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Home My Public Portal AboutCommunity Preservation Committee -- 2016-08-03 Minutes ,vyv�v�� 1 �plr}S�fiiF_Wiri�/f/� Approved: 08/10/16 VOTE: 3-0-0 9F 4 2198 Main Street 0 Brewster,Massachusetts 02631-1898 (508) 896-3701 CL — -` FAX(508)896-8089 COMMUNITY PRESERVATION COMMITTEE Held a Housing Sub-Committee Meeting On Wednesday,August 3, 2016 at 10:00 a.m. At The Brewster Town Office Building,2198 Main Street,Brewster,MA MEETING MINUTES OF CPC HOUSING SUB-COMMITTEE July 27 2016 Present: Paul Ruchinskas Chair CPC, Jeanne Boehm Vice-Chair CPC, Barbra Burgo, CPC Member and Jillian Douglas, Assistant Town Administrator Also Present: Leedara Zola for Habitat for Humanity The Chair called the meeting to order at 10:10 am Recording or Taping Notification "As required by the Open Meeting Law we are informing you that the Town will be audio taping this public meeting. In addition, if anyone else intends to either video or audio tape this meeting they are required to inform the chair. " We request that all cell phones be turned off or to vibrate. 1. Discussion of Habitat for Humanity of Cape Cod, Inc. request for $350,000 for Phase I of the Tubman Road Project. There was discussion on the Habitat for Humanity of Cape Cod, Inc. request for$350,000 for Phase I of the Tubman Road community housing project. Leedara Zola reviewed the CPC application and reviewed the Habitat for Humanity requirements. Habitat is ready to submit building permits and is currently in the process of cutting in the roadway and installing utilities. There will be a total of 14 homes built in this area and due to the number of homes the construction costs are a little higher. Habitat researched other funding opportunities such as Mass Works which were not a good fit for this project because of the density and public road requirements. Phase I requested funds will be to complete infrastructure, completing the whole road for all 14 homes though only six houses will be built in this phase. When Habitat started this process it was their understanding that the town would support $100,000 per housing unit and the whole project has been based on this number. There will be nine 3-bedroom, four 2-bedroom, and one 4-bedroom house, and this is based on an analysis of recent Habitat project applicants. Phase I will build three 3-bedroom homes,two 2-bedroom homes and one 4-bedroom home. The 4-bedroom will be a colonial and will be located at the beginning of the development. There was a brief review of the zoning waivers requested that deal mainly with lot size and setbacks. The horse trail easement was required as part of the sale of the property from the original owners who own the abutting land. The easement is for horses and pedestrians only with vehicles used only for maintenance and repair of the trail. The trail will be seven feet wide. CPC Housing Sub Committee Meeting Wednesday,August 3,2016 Page 1 of 3 This application for CPC funds is for Phase I that will be the front part of the project and includes funding to finish the infrastructure to service the entire neighborhood and that will allow access to the rear of the property and will cover road paving and water line extensions. There was a brief discussion on whether Phases were really necessary given how the project will progress. This will be ultimately determined by the CPC. It is expected to begin volunteer construction in July 2017. There was discussion on how to present Phase I that will include the entire development infrastructure and six units. There was a review of CPC funds currently available as final numbers are not yet available; however, there was about $336,000 appropriated by Town Meeting into the FY 2017 community housing and 30% reserves. There will be homeowner's association that will take care of plowing and drainage and road repair. A professional management company will collect the homeowner's association fees. A question was asked when the CPC will tackle the global funding issues, e.g.how funds will be divided between rental and ownership needs. Total development costs are $395,000 per unit that is much higher than some other recent comparable Habitat multi-home projects. The acquisition cost is $60,000 per unit that is high for an affordable housing development, and site costs are about $70,000 per unit. The reasons why this development is higher will need to be outlined going forward, and Leedara will go back and investigate the difference. Energy saving features, including solar, were reviewed along with the difficulties with funding timelines that do not coincide with development timeframes. CPC will require Habitat to have all of its funding in place before CPC funds are expended, and there was a brief review of some of the funding that Habitat plans on receiving and how that condition would be met. Habitat has an excellent reputation on past developments with meeting its obligations. It was known when CPC funded the acquisition that Habitat would be coming back for the infrastructure in this project. Motion made by Jillian Douglas that the Housing Sub-Committee supports the $350,000 request of Habitat for Humanity for infrastructure pending confirmation that CPC has the necessary funds available to fund this request. Jeanne Boehm seconded. VOTE: 4-0-0 There was a brief review of the current restrictions on the project. The Sub-Committee should think of any additional restrictions to be added to this request such as when CPC funds would be available to be expended such as following town meeting vote. There was discussion on a specific reserve amount being held back such as 10 percent until the first six homes are completed and occupied. There was a review of the Habitat process and families are usually not selected for the homes until the houses are ready to be built. There was discussion on site and construction costs and it has been found these per unit costs are very accurate. Site costs can vary depending on what is found on the site. Potential Conditions: 1. Disbursement of funds following town meeting vote 2. Language such as CPC must approve the receipt other committed funds 3. Hold back of 10% of the project funds until execution of the deed restrictions There was a discussion on what will constitute as committed funds such as loans, private donations etc. and how they could be verified and if it were necessary they all be received before CPC funds were expended. These financial security details will require further work and town counsel input. The hold back will need to be decided if it is per home closing. CPC Housing Sub Committee Meeting Wednesday,August 3,2016 Page 2 of 3 This will be brought before the CPC at next week's meeting, but the final accounting piece probably will not be available. It was suggested that CPC have a discussion on the town's big picture for housing and there was a brief review of some of the potential requests for spring town meeting. Next Wednesday, August 10, 2016 at 4:30 pm. is the next CPC meetings 2. Topics the Chair did not reasonably anticipate Jill reported that the Cape Cod Commission through a technical assistance grant funded the consultants who will be updating the 2009 Housing Production Plan. There was a meeting and site visit with the consultants, and they developed a timeframe so that the report will be completed by the end of December 2016. It is hoped to come up with a blueprint for how the town should tackle housing and come up with some strategies. 3. Adjournment Meeting was adjourned at 11:30 am. Respectfully submitted, Donna J. Moberg, Recording Secretary CPC Housing Sub Committee Meeting Wednesday,August 3,2016 Page 3 of 3