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Home My Public Portal About19830919 - Agendas Packet - Board of Directors (BOD) - 83-23 Meeting 83-23 AA. MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 SPECIAL MEETING BOARD OF DIRECTORS A G E N D A Monday 375 Distel Circle, D-1 September 19, 1983 Los Altos, California (7 : 30) ROLL CALL OLD BUSINESS WITH ACTION REQUESTED 1. Discussion of Process for Filling Vacant Directorship in Ward 3 by Appointment -- H. Grench Approval of an Application Form Establishment of Procedure for Filling the Vacancy 0 Establishment of a Timetable for Filling the Vacancy CLOSED SESSION (Land Negotiations and Litigation) ADJOURNMENT H~A-Grench,GeneralManager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin M-83- 114 (Meeting 83-23 Sept. 19, 1983) IvIor MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM September 16, 1983 TO: Board of Directors FROM: H. Grench, General Manager PREPARED BY: C. Britton, Land Acquisition Manager and J. Fiddes, Administrative Assistant SUBJECT: Discussion of Process for Filling Vacant Directorship in Ward 3 by Appointment Background: At the Special Meeting of August 18, 1983, you called an election for December 13 to''fill the vacant directorship in Ward" 3 with the added provision that "if it is allowed by law, the District appoint by appropriate procedures the re- placement, if the election is cancelled." Because of constitutional conflicts, the State Supreme Court cancelled the election scheduled for December 13. You now need to determine the procedure for filling the Ward 3 vacancy by appointment. Discussion: In order to fill the Ward 3 vacancy by appointment, the appointment would have to be made by October 13, 1983 (60 days from Barbara Green's August 14 resignation date) . In that case the following items need your consideration: 1 ) Approval of an application form: Directors Duffy and Hanko were appointed on August 10, 1983 to review the application form that had been used in filling prior vacancies. Accordingly, the application form they are recommending for use is attached for your consideration. 2) Establishing a procedure for filling the vacancy - interviewing of appli- cants: Options you may want to consider include: a) No interviews. b) Public interviews by the full Board (a date or dates will need to be set for these interviews). c) Appointment of a Board committee to review applications. The role of such a committee will need to be defined. 3) Establishing a timetable for filling the vacancy: Government Code Section 1780 requires that a notice of vacancy shall be posted in three or more conspicuous places in the District at least 15 days before the appointment is made. Staff would post the notice from Tuesday, September 20, 1983 through Wednesday, October 4, 1983. Directors Duffy and Hanko have indicated they would also like the Board to discuss whether the appointment process for filling the vacancy in Ward 3 should be limited to individuals who filed nomination papers for the position. Recommendation: Following your discussion on the process for filling the vacant directorship in Ward 3 by appointment, I recommend you approve the application form, establish a timetable and procedure for filling the vacancy by appointment, and take any other action necessary to fill the vacancy. y M-83-114 (Meeting 83-2 � Sept. 19, 1983) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT i MEMORANDUM September 16, 1983 TO: Board of Directors FROM: H. Grench, General Manager PREPARED BY: C. Britton, Land Acquisition Manager and J. Fiddes, Administrative Assistant SUBJECT: Discussion of Process for Filling Vacant Directorship in Ward 3 by Appointment Background: At the Special Meeting of Au ust 18 1983 you called an election for g p 9 g � � December 13 to :fill the vacant directorship in Ward" 3 with the added provision that "if it is allowed by law, the District appoint by appropriate procedures the re- placement, if the election is cancelled." Because of constitutional conflicts, the State Supreme Court cancelled the election scheduled for December 13. You now need to determine the procedure for filling the Ward 3 vacancy by appointment. Discussion: In order to fill the Ward 3 vacancy by appointment, the appointment would have to be made by October 13, 1983 (60 days from Barbara Green's August 14 a d 1 case the following items need our consideration: resignation ate). n that se g y 1 ) Approval'of an application form: Directors Duffy and Hanko were appointed on August 10, 1983 to review the application form that had been used in filling prior vacancies. Accordingly, the application form they are recommending for use is attached for your consideration. 2) Establishing a procedure for filling the vacancy - interviewing of appli- cants: Options you may want to consider include: a) No interviews. b) Public interviews by the full Board (a date or dates will need to be set for these interviews). role c) Appointment of a Board committee to review applications. Th e o e of such a committee will need to be defined. 3) Establishing a timetable for filling the vacancy: Government Code Section 1780 requires that a notice of vacancy shall be posted in three or more conspicuous places in the District at least 15 days before the appointment is made. Staff would post the notice from Tuesday, September 20, 1983 through Wednesday, October 4, 1983. Directors Duffy and Hanko have indicated they would also like the Board to discuss whether the appointment process for filling the vacancy in Ward 3 should be limited to individuals who filed nomination papers for the position. Recommendation: Following your discussion on the process for filling the vacant directorship in Ward 3 by appointment, I recommend you approve the application form, establish a timetable and procedure for filling the vacancy by appointment, and take any other action necessary to fill the vacancy. tDRAFT y 23MC x MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Application for Director, Ward 3 (Please type or print) Name Residential Voting Address Telephone(s) � Date of Application Please list your community activities and/or work experience below: i I Please indicate why you are interested in serving as Director on the Midpeninsula Regional Open Space District Board of Directors and what are your goals for the District's next ten years? Page Two a I What level and types of activities do you favor on District preserves? activities oppose? I What do you see as the major issues of the District in the next few years? What solutions do 99 you suggest?st. Y Vk FT Page Three Please list any additional information about yourself wM ch you would like to include (hobbies, education, family, etc. ) i f, I Signature of Applicant Date NOTE: All applications will be made available for public inspection. Attached is a copy of the District's Conflict of Interest Code: i