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Approved: 01/11/2017
VOTE: 4-0-2
2198 Main Street
8 \` Brewster, Massachusetts 02631-1898 €'
(508) 896-3701
FAX (508) 896-8089 3
COMMUNITY PRESERVATION COMMITTEE
Held a Regular Meeting
On Wednesday, December 14, 2016 at 4:30 p.m.
At The Brewster Town Office Building,2198 Main Street, Brewster,MA
MEETING MINUTES of December 14, 2016
Present: Chair Paul Ruchinskas, William Klein,Peter Johnson, Roland Bassett, Barbara Burgo, Jeanne
Boehm, Faythe Ellis, and Elizabeth Taylor.
Absent: Joan Carstanjen
The Chair called the meeting to order at 4:34 pm.
Recording or Taping Notification: "As required by the Open Meeting Lase we are informingyou that the Town will be
videotaping and/or audio taping this public meeting. In addition, if anyone else intends to either video or audio tape this meeting
they are required to inform the chair." We request that all cell phones be tanned off or to vibrate.
1. Welcome to new member and introductions.
Chair Paul Ruchinskas welcomed and introduced Faythe Ellis to the Community Preservation
Committee as the Historical Commission representative. She grew up in Brewster, is new to the
Historical Commission but has served on the Mill Sites Committee for many years. The
Committee introduced themselves: Roland Basset--Recreation Commission representative; Peter
Johnson—Citizen's representative; William Klein—Conservation Commission representative;
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Paul Ruchinskas—Chair and Citizen's representative; Jeanne Boehm—Vice-President and
Citizen's representative; Elizabeth Taylor----Planning Board representative; Barbara Burgo—
Housing Authority Commission representative; (Joan Carstanjen is Citizen's representative absent
this afternoon), j
2. Vote to approve October 26, 2016 meeting minutes.
Motion made by Roland Bassett to approve the October 26, 2016 meeting minutes as amended.
William Klein seconded. j
VOTE: 7-0-1
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3. Review and discussion of November 14, 2016 Town Meeting CPC warrant article outcomes,
including potential vote to request that Town Counsel provide guidance to the Committee on how
best to write articles that would reduce the possibility of amendments to CPC articles at Town
Meeting.
Chair Ruchinskas reviewed the CPC warrant article that was amended on the floor at town meeting
to request a buffer be installed in the Habitat project. Habitat is considering installing a buffer.
CPC Meeting Minutes of
December 14, 2016 Page 1 of 5 I
There was some confusion following town meeting about what actually was amended. After
consulting with Stuart Saginor of the statewide Community Preservation Coalition and it was
learned that Town meeting can approve the warrant article or turn it down, they can reduce the
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amount of the article, but they cannot increase the funding. There is no clear guidance from the
Massachusetts Department of Revenue on warrant article amendments. Town meeting can also
deny the current project, while reserving the funding for a different project. Some towns do not
allow for amendments to their articles as they feel they can only approve those articles approved
by the CPC and an amendment changes the article. There was discussion about amendments to
CPC warrant articles at town meeting and the pros and cons were discussed. There was a brief
review of the Habitat project boundaries and this project went through the ZBA for the permit.
Peter Johnson and Paul Ruchinskas will investigate this issue further with a view to an official
CPC position on amendments to warrant articles.
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4. Discussion and potential votes on request of Cape Cod Village to confirm the Committee's support
of the $100,000 award for 15, rather than 16, units of housing and to amend the relevant sections
of the award letter and grant agreement to reflect 15 units as the project total.
Chair Ruchinskas reviewed the Cape Cod Village support for changing the project from. 16 units to
15 units. Town Counsel feels that this is a minor change, but recommended that the CPC affirm
the reduction.
Motion made by Peter Johnson to affirm CPCs support of$100,000 award for 15 units in the
Cape Cod Village project and to amend the relevant sections of the award letter and grant
agreement to reflect 15 units as the total project. Roland Bassett seconded.
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VOTE: 8-0-0
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5. Discussion and vote on whether the change in the Brewster Housing Authority's $600,000 2013
award for the Brewster Woods affordable rental development from 50 units to 30 units is a
material enough change that requires a resubmission of an application and, if recommended, a
Town Meeting vote.
Chair Ruchinskas reviewed the changes in the Brewster Housing Authority's 2013 award for
$600,000 for the Brewster Woods affordable rental development and the proposed reduction from
50 units to 30 units. There was discussion about this large decrease in the number of units that is
considered a significant change. There was a brief review of the project to date and request for
proposals have gone out.
Motion made by Peter Johnson to require the Brewster Housing Authority or designated
developer to resubmit a new application for the proposed Brewster Woods affordable rental
development for 30 units. Roland Bassett seconded.
VOTE: 7-0-1
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6. Discussion and vote on$5,000 community housing professional services request for consultant to
assist in the review any housing CPC funding requests for FY 17.
Chair Ruchinskas reviewed the Community Housing professional services request for $5,000 for a
consultant to assist in the review of any housing CPC funding requests for FY '17.
CPC Meeting Minutes of
December 14, 2016 Page 2 of 5
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Motion made by Peter Johnson to accept the request for a consultant to review CPC housing
funding requests authorizing$5,000 for this purpose and for the Housing subcommittee to act in
choosing that consultant. Roland Bassett seconded.
VOTE: 8-0-0
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7. Discussion and vote on$5,000 professional services request from.the Open Space Committee for
surveying work.
Elizabeth Taylor reviewed the professional services request for a survey from the Open Space
Committee. The proposed property needs a survey for land court. E
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Motion made by Roland Bassett to authorize $5,000 for professional services for surveying work
on a proposed land purchase. Peter Johnson seconded.
VOTE: 8-0-0
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8. Report on meetings with Finance Director on CPC finances and procedures.
Paul Ruchinskas, Jeanne Boehm, and Elizabeth Taylor have met with the new Finance Director,
Irene Larivee, The information collected will help with future decisions. There will be an
additional meeting with Irene Larivee to go over differences in the account figures from the CPC
figures.
9. Reports/updates on open projects and issues: Brewster Baptist; Cobb House preservation j
restriction; Gull's Way acquisition; Cape Rep Crosby Barn rehabilitation; Babe Ruth recreation
fields; and Habitat Tubman Road- Phase 1. Discussion and vote to appoint new liaison for Habitat
Tubman Road- Phase 1 project. E
Brewster Baptist W--Town Counsel is still working on the unresolved issue. A proposal has been
sent to the Brewster Baptist Church and they are reviewing it now.
Cobb House Preservation Restriction: A draft of the preservation restriction has been sent to Steve
Jones for his approval. Once it is approved it can be sent to Massachusetts Historical Commission
for their review.
Gulls Way acquisition: There two lots that have two different closing dates and one is due to close
soon with the other after the first of the year.
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Cape Rep Crosby Barn rehabilitation: It is expected that bills for reimbursement are to be
submitted soon following approval by Peter Johnson as CPC liaison to the project. The work
continues and the chimney is off.
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Babe Ruth Recreation Fields: The work is progressing but will need to stop once the ground
freezes. Any funds not required, will be returned following the completion of any spring work.
Habitat Tubman Road—Phase 1: The new town counsel has reviewed and prepared the agreement
and some minor changes were needed. There are no CPC restrictions on town employees being
able to apply for these homes. The conflict of interest restrictions were placed on the HECH home
CPC Meeting Minutes of
December 14, 2016 Page 3 of 5
repair program,but will be waived with a conflict of interest determination. Paul Ruchinskas
agreed to replace Jillian Douglass as the liaison to this project.
Motion made by Roland Bassett to appoint Paul Ruchinskas as the new liaison for the Habitat
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project. Peter Johnson seconded.
VOTE: 8-0-0
HECH: Loan documents are ready to go out and the changes have been made to the requirements.
If applicants go over the income requirements there is a provision for a repayment plan. The
consensus of the Committee is that the changes are okay.
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10. Acceptance of Community Development Partnership's $200,000 funding request for Governor
Prence Residences rental community housing development in Eastham and vote to refer request to
housing sub-committee.
Paul Ruchinskas recused himself from the Community Development Partnership project and left 3
the room. Vice-Chair Jeanne Boehm reviewed the project following a distribution of the
application. This is a regional project to be built in Eastham,but Brewster will not receive any
affordable housing credit for this project. CPA funds may be spent on regional projects. This
project will need to go to the Housing Subcommittee. {
Currently the Housing Subcommittee is a subcommittee of the CPC and is currently made up of
Jeanne Boehm, Barbara Burgo, and Paul Ruchinskas. Paul will not be voting on this project so
there was a request for an additional CPC member to join the Housing Subcommittee. This project
needs to be reviewed sometime in January so that the CPC can vote on the project before the
warrant articles are due in February.
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Motion made by Roland Bassett to refer the Governor Prence Housing project to the Housing
Subcommittee. William Klein seconded.
VOTE: 7-0-0
Paul Ruchinskas returned to the meeting.
11. Items that the Chair could not reasonably have anticipated.
There was discussion about regional projects and the best way of inviting additional towns in the
area to participate in these regional projects. There was discussion about whether the CPC would
be able to request or suggest this to the applicant.
Town Meeting Warrant Articles are due February 15, 2017 for placeholders. Articles must be
finalized by April. Town meeting will be held May 1, 2017.
12. Schedule next meeting.
The next meeting will be held January 11, 2017 at 4:30 pm.
Motion made by Roland Bassett to adjourn the meeting at 5:43 pm. William Klein seconded.
VOTE 8-0-0
CAC Meeting Minutes of
December 14, 2016 Page 4 of 5
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Respectfully submitted,
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Donna J. Moberg, Recording Secretary
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Items used at the meeting:
• Draft CPC MIN 10 26 2016
• 2016 Fall TM Article 6
+ Cape Codder Article of December 3, 2016
• Habitat for Humanity abutting lot sketch
• Cape Cod Village,December 2016 Letter
• BHA Report October 2016
• Brewster Tubman HHCC quarterly report E
• Professional Services Request for Survey Work 1.2/8/16
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CPC Meeting Minutes of
December 14, 2016 Page 5 of 5