HomeMy Public PortalAboutCommunity Preservation Committee -- 2016-01-27 Minutes I
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Approved: 02/17/16
Y o a y VOTE: 5-0-0
r = =_ 2198 Main Street
Brewster Massachusetts 02631-1898
(508) 896-3701
FAX(508) 896-8089
COMMUNITY PRESERVATION COMMITTEE
Held a Regular Meeting
On Wednesday, January 27, 2016 at 4:30 p.m.
At The Brewster Torun Office Building, 2198 Main Street, Brewster, MA
MEETING MINUTES OF JANUARY 27 2016
Present: Roland Bassett, William Klein, Paul Ruchinskas, Barbara Burgo, Elizabeth Taylor and Peter
Johnson.
Absent: Joan Carstanjen and Jeanne Boehm
Also present: Ellen Bearse, Marianne Hobbs
The Chair called the meeting to order at 4:30 pin
Recording or Taping Notification: `ids required by the 0pett�VfeetittgLasv ive are it forlrtitrgyou that the To)t>rt ii'ill be
audio taping and video taping this public meeting. In addition, if anyone else intends to either video or audio tape this meeting
they are required to inform the chair." We request that all cell phones be turned off or to vibrate.
1. Approve minutes of January 13, 2016 CPC meeting.
Motion made by Roland Bassett to approve the January 13, 2016 meeting minutes
as corrected. William Klein seconded.
VOTE: 6-0-0
2. Approve minutes of January 8, 2016 CPC Housing Sub-committee meeting.
Due to a lack of quorum of the Housing Subcommittee, a vote on these minutes was
postponed to a later date.
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BREWSTER TOO CLERK
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CPC Meeting Minutes
January 27, 2016 Page 1 of 5
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3. Status updates on funding requests
There was a review and discussion by the Committee of the following applications with
votes on these projects to be taken at the February 10, 2016 meeting.
a. Brewster Recreation Department- Babe Ruth Baseball Field Rehabilitation
$60 000 : Ellen Bearse, Recreation Director explained that she is requesting
$60,000 for this phase of rehabilitating the Babe Ruth baseball fields and included
work done last year on the little league fields in the total cost of the project,
$182,000. It was recommended to change the total cost of the project to $60,000.
The project is expected to cost $50,000 with a contingency of$10,000 set aside for
unexpected expenses. If costs exceed the $60,000, the Recreation Revolving Fund
that currently has a balance of about $72,000 will be used. Since Revolving Funds
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are used for recreation program salary expenses, it is hoped they will not be
necessary. In 2013 the rules were amended and CPA's can now fund recreation
projects from the Open Space allocations.
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b. Cape Cod Village- 16 units of community housing for adults with autism in
Orleans $100,000. The Committee received Information about the turnover rate
for this model for housing and it is very low. There was a question about how E
many regional residents would be offered housing. For this project it is felt that the
current rules do not apply and how to allow a regional preference is still being
investigated. There was discussion on possible conditions that could be put in the
award letter. Gisele Gauthier and Bob Jones will be asked to be present to answer
any questions at the February 10, 2016 meeting before the vote is taken. The draft
letter from the Brewster Housing Partnership was distributed to the Committee.
Concern was expressed about the lack of an affordable housing deed restriction
and this needs to be investigated further. There was discussion on ownership and
if there would be any deed restrictions in a transfer of title. Currently the state will
only fund 8 affordable housing units of this type, so this will need to be worked
out. Ther is the potential of building only 8 units for autistic adults with the other
S built as another type of affordable housing units.
c. Harwich Ecumenical Council for the Homeless (HECH)-. emergency housin
rehabilitation loan program ($118,000): The Chair met with the Town
Administrator, Assistant Town Administrator, and the Town Counsel. All of the
mortgages being recorded by the town has become cumbersome for administrative
and town counsel time. It has been recommended that HECH be the holder of the
mortgage to streamline the process. Once a mortgage is paid, the funds will be
returned to the town. Also, it has been requested to streamline the process by
having HECH request the funds that they manage and they issue the mortgage.
CPC Meeting Minutes
January 27, 2016 Page 2 of 5
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The CPC would need to receive reports at agreed upon intervals. This way the
CPC will vote so much money per year for the HECH to manage. Once properties
are sold, these funds will return to the program. Once a project is completed, a
satisfaction survey is to be filled out by the participant. Currently there are two
approved projects that will require modifications and when these changes are voted
by the CPC the voting language could be inserted to allow the mortgages to be held
by HECH. There may also be a request to do this with the other three approved
projects that have not required change orders.
d. Cape Cod Repertory Theatre Company- rehabilitation of„historic Crosby Barn„
($225,000): There was discussion about the Massachusetts historic register and the
Crosby house and barn are listed under the address listed in the town's assessor's
records. The Brewster Historical Commission will be meeting this week and the
Chair will be notified that the building's historic eligibility criteria have been met.
The historic consultant Eric Dray plans on attending this meeting. There was
discussion on if a preservation restriction was necessary. The public benefit of the
building was reviewed and it is felt that the plans for the first floor space meets this
criteria and is expected to be done in Phase II. However, Phase II cannot take
place without Phase I that is the basement and structural reinforcement to the barn
to protect it. It is believed that this building will be kept historic, but the period to
be restored to has not been determined, whether to the Crosby era or the Camp
Monomoy era. This project will need to be done to the Secretary of the Interior
Standards and this will be stipulated in the award if it is made. It is hoped that the
Brewster Historical Commission will give its determination of the project to the
CPC by its meeting on February 10, 2016.
4. Report on FY 2017 CPC revenue projections and draft Town Meeting warrant
A placeholder has been insetted in the Town Meeting Warrant and a request has been
made for a placeholder in the Special Town Meeting Warrant also. Revenue
projections were reviewed and the $956,000 for FY '17 and this includes a local
contribution of about $787,000 and a conservative twenty-two percent match of state
funds of about $169,000. In order to allocate these funds, there needs to be a vote by
Town Meeting. The reallocation of funds was discussed and it may be a good idea that
the money received from the state should be allocated every fall to keep current.
CPC Meeting Minutes
January 27,2016 Page 3 of 5
5. Discussion and vote on payment of 2016 dues to the Community Preservation
Coalition
It is felt that this organization provides excellent information and the recommendation
was made to approve paying the dues.
Motion made by Elizabeth Taylor to approve the payment of 2016 dues to the
Community Preservation Coalition for $3,500. Roland Bassett seconded.
VOTE: 6-0-0
6. Vote to increase the funding amount on up to two (2) of the mortgages on HECH's
Housing Emergency Loan Program.
The vote on these was deferred to a later meeting, as the information was not ready for
tonight's meeting.
7. Discussion of provisions and requirements that accompanied the Town's conversion
from the Cape Cod Land Bank to the Community Preservation Act.
The Finance Committee will have the CPC on its March 16, 2016 agenda regarding
allocations, revenues, and a discussion on the 3 percent being reduced to 2 or 2.5
percent to help offset some of the expenses coming down the road such as the new Fire
Station. The DOR rules were sent to the Finance Chair and because the Land Bank was
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set at 3 percent, when it converted to CPA, the 3 percent is in effect through fiscal year
2020. Should the CPA disappear following 2020, there was a review of the outstanding
bonding obligations, as taxpayers would be assessed to pay for these bonds. There will
be further discussion at the March 161" Finance Committee meeting on these issues.
8. Topics that can be legally discussed that the chair could not have reasonably
anticipated.
There was discussion on the application where the Brewster Conservation is proposing
the purchase of 11 acres for $275,000 and they are requesting $125,000 of CPA funds
to complete the purchase. The Water Department has been approached to see if this
parcel would be important to the Sheep Pond Water Shed. Peter Johnson will recuse
himself from a vote on this project, as he is a board member of the Brewster
Conservation Trust. It is hoped to have this project on the Spring Town Meeting
Warrant. The Brewster Open Space Committee application was distributed to the
Committee.
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CPC Meeting Minutes
January 27,2016 Page 4 of 5
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One member left the meeting.
9. Next meeting- Wednesday, February 10, 2016 at 4:30 p.m. at Brewster Town Hall.
Motion made by Roland Bassett to adjourn the meeting at 4:29 pm. Peter Johnson
seconded.
VOTE: 5-0-0
Respectfully submitted,
Donna J. Moberg, Recording Secretary
Items used in the meeting:
• CPC housing Subcommittee draft minutes of January 8, 2016
• Draft CPC Meeting Minutes of January 13, 2016
• Brewster Coalition 2016 dues
• CPA Bulletin 2004 16 B Land Bank Conversion
• Coalition 2015 Year in Review
• Cape Rep der Letter dated November 29, 2007
• Brewster Conservation Trust document dated January 26, 2016
• Application from Brewster Open Space Committee dated January 25, 2016
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CPC Meeting Minutes
January 27, 2036 Page 5 of 5