Loading...
HomeMy Public PortalAbout09/05/2017 City Council Minutes" MEDINA CITY COUNCIL MEETING MINUTES OF SEPTEMBER 5, 2017 The City Council of Medina, Minnesota met in regular session on September 5, 2017 at 7:00 p.m. in the City Hall Chambers. Acting Mayor Pederson presided. I. ROLL CALL Members present: Anderson, Cousineau, Pederson, and Martin Members absent: Mitchell. Also present: City Administrator Scott Johnson, City Attorney Ron Batty, City Engineer Jim Stremel, City Planner Dusty Finke, Public Works Director Steve Scherer, and Chief of Police Ed Belland. II. PLEDGE OF ALLEGIANCE (7:00 p.m.) III. ADDITIONS TO THE AGENDA (7:00 p.m.) Johnson noted that Commissioner Liz Weir from the Elm Creek Watershed Commission is present to provide an update and suggested that occur as the first item under comments. Moved by Cousineau, seconded by Anderson, to approve the agenda as amended. Motion passed unanimously. IV. APPROVAL OF MINUTES (7:01 p.m.) A. Approval of the August 15, 2017 6:00 p.m. Special City Council Meeting Minutes Moved by Anderson, seconded by Cousineau, to approve the August 15, 2017 6:00 p.m. special City Council meeting minutes as presented. Motion passed unanimously. B. Approval of the August 15, 2017 6:30 p.m. Special City Council Meeting Minutes Moved by Anderson, seconded by Cousineau, to approve the August 15, 2017 6:30 p.m. special City Council meeting minutes as presented. Motion passed unanimously. C. Approval of the August 15, 2017 Regular City Council Meeting Minutes It was noted on page two, line five, it should state, "...is was..." On page two, line 43, it should state, "...Citv's permitted hours. He stated that they Medina LP LLC wants..." On page two, line 45, it should state, "...they the contractors..." On page three, line four, it should state, "...asked if both men to seald give their contact..." On page three, line two, it should state, "...City permitted hours..." On page three, line eight, it should state, "...so that the City does not have to take action to enforce the ordinances." On page three, line 21, it should state, "...stipulations requirements of the ordinances." On page three, line 24, it should state, "...theif its trash..." It was noted that mentions of the watershed should be changed to Watershed Commission. On page three, line 43, it should state, "...Commissioners for the great job..." On page four, line one, it should state, "...would take one of the newly created parcels..." On page four, line 15, it should state, "...fef or..." On page four, line 36, it should state, "...in the sp name on the Preliminary Plat, which staff confirmed will be cleared Medina City Council Meeting Minutes 1 September 5, 2017 up." On page four, line 39, it should state, "...this construction of the lot..." On page five, line 36, it should state, "...first lowest..." On page five, line 44, it should state, "...allewed-remeval allowance for tree removal..." On page five, line 46, it should state, "...above and beyond the minimum requirements." On page five, line 51, it should state, "...site althouqh most of the demand is for the senior assisted livinq building." On page five, line 21, it should state, "...in..." On page five, line 23, it should state, "...asseoiation an association in which all three lots would be members." On page five, line 38, it should state, "...they the applicant..." On page six, line 15, it should state, "...does did..." On page six, line 33, it should state, "...she was net -seeing did not see..." On page six, line 34, it should state, "...measures as on the plans, and it appears..." On page six, line two, it should state, "...parking noting that the City ordinance currently does not have a formula for this type of use." On page eight, line 17, it should state, "...October 16th 17th." On page ten, line eight, it should state, "...their its..." On page 12, line 20, it should state, "...run the pipe to -and -from." Moved by Anderson, seconded by Cousineau, to approve the August 15, 2017 regular City Council meeting minutes as amended. Motion passed unanimously. V. CONSENT AGENDA (7:11 p.m.) A. Approve Right of Entry Agreement between the City of Medina and the Wilfred J. Cavanaugh Family Limited Partnership B. Approve Right of Entry Agreement between the City of Medina and Elaine H. Roy, Trustee C. Approve Wetland Replacement Plan for Medina Senior Housing Moved by Anderson, seconded by Cousineau, to approve the consent agenda. Motion passed unanimously. VI. COMMENTS (7:12 p.m.) A. Update from Liz Weir on the Elm Creek Watershed Commission Liz Weir provided an annual update on the Elm Creek Watershed Commission. She provided background on the organization and its mission. She stated that the Third - Generation Plan and Total Maximum Daily Load (TMDL) has been approved and the Commission has asked to make an amendment to the Third -Generation Plan. She noted that both Champlin and Corcoran have recently taken over responsibility as their own Local Government Units (LGUs), which has relieved the Commission of that responsibility. She reviewed some of the restoration projects that the Commission is a part of and the cost for participation. She stated that preventing pollution is much more cost effective than cleaning up after the fact. She provided additional information on weather trends. Pederson thanked Commissioner Weir for her continued work as water will continue to be an important issue for the community. B. Comments from Citizens on Items not on the Agenda Ken Ferguson, 307 Cherry Hill Bay, stated that he was present to discuss the City's policy on trash cans. He stated that for years he kept his trash cans outside, as his neighbors do, but he then received a letter stating that he needed to put the trash cans inside. He stated that he did comply and place his trash cans inside the garage. He stated that 20 percent of the homes in his neighborhood are not in compliance with the • Medina City Council Meeting Minutes 2 September 5, 2017 " " " ordinance. He stated that he is okay with following the rules, but believed that everyone then should be following the rules. He stated that he would like to see the ordinance changed, noting that he placed his trash cans outside to prevent mice from coming inside. Pederson stated that the item can be placed on a worksession agenda for further discussion. He agreed that about 20 percent of the homes in that neighborhood do not comply with the ordinance. Johnson stated that staff can alert Mr. Ferguson as to when the item will appear on the worksession agenda. He provided more information on the timetable for review. Mr. Ferguson stated that he would like to have an answer to see what can be done to change the policy. He stated that he would like to be able to place his trash cans outside to prevent the mice from coming inside. Anderson asked if there is ample space for the trash cans to be placed in his garage. Mr. Ferguson replied that they are only parking one vehicle in the garage now, which leaves ample room, but explained that if there were two vehicles in the garage there would not be adequate space. He noted that his main concern is with the rodents that the trash attracts. C. Park Commission Scherer stated that the Park Commission discussed the Excelsior Concept Plan, the Capital Improvement Plan and ball field lights, and considered baseball association requests. D. Planning Commission Finke reported that the Planning Commission will meet the following week to hold five public hearings. He stated that the Commission will consider the Weston Woods PUD Concept Plan, the closed sanitary landfill zoning district and potential rezoning of property to that new zoning district, a request from a property owner for the City to amend the zoning code to allow additional ground mounted solar equipment, and a CUP from the property owners at 2705 Willow Drive. VII. NEW BUSINESS A. McDonalds  Setback Variance for Trash Enclosure Replacement  822 Highway 55  Public Hearing (7:26 p.m.) Finke presented a variance request to reduce the required setback for a trash enclosure and storage building. He stated that Hennepin County is purchasing additional right-of- way property for the CR 116 project and the proposed location would meet the required setback, but for Hennepin County purchasing the additional right-of-way. He stated that the remaining setbacks would be met. He noted that the trash enclosure and storage building would be shifted slightly to the south from the previous location. He reviewed the criteria which apply when an applicant requests a variance. He stated that the Planning Commission reviewed the request at their meeting in August, determined that the practical difficulties test was met and the use was reasonable and therefore recommended unanimous approval. Medina City Council Meeting Minutes 3 September 5, 2017 Anderson referenced the property to the west and asked if that property is owned by Hennepin County. Finke identified the areas purchased by Hennepin County. He noted that the right-of- way terminates half way down the tail and therefore that property would not be subject to the right-of-way. He believed that the right-of-way would eventually be owned by the City after the acquisition and project are complete. Pederson opened the public hearing at 7:31 p.m. Kendra Lindal, Landform, asked for approval of the variance. Cousineau asked if landscaping will be done around the structure. Ms. Lindal replied that they would be proposing nine new trees around the structure, noting that staff will work with the applicant on the landscaping details. Pederson closed the public hearing at 7:32 p.m. Moved by Anderson, seconded by Cousineau, to direct staff to prepare a resolution granting variance approval to McDonalds based upon the findings noted in the staff report and subject to the conditions recommended by the Planning Commission. Motion passed unanimously. VIII. OLD BUSINESS A. Personnel Policy Amendments (7:33 p.m.) Johnson stated that Jodi Gallup worked closely with Martin to update the policy as directed by the Council through the last worksession discussion. He expressed appreciation for Gallup's time and excellent work. Moved by Martin, seconded by Anderson, to approve the changes to the Personnel Policy as presented. Motion passed unanimously. IX. CITY ADMINISTRATOR REPORT (7:34 p.m.) Johnson stated that staff is requesting the Council call for a special meeting on September 19th for attorney client privilege discussion regarding ongoing litigation with Ellis and Nancy Olkon. Moved by Martin, seconded by Anderson, to call for a special City Council meeting on September 19, 2017 at 5:00 p.m. for attorney client privilege discussion regarding ongoing litigation. Motion passed unanimously. Johnson reminded the Council that the budget open house will also occur on September 19th at 6:00 p.m. He stated that the water tower rehab project started today. Scherer reported that the first day of the project went well. He stated that they drained the tower and there was an excessive amount of sediment that will need to be removed. He provided information on backup connections that have been made and will be made soon. Medina City Council Meeting Minutes 4 September 5, 2017 " Johnson noted that Fred Webber has submitted comments on the recent CR 101 speed study results that Johnson will be sharing with the Council members and Hennepin County. X. MAYOR & CITY COUNCIL REPORTS (7:37 p.m.) Cousineau noted that Medina Celebration Day will occur on September 16tn Xl. APPROVAL TO PAY THE BILLS (7:37 p.m.) Moved by Anderson, seconded by Martin, to approve the bills, EFT 004276E-004293E for $65,037.93, order check numbers 046254-046322 for $163,003.28, and payroll EFT 0508106-0508132 for $47,081.60. Motion passed unanimously. XII. ADJOURN Moved by Cousineau, seconded by Anderson, to adjourn the meeting at 7:38 p.m. Motion passed unanimously. Attest; L 4 641 Jodi N/. Gallup, City Cler ern,i4cting Mayor Medina City Council Meeting Minutes 5 September 5, 2017 " This Page Intentionally Left Blank Medina City Council Meeting Minutes 6 September 5, 2017 ORDER CHECKS AUGUST 16, 2017 - SEPTEMBER 5.2017 046254 AHLIN, JAMES $500.00 046255 BREEZY POINT $150.00 046256 HILBERG, ELIZABETH $150.00 046257 POST BOARD $90.00 046258 RANFRANZ, JO BETH $150.00 046259 ZAHRA SAJJAD $500.00 046260 TOLL BROS, INC $10,000.00 046261 COMMERCIAL ASPHALT CO $1,294.46 046262 GIBBS, JONI $525.00 046263 JP SALEA GROUP $150.00 046264 OPEN SYSTEMS INTERNATIONAL $500.00 046265 VEERAMASUNENI, VENKATA $250.00 046266 AKHTAR, HASINA $250.00 046267 AUSTIN, MICHAEL $652.80 046268 ARVIND KUMAR $150.00 046269 MCKINLEY, JOSHUA D $7,380.06 046270 MEEMKEN, BEN $65.45 046271 RESERVE OF MEDINA HOA $87.88 046272 SHETH, KETAL $20.00 046273 VENKATAPPA, SUMA $150.00 046274 ALLSTAR ELECTRIC $95.00 046275 ASPEN MILLS INC $375.81 046276 BEAUDRY OIL & PROPANE $3,666.17 046277 BIFFS INC $782.30 046278 BRIGGS AND MORGAN $493.75 046279 BRYAN ROCK PRODUCTS $3,802.46 046280 BURDAS TOWING $145.00 046281 CONTEMPORARY IMAGES $22.50 046282 CORNER HOUSE/INTERAGENCY CTR. $1,137.38 046283 CUSTOM HOME BUILDERS $609.75 046284 DESLAURIERS & SONS INC $400.00 046285 DITTER INC $489.39 046286 DPC INDUSTRIES INC $978.80 046287 EARL F ANDERSEN INC $328.54 046288 EMERY'S TREE SERVICE $425.00 046289 ERNEST SPINKS $425.00 046290 GEYER SIGNAL OF ST CLOUD INC $2,000.00 046291 GRAFIX SHOPPE $415.00 046292 GRAINGER $117.59 046293 HACH COMPANY $939.30 046294 HENN COUNTY SHERIFF $343.01 046295 HENN COUNTY TAXPAYER SVCS DEPT $888.65 046296 HENRYS WATERWORKS INC $141.74 046297 J.O.T.S. COMPUTER SERVICES INC $75.00 046298 KD & COMPANY RECYCLING INC $659.06 046299 KENNEDY & GRAVEN CHARTERED $7,324.70 046300 LAW ENFORCEMENT LABOR $343.00 046301 MADISON NATIONAL LIFE $611.35 046302 MARCO INC $88.72 046303 MARTIN-MCALLISTER $500.00 046304 MEDIACOM OF MN LLC $48,000.00 046305 MINNESOTA WISCONSIN PLAYGROUND $1,447.00 046306 MN CHIEFS OF POLICE ASSN $313.00 046307 MN DEPT OF NAT RES - OMB $150.00 046308 MN POLYGRAPH ASSOCIATION $150.00 046309 MOTLEY AUTO SERVICE LLC $306.00 046310 OFFICE DEPOT $136.40 046311 PAINT -A -LOT $964.98 046312 RANDY'S SANITATION INC $180.00 046313 ROLF ERICKSON ENTERPRISES INC $7,422.37 046314 S & S WORLDWID INC $53.55 046315 SCHMIDT CURB COMPANY INC $21,602.00 046316 SITEONE LANDSCAPE SUPPLY LLC $124.17 046317 STREICHER'S $238.41 046318 SUN LIFE FINANCIAL $604.40 046319 TEGRETE CORP $1,627.00 046320 TIMESAVER OFFSITE $416.88 046321 TOWMASTER $976.00 046322 WSB & ASSOCIATES $26,651.50 Total Checks $163,003.28 `SEE NOTES BELOW Medina City Council Meeting Minutes 7 September 5, 2017 ELECTRONIC PAYMENTS AUGUST 16, 2017 — SEPTEMBER 5, 2017 004276E SELECT ACCOUNT $616.88 004277E MINNESOTA, STATE OF $2,084.00 004278E MEDIACOM OF MN LLC $68.77 004279E XCEL ENERGY $12,840.67 004280E PR PERA $14,280.07 004281E PR FED/FICA $16,335.60 004282E PR MN Deferred Comp $2,320.00 004283E PR STATE OF MINNESOTA $3,382.36 004284E SELECT ACCOUNT $736.07 004285E CITY OF MEDINA $21.00 004286E DELTA DENTAL $2,491.85 004287E KONICA MINOLTA $168.48 004288E MARCO (LEASE) $774.48 004289E MEDIACOM OF MN LLC $355.80 004290E VALVOLINE FLEET SERVICES $113.99 004291E VERIZON WIRELESS $1,261.38 004292E CIPHER LABORATORIES INC $4,753.00 004293E WRIGHT HENN COOP ELEC ASSN $2,433.53 Total Electronic Checks $65,037.93 PAYROLL DIRECT DEPOSIT AUGUST 23, 2017 0508106 ALTENDORF, JENNIFER L $1,332.97 0508107 BARNHART, ERIN A. $2,099.87 0508108 BELLAND, EDGAR J $2,570.18 0508109 BOECKER, KEVIN D. $2,162.82 0508110 CONVERSE, KEITH A $2,085.88 0508111 DINGMANN, IVAN W $1,554.36 0508112 ENDE, JOSEPH $1,456.49 0508113 FINKE, DUSTIN D. $2,178.54 0508114 GALLUP, JODI M $1,752.05 0508115 GLEASON, JOHN M. $2,000.36 0508116 GREGORY, THOMAS $1,940.11 0508117 HALL, DAVID M. $2,877.56 0508118 JESSEN, JEREMIAH S $2,001.80 0508119 JOHNSON, SCOTT T. $2,230.19 0508120 KIESER, NICHOLAS $835.84 0508121 KLAERS, ANNE M $1,154.58 0508122 LANE, LINDA $1,492.96 0508123 LEUER, GREGORY J. $1,980.38 0508124 MCGILL, CHRISTOPHER R $1,470.20 0508125 MCKINLEY, JOSHUA D $1,899.17 0508126 NELSON, JASON $2,096.22 0508127 PETERSON, DEBRA A $1,684.68 0508128 REINKING, DEREK M $1,862.38 0508129 SCHARF, ANDREW $431.68 0508130 SCHARF, ANDREW $502.63 0508131 SCHERER, STEVEN T. $2,289.30 0508132 VIEAU,CECILIA M. $1.138.40 Total Payroll Direct Deposit $47,081.60 *Police Officer J. McKinley had been contributing to Social Security from which he is exempt. This payment is a refund paid directly to Officer McKinley. City of Medina will be reimbursed from IRS for this payment along with the City's portion that was paid as well. All proper paperwork has been submitted. • Medina City Council Meeting Minutes 8 September 5, 2017