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HomeMy Public PortalAboutCommunity Preservation Committee -- 2016-04-27 Minutes F-W moi., Approved: 5/25/16 tvVOTE: 6-0-2 2198 Main Street Brewster, Massachusetts 02631-1898 CORPOR (508) 896-3701 FAX (508) 896-8089 Iwo N ITY PRESERVATION COMMITTEE Held a Regular Meeting on Wednesday, April 27, 2016 at 4:30 p.m. at The Brewster Town Office Building, 2198 Main Street, Brewster, MA MEETING MINUTES OF April 27, 2016 Present: Vice-Chair Jeanne Boehm, Roland Bassett, Joan Carstanjen, William Klein, Elizabeth Taylor and Peter Johnson. Also present: Historic Consultant Eric Dray, Town Counsel Sarah Turano-Flores, and Janine Perry of the Cape Repertory Theatre, and Assistant Town Administrator Jillian Douglass. Absent: Chair Paul Ruchinskas and Barbara Burgo The Vice-Chair called the meeting to order at 4:35 pm. Recording or Taping Notification: As required by the Open Meeting Law we are informing you that the Town will be audio taping and videotaping this public meeting. In addition, if anyone else intends to either video or audio tape this meeting they are required to inform the chair."We request that all cell phones be turned off or to vibrate. 1. Vote to approve minutes of March 23, 2016 CPC meeting. Motion made by Roland Bassett to approve the meeting minutes of March 23, 2016 as presented. William Klein seconded. VOTE: 3-0-3 The meeting moved to Agenda item 3. 2. Vote: A) To approve new mortgage on HECH's Housing Emergency Loan Program: HECH - Brewster Housing Emergency Program: This is a new HELP program mortgage. All of the rotted trim needs to be replaced and painted, a slider will be removed, sheet rock to repair damage to the building, and the removal of a sun space that is leaking for a cost of $20,657.35. There was a review of the process whereas following receipt of an application, the applicant is preapproved, then a scope of work is drafted to ensure the project will not exceed the $25,000 limit and then the project is put out to bid. Community Preservation Committee Meeting Minutes of April 27, 2016 Page 1 of 4 Move that, pursuant to the Vote on Article 7 (Item 2) of the Brewster Special Town Meeting held on May 4, 2015, and the Grant Agreement dated August 25, 2015 by and between the Town of Brewster Community Preservation Committee ("CPC") and the Harwich Ecumenical Council for the Homeless ("HECH"), wherein the CPC agreed to grant the HECH One Hundred Eighteen Thousand and 001100 ($118,000.00) Dollars to administer the Homeowner Emergency Loan Program (HELP) that would provide 0% loans of up to $25,000 for low income homeowners in Brewster to make critically needed health, safety, and energy efficiency repairs to their homes, and as a condition of the Grant Award, the CPC shall be entitled to recapture its funding should the homeowner ever sell or transfer the Property except to an income eligible heir who will live in the home as their principal place of occupancy. Christopher & Skylar Rodericks, of 8 Sumner Lane, Brewster, MA. have been certified to have met all the underwriting and program criteria to receive a loan under the HELP and to secure such loan and the aforementioned grant condition, she has agreed to grant the Town of Brewster a mortgage interest of$20,657.35 (Twenty Thousand, Six Hundred Fifty-Seven dollars and Thirty-Five cents) in the property and to record the mortgage instrument against the title to the property at the Barnstable County Registry of Deeds, the Community Preservation Committee hereby Votes to accept said mortgage interest on behalf of the Town of Brewster. Motion made by Peter Johnson and seconded by Roland Bassett. The vote was 6 yes, 0 no and 0 abstentions. In the recently completed COA survey, it was noted that providing funds such as these was important for people to be able to age in place. B) To increase the funding amount on one of the mortgages on HECH's Housing Emergency Loan Program: It has been determined that this is not necessary. 3. Discussion: Cape Cod Repertory Theatre Company rehabilitation of the historic Crosby Barn Jeanne Boehm informed the CPC that a Brewster resident had concerns about the Cape Repertory Theatre project and approached the Finance Committee and asked them to revote their decision. The Chair of the Finance Committee polled the Committee and the consensus was not to take a revote. The Vice-Chair requested in the future that if a resident has a problem with a project that they come to the CPC to voice their concern. Historic Consultant Eric Dray felt that a full foundation was the best way to preserve the Crosby Barn even though it is larger than the original foundation that was there. Town Counsel Sarah Turano-Flores agreed that the full foundation would help to preserve the structural integrity of the building and thus was allowed. With the oversight of the Community Preservation Committee Meeting Minutes of April 27, 2016 Page 2 of 4 different parties involved, DCR, Massachusetts Historic Commission, and Eric Dray the public views of the barn and the setting will be preserved as much as possible. Eric Dray will put his information in an e-mail to the Vice-Chair for referral at Town Meeting. Town Counsel Sarah Turano-Flores reviewed the long-term public benefit and she contacted DOR and DCR relative to concerns about how to restructure a recapture provision to ensure the long-term public benefit was protected. The draft grant award letter covers this and should protect the town in the future. The draft award letters including the Cape Rep Theatre were distributed to the Committee. 4. Grant Letters: There was a review of the following grant award letters: - Babe Ruth Baseball Field Rehabilitation: There was no review of the award letter. - Cape Rep Theatre - Crosby Barn Preservation and Rehabilitation: Town Counsel Sarah Turano-Flores reviewed the draft award letter. She has contacted DOR about the process to recapture funds. DCR will be asked to enter into a contract with the town that if the state decided to sell this property without any preservation historic restriction, the state will reimburse the town. If this option does not fly with DCR, the town's attorney has been requested to research with DCR what will work. Janine Perry reviewed the public benefits of the Cape Repertory Theatre project and passed out to the Committee a summary entitled, "Addendum to CCP Application for funds to Save the Crosby Barn Cape Cod Repertory Theatre Company, Inc. (Cape Rep) April 27, 2016," that outlined of all of the public benefits per her conversation with the State Building Inspector. 1. Guided tours of the interior for educational purposes 2. Exhibits of the historical significance of the entire property lease by the theatre, the Barn in particular and also the process of rehabilitation of the same. 3. State Building Department supervised and regulated receptions, lectures, and other events open to the public to raise awareness of or educate the public in the historical restoration project or events intended to raise money for its renovation. Town Counsel Sarah Turano-Flores is satisfied that Phase I meets the guidelines for public benefit. Due to the storage available in the barn, Cape Rep has one of the largest set collections on the Cape and other theatres often come to them to borrow props and set designs. - Cape Cod Village: Town Counsel Sarah Turano-Flores reviewed the draft award letter dated April 21,_2016 and this needs to be revised further to change the language from a grant to a mortgage. The mechanics of making this award a mortgage is still being worked on and will be made upon consultation with the Chair of the CPC. Community Preservation Committee Meeting Minutes of April 27, 2016 Page 3 of 4 HECH - Brewster Housing Emergency Program: There was a review of the two changes to this award letter as it was originally drafted. Asset limits were reconfigured. HECH must ensure and certify that income and assets have been investigated and meet the income eligibility to keep the home affordable. How the income certification is to be done also needs to be outlined. HECH also needs to agree to the form of mortgage documents have been negotiated in the 2015 project and have been tweaked for the 2016 project and that will be attached to the award letter as an exhibit. Upon return of the Chair, these drafts will be finalized and sent out following town meeting. This makes the whole process streamlined. The meeting returned to Agenda Item 2. 5. Treasurer's Report Elizabeth Taylor reviewed the Treasurer's Report dated March 31, 2016. There was a question on open projects particularly the Mill Sites. At the end of the 2-year grant award, the Committee will decide if the project needs to be extended following an update on the project by the applicant. 6. Topics that the chair could not have reasonably anticipated. The Cape Cod Commission recently awarded Brewster a $25,000 grant to update the housing production report and these funds will go to pay for a consultant. On the CPA website it was noted that the Massachusetts House of Representatives finalized the FY '17 budget and will provide up to $10,000,000 from the state surplus funds if available. The next meeting will be held on Wednesday, May 11, 2016 at 4:30 pm. Motion made by Roland Bassett to adjourn the meeting at 5:25 pm. Peter Johnson seconded. VOTE: 6-0-0 Respectfully submitted, Donna J. Moberg, Recording Secretary Items used at the Meeting: • Draft Minutes of March 23, 2016 • Addendum to Cape Rep application • Draft Award Letters for Cape Rep, Cape Cod Village, and HECH Community Preservation Committee Meeting Minutes of April 27, 2016 Page 4 of 4