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HomeMy Public PortalAbout09/03/91 CCMPAYROLL CHECKS - SEPTEMBER 3, 1991 12339 Gary M. Acromite $ 207.79 12340 Ann Thies 138.52 12341 Robert Mitchell 138.52 12342 Philip Zietlow 138.52 12343 Wilfred Scherer 138.52 12344 Wayne Wallace 1,354.10 12345 Jill McRae 1,930.98 12346 Richard Rabenort 1,059.50 12347 Michael Rouillard 1,783.61 12348 Scott Stillman 1,355.55 12349 James Dillman 955.19 12350 Robert Dressel 1,030.23 12351 Edgar Belland 690.38 12352 Cecilia Vieau 275.01 12353 Donna Roehl 1,096.43 12354 Laura Monroe 561.40 12355 Sandra Larson 504.93 12356 Michael Glampe 450.22 12357 Benedict Young 916.08 12358 Danna Nickelson 276.59 12359 Farmers State Bank of Hamel (Fed.) 2,341.89 12360 Commissioner of Revenue 901.58 12361 P.E.R.A. 1,248.49 12362 Farmers State Bank of Hamel (S.S.) 818.84 $20,312.87 ORDER CHECKS - SEPTEMBER 3, 1991 9953 Shearson Lehman $ 1,500.00 9954 Delta Dental 475.60 9955 Medica Choice 3,014.00 9956 Farmers State Bank (S.S.) 818.84 9957 Postmaster 300.00 9958 Budget Printing 159.66 9959 Henn. Co.Treas. 60.00 9960 U.S. West Cellular 182.97 9961 Copy Duplicating Products 152.90 9962 Greater N.W. Office of R.E. Assess. 1,750.60 9963 Fortin Hardware 364.43 9964 U.S. West Communications 295.70 9965 Wright/Hennepin 973.61 9966 Medcenters 120.00 9967 Marjorie Vigoren 330.00 9968 Streicher's 380.90 9969 Henn. Co. 439.92 9970 Metro Waste Control Comm. 6,080.00 9971 Long Lake Ford 93.45 9972 ShakopeeFord 39.71 9973 Genuine Parts 65.95 9974 NSP 1,476.95 9975 P.E.R.A. 1,720.99 9976 Crow River News 570.79 9977 Bonestroo,Rosene 15,344.29 9978 Commercial Life Ins. Co. 44.40 9979 Acme Typewriter 395.00 9980 NSP 601.85 ORDER CHECKS - SEPTEMBER 3,1991 (CONT'D) 9981 Sheriff's Dept. Co. of Henn. 662.55 9982 Feed Rite Controls 837.85 9983 Water Products 29.95 9984 Midwest Asphalt 117.25 9985 First Trust 169,277.50 9986 Pitney Bowes 72.00 9987 Uniforms Unlimited 89.41 9988 Blitz Photo 10.77 9989 Long LakeFire Dept. 2,569.50 9990 Loretto Fire Dept. 5,575.00 9991 Maple Plain Fire Dept. 750.00 9992 Hamel Fire Dept. 14,250.00 9993 Earl F. Anderson 149.40 9994 Perry's Truck 10.00 9995 Randy's Sanitation 75.08 9996 Safety Kleen 97.25 9997 Lake Business Supply 361.69 9998 Wenck Assoc. 1,487.30 9999 MAB Ent. 864.87 10000 Harris Office Eq. 561.25 10001 Brock White 278.59 10002 North Memorial Medical Center 152.00 10003 Burlington Northern 750.00 10004 A11 Steel Products 2,370.00 10005 Kar Prod. 49.17 10006 Culligan 52.40 10007 Allstar Electric 205.21 10008 Martin McAllister 300.00 10009 Lindquist &Vennun 16.50 10010 Holmes & Graven 10,177.63 10011 A T & T 41.75 10012 Reo-Raj Kennels 15.39 10013 Laura Monroe 65.00 10014 West Hennepin Auto 151.45 10015 Biff's Inc. 142.50 10016 Westside Wholesale 149.41 10017 Minn. Co. Attys 136.50 10018 A T & T Credit Corp. 121.42 10019 Pitney Bowes 65.00 10020 Budget Paper 46.15 10021 Sazama Excavating 2,467.50 10022 Metro Waste Control 2,574.00 10023 William Busch 109.60 10024 Kahler Lodging 69.00 10025 Minn Sec. AWWA 120.00 10026 Outdoor Rec. Design Consultants 2,400.00 10027 City of Plymouth 200.00 10028 Podany's Office Eq. Warehouse 121.95 10029 C.J.'s Locksmith 60.80 10030 Minnesota Sex Crimes 15.00 10031 ICMA 43.45 10032 Scott Bergerson 129.15 10033 Robert Bradley 93.90 10034 Walter Diachuck 48.20 10035 Derek Jones 209.40 10036 Robert Pierce 391.20 10037 St. Anne's Church 84.00 ORDER CHECKS - SEPTEMBER 3, 1991 (CONT'D) 10038 Richard Wood 135.00 10039 Elizabeth Brummer 209.40 10040 Cec Vieau 24.94 $260,393.69 The Council of the City of Medina met in regular session on Tuesday, September 3, 1991 at 7:30 P.M. Present: Mayor, Gary Acromite; Ccuncilmembers, Ann Thies, Robert Mitchell, Philip Zietlow; Clerk -Treasurer, Donna Roehl; Public Works Director, James Dillman; Police Chief, Richard Rabenort; Zoning Administrator, Loren Kohnen; Attorney, ron Batty; Engineer, Glenn Cook Abse nt: Councilmember, Wilfred Scherer 1. ADDITIONAL AGENDA ITEMS Members asked that the Loretto Fire department Pull Tab license renewal and the Lake Minn- etonka Cable Commucations Commission budget from the consent agenda. Motion declared carried 2. MINUTES OF AUGUST 20, 1991 Gary Acromite asked that Item 9, Page 111, Blackfoot Tr., be amended to read: Gary Acromite stated that he had talked with Wilfred Scherer regarding Blackfoot Tr. and Comprehensive Plan road changes that have been prepared but will not be incorporated until a later date. Moved by Thies, seconded by Acromite to approve minutes of August 20, 1991, as amended. Motion declared carried 3. ASSESSOR'S CONTRACT Moved by Thies, seconded by Mitchell to approve the 1991-92 assessing contract with Greater Northwest Office of Real estate Assessment in the amount of $ 24,480.00. Motion declared carried * CONSENT AGENDA 4. * PAPER PROCUREMENT POLICY Moved by Mitchell, seconded by Thies to adopt Resolution 91-61, regarding purchasing recy- cled paper products for city use. Motion declared carried 5. * MULTI UNIT RESIDENTIAL RECYCLING Moved by Mitchell, seconded by Thies to adopt Resolution 91-62, regarding mandatory recycl- ing at multi unit residences of 6 units or more. Motion declared carried 6. *HOLIDAY STATIONSTORE Moved by Mitchell, seconded by Thies to approve 1991-92 Cigarette license and Non -Intox- icating Malt Liquor license to Holiday Stationstore, Co. Rd. 29. Motion declared carried 7. * GREG EBERT, REFUND Moved by Mitchell, seconded by Thies to refund $60.00 to Greg Ebert for a portion of the building permit fee he paid for a barn he did not construct. Motion declared carried 8. * HENNEPIN PARKS Moved by Mitchell, seconded by Thies to approve sending a letter to Hennepin Parks telling them we do not wish to submit to them, development plans for projects in the city as it will be a duplication of review already being done by a number of other agencies. Motion declared carried 9. LAKE MINNETONKA CABLE COMMUNICATIONS Donna Roehl explained that the Lake Minnetonka Cable Communications Commission budget is derived from franchise fees and cities do not pay directly. Moved by Zietlow, seconded by Thies to approve the Lake Minnetonka Cable Communications Commission 1992 budget, as presented. Motion declared carried 10. LORETTO FIRE DEPARTMENT Council discussed the possibility of the city securing a percentage of the Pull Tab. receipts from Pull Tab licensees. Staff was asked to research the law regarding a cities ability to request a percentage of receipts and to find out the amount of receipts and how the Loretto Fire Department spends their pull tab profits. Moved by Mitchell, seconded by Thies to table the matter until September 17, 1991. Motion declared carried 11. BROCKTON LN. STREET IMPROVEMENT AND SPECIAL ASSESSMENT PUBLIC HEARING, 7:45 P.M. Glenn Cook explained why periodic road maintenance is a necessity so as to avoid having to completely rebuild a road. He stated that the estimated cost to overlay Brockton Ln. is $5190 with the city to pay 25/ of the cost and six properties to be assessed $650 each. Gary Acromite asked for the history of the road improvement Jim Dillman stated that it was improved in 1968 with 8" of gravel and 2" of blacktop and in 1980 some blade patching was done. Robert Mitchell asked for information on cost sharing between the city and property owners. Glenn Cook stated that a determination is made as to what type of road; Collector, thru, etc., then a percentage of participation is used, and as Brockton Ln. is considered a collector street the city shares in the improvement costs. Desen Dorweiler, 4625 Brockton Ln., stated that 200 trucks have gone over the road recently, to a construction site in Plymouth and it is only a 5 ton road it should not have stood -up under traffic. He suggested that the city wait until the park on Brockton Ln. is com- pleted and the road blacktopped. Doris Dorweiler, 4625 Brockton Ln., asked why Plymouth was not pay for a portion of the expense, as it is the dividing line between the two cities. Jim Dillman explained that Medina takes care of Brockton Ln. north of Medina Rd. and Plymouth takes care of Brockton Ln. south of Co. Rd. 24. Philip Zietlow stated that Plymouth may need the entire road blacktopped when houses are built on the east side of Brockton Ln. Glenn Cook stated that the work could be delayed a year. Gary asked what it would cost to sealcoat the street. Glenn Cook stated that the cost would be $900. Ann Thies asked ho long sealcoating would last. Glenn Cook stated that it is good for 2 - 3 years. Bruce Neumann, 25 Hamel Rd., stated that he did not want to pay for extending the road along park property, the city should pay for that work. Moved by Mitchell, seconded by Thies to close the Public Hearing. Motion declared carried Public Hearing was closed at 8:15 P.M. Moved by Mitchell, seconded by Zietlow to defer action on Brockton Ln. and ask staff to contact Plymouth regarding their plans for development of property east of Brockton Ln. Motion declared carried 12. OAKVIEW RD., STREET IMPROVEMENT AND SPECIAL ASSESSMENT PUBLIC HEARING, 8:17 P.M. Gary Acromite read letter opposing special assessment for overlay to Oakview Rd., as presented by Donald Swenson, 1290 Oakview Rd. Glenn Cook explained that the road was constructed in 1982 with 8" of Class 5 gravel and 2" of bituminous; some patching was done a few years later and two areas of the road now need repairs. He stated that the cost of the improvement is estimated at $28,730. with the city to pay 25/ of the cost and sixteen properties being assessed $1350. each. He stated that there is no fabric under the road; the asphalt is not as thick as roads now being constructed and heavy trucks and equipment have used the road extensively during construction of houses. William Huldeen, 1200 Oakview rd., stated that there is inadequate drainage near his property and a larger culvert should be installed because the existing culvert freezes in the winter and water runs over the road, freezes and breaks up the blacktop. Michael Popkin, 1285, Oakview Rd., stated that there is also the issue of who will have to pay for Tamarack Dr. when that needs to be repaired. Mark Steinmetz, 1270 Oakview Rd., stated that there are only two areas of the road where there are problems and both of them are places in which water builds up and freezes. Robert Mitchell stated that some years ago a referendum for road improvements was defeated in the city so there are still some roads that are not improved while there are those who have paved roads and do not want to pay to help maintain them. Fred Faxvog, 1220 Oakview Rd., stated that he could not believe that a larger culvert was not put in when Tamarack Dr. was improved. Jim McKone, 1240 Oakview rd., stated that he agreed that there are only two areas of the road that need repairs. Robert Mitchell asked how much it would cost to patch the bad spots and install larger culverts. Glenn Cook stated that they could look at the area to determine if some sort of ditch along the road would move the water away from the area. Moved by Thies, seconded by Zietlow to close the Public Hearing. Motion declared carried Public Hearing closed at 8:35 P.M. Moved by Mitchell, seconded by Acromite to have staff study the drainage problem on Oakview Rd. and to prepare a cost estimate for patching and sealcoating, rather than doing an overlay. Motion declared carried Robert Mitchell stated that the cities sharing in the cost of improving a road such as Oakview should be studied and compared to cost sharing of improving a road that is a thru road, such as Brockton Ln. 13. EXPENDITURE REIMBURSEMENT Ron Batty explained that the prepared resolution is a precautionary measure that will guarantee that the city will have the ability to bond for projects that have been completed and paid for out of general city funds. Moved by Acromite, seconded by Mitchell to adopt Resolution 91-63, declaring the cities intent to reimburse certain expenditures from taxable or tax exempt bonds. Motion declared carried 14. ORONO SCHOOLS OCTOBERFEST Philip Zietlow stated that he has a problem with some of the requests for contributions that the city receives from outside of the city. 15. CITY EQUIPMENT AUCTION Philip Zietlow asked if it would be possible to combine surplus equipment from another city to make it worthwhile so more people would attend an auction. Jim Dillman stated that he would talk to some neighboring cities. Moved by Zietlow, seconded by Thies to hold a surplus auction with a neighboring city if at all possible. Motion declared carried 16. PIONEER TR. ROAD INL°ROVEMENT PUBLIC HEARING, 8:50 P.M. Glenn Cook explained that the improvement to Pioneer Tr. would include revision of the intersection with Hwy. 55 to improve the alignment and to construct the road to 9 ton road standards at a cost of $113,610. He stated that the city would pay for a portion of the work and residents would pay for 75/ of the resurfacing. He stated that off-street units would be assessed $2240 per unit; the one residential unit on the street would be assessed $8500 and the remainder of the costs would be divided between the two commercial businesses. Philip Zietlow asked how the cities work would coincide with the states plans to over - law the highway in 1992. Glenn Cook stated that Medina would have to let the state know what it plans to do. - Juergen Holzer, purchaser of property on Pioneer Tr., stated that he was being asked to give about one acre of land to the city for road realignment purposes. He asked how much he would be assessed and how much he would be reimbursed for his one acre of land. Ron Batty asked if there was a cost built into the estimate for easement expenses. Glenn stated that nothing was estimated for that purpose. Ron Batty stated that a variance was granted to Juergen Holzer as a trade-off for the easement. Robert Mitchell stated that there are agreements with Laurie Awes and Juergen Holzer and that the work should be done in conjunction with the state work on Hwy. 55. Ken Ziegler,4555 Pioneer tr., stated that he had never seen a problem with traffic on the road. He asked how wide the road would be. Glenn Cook stated that it would be 30 ft. wide. Randy Lofgren, realtor, asked who would be the owner of the vacated street if it was realigned. Glenn Cook stated that owners on either side normally get the property that is vacated. Randy Lofgren asked if a car count had been taken. Jim Dillman stated that the count further east on Pioneer tr. is 200 cars per day. Ken Ziegler asked what determines if the road will be done now or later. Robert Mitchell stated that commercial use requires that a 9 ton road be built. Clarence Campion, 4585 Pioneer Tr., stated that his is an off-street unit and that he only uses Pioneer Tr. for ingress and egress. He asked why he was being charged. Glenn Cook stated that the city policy is to charge off-street owners for 25/ of the asphalt work. Ken Ziegler asked why the road is not finished all the way to the easterly portion that is blacktopped. Robert Mitchell stated that the cost to do the work is the problem. Ken Ziegler asked what determines the tonnage of a road. Glenn Cook stated that usage is the criteria. Moved by Thies, seconded by Acromite to close the Pulbic Hearing. Motion declared carried Public Hearing was closed at 9:20 P..M. Gary Acromite asked if details of the report are commensurate with the Conditional Use Permits. Ron Batty stated that the Holzer permit is complete but the Awes permit is not and that a petition and waiver are needed. Moved by Mitchell, seconded by Acromite to direct staff to prepare a proposal for assess- ments for the Pioneer Tr. road improvement and to complete the development agreements with Laurel Awes and Juergen Holzer. Motion declared carried Moved by Mitchell, seconded by Acromite to adopt Resolution 91-64 to schedule a Special Assessment Public Hearing for Pioneer Tr. road improvements on October 1, 1991 at 8:00 P.M. Motion declared carried 17. TOWER DR., STREET IMPROVEMENT AND SPECIAL ASSESSMENT PUBLIC HEARING, 9:25 P.M. Glenn Cook explained that Tower Dr. is in poor condition and if not repaired it will be completely gone in a few years. He stated that the cost to overlay is $26,500 with each unit being assessed $980. He explained that he had assure Tile Care Products that pre- cautions would be taken to avoid water running across their driveway. Robert Mitchell asked when the road was built. Jim Dillman stated that it was constructed to 9 ton road specifications in 1974. -�+ Gary Acromite reported that two letters opposing assessments for the project had been received; one from KNR Electronics and the other from Mayer Mobil (Randy Mayer.) Kurt , Owner of Lot 1 west of Pinto Dr., stated that there is no wear on the westerly section of the street. He asked how entrances would be done. Glenn Cook stated that the overlay would be done properly at the driveways and if the work was not done now it may have to be entirely rebuilt. Kurt asked how it would be assessed. Glenn Cook stated that for a project of this size it would probably be assessed for 3-5 years. Gary Acromite explained that anyone wishing to appeal their assessments should submit a statement to that affect, at this meeting. Moved by Thies, seconded by Acromite to close the Public Hearing. Motion declared carried Public Hearing closed at 9:40 P.M. Moved by Mitchell, seconded by Thies to adopt Resolution 91-65 ordering plans and specifications for Tower dr. Motion declared carried Moved by Mitchell, seconded by Thies to adopt Resolution 91-66, the assessment roll for the Tower Dr. street improvement, with assessments for 3 years at 7/ interest. Motion declared carried 18. WILLOW DR., STREET IMPROVEMENT AND SPECIAL ASSESSMENT PUBLIC HEARING, 9:40 P.M. Glen Cook explained that Willow Dr. will be improved from the Anderson Co. to the Twinco Outlot ( road to the northerly Twinco property) He stated that all of the assess- ments could be assessed against the Twinco property as agreed upon by Twinco in 1990, or council could decide to assess the Cates property, east of Willow Dr. Dan Barkley, representing Jeff Cates, asked why Cates would be assessed when the road was being improved for the benefit of the property to the west. He stated that Cates has no plans for developing his property. Glenn Cook explained that Cates was assessed for one residential unit at the time the road was improved to the Anderson Co. He stated that it would be difficult to assess Cates at a later date for a road improved today. Dan Ribnick of Twinco stated that they had agreed to pay for the road improvements but because they have not sold their property to the north, improving it at this time would serve no useful purpose other than to provide Corcoran residents with a black - topped road to Hwy. 55. Philip Zietlow asked if a portion of the road, the part to the Twinco driveway, could be done Glenn Cook stated that it would not be worthwhile to do such a small part of a road. Moved by Mitchell, seconded by Thies to close the public hearing. Motion declared carried Public Hearing closed at 10:00 P.M. Moved by Zietlow, seconded by Mitchell to delay construction of Willow Dr., north of Hwy. 55, for one year. Motion declared carried 19. MAPLE ST. IMPROVEMENT AND SPECIAL ASSESSMENT PUBLIC HEARING, 10:05 P.M. Glenn Cook explained that 700 ft. of Maple St., from Co. Rd. 19 to aspen Ave. would be improved and blacktopped. He stated that the city has completed the gravel base and the owner to the north has agreed not to appeal $15,000 of the assessments, although the assessment for that property will be $17,500. Ron Batty stated that the property owner to the north could appeal the $2500 portion of the assessments but not the first 415,000. Moved by Mitchell, seconded by Acromite to close the Public Hearing. Motion declared carried Public Hearing closed at 10:12 P.M. 1f Moved by Thies, seconded by Zietlow to adopt Resolution 91-67 ordering plans and specif- ications for improvement to Maple St. Motion declared carried Moved by Thies, seconded by Zietlow to adopt Resolution 91-68, approval of the assessment roll for the Maple St. improvement, with interest of 7% and a term of 10 years. Motion declared carried 20. GARBAGE HAULING LICENSING PUBLIC HEARING, 10:15 P.M. Ron Batty explained that Medina began licensing garbage haulers in 1986 prior to State Statutes adopted in 1987 and 1988 which authorized organized collection and set out a procedure to be followed. He stated that council has decided to comply with State Statutes and following those procedures which require this hearing and meetings over the next 3 months which will evaluate the cities system and decide whether or not to leave them as they are or make changes to the system. Randy Roskoviak of Randy's Sanitation, stated that only three haulers chose to bid in Medina and he would like to remain one of the haulers. Jerry LaPlant of LaPlant Sanitation stated that the system is working well in Medina. Kevin Tritz of Woodlake, stated that many cities that they work in have gone through this same process. Dan Scherer of Scherer Sanitation, stated that he lost customers in Medina when the new system was adopted, as he only had one truck and could not take on 20 miles of customers. Jerry LaPlant stated that after the RFP's were received the city had the ability to negotiate with the haulers. Ron Batty asked if the city wished to retain the three districts, if so the city would go through the RFP process and be ready to issue the licenses on April 1st. Moved by Thies, seconded by Mitchell to close the Public Hearing. Motion declared carried Public Hearing was closed at 10:30 P.M. Moved by Thies, seconded by Acromite to adopt Resolution 91-69, approving organization of solid waste collection pursuant to Minnestoat Statutes §115A.94. 21. PLANNING AND ZONING DEPARTMENT John Sazenski, Variance Loren Kohnen reviewed council action of August 20th which required a hold -harmless agreement from the Sazenski's and an easement from United Power, which if all completed, would allow construction of a new home at 2380 Hollybush Rd. Ron Batty stated that the power company had written a letter and he suggested that a site plan be included, which would specify the area on which the power company would not drive. Joe Kippers (sp) attorney for the Sazenski's, stated that Item 5 of the hold -harmless agreement should be modified as others, as well as Mr. Sazenski had driven on, and worked on the property over the years. Robert Mitchell stated that there needs to be a reason to require the agreement. He asked if Item 5 could be modified and still be effective. Ron Batty stated that he would agree to a change in Item 5. Robert Mitchell stated that the words "a portion" could replace "entire" in the agreement. Moved by Zietlwo, seconded by Mitchell to adopt Resolution 91-70, granting a variance to John Sazenski to construct a house at 2380 Hollybush rd. Motion declared carried Tuckborough Farm, 5th Addition Loren Kohnen read a memo and Planning Commission recommendations regarding approval of Tuckborough farm 5th addition. He stated that the park dedication fee would be $12,950. Robert Mitchell stated that an easement should be gotten from the Laurents and if not the easement on Lot 7 should be wider. Philip Zietlow asked if the trail easement aws included on the plat. Jim Fenning stated that it was included in the 3rd addition and is in the 5th Addition and would end at Trappers Tr. Anne Thies asked if there was a trail easement on Trappers Tr. Loren Kohnen stated that there was no trail easement, the road -sides would need to be used. Moved by Mitchell,s econded by Thies to authorize preparation of a resolution granting pre- liminary approval to Tuckborough Farm 5th Addition, according to Planning Commission rec- ommendations and resolution of the easoment on Lot 7. Motion declared carried Delano Deitz, Subdivision Loren Kohnen read memo regarding the application of Delano Deitz to subdivide property on Medina Rd. into a 2.1 and 5.01 parcels. He stated that the PLANNING Commission had recommended approval with a number of conditions. Moved by Mitchell, seconded by Thies to authorize preparation of a resolution granting subdivision approval to Delano Deitz to subdivide 7.11 acres at 562 Medina Rd. into two parcels, according to recui�f�iendations made by the Planning Commission. Motion declared carried 22. PAYMENT OF BILLS Moved by Thies, seconded by Zietlow to pay the bills, Order checks # 9953-10040 in the amount of $260,393.69 and Payroll Checks #12339-12362 in the amount of $ 20,312.87. Motion declared carried Moved by Thies, seconded by Zietlow to adjourn. Motion declared carried Meeting adjourned at 11:10 P.M. Clerk -Treasurer September 3, 1991