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Home My Public Portal About09/02/03 CCM221 MEDINA CITY COUNCIL MEETING MINUTES OF SEPTEMBER 2, 2003 The City Council of Medina, Minnesota met in regular session on September 2, 2003 at 7:30 p.m. in the City Hall Chambers. Mayor Zietlow presided. I. ROLL CALL Members Present: Workman, Lane (7:35), Zietlow, Smith, and Brinkman Members Absent: None Also Present: City Attorney Ron Batty, Public Works Director Jim Dillman, City Engineer Tom Kellogg, Police Chief Ed Belland, City Administrator Chad Adams, and Recording Secretary Jennifer Hennes. II. PLEDGE OF ALLEGIANCE III. ADDITIONS TO THE AGENDA Smith requested to add item 3 to the Public Works, officially accepting letter from the Pioneer -Sarah Watershed Commission. Moved by Smith, seconded by Brinkman, to approve the agenda as amended. Motion passed unanimously. IV. APPROVAL A. Approval of the August 19, 2003 Regular City Council Meeting Minutes Moved by Workman, seconded by Brinkman, to approve the August 29, 2003 regular City Council meeting minutes as amended. Motion passed unanimously. V. CONSENT AGENDA A. Approve Police Department squad vehicle in 2003 Capital Improvement Plan B. Approve Driveway Waiver Request at 1345 Elsinore Circle Moved by Smith, seconded by Workman, to approve the consent agenda. Motion passed unanimously. VI. COMMENTS A. Comments from Citizens on items no on the Agenda There were none. B. Park Commission Adams stated the Commission is continuing to work on recognition plaques. C. Planning Commission Adams stated there is a meeting on Tuesday and he and Sandie Larson will be present. Medina City Council Meeting Minutes 221 September 2, 2003 222 Lane arrived 7:35 p.m. VII. BUSINESS A. Planning and Zoning 1. Uptown Hamel Development Adams stated he and Attorney Batty met with Jim Prosser of Ehlers & Associates, as well as Ben Schmidt of Farr Development, on August 27th to discuss finance options for infrastructure as well as a potential development agreement. He stated as discussions led to Tax Increment Financing and other potential problems, Jim Prosser proposed the City Staff and Council, Farr Development, and public enter into a more formal process of discussions through work sessions, public meetings, etc. to not only identify the needs for Uptown Hamel development, but also to determine and clarify the financing mechanisms that will work best for Uptown Hamel. Adams stated such a process would also help the Council learn more about TIF, and if TIF can be used for Uptown Hamel. Adams noted the City's limited ability to use the fund reserves or general fund to possibly temporarily finance a portion of the infrastructure costs until another method of payment for the infrastructure can be secured from assessments, taxes, etc. is limited. Adams referenced a letter in the Council packet from the Uptown Hamel Association that addressed their response to Farr Development concept plans. Staff recommends scheduling a work session for the week of September 8th to meet with Ehlers to review their outline on how to proceed with Uptown Hamel. He noted costs for this process would be proposed to be shared by the City and Farr Development. Staff also noted the City has an opportunity to apply for pre -development planning funding through the Met Council. He stated the application deadline for this grant funding is September 15th. Moved by Smith, seconded by Workman, to schedule a work session for Wednesday, September 10, 2003 at 7:00 p.m. to discuss the development in Uptown Hamel. Motion passed unanimously. Batty stated ultimately the City Council would decide if a TIF district could be created. He reviewed the process that needs to be followed. It was noted abatement is another option to be discussed. It was noted special assessments is a process of spreading costs to be used possibly with tax increment. Zietlow inquired how the City would financially break even on this project. Batty stated there are a number of scenarios to be looked at and the decisions would need to be made by the Council. Lane inquired how many developers are interested. Adams stated he only has one real interested developer. He stated he has received an escrow deposit from the developer. Medina City Council Meeting Minutes 222 September 2, 2003 223 Discussion was held as to what part of the project needs to be worked on -first and how this would be financed. It was noted a public meeting may be in the best interest. Lane stated his opinion is the cost should not be hung on city wide tax base. He stated the district should pay it for after it becomes defined. Discussion was held as to who would be notified of a public meeting. Adams recommended applying for a pre -development grant through the Met Council. Motion by Workman, seconded by Smith to direct Staff to apply for pre -development planning funding through Met Council. Motion passed unanimously. B. Public Works 1. Hennepin County 101 Trail Dillman stated as part of the Wild Meadows Development and the County Road 101 improvement project, the City has planned for a sidewalk or trail from the CP Railroad to Hackamore Road. He noted as things are today, Sioux Drive will have concrete sidewalks. He stated County Road 101 from Highway 55 to Evergreen and Prairie Creek Drive to Primose would have a 10' wide asphalt trail located on the west side of County Road 101. He stated the distance from Evergreen Road to Prairie Creek Drive and from Primose to Hackamore have no trail schedule to be built as yet, but it has been planned to locate the trail off of county road right-of-way on Outlots of the Wild Meadows property. He stated the Park Commission meeting recommended building the entire trail within the county right-of-way. He stated if the City Council approves the Park Commission recommendation a change order can be requested to the project. The estimated change order would amount to approximately $100,000. Dillman presented a map of the project as well as a breakdown of the City costs already committed to the County Road 101 project. It was noted County Road 101 is paved and the trail is in place from Prairie Creek to Primrose if any Council Member is interested in looking at the near finished product. Discussion was held as to the costs and where the funding is coming from. It was noted the money would be coming from the Park Fund. Lane and Smith inquired about the additional $100,000. Dillman presented information regarding the length of the trail and stated the remaining 4,000 feet would complete the trail. Adams noted he is looking for a direction from the City Council to proceed with the change order. Moved by Workman, seconded by Smith, to move up the expenditure for the trail from the park dedication to continue this project in 2003. Motion passed unanimously. 2. Engineering Service Reimbursement for Creation of Wetland Dillman stated Paul and Kari Soberg at 4800 Covey Trail wish to create a wetland on their property. He stated this wetland project would be of great. benefit to the City in both Medina City Council Meeting Minutes September 2, 2003 223 224 water treatment and erosion prevention. Dillman stated he and John Smyth have met with the Sobergs on two occasions and they are interested in having Bonestroo do the engineering and reimburse the City. He stated this would be the most efficient method to proceed. Dillman stated if this project were to proceed he thinks consideration should be taken to use this project as a model for future projects. He stated the Sobergs would create wetland mitigation, which they will be able to sell. He stated the City could either collect expenses or retain the option of accruing some of the banking credits. It was noted the Sobergs have agreed to allow the City to use their site as a demonstration site to other interested residents. Batty stated it should be clear who Bonestroo's client is. He noted the City should be the client and recommended an application should be completed. Moved by Workman, seconded by Smith, to direct Attorney Batty to prepare an application/ agreement clarifying client, costs and repayment. Motion passed unanimously. 3. Recognition of receipt of Watershed District Moved by Smith, seconded by Lane, to include letter from Watershed District in the Council minutes. Motion passed unanimously. C. Public Safety 1. Long Lake Fire Department — Acceptance of bid for Medium/Heaw Rescue Purchase Adams presented the bids for the fire rescue vehicle to the City Council. Moved by Smith, seconded by Brinkman, to adopt Resolution No. 03-27, accepting bids and awarding the purchase of a fire department rescue vehicle. D. Administration 1. 2004 Budget — Proposed Lew Certification Adams presented a draft copy of the certification form to be forwarded to the County by September 15t'. He noted the levy is the same number that was discussed in the work session on August 26t'. Moved by Workman, seconded by Smith to approve the preliminary General Fund Levy at $1,456,554, Debt Service levy at $19,824 for a total preliminary tax capacity based levy at $1,476,378. Motion passed unanimously. 2. 2004 Budget — Truth In Taxation Public Hearing Dates Moved by Workman, seconded by Smith, to approve the public hearing date of December 1, 2003 at 6:30 p.m. with a continuation date of December 8, 2003 at 6:30 p.m. if necessary. Motion passed unanimously. Medina City Council Meeting Minutes 224 September 2, 2003 225 VIII. APPROVAL TO PAY BILLS Moved by Smith, seconded by Workman, to approve the bills, order check numbers 25561-25606 for $91,694.99, and payroll check numbers 18270-18286 for $21,407.06. Motion passed unanimously. Zietlow recessed the regular City Council meeting to Executive Session at 8:35 p.m. IX. EXECUTIVE SESSION FOR POTENTIAL LITIGATION Attorney Batty stated the Council is entering Executive Session for potential litigation. Zietlow called the regular City Council meeting back to order at 8:46 p.m. X. ADJOURN Moved by Workman, seconded by Brinkman to adjourn the meeting at 8:47 p.m. Motion passed unanimously. J� �e Phillip K. Zietlow, May r Attest: Chad M. Adams, City Administrator Medina City Council Meeting Minutes September 2, 2003 225 226 (THIS PAGE LEFT BLANK INTENTIONALLY) GENERAL CHECKS - September 2, 2003 227 25561 AGGREGATE DIVISION $4,400.56 25562 BNSF $1,200.00 25563 BONESTROO, ROSENE, $22,747.46 25564 BROCK WHl'1'E $462.51 25565 BRYAN ROCK PRODUCTS $6,629.76 25566 BUFFALO BITUMINOUS $1,805.14 25567 CARLSON TRACTOR & $5,034.47 25568 CENTERPOINT ENERGY $34.94 25569 CLASSIC CLEANING $424.94 25570 DELTA DENTAL $992.60 25571 ERICKSON, ROLF ENT., INC $4,381.85 25572 FORTIS BENEFITS $324.74 25573 GOODIN CO. $96.57 25574 GRAFIX SHOPPE $527.18 25575 HAWKINS INC. $1,355.84 25576 HOME DEPOT/GECF $119.07 25577 KENNEDY & GRAVEN $10,724.73 25578 KKE ARCHITECTS $175.00 25579 LAKE BUSINESS SUPPLY $327.77 25580 LARSON, SANDRA $14.43 25581 LAW ENFORCEMENT LABOR $185.00 25582 LUNDELL, STEVE $54.31 25583 MCPA $110.00 / 25584 MEDICA CHOICE $8,221.68 / 25585 METRO AREA MGRS. $18.00 i 25586 METRO WEST INSPECTION $2,137.50 25587 METROCALL $16.81 25588 MIDWEST ASPHALT $1,230.12 25589 MIDWEST AUTOMOTIVE $126.78 25590 MIKE'S FIX -IT $110.57 25591 MINNESOTA CONWAY $314.77 25592 MINNESOTA DEPT. OF HEALTH $653.00 25593 MN CRIME WATCH/MPCA $75.00 25594 NEXTEL COMMUNICATIONS $482.41 25595 PRESS & NEWS PUBLICATIONS $116.14 25596 QWEST $454.36 25597 RANDY'S SANITATION $107.47 25598 SCHWAAB, INC $97.39 25599 STREICHER'S $6,696.90 25600 SUPERIOR WIRELESS $21.16 25601 TIME SAVER OFF Si'1'E SEC. $211.00 25602 U.S. BANK $6,287.50 25603 UNl'1'ED RENTALS $100.64 25604 WRIGHT-HENNEPIN ELECTRIC $2,018.63 25605 XCEL ENERGY $26.62 25606 XEROX CORPORATION $41.67 $91,694.99 228 PAYROLL CHECKS - AUGUST 25, 2003 18270 SCHERER, STEVEN T $1,263.63 18271 MCGILL, CHRISTOPHER R. $1,627.13 18272 DILLMAN, JAMES D $1,743.69 18273 DRESSEL, ROBERT P. $1,082.23 18274 BELLAND, EDGAR J $2,162.14 18275 VIEAU, CECILIA M. $1,086.01 18276 DINGMANN, IVAN W $1,048.88 18277 SULANDER, LAURA L. $1,118.51 18278 LARSON, SANDRA L $1,026.84 18279 BOECKER, KEVIN D $1,275.59 18280 PRIEM, JON D. $1,346.39 18281 CHAFFINS, GARY S $792.78 18282 ADAMS, CHAD M. $1,729.15 18283 HALL, DAVID M. $1,091.09 18284 VELCH, PATRICIA A. $254.33 18285 NELSON, JASON $1,773.61 18286 THUL, JEFFREY P. $985.06 $21,407.06 0