark Mehmert)
4. Dawson Street Stormwater (Matt Morasch)
5. Street Patching on New Bedford Court Area Follow Up (Britt Smith)
6. Engineering Contract with Horner & Shifrin for Binder and Indian Hills Pump
Station (Eric Seaman)
7. Transit 5339 Grant (Mark Mehmert)
8. Replacement of Railroad Crossing at Militia Drive (Britt Smith)
9. Airport Flood and Tornado Updates (Britt Smith)
4) Other Topics
5) Citizen opportunity to address Council/Staff on Stormwater and Other Public Works
Issues
• Request by Dr. Conley for Bus Shelter at American and Wildwood Drives (Mark
Mehmert)
6) Adjourn
NOTES
Individuals should contact the ADA Coordinator at (573) 634-6570 to request accommodations or alternative formats as
required under the Americans with Disabilities Act. Please allow three business days to process the request
Please call (573) 634-6410 with questions regarding agenda items
MINUTES
JEFFERSON CITY
PUBLIC WORKS AND PLANNING COMMITTEE
Council Chambers
John G. Christy Municipal Building
320 East McCarty Street
July 11, 2019
Committee Members Present:
Ron Fitzwater
David Kemna
Mark Schreiber
Laura Ward
Committee Members Absent:
Ken Hussey
Staff Present:
Matt Morasch, Director of Public Works
David Bange, City Engineer
Don Fontana, Stormwater Engineer
Mark Mehmert, Transit Division Director
Ron Craft, Airport Manager
Sonny Sanders, Director of Planning and Protective Services
Jayme Abbott, Neighborhood Services Manager
Larry Burkhardt, Building Official
Ahnna Nanoski, Planner I
Ryan Moehlman, City Counselor
Zeb Charlton, Law Intern
Steve Crowell, City Administrator
Margie Mueller, Finance Director
Matt Schofield, Fire Chief
Brenda Wunderlich, Administrative Supervisor
Attendance
4 of 4
4 of 4
4 of 4
4of4
3of4
Vice Chairman Fitzwater called the meeting to order at 7:30 a.m. A quorum was present at this
time. The following guests were present: Councilman Rick Mihalevich; Councilman Carlos Graham;
Margaret Muenks, 3022 Algoa Rd.; Jack M (unreadable); Kathy Frazier and Alan Walton, 202 Dawson
St.; Kevin Koelling, 210 Dawson St.; John Lepper, 204 Dawson St.; Nicole Roberts, News Tribune;
and Dick Aldrich, KJLU Radio.
1. Introductions
Introductions were made at this time.
2. Approval of the June 13, 2019 Committee meeting minutes
Councilwoman Ward moved and Councilman Kemna seconded to approve the June 13, 2019
minutes, motion carried.
3. New Business
1. Flood/Tornado Updates (City Staff
Mr. Morasch presented a slide presentation of the tornado debris hauling, vegetative drop off
site closing, and the impact of the flooding at the airport.
Minutes/Jefferson City Public Works and Planning Committee 2
July 11, 2019
There was discussion among Committee members and staff regarding the cost of the vegetative
drop off site being approximately $250,000.00, the long process to repair the levee, evaluation of damages
to the airport terminal and the substantial damage regulations.
Mr. Sanders gave a presentation on the tornado damaged buildings, number of permits and
business licenses issued, property maintenance code enforcement, health and safety of citizens impacted,
and disaster assistance programs available to citizens.
Mr. Morasch also wished to thank the City of Columbia for sending employees and dump trucks to
help with cleanup both during the tornado and flood.
Mr. Crowell stated both disasters will have a long term timeframe for repair and/or rebuilding.
2. Dangerous Building Code (Ryan Moehlman)
Mr. Moehlman distributed the latest revision to the dangerous building code and explained the
revisions are more efficient and clearer. He then introduced Mr. Charlton, Law Intern to explain the
revisions.
Mr. Charlton explained the process needed to declare a dangerous building, duties of the
property/housing inspector, dangerous building hearing, renewing order for repair or demolition, the
appeals process, emergency procedures, and insurance proceeds withholding.
There was discussion among Committee members and staff regarding the inspection process,
dangerous buildings being complaint driven, and lawful entry of buildings.
Councilwoman Ward moved and Councilman Schreiber seconded to refer the Dangerous
Building Code to the City Council with recommendation to approved, motion carried.
3. Comprehensive Plan Update (Ahnna Nanoski)
Ms. Nanoski gave a presentation on the Comprehensive Plan Update. She explained the
latest update of the document was in 1996. A series of community workshops will be held to gain the
public perspective on various planning topics to understand what citizens want for Jefferson City's
future.
4. Historic Preservation Plan Update (Ahnna Nanoski)
Ms. Nanoski gave a presentation on the Historic Preservation Plan Update. She explained the
City hired consultants to develop a historic preservation plan and have had several public and
stakeholder engagements, as well as meeting with the Missouri State Historic Preservation Office. A
public meeting will be held on July 23, 2019 to present the draft of the plan.
5. 2019-2023 CDBG Consolidated Plan (Jayme Abbott)
Ms. Abbott gave a presentation on the CDBG Consolidated Plan. She explained the plan is a
requirement of HUD. The goals are to provide decent housing, create a suitable living environment
and expand economic opportunities for low to moderate income individuals. A Resolution will be
presented at the August 5, 2019 City Council meeting for approval.
4. Other Topics
There were no other topics for discussion.
Minutes/Jeffemon City Public Works and Planning Commiaee
July 11, 2019
5. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works
Issues
0 202 Dawson (Janice Frazier)
Mr. Morasch gave a presentation showing the location of the property and explained there is a
15 inch clay pipe which is failing behind the structures on Dawson Street.
There was discussion among Committee members, staff and those present regarding the pipe
failing, no easement for the current pipe, and the garage flooding but no house flooding.
The residents present questioned the improved drainage on High Street making additional
problems for the area, felt the City should take ownership of this problem, health issues due to
ponding and mosquitoes,
Staff explained the CDBG infrastructure funding could not be used as it would be over the
funding allotment, how the homeowners could do an open channel ditch, and a variety of
Neighborhood Improvement District options.
Vice Chairman Fitzwater stated he would discuss the issue with Chairman Hussey and told the
property owners they could contact their City Council members for their Wards.
6. Adjourn
Councilman Schreiber moved and Councilman Kemna seconded to adjourn the meeting at
9:30 a.m., motion carried.
�It i•
Mission Drive /Edgewood Drive
Connecting Road Master Plan k
L
Edge—d Roundabouts and Stadion, Improvements c •j�'� ''y-�' , l'
Wildwood Drive, designed but not built • 3 '
Roads planed but not yet built
Future Mission Drive - location not finalized a `� •. r• -
Future Streets - locations not finalized
%oposed Scwcr Mains
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Draft Proposed City/County Capitol Improvement Sales Tax Goals, Sales Tax G
Combined City and County Sales Tax funds
Allocation
listed in sales Allocation to
Anticipated
tax projects
Project Year
Reduce Traffic Congestion/Travel Times
$1,200,000
Clark Avenue Intersection
Traffic Study and Conceptual Design
$29,054.08 '
2017
Clark and Dunklin Intersection and Atchison
$1,170,946
2022
Improve Roadway Safety $1,200,000
Street Overlay's and Upgrades
Capitol Avenue Improvements $174,759.60 2017
Myrtle Avenue $320,500 2017
Clark and Dunklin Intersection and Atchison $704,740 2021
Maintenance/Improvement of Existing Infrastructure $4,600,000
Dunklin Street Corridor; bridge, Signals, sidewalks $2,611,008.04 '• 2019
Consultant Design $285,521.50 2018
Various Improvements $131,472.46
East High Street Improvements, Cherry Street to Vetter Lane $1,700,000 2019
Support Emerging Economic/Commercial Development Proiects $4,000,000
Community Partnerships
Morris Packaging Rail Spur $335,343.08 ^ 2019
High School Road $1,500,000 2020
Militia Drive Railroad Crossing $164,657 2019
Economic Development
MSP Parkway $2.000.000 2021
Total Contribution
Unspend funds from previous sales tax
Black text indicates Items as they appeared in the literature for Sales Tax G
Purple text indicates projects that are completed
Red text indicates projects that are ongoing
Green text indicates projects that are being proposed, or the estimated funding allocation.
Blue text indicates projects not specifically Identified
" This project made use of $81,966.46 in STP funds for a total of $126,852.91
"" $128,002 of this contract is being paid by sewer funds
^ The City is contributing $125,000 from sales tax E for a total project cost of $335,343.08
August 1, 2019
City County
Contribution Contribution
$29,054.08 $0
$174,759.60 $0
$250,000 $250,000
$1,263,282.02 $1,219,724.02
$142,760.75 $142,760.75
$850,000 $850,000
$0 ^ $210,343.08
$750,000 $750,000
$82,329 $82,328
$3,542,185 $3,505,156
$212,171.78
$3,542,185 $3,292,984
Department of Public Works
320 E. McCarty Street • Jefferson City, Missouri 65101
To: Public Works Committee
Memorandum
P 573-634-6410 • F 573-634.6562 • www.ieffcitvmo.orc
Through: Matt Morasch, Public Works Director
From: Mark Mehmert, Transit Director
Date: August 2, 2019
Subject: Cost recovery for state shuttles
At the request of the Missouri Office of Administration (OA), JEFFTRAN provided
emergency shuttle service for state employees to the Truman building due to the
flooding of state-owned parking lots.
JEFFTRAN's operating cost is $90.79 per hour for the most recently completed fiscal
year. JEFFTRAN provided 522 hours of shuttle service to the State of Missouri and a
total of 8,548 rides to State of Missouri employees during those hours.
Total hours of shuttle service
522
JEFFTRAN Operating Costs/Hour
$ 90.79
Subtotal
$47,392.38
Rides on Fixed Routes @ $1/ride
504
Invoice to be submitted
$47,896.38
It is our intention to recover the costs of providing the shuttle service, and will submit a
billing request to Finance for the Office of Administration in the amount of $47,896.38.
Please contact me with any questions.
cc: Gerry Stegeman, JEFFTRAN Operations Manager
Maurice Burnley, JEFFTRAN Operations Assistant
State Rider Counts 5/28/2019 through 6/28/2019
5/28/2019
5/29/2019
5/30/2019
5/31/2019
Total
Week 1
XXX
606
764
803
554
2,727
6/3/2019
6/4/2019
6/5/2019
6/6/2019
6/7/2019
Week 2
638
674
787
662
601
3,362
6/10/2019
6/11/2019
6/12/2019
6/13/2019
6/14/2019
Week 3
449
522
468
416
275
2,130
6/24/2019
6/25/2019
6/26/2019
6/27/2019
6/28/2019
Week 4
XXX
102
84
74
69
329
TOTAL
8,548
State Shuttle Hours 5/28/2019 through 6/28/2019
5/28/2019
5/29/2019
5/30/2019
5/31/2019
Total
CM #1
XXX
12.00
12.00
12.00
12.00
CM #2
XXX
12.00
12.00
12.00
12.00
MSP
XXX
12.00
12.00
12.00
12.00
Week 1
XXX
36.00
36.00
36.00
36.00
144
6/3/2019
6/4/2019
6/5/2019
6/6/2019
6/7/2019
Total
CM #1
12.00
12.00
12.00
12.00
12.00
CM #2
12.00
12.00
12.00
12.00
12.00
MSP
12.00
12.00
12.00
12.00
12.00
Week 2
36.00
36.00
36.00
36.00
36.00
180
6/10/2019
6/11/2019
6/12/2019
6/13/2019
6/14/2019
Total
CM #1
12.00
12.00
12.00
12.00
12.00
CM #2
6.00
6.00
6.00
6.00
6.00
MSP
12.00
12.00
12.00
12.00
12.00
Week 3
30.00
30.00
30.00
30.00
30.00
150
6/24/2019
6/25/2019
6/26/2019
6/27/2019
6/28/2019
Total
CM #1
XXX
CM #2
XXX
MSP
XXX
12.00
12.00
12.00
12.00
Week 4
XXX
12.00
12.001
12.001
12.00
48
Grand total hours of shuttle service
522
JEFFTRAN Operating Costs/Hour
$ 90.79
Subtotal 1
$ 47,392.38
Rides on Shuttles
8,044
Rides on Fixed Routes
504
Total rides
8,548
E
41,
, L ,
E
41,
Department of Public Works
Memorandum
320 E. McCarty Street • Jefferson City, Missouri 65101 • P 573-634-6410 • F 573-634-6562 • www.ieffcitymo.org
Date: August 5, 2019
To: Public Work and Planning Committee
From: Britt E. Smith, P.E.
Subject: Concrete Street Repair Program
Staff wishes to make the committee aware of an additional maintenance treatment
we've recently begun using for our concrete streets.
Several concrete streets have experienced what is termed as joint ravel. This is a
deterioration of the concrete at the sawed joints of the pavement. The cause is varied
but generally is related to the "hardness" of the concrete and its ability to resist chemical
intrusion from salts and fertilizers.
Up to now the best maintenance treatment we've had is to place asphalt patch material
in the deteriorated areas. These patches would provide for a smoother surface but
would not last long before traffic or a snow plow pulled the patch material from the area.
Staff has been researching various construction methods to address this condition. We
have found a technique and material which we believe will add life to the pavement, is
cost effective, and can be completed with our own forces.
The process was recently completed in several areas within the Georgetown
Subdivision. The following pictures outline the process.
First the deterioration area is milled to a depth of 1 '/i' to 2".
Next the area is coated with a binding agent and a specially formulated mix is poured.
In large area this is mixed at the batch plant but in smaller repairs the mix can be made
on the job site using a mortar mixer.
11.1110,
The mix will be strong enough to take residential traffic is 3 to 4 hours. The final step is
to re -saw the repaired joint and seal the new surface.
a
After completing this first installation we have found some areas where we can improve
our process but believe the end product will serve us well and provide for many years of
additional life for pavement with this distress.
cc: Matt Morasch, P.E.
Department of Public Works
Memorandum
320 E. McCarty Street • Jefferson City, Missouri 65101 • P 573-634-6410 • F 573-634-6562 • www.ieffcitvmo.org
Date: August 5, 2019
To: Public Works and Planning Committee
From: Eric Seaman, Wastewater Division Director
Through: Matt Morasch, Public Works Director
Subject: Binder Pump Station
Indian Hills Pump Station
Upgrades and Replacements
A consultant contract with Horner and Shifrin, Inc. with CMPS, Inc. acting as a sub
consultant has been negotiated for the upgrade of two existing pump stations.
Binder Pump Station — located at the south end of Binder Lake is 36 years old. It has
proven itself hydraulically sound, but the electrical and control systems are no longer safe
nor meet Code. The work will require:
• Evaluate if cost effective to replace electrical or entire pump system
• Ensure finished above ground work does not detract from the scenic park setting.
Gal..:Y'.': _'. ] ..i'T s .• y
BINDER
LAKE
Indian Hills Pump Station — This station located at the intersection of Mohawk and
Tomahawk Drive is 40 years old. The pumps are obsolete and the forcemain has leaked
twice in the last 13 years. The work will require:
• Reuse of existing land and facilities
• More efficient pumps and electrical system
• Pressure and surge fidelity of the forcemain
The contract cost is $246,340 time and material and we recommend it be forwarded to a
future Council Meeting.
Attachment
View from Campground Ct.
HORNER & SHIFRIN, INC.
BINDER PUMP STATION
SCOPE OF SERVICES FEE
Design Phase Services:
Bidding Phase Services:
Construction Phase Services:
Special Investigation Services (if needed):
TOTAL COST = $113,630 time and material not -to -exceed
INDIAN HILLS PUMP STATION
SCOPE OF SERVICES FEE
Design Phase Services:
Bidding Phase Services:
Construction Phase Services:
Special Investigation Services (if needed):
TOTAL COST = $132,710 time and material not -to -exceed
TOTAL CONTRACT COST = $246,340 time and material not -to -exceed
$80,611
$ 7,838
$22,981
$ 2,200
$97,339
$ 8,202
$24,969
$ 2,200
Department of Public Works Memorandum
320 E. McCarty Street - Jefferson City, Missouri 65101 • P 573-634-6410 • F 573-634-6562 • www.ieffcitvmo.org
To: Public Works Committee
Through: Matt Morasch, Public Works Director
From: Mark Mehmert, Transit Director
Date: August 2, 2019
Subject: Section 5339 Grant Application
JEFFTRAN staff proposes replacing obsolete and poor condition bus equipment using
an estimated $416,102 in grant funds allocated from the Federal Transit Administration
(FTA). Transit matching funds are estimated at $104,026.
By formula, FTA allocates Section 5339 funding to JEFFTRAN specifically for buses,
bus facilities and bus equipment. These funds can only be used for those specified
purposes. A table of the proposed projects is below:
Section 5339 -Funded Projects
Estimated Budget
Federal Share
Local Share
Update Bus Wash facility
$
172,128
$
137,702
$
34,426
Replace bus barn & bus wash overhead doors
$
50,000
$
40,000
$
10,000
Upgrade paratransitsoftware
$
33,000
$
26,400
5
6,600
Transit Farecard System Replacement
$
100,000
$
80,000
$
20000
Replace security systems in transit facilities
$
40,000
$
32,000
$
8,000
Replace security cameras stems in buses
$
100,000
$
80,000
$
20000
Re lace bus barn heaters
$
25,000
$
20,000
1 $
5,000
Total
$
520,128
1 $
416,102.40
1 $
104,026
Bus Wash
This project would replace the internal components of JEFFTRAN's bus wash. The bus
sees significant usage by JEFFTRAN as well as other city departments and is in
frequent need of repair. According to our records, the current wash system was
installed in 2006.
Bus Barn and Bus Wash Overhead Doors
This project would replace the overhead doors on the bus barn as well as the bus wash.
These doors are original to both structures and repairs to the operators on the doors are
frequent and costly.
Upgrade paratransit software
This project would replace the current paratransit software solution, which is a
consumer -level relational database called Filemaker Pro and was developed by the
former Transit Director. Software specifically designed for operating a paratransit
system is the current standard, and was highly recommended by for replacement by
Lochmueller Group in its evaluation of the transit system.
Transit Farecard System Replacement
This project would upgrade JEFFTRAN's current punch card -based system and would
enable cashless transactions for fares. The current system is antiquated in terms of
tracking fare income, is cumbersome for JEFFTRAN riders and inflexible for changing
fares.
Replace Security Systems in Transit Facilities
This project would replace JEFFTRAN's current security systems in the transit facilities.
The current systems are well past their useful life. This is especially true of the camera
systems, which are over 12 years old and have extremely poor resolution.
Replace Security Camera Systems in Buses
This project would replace the security cameras in all fixed -route buses, which date to
2005 and 2006. On -board bus security systems have been a valuable security and risk
management tool. Support, parts, software updates and security patches are no longer
available for these systems.
Replace Bus Barn Heaters
This project would replace bus barn heaters which are well past their life expectancy.
Only 2 of 5 are currently functioning. The costs of repairing these heaters far exceed
their worth. New models are significantly more efficient and would provide consistently
reliable service.
Please contact me with any questions.
cc: Gerry Stegeman, JEFFTRAN Operations Manager
Maurice Burnley, JEFFTRAN Operations Assistant
Department of Public Works
Memorandum
320 E. McCarty Street • Jefferson City, Missouri 65101 - P 573-634-6410 • F 573-634-6562 • www.ieffcitymo.org
Date: July 31, 2019
To: Public Work and Planning Committee
From: Britt E. Smith, P.E.
Subject: Repairs to the Militia Drive Railroad Crossing
Staff wishes to make the committee aware of a potential City/County sales tax project
which would make repairs to the Algoa Railroad Spur where it crosses Militia Drive.
As the committee may recall there is a current joint City/County project moving forward
to extend the railroad spur in the industrial area west of Militia Drive. Recent inspection
of the railroad crossing has revealed the need for major repairs to the tracks in the road
crossing. Given the proximity of the planned extension project and the specialized
nature of the work, staff recommends working with this contractor to make the repairs.
The project would include replacing the ties and rail at the crossing. Some replacement
of the concrete road panels may also be required. Plans are not finalized at this time
but the expected cost is in the range of $150,000.
cc: Matt Morasch, P.E.
Attachment