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HomeMy Public PortalAbout09/02/86 CCM116 PAYROLL CHECKS - SEPTEMBER 2, 1986 9378 Thomas R. Anderson 9379 Anne M. Heideman 9380 Robert G. Mitchell, Jr. 9381 William Reiser, Jr. 9382 Wilfred Scherer 9383 VOID 9384 Jill E. Hodapp 9385 Mark F. Moran 9386 Michael J. Rouillard 9387 Michael W. Sankey 9388 James D.. Dillman 9389 Robert P. Dressel 9390 Francis M. Pumarlo 9391 Karen D. Dahlberg 9392 JoEllen L. Hurr 9393 Donna L. Roehl 9394 Laura M. Skarda 9395 Sandra L. Larson 9396 Troy Starcznski 9397 David Schmit 9398 Jennifer Larson 9399 Carolyn Smith 9400 Law Enforcement 9401 Prudential 9402 Farmers State Bank 9403 Commissioner of Taxation 9404 PERA 9405 Soc. Sec. Retirement Div. 9406 Robert Anderson 9407 Soc. Sec. Retirement Div. 8712 8713 8714 8715 8716 8717 8718 8719 Larry Elwell Howard Glaefke Leonard Leuer Jerry Roehl Ron Rogers Steve Schmit Patricia Velch Phil Zietlow $150.00 100.00 100.00 100.00 100.00 817.28 64.20 952.08 1226.80 945.96 746.25 624.82 376.31 846.06 846.06 477.21 341.16 414.65 169.51 14.78 61.59 Labor Ser. 37.00 34.50 1428.02 683.33 dblD 527.31 5148.80 9.38 $1 1160.00 50.00 50.00 60.00 50.00 60.00 40.00 40.00 ORDER CHECKS - SEPTEMBER 2, 1986 5065 Postmaster 5066 Lindenfelser Landfill 5067 Northwest Henn. League 5068 State Treasurer, Surplus Prop. 5069 Physicians Health Plan 5070 Delta Dental 5071 Pitney Bowes 5072 CDP 5073 Everything for the Office 5074 League of Minnesota Cities 5075 Greater N.W. Office of R.E.As. $410.00 $ 200.00 70.00 59.94 30.00 1,688.56 309.55 54.00 87.50 285.67 98.00 .1,244.00 ORDER CHECKS - SEPTEMBER 2, 1986 (Cont'd) 117 5076 5077 5078 5079 5080 5081 5082 5083 5084 5085 5086 5087 5088 5089 5090 5091 5092 5093 5094 5095 5096 5097 5098 5099 5100 5101 5102 5103 5104 5105 5106 5107 5108 5109 5110 5111 5112 5113 5114 5115 5116 5117 5118 5119 5120 5121 5122 5123 5124 5125 5126 5127 5128 5129 5130 5131 5132 5133 5134 5135 Lefevere, Lefler Crow River News JoEllen Hurr Acme Typewriter Bruce Liesch & Assoc. Plymouth Ind. Supply Fortin Hardware Northwestern Bell Wright -Hennepin Elec. Medina Electric Bonestroo, Rosene, Anderlik A T & T Medcenters Health Plan Dorette The Photo Factory Michael Sankey M.P.H. R & R Cleanup Amoco Oil Co. Viking Chevrolet Goodyear Driver & Vehicle Service Don Streicher Guns Loretto Towing Law Enforcement Resource Ctr. Robert Anderson CNA Ins. Minneapolis Star & Trib. Henn. Co. Treas. Metro Waste Control Long Lake Ford Tract. H.C. Mayer & Sons Minn Comm Ziegler, Inc. Emerson Dressel Warning Lites Hwy. 55 Rental North Star Waterworks Bryan Rock Products Bury & Carlson Twin City Striping City of Corcoran N.S.P. Egan McKay Reynolds Welding Westside Eq. Randy's Sanitation Satellite Ind. Inc. Ingleside Eng. Feed Rite Controls Western Chemical Metro Waste Control Comm. STS Consultants H. L. Johnson Co. First Trust St. Paul First Trust St. Paul P.E.R.A. Social Sec.Retire. Div. Social Sec. Retire. Div. Metro West Inspec. Services 6,856.92 267.04 43.85 45.00 3,299.58 86.00 99.39 83.87 734.23 53.00 5,707.23 91.18 69.85 26.12 95.75 81.66 51.85 70.00 16.50 21.00 204.84 6.00 48.00 611.52 15.50 130.00 405.00 159.30 425.75 1,410.75 138.68 2,760.00 25.75 29.73 30.00 252.00 60.95 598.46 2,002.48 947.55 600.00 355.80 1,254.77 363.79 66.41 22.50 90.00 150.00 60.50 179.32 55.20 9,637.43 146.00 1,615.00 66,425.00 53,100.00 931.29 9.38 527.31 8,496.00 $176,275.20 118 The Council of the City of Medina met in regular session on Tuesday, September 2, 1986 at 7:30 P.M. Present: Mayor, Thomas Anderson; Councilmembers, Wilfred Scherer, William Reiser, Robert Mitchell, Anne Heideman; Clerk -Treasurer, Donna Roehl; Planning and Zoning Administrator, JoEllen Hurr; Public Works Director, James Dillman; Police Chief, Michael Sankey; Attorney, Richard Schieffer 1. ADDITIONAL AGENDA ITEMS Moved by Heideman, seconded by Scherer to discuss the following additional items: Gambling License, Ducks Unlimited Planning and Zoning Workshop Replacement of clothing, Joanie Kain Medina Morningside sewer connections and billing of sewer -only customers Morningside Rd., street sign Motion declared carried 2. MINUTES OF AUGUST 19, 1986 Anne Heideman asked that Item 12, Page 114 be changed to read $250,000 to $300,000 and that Item 14, Page 115 be changed by adding "possible" before the word "access." Moved by Heideman, seconded by Reiser to accept the minutes of August 19, 1986, as amended. Motion declared carried 3. PUBLIC WORKS DEPARTMENT Pickup Truck Quotes Jim Dillman presented the following quotes for a pickup truck: Hopkins Dodge--$11661.00; Buffalo Auto Sales--$11641.00. He stated that he had asked for, but had not gotten quotes from Ford and Chevrolet. Moved by Scherer, seconded by Heideman to purchase a 1986 Dodge, 3/4 ton pickup truck from Buffalo Auto Sales for $ 11,641.00, with payment to be made from the Park Fund. Motion declared carried Gas Detector Jim Dillman stated that a gas detector should be purchased by the city to be used by workers before entering sewer manholes. He stated that both State Law and the cities insurance carrier spell -out the requirement and if it were not purchased he wanted the responsibility to be with the City Council. Moved by Scherer, seconded by Heideman to purchase a Gas Detector for $1308. Motion declared carried Medina Morningside Sewer Connections and Billing for Sewer -only Customers Anne Heideman asked if all houses in Medina Morningside had been connected to sewer. Donna Roehl reported that ron Peterson's on Bobolink; Roger Jacobs on Morningside Rd. and the vacant house on Morningside Rd. had not been connected. Anne Heideman also asked for the billing procedure for sewer -only customers. Donna Roehl explained that an average of the residential water consumption was taken and that is the amount of gallons being billed; presently, 15,000 gallons per quarter. Anne Heideman stated that she would study the matter. Morningside Rd., Street Sign Anne Heideman requested that a "Dead -End" street sign be placed on Morningside Rd. as there is much traffic on the street, driving to the end, turning around and leaving. Moved by Heideman, seconded by Reiser to authorize the Public Works Department to place a "Dead -End Sign on Morningside Rd. Motion declared carried 4. PLANNING AND ZONING DEPARTMENT Pro -Tech, Conditional Use Permit JoEllen Hurr explained that Pro Tech, located at 3575 Hickory Dr., had made application for a Conditional Use Permit to purchase the building now being rented, and expand their auto repair business. Tom Gleason stated that they agreed with the conditions recommended by the Planning Comm- ission, except for the Performance Standards, which require extensive exterior changes. { i He stated that the ordinance is not only affecting financing for their building but 1 1 9 other owners in Medina, with similar circumstances. Robert Mitchell asked if cars being parked would be parts of cars or complete vehicles. JoEllen Hurr stated that they would all be licensed vehicles. Mr. Gleason stated that some might have car hoods, etc. removed while engines are being repaired. Robert Mitchell stated that he did not want junk vehicles parked on the property. He also stated that exterior lighting should be the diffused type of light fixture. Thomas Anderson asked how Item 8 of the recommendations, regarding the number of vehicles, would be policed and if allowing 20 cars to be parked on the property, would be more real- istic. Moved by Mitchell, seconded by Heideman to authorize preparation of a resolution granting a Conditional Use Permit to ProTech to operate an auto repair business at 3575 Hickory Dr. with the following conditions: 1.Parking to be provided for 4 service bays (16 spaces) and shall be paved and marked with existing blacktopped area to be upgraded within one year and the remainder of the area to be completed in two additional years. 2. Screening to be provided along the southerly property line and approved by staff within one year. 3. Side yard variance of 20 feet for 156 feet and 30 foot variance for the remainder of the property, as shown on survey. 4. Landscaping, including additional screening to be completed according to plan. 5. Any addition to building shall be building according to current Performance Standards. 6. Hours of operation to be 7:00 A.M. to 7:00 P.M. 7 days a week. 7. No outside storage shall be allowed. 8. Maximum number of vehicles parked outside of the building not to exceed 20 vehicles, all parked within the paved area. 9. Drainage to be reviewed and plan approved by city staff. 10. Existing building to be brought to current Performance Standards as per Ordinance. Motion declared carried Dennis Dorweiler Dennis Dorweiler, Farmers STate Bank of Hamel, requested that the Council rescind the section of the Ordinance which requires that existing buildings be brought to city code within 10 years. He stated that the ordinance diminishes the value of existing structures; that an existing building could not be added to, nor could a building damaged by fire or storm, be repaired. If financing an existing building it could only be done for the remainder of time left under the ordinance. He listed a number of buildings that would need to be brought to city code and asked that Council take whatever steps necessary to change the ordinance. Richard Schieffer stated that existing structures are now non conforming structures and that he could review the clause regarding retroactiviity. Thomas Anderson stated that he had worked on the ordinance and his rationale was to max- imize the tax dollar coming to the city. Tom Gleason stated that they would need to take off the roof and add trusses to the Pro Tech building if they were to comply with the ordinance. Bruce Neumann stated that when he applied for his permit he had offered to change the exterior of his building but that the city was only interested in fencing and landscaping. Moved by Heideman, seconded by Scherer to direct the Planning Commission to review the section of the Performance Standards Ordinance regarding exterior of buildings as it relates to retroactivity and to differentiate between sheet metal and other siding. Motion declared carried Moved by Scherer, seconded by Heideman to direc the City Attorney to review the section of the ordinance regarding the legalitity of the retroactivity of Performance Standards. Motion declared carried i 2 O Dabco Development, Independence Estates Subdivision JoEllen Hurr stated that Dabco Development is proposing to subdivide Blocks 3,4,5,6 of Independence Beach, accordint to a plan proposed in 1981 but never completed. She explained that there would be 12 lots and an Outlot A, which is not sewered, and would need approval at a later time, should the developer which to build or subdivide. Thomas Anderson asked if there was any value to having a park on Outlot A, as there is very little park area available for Independence Beach residents. Anne Heideman stated that it might be viable because of its location. Anne Theis stated that the Pioneer Creek Watershed Commission had concerns about the property because of the earth work needed for the development of the lots and they had asked that close monitoring be given to erosion control methods. Moved by Heideman, seconded by Mitchell to authorize preparation of a resolution grant- ing preliminary subdivision approval to Independence Estates according to recommendations made by the Planning Commission and those included in the 1981 approval. Motion declared carried Terry Lingen, Conditional Use Permit JoEllen Hurr stated that Terry Lingen owns and lives at the motel at 2382 Hwy. 55 and has made application for a Conditonal Use Permit to construct a 32' by 44' garage on the property. The garage to be used for private and business related uses. The two existing outbuildings are to be moved to the rear of the property and combined into one building. Terry Lingen stated that he was opposed to blacktopping the parking area and would rather install a concrete area. Moved by Scherer, seconded by Mitchell to authorize preparation of a resolution granting a Conditional Use Permit for Terry Lingen to construct a garage at 2382 Hwy. 55 according to the following conditions: 1. Permit shall be for a 6 unit motel, the construction business and proposed garage. 2. Hours of operation shall be 24 hours per day, 7 days per week. 3. No outside storage of construction materials or equipment shall be allowed. 4. The six parking spaces for the motel shall be upgraded within 3 years, as per the Performance Standards. 5. Two outbuildings shall be combined and moved to the rear of the property. 6. Landscaping shall meet cities Performance Standards. Motion declared carried Melody Meadows, Subdivision Phyllis Peabody, 2322 Tamarack Dr., whose house is located on Lot 1, Melody Meadows, asked that she be allowed to retain her driveway at its present location and not relocate it on the subdivision road because to relocate it would require moving horses from one fenced area near the barn to the pasture, across the driveway and the second plan would have the driveway to close to the west side of the barn. William Reiser asked what had been done for other subdivisions with existing driveways. JOEllen Hurr stated that new subdivisions must be served by internal roads and the app- roval of the Peabody subdivision states that the four lots shall be served by one drive- way and all shall share upkeep costs. Phyllis Peabody stated that she had no objection to sharing upkeep costs and that she should have read the Development Agreement more closely, before signing. Jim Dillman stated that as many driveways, as possible, should be eliminated because maintaining roads at driveway intersections, is very difficult. RAlph Bohn, purchaser of a lot in Melody Meadows, stated that he is opposed to the request, in that he had relied on owners of all lots sharing the road upkeep costs and a new owner of the Peabody property may be reluctant to participate if the driveway is not located on the subdivision road. Moved by Heideman, seconded by Mitchell to require that the driveway of Lot 1, Melody Meadows be constructed off of the private road so as to protect other lot owners and simplify maintenance of Tamarack Dr. Motion declared carried JoEllen Hurr explained that the easement for the private road has an area that is only 30 feet in width and the city is holding bond funds until the easement question is resolved. Donna Roehl asked that Council take some action regarding the release of the escrow funds as she has had telephone calls from Art Peabody and his bank asking for release. Moved by Mitchell, seconded by Scherer to retain the Peabody escrow funds until the private road easement problem is resolved. Motion declared carried Hennepin County Park Reserve District, Signs JoEllen Hurr explained that the Park Reserve District has twelve signs of 501 sq. ft. and are requesting a permit for 2, two sided signs 27" by 87" each. She stated that they have 2500 acres of land and she believed the request is not unreasonable. Moved by Mitchell, seconded by Schere to issue the sign permits to Hennepin County Park Reserve District for the two identification signs. Motion declared carried 121. Tom Ogland, Holl bush Hills Subdivision Moved by Scherer, seconded by Heideman to table action on the Hollybush Hills subdivision until September 16, 1986, pending resolution of ownership and plat signing. Motion declared carried Woodlake Landfill JoEllen Hurr reported on the Woodlake Landfill tour and those who had attended and also explained that there are three meetings scheduled in September before the Metro- politan Council to consider the expansion. Thomas Anderson asked that Council address the letter from the Citizens Opposed to Woodlake Landfill regarding the hiring of an attorney who specializes in waste manage- ment issues. Anne Heideman asked what was unique about the group of attorneys that had been suggested. She asked that Council acknowledge receipt of the letter but do not believe that it is necessary to proceed with their suggestion, at this time. Hwy. 55 Moratorium JoEllen Hurr stated that the report from Dahlgren and Associates had been received and she would be scheduling a meeting for the committee. Planning Workshop Moved by Heideman, seconded by Scherer to authorize JoEllen Hurr to attend a workshop ON Hazardous Waste on October 24, 1986 for a fee of $125.00. Motion declared carried 5. TWIN CITY MONORAIL ECONOMIC DEVELOPMENT FUNDS Council discussed the Joint Powers Agreement between the cities of Glenwood and Medina for application to the State of Minnesota for Economic Development Funds for Twin City Monorail's purchase of a company in North Carolina that will be moved to Minnesota. Robert Mitchell suggested that Item 2 be changed to include a limit of $5000 for fees incurred to prepare the application and charged to the cities at 60% Glenwood, 40% Medina. Also Item 4 to be changed to include reviewal and approval by Medina. Moved by Mitchell, seconded by Heideman to enter into a Joint Powers Agreement with the City of Glenwood for the purpose of making application for Minnesota Economic Development funds on behalf of Twin City Monorail, subject to inclusion of the changes suggested above. Motion declared carried 6. BUILDING INSPECTING CONTRACT Moved by Reiser, seconded by Heideman to enter into contract with Loren Kohnen according to prepared contract. Motion declared carried { c 7. REI TRIATHLON 1 2 Michael Sankey recommended that the Council approve the canoe/bike/running triathlon being planned for Baker Park. Moved by Reiser, seconded by Mitchell to approve the REI Triathlon at Baker Park on September 20, 1986 beginning at 8:00 A.M. Motion declared carried 8. MEDINA MANOR STREET IMPROVEMENTS Moved by Scherer, seconded by Reiser to adopt Resolution 86-68, ordering Special Assess- ment Public Hearing for Medina Manor Street Improvements on October 7, 1986 at 8:00 P.M. Motion declared carried 9. TAMARACK DR. STREET IMPROVEMENTS Moved by Scherer, seconded by Reiser to adopt Resolution 86-70, ordering a Special Assessment Public Hearing for Tamarack Dr. Street Improvements, on October 7, 1986 at 8:15 P.M. Motion declared carried 10. LAKE MINNETONKA CABLE COMMUNICATIONS COMMISSION BUDGET Moved by Heideman, seconded by Mitchell to adopt Resolution 86-69, approving the 1987 budget for the Lake Mlnnetonka Cable Communications Commission. Motion declared carried 11. LEAGUE OF MINNESOTA CITIES CONFERENCE Moved by Heideman, seconded by Scherer to authorize payment of registration fees for any Councilmember who wishes to attend the League of Cities regional meeting on September 17, 1986. Motion declared carried 12. JIM LUTZ, LETTER OF CREDIT Thomas Anderson asked that the pUblic Works Department inspect the new construction of Elm Creek Dr. and barricade it so that vehicles cannot enter from the south. Moved by Heideman, seconded by reiser to reduce the Letter of Credit posted by Jim Lutz to $244,578.77, according to recommendation made by the City Engineer. Motion declared carried 13. JOANIE KAIN, CLOTHING BILL Moved by Scherer, seconded by Mitchell to reimburse the cities insurance company in the amount of $206.00 for clothing damaged by city water, owned by Joanie Kain. Motion declared carried 14. POLICE DEPARTMENT Ducks Unlimited Gambling License Moved by Scherer, seconded by Heideman to approve the Gambling License for Ducks Unlimited to hold a raffle at Medina Recreations on September 18, 1986. Motion declared carried Police Chief Resignation Thomas Anderson thanked Michael Sankey for the work he has done for the Police Depart- ment and wished him good luck in his posistion with Minnetonka. He explained that he had asked the Chief to prepare an ad for his replacement and that Council has three choices to consider for replacement until a new chief was hired; William Reiser as Police Commissioner could act as Chief; either remaining officer could act as Chief or Michael Sankey could serve one hour per day until such time as he was no longer needed. Mike Sankey listed the worked that needed to be done and reported that his new employer. had agreed to release him from his duties to work with Medina. Wilfred Scherer asked if Mike Rouillard could do the work as he has been with Medina for 14 years. Mike Sankey stated that he would rather not have Council appoint Rouillard. Council discussed the newspaper ad and timetable for hiring a new chief; Applications 1[2 J by October 3rd; Committee review and interviews for October 18 and 20th; Selection of two candidates and background investigation, 3-4 weeks; Psychological investigation, 1 week; William Reiser stated that he would like to have Committee selection at the September 16th meeting. Thomas Anderson stated that Marvin Johnson of Independence had contacted him about the possibility of West Hennepin Police serving Medina. William Reiser asked if the County Sheriff's Department should be contacted. Robert Mitchell asked if Plymouth should be called about the possibility of servicing Medina. Anne Theis asked if the City Council would consider letting the staff at three officers and contract with Hennepin County for the remainder of the service needed. Thomas Anderson asked that Robert Mitchell contact Plymouth; William Reiser contact Hennepin County and Wilfred Scherer contact West Hennepin POlice for proposals, but that the city continue with a hiring process. Michael Sankey requested that he be paid $21.70 per hour for his additional work and that severance pay be paid to him after his last day of work. William Reiser thanked Michael Sankey for the excellant work that he had done at Medina. Moved by Mitchell, seconded by Reiser to accept the resignation of Michael Sankey and ask that he continue for 1 hour per day at $21.70 per hour, until such time as no longer needed. Motion declared carried 15. BILLS Moved by Scherer, seconded by Heideman to pay the bills: Order Checks # 5065-5135 in the amount of $176,275.20; Payroll Checks # 9378-9407 in the amount of $18,048.30 and Payroll Checks # 8712-8719 in the amount of $410.00. Motion declared carried 16. 1987 BUDGET Remaining time was spent in reviewing the 1987 budget. Moved by Heideman, seconded by Scherer to hold a Special Council Budget meeting on September 11, 1986 at 7:00 P.M. Motion declared carried Moved by Scherer, seconded by Mitchell to adjourn. Motion declared carried Meeting adjourned at 11:50 P.M. 226v Clerk -Treasurer September 2, 1986