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HomeMy Public PortalAbout09/01/1987 CCMPAYROLL CHECKS - SEPTEMBEK 1, 1987 9952 Thomas R. Anderson $ 150.00 9953 Anne Theis 98.55 9954 Robert G. Mitchell, Jr. 100.00 9955 Stephen Schmit 100.00 9956 Wilfred Scherer 100.00 9957 Wayne Charles Wallace 655.11 9958 Jill Hodapp 917.17 9959 Richard Rabenort 1,034.64 9960 Michael Rouillard 969.07 9961 James Dillman 997.87 9962 Robert Dressel 853.80 9963 Karen Dahlberg 369.84 9964 JoEllen Hurr 911.62 9965 Donna Roehl 911.62 9966 Laura Skarda 476.79 9967 Sandra Larson 290.07 9968 Natina Smith 32.03 9969 Benedict Young 644.57 9970 Carolyn Smith 139.47 9971 Prudential 8.30 9972 Law Enforcement Labor Services 39.00 9973 Farmers State Bank of Hamel 1,445.60 9974 Commissioner of Revenue 690.07 9975 P.E.R.A. 692.61 9976 Farmers State Bank of Hamel (S.S.) 580.99 $13,208.79 8774 James Roehl 15.00 ORDER CHECKS - SEPTEMBER 1, 1987 6016 State of Minnesota 6Q17 Postmaster 6018 Bonestroo, Rosene Anderlik 6019 Commercial LIfe Ins. 6020 Delta Dental 6021 Plysician's Health Plan 6022 University of Minnesota 6023 Acme Typewriter 6024 Donna Roehl 6025 Budget Printing 6026 CDP 6027 Pitney Bowes 6028 Greater N.W. Office of R. E. Assessors 6029 Lefevere, Lefler, Kennedy 6030 Crow River News 6031 JoEllen Hurr 6032 Blitze One Hour Foto 6033 Plymouth Supply Co. 6034 Karen Dahlberg 6035 Culligan 6036 A T & T 6037 Northwestern Bell 6038 Wright -Hennepin Electric 6039 Allstar Electric 6040 Medcenters Health 6041 H.C. Mayer & Sons 6042 Emergency Service Syst. $ 35,0000.p0n0 17 , 31E:IN 18.00 309.55 1,772.96 110.00 C 39.50 62.86 104.95 106.77 57.00 1,306.00 7,538.49 87.89 68.05 93.78 276.32 130.00 87.38 104.14 288.20 741.06 743.60 270.05 3,026.10 186.75 tom" 112 ORDER CHECKS - SEPTEMBER 1, 1987 (CONT'D) 6043 Streichers 19.90 6044 Minnesota Cellular Telephone 66.29 6045 Gen Comm. 24.80 6046 Life Support Services 470.80 6047 Martin McAllister 200.00 6048 Hamel Fire Dept. 8,500.00 6049 Maple Plain Fire Dept. 550.00 6050 Loretto Fire Dept. 3,250.00 6051 Long Lake Fire Dept. 1,907.25 6052 Henn. Co. Gen. Acctg. Div. 304.00 6053 Long Lake Ford Tract. 72.43 6054 Genuine Parts 187.44 6055 Perrys Truck Repair 440.87 6C56 Certified Laboratories 145.01 6057 Warning Lites 115.05 6058 Bryan Rock Products 54,034.10 6059 GSI 13,260.00 6060 Buffalo Bituminous 15,873.00 6061 Bruy & Carlson 840.00 6062 Lawn King 22.80 6063 N.S.P. 1,425.71 6064 Reynolds Welding 21.95 6065 Zacks, Inc. 51.88 6066 Safety Kleen Corp. 44.50 6067 Satellite Industries, Inc 168.00 6068 Western Chemical 380.80 6069 Goodin Co. 224.64 6070 Metro Waste Control 9,080.35 6071 Burlington Northern 750.00 6072 STS Consultants 247.50 6073 First Trust 64,987.50 6074 First Trust 55,370.00 6075 First Trust 53,100.00 6076 Market Square Travel 934.00 6077 F.F. Jedlicki 7,978.81 6078 Bruce Liesch Assoc. 1,710.00 6079 Hardrives, Inc. 10,873.41 6080 Water Products 1,646.52 6081 Hennepin Co. Treas. 10.00 6082 Hamel Building Center 59.56 6083 Farmers State Bank of Hamel 580.99 6084 P.E.R.A. 905.78 $388., 052.37 The Council of the City of Medina met in regular session on Tuesday, September 1, :3 1987 at 7:30 p.m. Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, Anne Theis, Robert Mitchell, Stephen Schmit; Deputy Clerk, Laura Skarda; Planning and Zoning Administrator, JoEllen Hurr; Engineer, Glenn Cook; Attorney, Richard Schieffer 1. ADDITIONAL AGENDA ITEMS Moved by Theis, seconded by Schmit to discuss the following additional agenda items: Pioneer Creek - number of floodplain maps requested by the City Question of whether or not gas line hookups should be inspected by Building Inspector Tamarack Drive north of Co. Rd. 24 Release of Loram Bonds Extension of Conditional Use Permit for Tupco 2. MINUTES OF AUGUST 18, 1987 Moved by Scherer, seconded by Schmit to accept the minutes as presented. Motion declared carried. 3. ASSESSORS CONTRACT FOR 1988 Robert Mitchell said that he didn't feel that there was any need to discuss the contract because they had it in writing. Moved by Mitchell, seconded by Schmit to table the discussion until the budget meeting. Motion declared carried. CONSENT AGENDA 4.* GAS LINE CONSTRUCTION ON ARROWHEAD DRIVE Moved by Scherer, seconded by Theis to adopt Resolution No. 87-81 to approve construction of a gas line on Arrowhead Dr.. Motion declared carried. 5.* TOWNLINE ROAD TRUCKTRAFFIC Moved by Scherer and seconded by Theis to adopt Resolution No. 87-82 prohibiting truck traffic on Townline Road. Motion declared carried. 6.* GAMBLING LICENSE TO DUCKS UNLIMITED, OCTOBER 1, MEDINA BALLROOM Moved by Scherer and seconded by Theis to approve the gambling license for Ducks Unlimited, October 1, 1987, at Medina Ballroom for a raffle. Motion declared carried. 7.* MINNESOTA WATERFOWL GAMBLING LICENSE Moved by Scherer and seconded by Theis to approve the gambling license for Minnesota Waterfowl for September 23, 1987 at Medina Ballroom for a raffle. Motion declared carried. 8. PUBLIC WORKS DEPARTMENT Final Payment to F.F. Jedlicki for Watermain Moved by Scherer, seconded by Schmit to approve the final payment to F.F. Jedlicki of the watermain to Loram in the amount of $7,978.81. Final contract amount is $60,000. Motion declared carried. Tamarack Drive Letter Glenn Cook explained that the residents at the end of Tamarack Drive to the north of Medina Road wanted the project for the paving of Tamarack North of Co. Rd. 24 to be put together as one project. Don Swenson had said that he wanted some information that could be taken around to the residents. Thomas Anderson asked if that was an appropriate way to handle the matter. Glenn Cook said that when a property owner requests something, he feels he should respond. He said that he looked at the request as a continuation of the public hearing. Wilfred Scherer said that the Council should give some direction as to what should be done in cases like this. Glenn Cook said that he talked with Robert Mitchell and was encouraged to get the information for Mr. Swenson. Robert Mitchell said that Donald Swenson had talked to him and they thought that the information had already been assembled by Glenn Cook, however, didn't realize that the information would be more work than originally thought to complete for Mr. Swenson. Direction should be that if a citizen wants work to be done that it should be directed by the Council. Thomas Anderson said that new information shouldn't have been generated. Wilfred Scherer said that they had a meeting with the residents and feel that progress is being made. It was suggested that the people north of Medina Road on Tamarack might help the people on the south of Medina Road on Tamarack with the cost of the assessments. Stephen Schmit asked if the City would share in the cost of the project. Wilfred Scherer said that the residents would have to pay for the total project. Robert Mitchell said that the residents north of Medina Road want the road paved and those to the south of Medina Road were opposed for financial reasons and they would be paying for it 100%. He stated that there was some discussion that the City would pay for part of the paving. Wilfred Scherer said that in the meeting that he had with them earlier tonight, that they knew that they would be paying for the project. Thomas Anderson asked if the City should hold an assessment hearing. Richard Schieffer said that he had a question about the people of the north portion of Tamarack Drive paying part of the paving for the south portion, south of Medina road. It would be a problem assessing the residents if anyone appealed the assessment. He said that it would have to be assessed within 6 months of an assessment hearing, otherwise another hearing would have to be held. Thomas Anderson said that they could hold the hearing in November. Richard Schieffer said that there should be exact figures for the assessment hearing. Glenn Cook said that it would be difficult to hold the bids over 2 months, but could go with the estimates. Wilfred Scherer said that he would like to see about the outcome of the Co. Rd. 116 hearing in Orono. Robert Mitchell said that it would be years before Co. Rd. 116 is done. Doing Medina Road is a separate issue. He said that he would like the City Attorney and City Engineer to look at having the assessment hearing before going ahead with the project. 9. SALE OF $400,000 GENERAL OBLIGATION IMPRO TT BONDS Jeanne Fredericks of Ehlers and Associates reported that Moodys gave the City of Medina a strong "A" Bond Rating. She said that their only concern was the amount of tax increment and total tax base being increased. She said that there may even be an increase in the rating in the future. She said that the City was upgraded to an "A" rating in late 1984, and that another upgrading would probably occur within the next five eyars, because of the impressive industrial growth. The following bids for sale of $400,000 General Obligation Improvement bonds were received by: Norwest Invest.Svcs.--6.1821% Interest Miller & Schroeder ---6.2497% " Moore, Juran & Co. ---6.2639% " Juran & Moody,Inc. ---6.2728% FBS Capital Mkts. ---6.2958% Dain Bosworth,Inc. ---6.3683% Piper, Jaffray ---6.3687% Cronin & Co.,Inc. ---6.3741% Moved by Theis, seconded by Schmit to adopt the bid of Norwest Investment Services, Inc. Obligation Improvement Honds. Motion declared carried. and $159,498.75 Net Int.Cost 161,243.75 " 161,608.75 161,837.50 162,432.50 164,303.75 164,315.00 164,453.75 Resolution 87-83, acceptance of for purchase of $400,000 General 10. SALE OF $225,000 GENERAL OBLIGATON TAX INCREMENT BONDS OF 1987 The following bids were received for sale of $225,000 General Obligation Tax Increment Bonds: Norwest Invest.Svc.--6.1291% Interest and $81,365.00 Net Int.Cost Miller & Schroeder--6.2056% " FBS Cap.Mkts.Group --6.2496% " Juran & Moody,Inc. --6.2498% Moore,Juran & Co. --6.2661% " Dain Bosworth,Inc.--6.3196% Piper,Jaffray,Etc. --6.3248% Cronin & Co.,Inc.--6.3322% 82,380.00 " 82,963.75 82,966.25 83,182.50 83,893.75 83,962.50 84,061.25 Moved by Scherer, seconded by Theis to adopt Resolution 87-84, acceptance of the bid of Norwest Investment Services, Inc. for purchase of $225,000 General Obligation Tax Increment Bonds. Motion declared carried. 11,_ SALE OF $200,000 TAXABLE GENERAL OBLIGATION TAX INCREMENT BONDS Jeanne Fredericks said that taxable bonds are new types of bonds, that they run higher than U.S. Treasury bonds and that there will be a full $160,000 available for the project. She said that if the project is not completed within the standards, the City has limited recourse, and that they become general obligation of the City of Medina. She said that there was some disagreement in the terms of the Development Agreement. Richard Schieffer said that there should be some bonding in any project. It is the policy of the City Council to recognize financial guaranties. JoEllen Hurr said that the City does have a bond for $369,000 for site and road improvements. Jeanne Fredericks said that the concern was on the City's availability to collect on the performance bond. If the project does not go forward, the City would have to pay the principal and interest on these bonds until the call date. The money cannot be invested. Robert Mitchell said that the letter of credit is for the bond issue expenses. He said that this was the City's first bond issue for a private company and could cause the City Council to take on additonal risk. The costs of the bonds are down and the developer will get the full $160,000 so the development agreement should be signed as he was not in favor of taking a risk for the City taxpayers. Pat Cienciewa of Temroc, said that he was prepared to sign the development agreement. Moved by Mitchell and seconded by Scherer to amend the letter of credit from $70,000 to $60,000. Motion declared carried. Moved by Theis, seconded by Mitchell to accept the contract for private development between the City of Medina and Temroc Metals as amended. Motion declared carried. City staff met privately with P. Cienciewa to obtain signatures on the Private Development Contract. 12. SCHEDULE OF COUNCIL MEETING TO DISCUSS THE 1988 BUDGET Moved by Scherer and seconded by Theis to schedule Budget Meetings for the City of Medina on September 22 and September 29, 1987 at 7 p.m. Motion declared carried. 13. PLANNING & ZONING DEPARTMENT Estate of Irene Leuer, Final Subdivision Moved by Mitchell, seocnded by Theis to authorize preparation of a resolution granting the final subdivision approval to the Estate of Irene Leuer Motion declared carried. Robert Bradley, Conditional Use Permit for Recreation Field, Co. Rd.201 & Hamel Rd. Robert Bradley is requesting a conditional use permit for a private recreation area. The property does not currently have a residence. No structure can be built until there is a home on the site. Thomas Anderson asked about the right-of-way for Hamel Road. Stephen Schmit asked how many horse trailers would go on the roads. Robert Mitchell said that at the present polo facility in Independence, there are usually few horse trailers, but large ones for many horses. JoEllen Hurr said that there were only 4 events for over 50 people per year. Anne Theis said that the West End Farm Site in Independence only seems to generate 30 cars. Moved by Scherer, seconded by Mitchell to authorize preparation of a resolution granting the Conditional Use Permit for Robert Bradley, Co. Rd. 201 & Hamel Rd. for a Recreation Field, as per Planning Commission recommendations with the additional item of irght-of-way to be acquired for the City for Hamel Road. Motion declared carried. Marty Schneider, Preliminary Subdivision, Mohawk and Medina Rd. JoEllen Hurr explained that the applicant is requesting a 2-lot, plus outlot road, subdivision. Parcel 1 is 8.0 acres in the northeast corner, and Parcel 2 is 23+ acres. The Outlot is for the access to the subdivision, and will have the potential to serve as access for future subdivision of Parcel 2. Thomas Anderson asked about the right-of-way for Medina Road. JoEllen Hurr said that right-of-way for Medina Road would be 40 feet instead of the shown 33 feet if the Co. Rd. 116 Extension goes through following Medina Road, which would be 7 more feet. Moved by Mitchell, seconded by Theis to authorize preparation of a resolution granting preliminary subdivison approval to Marty Schneider, Mohawk and Medina Road for a 2 lot, plus 0utlot road, as per Planning Commission recommendations. Motion declared carried. Virgil and Mary Eisinger, 2385 Tamarack Drive, Preliminary Subdivision JoEllen Hurr explained that the applicants are requesting a 2 lot subdivision of the 40 acres they own. Each lot meets the soils requirements of the City ordinance. Parcel A is 20.1 acres, and Parcel B is 19.3 acres. Moved by Scherer, seconded by Schmit to authorize preparation of a resolution granting preliminary subdivision approval to Virgil and Mary Eisinger, 2385 Tamarack Drive, as per Planning Commission recommendations. Motion declared carried. Woodlake Sanitary Landfill, Conditional Use Permit for Garage, 4000 Hamel Road JoEllen Hurr explained that the applicant is requesting a garage addition which increases the repair area by 4,746 square feet. The current conditional use permit does not specifically address the collection business part of the Woodlake operation. Thomas Anderson asked what this building would be used for when the landfill goes out of business. JoEllen Hurr said that there will be an end use plan as in the conditional use permit for the landfilling part of the operation. It will be called out in the conditional use permit also. Part of its use will be to keep up the landfill site after closure. Thomas Anderson asked about the zoning on the property. JoEllen Hurr said that it would be addressed at that time. Rollin Smith, of BFI, said that this was a new conditional use permit, not an amended one. He said that they weren't making a determination at this time for the end use for these buildings. Robert Mitchell said that he didn't want the buildings to be used for a transfer station after the landfill was closed. JoEllen Hurr said that there is concern that they don't have anything that addresses the collection business, and that it cannot be addressed in 1996 when the landfill closes - it is a protection for the City. Robert Mitchell said that he thought that the original request for the addition of a repair garage was denied. He said that he would like to see the minutes from the original meeting. 4 ty .t r Thomas Anderson said that they should obtain a written legal opinion. JoEllen Hurr said that the Council moved for them to go back to the Planning Commission for any further changes in other than the landfill business. Robert Mitchell said that making another conditional use permit doesn't protect the legal standards for the City. He said that he may change his mind if the attorney does some more research. He said that he would like a memo from Ronald Batty or JoEllen Hurr about this. Anne Theis said that there is so little use for the property once the landfill closes. Rollin Smith said that they had a right to have a hauling business there. Robert Mitchell said that by closing the landfill, hopefully they wouldn't want to keep trucks on the site. Stephen Schmit asked if they have thought about any end use for the site. Rollin Smith said that it has been discussed, but no decision had been made. Robert Mitchell said that the end use could be accelerated by not allowing a nonconforming use structure to be repaired and it would finally fall down and not be in use. Moved by Mitchell, seconded by Scherer to table the Woodlake Sanitary Landfill Conditional Use Permit for Garage, 4000 Hamel Rd., until a legal opinion can be obtained from the attorney. Motion declared carried. 14. SALE OF $200,000 TAXABLE GENERAL OBLIGATION TAX INCREMENT BONDS Richard Schieffer reported that all documents had been signed by Pat Cienciewa of Temroc The following Tax Increment bids were received for sale of the $200,000 Taxable General Obligation Bonds: Amer.Nat'l.Bank--9.3236% Interest and $122,140.00 Net Int.Cost FBS Cap.Mkts. --9.4087% 123,255.00 " Moore,Juran &Co--9.4431% 123,705.00 Norwest Inv.Svc--9.5034% 124,495.00 Allison-Wms.Co.--9.5062% 124,532.50 Dougherty, Dwkns--9.5412% 124,990.00 Piper,Jaffray --9.5596% 125,231.25 Miller & Schroe--9.5624% 125,267.50 Dain Bosworth --9.6782% 126,785.00 Moved by Mitchell, seconded by Schmit to adopt Resolution 87-85, acceptance of of American National Bank & Trust Co. for purchase of $200,000 Taxable General Tax Increment Bonds. Motion declared carried. the bid Obligation Moved by Theis, seconded by Scherer to appoint American National Bank, St. Paul, as paying agent for the $400,000, $225,000 and $200,000 Bond Issues. Motion declared carried. PLANNING AND ZONING DEPARTMENT CONTINUED John Rosholt, Subdivision and Variance, 3205 Hwy. 55 JoEllen Hurr explained that the basement house at 3205 Hwy. 55 had no land available for a septic system. The Owner has an agreement to purchase land from neighbors to the east for a drainfield. They propose to convert the existing house to a garage and construct a new residence. The lot is 1.4 acres. Moved by Schmit, seconded by Mitchell to authorize preparation of a resolution granting subdivision approval for John Rosholt, 3205 Hwy. #55, as per Planning Commission recommendations, making sure that the location of the house is shown from the right-of- way for HIghway 55. Motion declared carried. Moved by Scherer, seconded by Schmit to authorize preparation of a resolution granting the variance for John Rosholt, 3205 Hwy. #55, as per Planning Commission recommendations. Motion declared carried. DanBar Homes, Preliminary Subdivision Cedar/Maple at Independence Beach JoEllen Hurr said that this request had been before the Council in 1986, and the request is the same as at that time. The applicant wants a subdivison of 12 lots and an outlot .L for Blocks 3,4,5 and 6 of Independence Beach. Moved by Theis, seconded by Schmit to authorize preparation of a resolution granting preliminary subdivision approval for DanBar Homes, Cedar/Maple, as per Planning Commission recommendations. Motion declared carried. Conco, Lot Size Variance, 890 Co. Rd. 24 JoEllen Hurr explained that the applicant is requesting a variance to the lot size requirement of 1 acre. They have no other land available. A mount septic system can be constructed for a two -bedroom home with 5 foot setback variances to the 10 foot requirement. The house would not need setback variances. Mr. Johnson, one of the applicants, said that the septic designer said that the system would be adequate for a 3 bedroom home. He said that he would like to be allowed to construct a 3 bedroom home and provide evidence to the building inspector that it wouldn't overtax the system. He said that there are many products on the market that would make less water usage. Thomas asked if a person purchasing the home a couple years in the future didn't like the products that lowered the water usage and changed them. The City couldn't say that they couldn't change them. JoEllen Hurr said that the building inspector often makes corrections to designs that are submitted if necessary. She said that the concern is that the owner be put on notice. Tim Gardner, 872 Co. Rd. 24, said that the homes in the neighborhood are 3 and 4 bedroom homes. A two -bedroom home would bring in perhaps a single person. A 3 bedroom home, however, would have a problem with the septic system on this site. Thomas said that there was not much latitude on the matter. Richard Schieffer said that the City doesn't have the right to say that they cannot build a house on the property. The City cannot put limitations on the property. Tim Gardner said that there is property behind this property that they could buy. Richard Schieffer said that the City cannot take authority to make them purchase another piece of property. He said that the size of house is separate from the variance. Stephen Schmit said that there were no covenants. Nbved by Mitchell, seconded by Theis to authorize preparation of a resolution granting approval of a variance to Conco, 890 Co. Rd. 24, for lot size, and to the setback from a 10 foot setback to a 5 foot setback for the septic system, which is to be a mound septic system as proposed, with a recordable document tying these conditions to the mound system. Motion declared carried. Anne Theis asked if there were any other homes in the area with mound septic systems. Tim Gardner said that there were only conventional systems. Thomas Anderson said that he thought there was a one -bedroom home also in the neighborhood. Tim Gardner said he thought that was the Greenslit home. Ed Younger - Bond Release for Road Construction Moved by Schmit, seconded by Mitchell to release the excrow amount of $1,500.00 for Ed Younger for road construction. Motion declared carried. Loram - Release of Bond Moved by Scherer, seconded by Theis to release the remaining escrow amount of $10,000.00 to Loram, Inc. Motion declared carried. Tupco - Conditional Use Permit Extension JoEllen Hurr said that Tupco was coming before the Planning Commission to review their conditional use permit. She said that they didn't have a plan for the site as far as the berming that was required for their permit, which has to be completed by October 1, 1987. She asked if the Council wished to continue this time to November 1 or possibly the end of the year. Richard Schieffer asked if their conditional use permit stated this date or it was in a development agreement. If it was just in the resolution, the Council could change it, however, if it was in a development agreement, it would have to be signed. Moved by Mitchell, seconded by Theis to extend the Tupco Condittional Use Permit berm date from 10/1/87 to 12/31/87. Motion declared carried. 15. PIONEER CREEK FLOOD MAPS Anne Theis said that the Pioneer Creek Watershed was in the process of printing new flood maps and wanted to know how many the City would like. JoEllen Hurr said that she would call the Pioneer Creek Watershed and let them know how many the City wants. 16. GAS LINE HOOK UPS Anne Theis asked if the City should be involved in the inspection of the gas line hookups where the new line was going in the City. Stephen Schmit said that every City that he has dealt with has made inspections for gas hookups. Anne Theis said that if the City does the inspections, do they have any responsibility if there any problems. Richard Schieffer said that there wasn't significant liability if the City adopted the policy of inspecting gas hookups. 17. BILLS Moved by Scherer, seconded by Theis to pay the bills; Order Checks #6016-6085 in the amount of $381,052.37 and Payroll Checks 9952-9976 and 8774, in the amount of $13,223.79. Motion declared carried. 18. LEAGUE OF MINNESOTA CITIES MEETING Moved by Scherer, seconded by Theis to allow as many members of the Council who want to attend the League of Minnesota Cities Meeting in Albertbille September 17, 1987 as would like to attend. Motion declared carried. Moved by Scherer, seocnded by Schmit to adjourn. Motion declared carried. Meeting adjourned 9:50 p.m. eputy Clerk