HomeMy Public PortalAbout20140930 - Elementary School Building Committee - Meeting Minutes
Hopkinton Public Schools
89 Hayden Rowe – Hopkinton MA 01748
Hopkinton Elementary School Building Committee
Basement Level of HCAM Studios
77 Main Street
September 30, 2014
7:00 p.m.
Chair Joe Markey called meeting to order at 7:00 p.m.
Attendees:
Joe Markey, Chair Mike Shepard, Vice Chair Jon Graziano
John Mosher John Weaver Pam Waxlax
Dr. Cathy MacLeod (non-voting) Dave Daltorio (non-voting) Rob Nickerson, Clerk (arrived 8:00)
Norman Khumalo (non-voting)
Absent:
Kelly Knight (non-voting)
Lauren Dubeau (non-voting) Ralph Dumas (non-voting)
Public Attendees:
Meeting Televised
Also present: Tim Bonfatti, Jeff D’Amico and Laureen Westman of Compass Project Management, Inc.
I. Community Input: None at this time.
II. Approval of Minutes
MOTION: Mr. Shepard moves to approve the minutes from August 12, as amended, seconded
by Ms. Waxlax.
Voted: 6-0-0.
III. Review and Approve on Payment of Invoices
MOTION: Mr. Shepard moves to approve the invoice #2004424, from Miyares and Harrington
LLP, dated August 22, 2014 in the amount of $997.50, seconded by Ms. Waxlax.
Voted: 6-0-0.
MOTION: Mr. Shepard moves to approve the invoice #CPM 44-01, from Compass Project
Management, dated August 31, 2014 in the amount of $8,351.91 for OPM professional services
and reimbursement from Community Newspaper Company seconded by Mr. Weaver.
Voted: 6-0-0.
IV. Designer Selection Update
Six firms submitted applications for Designer Selection: Design Partnership of Cambridge, Drummey
Rosane Anderson, Flansburgh Architects, JCJ Architecture, Mount Vernon Group, and OMR Architects.
The 3 district representatives (Dr. MacLeod, Mr. Shepard and Mr. Graziano) will participate as part of
the MSBA’s Designer Selection Panel (DSP) scheduled for Tuesday October 7th in Boston. The DSP
may shortlist 3 design firms for an interview at their following meeting on October 21st.
HESBC suggest Mike Shepard and Ralph Dumas coordinate/assist CPM with designer contract
negotiation and keep Town Manager apprised.
V. Communications and Community Engagement
Community Engagement Charrette: tentative date (will confirm once designer is selected): Saturday,
November 22nd 8am-12noon, location TBD.
CPM and Rob are schedule to talk this week about the design of the project website. The HESBC will
continue to manage the social media sites for the project
VI. Updates related to Potential Sites
The Board of Selectman have authorized the Town Manager to coordinate with the HESBC and enter
into conversations with property Owner’s in relation to testing, studying and potential use/acquisition of
property for potential school site.
MOTION: Mr. Shepard moves the HESBC convey to the Town Manager their desire for him to
enter into investigations and conversations with any potential property owners and that he not
be limited to the Hehn property, Water Fresh Farm (Todaro) property, Irvine property and 2
properties adjoining the Elmwood School property (at corner of Elm and Wood Streets)
seconded by Mr. Graziano.
Voted: 6-0-0.
Compass Project Management has solicited Geotechnical proposals to conduct site exploration at the
Elmwood School and Irvine properties. Proposals include 2 days of borings and one report.
PSI quote for $10,560 and PARE quote for $15,131. CPM requests approval to award to PSI.
Discussion: Geotechnical investigations required as due diligence so the Designer can begin
their site studies. The owners of the Irvine property have provided written authorization for site
exploration, private developers have conducted previous site investigations but the results have
not been made known. The Town Manager has been in contact with the owners of the Water
Fresh Farm property to request access to existing testing reports. CPM will coordinate Elwood
School site investigations with Al Rogers.
MOTION: Mr. Shepard moves to authorize Compass Project Management to enter into a
contract with PSI in the amount of $10,560 to conduct 2 days of borings on the Elmwood School
and Irvine properties and to prepare one report, seconded by Mr. Mosher.
Voted: 6-0-0.
VII. Other Business
Documentation of meeting minutes: CPM to continue to record the minutes and coordinate with Ms.
Waxlax and the Town Manager to determine if hyperlink to documents is appropriate and possible.
VIII. Next Meeting Dates
a. The Designer Selection Panel will be held on October 7,, 2014, time TBD.
The MSBA offices at 40 Broad Street, 5th floor in Boston.
b. The next Working Group meeting will be held on October 14,, 2014 at 7:00am.
Location: Superintendent’s Conference Room.
c. The next ESBC Full meeting will be held on Monday, October 27, 2014 at 7:00pm.
Location: Basement Level of HCAM Studios, 77 Main Street.
MOTION: Ms. Waxlax motions to adjourn at 8:16 PM, seconded by Jon Graziano.
Voted: 6-0-0.
Respectfully submitted,
Laureen Westman
Assistant Project Manager
Compass Project Management