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HomeMy Public PortalAbout19830420 - Agendas Packet - Board of Directors (BOD) - 83-09 `fleeting 83-9 41L AIL WL '%Ie MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE 0-1,LOS ALTOS,CALIFORNIA 94022 (415)965-4717 Special Meeting Board of Directors Wednesday 375 Distel Circle, D-1 April 20, 1983 Los Altos, CAlifornia A G E N D A (7 :3 0) ROLL CALL WRITTEN COMMUNICATIONS ! ORAL COMMUNICATIONS OLD BUSINESS WITH ACTION REQUESTED �4I1 (7 : 45) 1. Rancho San Antonio Open Space Preserve Upper House Proposal Criteria -- D. Wendin, N. Hanko, and E. Shelley NEW BUSINESS WITH ACTION REQUESTED (8: 05) 2. Proposal for Summer Use of Coal Creek Open Space Preserve Structures -- D. Hansen (8: 25) INFORMATIONAL REPORTS CLOSED SESSION (Land Negotiations and Litigation) ADJOURNMENT Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin WRITTEN COMMUNICATION Meeting 83-9 April 20, 1983 Harry H. Haeussler, Jr. 1094 Highland Circle Los Altos , Calif. 94022 i April 13 , k983 Board of Directors Midpeninsula Regional Open Space District 375 Distel Circle Los Altos , Calif. 94022 As a horseman, and avid trail rider, I have recently begun to realize that there is one group of people left out of the enjoyment of the open spaces taht are available in the IYIROSD. These are the bicycle riders . Whenever I enter NIROSD property, I note that are signs prohibiting bicycles . It seems to me that there are places where bicycles could be provided for. For example: Through Rancho San Antonio County Park there is a paved path, now being used by hikers , joggers , and your ranger vehicles . If you were to extend this paved path through your adjacent lands to join with the county lands near highway 280 to the north, this would provide a pleasant scenic ride for bicycle riders which would be a diversion for them from the trafficed streets and roads . Another example: Along Skyline Road it would be poss- ible to to move MROSD fences some ten or fifteen feet back from the property line and thus allow the counties space to construct bicycle paths for the use and enjoy- ment of the open space . In your parking areas you could provide bicycle storeage boxes similiar to those in the county "park and fide" lots , thus allowing the bicycle people to enjoy walking the trails where bicycles are prohibited . I urge you to give this matter due consideration so that bicycle enthusiasts may enjoy MROSD open space which they are helping to pay for. Harry Haeussler, Jr. A, MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 NOTICE OF SPECIAL MEETINGS April 20, 1983 April 23, 1983 There will be a Special Meeting of the Board of Directors of the Midpeninsula Regional Open Space District on Wednesday, April 20, 1983 beginning at 7 :30 P.M. at the District office, 375 Distel Circle, Suite D-1 , Los Altos. The Board will be considering proposal criteria for the upper house at Rancho San Antonio Open Space Preserve and a proposal for summer use of the structures on the Coal Creek Open Space Preserve. The Board of Directors will hold a Special Meeting on Saturday, April' 23, 1983 beginning at 8: 30 A.M. at the District office, 375 Distel Circle, Suite D-1 , Los Altos. The purpose of the Special Meeting is to have a workshop on "The Next Decade" of the Midpeninsula Regional Open Space District. A copy of the agenda for each of these Special Meetings is attached. Herbert A.Grench,General Manager Board of Directors.,Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin I. IV > •1dam MIDPENINSULA RE CmL OPM SPACE DISTRICT j TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: F.Y. I. DATED: 4/20/83 `4-83-45 leeting 83-8 AA April 20, 1983) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM April 14 , 1983 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Rancho San Antonio Open Space Preserve Upper House Proposal Criteria Discussion: This item is a continuation from your Regular Meeting of April 13, and memorandum M-83-41 of April 7 , 1983 containing proposed lease criteria for the Upper Rancho House and other ques- tions staff wanted the Board to address was included in your last packet of Board meeting material. Department of Environ ental Management Parks and Recreation Division BOARD OF SUPERVISORS ANNA G. ESHOO ARLEN GREGORIO WILLIAM J.SCHUMACHER K.JACQUELINE SOEIER JOHN M.WARD COUNTYOF SAN MATEO DDAVID IRECTOR A.CHRISTY COUNTY GOVERNMENT CENTER REDWOOD CITY CALIFORNIA 94063 (IRE)363 4020 April 12, 1983 The San Mateo County Parks and Recreation Commission invites you to the dedication of the Jack Brook Memorial Horsemen's Camp, located at Sam Mc Donald County Park on Pescadero Road near the community of La Honda. The Horsemen's Camp has been under development for several years through the joint effort of the County and a number of volunteer equestrian groups. The dedication ceremony will take place at 11 :00 a.m. on May 7, 1983, followed by a barbecue lunch served by the equestrian groups. A map is attached to assist in locating the area. Parking will be at Sam Mc Donald Ranger Station. From there, you can either walk or ride to the camp. Shuttle vans will also be provided. Due to limited parking at Sam Mc Donald Ranger Station, you are encouraged to carpool to the greatest extent possible. We will look forward to seeing you there: Sincerely, David A. Christy, Director Parks and Recreation For Parks and Recreation Commission DAC:bl Please R.S.V.P. by May 1st (415) 363-4020 i µtick LA HONDA s rl 20 CY t � p � t 1 t ` PARKt2�G r _ _.-AREA _sw •� 1 SACK f>?,OOK HORSBMEJW7 CAMP - l M-83-44 (Meeting 83-9 Nbloe April 20, 1983) �0=0 MW MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM April 7 , 1983 TO: Board of Directors FROM: H. Grench, General Manager PREPARED BY: D. Hansen, Land Manager SUBJECT: Proposal for Summer Use of Coal Creek Open Space Preserve Structures Introduction: At the time of acquisition of the Coal Creek Open Space Preserve, you approved pursuing interim use of the house as a rental unit while a study was being conducted on both utilization of a nearby well as a water source and on determination of the ultimate disposition of the house and barn (see report R-82-27 , dated June 23, 1982) . Staff has determined and will be recommending to you that it would be best to demolish the cabin and auonset but structure and has included funding for this purpose in the coming fiscal year' s budget. The attractive barn is proposed, however, to remain and to be studied further for potential use. A disposition schedule for this structure will be forthcoming at the regular use and management review of the property in March 1984 . Proposal At the current time Conservation Earth, a non-profit corporation which has applied for tax exempt status, is proposing to carry on a summer day camp program on the property which would utilize the buildings between June 6 and August 26 of this year. The total number of participants an the property would not exceed 30 at any one time, with 15 kindergarten through third grade children on site in separate morning and afternoon groups, and 15 fourth through sixth grade children on site during the entire day. The thrust of the program will be nature studies, with students coming from several surrounding communities transported in two large vans . A program synopsis is attached from Steve Karlin, President of Con- servation Earth, as well as other materials which more fully outline the proposed program. Mr. Karlin will also be available at your meeting to make a short presentation and answer any detailed questions you may have. In exchange for the use of the structures, Conservation Earth is offering to do the following: 1 . Aid District field staff in cleanup and caretaking of the Coal Creek Preserve properties. 2 . Aid the District in working with the neighbors on upkeep and maintenance of Crazy Pete' s Road. M-83-44 Page two They propose to keep vehicle trips to a minimum and less than 10 trips a day. 3 . Aid the District in trail construction or repair on the Coal Creek site. 4. Provide a natural history inventory of the site which will further aid District knowledge and planning for the Preserve. 5 . Paint or repair the structures, if necessary. Conservation Earth plans on installing and paying for portable toilets and helping to repair the water system. They also intend to hook up power and telephone to the house. Any trash will be removed at the end of each day. They are currently not able to pay rent, due to the low program fees asked of the participants, many of whom are from lower income families. Grants are being sought, however, to supple- ment program fees for those who cannot afford them. Certainly one major asset of the program to the District is the life-enhancing natural history experience over 300 children will receive on the Preserve this summer. Concerns of the neighbors adjacent to Coal Creek have been considered and certainly can be further addressed at your meeting. Their concerns have mainly dealt with retaining their privacy and lessening any traffic and physical impact on Crazy Pete 's Road. Recommendation: I recommend that you authorize the General Manager to sign the attached agreement with Conservation Earth, under the recommendations in this report and to consider any other concerns which may be forthcoming at your meeting, to utilize portions of the Coal Creek Open Space Preserve and its structures for day camp use from June 6, 1983 to September 1 , 1983. AGREENEENT THIS AGREEMENT is made and entered into this day of 1983, by and between Conservation t-artha non-profit corporation I.-ITDPENINSUIAa- REGIONAL hereinafter called "EARTH", and the - OPEN SPACE DISTRICT, hereinafter called "DISTRICT.". PURPOSE. In order to provide an expanded and varied program of orgar.7ize-dnature study activities for the c-Atizens of the District, EARTH has arranged with DISTRICT to use the Coal Creek Open Space Preserve property, located in the Skyline Ridge corridor adjacent to Skyline Boulevard, for a recreational Day Camp program consisting of programs such as arts and crafts, hiking, picnicking, games, singing, natural science study, and caring for animals. it.is understood by both parties that the Coal Creek property is a seini-wilderness area with certain environmental hazards, such as uneven landscape, wooded areas, poison oak, wildlife, and rattlesnakes. EARTH shall offer no programs that, in the estimation of DISTRICT, have a negative impact on the environment of the area, or on the future use of the property. In consideration of the mutual covenants and conditions contained herein, the parties agree as follows: 1. DISTRICT agrees to provide the non-exclusive use of the Coal Creek Preserve barn and cabin without charge for use by EARTH to carry on a Day Camp program for the benefit of the citizens of the District. Said facilities shall be made available for the agreed upon uses during the times of 9:00 A.M. to 5:00 P.M. Monday through Friday, June 6, 1983 through Septerber 1, 1983. Use for day ca=---> overnights shall not be a part of this Agreement. 2. Upkeep and maintenance of buildings, roads, pathways, utilities and other improvements on the property shall be carried out by EARTH in such a manner as may be mutually agreed upon between the parties from time to time, provided that nothing herein shall be deemed to impose on DISTRICT any responsibility assumed by EARTH in Paragraph 9 hereof. 3. DISTRICT may designate certain areas as unsafe or unsuitable for use by EARTH and restrict said areas from use. (See attached map for areas initially designated as "closed" .) 4 . EARTH agrees to furnish and pay for all necessary supplies and materials directly related to the program, including utilities. 5. EARTH agrees to install and pay for portable toilets at its own expense and to work with DISTRICT on obtaining adequate- potable water for the program. EARTH agrees to remove all refuse accumulated on site by its program at the end of each and every day that the program is in operation. 6. EARTH agrees to obtain all necessary permits for fire, safety, health, and other clearances required by local, County, and State agencies. ' Paae two 7 . EARTH shall be responsible for all necessary or appropriate supervision and control over agents and employees of EARTH, participants in the program, and other persons on the property at the invitation of EARTH or as a result of EARTH's program. Responsibility for supervision and control shall include pro- viding qualified staff members and volunteers to protect the - safety of the participants and to promote, organize and conduct the various programs. S . EARTH agrees to cross Crazy Pete's Road as primary access to the structures not more than 10 one-way trips per day, and agrees to aid DISTRICT and other road users on regular upkeep and maintenance of Crazy Pete's Road during the period that the program is in operation. 9. EARTH shall have the responsibility and bear primary liability for: a) locating and identifying any hazards, natural or manmade, on the property and calling such hazards to the attention of participants in the program, and to persons on the property at the invitation of EARTH or as a result of EARTH's program. b) loss, damage or injury to participants in the program, and to persons on the property at the invitation of EARTH or as a result of EARTH's program, from any cause whatsoever, except the willful, wanton or gross misconduct of DISTRICT's officers, agents or employees. c) loss of or damage to property of EARTH or of participants in the program, and to persons on the property at the invitation of EARTH or as a result of EARTH's program, from any cause whatsoever, except the willful, wanton or gross misconduct of DISTRICT' s officers, agents or employees. d) loss, damage or injury to third persons, including employees of DISTRICT, caused by the negligence or other wrongful act or omission of EARTH, its officers, agents, employees, supervisors or participants in the program. e) loss of or damage to property of third persons, including property of DISTRICT and its employees, caused by the negligence or other wrongful act or omission of EARTH, its officers, accents, employees, supervisors or participants in the program. Nothing herein shall be constructed to impose on EARTH responsi- bility for any liability for which DISTRICT would otherwise be responsible and which is in no way attributable to the conduct of EARTH's program or activities under this agreement. 10. EARTH shall carry liability, property damage,- death and bodily injury insurance during the term of this agreement covering, among others, the insurable risks set forth herein, and DISTRICT shall be named as additional insured on said policy. Said policy shall be in the amount of not less than five hundred thousand dollars per injury or deat h to one Person, five hund red thousand dollars per occurrence, and one hundred thousand dollars property damage. EARTH shall furnish DISTRICT a certificate of insurance evidencing such insurance coverage. Such certificate 1 g g insurance shall provide that it shall not be cancelled or of i its pro visions altered without at least fart (40) days written it p Y Y notice to DISTRICT. Page three 11 . DISTRICT shall carry liability, property damage, death and bodily injury insurance during the term of this agreement covering its risks arising out of its ownership of the property in an amount of not less than five hundred thousand dollars per injury or death to one person, five hundred thousand dollars per occur- rence, and five hundred thousand dollars property damage. - 12. EARTH hereby agrees to indemnify, defend and hold harmless the DISTRICT from and against all liability for all claims, suits, da_- ages, injuries, costs, losses and expenses, including attorney' s fees, in any matter related to or occurring during such recreational program, provided that the matter giving rise to the liability is directly attributable to the, acts or omissions of EARTH' s employees or agents, or otherwise arises out of matters which by the terms of this agreement are the responsibility of EARTH. 13. DISTRICT hereby agrees to indemnify, defend and hold harmless EARTH, its officers, agents and employees from. and against all liability for all claims, suits, damages, injuries, costs, losses and expenses, including attorney' s fees, in any matter related to or occurring during such recreational program, pro- vided that the matter giving rise to the liability is directly attributable to the acts of the DISTRICT ' s employees or agents or otherwise arises out of matters which by the terms of this agreement are the responsibility of DISTRICT. 14 . Each party shall, in good faith, attempt to avoid interference with the activities and facilities of the other, in keeping with the spirit and purposes of this agreement. 15. Either party may, without cause, withdraw unilaterally from this agreement after notice in writing to the other party with the result that this agreement shall be terminated at the end of twenty (20) days thereafter. APPROVED AS TO FORM: CONSERVATION EARTH A non-profit corporation By District Counsel Presi- 4 Vi e P sident APPROVED AS TO C NTEI:T- MIDPENINSULA GIONAL OPEN SPACE DISTRIC f v strict Land M4,nager General Manager Ih '' SITE MAP f � y-� ,� �° •`i: > Coal Creek 1 "�N`b `�) • '� .;•� �, ,la Open Space Preserve 9a.�� t •� Scale 1°-2000 ' North � „ w t� •;+� A\ i -\�.j ,t\ _ .�:; •:��• 'tr :i�i!��,� �. \`1� a• i �i� + .tom �+� '�•� ,r�j'�. � `w4+:..•:J:3•.7 ••.`ww••'.-ti. `Y Its ai � � \ � zo<s� O a os ��•�'-.. r•• � _(� of - N � r \ r � 1•a r _ N��a � C - ,� � ar e�ri'�-Jac env ,�" •_ � � �. ���`fir`^' -'"� ``"�� -n � p t � 11111 J �p Coal Creek Area. o � � ��.._-••. , No areas designated as closed at this time �� 12p0 'ti other than adjacent private property 4/20/83 ' • MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM April 15, 1983 Information complementing the enclosure regarding the Proposal for Summer Use of Coal Creek Open Space Preserve Structures is available at the District office, 375 Distel Circle, Suite D-1 , Los Altos.