HomeMy Public PortalAbout19830608 - Agenda Packet - Board of Directors (BOD) - 83-14 Meeting 83-14
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
Regular Meeting
Board of Directors
Wednesday 375 Distel Circle, D-1
June 8, 1983 Los Altos, California
A G E N D A
(7:30) ROLL CALL
APPROVAL OF MINUTES (May 25, 1983)
WRITTEN COMMUNICATIONS
ADOPTION OF AGENDA
ORAL COMMUNICATIONS
SPECIAL ORDERS OF THE DAY
(7:45) 1 . Resolution of Appreciation to Betsy Bechtel and Ellie Huggins -- B. Green
Resolution Expressing Appreciation to Betsy Bechtel and Ellie Huggins for
Their Outstanding Coordination of the District's Tenth Anniversary Celebration
Activities
OLD BUSINESS WITH ACTION REQUESTED
(7:50) 2. Adoption of Interim Use and Management Plan for Addition to Whittemore Gulch
Redwoods Open Space Preserve - Lands of Hosking -- D. Hansen
(7:55) 3. "The Next Decade" Workshop Follow-Up -- H. Grench
(8:00) 4. Disposition of Hassler Health Home Structures - Approval of Use and Management
Plans -- D. Hansen
NEW BUSINESS WITH NO ACTION REQUESTED
(9:00) 5. Presentation of Preliminary Budget for Fiscal Year 1983-1984 -- H. Grench
a) General Manager's Report (H. Grench)
b) Controller's Report (M. Foster)
c) Budget Committee Report (H. Turner, D. Wendin, and E. Shelley)
(9:30) 6. Action Plan for the Implementation of the Basic Policy of the Midpeninsula
Regional Open Space District for Fiscal Year 1983-1984 -- H. Grench
NEW BUSINESS WITH ACTION REQUESTED
(9:40) 7. Amendment of Legislative Consultant's Contract -- H. Grench
(9:45) 8. Appointment of Auditor for 1982-1983 Fiscal Year M. Foster
(9:50) INFORMATIONAL REPORTS
CLAIMS
CLOSED SESSION
ADJOURNMENT
Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko.Richard S.Bishop,Edward G.Shelley.Harry A.Turner,Daniel G.Wendin
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
HASSLER MEETING NOTICE
Wednesday 375 Distel Circle, Suite D-1
June 8, 1983 Los Altos, California
7 : 30 P.M. (415) 965-4717
On June 8 the Board of Directors of the Midpeninsula, Regional
Open Space District will be considering a proposal by the San
Mateo County Arts Council to retain some or all of the buildings
on the former Hassler Health Home property for an arts center.
Your written opinions prior to the meeting or your comments
at the meeting on this use of the property are welcomed.
Herbert A.Grench,General Manager
Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin
Meeting 83-13
*A
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415)965-4717
REGULAR MEETING
BOARD OF D I RECTORS
MAY 25, 1983
MINUTES
I. ROLL CALL
President Barbara Green called the meeting to order at 7:30 P.M.
Members Present: Barbara Green, Katherine Duffy, Edward Shelley, Harry Turner, Nonette
Hanko, and Richard- Bishop.
Members Absent: Daniel Wendin
Personnel .Present: Herbert Grench, Craig Britton, David Hansen, Jean Fiddes, Charlotte
MacDonald, James Boland, Michael Foster, Stanley Norton, and Emma Johnson.
II. APPROVAL OF MINUTES
Motion: R. Bishop moved the approval of the minutes of May 11 , 1983. K. Duffy seconded
the motion. The motion passed unanimously.
III. WRITTEN COMMUNICATIONS
E. Johnson stated the Board had received a letter from Joseph Judge, past President of
the Brittan Heights Condominium Association recommending the Board recognize the con-
tribution and commitment of the Brittan Heights residents by re-naming the Hassler site
as the Brittan Heights Regional Park, and
N a letter from the Board of Directors of the Association supporting the recommendation.
B. Green stated the Board's concurrence that.the matter would be taken under consider-
ation when the Hassler agenda item is discussed.
IV. ORAL COMMUNICATIONS
Don Langrock, 271 Grandview Drive, Woodside representing the homeowners of Grandview
Drive and Espinosa Road stated the Association does not want the public to have access
to Thornewood via the private road and would like the District to refrain from
showing the road on any of its publications. He noted the Association's concern about
fire danger due to public use and asked that the situation be monitored. He also ex-
pressed use of the hiking trail in the Thornewood area from
pressed curiosity regarding public g
i h Park to the Old La Honda Road since the earl
Wunderl c Y deed restricted it to private
i ion.
k in restriction.
would 10o to the restr
use. C. Britton said he o
Bob Fisse, Rt. 2, Box 402, ,La Honda read a letter from the South Skyline Association
regarding the District's notification of property owners adjacent to a District
acquisition and requested the matter be on a future agenda. B. Green assured him
that it had already been scheduled for a June or July meeting.
V. ADOPTION OF AGENDA
Motion: N. Hanko moved the agenda item of Gift of Property be moved to a later time
on the agenda to allow Mr. Hosking to be present. R. Bishop seconded the
motion. The motion passed unanimously.
VI. OLD BUSINESS WITH ACTION REQUESTED
1. Adoption of Interim Use and Management Plan for the Hassler Health Home Property
D. Hansen reviewed memorandum M-83-53, dated May 16, 1983. He noted that since the
Board's previous meeting the San Mateo County Arts Council and the Redwood City Fire
Department had expressed an interest in using some of the structures. He added that
staff recommends demolition of all buildings.
Herbert A.Grench,Genera!Manager Board of Directors Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley.Harry A Turner,Daniel G.Wendin
Meeting 83-13 Page 2
H. Grench reviewed the issues of site use, costs to the District of delaying demoli-
tion, and the difficulty of writing specifications for demolition without knowing
specific buildings to be demolished. D. Hansen added that demolition would cost
$40,000 - $50,000 for the two houses if done separately from the other structures.
George Dugger, 551 South Road, Belmont, a member of the Board and the Executive
Committee of the San Mateo County Arts Council spoke of his Board's interest in
negotiating occupancy of the major buildings. He summarized the Council 's activi-
ties and explained the Council is a coordinating agency supported by the County of San
Mateo, the State of California, major foundations, corporations, artists' fees, and
profits from public events.
Ruth Waters, 1221 Ralston Avenue, Belmont explained the various activities that would
occur on the site.
Major discussion centered on the number of buildings to be retained, if any, and on
how many structures the Arts Council would need.
H. Turner suggested some criteria for use of the site, including: maximum structures
to be retained to be residences and two wings, minor parking and traffic, view impact
would have to be acceptable to the MROSD Board, support from Brittan Heights (to be
obtained by the Arts Council ) , either a positive or neutral position of the San Carlos
Council , Land and Water Grant would not be affected, change in cost of demolition would
have to be acceptable to Board, and Arts Council would have to agree to lease the
relevant properties from the District very soon after the close of escrow, immediately
assume cost of physical security of the leased areas, and enter into negotiations for
a lease in which they would pay rent to the District, maintain the structures, and
all rights and reversions would return to the District. R. Bishop added the Council
would need liability insurance to cover the leased area, but the District would be
responsible for areas not under the lease.
Motion: R. Bishop moved the Board continue the matter for further discussion to the
next Board meeting and request the San Mateo County Arts Council submit a
proposal for the doctor's house, and the duplex, and no other buildings would
be considered except possibly some buildings that provide power, water, or
some accessory use and during the interim the Arts Council confer with staff
so staff would be in a position to give an evaluation of the proposal to the
Board. H. Turner seconded the motion.
Motion to Amend: H. Turner moved to amend the motion to entertain a proposal from
the SanMateo County Arts Council for use of one or two wings. N. Hanko
seconded the motion. The motion to amend passed on the following vote:
Ayes: N. Hanko, H. Turner, K. Duffy, B. Green
Noes: E. Shelley, R. Bishop
Discussion: The question of which wings would be -considered for use was
not specifically resolved. K. Duffy suggested going ahead with demolition
plans for all structures, and if the lease to the Arts Council does not
materialize, then the District could proceed with demolition without losing
any time.
The motion passed on the following vote:
Ayes: N. Hanko, H. Turner, K. Duffy, B. Green, R. Bishop
Noes: E. Shelley
Motion: N. Hanko moved that the Hassler property be dedicated as open space.
H. Turner seconded the motion. The motion passed unanimously,
President B. Green called a recess at 9:15 P.M.
The Board reconvened at 9:20 P.M.
Meeting 83-13 Page 3
VII. SPECIAL ORDERS OF THE DAY
1 . Gift of Property - Whittemore Gulch Redwoods Open Space Preserve (Lands of Hosking)
C. Britton reviewed report R-83-18, dated May 19, 1983 and showed slides of the
property and structure being given to the District by Alan Hosking. D. Hansen summarized
the interim use and management recommendations. Members of the Board expressed thanks
to Mr. Hosking for the gift of the property.
Motion: R. Bishop moved the Board adopt Resolution 83-23, a Resolution of the Board.
of Directors of the Midpeninsula Regional Open Space District Accepting Gift
of Real Property and Authorizing Execution of Certificate of Acceptance With
Respect Thereto (Whittemore Gulch Redwoods Open Space Preserve - Lands of
Hosking). H. Turner seconded the motion. The motion passed unanimously.
Motion: R. Bishop moved tentative adoption of the interim use and management plan
contained in 'report R-83-18. K. Duffy seconded the motion. The motion passed
unanimously.
Motion: R. Bishop moved the Board dedicate the property as open space and officially
name the parcel as an addition to the Whittemore Gulch Redwoods Open Space
Preserve. K. Duffy seconded the motion. The motion passed unanimously.
VIII. OLD BUSINESS WITH ACTION REQUESTED (continued)
2. Adoption of Interim Use and Management Plan for the Addition to the Coal Creek
Open Space Preserve Fernandez Property)
D. Hansen summarized memorandum M-83-52 dated May 16, 1983. He stated the additional
language concerning a bicycle route had been added and that there were no further
comments from the public.
the interim use and management plan for the
Motion: K. Duff moved the Board adopt 9 P
Y P
Space Preserve as contained in report R-83-16
addition to the Coal Creek Open p �
property from dedication at this time. E. Shelley
and withhold the ro Y
a p P .Y
� seconded the motion. The motion passed unanimously. �i
IX. NEW BUSINESS WITH ACTION REQUESTED
1 . Review of District's Insurance Coverage
S. Norton reviewed memorandum M-83-59 dated May 19, 1983 regarding increasing and up-
dating the District's insurance coverage. Skip McIntyre of Flinn, Gray and
Herterich said he would seek competitive bids from fifteen markets.
Motion: K. Duffy moved the Board approve the proposed insurance specifications and
authorize Flinn, Gray and Herterich to seek competitive bids based on the
specifications. H. Turner seconded the motion. The motion passed unanimously.
2. Roadside Signing at the Intersection of Foothill Boulevard and Cristo Rey Drive
D. Hansen summarized rrlemorandum M-83-58 dated May 19, 1983. He noted the City of
Los Altos had installed additional signing, and Santa Clara County had modified its
signing so that no additional signing is necessary at this time.
Motion: N. Hanko moved that the Board concur with staff memorandum M-83-58 to re-
quest that the proposed County sign include the word "Preserve". H. Turner
seconded the motion. The motion passed unanimously.
3. Recommended District Ordinance Changes and Bail Adjustments
D. Hansen reviewed staff report R-83-19 dated May 17, noting another change to the
proposed ordinance from that distributed in revised form at the meeting, namely, language
i d signing of such trails.
trails an s
in Section 604. Discussion centered on bicycle g g
Mora Drive Los Altos urged the District to plan for bikers' use of
Dick Powell , 11140 Mor g
i
the trails and preserves. Board members urge
d him to become
ome associated with the
Trails Council which reviews the District's management plans concerning trails. Tom
Ritchie and E. Brand further explained the new sport and use of "all terrain" bikes.
Motion: R. Bishop moved the Board adopt the revised version, as further revised at
the meeting, of Ordinance 83-1 of the Board of Directors of the Midpenin-
sula Regional Open Space District Amending Regulations for Use of the
Midpeninsula Regional Open Space District. E. Shelley seconded the motion.
The motion passed unanimously.
Meeting 83-13 Page 4
4. Opportunity to Purchase Two Ranger Vehicles Through the State Bird Process - Surplus
1983 Slots
D. Hansen summarized memorandum M-83-50 dated May 19, 1983.
Motion: N. Hanko moved the Board authorize the General Manager to spend up to $21 ,200
for two 1983 Ranger patrol vehicles from the State bid dealership. H. Turner
seconded the motion. The motion passed
sled unanim
ously.
y.
5. Adoption of Code of Civil Procedure Section 1094.6 to Shorten Statute of Limitation
in Certain Cases
S. Norton reviewed memorandum M-83-54 of May 18, 1983.
Motion: R. Bishop moved the Board adopt Resolution 83-24, a Resolution of the Board
of Directors of the Midpeninsula Regional Open Space District Making Code of
Civil Procedure Section 1094.6 Applicable to the Midpeninsula Regional Open
Space District. K. Duffy seconded the motion. The motion passed unanimously.
6. Scheduling of Special Meetin
H. Grench reviewed memoran um M-83-57 dated May 19, 1983, adding that a Salary Survey
agenda item will also be scheduled for the public portion of the Special Meeting on
June 9.
Motion: H. Turner moved that the Board schedule a Special Meeting of the Board of
Directors for 7:30 P.M. Thursday, June 9, 1983 at the District office.
K. Duffy seconded the motion. The motion passed unanimously.
X. INFORMATIONAL REPORTS
D. Hansen announced that criteria lists are now available for people requesting use
of the upper structure at Rancho San Antonio Open Space Preserve and that an open
house will be held on June 11 and/or June 18. The deadline for submitting proposals
to the District is July 22. Information will be sent to people who have shown an
interest in use of the structure.
D. Hansen noted landscaping of the restrooms at Monte Bello Open Space Preserve will
proceed as planned.
H. Grench announced that the Rancho Raymundo purchase has been included in the State
Parks budget.
C. MacDonald showed slides of the "Day on the Hilltop" celebration. She also announced
that the Progress Report is ready and should be mailed soon.
R. Bishop reported there may be some flood control funds available to the District
because of taking over the Hassler property and information may be verified with Nita
Spangler.
XI. CLAIMS
Motion: E. Bishop moved that the Board approve Revised Claims 83-10. R. Bishop seconded
the motion. The motion passed unanimously.
III. CLOSED SESSION
The Board recessed to Closed Session on land negotiations and litigation matters at
10:45 P.M.
XIII. ADJOURNMENT
The Board reconvened to adjourn at 11 :04 P.M.
Emma Johnson
Secretary
f Claims R3-10 Revised
Meetin 3-13
May 25,__�83
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
Amount Name Description
9$2 $ 12.40 Amerigas Oxygen/Acetylene Refill
-983 67. 73 CA Water Service Co. Utilities-Rancho San Antonio
.984 49.00 Cardillo Travel Systems , Inc. Seminar-S. Shipley
985 4,681.18 Clevenger Realty Appraisal_ Co.Appraisal Consultant-Acquisition
1986 327.60 Contemporaries Temporary Trail Aides Windy Hill
�987 19.01 Crest Copies Bluelines
>988 40.19 H.S . Crocker Co.', Inc. First Aid Kit
,989 280.47 Curtis Lindsay Filing Cabinet _
�•990 . 67.63 The Dark Room Photo Processing ,
.991 32.00 Dianne Dryer Private Vehicle Expense
�992 113.19 John Escobar Seminar-J. Escobar
�993 12.50 Federal Express Corp. Delivery Service
I�994 125.00 First American Title Preliminary.,Tit.le Report
' Insurance Co.
',995 200.00 First American Title Guaranty Preliminary Title Report
Co.
1096 1,951.00 Frahm, Edler and Cannis Engineering Services
,997 - 40.00 Geogroup Corp. Computer Workshop-Del Woods
�998 723.00 Hengehold Motor Co. Truck Rental
M9 309.99 Harfst Associates, Inc. Computer Services-April
"000 312.50 Andrea Hendrick Graphics and Typesetting-May 14
Flyer
t001 199. 80 Honeywell Protection Services Burglar Alarm-Ranger Office
*�002- 180.00 Interior Technology AssociatesConsultation Fee-Office Layout
003 78.81 Langley Hill Quarry Road Rock for Skyline Ridge
Open Space Preserve
7)004 1,296. 67 Lynn Marsh Graphic and Typesetting-Progress
Report
005 50.26 Charlotte MacDonald Private Vehicle Expense.
i006 197. 03 Micromedia, Inc. . Microfilming District Documents
i007 40.19 Minton's Lumber Supply Bridge Materials
008 450.00 Miracle Auto Painting Painting-2 Trucks
7009 28.50 Stanley R. Norton Legal Expenses-March and April
>010 276. 92 Orchard Supply Hardware Plumbing and Field Supplies
+011 35. 20 PG and E Utilities
Claims 83-10 Revised
Meer' ? 83-13
May ,1983 "
Amount Name Description
5012 $ 1,220.09 Peninsula Oil Co. Gas for District Vehicles
15013 . 15 .31 Rancho Hardware and Garden Miscellaneous Shop Supplies
Shop
5014 226.85 Redwood Trade Bindery Brochure Folding-Monte Bello and
Los Trancos Open Space Preserve
5015 240.00 The Regents of U.C. Fire Ecology Seminar-J. Escobar
and D.. Danielson
5016 4,619.07 Kurt L. Reitman Appraisal Services
5017 34.40 Suzanne Shipley Private Vehicle Expense
5018 113.63 Snap-on-Tools Torque Wrench
5019 108. 93 Western Fire Equipment Co. Fire Fighting Equipment
5020 62.62. Uno Graphics Brochures-Fremont Older Open Spac -
Preserve .
5021 68.38 Alice Watt Private Vehicle Expense
5022 585 .87 Xerox Corp. Xerox Supplies and Maintenance
023 61.24 West Coast Rebar Co. Fencing Material-McNiel Lot
P024 91. 78 ZZZ Sanitation Co. Toilet Rental-Monte Bello Open
Space Preserve
5025 405.00 'Alfred -H. Truesdell and Debt Service-Rongey Property
Karen Truesdell
5026 264, 600. 00 First Interstate Bank 1982 `Ne'gotiable Promissory Note-
Interest Payment
"L'027 50.00 Dave Killilea Stove Installed-Hosking House
Ia5028 30.00 Federal Licensing,J.V. Filing Fee for FCC Radio License
ii029 3,530 ,000.00* First American Title Land Acquisition-Hassler Health
Insurance Co. Home Property
030 10,895.65 John Ehret Dodge/Chrysler,Inc.1983 Dodge Ramcharger-Ranger Vehi -'
031 201.38 Petty Cash Film and Mailers ,Meal ' Conferences, .
Miscellaneous Office Supplies,
Computer Class ,Private Vehicle
Expense,and Photo Processing
*Maximum cost, actual check to be written for amount
necessary to close escrow, final amount to be reported
on a later claims list.
i
WRITTEN COMMUNICATT-1 .If 16 1983
Meeting 83-14
June 8, 1983 r y ` 3
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Robert E. Hess
2411 Graceland Ave.
San Carlos, CA 94070
WRITTEN COMMUNICATION
Meeting 83-14
June 8, 1983 �r
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WRITTEN COMMUNICATION
Meeting 83-14
June 8, 1983
June 7, 1983
Board of Directors
Midpensula. Regional Open Space District
375 Distel Circle, Suite D-1
Los Altos, CA 94022
Gentlemen:
As residents of San Carlos and the assessment district we wish to
go on record as opposing any plan that would retain the buildings
on the Hassler property.
in is not in keeping with the open space
buildings Reten
tion of the P g
g
concept for which this property was purchased.
We are immensely pleased that the MROSD has finally been able to acquire
the Hassler property and are anxiously awaiting the day when we can all
use it.
Inc ,
l
Mr. & Mrs. Robert Dehner
165 Leslie Drive
San Carlos, CA 94070
i
WRITTEN COMMUNICATION
Meeting 83-14 JUPJ 183
June 83
San Carlos, CA .
June 6, 1983
DORIC-HOWE
MOTOR HOTEL
Midpeninsula Regional Open Space District
Los Altos, CA.
re: Hassler Property
Dear sirs:
The proposal to retain some or all of the buildings on the Hassler
property for an arts center flies in the face of the stated purpose
of the District namely, OPEN SPACE: : .
In situations like this it is always a temptation to find some use
for existin8s buildings for a "worthy cause" but in this instance
there is no cause or group that can lay a justifiable claim to use
of any of the structures on the Hassler property because to do so is
to violate the concept of open space.
My wife and I are more than pleased to contribute to the purchase of
the Hassler property through our assessment as long as it is for
open spa ce.
Sincerely,
Richard & Theresa Lynam
3375 Brittan Ave. #12
San Carlos, CA . 94070
WRITTEN COMMUNICATION
Meeting 83-14 y
June 8, 1983
June 5, 1983
11.s. Barbara Green President
Midpeninsula segional. .0pen Space District
375 Distel Circle Suite D-1
Los Altos, California
Dear Ms. Greens
Because, I cannot attend your Boardts hearing of SMCACts proposal
for use of certain buildings on the Hassler property I am writing
this addition to what I said at your previous hearing. %hen I
tried to- outline the proposal. Now I want to suggest a perspective
in which to view it,
I believe that your Boards approval _of the proposal will be the !
beginning of a very fruitful relationship with artists in general
and SMCAC in particular. In brief MROSp-and SMCAC were made for
each other.
Not only are there a goodly percentage of artists in any assembly I
of open-space enthusiasts (as on your Board) but there is similar {
representation of open-space enthusiasts in an assembly of artists
(as on" SMCAC' Board). This, is inevitable and suggests that a social
process is at work which makes artists and open-space enthusiasts j
�taLe Y important in each other's support.
The social process which made writer Ruskin and-landscape painters
strategic for the British turnaround in favor of landscape preser-
vation;- and made author Muir and painter Bierstadt strategic for the
American National Parr movement continues to work today. The artists
build public appreciation of landscape.;and the.landscape inspires
the artists. Author lr'ances Spangle and artist}Larry Miller, for
instance, are at work today to stimulate and maintain public aware-
ness and supportr..for preservation of open space in the foothills.
While not.all artists will so directlyytrepay your attention, you, can
at least stem., the tide of alienation of artists and�:art lovers by,4
demonstrating that your organization is- 1 -ust, another narrow-
minded�bureaucracy. And, specifically, what better way to attract
their attention than to bring them to the central acre or so of the
300 acres of beautiful landscape you are assembling at the Hassler
property?
SMCAC and MROSD. iyn their first ten years have, failed to work together
or even* to communicate even ,though groups of artists regularly use
t paint, and ske
tch the foothills in
o a
vantage points
our trails .andp , .
y
sun and fog. and even though_ the typical hiker sees lanscape in the
way taught by artists. Now that we have discovered each other officially
we can make the Hassler buildings a factory for producing public
awareness and support.
Singly. yours,
551 South-~Road; Belmont, Ca 94002 eorgeJl� gar
WRITTEN COMMUNICATION
Meeting 83-14
June 0
83
San Carlos, CA .
June 6, 1983
DORIC-HOWE
MOTOR HOTEL
Midpeninsula Regional Open Space District
.Los Altos, CA .
re: Hassler Property
Dear sirs:
The proposal to retain some or all of the buildings on the Hassler
property for an arts center flies in the face of the stated purpose
of the District namely, OPEN SPACE! ! !
In situations like this it is always a temptation to find some use
for ex stings buildings far a "worthy cause" but in this instance
there is no cause or group that can lay a justifiable claim to use
of any of the structures on the Hassler property because to do so is
to violate the concept of open space.
My wife and I are more than pleased to contribute to the purchase of
the Hassler property through our assessment as long as it is for
open space.
Sincerely,
Richard & Theresa Lynam
3375 Brittan Ave. #12
San Carlos, C.A . 94070
i
WRITTEN COMMUNICATIOT
Meeting 83-14
June 8 , 1983
Harry H. Haeussler, Jr.
1094 Highland Circle
Los Altos , Calif. 94022
' June 2, 1983
Board of Directors
Midpeninsula Regional open Space District
375 Distel Circle, Suite D-1
Los Altos, CA 94022
At the Board of Directors meeting on May 11, 1983,
during a discussion on acqusition of a property, a
side discussion on "public notification" occured.
During this "side discussion" Director Duffy made
comments to the effect that when property is sold by
one indicual to another indivual, there is no notifi-
cation to neighbors , so why should MROSD notify neigh-
bors of a possible purchase.
There is a difference :
1. Where an indivual sells to another indivual, partner-
ship or corporation, there will be no change in use of
the property without public hearings on the matter before
a public agency.
2. Where an indivual sells to MROSD there will be a change
in use of the property - from whatever it currently is to
public recreation. This is a change in useage , and should
be subject to public hearings just as any other change
in useage.
This letter is written for the record, and it is requested
that this letter be submitted for consideration at the
next meeting where Public Notification Policies are dis-
cussed for possible change .
HarryI. Haeussler, Jr.
WRITTEN COMMUNICATION
Meeting 83-14 jUN 0 7 1983 .
June 8, 1983
June 51 1983
Barbara Green President
Midpeninsula t�egional Open Space District
375 Distel Circle Suite D-1
Los Altos, California
Dear Ms. Green:
Because I cannot attend your Boardts hearing of SMCAC's proposal
for use of certain buildings on the Hassler property I am writing
this addition to what I said at your previous hearing. When I
tried to outline the proposal. Now I want to suggest a perspec -ive
in which to view it.
I believe that your Board' approval of the proposal will be the
beginning of a very fruitful relationship with artists in general
and SMCAC in particular. In brief MROSD and SMCAC were made for
each other.
Not only are there a goodly percentage of artists in any assembly
of open-space enthusiasts (as on your Board) but there is similar
representation of open-space enthusiasts in an assembly of artists
(as on SMCAC' Hoard). This is inevitable and suggests that a social.
process is at work which makes artists and open-space enthusiasts
stategive1l.y important in each other's support.
The social process which made writer Ruskin and landscape painters
strategic for the British turnaround in favor of landscape preser-
vation; and made author Muir and painter Bierstadt strategic for the
American National Park movement continues to work today. The artists
build public appreciation of landscape and the landscape inspires
the artists. Author Frances Spangle and artist Larry Miller, for
instance, are at work today to stimulate and maintain public aware-
ness and support. for preservation of open space in the foothills.
While not all artists will so directly repay your attention, you can
at least stem the tide of alienation of artists and art lovers by
demonstrating that your organization is not just another narrow-
minded bureaucracy. And, specifically, what better way to attract
their attention than to bring them to the central acre or so of the
300 acres of beautiful landscape you are assembling at the Hassler
property?
SMCAC and MROSD in their first ten years have failed to work together
or even to communicate, even though groups of artists regularly use
your trails and vantage points to paint and sketch the foothills in
sun and fog. and even though the typical hiker sees lanscape in the
way taught by artists. Now that we have discovered each other officially
we can make the Hassler buildings a factory for producing public
awareness and support.
Sincerely yours,
551 South Road, Belmont, Ca 94002 �- eorge D gar
WRITTEN COMMUNICATION
Meeting 83-14
June 8 , 1983
SUNLAND PARK HOMEOWNER'S ASSOCIATION
18276 Purdue Drive
Saratoga, California 95070
31 May 1983
Board of Directors
Midpeninsula Regional Open Space District
375 Distel Circle, Suite D-1
Los Altos, CA 94022
Dear President Green & Members of the Board:
In 1981, the "Sunland Park" area;* which had been in the County
and in the San Jose Sphere of Influence, was placed in the Saratoga
Sphere of Influence and was annexed to Saratoga. Inadvertently, the
area was not annexed to your District at the same time, as it should
have been, since Saratoga is in the District' s boundaries. We
would like to be included and represented.
On behalf of the Sunland Park Homeowner's Association, I request
that you initiate annexation proceedings to bring Sunland Park
within the District.
Thank you for your help on this matter.
Sincerely,
William G. Notz, President,
Sunland Park Homeowners' Assn.
cc : Kay Duffy, Ward 1 Area Director
Wayne Dernetz, Saratoga City Manager
*The Sunland Park area consists of 200 homes, bounded on the West by Quito
Rd. , on the South by McCoy Ave. , on the East by Villanova Rd. , and.
on the North by the row of houses on the North side of Baylor Ave .
47 ,
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
HASSLER MEETING NOTICE
Wednesday 375 Distel Circle, Suite D-1
June 8 , 1983 Los Altos , California
7 : 30 P.M. (415) 965-4717
On June 8 the Board of Directors of the Midpeninsula Regional
Open Space District will be considering a proposal by the San
Mateo County Arts Council to retain some or all of the buildings
on the former Hassler Health Home property for an arts center.
Your written opinions prior to the meeting or your comments
at the meeting on this use of the property are welcomed.
WRITTEN COMMUNICATION
Meeting 83-14
June 8, 1983
7 �f d1vu
kat
s �
s �a
l
Herbert A.Grench.General Manager
Board of Directors:Katherine Duffy,Barbara Green.Nonette G.Hanko.Rr .a:J S.6kgop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin
j
L OPEN SPACEUN 31 �
Ro� FOR
TO � .
' ,� tl
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1 I
LOS ALTOS,CALIFORNIA 94022
t
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pia 5 Cordillera, Road
,9�7 City 94062
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IL _
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
HASSLER MEETING NOTICE
Wednesday 375 Distel Circle, Suite D-1
June 8, 1983 Los Altos, California
7 :30 P.M. (415) 965-4717
On June 8 the Board of Directors of the Midpeninsula Regional
Open Space District will be considering a proposal by the San
Mateo County Arts Council to retain some or all of the buildings
on the former Hassler Health Home property for an arts center.
Your written opinions prior to the meeting or your comments
at the meeting on this use of the property are welcomed.
WRITTEN COMMUNICATION
Juneig 19834
Dear Sir:
I think we should utilize the buildings , having an
ART CENTER WOULD BE A GOOD THING TO HAVE THERE, lets
usewhat we have. . . . . . . . . . . . . . . .
Sincerely,
Herbert .Grench, enerat Manager
Board of Directors:Katherine Dutfy.Barbara Green,Nonette anko, ichard S.Bishop,Edward G.Shelley.Harry A.Turner.Daniel G.wendin
I
PEN SPACE
FOR
.
TO BREATH }�
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT �9b 0
375 DISTEL CIRCLE,SUITE D-1
LOS ALTOS,CALIFORNIA 94022
tLr. & lairs. J. Bri polo
3331 Brittan Ave_ 4.11
San Carlos, CA 94-070
WRITTEN COMMUNICATION
Meeting 83-14
June 8, 1983
DISTRIBUTED AT THE MEETING
June 8, 1983 "
Honorable Barbara Green
President, Board of Directors
Midpeninsula Regional Open Space District
375 Distel Circle, Suite D-1
Los Gatos, California 91+022
Dear President Green:
May I take this opportunity to express my appreciation for your
Board's efforts in the preservation of the Hassler Health Home
property as open space.
It is my understanding that the open space district originally
had planned to demolish some or all of the buildings on the site,
but have agreed to postpone that decision until after the San
Mateo County Arts Council makes a formal presentation for the use
of the buildings at tonights meeting.
Although the purpose of the purchase of the Hassler Health Home
property was to preserve the site for open space, I do not think
that any buildings left on the land would be obtrusive and interfere
with the open space feeling.
Therefore, I wish to go on record in suport of the San Mateo County
Arts Council to retain some or all of the buildings on the former
Hass
ler er He o Health Home pro
perty
e p p y for an arts center.
Very truly yours,
SEPH E.
,,Ooe
Past Pre ent, Brittan Heights
Condominium Association
Former Mayor, City of San Carlos
3335 Brittan Avenue, #9
San Carlos, California
cc: Honorable William Steele
Mayor, City of San Carlos
Herb Grench, General Manager MROS n
Craig Britton, Land Acquisition Manager YaOSD
WRITTEN COMMUNICA'T' ,N
Meeting 83-14
June 8, 1983
WESTERN OFFICE
2551 Ivy Drive#202
Oakland, CA 94606 USA
INTERNATIONAL SCULPTURE CENTER (415)763-2938
June 1, 1983
Barbara Green, Chairperson
Midpeninsula Regional Open Space District
375 Distel Circle, Suite D-1
Los Altos, CA 94022
Dear Ms. Green:
Yesterday I had the pleasure of touring the Hassler Health Home site with
representatives of the San Mateo County Arts Council and the Peninsula Sculp-
tors Guild. While there, I also had an opportunity to meet David Hansen of
your staff.
I would certainly endorse the potential use of several of the existing buil-
dings as an arts center. Several parts of the facility could be used as
artists' studios and as common fabrication areas where sculptors could use
equipment too large and expensive to purchase independently.
In my prior position with the North Carolina Arts Council as a community arts
development coordinator, I was involved with many efforts to create arts
facilities through adaptive use of such existing structures as historic man-
sions, schools, and even jails. In no case did the facilities offer as much
potential as the Hassler buildings. In spite of the tragic petty vandalism
and theft that has taken place over the years, the damage is only superficial
and the buildings appear to be very sound. Not being an expert in construc-
tion costs, I could only guess at the many millions it would cost to build
an equivalent facility today, and doubt that a newer effort could more
successfully adhere to what I consider the traditional vernacular architec-
ture of your area.
As an international organization of over 2,200 members, the International
Sculpture Center, along with its affiliate, the Public Art Trust, is very
supportive of efforts to contribute to the livability of an area. I heartily
support the "open space" use of the 300-acre Hassler property and feel that
the careful use of several buildings for arts activity could be a harmonious
part of your plan.
ncere y,
14
Frederik E. Schultz
Program Development Consultant
Western Office
cc: Herbert Grench, General Manager, Midpeninsula Regional Open Space Dist.
David Furchgott, Exec. Dir. , International Sculpture Center, Wash. , D.C.
Publisher of Sculptors tnternationat,the magazine for sculptors International Sculpture Center
Sponsor of the biennial International Sculpture Conferences 1050 Potomac Street, NW
S112 - The 12th international Sculpture Conference Washington,D.C.20007 USA
Oakland,California,USA - August 6-15,1982 (202)965-6066
WRITTEN COMMUNICATIC
Meeting 83-14
June 8 , 1983
t
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g 3
- ,.
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21—8 3-6 3
dA,WL (meeting 83-14
NaL June 8, 1983)lvlor
30=4 sw
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
June 1, 1983
TO: Board of Directors
FROM: B. Green, President
SUBJECT: Resolution of Appreciation to Betsy Bechtel
and Ellie Huggins
Attached for your consideration is a Resolution of
Appreciation to Ellie Huggins and Betsy Bechtel for
their outstanding coordination of the 10th Anniversary
Celebration Events.
RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT EXPRESSING ITS APPRECIATION
TO BETSY BECHTEL AND ELLIE HUGGINS FOR THEIR OUTSTANDING
COORDINATION OF THE DISTRICT' S TENTH ANNIVERSARY CELEBRA-
TION ACTIVITIES
WHEREAS, Ellie Huggins and Betsy Bechtel responded to the District' s
request for a proposal for its 10th Anniversary Celebration with a truly
impressive plan for six months of special activities; and
WHEREAS, Betsy Bechtel and Ellie Huggins then worked with the Dis-
trict' s staff, Board Liaison, Citizens' Committee, Docent Corps, and
various community groups to implement the myriad details of the plan; and
WHEREAS, these efforts on the parts of Ellie Huggins and Betsy
Bechtel resulted in an exhibit at the Coyote Point Museum, a delightfully
festive Anniversary Dinner, a series of special Anniversary hikes that
succeeded in spite of the almost ceaseless rains, two photography work-
shops, a dawn hike at Windmill Pasture to celebrate the Spring Equinox
as well as the District' s 10th Birthday, the first in what will surely
become a tradition of neighborhood "fun runs" at Rancho San Antonio; and
WHEREAS, the May 14 "Day on a Hilltop" Celebration organized by
Betsy Bechtel and Ellie Huggins was delightful in every respect from
perfect weather to intricate logistics to exuberant music to hundreds
of happy participants; and
WHEREAS, the entire six month celebration planned by Ellie Huggins
and Betsy Bechtel did indeed meet the District' s stated goals of
increasing positive public awareness of the District, fostering a sense
of community among site users and supporters, encouraging a wider com-
munity interest and involvement, thanking the many people who have helped
the District in its formative years, and perhaps most important of all
providing opportunities to "Celebrate Open Space! " and have fun;
NOW, THEREFORE, THE BOARD OF DIRECTORS OF THE MIDPENINSULA
REGIONAL OPEN SPACE DISTRICT DOES RESOLVE to commend and express its
appreciation to Betsy Bechtel and Ellie Huggins for their excellent
work throughout the period of the District' s 10th Anniversary.
r
M-83-64
(Meeting 83-14
June 8, 1983)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
June 2, 1983
TO: Board of Directors
FROM: H. Grench, General Manager
RESPONSIBILITY AND PREPARATION: D. Hansen, Land Manager; M. Gundert, Associate
Open Space Planner
SUBJECT: Adoption of Interim Use and Management Plan for Addition to Whittemore
Gulch Redwoods Open Space Preserve - Lands of Hosking
Discussion: At your meeting of May 25, 1983 you accepted the gift of three
acres of land with a residence adjacent to the Whittemore Gulch Redwoods
Open Space Preserve (see report R-83-18, dated May 19, 1983). You also tenta-
tively adopted the interim use and management recommendations, dedicated the
property as public open space, and named the parcel as an addition to the
Whittemore Gulch Redwoods Open Space Preserve.
Currently staff is soliciting potential renters for the structure with an open
house planned for June 7th at 10 A.M.
Staff has received no public comment regarding the use and management recommenda-
tions for the property.
Recommendation: I recommend you approve the use and management plan as contained
in report R-83-18 for the gift parcel .
M-83-65
(Meeting 83-14
June 8 , 1983)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
June 3 , 1983
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: "The Next Decade" Workshop Follow-up
Discussion: You decided at the end of the April 23 , 1983 workshop
to place an item on the June 8 agenda for workshop follow-up. The
minutes from the workshop will not be available until your meeting
of June 22 , 1983 , but the following list details the consensus items
you determined should be considered for follow-up:
1. Establishment of a Board Committee to review the Basic Policy.
2. Pursuing the topic of volunteerism.
3. Reviewing the Open Space Management Budget Guidelines and
discussing more complex forward planning for expansion of
site emphasis policies. These two items were discussed
separately, but because they are so closely interrelated,
it was felt they should be addressed as a package.
There was also Board consensus stating the Dog Committee should meet
to address the specific issue of using District land for training dogs
in search and rescue techniques and stating the Public Transportation
Committee should meet.
Recommendation: "The Next Decade" Workshop Planning Committee, con-
sistinq of Directors Duffy and Turner, reported to you on April 13 ,
but was not formally disbanded. Since the Committee ' s raison d 'etre
has been fulfilled, I recommend that you disband the Committee.
Since the June 8 agenda is so lengthy and you will have another long
meeting June 9, 1 recommend you move the discussion of this item to
a later meeting.
-83-66
.Meeting 83-14
June 8, 1983)
IWL
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
June 3, 1983
TO: Board of Directors
FROM: H. Grench, General Manager
PREPARED BY: D. Hansen, Land Manager
SUBJECT: Disposition of Hassler Health Home Structures - Approval
of Use and Management Plans
Introduction: At your May 25 meetina (see memorandum M-83-53, dated
May 16, 1983) you heard a preliminary request to utilize the structures
at the soon to be acquired Hassler property by the San Mateo County
Arts Council. You held over final approval of the interim use and
management plans until your June 8 meeting to allow the Arts Council
to put together a more detailed presentation and proposal .
Discussion: At the current time staff has not received a written
proposal on specific plans and cannot comment in any detail. However,
staff members have met several times on site with representatives of
the Arts Council and have a general idea of what the Council 's proposal
would entail. In addition, a general letter from the Countil to arts
groups is attached, which outlines its intentions .
The proposed uses would be for a consortium of cultural groups with
uses as follows:
1 . Headquarters for arts groups such as sculpture, serigraphy, crafts,
photography, and other visual and performing arts.
2 . Working studios for individual artists.
3 . Space for seminars, meetings, and classes of cultural and
related groups.
i 4 . Rehearsal space forperformingth a
er music and dancegroups .
5. Exhibit space for visual artists (sculpture, painting, photography,
etc. ) in both outdoor and indoor areas .
The buildings to be retained and repaired include the doctor's residence,
the duplex, and first three double wings of the main building complex
(see A, B, D1 , D2 , and D3 on the building plan attached) .
At the May 25 meeting, Board members outlined several criteria to which
the Council should adhere if the Board were to consider further re-
taining any buildings for proposed use. These suggested criteria are:
nl
1 . That the maximum structures to be retained should be the duplex,� ,
doctor 's house, and two wings of the main building complex.
2 . That traffic generated by the proposed uses, including parking on
site, should be minor.
M-83-66 Page two
3. That the visual impact of the retained buildings would have to be
acceptable to the MROSD Board.
4 . That support for retaining the buildings and the proposed uses must
be obtained by the Arts Council from the Brittan Heights residents.
5 . That either a positive or neutral position on the proposal must be
obtained from the San Carlos City Council.
6 . That the Land and Water Conservation Fund grant to acquire the
property not be affected, and the uses would be allowed under
the grant criteria.
7 . That the change in the cost of demolition would have to be acceptable
to the Board.
8. That the Arts Council would have to agree to lease the relevant
properties from the District very soon after the close of escrow.
9. That the Council immediately assume the cost of physical security
of the leased area.
10. That the lease should contain requirements for payment of rent to the
District, maintenance and responsibility for all buildings leased, and
that all rights would revert to the District if the Council could not
strictly adhere to the terms of lease (including the security of the
A
remises and upkeep of the structures) .
11 . That adequate liability insurance be carried by the Arts Council to
cover the leased area and name the District as an additional insured.
One final criterion we suggest would be:
12. That the Arts Council agree to provide the maintenance and upkeep of
the road and of all utilities to the site associated with their use
of the buildings.
Staff is still recommending demolition of all the structures on site as
soon as physically possible. The major reasons are the following:
1 . The buildings and their renovation and use are a major intrusion on
a property acquired after long and arduous negotiations for public
open space. All of the District's efforts (considerable or even
monumental) on this site thus far, including obtaining the federal
grant, obtaining an increase in the grant, promoting the assessment
district, obtaining a County contribution, and paying $1 million
more than the District' s appraisals, have been directed toward
the acquisition and re-creation of public, natural open space.
2 . The Arts Council proposal will generate unacceptable traffic use
on the site.
3. The general public use is questionable in the proposal and the
proposal does, in fact, detract from the general public open space
uses of one of the potentially most attractive areas of the property.
4. The Arts Council does not have the personnel or resources to properly
safeguard the buildings and in turn provide the District with adequate
liability protection due to the vandalism which has occurred and is
occurring on site.
5. Retaining the major building complex or even a part of it is a visual
intrusion on the site.
6 . The retention and proposed use of the major buildings may well, in
fact, jeopardize the Land and Water Conservation Fund grant.
7 . The District' s agreement with San Francisco to purchase the property
may not allow a lease for such uses.
M-83-66 Page three
8. The preparation of a lease would take several months and use staff
time that would ordinarily be directed toward land acquisition efforts.
Costs for demolishing those buildings not proposed for retention by the
Arts Council would be approximately one-half that estimated for total
demolition, or $120,000 - $150, 000 . All engineering costs would remain
the same or approximately $12,000. A guard service would still need
to be retained by the District for these buildings to be retained, but
costs might drop to approximately one-half the original estimate or
$250 per day. If the District left the buildings required by the Arts
Council, and their project failed, necessitating a second demolition
project, the District could expect the costs to be 20% to 30% higher
because of a second bidding process, mobilization by the contractor,
and similar duplication of effort.
Recommendation: I recommend that you approve the original interim
use and management plan for the site as outlined in report R-83-17 ,
dated May 6, 1983, and that you direct staff to proceed with the
securing and demolition of all structures on the site as soon as
possible upon close of escrow.
The name Brittan Heights Regional Park has been suggested for the
site. Research has since indicated that Mr. Brittan was an early
land developer in the area. I recommend that the official naming
of the site be left open for now while we 're all searching for
another inspiration.
�y
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7 MATEO COUNTY
AQTeS
,COUNCIL
May 31, 1983
Crowning the hills of the Mid-Peninsula is a complex of buildings which could
s the
Bay Area. Thepropertyi
become a cultural center benef fitting the entirey
former Hassler Health Home, located on 300 acres of county land west of San
co b
Carlos currently being purchased from the City of San Francis y the Mid-
Peninsula
Open Space District (MROSD) to be developed for open space recreational
P
k use.
At the May meeting of the MROSD, where demolition of the buildings was being con-
sidered, representatives of the San Mateo County Arts Council obtained a delay
in order to investigate the feasibility of creating a consortium of cultural
groups which would assume the responsibility for portion of the buildings to
be developed as a cultural facility. The buildings are handsome stucco structures
with red tiled roofs, open courtyards, and a wide diversity of interiors. The
proposed use of the buildings would be appropriate and compatible with the open
space use and could include:
groups such as sculpture, serigraphy, crafts, photography,
1. Headquarters far arts r P � 8
q g P
and other visual and performing arts.
2. Working studios for individual artists.
3. Space for seminars, meetings, and classes of cultural and related groups.
4. Rehearsal space for performing (theatre, music, and dance) groups.
5. Exhibit space for visual artists (sculpture, painting, photography, etc.)
in both outdoor and indoor areas.
The SMCAC has been asked by the MROSD Board of Directors to present a proposal at
its June 8 meeting indicating a plan for use of a portion of the complex. In
order to develop a plan representative of the broadest thinking, we are informing
arts groups, foundation directors, elected officials, and others concerned with
the potential for such a facility. For those who are not familiar with the property,
a tour will leave the Arts Council .headquarters in Twin Pines Park Saturday, June 4
at 10:00 a.m.
,h S?s.i-nae ?SJ'F:� 1219 Ralston Avenue_ Belmont, California 94002 (415)593-1816
Page 2
If you believe the above proposal has merit, we would appreciate an indication
of your interest on the enclosed form. Your signature is not a commitment which
carries any obligation on your part, but only an expression of approval of the
proposal as outlined above. if you have any questions, please feel free to call
the Arts Council.
Sincerely,
Nancy l nen George Duggar
Execu Director Ad Hoc Committee for Arts Center
------------------------------------------------------------------------------
I am interested in the proposal by the San Mateo County Arts Council to use
a portion of the building complex on the open space land formerly known as
the Hassler Health Home for cultural purposes.
Signed:
Title:
R-83-23
Meeting 83-14
VL June 8, 1983 )
36M dew
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
June 2 , 1983
TO: Board of Directors
FROM: H. Grench, General Manager
CONTRIBUTORS: C. Britton, Land Acquisition Manager; D. Hansen,
Land Manager; C. MacDonald, Public Communications
Coordinator; and J. Fiddes, Administrative Assistant
SUBJECT: Presentation of Preliminary Budget for Fiscal Year 1983-84
Overview: The District has completed its Tenth Anniversary year, the
focus of which has been to inform the public about the District ' s
holdings and to encourage constituents to use these lands. The proposed
1983-84 budget will fund a continued strong Open Space Acquisition Pro-
gram while increasing significantly the funds available for site main-
tenance and patrol. The proposed budget, in fact, calls for exceeding
your Open Space Management Budget Guidelines so that site use and man-
agement plans can be implemented pursuant to your Policy and Plan for
Relative Emphasis of Use, Development, and Publicity of District Sites,
and specific implementation priorities. These priorities include not
only normal maintenance but also signing, trail development, parking
areas development, and other features that will make the District ' s pre-
serves more usable by the public.
As can be seen in the first pie chart, the District ' s share of the tax
of 1% of assessed value on property within the District is the main
revenue source. The special property tax on debt incurred prior to the
passage of Proposition 13 is decreasing each year and will expire in
1987-88. When one considers that grant income is expected to be
abnormally high this year because of the completion of a number of
projects , one sees that the District is very highly dependent on its
share of property taxes for regular income. Even interest income
depends upon property tax revenue!
The second pie chart shows how the District 's $12 . 6 million of expen-
ditures is allocated. Although the Open Space Acquisition Program
total accounts for almost 91� of the expenditure dollar, only 39. 7�
will be available for new land commitments. Reserves held for previous
land commitments and from the 1982 note issue will be drawn down by
$3. 4 million to help fund the acquisition program.
The third pie chart shows more graphically where the property tax
revenue dollar goes (including prior years ' redemptions and State
subventions and excluding the special debt service tax) . Open Space
Management expenditures will use almost 15� of the tax revenue dollar.
SOURCES OF REVENUE
i
Total Property Tax Related Revenue w
o
$5,796,408 ( 0°63. )
w
II
/ Prior Years
Basic Property Tax Allocation Redemptions
$4,024,600 (43.7%) /$458,000
/ (5.0°j
/Tax Relief Subventions
/ $497,000 (5.4%)
Special Debt Service Tax
$816,808 (8.9%)
Grants
$2,506,000 (27.2%)
Interest $650,000 (7.1%)
Enterprise Activities $176,000
(1.9%)
Hassler Assessment District $32,500 y
(0.4%) o
Other $36,000 (0.4%)
ALLOCATION OF THE EXPENDITURE DOLLAR
i
01
W
i
N
W
PROGRAMS
Open Space Acquisition
\ Total (90 . 8C)
\ Debt Service
�\ (29 . 6�)
Committed
Land Purchases (15 . 9fi) �\ '+�prePazation
-te
\ _ `cquisition Expenses &
------------------ - terprise (3.2q)
Open Space Management (5 . 8�)
New Land Purchases
(39 . 7G)
Public Communications &
Governmental Liaison (0 . 8�)
General Management & Program
Support (2 . 6�)
b
w
(D
�-3
�i
(D
(D
ALLOCATION OF THE TAX REVENUE DOLLAR
i
00
w
i
N
W
Open Space Management
(14 .6�)
Open Space Acquisition
(76 . 7�)
Public Communications &
Governmental Liaison (2 .1�)
General Management & Program
Support (6 .6G)
ro
a
w
m
ro
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n
R-83-23 Page Five
Introduction: Each year, you approve a budget and an Action Plan that
guide the District' s activities during the coming fiscal year. In order
to allow you and interested members of the public to review the fiscal
year 1983-84 preliminary budget prior to adoption, the budget will be
presented by staff at your Regular Meeting on June 8 , 1983, but no Board
action will be requested at that time. At your meeting of June 22 , 1983 ,
the preliminary budget will be presented again for your consideration
and formal adoption. In addition, you will be asked to adopt salary
range increases.
As you review the attached preliminary budget for fiscal year 1983-84 ,
you should note that salary and benefit line items do not, at this time,
include funds for potential salary range adjustments for General Manager
appointees, although they do include funds for merit increases. Also,
potential increases for your three Board appointees are not yet budgeted,
since you have not yet acted on these. The budget which you will adopt
on June 22 can include these figures.
The preliminary budget for fiscal year 1983-84 was prepared in a similar
manner to that done in prior years. Based on Action Plan activities
that you preliminarily adopted on February 23 , staff determined projected
expenditures for the various programs. The Budget Committee and staff
met in many public meetings to review and justify the budgets in great
detail, including review of sub-accounts for each line item that is
presented herein, and compared the proposed budget for 1983-84 with the
1982-83 budget and projected expenditures for 1982-83. The attached
budget summary shows total proposed expenditures for each category by
major line item for each program.
The District' s Controller has been involved with staff and the Budget
Committee in the review of the proposed budget and is reporting to you
on June 8 on projected revenues , cash flow, and debt service. The Budget
Committee will also be reporting to you at that meeting.
As in past years, contingency items associated with the budget are
identified in the discussion section of each District program. A con-
tingency item is defined as a substantive budget item which has been
discussed but which requires initial policy decisions before it would
be budgeted. Contingency items are not budgeted; rather, they are only
identified as potential expenses and would require further Board action.
Some budgeted items may also require further Board action before funds
are spent.
R-83-23 Page Six
Discussion:
1. Open Space Acquisition
Funds available for new Open Space Land Acquisition projects for the
1983-84 fiscal year will be approximately $5. 0 million (152% of last
year' s $3. 3 million) . Although actual revenue is lower than last year
by $0. 8 million because of new debt service, additional funds are avail-
able from the 1982 note issue. Funds for the next fiscal year should
maintain existing levels of land buying power, because the real estate
market stagnated but did not decline in the foothill areas. If interest
rates continue to drop, this next fiscal year could signal a recovery
of the real estate market with a return to appreciating land values.
In any event, the District will be able to acquire more acres simply
because of the additional funds available; however, the note issue
actually expends future income, and without the benefit of additional
land gifts , grants, and assistance from private land trusts such as
Peninsula Open Space Trust, the ultimate goal of creating a continuous
green belt may not be realized.
Although there are rumors of recovery, the poor economic climate continues ,
to burden public agencies in general, and affects the District 's ability
to acquire open space land. After two years without funding, there is
now a limited amount of federal Land and Water Conservation funds avail-
able for acquisition (and development) grants--a total of $500 ,000 for
regional projects in the Bay Area. Although the District has submitted
two excellent projects (Rancho Raymundo and San Mateo Baylands) , the
competition for these funds is intense and the grant awards limited; in
this area alone, there are over $6 million in grant proposals. Roberti-
Zlberg Urban Park and Open Space Program grants were funded at the lowest
level during this fiscal year and may not be funded for 1983-84. No
cooperative projects with either San Mateo or Santa Clara County occurred
this last year; however, staff will continue to work with Santa Clara
County on several promising projects. San Mateo County has almost no
park acquisition funds, and the current direction for cooperative efforts
lies in the land management program.
Acquisition efforts to date for the 1982-83 fiscal year resulted in the
expenditure of approximately $11 million for land purchases , including
$2. 7 million in private financing. This total included the purchase of
the Hassler Health Home property from the City and County of San Fran-
cisco, one of the most difficult and time consuming acquisitions in the
District 's history. Completion of this purchase leaves only the Los
Gatos Creek Park project in the Committed Land Purchases Budget Category.
No bargain sales occurred this year, but the District did receive a gift
from Alan and Theresa Hosking of a three-acre parcel with a remodeled
two-bedroom home at the entrance to Whittemore Gulch Redwoods Open Space
Preserve on Skyline Boulevard. The Rose, Zabel, and Fernandez trans-
actions included gifts of land to Peninsula Open Space Trust. Not in-
cluding these gifts to POST, the District acquired 2 ,305 acres of land
(including 249 acres of easement title--mostly Hidden Villa) to bring
the District' s total to 14 , 351 acres (including 767 acres of easement
title) .
R-83-23 Page Seven
A continuing heavy acquisition work load is expected in the 1983-84
fiscal year, including the completion of the Los Gatos Creek Park acqui-
sition project and the portent of facing several major acquisition pro-
jects that involve large, expensive properties whose owners have made it
known that the acquisition process will be long and involved. Fortu-
nately, during the 1982-83 fiscal year, there were no projects where
negotiations ended in an impasse and where the District instituted
eminent domain proceedings.
A total of $178, 000 has been budgeted for direct expenses relating
to land acquisition, such as appraisals, escrow fees , title in-
surance, and legal fees. This total is a decrease of 6% from the
1982-83 budget.
The Open Space Acquisition budget also includes approximately $3 . 7
million for debt service (principal and interest payments) for
retirement of notes and installment purchase contracts issued in
exercise of the District ' s borrowing power, including the 1982
$6 million note issue. Staff has been successful in negotiating
over $2 . 6 million in installment purchases this fiscal year.
The Enterprise Subprogram budget totals $27, 900 , a 24% increase
over 1982-83. Approximately three-fourths of this increase (about
$4 , 000) represents funds to assist the Open Space Management Program
in extensive road work at Monte Bello and Long Ridge Open Space
Preserves . Revenues to be received during the 1983-84 fiscal
year are expected to increase about 21% over the current year's
revenues and are projected at $175, 000 . Renegotiated tele-
communications leases are primarily responsible for the increase.
The total Open Space Acquisition budget is structured to utilize
all of the financing resources available, and staff expects another
active land acquisition year including additional cooperative
projects and creative approaches to the preservation of open
space. Another major cooperative project with Peninsula Open
Space Trust (POST) is also anticipated.
2 . Open Space Management Program
The Open Space I'llanagement Program continues to focus its activities
on the provision of public access to the District' s open space
preserves, while maintaining a responsible level of stewardship.
The successful Open Space Acquisition Program and increased public
awareness of the District and its preserves have forced the Open
Space 41.1anagement Program to direct its emphasis toward providing
for the safety and welfare of the preserve user by focusing on a
maintenance and development program designed to meet increased
user needs. The Policy and Plan for Relative Emphasis of Use,
Development and Publicity of District Sites gives the Open Space
Management Program specific direction as to the degree with which
sites receive funding for the installation of site amenities.
Open Space Management Budget Policy Changes:
The following minor clarifications in the Open Space Management
Budget Policies are proposed:
R-83-23 Page Eight
A& Joe
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
Open 'Space Management Budget Policies
Adopted by Board of Directors
June 13, 1979
Revised
June 11, 1980
June 9, 1982
(proposed changes shown in italics)
(1) The Open Space Management funding assumptions will be
based solely on the basic property tax revenue allocation
and not include State surplus funds, grants, or gifts,
since tax revenue is the major predictable source of
income.
(2) The budget limit base will allow for responsible operation
during FY 1979/80 with adjustments in future years which
are proportional to increased operational obligations.
(3) Budget base limit for future years shall be 19.79/80 budget
base plus the greater of either;
a) proportionate percentage change in basic property
tax revenue allocation
i
b) Bay Area All Urban Consumer Price Index change + 2%
(4) The budget base limit is a limit, not a spending guideline,
and it is intended that actual budgets be under the limit
if fea,-4,ble.
Individual capital equipment items such as trucks with their
(5) associated capital equipment , which cost over $10,000 (before
any trade-in) , shall be amortized over 3 years.
(6) Costs of capital improvements such as parking lots and
restrooms to implement adopted use and management plans
for preserves reserves which are not included in normal site
g
development and whose total cost is more than $5000 for
a given preserve are not included in the budget limit.
Trails, fencing, and grading of small vehicular parking
areas are examples of normal site development. Costs of
normal site development shall be amortized over 3 years
when they are more than $10 ,000 in a year (net after grants
and gifts toward project) for implementing an adopted plan
for a given preserve.
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R-83-23 Page Nine
I
The portion of the cost for a specific site development or
land management project which is covered by grants and gifts
is not included in the budget limit. The, grants and gifts
shall be apportioned according to the fractions of costs which
are counted within and outside the budget limit.
(? In computing expenditures against the budget 1im3.t,
trade-in values and resale proceeds of items previously
Purchased aaainst a budaet limit shall be credited against
new expenditures. Resale proceeds received shall not be
amortized but shall be credited in the year received.
(8) A c—ombined limit of $1,000 shall be placed d on historic
visual resource preservation.
(9) The Enterprise Subprogram shall be independently accounted for
as a revenue-producing program under Open space Acquisition
Program auspices .
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R-83-23 Page Ten
Open Space Management Budget Policies Compliance: The emphasis
of the Open Space Management budget policies is to provide for
continuing patrol and maintenance of open space preserves and to
allow selected site development without impacting too greatly
the Open Space Acquisition Program budget.
As discussed in length in the 1980-81 budget report (see report
R-80-24 , dated May 22, 1980) , the current Open Space Management
funding guidelines provide for a budget limit base of the 1979-
80 budget base plus the greater of either a proportionate per-
centage change in the basic property tax revenue allocation or id
the Bay Area All Urban Consumer Price Index (CPI) change plus 2%
per year. Other adopted guidelines allow three-year amortization
of certain capital items and permit certain major capital site
development items to be excluded from the budget limit. The
policies emphasize that the intent is to stay below the limit;
the limit is not a budget target. The proposed 1983-84 budget
exceeds the limit by $25,500.
With the adjusted budget base for 1979-80 at $434, 800, the budget
limit calculations lead to the following numbers for 1983-84 :
Limit if it were based upon change
in property tax revenue $668,600
Limit if it were based upon
change in CPI (Feb. to Feb. ) : $633, 900
Limit based upon change in
CPI plus 2% per year $668,700
The above limit based on property tax revenue assumes the estimate
of property tax revenue used in the budget. The attached graph
shows the Open Space Management budget limits and increases since
fiscal year 1979-80 . The 1982-83 expenditures are projected to
be $10,000 below budget.
The following table shows how one would apply the budget guideline
policies to the 1983-84 Open Space Management budget to determine
a figure to be compared with the budget limit:
R-83-23 Page Eleven
Open Space Management Budget Factors for Fiscal Year 1983-84 for
Comparison with Budget Guidelines
1) Budget line item total (including $20,000 for
general salary increases) $746, 000
2) Less: Montebello Road costs paid by others $11 ,000
3) Less: Multi-use Facility upgrade costs 6 ,000
4) Less: Saratoga Gap improvement costs
applied to Enterprise 600
5) Less: Property taxes 2,500
6) Less: 94 . 1% of remaining cost of
Stevens Creek project 4 ,700
7) Less: 2/3 Monte Bello capital improvement
costs (amortize to 84-85 & 85-86) 9,537
8) Less: 2/3 two patrol truck costs
(amortize to 84-85 & 85-86) 14,134
9) Less: 2/3 truck outfitting costs
(amortize to 84-85 & 85-86) 8 ,133
10) Add: 1/3 tractor cost (amortized
from FY 82/83) 3,400
11) Add: 1/3 truck cost (amortized
from FY 82/83) 3,400
12) Less: Sale of one replacement truck 2 , 000
Budget Counted Against Guidelines $694, 196
The $694,196 figure is approximately 14% greater than the portion
of the 1982-83 budget counted against the Guidelines.
As mentioned earlier the proposed budget counted against the Budget
Guidelines is approximately $25 ,500 greater than the maximum Guide-
line figure. Grants for budgeted projects will be sought to reduce
the discrepancy. The additional money is needed in order to fund
those items in the site use and management plans approved for imple-
mentation in the priority planning schedule you adopted. Further-
more, emergency work to repair the particularly heavy storm damage
on roads and trails this last winter created a delay in normal site
maintenance and development schedules. The new ranger aide (or
similar position) program is intended to catch up with the backlog
and help implement newly scheduled work. Potentially, the District
may be in better shape next year and budget can be closer to the
Guidelines.
The Tenth Anniversary Celebration, Site Emphasis Policies, and
other site development and publicity measures have helped to create
a need for additional Open Space Management funding.
At the time the Budget Committee was meeting, it appeared the over-
run would be closer to $12, 000, but updated tax revenue growth
projections are lower than earlier assumptions.
R-83-23 Page Twelve
OPEN SPACE MANAGEMENT BUDGET GUIDELINES
Limits , Budgets* , Actual Expenditures*
(*for items counted within Guidelines)
700
Budget
CPI + 2% Limit
650 Property Tax Limit
.:— . —.—.— CPI Limit
600 i rx • • �
a /
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o
550 ,•• •/• �
m /
x / /E-' 500
/
' Budget - ; Actual Expenditures
450
/ Limit - Adjusted for CETA Loss
0 979-80 Limit - Unadjusted
400 i
i
350
79-80 80-81 81-82 82-83 83-84
FISCAL YEAR
rlr 9"1.-11, Page Thirteen
1982-83 Budget :
The projected spending figures for 1982-83 show that expenditures will
come about $10,000 below the approved total budget figure. The
difference is mainly accounted for by actual insurance costs being
below budget.
Proposed Fiscal 1983-84 Budget :
The proposed budget for fiscal year 1983-84 reflects , at this time,
a projected 11% increase in Open Space Management salaries and bene-
fits over the 1982-83 budget level , based on the addition of two new
part-time ranger aides and projections for salary/benefit adjustments .
The total Services and Supplies budget category is 5% above the
1982-83 budget, mainly due to across the board regular inflationary
increases , and specifically in site operation and in .road and trail
repair and maintenance. The fixed asset account is approximately 80%
above 1982-83 due to the upgrading of the Rancho San Antonio Open
Space Preserve multi-use facility and Ran er residence, Montebello
Road improvement, payment of the District s share of the Coastal
Conservancy grant project at Crittenden Marsh, Open Space Manage-
ment ' s share of the office word processor, and the acquisition and
equipping of two new Ranger trucks. The trucks in need of replace-
ment for regular patrol currently show above fleet average figures for
the costs of repair and maintenance , and have mileage figures exceeding
70,000 miles each. One truck will be kept, however, to provide a
needed spare patrol truck or additional maintenance truck.
The Planning, Design, and Development Subprogram' s major emphasis
this year will continue to be the assessment and recommendations for
use and management plans for District sites under the guidance of the
Relative Site Emphasis Policies. In addition, the planning study
for the Skyline Ridge Open Space Preserve will be completed, and the
coordination for the planning and implementation of the Bayfront
Trail will be continued.
The Planning, Design, and Development Subprogram also includes moni-
toring existing site use and completing resource management plans such
as grazing and site restoration plans and overseeing the fire manage-
ment plan for the Monte Bello Open Space Preserve.
The Operations , Maintenance, and Volunteer Subprogram will continue
as a program of responsible land management. It includes patrol and
maintenance of District preserves , the docent program, and the enlist-
ment of added volunteer support to aid District projects .
Continency Items : A large total contingency figure has been identified
for theg 1983-84 budget with the major item being a $30,000 figure to
repair and maintain the Picchetti Ranch buildings if the current
lessee defaults. Other items include a $6000 ranger yard improvement
figure, $3500 for excessive winter storm repairs to roads and trails ,
and $6500 for planning and patrol at Skyline Ranch. $2800 is included
for an additional two months of ranger aide salaries , and contingency
money in the amount of $2800 is also included for the next stage of
the Monte -Bello Open Space Preserve controlled burn, if California
Department of Forestry assistance is not forthcoming.
R-83-23 Page Fourteen
3. Public Communications and Governmental Liaison Program
The major changes in the Public Communications and Governmental
Liaison Program reflected in the 1983-84 budget are related to the
completion of the 10th Anniversary Celebration activities and the
substitution of new projects and activities in their place. The
successful accomplishment of these proposed projects and activities
will require the continuing three-quarter time (30 hours a week)
support of the Public Communications Aide.
The 1982-83 Public Communications budget will probably be overspent
by about $6000. . Approximately $4000 of this results from the in-
crease in staff time for both the Public Communications Aide and
Coordinator. The additional overexpenditures were in the conference
expense and photo processing categories . It should be noted, however ,
that the 10th Anniversary dinner generated about $1300 in income ,
while the District received a $1000 contribution for the Coyote Point
exhibit.
The 1983-84 budget , excluding any salary range changes is $19 ,675 or
24% larger than the 1982-83 budget. The major reasons are the
increased activity of the program, with a continuation of increased
staffing. Some major new expenses include $5175 for computer equip-
ment and office furniture, an additional $4750 in a variety of
categories for the publicity experiment called for in the Action Plan,
and an increase of $8000 in the printing budget to allow for wider
distribution of the all-site brochure and newsletter.
4. General Management and Program Support
This activity, as noted in the proposed Action Plan for fiscal year
1983-84, includes those general management and program support acti-
vities assignable to more than one District program, such as accounting,
office planning, personnel administration, ordering supplies and
equipment, and general legal services. Fixed costs , State mandated
costs , and other necessary operational costs are represented by many
of the expenditures in this program.
The proposed General Management and Program Support budget for 1983-
84 , excluding any projected salary increases due to range changes
and salary adjustments for Board appointees , is approximately 2%
reater than the 1982-83 fiscal year budget ($330, 250 compared to
314,100) . Expenditures for the 1982-83 fiscal year are projected
to run very close to budgeted amounts .
Unlike the 1982-83 budget , no funds have been allocated for election
expenses , which totaled approximately $23,000 this past year, and
renovation of the District' s office space. However , the proposed 1983-
84 budget reflects increased costs in office rent due to the office
expansion into Suite D-3 , as well as increased amounts in line items
such as postage , office supplies , printing and duplicating, computer
services , payroll services , conference and meeting expenses , insurance
R-83-23 Page Fifteen
and maintenance and repair of District equipment. Like last year 's
budget for General Management and Program Support , the budget cate-
gory of Contract Services reflects a projected increase in auditors '
fees and the continuance of contract services related to personnel
activities . A total of $8000 is also budgeted in this program area
for the possible purchase of computer equipment.
The 1983-84 projected budget includes $16 ,800 for Directors ' fees .
This figure represents an increase in Directors ' compensation, from
$75 per meeting to $100 per meeting up to a maximum of $200 per month,
and is based on the Budget Committee' s recommendation that Directors '
compensation be increased to that amount.
Contingency Items : A $3000 contingency is included in the Contract
Services area for the purpose of hiring a person to assist in the
location and/or design of the District's new offices .
Recommendation : As noted in the Introduction, no action is being
requested of you at this time. The preliminary budget for 1983-84
will be presented again at your meeting of June 22 , 1983, and at
that time, I will recommend that you adopt the preliminary budget
for the new fiscal year. You will also be considering salary range
increases at that meeting.
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
PRELIMINARY BUDGET BY PROGRAM ;d
i
(1983-1984 Fiscal Year) 00
Public Communi- General w
Open Space Open Space cations & Management &
Acquisition Management Governmental Program TOTALS
Budget Cate2ory Program Program Liaison Program Support (All Programs)
REVENUES
Basic Property Tax
Allocation $4,024,600
Debt Service Property Tax 816,808
Prior Years Redemptions 458,000
Tax Relief Subventions 497,000
Interest 650,W
Grants 2,506,000
Enterprise Activities 176,000
Hassler Assessment
District 32,500
Other 36,000
$9,196,908
TOTAL RESERVES ($3,390,340)
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T MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
PRELIMINARY BUDGET BY PROGRAM 00
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(1983-1984 Fiscal Year)
N
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Public Communi- General
Open Space Open Space cations & Management &
Acquisition Management Governmental Program TOTALS
Budget Category Program Program Liaison Program Support (All Pro rams)
EXPENDITURES
Debt Service-Land
Interest $1,065,516 $ -0- $ -0- $ -0- $1,065,516
Principal 2,659,607 -0- -0- -0- 2,659,607
SUBTOTAL $3,725,123 -0- -0- -0- $3,725,123
Debt Service-Other
Interest -0- -0- -0- 50 50
Principal -0- -0- -0- 1,000 1,000
SUBTOTAL -0- -0- -0- $ 1,050 $ 1,050
Salaries & Benefits
Directors' Fees -0- -0 -0- 16,800 16,800
Board Appointees -0- -0- -0- 62,400 62,400
Gen. Mgr. Appointees 120,400 381,450 35,800 67,700 605,350
Fringe Benefits 24,500 88,800 7,000 31,800 152,100
SUBTOTAL $ 144,900 $ 470,250 $ 42,800 $178,700 $ 836,650
Services & Supplies
Legal Services 4,000 -0- -0- 44,300 48,30t,
Regular Outside Services 2,400 1,875 1,200 70,250 12,725
Land Option Fees 2,000 -0- -0- -0- 2,000
Contract Services 32,000 8,800 17,200 11,400 69,400
Election/Annexation -0- -0- -0- 1,500 1,500
Library & Subscriptions 300 650 900 100 1,950
Memberships & Dues 150 250 300 50 750
P,ents & Leases 1,100 3,050 600 38,800 43,550 (D
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MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
PRELIMINARY BUDGET BY PROGRAM
(1983-1984 Fiscal Year)
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Open Space Open Space cations & Management & w
Acquisition Management Governmental Program TOTALS
Budget Cate or Program Program Liaison Program Support . (All Programs
Utilities $ 150 $ 9,950 $ -0- $ 8,400 $ 18,500
Postage =0 -0- 2,100 5,000 7,100
Printing & Duplicating 250 6,250 21,800 8,000 36,300
Audio-Visual Presentatio -0- -0- 1,000 -0- 1,000
Insurance 6,500 5,880 -0- 4,200 16,580
Advertising 2,000 1,650 1,150 500 5,300
Maps and Aerials 500 1,000 -0- -0- 1,5(,.
Private Vehicle Expenses 3,500 3,150 800 3,100 10,550
District Vehicle Expense -0- 55,050 -0- -0- 55,050
Conference/Mtg. Expenses 1,600 3,500 5,650 2,200 12,950
Training and Seminars 700 4,150 400 600 5,850
Maint./Repair Equ pment -0- 5,950 200 1,800 7,950
Office Supplies/Sml. Equip 200 550 600 2,550 3,900
Field Supplies/Sml. Equip. 100 9,095 -0- -0- 9,195
Site Open,,Maint. & Repair 12,800 31,750 -0- 300 44,850
Property Taxes 5,000 2,500 -0- -0- 7,500
Miscellaneous 100 -0- 100 100 30r
SUBTOTAL SERVICES &
SUPPLIES $ 75,350 $ 155,050 $ 54,000 $ 140,150 $ 424,550
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PRELIMINARY BUDGET BY PROGRAM
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(1983-1984 Fiscal. Year) w
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Public Communi- General N
Open Space Open Space cations & Management &
Acquisition Management Governmental Program TOTALS
--- Budget Cate2ory Program Program Liaison Program Support (All Programs
Fixed Assets
Cmnnitted Land Purchases $ 2,000,000 $ -0- $ -0- $ -0- $ 2,000,000
New Land Purchases 4,500,000 -0- -0- -0- 4,500,000
Opportunity Purchases 500,000 -0- -0- -0- 500,000
Site Acquisition Expense 178,000 -07 -0- -0- 178,000
Site Preparation Expense 300,000 500 -0- -0- 300,50
Structures & Improvements 1,700 58,580 -0- -0- 60,280
Field Equipment -0- 15,770 -0- -0- 15,770
Office Equipment 3,950 4,650 5,175 10,350 24,125
Vehicles -0- 21,200 -0- -0- 21,200
SUBTOTAL 7,483,650 $ 100,700 $ 5,175 $ 10,350 $ 7,599,875
TOTAL OF ALL EXPENDITURES $11,429,023 $ 726,000 $ 101,975 $ 330,250 $12,587,248
TOTAL EXPENDITURES EX-
=ING LAND, DEBT
SERVICE AND SITE
5 725900
PREPARATION $ 403,900 $ 725,500 $ 101,975 $ 329,200 1,560,57
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R-83-21
(Meeting 33-14
June 8 , 1983)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
June 1 , 1983
TO: Board of Directors
FROM: M. Foster, Controller
SUBJECT: Controller 's Report on the Proposed Fiscal Year
1983-84 Budget
The following cash flow projection shows the impact of the proposed
fiscal year 1983-84 budget on the District' s cash position. Assuming
the completion of the Hassler transaction in June, including receipt
of the San Mateo County contribution and initial monies from the
assessment district, the District will begin the new fiscal year
with cash and short-term investments totaling $8 . 8 million. This
level is adequate to cover debt service, operating expenses and
projected first half land purchases. No cash flow- problem is
anticipated.
CASH FLOW PROJECTION
Fiscal Year 1983-84
(Thousands)
Beginning Cash $8800
Plus:
Tax Revenue 5796
Interest Income 650
Grants 2506
Rental Income 176
Assessment District 33
Road Reimbursements 11
Miscellaneous 25
Subtotal $9197
Less:
Debt Service 3727
Operating Expenses 1560
Site Preparation 300
Land Purchases 7000
Subtotal $12, 587
Ending Cash $ 5, 410
Note that approximately $900, 000 of this year-end cash position
is an-advance from Los Gatos on the Novitiate project.
R-83-21 Page two
Revenues
1. Debt Service Property Tax Revenue of $816,808 is budgeted to
cover the principal and interest payments required by the District 's
pre-Proposition 13 debt.
2 . Other Tax Revenue is budgeted at $4 . 98 million - $3.47 million
from Santa Clara County and $1. 51 million from San Mateo County.
This assumes no basic change in our funding formulas and increases
of 8% and 3% from Santa Clara and San Mateo respectively. This
is down considerably from the 11% overall increase in the current
year and 14% in 1981-82 .
3. Interest Income is budgeted at $650, 000, down from a projected
figure of $956—,000 in 1982-83. This projection assumes that
budgeted land purchases close evenly over the year. If purchases
are again delayed, interest income will exceed budget.
4. Grant Revenue is budgeted at $2 . 51 million - $1 .74 million for
Hassler and other purchases already completed and $765, 000 of
reimbursement on the Novitiate project.
5. Rental Income is projected at $176, 000, up from $146, 000 in
1982-83. Most of the increase is attributable to higher revenue
from antenna leases. Associated direct expenses are budgeted
at $14 ,000.
6 . Income from the Hassler Assessment District is estimated at
$32,500. This assumes that the District will receive $80, 000
from San Carlos prior to June 30, 1983.
7 . Other Revenue of $36 ,000 is from road repair reimbursements,
cash contributions, subscriptions and fines.
Reserves
If all revenues and expenditures occur as budgeted, the District's
reserves will total $5 .41 million at the end of the fiscal year.
This is sufficient to cover first half 1984-85 cash needs for
operating expense, debt service and reserve requirements plus allow
approximately $2 . 25 million of acquisition funding.
Land Acquisition Funds
The District's year-end reserves and projected revenue provide
funding for $7 million of land purchases in fiscal year 1983-84 .
Debt Service
Debt service is budgeted at $3. 727 million, up from $2 . 23 million
in 1982-83 . The 1982 Promissory Notes ($1 . 1 million) and Fernandez
project ($420, 305) account for most of the increase. A complete
listing of note payments will be provided in the Debt Service Annual
Claims List.
Debt Capacity
At year-end, the District will have approximately $15 million of debt
outstanding versus an official debt capacity of about $22 . 5 million.
The District may find itself constrained by the Additional Bonds Test
required by our 1982 Promissory Notes. In order to remain in compliance,
the District cannot add more than $870, 000 of new 1984-85 debt service.
Given equal annual principal repayments over five years this would put a
limit of approximately $3. 15 million on new land contract debt negotiable
in 1983-84. Any additional large Fernandez-type transactions, where
most of the principal is repaid in the first two years, would use up
too much flexibility and should be avoided.
M-83-62
(Meeting 83-14
June 8, 1983)
sw
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
June 2, 1983
TO: Board of Directors
FROM: Budget Committee
SUBJECT: Budget Committee Report for the 1983-84 Fiscal Year Budget
Introduction: The Budget Committee met with staff in a series of
meetings to review the proposed budget in detail for the 10.83-84
fiscal year, expenditures versus budget for 1982-83, and related
matters.
Recommendations: The Committee recommends the following actions
to the full Board:
(1) Adoption of the budget proposed by staff, including
exceeding the Open Space Management Budget Guidelines
by $12, 000 to fund, among other things, a program using
extra help such as ranger aides to perform catch-up
tasks not done this year because of storm damage work.
(2) Support of an additional $2800 for an expanded program
of extra help using ranger aides if the General Manager
feels the help can be used effectively for the extra time.
(3) Assignment to the Budget Committee the task of reviewing
the Land Manauement Budget Guidelines in detail during
the coming year. This project would be tied in with the
Board' s review of policies which may result from the
recent "Next Decade" Workshop.
(4) Changing the Open Space Management Budget Policies as
given in the General Manager 's budget report.
(5) Increase from $75 to $100 compensation per Board meeting
for Board members with a maximum of $200 per month.
The annual salary structure review will be conducted by the full
Board.
R-63-20
N (Meeting 83-14
. •R oe June 8, I983)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
REPORT
May 31 , 1983
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: Action Plan for the Implementation of the Basic Policy of
the Midpeninsula Regional Open Space District for Fiscal
Year 1983-84
Introduction: At your meeting of February 23, 1983, you tentatively
adopted the proposed Action Plan for the 1983-1984 fiscal year (see
report R-83-7, dated February 15, 1983) . The revised Action Plan
is now being returned to you for final adoption. At this time, the
Action Plan does not include any items from your April 23, 1983 "The
Next Decade Workshop" . It is my intent to return to you with an
amended Action Plan after you have decided upon follow-up items
from the workshop.
Discussion: As a result of your February 23 review of the Action Plan,
discussion sessions during the preparation of the proposed 1983-1984
budget, recent Board action concerning the Hassler property, and a
final staff review of the document, the following wording changes
have been proposed in the-'revised Action Plan:
1. Open Space Acquisition - Negotiations Subprogram - The first key
project and activity has been reworded to delete the reference to
the Hassler site and now reads "Eliminate the Previous Land
Commitments backlog by completing the acquisition of the Novitiate
property" .
2. Open Space Acquisition Special Projects Subprogram - The first
key project and activity has also been reworded to delete delete the
reference to the Hassler site.
3. O ern Space Acquisition - Enterprise Subprogram - The third and
fifth other typical projects and activities have been reworded to
include the reference according to Board policy.
4. Open Space Management - Planning, Design and Development Subprogram The objective has been reworded to include the words as well as
overseeing the physical implementation of capital improvements
such as site development and special plans to delineate more
clearly the difference between the responsibilities of the Planning,
Design and Development Subprogram and the Operations, Maintenance
and Volunteer Subprogram for budgetary purposes.
The fourth key project and activity that read Develop a responsible
timetable and plan for reaching decisions on the disposition of
District structures has been deleted since this task has been completed.
R-83-20 Page two
A new other typical project and activity has been added stating
"Work with other agencies and organizations to help implement the
Trail Information and Volunteer Center" to reflect staff's involve-
ment with the trails project sponsored by the Appalachian Fountain
Club.
5 . Open Space Management - Operations, Maintenance and Volunteer
Subprogram - The objective has been reworded to include the words
and to aid in the physical implementation of capital improvements
for the budgetary reason stated above.
A new other typical project and activity has been added stating
Study the cost/benefit of hiring a person such as a nechanic/heavy
equipment operator. This addition resulted from discussions during
the formulation of the budget.
6. General Management and Program Support - The second key project and -
activity has been expanded to read "Study future staff needs for
administration and conduct a comprehensive review of District
salaries and benefits. "
The key project and activity reading Work with Office Space Committee
to discuss long term location of the District office and the question
of buying versus renting has been moved to key projects and activities
in light of the fact the District will have to move from its present
auarters in 1985.
The other typical project and activity which read Implement computer
system if acquired has been reworded to read Complete the study of
potential uses for a microcomputer system and related cost/benefit
analysis of leasing versus purchasing and implement the computer
system if study so indicates.
Recommendation: I recommend you adopt the amended Action Plan for the
Implementation of the Basic Policy of the IAlidpeninsula Regional Open
Space District for the 1983-1984 Fiscal Year.
As noted in the introduction, once you have decided which items to
pursue from "The Next Decade Workshop" , appropriate changes will be
made in the Action Plan and presented to you again for consideration.
ACTION PLAN
FOR IMPLEMENTATION OF THE BASIC POLICY
OF THE
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
FOR THE 1983-1984 FISCAL YEAR
9
k
I. Open Space Acquisition Program
II. Open Space Management Program
III. Public Communications and
Governmental Liaison Program
IV. General Management and Program
Support
I
i
OPEN SPACE ACQUISITION PROGRAM
Subprograms
A. Negotiations
B. Special Projects
C. Enterprise Activities
To Implement the
BASIC POLICY OBJECTIVE:
The District will purchase or otherwise acquire
interest in the maximum feasible amount of
strategic open space within the District planning
areas.
1
1983-1984
Negotiations Subprogram
Objective
The objective of the Negotiations Subprogram is to provide for the
acquisition of all real property rights necessary to secure a
recreational green belt in the foothills and baylands, utilizing the
major portion of the District's income.
Key Projects and Activities
1. Eliminate the Previous Land Commitments backlog by completing the
acquisition of the Novitiate property.
2. Convert the budgeted funds in the New Land Commitments budget cate-
gory into strategic open space lands at desirable prices (fair market
value or less) including, where possible, private financing with
favorable terms.
3. Work with Peninsula Open Space Trust to complete at least one acqui-
sition project that significantly furthers the District's overall
open space goals.
Other Typical Projects and Activities
1. Initiate and maintain contacts with landowners, real estate
appraisers and brokers, developers, architects, engineers,
zoning and planning officials, and financial institutions.
2. Explore various alternative terms of purchase (options, install-
ment purchases, defeasible fee, etc. ) to offer advantages and
I incentives to landowners, as well as to the District.
3. Explore additional .methods to project open space lands for 'less
than the total cost of fee acquisition (open space easements,
acquisition of development rights, development dedication,
cooperation with private individuals and groups, etc. )
4. Institute eminent domain proceedings, in the extraordinary case,
t ; in the event negotiations fail to produce an agreement on terms
of purchase where the parcel involved is key to the District' s
program.
5. Continually compile current information on real estate market
activity, including ordering preliminary title reports on a timely
basis for parcel research filing system.
6. Catalog information of special interest, such as deed restrictions,
encumbrances, financing and tax considerations. This activity
includes the establishment and continuation of a working relation-
ship with title companies.' and other information sources
Required Staff Resources
55% of time of Land Acquisition Manager
40% of time of Real Property Representative
45% of time of Real Estate Research Analyst
40% of time of Secretary - Land Acquisition
2
I
1983-1984
S2ecial Projects Subprogram
Objective
The objective of the Special Projects Subprogram is to establish and
maintain a broad base for the acquisition program by coordinating
District efforts with private and other public agencies, to develop
additional acquisition revenue sources,and to provide the special
information necessary to a successful acquisition program.
Key Projects and Activities
1. Eliminate the Novitiate joint project backlog (see
Negotiations Subprogram) and keep abreast of grants available to
the District. Submit at least one Land and Water Conservation Fund
grant request, at least one Coastal Conservancy grant request, and at
least one Roberti-Zlberg grant request, if programs are funded.
2. Seek and encourage agencies and groups to undertake sole or joint
acquisition projects which will preserve additional open space.
Initiate at least one joint project with Santa Clara County.
3. Analyze, in conjunction with Open Space Management Program, particular
geographic areas of the District, such as the San Mateo County baylands,
to develop acquisition recommendations and project costs.
Other Typical Projects and Activities
1. Maintain a multi-year spending plan for land acquisition which
optimizes use of cash and borrowed funds to accomplish acquisition
goals within budget constraints.
2. Encourage other agencies to apply for grants that will enchance
overall open space goals.
3. Maintain a relocation assistance program utilizing staff and
consultants as necessary.
4. Maintain a comparable-data index with cross reference to the mapping
system for use in cost estimation and appraisal analysis.
5. Review agendas and minutes of other appropriate agencies.
Review information on local, State and Federal regulations (e.g. ,
zoning, subdivision and urban services, and on restrictions or
plans contained in general plan elements and other planning studies. )
6. Investigate, as time constraints allow, the orderly disposition
of title and legal incumbrances on District owned land (mineral
and water rights, prescriptive easements, encroachments, etc. ) .
Required Staff Resources
30% of time of Land Acquisition Manager
20% of time of Real Property Representative
30% of time of Real Estate Research Analyst
30% of time of Secretary - Land Acquisition
3
1983-1984
Enterprise Activities Subprogram
Objective
The objective of the Enterprise Subprogram is to manage all the
District's revenue producing activities in such a way as to maximize
income from Enterprise accounts consistent with Open Space Management
policies and to explore new compatible activities.
Key Projects and Activities
1. Administer all leases and rental accounts, updating rental rates
and other lease conditions as opportunities arise, to maximize
income consistent with Open Space Management policies.
2. Carry out maintenance and improvements to rental houses to keep
buildings and grounds in a safe, sanitary, and attractive condition
and to increase net rental income.
3. Prepare cost/benefit studies on a case by case basis as major repair
and rental decisions arise.
Other Typical Projects and Activities
1. Maintain all facilities utilized in the District's enterprise
program.
2. Implement revision of communication leases compatible with Board
policy.
3. Enhance marketability of enterprise structures with long-term lease
potential according to Board policy.
4. Help administer Ranger-residency leases.
5. Investigate alternative lease arrangements for enterprise accounts,
such as longer terms that would enhance net income to the District
according to Board policy.
6. Investigate new enterprise proposals as initiated by other groups
or individuals that would be compatible with District goals and
objectives.
Required Staff Resources
15% of time of Land Acquisition Manager
40% of time of Real Property Representative
25% of time of Real Estate Research Analyst
30% of time of Secretary - Land Acquisition
4
OPEN SPACE MANAGEMENT PROGRAM
Subprograms
A. Planning, Design, and Development
B. Operations, Maintenance, and Volunteer
To Implement the
BASIC POLICY OBJECTIVE:
The District will follow a land management
policy that provides proper care of open space
land, allowing public access appropriate to the
nature of the land and consistent with eco-
logical values.
i
I
5
r
1983-1984
' Planning, Design and Development Subprogram
Objective
The objective of the Planning, Design and Development Subprogram is to
provide short term and long range acquisition planning and the formu-
lation and review of use and management plans, as well as overseeing
the physical implementation of capital improvements such as site develop-
ment and special plans.
Key Projects and Activities
1. Develop, review, and coordinate the implementation of Board
approved use and management plans in accordance with Relative
Site Emphasis Policies, including completion of a planning
study for the Skyline Ridge Open Space Preserve.
2. Continue the liaison efforts of multi-jurisdictional projects,
specifically to define the various roles of the District and
other agencies and non-profit groups for the planning and
implementation of the Bayfront Trail.
3. Continue to plan with California Department of Forestry for the
Monte Bello Burn Project and continue with the next phase of the
project.
Other Typical Projects and Activities
1. Review other agency subdivision plans, zoning changes, general
plan amendments and environmental documents that may impact
District lands.
2. Continue to encourage cooperative development and management plans
(for example, trails) with other local jurisdictions and special
interest groups such as equestrians.
3. Gather input from user and special interest groups relating to
site use and management.
4. Work with Open Space Acquisition group on review, monitoring, and
other input of leases for Enterprise Subprogram and land
acquisition referrals,
5. Complete design standards for construction and maintenance of District
trails, gates, fencing, signing and other minor improvements.
6. Develop and implement other specific Board-approved resource
management plans such as grazing, site restoration, and erosion
controls.
7. Prepare specific construction plans and specifications for development
projects and coordinate contracted services.
.8. Establish volunteer student and intern programs and work with
private organizations, whenever feasible, to accomplish special
planning projects as well as to assist in planning use and
management plans.
9. Conduct an experiment in conjunction with Public Communications
to measure the level of public awareness and use of District sites.
10. Maintain a standardized series of maps and special presentation
materials for all District lands.
11 . Work with other agencies and organizations to help implement the
Trail Information and Volunteer Center.
6
124 Prepare appropriate portions of acquisitioi. reports and grant
applications.
,13 Prepare environmental assessments, environmental impact reports ,
or negative declarations as appropriate to District proposals.
Required Staff Resources
60% of time of Land Manager
85% of time of Open Space Planner
85% of time of Environmental Analyst
90% of time of Associate Open Space Planner
25% of time of Operations Supervisor
60% of time of Secretary - Open Space Management
5% of time of Lead Rangers (3 )
7
1983-1984
Operations, Maintenance any. Volunteer Subprogram
Objective
The objective of the Operations, Maintenance and Volunteer Subprogram is
to provide responsible stewardship of District lards by furnishing those
public safety, maintenance, and resource protection services necessary
for the effective management of these lands. An emphasis of this sub-
program is to increase public education regarding natural features and
proper use of these lands, as well as to maximize the volunteer support
and to aid in the physical iaplementation of capital improvements.
Key Projects and Activities
1 . Implement a revised deployment and scheduling program for District
field staff, making the most efficient use of available Open Space
Management resources to accommodate planned increases in public use.
2. Pending Board approval, implement and evaluate the District' s
revised dog policy on select sites.
3. Conduct a docent interpretive program, focusing on meeting increasing
needs and program demands, using Los Trancos Open Space Preserve,
Rancho San Antonio Open Space Preserve, Monte Bello Open Space
Preserve, and other sites as guided by Relative Site Emphasis
Policies. Continue to conduct spring wildflower walks at Edgewood.
4. Increase by at least 50% volunteer support for site development
and maintenance by soliciting help from the California Conservation
Corps, County probation crews, and individuals. Develop policies
and project lists to encourage and direct these efforts.
5. Provide for securing of the buildings on Mt. Umunhum while planning
for their disposition. Provide for structure demolition or security,
under Board direction, of the buildings on the Hassler, Coal Creek,
Monte Bello, Mt. Melville, and Rancho San Antonio sites.
Other Typical Projects and Activities
1. Provide an active patrol program focused on educating the public in
the proper use of wildland areas and on enforcing District ordinances.
2. Continue to provide an active fire management program, including
both fire prevention and suppression and assistance in implementing
the controlled burning program.
3. Implement approved and funded portions of site use and management
plan recommendations as scheduled, concentrating on site protection
and maintenance projects as the highest priority.
4. Provide after hours call-out services for District sites, primarily
through the operation of a ranger residence program.
.;' 5. Maintain all District lands and facilities to a standard of appearance
and utility in accordance with approved use and management plans and
remove or cover debris from sites where previous owners and use have
resulted in large debris accumulation.
6. Develop guidelines for a volunteer patrol program in conjunction
with the Mid-peninsula Trails Council for Board consideration.
,7. Maintain District vehicles, equipment, and field operations office.
8. Continue to conduct a docent training program.
9. Continue ongoing training and development of field operations staff.
10. Study the cost/benefit implications of hiring a person such as a
mechanic/heavy equipment operator.
8
11- Implement approved resource management plans; including Russian
Ridge, Windy Hillrand Monte Bello grazing plans and Monte Bello
and Manzanita Ridge restoration and erosion control plans.
Continue working with planning staff on a master plan for the District
field office and maintenance yard and possible satellite yard (s) .
13. monitor increased site use and patterns to provide documented
statistics for future Open Space Management decisions .
14. Continue to work with neighboring agencies to develop additional
shared maintenance and/or patrol agreements, including for the
District's baylands properties.
Required Staff Resources
40% of time of Land Manager
15% of time of Open Space Planner
15% of time of Environmental Analyst
10% of time of Associate Open Space Planner
75% of time of Operations Supervisor
95% of time of Lead Rangers (3)
100% of time of Rangers (6)
40% of time of Secretary - Open Space Management
100% of time of Coordinator of Volunteer Programs time)
9
i
PUBLIC COMMUNICATIONS AND
GOVERNMENTAL LIAISON PROGRAM
Subprograms
A. Public Participation and Education
B. Public and Private Liaison
C. Media
To Implement the
BASIC POLICY OBJECTIVE:
The District will educate and make clearly
visible to the public the purposes and actions
of the District, and will actively encourage
public communications and involvement in District
activities.
10
1983-1984
Public Participation and Education Subprogram
Objective
The objectiveof the Public Participation and Education Subprogram
is to generate greater public awareness, involvement, and support
of the District through a continuing campaign to inform and educate
the constituency about the District' s sitesi, programs, and goals.
Key Projects and Activities
1. Develop, in cooperation with the Open Space Management Program,
an experiment designed to measure the impact of a specific
informational effort on public awareness and use of one or more
District sites.
2. Print and distribute three issues of the Openspace newsletter
and obtain,.- additional outside funding to increase distribution
by 50%.
Other Typical Projects and Activities
1. Continue program of public presentations for community and
school groups. Continue working with docents and others on
new slide shows and display materials. Continue efforts to
evaluate the most effective kinds of presentations.
i 2. Publicize availability of District sites at a level consistent
with the Board' s policy for the relative emphasis of District
sites.
3. Publicize the Docent Program on selected District sites in accordance
withi_the� Board' s policy for-; the relative emphasis of -District sites.
4. Hold occasional public hearings on importatAt matters, inviting
public comments.
5. Issue updated versions of various fact sheets, as needed.
6. Continue to schedule the "Celebrate Open Space" Exhibit in various
locations on a regular basis, updating the materials as necessary.
Required Staff Resources
45% of time (13 hours per week) of Public Communications Coordinator (3/4 time)
40% of time (12 hours per week) of Public Communications Aide (3/4 time)
1983-1984
Public and Private Liaison Subprogram
Objective
The objective of the Public and Private Liaison Subprogram is to
inform other public agencies and private organizations about the
District, and to secure legislation to protect the District' s funding
and otherwise aid in the accomplishment of the District' s goals.
Key Projects and Activities
1. Accomplish priority items for fiscal year in District' s Legis-
lative Program utilizing services of Legislative Consultant.
2. Conduct a bus tour of District lands for public officials. ,
3. Hold joint meeting of MROSD Board with San Mateo County Parks
and Recreation Commission.
Other Typical Projects and Activities
1. Maintain regular contact with officials of other -agencies and
private organizations for the exchange of information, coopera-
tion on special projects, and participation in special events
such as conferences and seminars in order to inform the District
staff and Board on current issues.
2. Continue to work with legislators, legislative committees, State
and federal administrators, other agencies, private organizations,
and interested citizens for information and action regarding
State legislation and specific local issues.
3. Continue contact and cooperation with staff and officials of
other regional park and open space districts for the purpose of
exchanging informati6n and technical expertise.
4. Maintain up-to-date address files of government officials,
private organizations, interested groups, and citizens to be used
for distribution of newsletter and other pertinent materials and
information. Put mailing lists on District' s computer, if
purchased.
5. Continue the rotating schedule of informational presentations to
public agencies and private organizations with particular
emphasis on county and city planning departments and city councils
that Board members consider top priority and where they are
able to participate.
6. Send information about the District to newly elected or appointed
officials in a timely fashion.
Required Staff Resources
15% of time (5 hours per week) of Public Communications Coordinator (3/4 time)
40% of time (12 hours per week) of Public Communications Aide (3/4 time)
12
1983-1984
Media Subprogram
Objective
The objective of the Media Subprogram is to inform the public about
the District' s activities through news stories and features in the
press and other media as appropriate.
Key Projects and Activities
1. Continue regular communications with the media in accordance with
the District' s policy statement regarding open information and
cooperation.
2. Continue development and implementation of procedures for publi-
cizing selected sites in accordance with site emphasis policies.
3. Arrange for at least two TV news spots about the District' s
activities.
Other Typical Projects and Activities
1. Continue the regular reading, clipping, and circulating of news-
paper and magazine articles, utilizing volunteer help whenever
possible.
2. Continue to publicize the District in magazines, park and recrea-
tion publications, and environmental newsletters in accordance
with Board policy.
3. Continue to respond to radio and television station information
requests. Air at least one public service announcement on radio
or TV to increase public awareness of the District.
4. Issue special news releases to announce unique projects or
activities as appropriate.
Required Staff Resources
40% of time (12 hours per week) of -Public Communications Coordinator
(3/4 time)
20% of time (6 hours per week) of Public Communications Aide (3/4 time)
13
GENERAL MANAGEMENT AND PROGRAM SUPPORT
To Implement the
BASIC POLICY OBJECTIVE:
The staff of the District will administer
the affairs of the District on behalf of
the public so as to maximize accomplishment
of the goals of the District within existing
financial and other constraints.
4
14
1983-1984
General Management and Program Support `
Objective
The objective of General Management and Program Support is to provide
overall coordination, direction, and administrative base for all
District activities so as to maximize the accomplishment of the
Board's policies and directives.
Key Projects and Activities
1 . Provide necessary interpretation, coordination, direction, and
administrative base, including on-going review and updating of
personnel-related matters, for District's staff and programs in
order to carry out Board policies, Action Plan, and specific
actions according to written and unwritten Board priorities .
2. Studv future staffing needs for administration and conduct a
comprehensive review of District salaries and benefits.
3. Continue to promote an atmosphere conducive to generating a
creative team effort, including at least one staff workshop retreat.
4 . Work with Office Space Committee to discuss long term location of
the District office, and the question of buying versus renting.
Other Typical Projects and Activities
1 . Perform administrative and legal obligations as required by State law.
2. Update Action Plan, prepare . and monitor annual budget, and coordinate
program evaluations for Action Plan progress.
3. Provide financial management and accounting, including investment
of temporarily idle funds.
4 . Administer personnel functions such as Unemployment Insurance and
Workers ' Compensation; provide orientation to new employees; review,
as appropriate, employee benefits, salary ranges, job descriptions,
and administrative and personnel policies.
5. Continue evaluation of overall organizational structure and staffing
requirements.
6. Complete the study of potential uses for a microcomputer system and
related cost/benefit analysis of leasing versus purchasing and
implement the computer system if study so indicates.
Required Staff Resources
Personnel below work on all programs:
General .tanager
Legal Counsel (part-time under retainer)
Controller (1/4 tire)
Administrative Assistant
Secretary to the General Manager
Accounting Specialist
15
M-83-61
(Meeting 83-14
� June 8, 1983)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
June 1 1983
TO: Board of Directors
FROM: N. Grench, General Manager
SUBJECT: Amendment of Legislative Consultant's Contract
Introduction: As authorized at your meeting of December 8, 1982 (see memo-
randum M-82-122 dated December 1 , 1982) , the contract with California Advocates,
Inc. was amended last year to provide a fee of $815 per month effective October
1 , 1982 and continuing through June 30, 1983.
Discussion: Yoiur Legislative Committee met on May 25, 1983 to consider the
contract, reviewed progress that had been made on the District's new Legisla-
tive Program, and decided to support an increase in fees to $900 per month for
the next fiscal year.
The firm has done outstanding work for the MROSD in the past at rates very favor-
able to the District, and progress on the District' s new Legislative Program
has been quite satisfactory.
Recommendation: I recommend that you authorize the General Manager to amend
the contract with California Advocates, Inc. to provide for an increase in
fees to $900 per month for the 1983-84 fiscal year.
M-83-60
(Meeting 83-14
June 8, 1983)
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
May 31 , 1983
TO: Board of Directors
FROM: M. Foster, Controller
SUBJECT: Appointment of Auditor for 1982-83 Fiscal Year
Background: For the last four years , Deloitte, Haskins and
Sells (DHS) has served as the District 's auditor. DHS has
performed its service in a competent, professional manner
and, given reasonable fee quotations, the District should
maintain audit continuity with DHS for at least a fifth year.
Proposed Terms: DHS has estimated a fee of $5, 100 for the
1982-83 audit including examination, preparation and printing
of financial statements, and a management letter containing
recommendations for improving procedures and controls . This
is an 8. 5% increase over last year ' s fees and compares favorably
with the competitive quotations received last year from small
local accounting firms .
Recommendations: I recommend that the Board appoint Deloitte,
Haskins and Sells as the District 's auditors for the fiscal
year 1982-83.
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415)965-4717
May 31 1983
Honorable Alfred Alquist
California Senate
State Capitol Building
Sacramento, CA 95814
Dear Senator Alquist:
The State Parks budget proposal includes acquisition of the Rancho Raymundo
property in San Mateo County as an addition to the State's Burleigh Murray
Ranch which has been designated as a State Park.
Our District has worked on this project over the last three years with the
Peninsula Open Space Trust, which bought the property to hold it for this
purpose, and with the State Parks Department.
We hope you will support this zero-appropriation budget item. The property
will be acquired with federal Land and Water Conservation Funds at less than
half fair market value. A write-up on the project is attached.
Sincerely yours,
Herbert Grench
General Manager
HG:ej
Enc.
cc: MROSD Board of Directors
R. Heim, California Advocates, Inc.
Herbert A.Grench Genera!Manager r f Dir •Katherine Du Barbara Green Nonette G.Hanko.Richard S.Bishop,Edward G.Shelley,Harry A.Turner.Daniel G.Wendin
ge Board o errors. tty, ,
V
4% 091
I
J U 0-
2' =I@ 'nc
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415)965-4717
M 8 May 31 , 19 3
Honorable Byron Sher
California Assembly
State Capitol
Sacramento, CA 95814
Dear Byron:
On behalf of my Board, thank you (and Kip) for arranging to include
the Rancho Raymundo project in the State Parks budget.
With warm regards,
J
Herbert Grench
General Manager
HG:ej
cc: MROSD Board of Directors
R. Heim, iCalifornia Advocates, Inc.
Herbert A.Grench,General Manager
Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop.Edward G.Shelley.Harry A.Turner,Daniel G.Wendin
\ IR .. J.
1/�' • .� l� �(f SITE MAP
.y r('
4 • l
Coal Creek
ss, " � �� •� ;;>� �� �a \,� Open Space Preserve
—
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77
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N•.et7
v
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
MEMORANDUM
June 1 , 1983
TO: Board and Staff
FROM: D. Hansen, Land �Manager, and C. Britton, Land Acquisition
Manager
SUBJECT: Property Acquisition: Addition to Coal Creek Open Space
Preserve - 126 . 8 acres
The District his acquired Fernandez Property
(name of property
as of June 1 , 1983
(date)
A map of the property is attached for your reference.
NOTE:
l
CAPITOL OFFICE COMMITTEES
STATS CAPITOL
SACRAMENTO.CA 95814 CHAIRMAN,
(916)445-7632 CRIMINAL LAW AND
V PUBLIC SAFETY
DISTRICT OFFICE Afilirmblg
785 CXSTRO STREET NATURAL RESOURCES
SUITE C "7aIifurn-a
TRANSPORTATION
r JO MOUNTAIN VIEW,CA 94041 -u r COMMITTEE ONISLATIVE
(415) 961-6031
PRISONS(VICE-CHAIRMAN)
ADMINISTRATIVE ASSISTANT
BETSY BLAIS BYRON D. SHER
ASSEMBLYMAN. TWENTY-FIRST DISTRICT
May 18 , 1983
Ho ble Jim Costa , Chairman
Ways and Means Subcommittee No . 3 on
Resources and Transportation
State Capitol
Dear Jim :
I am writing to urge you and the members of the sub-
committee to support an addition to the State Parks and Recre-
ation Department ' s capital outlay budget , payable from the
State Parks Contingent Fund , for acquisition of the Rancho
Raimundo property in San Mateo County . This addition would
be a zero appropriation item requiring no expenditure of State
funds .
The Midpeninsula Regional Open Space District , which
is in my Assembly district , and the Parks and Recreation
Department have discussed acquisition of the property . Both
are in agreement that the property would serve as a valuable
addition to the State park land system . An appropriation for
the property would have been part of the parks and recreation
budget but for the delay in receiving word from the federal
government that a sufficient amount of land and water conser-
vation funds would be subvented to the State for this purpose .
I am sure that representatives of the Parks and
Recreation Department who will be appearing before your com-
mittee today can provide further details about the property
and acquisition procedures . I appreciate your favorable
consideration on this matter .
S_j_ erely ,
15
BYRON D . SHER
Assemblyman , 21st District
BDS: jmk
i
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022
(415) 965-4717
May 24 , 1983
Honorable Barry Keene
Chairman, Senate Judiciary Committee
State of California
State Capitol
Sacramento, CA 95814
Dear Senator Keene and
Members of the Committee :
Assembly Bill 555, relating to public liability and authored by
Assemblyman Campbell, will be before your Committee on May 31.
On behalf of the Board of Directors of the Midpeninsula Regional
Open Space District, I would like to offer this District's
strong support of the measure. Hazardous recreational activities
such as swimming and diving, horseback riding, hang gliding, etc.
are in heavy demand by the public. In the face of large court
verdicts, high insurance costs, -and scarce funding that public
agencies are facing, immunities to liability from accidents
arising from these kinds of activities must be granted, or the
recreational opportunities will have to be curtailed further.
We respectfully urge your passage of AB 555 .
Sincerely,
f
Herbert Grench
General Manager
HG:ej
cc : Assemblyman Campbell
MROSD Board of Directors
R. Heim; California Advocates, Inc.
R. Trudeau; R. Cameron; East Bay
Regional Park District
Herbert A.Grench,Genera/Manager Board of Directors Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop.Edward G.Shelley.Harry A.Turner,Daniel G.Wendin
Board of Supervisors BOARD OF SUPERVISORS
ANNA G.ESHOO
ARLEN GREGORIO
WILLIAM J.SCHUMACHER
K.JACQUELINE SPEIER
JOHN M.WARD
COUNTY OF AN ATE0 Minerva L. Takis
BOAR
CLERK OF THE BCIARD
COUNTY GOVERNMENT CENTER o REDWOOD CITY CALIFORNIA 94W3 (415)363-4566
May 26, 1983
Ms. Carol Hallett, Director
State Department of Parks and Recreation
P. 0. Box 2390
Sacramento, CA 95811
Dear Ms. Hallett:
The Midpeninsula Regional Open Space District, which embraces a
portion of this county, has applied for a Federal land and
Water Conservation Fund grant to acquire property for a key
section of the South Bayfront Trail . This trail is to be loca-
ted on San Francisco Bay, within the San Mateo County communities
of East Palo Alto and Menlo Park.
The Board of Supervisors of San Mateo County enthusiastically
supports this project, which will provide an important link to
the Bayfront Trail in Santa Clara County. It is our earnest
desire, at some future date, to see this trail continued north-
ward through the San Mateo County Baylands to connect to already-
existing segments in the Cities of Burlingame, San Mateo, and
Foster City.
We urge your approval of this most important project.
Sincerely,
4 RL N GREGORI
Chairman
AG:HD:bl
cc: David Kelts, Park and Recreation Specialist
Herbert Grench, General Manager, MROSD
Paul M. Koenig, Director, Environmental Management
David A. Christy, Director, Parks and Recreation
Claims 83-
Meeting 83-
June 8, 1983
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
Amount Name Description
5032 80.00 ABAG Conference Registration--H. Greach and
C. Britton
5033 20..00 American Red Cross CPR Manikin Rental
5034 417.43 Betsy Bechtel May Coordinator's Fee & Misc. Expense for
May 14
5035 1,625.00 Louis Bordi Road Repairs
5036 815.00 California Advocates, Inc. Legislative Consultant Fee - May
5037 250.92 California Safety & Supply District Uniform.Expense
5038 10.97 Clark's Auto Supply Vehicle Supplies
5039 2,500.00 ClearCon Corp Trail/Road Maintenance Ol nzani•ta Ridge)
5040 604.94 Communications Research Co. Radio Repairs
5041 684.45 Contemporaries Temporary Trail Aides--Windy Hill
5042 300.00 Susan Cretekos Windmill Pasture Patrol--May
. 5043 47.54 H.S. Crocker Co. Office Supplies .
5044 23.93 The Dark Roam Photo Processing
5045 700.00 Calif: Dept. of Parks & Rec. Training--J. Ferguson
5046 65.00 Fhetgency Vehicle Systems Vehicle Radio Repair
5047 40.00 Joan Ferguson Private Vehicle Expense
5048 238.77 First Interstate Bank Note Paying Agent Fees
5049 400..00 Foss & Associates Personnel Consulting Fee--May
5050 472.33 Foster Bros. Security Systems Locks
5051 90.00 GranTree Furniture Rental Furniture Rental
5052 221.25 Herbert Grench NRPA Conference & Meal Conferences
5053 53.20 Mary Gundert Reimbursement for Altimeter & Maps
5054 350.00 Peter & Lucia Hammar Reimbursement for Tenants' Pest Control
5055 1,050.31 Heagehold Motor Co. Truck Rental
5056 57.98 The Hub Schneider's Inc. Uniform Supplies
5057 123.19 Hubbard & Johnson Misc. Field & Shop Supplies
5058 371.79 Eleanor Huggins May Coordinator's Fee & Misc. Expense for
May 14
5059 78.20 Interior Technology Assoc. Moving Expenses & Building Permit
5060 6,675.00 Rogers, Vizzard & TAllett Legal Services--April
i
5061 9.16 Keeble & Shucha.t Photography Photo Processing
5062 1,760.83 Lawrence Tire Service, Inc. Tires for District Vehicles
Cl 83-11
Mee 83-14
June 1983
Page Two
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
Amount Name Description
5063 22.31 Los Altos Western Store District Uniform Expense
5064 32.75 Charlotte MacDonald Meal Conference
5065 11.00 Management Learning Lab. Subscription
5066 182.20 Mobil Oil Fuel for District Vehicles
5067 10.00 NRPA Publications Department Resource Book
5068 27.89 Pacific Gas & Electric Utilities
5069 18.24 Pacific Telephone , Phone Service--Field Office
5070 4.81 Palo Alto Utilities Utilities _
5071 37.50 Peninsula Times-Tribune Subscription
5072 465.00 John Pound Legal Research
5073 19.32 Rancho Hardware Field Supplies
5074 1,000.00 Rhus Ridge Association. Repair Portion of Rhus Ridge Bridge
5075 561.38 William Ryan Company Septic Tank-Mcmte..Bello Open Space Preservo
5076 337.27 San Jose Camera Lens, Film, & Mailers
5077 25.90 David Sanguinetti Training Reimbursement
5078 455.67 Shell Oil Company Fuel for District Vehicles
5079 725.77 John S. Shelton, Inc. Steel Piping
,5080 59.40 Patricia Starrett Private Vehicle Expense
5081 71.24 David Topley Reimbursement for Uniform Expenses
5082 511.72 Transcontinental Sales Co. Training Equipment
5083 29.66 Union Oil Fuel for District Vehicles
5084 132.81 U.S. Postmaster Bulk Mailing Postage
5085 65.14 Alice Watt Private Vehicle Expense
5086 100.42 West Publishing Company Resource Documents
5087 29.90 Del Woods Travel Expense Reimbursement
5088 5,000.00 DANA Real Property Analysis Corp. Appraisal Services
5089 614.00 Flirm, Gray & Herterich. Insurance
5090 1,740.00 Pacific Telephone Phone Service & Installation Charges
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
TO: Board of Directors
FROM: H. Grench, General Manager
SUBJECT: F.Y.I .
DATED: June 8, 1983
investigating the southern watershed site. The time, energy, and
expertise which has been marshalled from our organizations in order
to investigate thoroughly the alternate site will , we hope, facilitate
a solution that serves both environmental concerns and golf course needs.
The activities that our organizations have undertaken in order to make
this positive recommendation are, we believe, unprecedented in San
Mateo County.
WHAT WE HAVE DONE:
* California Native Plant Society members, and others , have conducted
a thorough botanical survev of the southern watershed site durino
the months of March, April and May of this year. The survey is of
a professional caliber, more than adequate to meet CEQA requirements.
Several hundred person hours have gone into the field survey, review
and analysis. A preliminar*v renort of the survey, which will continue
through the summer, will be made available to the County next week.
No rare plants have been found on the site. Based unon this
extensive study, CLAPS can state with confidence that from a biological
Point of view, the southern watershed is P. far more ap!ironriate site
for a colf course than is Ednewood County Park.
• Experts in the field of entomoloov from Stanford University have also
surveyed the southern watershed site. No species of concern have
been identified.
• ey, has visitedl
herpetologist from U.C. Berke
Dr. Ted Papenfuss, a i
the southern watershed site. He will be providing information on the
San Francisco narter Snake, which we understand is known to be found
in the wetland habitats along the sac ponds. Endorsement by environ-
mental croups of the southern watershed site for development as a golf
course must be qualified by the requirement that the wetland habitat
and the carter snake be orotected. We point out that a similar constraint
exists at the Ednewood Perk site. We are ortimistic that the wetland
can be protected.
• In develonina the positions of support of our respective organizations ,
several representatives of each organization (including those persons
involved in watershed issues in the past) have met at both sites to
evaluate the information pertaining to these two areas. We have
discussed our activities informally with concerned state and local
agencies as well .
WHAT WE WILL DO-
• We will continue with our evaluation of the southern watershed site as
an alternative to Ednewood Park. The information developed through
these efforts should be sufficient to serve as an Fnvironmental
Assessment which would be the basis for a supplement to the Ednewood
Park EIR.
• Hle will continue to seek local support for the southern watershed,
i COMMITTEE FOR GREEN FOOTHILLS
Peninsula Conservation Center 0
2253 Park Blvd.,Palo Alto,California 94306
Phone. 327-5906 or 328-5313
June 3, 1983
Board of Supervisors
HONORARY PRESIDENT San Mateo County
Wallace Stegner County Government Center
PRESIDENT Redwood City, California 94063
Len Erickson
VICE Barka DENTS Dear Chairman Gregorio and Members of the Board,
Betsy Crowder
Hans Morawitz
We a wri
ting itin to convey to our Board that the Committee for
Giddy worded 9 .. Y
SECRETARY Green Foothills, the Sun Mateo County Group of the Sierra Club,
Richard Mark the Sequoia Chapter of the National Audubon Society, and the San
Francisco TREASURER BayChapter and Santa Clara Valley Chapter f h p 1 l aa the
Edward Diener
California Native Plant Society have endorsed an alternate site
BOARD OF DIRECTORS for the golf course currently planned for Edgeweod County Park.
Tom Adams
Robert Brown
Mark Chandler The alternate site, which was identified in the Edoewood County
Ken Co Crittendttendenn Park EIR, is in the southernmost area of the San Francisco
MaxMa
Bill Leland watershed. It is located across 1-280 from Edoewood Park, and
Terry ll
Annemarie R is bounded on the east b
Annemarie Rosengreen y Canada Road, on the south by the
Jim Wheeler Woodside Town Boundary, on the west by the ridge above West
Howard Wilshire Union Creek, and on the north by the access road to the Phleoer
ADVISORY COUNCIL estate. (see man attached) The site contains approximately
Donald Aitken
Jean Buell 300 acres , and is part of the 1969 four-party agreement for a
Pat Barrentine Scenic and Recreational Easement on 4,000 acres of the watershed
Betsy Bechtel
Mary Davey lands, The Wilsey and Ham report which is referenced in that
Walter Droste aqreement shows an 18 hole golf course on this site.
Barbara Eastman
John Gilliland
Bob Girard The basis for our recommendation originated with our deep concern
Nonette Hanko p
Lois Hogle regarding the important natural resource values at Edoewood Park.
Ellie Hu When Edoewood was first proposed for acquisition b the County,
Thomas Jordan,Jr. q y y
Mary AnnKriewaii with a golf course as a possible use there, little was known of
Sidney Lieber Bob Mark the extent and importance of its natural features. Since then,
Diana Miller however, its significance as a rtcLur-al area has been tecooi-.1zed,
Allan Newlailsson ds
Nils N ilsson and what once appeared to be a good compromise location for a
N
George Norton public Golf course is clearly of immeasurable value in an undisturbed
Bob Reese Jean Rusmore state for hiking, horseback riding, day camping education, research,
-
Isabei Sewell and wildlife habitat. Our organizations have a strong interest in
Jon Silver seeing the outstanding natural values of this park reserved.
Frances Spangle p
John Stoddard
Ruth Troetschler At the same time, we recognize that interest in a high quality public
LGIS A I EADVOCATES golf course for the County has persisted over many years. We are
Lennie Roberts committed to assist in finding an appropriate alternative site. We
COORDINATOR are aware of accusations of bad faith with respect to initially
Linda Grandmaison supporting a golf course concept at Edoewood Park before the extent
of the serpentine grasslands and their unique plant and animal
associations were known. We regret that a thorough survey of Edoewood
was not done at the earliest possible time. To avoid a similar
situation at the alternative site, we have taken the initiative in
A REGIONAL GROUP WORKING FOR ENVIRONMENTAL QUALITY
I
i
and will assist in facilitating an arrangement between the county
and the San Francisco water department to enable the golf course
to be built there.
At this time, we would like to ask the Board of Supervisors to work
with us in the development of the watershed alternative without
prejudice to the Edgewood site. The study beinq completed concerning
the habitat requirements of the checkerspot butterfly at Edgewood Park
will be coming to your Board sometime in July, we expect. If, as we
believe, the results of the report show that either the golf course
plan or habitat of the species of concern wou ave to be compromised,
we think that the Board will want to pursue our recommendations with
respect to the southern watershed site. The present plan to destroy
2/3 of the serpentine grassland is simply unacceptable. Perhaps the
most appropriate action for the Board to take prior to receiving the
Reid/Murphy study on Edoewood Park would be to make preliminary informal
inquiries with San Francisco officials. We also request your Board to
consider in executive session the letter from the California Native
Plant Society requesting a postponement of pending litigation concerning
the EIP for Edgewood Park.
Sincerely,
Len Erickson, President
Attachments : Map of alternative site
Resolutions of support: CLAPS , San Francisco Bay Chapter
and Santa Clara galley Chapter, San Mateo County Croup,
Sierra Club, Sequoia Chapter, Audubon Society, and
Committee for Creen Foothills
cc: Oreanizations listed above
Hadley Osborne, Filoli
Paul Ehrlich, Stanford University
Dennis Murphy, Stanford University
,John Hunter Thomas, Stanford University
Thomas Reid and Associates
Ted Papenfuss U.C. Berkeley
Robert Trent Jones II
Paul Koenig
David Hale
David Christie
David Byers
Marc Mihaly
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y CRLIFORNIR NATIVE PLANT SOCIETY '..` k
san franc isco bay area chapter
M «
�
For Board Meeting of June 1, 1983 - approved unanimously
RESOLUTION
Re: Relocation of Proposed Golf Course from Edgewood County
Park to Southern Watershed Site
WHEREAS
1. Edgewood County Park is a valuable biological resource
notable for its exceptional serpentine grassland
habitat and diverse population of native plants including
several rare species;
2 . Development of a golf course on Edgewood County Park
would destroy many key biological features on the site
and seriously imperil others;
3. An alternative site, known as the southern watershed
site, has been identified and determined to be far less
biologically significant than Edgewood County Park
and hence more appropriate for golf course development;
4 . The southern watershed site, located across Interstate
Highway 280 from Edgewood County Park, encompasses the
southernmost 300 acres of the San Francisco Peninsula
Watershed;
RESOLVED
That the Board of the San Francisco Bay Area Chapter of
the California Native Plant Society will support use of the
southern watershed site for a public golf course provided
Edgewood County Park is maintained in its natural state ,
and provided that wetland habitat for the San Francisco garter
snake on the southern watershed site is protected.
DEDICATED TO THE PRESERVATION OF CALIFORNIA NATIVE: FLORA
-
THE CAUFORNIA NATIVE MANY SOCIETY
/ F\�[�|/� �T[F\ lT� ����[ PRESERVATION ��� CALIFORNIAK] �T|V� �K�� �
DEDICATED /��' THE/� / /��`��KV/�\| /��/ � ��� �.r�u/ `��m vm NATIVE/ v � FLORA
�
Santa Clara Valley Chapter of the California Native Plant Society
� Resolution Regarding Edgewood Park
� May 31 , 1983
Whereas: Edgewmmd Park supports an extremely sensitive habitat
including (but not limited to) serpentine grasslands
and rare and endangered plants and associated animals.
Whereas: the ecological importance of this habitat has only
recently been realized.
� Whereas: acting to preserve habitats containing rare or �
endangered plant species is e central goal of CNPS.
Whereas: the San Mateo County Board of Supervisors has approved �
an EIA and Master Plan for Edgewmod Park which would �
result in a golf course on Ed@ewood Park.
�
Whereas: the golf course plan approved by the Board of
Supervisors would eliminate much of Edgewood Park~s �
unique habitat.
�
�
Whereas: there is an alternate site in the southernmost part of
the San Francisco Watershed Area which, according to
careful CNPS field surveys, appears to be a better site
� Iur a golf course �n that it does not contain extensive
� areas of sensitive serpentine habitat and rare and
� �
� endangered plants.
�
�
Whereas: the Santa Clara Valley Chapter of [NKP8 recognizes a �
� continuing public interest in a county golf course. �
� Resolved: that the Santa Clara Valley Chapter of CNPS supports
leaving Edgewood Park as essentially undeveloped open
� space and using the alternate site as m location for a �
golf course.
�
� This resolution was approved on June 1 , 1983 by the Executive �
�
Committee of the Santa Clara Valley Chapter of [NPS
� ~
�
�
MFR R 4 CLUB
SAN MATEO COUNTY GROUP
OF THE LOMA PRIETA CHAPTER
June 1, 1983
$oard of Supervisors
County Government Center
Redwood City, California
Dear Chairman Gregorio and Members of the Board of Suoisors :
In San Mateo County there has been expressed public support
for a County public golf course for the past twelve years. Pro-
posals to utilize various parts of the Recreational Easement in the
San Francisco Watershed lands have resulted in public opposition to
golf courses in the watershed. Environmentalists supported a counter-
proposal to acquire and develop the former state college site at
Edgewood Road for a variety of uses, including a golf course. The
extent and importance of the natural resources of Edgewood Park have
only recently been documented.
The concept plan approved by the Board of Supervisors in December
1982 would eliminate 2 of the serpentine grassland. At least seven
plants considered rare by the California Native Plant Society are
found on Edgewood's serpentine grasslands. Three of these species
are currently Federal candidate endangered species, as is the Bay
Checkerspot butterfly. Additionally, the Federally protected San
Francisco Garter Snake is expected to be at Edgewood's wetland areas.
Conflicts between adequate protection of the serpentine grasslands,
the wetlands, and an 18 hole championship golf course are irreconci-
lable.
In the spirit of assisting in finding a rational and responsible
solution to the difficult and politically sensitive dilemma before the
Board of Supervisors, CNPS and other concerned parties have conducted
an extensive search of the alternate site suggested in the EIR as a
possible golf course location.
This site, which contains approximately 300 acres, is in the
southernmost area of the San Francisco watershed, and was one of the
locations suggested for a golf course by EDAW to the County' s task
force in 1973-1974.
There is a small area of serpentine soils near the intersection
of Edgewood Road and Canada Road which contains many of the unique
plants also found at Edgewood Park. This area, and the sag ponds
and watercourse adjacent to Canada Road (known San Francisco Garter
Snake habitat) would need to be protected. The remainder of the
southern watershed site, based upon this spring's extensive search,
has no rare and endangered species. Much of the site was at one time
a vineyard. Functionally, both Edgewood and the southern watershed
share the constraints of runoff and water quality that would be
imposed by the San Francisco Water Department.
-2-
From an environmental standpoint, the southern watershed is
preferable to Edgewood Park. We, the EXCOM of the San Mateo County
Group of the Loma Prieta Chapter of the Sierra Club, believe the
Board of Supervisors needs to address questions of economic viability
of a public golf course at either site ; however we stand ready to
support a golf course in the southern watershed.
Yours sincerely,
,
Mary . Marsden
Sec tary
San Mateo County Group
Loma Prieta Chapter
Sierra Club
r
SECRUO I r4 AUDUtx>j SCX)e7Y IQr--
SAN /AATEO COWNT CALjr=j&wjA-.
tAa U&M GAaW30yk socj�
SEQUOIA AUDUBON SOCIETY RESOLUTION
Whereas : The County Board of Supervisors has approved
an EIR on Edgewood Park which will result in a golf
course on this site .
Whereas : Edgewood Park supports an extremely sensitive
habitat , including serpentine grasslands , rare and
endangered plants and animals the ecological importance
of which has only recently been realized .
Whereas: The plan approved by the Board of Supervisors
would eliminate much of the serpentine grassland and
the habitat which we feel is important to save .
Whereas : There is an alternate site on which to place
the golf course in the southernmost part of the S. F.
Watershed area bounded by Canada Road and the Woodside
city limits which according to some experts is a better
site for the golf cours-- and more importantly doesn ' t
support the sensitive habitat Edgewood does .
Resolved: That Sequoia Audubon Society support leaving
Edgewood as essentially open space and using the alternate
site as a location for a golf course even though it will
mean an intrusion into the San Francisco Watershed area.
May 19, 1983
COMMITTEE FOR GREEN FOOTHILLS
Peninsula Conservation Center
2253 Park Blvd., Palo Alto,California 94306
Phone:327-5906 or 328-5313
RESOLUTION OF SUPPORT
FOR RELOCATION OF PROPOSED GOLF COURSE FROM EDGEWOOD
COUNTY PARK TO SOUTHERN WATERSHED SITE
WHEREAS: Edgewood County Park is a valuable biological resource
containing exceptional serpentine grassland habitat
for rare and unusual native plants and the checkerspot
butterfly, and
WHEREAS: The County Board of Supervisors has approved a Master
Plan and EIR for a golf course that would destroy two-
thirds of the serpentine grassland, and
14HEREAS: There is an alternative site in the southern watershed
that intensive field investigations have determined to
be far less biologically significant than Edgewood
County Park, and `
WHEREAS: The Committee for Green Foothills recognizes the long-
standing interest in a public golf course in San Mateo
County, and
WHEREAS: The southern watershed site has, over the years, been
identified in several planning documents as a potential
golf course site,
RESOLVED: That the Board of Directors of the Committee for r Green
Foothills will support use of the southern watershed site
for a public golf course provided Edgewood County Park is
maintained in a manner that preserves the serpentine
grasslands in their natural state, and provided that the
wetland habitat for the San Francisco garter snake on the
southern watershed site is protected.
This resolution was approved unanimously by the Board of Directors
of the Committee for Green Foothills at its May 10, 1983 meeting.
A REGIONAL GROUP WORKING FOR ENVIRONMENTAL QUALITY
Claims 83• Revised
Meeting 8.
June 8, 1983
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
Amount Name Description
5032 80.00 ABAG Conference Registration--H. (reach and
C. Britton
5033 20-00 American Red Cross CPR manikin Rental
5034 417.43 Betsy Bechtel May Coordinator's Fee & Misc. Expense for
May 14
5035 1,625.00 Louis Bordi Road Repairs
5036 815.00 California Advocates, Inc. Legislative Consultant Fee - May
5037 250.92 California Safety & Supply District uniform Expense
5038 10.97 Clark's Auto Supply Vehicle Supplies
5039 2,500.00 ClearCon Corp Trail/Road Maintenance ftmanita Ridge)
5040 604.94 Comninications Research Co. Radio Repairs
5041. 684.45 Contemporaries Temporary Trail Aides--Windy Hill
5042 300.00 Susan Cretekos Windmill Pasture Patrol--May
. 5043 47.54 H.S. Crocker Co. Office Supplies
5044 23.93 The Dark Roam Photo Processing
5045 700.00 Calif. Dept. of Parks & Rec. Training--J. Ferguson
5046 65.00 Emergency Vehicle Systems Vehicle Radio Repair
5047 40.00 Joan Ferguson Private Vehicle Expense
5048 238.77 First Interstate Bank Note Paying Agent Fees
5049 400.00 Foss & Associates Personnel Consulting Fee-May
5050 472.33 Foster Bros. Security Systems Locks
5051 90.00 GranTree Furniture Rental Furniture Rental
5052 221.25 Herbert Grench NRPA Conference & Meal Conferences
5053 53.20 Mary G"undert Reimbursement for Altimeter & Maps
5054 350.00 Peter & Lucia Hammar Reimbursement for Tenants' Pest Control
5055 1,050.31 Hengehold Motor Co. Truck Rental
5056 57.98 The Hub Selmeider's Inc. Uniform Supplies
5057 123.19 Hubbard & Johnson Misc. Field & Shop Supplies
5058 371.79 Eleanor Huggins May Coordinator's Fee & Misc. Expense for
May 14
5059 78.20 . Interior Technology Assoc. 1Nbving Expenses & Building Permit
5060 6,675.00 Rogers, Vizzard & TAllett Legal Services--April
5061 9.16 Keeble & Shuchat Photography Photo Processing
5062 1,760.83 Lawrence Tire Service, Inc. Tires for District Vehicles
Claims 83-11 Revised
Meeti- 83-14
June 1983
Page Iwo
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
Amount Name Description
5063 22.31 Los Altos Western Store District Uniform Expense
5064 32.75 Charlotte MacDonald Meal Conference
5065 11.00 Management Learning Lab. Subscription
5066 182.20 Mobil Oil Fuel for District Vehicles
5067 10.00 NRPA Publications Department Resource Book
5068 27.89 Pacific Gas & Electric Utilities
5069 18.24 Pacific Telephone ' Phone Service--Field Office
5070 4.81 Palo Alto Utilities Utilities
5071 37.50 Peninsula Times-Tribune Subscription .
S072 465.00 JohnPound Legal Research
5073 19.32 Rancho Hardware Field Supplies
5074 12000.00 Rhus Ridge Association. Repair Portion of Rhus Ridge Bridge
5075 561.38 William Ryan Company Septic Tank-MQntej3ello Open Space Prese:
5076 337.27 San Jose Camera Lens, Film, & Mailers
5077 25.90 David Sahguinetti Training Reimbursement
5078 455.67 Shell Oil Company Fuel for District Vehicles
5079 725.77 John S. Shelton, Inc. . Steel Piping
-5080 59.40 Patricia Starrett Private Vehicle Expense
5081 71.24 David Topley Reimbursement for Uniform Expenses
5082 511.72 Transcontinental Sales Co. Training Equipment
5083 29.66 Union Oil Fuel for District Vehicles
5084 132.81 U.S. Postmaster Bulk Mailing Postage
5085 65.14 Alice Watt Private Vehicle Expense
5086 100.42 West Publishing Company Resource Documents
5087 29.90 Del Woods Travel Expense Reimbursement
5088 5,000.00 DANA Real Property.Analysis Corp. Appraisal Services
5089 614.00 Flirm, Gray & Herterich. Insurance
5090 1,740.00 Pacific Telephone Phone Service & Installation Charges -
5091 - 10.00 Recorder, Santa Clara County Recording Fee
5092 139.68 Petty- cash Meal Conferences, Misc. Office Supplies,
Subscription, Film, and Processing
Claims 83 -" Revised 2
Meeting E F
June 8, 1983
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
III Amount
Name Description
5032 80.00 ABAG Conference Registration-:H. Grench and
C. Britton
5033 20.00 American Red Cross CPR Manikin Rental
5034 417.43 Betsy Bechtel May Coordinator's Fee & Misc. Expense for
May 14
5035 1,625.00 Louis Bordi Road Repairs
5036 815.00 California Advocates, Inc. Legislative Consultant Fee - May
5037 250.92 California Safety & Supply District Uniform Expense
5038 10.97 Clark's Auto Supply Vehicle Supplies
5039 2,500.00 C1earCon Corp Trail/Road Maintenance (1`tnzanita Ridge)
5040 604.94 CoIIuaaiications Research Co. Radio Repairs
5041. 684.45 Contemporaries Temporary Trail Aides--Windy Hill
5042 300.00 Susan Cretekos Windmill Pasture Patrol--May
. 5043 47.54 H.S. Crocker Co. Office Supplies
5044 23.93 The Dark Room Photo Processing -
5045 700.00 Calif. Dept. of Parks & Rec. Training--J. Ferguson
5046 65.00 Emergency Vehicle Systems Vehicle Radio Repair
5047 40.00 Joan Ferguson Private Vehicle Expense
5048 238.77 First Interstate Bank Note Paying Agent Fees
5049 400.00 Foss & Associates Personnel Consulting Fee-May
5050 472.33 Foster Bros. Security Systems Locks
5051 90.00 GranTree Furniture Rental Furniture Rental
5052 221.25 Herbert Grench NRPA Conference & Meal Conferences
5053 53.20 Mary Gundert Rei.mbursemernt for Altimeter & Maps
5054 350.00 Peter & Lucia Hammar Reimbursement for Tenants' Pest Control
5055 1,050.31 Heagehold Motor Co. Truck Rental
5056 57.98 The Hub Schneider's Inc. Uniform Supplies
5057 123.19 Hubbard & Johnson Misc. Field & Shop Supplies
5058 371.79 Eleanor Huggins May Coordinator's Fee & Misc. Expense for
May 14
5059 78.20 Interior Technology Assoc. Mving Expenses & Building Permit
5060 6,675.00 Rogers; Vizzard & TAllett Legal Services--April
5061 9.16 Keeble & Shuchat Photography Photo Processing
5062 1,760.83 Lawrence Tire Service, Inc. Tires for District Vehicles
Clair 3-11 Revised 2
Meets s3-14
June 8, 1983
Page Two
MIDPENINSULA REGIONAL OPEN SPACE DISTRICT
C L A I M S
Amount Name Description
5063 22.31 Los Altos Western Store. District Uniform Expense
5064 32.75 Charlotte MacDonald Meal Conference
5065 11.00 t Learning Lab. Subscription
5066 182.20 Nbbil, Oil Fuel for District Vehicles
, 5067 10.00 NRPA Publications Department Resource Book
5068 27.89 Pacific Gas & Electric Utilities
5069 18.24 Pacific Telephone - Phone Service--Field Office
5070 4.81 Palo Alto Utilities Utilities
5071 37.50 Peninsula Times-Tribune Subscription
5072 465.00 John Pound Legal Research
5073 19.32 Rancho Hardware Field Supplies
5074 1,000.00 Rhos Ridge Association. Repair Portion of Rhus Ridge Bridge
5075 561.38 William Ryan Company Septic Tank-Nbnte,.Dello Open Space Preserve
5076 337.27 San Jose Camera Lens, Film; & Mailers
5077 25.90 David Sanguinetti Training Reimbursement
5078 455.67 Shell Oil Company Fuel for District Vehicles
5079 725.77 John S. Shelton, Inc. . Steel Piping
-5080 59.40 Patricia Starrett Private Vehicle Expense
5081 71.24 David Topley Reimbursement for Uniform Expenses
5082 511.72 Transcontinental Sales Co. Training Equipment
5083 29.66 Union Oil Fuel for District Vehicles
5084 132.81 U.S. Postmaster Bulk Mailing Postage
5085 65.14 Alice Watt Private Vehicle Expense
5086 100.42 West Publishing Company Resource Documents
5087 29.90 Del Woods Travel Expense Reimbursement
5088 5,000.00 DANA Real Property Analysis Corp. Appraisal Services
5089 614.00 Flinn, Gray & Herterich. Insurance
5090 1,740.00 Pacific Telephone Phone Service & Installation Charges
-5091------1-0:80----Recorder,-Santa-Elam-Cot rty--- +--Recording-Fee- .
5092 139.68 Petty. C.ash Meal Conferences, Misc. Office Supplies,
Subscription, Film, and Processing
5093* 3,264.53 William Wilkins Interest (settlement) Payment
*Added verbally at June 8 meting.