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HomeMy Public PortalAbout19840125 - Agendas Packet - Board of Directors (BOD) - 84-02 Meeting 84-02 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 Regular Meeting Wednesday Board of Directors 375 Distel Circle, D-1 January 25, 1984 Los Altos, California A G E N D A (7:30) ROLL CALL APPROVAL OF MINUTES (January 11 , 1984) WRITTEN COMMUNICATIONS ADOPTION OF AGENDA ORAL COMMUNICATIONS OLD BUSINESS WITH ACTION REQUESTED (7:45) 1 . Adoption of Interim Use and Management Plan for the Long Ridge Open Space Preserve (Chesebrough Property) -- C. Britton (7: 50) 2. Electrification Contract for Residence on Long Ridge Open Space Preserve -- C. Britton NEW BUSINESS WITH ACTION REQUESTED (8:00) 3. Determination of Public Necessity - Proposed Addition to Coal Creek Open Space Preserve (Hybl Property) -- C. Britton Resolution Finding and Determining that the Public Interest and Necessity Reauire the Acquisition of Certain Properties for Public Use, to Wit, for Public Park, Recreation and Open Space Purposes, Describing the Properties Necessary Therefore and Authorizing and Directing its Retained Legal Counsel to do Everything Neces- sary to Acquire all Interests Therein (Coal Creek Open Space Preserve - Hybl Property) (8:30) 4. Whittemore Gulch Redwoods Open Space Preserve Use and Management Plan -- D. Hansen (8: 50) 5. 1984 Appointments to Board Committees -- D. Wendin (9:05) 6. Truck Radio Purchase -- D. Hansen (9:10) 7. Renewal of Investment Authority -- M. Foster Resolution Authorizing Certain Board Employees to Invest Temporarily Idle Funds in Securities Allowed by Government Code (9:15) 8. Revision of Authorized Signatories for District Accounts and Safe Deposit Boxes -- J. Fiddes Resolution Establishing Financial Instrument Signatories of the District for Santa Clara County Accounts Resolution Approving Certificate of Authority of Officers (First Interstate Bank of California) Resolution Authorizing Signing and Endorsing Checks and Other Instruments for Savings Account (First Interstate Bank of California - Los Altos) Resolution Authorizing Signing and Endorsing Checks and Other Instruments for Checking Account (First Interstate Bank of California - Los Altos) a Resolution Establishing Signatories for Entering Safe Deposit Boxes (First Interstate Bank of California - Los Altos) (9:20) INFORMATIONAL REPORTS CLAIMS CLOSED SESSION (Land Negotiation and Litigation Matters) ADJOURNMENT TO ADDRESS THE BOARD: When an item you're concerned with appears on the agenda, please address the Board at that time. Otherwise, you may address the Board under OraZ Communications. When recognized, please begin by stating your name and address. Conciseness is appreciated. We request you complete the form provided so your name and address can be accurateZy incZuded in the minutes. i I Meeting 84-02 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 Regular Meeting Wednesday Board of, Directors 375 Distel Circle, D-1 January 25, 1984 i Los Altus, California AG N D A k (7:30) ROLL CALL APPROVAL OF MINUTES (January 11 , 184) WRITTEN COMMUNICATIONS ADOPTION OF AGENDA ORAL COMMUNICATIONS OLD BUSINESS WITH A TI P REQU EST E (7:45) 1 . Adoption of Interim Use and Management Plan for the LoPg Ridge Open Space Preserve (Chesebrough Propert, ) -- C. Britton (7: 50) 2. Electrification Contract for Residence on Long` Ridge :Open Space Preserve C. Britton (7:55) 3. Determination of Public Necessity - Proposed Addition to Coal Creek Open Space Preserve (Hybl, Property) Resolution Finding and Determi` ing that the Public,"Interest And Necessity Require the Acquisition of Certain Properties for Ou blic Use,,,, to Wit; for Public Park, Recreation and Opn SpacePurposes, Describing the Properties Pecessary Therefore 'ond Authorizing an Directing its Retained",,Legal Counsel to do Everything Necessary to Acquire 11 Interests Therein (Coal Creek Open Space Preserve - Hybl Property)°,, NEW BUSINESS WITH ACTIONREQUESTED (8:25) 4. 1984 Appointments to Board Committees (8:40) 5. Revision of Authorized Signatories for District Accounts and Safe Deposit Boxes -- J. Fiddes Resolution Establishing`; Financial Instrument Signatories of the District for Santa Clara County Accounts Resolution Approving Certificate of Authority of Officers (First Interstate Bank of California) Re solution AuthorizingSigning and Endorsing Checks and Other Instruments for 9 9 9 Savings Account (First Interstate Bank of California - Los Altos) Resolution Authorizing Signing and Endorsing Checks and Other Instruments for Checking Account (First Interstate Bank of California - Los Altos) Resolution Establishing Signatories for Entering Safe Deposit Boxes (First Interstate Bank of California - Los Altos) (8:45) 6. Whittemore Gulch Redwoods Open Space Preserve Use and Management Plan -- D. Hansen Harbert A.Grench,Genera/Manager Board of Directors Katherina Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner.Daniel G.Wendin Meeting 84-01 �,.. olwk MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415)965-4717 REGULAR MEETING Board of Directors January 11 , 1984 MINUTES I. ROLL CALL President Daniel Wendin called the meeting to order at 7:40 P.M. Members Present: Daniel Wendin, Harry Turner, Katherine Duffy, Richard Bishop, Teena Henshaw, Nonette Hanko, and Edward Shelley. Personnel Present: Herbert Grench, Craig Britton, David Hansen, Charlotte MacDonald, Jean Fiddes, Stanley Norton, Cecilia Cyrier, and Emma Johnson. II. APPROVAL OF MINUTES A. December ', 1983 Motion: R. Bishop moved the approval of the minutes of December 7, 1983. E. Shelley seconded the `'motion. The motion passed unanimously. B. December 14, 1983 Motion: R. Bishop moved the approval of the minutes of December 14, 1983. E. Shelley seconded themotion. The motion passed unanimously with D. Wendin abstaining from the vote because of his absence from the meeting of December 14, 1983. III. WRITTEN COMMUNICATIONS E. Johnson stated the following communications had been received: 1 ) a letter dated January 4, 1984 from the City and County of San Francisco reiterating its position that the. proposed center for artists would constitute a breach of the Settlement Agreement under which the District took title to the property. The letter states the office of the City Attorney has reviewed the Settlement Agreement which deeded an easement to be used exclusively for ingress and egress only for the use of the District and its constituents for the public purposes for which Hassler was acquired. "Any use of Hassler as an artists community would not be within the scope of the public purposes for which Hassler is being acquired which are public park, open space, and/or public recreation. . . .A use of Hassler as an artists community would constitute an overburdening of this easement, as well as a patent violation of the Settlement Agreement, and would compel the City to take appropriate legal action to block such use."; 2) a letter dated December 18 from Robert Durkee of San Mateo enclosing a copy of his letter to the editor of the Peninsula Times Tribune regarding the "financial burden" of renovating the Hassler buildings; 3) a letter dated January 3 from Pearson, Del Prete & Company, offering its CPA services to the District; 4) a letter dated December 29 from Hanna Kleinke of Los Altos expressing appreciation for the District's efforts to preserve the natural environment and enclosing a contribution; 5) a letter dated December 17 from the Brittan Heights Condo Association expressing its appreciation for the Board decision regarding Hassler on December 7 and stating its reaffirmation of its resolution of August 18, 1933; Herbert A.Grench,General Manager Board of Directors Katherine Duffy.Barbara Green,Nonette G Hanko,Richard S.Bishop,Edward G.Sheuey.Harry A.Turner,Daniel G.Wendin Meeting. 84-01 Page two ,, 6) a letter received on December 21 from Morton and Kathleen Podolsky of Belmont supporting the Arts Council 's proposal; 7) a letter dated December 16 from Alan and Adriana Davis of Menlo Park urging the Board to preserve the Hassler Health Home as a nature and cultural center; 8) a letter dated January 4 from Carolyn Lekberg, Midpeninsula Trails Council , thanking the Board and staff for their support and help during 1983; and 9) a letter from Santa Clara County Board of Supervisors dated January 4 stating the Board went on record December 13, 1983 supporting the preservation of the Hassler site as recommended by the Arts Council , with the recommendation that. the facility be declared an historic site. The Board discussed the impact of the letter from the City and County of San Francisco, and D. Wendin stated the consensus that the point of the letter was academic due to the Board's decision to restore the Hassler site to a natural area. H. Grench informed the Board that staff was seeking confirmation as to whether the Santa Clara County Board of Supervisors had supported the Arts Council 's proposal on December 13. He noted that the item was not on the Supervisors published agenda, and the District did not have an opportunity to present information to the Supervisors at the meeting. He added that the Board of Supervisors is apparently planning to consider a resolution on Hassler, but staff has received conflicting information and is seeking clarification. D. Wendin volunteered to be the Board's spokesman to the Board of Supervisors of Santa Clara County, IV. ADOPTION OF AGENDA D. Wendin stated the agenda was adopted by Board consensus, V. ORAL COMMUNICATIONS Beez Jones, 16891 ,Stevens, Canyon Road, Cupertino asked if the District had presented any input to the Santa Clara County Parks and Recreation Commission on the Five Year Plan. H. Grench stated that the District had not formally done so but that the item will be on a future Board agenda. so that the Board could make recommendations. Thomas Kavanaugh, 1726 Spring Street, Mountain View presented an American Flag to the Board from his brother, Clarence, himself and their families. President D. Wendin thanked him in behalf of the Board. T. Kavanaugh questioned claim 5850 of December 7, 1983 regarding Directors' expenses and suggested that Board expenses be identified as such and that District policy be reviewed regarding Director expenses. D. Wendin stated the consensus of the Board that the present policy is .adequate, H. Haeussler, 1094 Highland Circle, Los Altos suggested the Board meetings begin with the Pledge of Allegiance. E. Shelley noted that the matter would have to be put on an agenda for Board discussion. VI. SPECIAL ORDERS OF THE DAY A. Election of Board Officers D. Wendin reviewed memorandum M-83-142 dated December 19, 1983. He stated that because he had become Board President in mid-year and had received support from some members of the Board to continue in the capacity, he would be willing to continue as President so there would be continuity on the Hassler issue. He explained, however, that should his business schedule become too busy, he would resign the Presidency. For that reason he suggested H. Turner be re-elected Vice President so that he could assume the Presidency if the Board so chose. The following officers were elected to serve in 1984: Me;eti ng 84-01 Pace three President - Daniel Wendin t .Vice President - Harry Turner Secretary - Katherine Duffy Treasurer - Teena Henshaw VII. OLD BUSINESS WITH ACTION REQUESTED { A. Adoption of Skyline Ridge Open Space Preserve Use and Management Plan D. Hansen reviewed memorandum M-84-02 dated December 28, 1983 noting the revisions regarding use for the house and the removal of the boathouse. He also noted that 5 acres of the tree farm had been charred rather than 10 acres Dreviously reported. j He reported that 16 proposals for the proposed master plan had been received, that these would be screened by staff with input from the Peninsula Open Space Trust and six would be presented to the Evaluation Committee for consideration. D. Wendin stated the consensus that this was the procedure the Board expected to be followed. -. Motion: E. Shelley moved the Board adopt the use and management plan as contained in report R-83-48 as revised in memorandum M-84-02. N. Hanko seconded the motion. The motion passed unanimously. B. Adoption of Interim Use and Management Plan for the Sierra Azul Open Space Pre- serve ,Mariscal Property - D. Hansen reviewed memorandum M-84-01 dated December 27, 1983, noting that escrow had closed on the property and that no public comment had been received. Motion: H. Turner moved that the Board adopt the interim use and management plan, as contained in report R-83-51 and that the property be withheld from dedication. T. Henshaw seconded the motion. The motion passed unanimously. C. Adoption of Annual Review of Relative Site Emphasis Plan and Use and Management Plan Review Schedule D. Hansen summarized memorandum M-84-05 dated January 5, 1984. He noted that modifications had been made in the legend in the Plan for Relative Emphasis of Dis- trict Sites and that the Hassler site will be reviewed in April , allowing Whittemore Gulch and Fremont Older Preserves to be reviewed a month earlier. N. Hanko noted that the asterisk added to the Hassler item on the Plan for Relative Emphasis should also be added to the same item on the Use and Management Plan Review Schedule. D. Hansen said the oversight would be corrected. H. Grench clarified that the public participation workshop for the Hassler site planning will be for the January, 1985 review and not the April , 1984 review. K. Duffy asked about the priority of Los Gatos Creek Park when it is acquired. D. Hansen said determination would probably be made at the time of acquisition when the Use and Management Plan is reviewed. Motion: H. Turner moved the adoption of the revised Annual Review of Relative Site Emphasis and the 1984 Use and Management Plan Review Schedule as amended. K. Duffy seconded the motion. The motion passed unanimously. D. Proposed Purchase of the Former Almaden Air Force Station (Mt. Umunhum and Mt. Thayer C. Britton summarized report R-84-1 dated December 30, 1983. He stated the current offer to purchase was similar to the one the Board had previously approved for which time had expired, the major changes being that a restrictive easement for ' Tract A104E-1 (not a part of the federal property) has been eliminated with a corresponding reduction of 16.78 acres in the lesser land interests category. He said the federal government will retain the easement over Tract A104E-1 . C. Britton noted that the Use and Management Plan will be before the Board for a second reading after acquisition. Meeting 84-01 Page four" T. Kavanaugh and H. Haeussler asked if the public will be able to use the road to the site. C.* Britton responded that it would be a decision of the Board after it has been studied. He added that the neighbors of the site do not seem averse to public use of the road and that the road is an access to many parcels in the area. Jack Barinka, 16602 Marchmont Drive, Los Gatos, 'a member of the Midpeninsula Trails Council asked about public access between Mt.Umunhum and Mt. Thayer. C. Britton said that the only link is an easement under lease that runs .to 1985 and will be transferred to the District. Motion: R. Bishop moved the Board adopt Resolution 84-01 ,- a Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Officer to Execute the Offer to Purchase Real Estate and Acceptance Agreement Authorizing Officer to Execute Certificate of Accep- tance of Grant to District and Authorizing General Manager to Cause to Give Appropriate Notice to Offeree and Authorizing General Manager to Execute Any and All Other Documents Necessary or Appropriate to the Closing of the Transaction (Almaden Air Force Station - Mt. Umunhum and Mt. Thayer).. H. Turner seconded the motion. The motion passed unanimously. Motion: R_ Bishop moved that the Board reaffirm its tentative adoption of the interim use and management plan as previously presented, indicate its intention to withhold the property from dedication, and name-the property as an addition to the Sierra Azul Open Space Preserve. H. Turner seconded the motion. The motion passed unanimously. VIII. NEW BUSINESS WITH ACTION REQUESTED A: Dedication Status of District Lands D. Hansen, referring to report R- -03 dated January 4, 1984, noted that most lands are dedicated and that undedicated lands are generally in that status for planning, boundary adjustments, and provisions for permanent access. He added that five formerly undedicated parcels were dedicated at the time of the use and management reviews in 1983 and that the former properties of Catalano, Rose, Fernandez, Gano, McCully and the open space easement on the Edgewood property should be considered for dedication in 1984. Motion: E. Shelley moved the Board accept the staff report on the dedication status of open space lands. K. Duffy seconded the motion. The motion passed unanimously. B. Planning for Publications Workshop C. MacDonald reviewed memorandum M-84-03 dated January 4, 1984, noting that the Board-adopted Action Plan had included arranging for a Board agenda item or workshop on the subject of District publications. She listed several ques- tions to be discussed and possible meeting dates. Several other topics to be added to the agenda were suggested, but the Board concurred that plans for the bus tour for public officials would be most appropriate in conjunction with the publications workshop if time permitted. H. Grench added that the Board would not be expected to make policy decisions or take action during the work- shop. N. Hanko requested materials and information be provided on what other agencies are doing on publications, whether there is a charge, circulation comparisons and expenditures, county park trail maps and what publications do for the District. Motion_: E. Shelley moved that the Board schedule a Special Meeting for 7:30 P.M. Wednesday, February 29 at the District offices for the purpose of having a Board=staff workshop regarding .the District's publications with plans for the bus tour to be discussed if time allowed. H. Turner seconded the motion. The motion passed unanimously. Meeting 84-01 Page five IX. NEW BUSINESS WITH NO ACTION REQUESTED A. Appointment of Board Comm,tteees H. Grench reviewed -report R-84-02 dated January 3, 1984. He noted that last year the Board had requested information on committees at a meeting prior to taking action; therefore, the item would be back on the agenda on January 25. Discussion centered on committee schedules and Directors' availability for the meetings. D. Wendin suggested continuing the San Mateo County/Hassler Liaison Committee until Hassler is completed. T. Henshaw volunteered to serve on the Public Transportation ortation Committee. • R. Bishop and T Henshaw said they had volun- teered at an earlier meeting for the Skyline Ridge Open Space Preserve Proposal Evaluation Committee. E. Shelley noted he would like to continue on the Budget Committee. T. Kavanaugh suggested the Board consider having all committee meetings noticed so the public could attend. D. Wendin responded that the Board should determine which ones are noticed, that noticing sometimes presents complications in scheduling the meetings with peoples ' busy schedules, but suggested the topic be discussed at the next Board meeting. X. INFORMATIONAL REPORTS D. Wendin said he had attended a meeting with William Penn Mott who had been approached by the Save Hassler Committee. Mr. Mott gave his support for saving the buildings but not to raising money. If the buildings would be saved, there would be a need to find and purchase a substitute site in order to salvage the grant. He said Mr. Mott made a commitment to help in that process if it ever happens. H. Turner announced a training program will be held January 12 for administrators and policy makers by the Whole Access Project to develop ideas and support for the disabled. He announced he would attend alona with several staff members. The Board discussed the positive value of the Special District Board Management Institute that will be held in Santa Barbara in February. T. Henshaw expressed an interest in attending the Institute as well as the CPRS Conference in San Diego in March. R. Bishop stated the Board's willingness to have T. Henshaw attend the Institute. Motion: D. Wendin moved that the Board authorize T. Henshaw to expend travel and associated costs to attend the Santa Barbara conference. E. Shelley seconded the motion. The motion passed unanimously. D. Hansen informed the Board that the memorandum that have been distributed when property closes will no longer be necessary because the information is now included as part of the use and management plan report at the second reading. C. MacDonald announced the opening of an exhibit based on the District's "Celebrate Open Space exhibit. It will be displayed at the California History Center at DeAnza College following a reception on February 24 from 7 to 9 P.M. . She said the Board has been invited and she will forward any new information. T. Henshaw proposed the Board discuss the problem of conflicts with joggers and hikers on trails at Rancho and other Preserves. E. Shelley suggested the District may have to consider restricting use of trails, and that it could be a topic for a workshop. D. Hansen stated the next use and management for Rancho San Antonio is scheduled for June and could include the conflicting use problem. He added it could also be considered in June or July when dogs on preserves will be discussed. H. Haeussler suggested the District use a public address system during the meetings. Meeting 84-01 Page six I XI. CLAIMS H. Turner moved approval f d claims 8 -1 d Motion: ove the 1 o the revise ai s 4 dated January 11 PP n a Y 1984. E. Shelleyseconded the motion. The motion passed unanimously 't ani oust with P Y N. Hanko abstaining from the vote on Claim 5943. XII. CLOSED SESSION The Board recessed to *Closed Session at 9m40 P.M< XIII. ADJOURNMENT The Board reconvened to adjourn the meeting at 11 :15 P.M. Emma Johnson Secretary Claims 84-1 Revised Mee+ - 84-1 { Jane 11, 1984 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT CLAIMS I Amount Name Descri tion 5927 $ 38.98 Baker Graphics, Inc. Blueline Duplication 5928 160.00 Blanni.ng & Baker, Associates Subscription 5929 83.20 Bay Microfilm, Inc. Microfilm Supplies 5930 900.00 California Advocates, Inc. Legislative Consultant Fee-Dec; ` 5931 55.29 a.S. Crocker Co. ,Inc. Office Supplies 5932 74.44 C- is Lindsay, Inc. Office Supplies 5933 410300.00 Real Property Appraisal Services 5934 84.15 ne Dark Room Photo Processing 5935 29.00 D711 Associates 1984 Elections Code 5936 19.06 Da}-Timers , Inc. Day-Timer Calendars 5937 475.00 Doug's Electrical ContractorsFremont Older Rental Structure Repair 5938 33.60 Jean H. .Fiddes Private Vehicle Expense +5939 857.44 � First American Title Preliminary Title Report and Title Insurance Co. Insurance 50A0 146.26 Nary Gundert Reimbursement for Landscaping Materials-Monte Bello Open Space Preserve 5941 44.87 Highsmith Co. , Inc. Office Furniture 5942 974.27 Stephen Hurst Legal Research Services and Expenses 5943 150.80 IBM Typewriter Supplies 5944 863. 75 Keller and Daseking, Site Renovation,Asbestos and PCB Architects Removal Services-Hassler 15945 11.00 Los Altos Stationers Office Supplies I5946 78. 34 Charlotte MacDonald Reimbursement for Prints and Bulk Mail Permit 15947 500.00 Mindego Road Account District Portion of Mindego Road Repair.-Russian Ridge Open Space Preserve 5948 65.00 Joyce Nicholas Reimbursement for Seminar 5949 110. 25 Stanley Norton Nov. Expenses-Phone,Copying, and Meal Conferences 5950 47.44 Olsten Temporary Services Temporary Office Help 5951 292.65 Orchard Supply Hardware Miscellaneous Field and Shop Supplies 5952 206.50 Photopia Negatives for Newsletter Meeting 84-1 Revised Amount Name ' J nary l)DeJc? ption • 5953 $ 8,831. 38 Pinkerton's, Inc. Security Guard-Hassler 5954 . 63.11 Pitney Bowes Postage Meter Rental 5955 1 ,650.00 Rogers ,Vizzard and Tallett Legal Services-December 5956 708.40 Xerox Supplies and Monthly Maintenance—: November 5957 12.440 Amerigas Oxygen/Acetylene Refill• - . 5958 67.90 C.k Water_ Service Co. Water Service-Rancho .San Antonio Open Space Preserve 5959 42.59 Clark's Auto Parts Parts for District Vehicles 5960 29.70 Patrick Congdon Reimbursement. for Shop Manual 5961 300.00 S,.2san Cretekos . - Patrol Services-Windmill Pasture 5962 135.33' 'Z­::' bard and Johnson Posts for Windy Hill Memorial Bench,Field and Shop Supplies s 5963 85.20 ' =-gley Hill Quarry Crushed Rock-Skyline Ridge Open Space Preserve 5964 284.95 s. .-rence Tire Service,Inc. Tires for District Vehicles 5565 296.41 Ynobii Oil Co. Gas for District Vehicles 5966 18.72 10 I- Ford Tractor, Inc. Tractor Repair Parts 5967 25.72 Postal Instant Press Frances Brenner Dedication Prograr 5968 1,188.10 Pacific Telephone Telephone -Service 5969 5.91 Palo Alto Utilities Utilities 5970 79 .86 Rancho Hardware &Garden Shop Shop and Plumbing Supplies 5971 39. 72 Research Institute of America Subscription 5972 91.85 San Francisco Water Dept. Water Service-Hassler 5973 27.67 Sears Jumper Cables for District Vehicles 5974 1 ,977. 76 Shell Oil Co. Gas and Repair for District Vehicles 5975 52.00 Pat Starrett Private Vehicle Expense 5976 93.23 Rich Voss Materials Base Rock-Fremont Older Open Space Preserve 5977 115-38 Rich Voss Trucking,Inc. Delivery Charges 5978 35.00 Ware,Fletcher & Freidenrich Legal Services 5979 *79.45 Speedy Photo Photo Development 5980 ^*271.57 Regal Color Lab Prints 5981 193. 83 Black and White Photo Lab_ Prints Emergency Check 12-16-83 Emergency Check 12-16-83 Emergency Check 12-16-83 f Claims 84-1 Page 3 Meetinf w-1 Revised mount PTame' I January i, 19 tescription 11982 $19, 796.61 Keogh,Marer and Flicker Legal Fees �983 287.63 Petty Cash Film Processing,Private Vehicle Expense,Local Meal Conferences , Duplicating,Office Supplies, Photographic Su lies , Books for FF LibrarY,Shoo SuPPlies G s fo r. District Vehicle,Automotive Equipment;Ranger Office Supplies, and Field Equipment purchased for Monte Bello Open Space Preserve Tree Planting. a • WRITTEN COMMU ,TION Meeting 84-u2 Jan. 25, 1984 January 13, 1984 Board of Directors Midpeninsula Regional Open Space District 375 Distel Circle, Suite D-1 Los Altos, California 94022 Dear Board: Enclosed you will find a copy of our letter to the General Service Administration objecting to the sale of Mt. Umunhum. l Thomas Kavanaugh vre h Clarence Kavana ug January 13, 1984 Carol Arnold Real Property Disposal Division Office of Publications Building and Real Property G.S.A. 525 Market Street San Francisco, California 94105 Dear Carol Arnold: At its meeting of January 11, 1984, the Midpeninsula Regional Open Space District voted to make an offer to buy the former Almaden Air Force Station at the top of Mt. Umunhum, south of San Jose, California. General Services Administration has 120 days to accept the offer. This is the second time that an offer has been made by MROSD. The first lapsed after 120 days. We wonder why? We urge that the offer be rejected. Those involved in the negotiations should consider these facts: 1. The MROSD has no affirmative action program for hiring. 2. The district has no minority contract program. 3. They have not announced any intention to initiate such programs. 4. They have no minority employees. 5. The one predominantly minority community in this district was divided in half in 1982 to lessen the possibility of a minority person being elected to their board. 6. There is no guarantee that the public will have access to the site. Is the road for all to use? 7. There are no plans for an Environmental Impact Report (EIR) . We believe this offer created a serious conflict. The United States Government is being asked to sell its property to a district which has not conducted its activities in conformance with government guidelines. We ask your help in seeing that this proposed transaction be given a long, hard look. Thank you very much, � J 1 Thomas Kavanaugh Clarence Kavanaugh 1726 Spring Street' 220 Park Lane Mountain View, California 94043 Atherton, California 94025 (415) 968-9234 (415) 324-3726 cc: Sen. Cranston Rep. Mineta Rep. Edwards Sen. Wilson Rep. Lantos Rep. Zschau M.R.O.S.D. � 1/78/84 DRAFT RESPONSE PREPARED BY STAFF '. Carol Arnold Real Property Disposal Division Office of Publications Building and Real Property General Services Administration 525 Market Street San Francisco, CA 94105 � ^ Arnold: Dear M� � . � In behalf of the Board Of Directors of the MidpeniMsUla Regional Open Space District, I a0 writing in response to the January 13 letter Sent to you by Thomas and Clarence Kavanaugh regarding the District's purchase Of the surplus federal property formerly known as Almaden Air Force Station. I think it is important to put the letter into perspective before responding to its contents. The Kavanaugh brothers have been owners of a 48-acre parcel in the East Palo Alto/Menlo Park dr�� that �� the site Of the proposed Dumbarton | ' | Distribution Center. This controversial project originally included a proposal ' to fill a historic wetlands portion of the property, which required a U.S. Corps Of Engineers permit. Apparently upset at the District b9CaW58 Of its participa- tion in the public hearing required by,the Corps of Engineers, the KdVanaughs filed a law suit against Cd7TrdDs and the District, which is still pending. A revised development plan for the distribution center was later approved, but the KaVanauohs have been unhappy with the District ever since the early hearing and � have taken issue with the Board OD a wide variety Of matters. The Kavanaughg/ letter contained several incorrect statements about the District and its activities which I will address in reference to the seven points listed in their letter, as follows: l . The District does have an Affirmative Action Program and is an Equal Opportunity Employer by Board adopted policy. 2' As a recipient of federal grant funds for both acquisition and � development projects, the District has conformed to requirements concerning Affirmative Action requirements to ensure equal employ- ment opportunities when contracting for its development projects. 3. The programs referred to by the Kavanaughs are already in existence. 4' While there are no minority employees presently on the District's 28-member staff, the District has had minority employees and has hired women to fill managerial/administrative p0S1t1OnS' The District's low rate Of hiring and lack of qualified minority applicants has made hiring of minorities difficult, as is true for Other Similar agencies. 5. AS required by law, the District adjusted its geographical ward boundaries in 1982 in Order to achieve equal population in each ward based On 1980 census data. As a result Of this process, which included discussions with East Palo Alto leaders, East Palo Alto joined other cities and communities in the District that have two Directors to r8pr8s8nt their interests. Any implication in the KaYanaUghs ' letter that ward boundaries were purposely chosen to � split a minority area 15 completely scurrilous. � '~ G.S.A. Page 2 6. As you are aware, the issue of public vehicular access to Mt. Umunhum Road is complex, and once the purchase is consummated, the District's Board of Directors will be the governing body that will have to decide on appropriate road usage. Mt. Umunhum is an integral part of the District's long ranae open space preservation program, and use of the site, including public vehicular access, will be addressed as part of the development of a Master Plan for the property. We understand that the federal government does not "guarantee" that public access is ,,,,,,Available to the former Air Force Station and that the property is , being sold on an "as is" basis. 7. The purchase of the property for park and open space purposes is categorically exempt under the California Environmental Quality Act (CEQA). At the time open space and recreational development on the property is considered, the District will comply with appropriate CEQA requirements and, depending on the extent of the proposed develop- ment, an Environmental Impact Report may be required. If you should have any additional questions about the District and its activities, please do not hesitate to contact Herbert Grench, the District's General Manager. Sincerely, Daniel G. Wendin, President Board of Directors Midpeninsula Regional Open Space District cc: MROSD Board of Directors Senator Alan Cranston Representative Don Edwards Representative Tom Lantos Representative Norman Mineta Senator Pete Wilson Representative Ed Zschau WRITTEN COMMUNICATION Meeting 84-02 Jan. 25, 1984 January 13, 1984 Board of Directors Midpeninsula Regional Open Space District 375 Distel Circle, Suite D-1 Los Altos, California 94022 Dear Board: Following up on the suggestion of Harry Haussler at your meeting of January 11, 1984, about starting each meeting with the Pledge of Allegiance, we ask that this be put on your meeting as an agenda item. Thank you very much, 17L Thomas Kavanaugh 1726 Spring Street Mountain View, California 94043 kcl,-� Clarence Kavanaguh?4 220 Park Lane Atherton, California 94025 • M-84-09 (Meeting 84-02 January25 1984) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM January 18, 1984 TO: Board of Directors FROM: H. Grench, General Manager RESPONSIBILITY AND PREPARATION: D. Hansen, Land Manager; M. Gundert, Associate Open Space Planner SUBJECT: Adoption of Interim Use and Management Plan for the Long Ridge Open Space Preserve (Chesebrough Property) Introduction: At your December 7 , 1983 meeting, you approved the proposed acquisition of 80 acres fee title and 182 acres conservation easement to the Long Ridge Open Space Preserve - Chesebrough property (see report R-83-47, dated November 30, 1983) . You also tentatively adopted the use and management recommendations contained in the report and indicated your intention to dedicate both the 80 acre fee title parcel and the 182 acre open space easement. In accordance with adopted Land Acquisition Public Notification Procedures (memorandum M-83-106 , dated August 31, 1983) , final adoption of the interim use and management plan was deferred until after close of escrow to allow for public comment. Escrow on the Chesebrough property closed on December 30, 1983 . To date, staff has received no public comments on the use and management plan. Recommendation: I recommend you adopt the interim use and management plan as contained in report R-83-47 and dedicate the property as ublic o en space.ace.P P M-84-08 AA, (Meeting 84-2 WL January 25 , 1984) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM January 18 , 1984 TO: Board of Directors FROM: H. Grench, General Manager RESPONSIBILITY AND PREPARATION: C. Britton, Land Acquisition Manager; B. Tannenbaum, Real Property Representative SUBJECT: Electrification Contract for Residence on Long Ridge Open Space Preserve Introduction: At your meeting of November 9 , 1983 staff was authorized to proceed with the bidding process for the electrifi- cation of the former Bean house on Long Ridge Open Space Preserve (see report R-83-44) . The closing date for bids is Friday, January 20 , 1984 . Discussion: As the Board packet is being prepared prior to the closing date, detailed information on the contractors ' responses has not been included here. Staff will have all bid information summarized in time for your January 25 meeting and will make a recommendation on the awarding of a contract to the lowest respon- sible bidder. M-84-08B (Meeting 84-2 January 25 , 1984) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM January 23 , 1984 TO: Board of Directors FROM: H. Grench, General Manager RESPONSIBILITY AND PREPARATION: C. Britton, Land Acquisition Manager; B. Tannenbaum, Real Property Representative SUBJECT: Electrification Contract for Residence on Long Ridge Open Space Preserve Reference is made to Memorandum M-84-08 dated January 18 , 1984. As of the closing date of Friday, January 20 , 1984 , no bids had been received by staff for the above-mentioned contract. In complicance with Section 20166 of the Public Contract Code and the District 's Administrative Policy 83-4 dated July 15 , 1983 , staff will readvertise this project in the near future. The advertising areas and publications will be expanded to encourage bids. This item will be rescheduled for a future Board meeting. i R-84-05 (Meeting 84-05 January 25, 1984) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REPORT January 17, 1984 TO: Board of Directors FROM: H. Grench, General Manager RESPONSIBILITY AND PREPARATION: C. Britton, Land Acquisition Manager; D. Hansen, Land Manager; D. Woods, Open Space Planner; M. Gundert, Associate Open Space Planner SUBJECT: Determination of Public Necessity - Proposed Addition to Coal Creek Open Space Preserve (Hybl Property) Introduction: The 14 . 95 acre Hybl property is located between two portions of the District' s Coal Creek Open Space Preserve and links the two into one contiguous unit (see attached map) . Located along Skyline Boulevard, the Coal Creek Open Space Preserve helps to form the scenic backdrop to the Town of Portola Valley and is an important public land holding in the proposed development of the Skyline Trail . A. Description of the Site (1) Location and Boundaries. The subject property is located on Crazy Pete 's Road, approximately one-half mile northeast of its intersection with Skyline Boulevard, and is bounded by private property to the north, west, and south and by the District's Coal Creek Open Space Preserve to the east and west. Besides the close proximity of the property to the Coal Creek Open S PR s ry it also is in close relation- s pe pace e e e, o ship to the Mt. Melville Area of the Russian Ridge Open Space Preserve, which is located approximately one-half mile to the west across Skyline Boulevard. (2) Topography, Geology and Natural Landscape. This rectangularly shaped parcel contains 14 .95 acres . The elevation ranges from 2080 feet along the southern border to 1720 feet along the northern border. The site slopes toward the northeast with a nearly level potential building pad centrally located on the site. The site is vegetated primarily in oak-madrone-Douglas fir forest. The current owner has removed mature tree growth from approximately a 2 .5 acre area in the center of the property, which appears to be in violation of Chapter 8 of San Mateo County's Excavating, Grading, Filling and Clearing Regulations governing vegetation removal . The area east of Skyline Boulevard extending from Page Mill Road to the Windy Hill Open Space Preserve is geologically unstable as evidenced by the major landslides on the former R-64-05 Page two Stallings and Fernandez properties (Coal Creek Open Space Preserve) , and the Windy Hill Open Space Preserve. Like those areas, the U.S. Geological Survey's Landslide Susceptibility in San Mateo County, California, 1976, indicates this site is in the highest susceptibility to landsliding rating category. The San Andreas Fault lies> approximately one mile to the northeast from the property. B. Planning Considerations The property is located within unincorporated San Mateo County and is within the Sphere of Influence of the Town of Portola Valley. The property is zoned Resource Management and, in accordance with the zoning, would be developable with one single family residence. open space use of the land is con- sistent with the General Plan for San Mateo County. The Town of Portola Valley has an adopted Trails and Pathways Plan which indicates a mid-level trail that could extend through this property and eventually connect Alpine Road with the Windy Hill Open Space Preserve. The property has a medium rating on the District's Master Plan map, a composite rating indicating the suitability of land as open space. C. Current Use and Development An area approximately 2 .5 acres in size is cleared of vegetation in the central portion of the site. The clearing of vegetation extends from a level pad on the southern portion of the site to the steeper side slopes overlooking the valley below. Located within the level clearing is a travel trailer and several vehicles. Crazy Pete's Road cuts through the southeastern corner of the property. A second road branches from Crazy Pete 's Road, goes through the level clearing on the site, and appears to terminate at the site' s western boundary. D. Potential Use and Management Staff feels that the site, due to its natural characteristics, is a vital and integral part of the Coal Creek Open Space Preserve. If acquired, the site would play an integral role in enhancing the trail system on the Preserve. In acquiring the surrounding Coal Creek Open Space Preserve, the District received a patrol easement across the subject property, which the current owner is attempting to realign to a location unacceptable to the District. Acquisition of the property would alleviate this easement problem and open this section of Crazy Pete's Road to both public and patrol use, and create the potential for a connecting trail from Alpine Road to the Mt. Melville Area of Russian Ridge Open Space Preserve through the meadows of the Coal Creek Preserve. A short loop trail is also possible utilizing Crazy Pete 's Road through the property and a trail which branches from Crazy Pete 's Road towards the east, re- joining Crazy Pete 's Road near its intersection with Alpine Road. The level area on the site would make an ideal resting/picnic spot for Preserve visitors. Delightful views of the valley and ' San Francisco Bay Area are available to visitors from this spot. R-84-05 Page three E. Interim Use and Management Recommendations (1) The travel trailer should be removed and the site cleared of debris and returned to its natural state. (2) The site should be managed as a natural area and remain open to hikers and equestrians. F. Name The property should become an addition to the Coal Creek Open Space Preserve and be known by that name. G. Dedication The property should be dedicated as public open space. H. Terms On December 31, 1979, Joseph B. Hybl and Albert D. Plank acquired the subject property at a purchase price of $169, 000 as one rural residential site. Their original purpose was to build a home on speculation and sell it in a then rapidly expanding real estate market. The parcel was sold by Lynda L. Rose, and because her own home was located on the adjoining parcel to the south, the deed included a restrictive covenant that no improvements other than a tennis court be built on the area directly below the Rose property and home. The partners had a falling out which finally culminated with Jack A. Hybl (Joseph B. Hybl 's father) perfecting title in his name by Trustee 's Deed on January 27, 1981 . The District acquired the first unit of the Coal Creek Open Space Preserve, which adjoins the Hybl property on two sides, on July 1 , 1982 by Resolution 82-25 (see report R-82-27, dated June 1, 1982) . On July 14, 1982, Joseph B. Hybl filed a lawsuit against Lynda Rose and Jerry L. Allen (the predecessors in interest to the easterly portion of the Coal Creek Preserve) . The main purpose of the lawsuit was to abate the restrictive covenant created at the time of purchase by Hybl and to relocate Crazy Pete Road as it passed through the Hybl property. Both of these aspects of the Hybl legal action were of concern to the District, since the restrictive covenant served to protect a highly visible portion, as seen from the Coal Creek Preserve, of the Hybl property from development. Also, the portion of Crazy Pete 's Road proposed for relocation was an area over which the District had an easement that was planned as a Ranger patrol road and possibly as a part of the over-all trail system for the Preserve. The new location of the road easement was unsatisfactory because of the gradient and soils stability. After learning of this legal action, the District contacted Joseph Hybl for the purpose of acquiring the property. It was then that staff learned that an approximately 2 .5 acres area of the property had been essentially cleared of oak and madrone by the removal of nearly 100 cords of firewood. It was also evident from an inspection of the property that the new road easement location had been rough graded, and other grading work had occurred on the property. During that time additional contacts were made with both Joseph and Jack Hybl by telephone and through Skywood Realty, which handled the original sale to Hybl . Through these discussions, it was our understanding that Joseph Hybl R-84-05 Page four not only planned to build his own home on the property (rather than just a home for resale) , but also felt that if he could defeat the restrictive covenant, the parcel had the possibility of being divided into two sites, thus providing a profit on the entire development project. During the time of the early contacts with Joseph Hybl, a planninq study was conducted in which it became evident that not only would development of the Hybl parcel be detrimental to the adjacent preserve (including the relocation of the road easement) , but also that the property would be a very desirable acquisition for the District as the property would urovide a natural trail and loop trail system corridor from the east portion of the preserve to the west. Also the building pad area (the area of the restrictive covenant) would provide an ideal picnicking and public use area. During the negotiations process, it was evident that the owners would only consider selling the property on the basis of two sites and that they intended to proceed with their legal action to enhance the developability of the property. The District has obtained an outside appraisal and made an Offer of Just Compensation accordingly. This offer is and continues to be unacceptable to the Hybls . At this point, because of the sensitive nature of the property, the proximity to the Coal Creek Open Space Preserve, and the abundant public recreational potential of the site based on viewshed, trails potential and public recreational use, the only alternative is to acquire the property through the eminent domain process. This process would allow the Hybls to have a jury of their peers determine the Fair Market Value of the property and, therefore, the amount of compen- sation the public, through the District, would have to pay to acquire this priority parcel . It is hoped a negotiated settlement could be reached before that point. Because of the damage that has already occurred to the property as a result of fire wood removal and grading, the proposed resolution of necessity contains a provision for the District to deposit the appraised amount into a court trust fund (available to the owners) and take immediate possession of the property. Recommendation: I recommend that you adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District, Finding and Determining That the Public Interest and Necessity Require the Acquisition of Certain Properties for Public Use, To Wit , for Public Park, Recreation and Open Space Purposes, Describing the Properties Necessary Therefore and Authorizing and Directing Its Retained Legal Counsel to Do Everything Necessary to Acquire All Interests Therein (Coal Creek Open Space Preserve - Hybl Property) . I also recommend that you tentatively adopt the interim use and management plan contained in this report, and indicate your intention to dedicate this property. It is further recommended that you name the property as an addition to the Coal Creek Open Space Preserve. J;�,��1 fi,J> � _.".' \ �„ �\�\\'•\'� \L� aa' �/ � \j SITE PAP v `• % ' , Coal Creek Open Space Preserve i//^\ �r\\�1�i U a � ����`��_,y..` '/�`.vrJ-t\�-� � t � s. Op c • ,� � !:__ 19 Seale 1 -2000 North.' h. �\ >�a rii• zazas. \ '�.(:y7y\ i Lands of L rs�-���. Rose 'Pro M2 Melvilt� ^ �, poset ,'.�7, \ �-`- 4z ,`.i � _ ���\\•G/J}��`{�,J �/�r�? a^ rid/P\� � � ��r \�r � � `� ,�:. , -- � _ ,�Q —' -'�-, •- Am./%=�..\.��r lk"�:��1 � .00 any.-�' -�1 ,.�,� ��\ ^ _ ✓ er Y, r Los Trancos Coal Creek !'Open S ' - Open Space Preserve Space Preserve RJR 1 �l41 r ti a r �. onto Bello Russian Ride �'ill — %( - Open Space Preserve _OGen Space Preserve - r1 - - 1 /1 1VA:. ��',>�r �����.`•-��A �pv � - t �C �l l ir`.j)n , ;AAv w� �../ c'_ BM�i �115 "±� �"�,{ ) �`�•�;�l%�i�,.-_�1� \�.._�-�,�-��� �� r'� �_� H���il(/'���„J���� �t� ���,� fly`.. A t.��•_.����'' ����,�li 1� � '/' Skyline Ridge , Open Space Preserve r � � /)%�_���=t 4 .% i ;�J o 11 -- 1, •, � �r'>��((� � � �� ��i if �,�\\, �`'— �; v A✓V�'��./17 � 1 ��r �1V/�/ r�tv c�� A `ate �\_-i'1�_ a .j-�, \f �• �:,`? K /,'�-�.. � � ��'^^��6. f/moo_ �,)o f '�� � V� � "�l�—'%2©�,�` $����7 �����e - - A.fir - i r RESOLUTION NO. 84-2 RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT, FINDING AND DETERMINING THAT THE PUBLIC INTEREST AND NECESSITY REQUIRE THE ACQUISI- TION OF CERTAIN PROPERTIES FOR PUBLIC USE, TO WIT, FOR PUBLIC PARK, RECREATION AND OPEN SPACE PURPOSES, DESCRIBING THE PROPERTIES NECESSARY THEREFORE AND AUTHORIZING AND DIRECTING ITS RETAINED LEGAL COUNSEL TO DO EVERYTHING NECESSARY TO ACQUIRE ALL INTERESTS THEREIN (COAL CREEK OPEN SPACE PRESERVE - HYBL PROPERTY) WHEREAS, the Board of Directors of the Midpeninsula Regional Open Space District is authorized to acquire property for public purposes, pursuant to Division 5, Chapter 3 , Section 5542 , of the Public Resources Code, State of California, and WHEREAS, the property, rights, and interests described in Exhibit A attached to this resolution and incorporated herein by reference (the "property") are necessary for public park, recreation, and open space purposes , said purposes constituting a public purpose, and WHEREAS, the Offer of Just Compensation required by Section 7267 . 2 of the Government Code has been made to the owners and/or owners of record by and through their attorney, Mr. Walter H. Harrington, Jr. , by letter dated January 18 , 1984 , NOW, THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpeninsula Regional Open Space District does hereby find and determine that the public interest and necessity require the acquisi- tion of the property for public park, recreation, and open space purposes; BE IT FURTHER RESOLVED that acquisition of the fee (unless a lesser estate is described in Exhibit A) is necessary therefore; and BE IT FURTHER RESOLVED that the Board of Directors of the Midpeninsula Regional Open Space District does hereby find and deter- mine that said property is located so as to be most compatible with the greatest public good and cause the least private injury; and BE IT FURTHER RESOLVED that the General Manager be and is hereby authorized and directed to cause to be negotiated and/or pre- pared all appropriate applications to governmental agencies for grants of funds or property, legal documents and related instruments for acquisition of title to the property by gift and/or purchase, all upon terms and conditions discussed by or presented to this Board at its meeting this date or customary to this District in like transactions; provided, however, that each such application, docu- ment and instrument shall be subject to approval as to form and content by this Board prior to its execution or delivery on behalf of the Midpeninsula Regional Open Space District; and BE IT FURTHER RESOLVED that the law firm of Rogers, Vizzard & Tallett be and the same is hereby retained, instructed and directed to do everything necessary to acquire all interests in the property described in Exhibit "A" , and they are further authorized to prepare and prosecute such condemnation proceedings in the proper court having jurisdiction thereof as are necessary for such acquisition, including the obtaining of an order for immediate possession to prevent the development and/or destruction of such property, pursuant to the Code of Civil Procedure Sec. 1255. 410 et seq. DESCRIPTION The land herein referred to is situated in the State of California, County of San Mateo, and is described as follows : PARCEL I : Parcel "D" as shown on that certain map entitled "PARCEL MAP OF A RESUBDIVISION OF PARCEL "3" AS SHOWN ON VOL. 22 P.M. PG. 49 , FILED IN S.M. CO. AND BEING DESCRIBED IN 7776 O.R. 1524 , SAN MATEO COUNTY , CALIFORNIA" , filed in the office of the County Recorder of San Mateo County, State of California on August 17 , 1979 in Book 47 of Parcel Maps at pages 77 and 78 . EXCEPTING THEREFROM all gas, oil and other hydrocarbon substances and all other minerals in and from said property as same was excepted and reserved in that certain Deed from Hugh Carpol , et al , to Helen Tinker, et al , recorded April 16 , 1974 in Book 6592 of Official Records at page 60 (File No. 33586-AM) , Records of San Mateo County, California. PARCEL II : A non-exclusive easement for ingress and egress and utilities within so much of Parcel "A" as shown on that certain map entitled "PARCEL MAP OF A RESUBDIVISION OF PARCEL "3" AS SHOWN ON VOL. 22 P.M. PG. 49 , FILED IN S.M. CO. AND BEING DESCRIBED IN 7776 O.R. 1524 , SAN MATEO COUNTY , CALIFORNIA" , filed in the office of the County Recorder of San Mateo County, State of California on August 17 , 1979 in Book 47 of Parcel Maps at pages 77 and 78 of which the centerline is designated "c - Existing 501 Road Ease. as per 22 P .M. 49 6592 O.R. 60 to benefit PCLIS B, C, & D" on said map. PARCEL III : A non-exclusive easement for ingress and egress and utilities within a portion of Parcels "B" and "C" as shown on that certain map entitled "PARCEL MAP OF A RESUBDIVISION OF PARCEL "3" AS SHOWN ON VOL. 22 P.M. PG. 49 , FILED IN S.M. CO. AND BEING DESCRIBED IN 7776 O.R. 1524 , SAN MATEO COUNTY, CALIFORNIA" , filed in the office of the County Recorder of San Mateo County, State of California on August 17 , 1979 in Book 47 of Parcel Maps at pages 77 and 78 and a portion of Parcel 4 as shown on the Parcel Map entitled "BEING A SUBDIVISION OF THE LANDS OF HUGh continued. . . . EXHIBIT A page I of 2! F 4 CARPOL, ET AL, AND BEING A PORTION OF SECTIONS 8 AND 9 TOWNSHIP 7 SOUTH, RANGE 3 WEST, MOUNT DIABLO BASE AND MERIDIAN" , filed in the office of the County Recorder of San Mateo County, State of California on November 16, 1973 in Book 22 of Parcel Maps at pages 49 and 50 . Said easement being a strip of land 40 feet in width lying equally on each side of the following described centerline: BEGINNING at a point on the Northeasterly line of Parcel "A" as shown on the first above mentioned map, said point being distant South 380 48 ' 33" East, 26 .57 feet from the Southeasterly terminius of that certain course shown as "N 580 46' 18" W 312 .25 ft. " , on said map; thence from said point of beginning leaving said Northeasterly line, North 190 43 ' 57" East 89 .15 feet; thence North 360 29 ' 12" East 79 .38 feet; thence North 490 00 ' 42" East 125 feet; thence North 250 46 ' 12" East 93 feet; thence North 8° 50 ' 25" East 284 .64 feet to the most Southerly corner of Parcel I above described and the terminius of said center line. The sidelines of said easement to be lengthened or shortened so as to form a continuous 40 foot easement extending from said Northeasterly line of Parcel "A" to the Southwesterly and Southeasterly lines of Parcel I herein. PARCEL IV: A non-exclusive easement for ingress and egress and utilities within a portion of Parcel "A" as shown on that certain map entitled "PARCEL MAP OF A RESUBDIVISION OF PARCEL "3" AS SHOWN ON VOL. 22 P.M. PG. 49 , FILED IN S.M. CO. AND BEING DESCRIBED IN 7776 O.R. 1524 , SAN MATEO COUNTY, CALIFORNIA" , filed in the office of the County Recorder of San Mateo County, State of California on August 17 , 1979 in Book 47 of Parcel Maps at pages 77 and 78 , more particularly described as follows: A strip of land 10 feet in width measured at right angles, the Northeasterly line of said easement being coincident with those certain courses designated as No. 28 and 36 on said map. EXCEPTING THEREFROM so much as lies within Parcel II above. A.P. No: 080-260-090 EXHIBIT Page_;,,mac►# 2 --■m. i R-84-04 (Meeting 84-02 January 25, 1904) 4461 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REPORT January 18, 1984 TO: Board of Directors FROM: H. Grench, General Manager RESPONSIBILITY AND PREPARATION: D. Hansen, Land Manager; D. Woods, Open Space Planner; M. Gundert, Associate Open Space Planner SUBJECT: Whittemore Gulch Redwoods Open Space Preserve Use and Management Plan Introduction: The following is the initial use and management plan for the Whittemore Gulch Redwoods Open Space Preserve. Incorporated in this plan are the interim use and management recommendations contained in the acquisition reports for the four properties which now comprise the Preserve. These include the acquisition reports for the former Wilkins property (report R-82-30, dated July 23 , 1982) , Rancho Canada de Verde properties (reports R-82-42 and R-83-5, dated November 1 , 1982 and February 1, 1983) , and the former Hosking property (report R-83-18, dated May 19, 1983) . I . Site Description and Use The 847 acre Preserve is located on the western slope of Skyline Ridge, with the Skyline entrance approximately 4 .6 miles south of the intersection of Highway 92 and Skyline Boulevard. The easterly portion of the Preserve is bounded by Skyline Boulevard and the westerly portion fronts Higgins-Purisima Road, which runs off Highway 1 . The northerly and southerly portions of the site are bounded by private property. The landscape and topography are very diverse and typical of westerly facing slopes of the Santa Cruz Mountains . Vegetation varies from coastal chaparral along the ridgetops to bay, madrone, fir, and redwood stands found in the ravines . The openness of the ridgetops offers dramatic views of the Pacific coastline, although these views can often be obscured by fog, particularly in the summer. The Preserve is becoming popular partly because of the high level of publicity the various acquisitions have received and also because accessibility has been greatly improved this past year. A number of trails and roads pass through the site and are used by hikers and equestrians . Most visitors are interested in hiking or riding from the Skyline Boulevard access point to Higgins-Purisima Road, a distance downhill of about four miles. Others enjoy shorter distances and hike to vista points to enjoy the view and to picnic . R-84-04 Paae two Illegal activities on this site consist primarily of the use of off-road vehicles and the shooting of firearms . Motorcycles and four-wheel-drive vehicles gain entry at the Higgins-Purisima gate when it is left open during logging season. There has been some damage to vegetation directly south of the gate and signs of use along the lower part of Harkins Ridge fire trail . The illegal shooting occurs in this same area near the westerly entrance of Whittemore Gulch and appears to be target shooting. II. Planning Considerations Located within unincorporated San Mateo County, the Preserve is zoned Timberland Preserve and Resource Management District. In addition, the western half of the Preserve is within the coastal zone, and the area bordering Skyline Boulevard is within the Skyline Scenic Corridor. The Preserve is moderately emphasized on the District's Plan for Relative Emphasis of District Sites (see report R-83-52, dated December 7, 1983, and memorandum M-84-05, dated January 5, 1984) . The Preserve's position in the plan has moved upwards this past year because of recent acquisitions which have provided better access and manageability. The next scheduled review of this use and management plan is anticipated to be early in 1966 . III. Use and Management Plan The following use and management plan includes a review of interim plans which are contained in the acquisition reports and new recommendations proposed for the next two years . A) Access and Circulation Existing Use and Management Plan 1 . The Skyline entrance easement will be studied to determine the optimal parking sites. Status: This recommendation will be eliminated because it was made prior to the acquisition of the parcel adjacent to Skyline Boulevard which offers ample space for parking. 2 . A pipe gate and stile will be installed at the beginning of the main trail near Skvline Boulevard. Loa barriers would outline a small temporary parking lot just inside the property and help protect the land from illegal vehicle uses. Estimated cost of the gate, stile and logs is $1300 and was included in budget preparation for FY 82-83 . Status: This was completed in December, 1983 . The parking area has a twelve vehicle capacity. vehicles with trailers may park on adjacent roadside turnouts or, if additional space is required, may obtain a permit to park on the Preserve near the vehicle parking area. 3 . The conditions of the main road and trail descending from the parking area and connecting southwardly to the Harkins fire trail will be evaluated and, if feasible, a recommendation to improve to patrol road specifications will be made at the next use and management review. The initial approximately one-quarter mile section is deeply eroded and would require major upgrading. R-84-04 Page three Status: The Pacific Telephone Company repaired the initial one-quarter mile. The remaining portion connecting to the Harkins fire trail is in need of extensive grading and drainage work to make it passable by patrol vehicles . The estimated cost of repair is $500 and will be requested in FY 84-85 budget preparations. 4 . The Harkins fire trail will be improved and maintained for patrol purposes at an estimated cost of $400 . Status: This will be completed in the summer of 1964 . The California Conservation Corps will be asked to assist with brush removal, as the trail is heavily overgrown with Scotch' and French broom and other plant materials . 5 . The bridge over Purisima Creek will be repaired at an estimated cost of $500 and the road extending northward into Whittemore Gulch will be studied to ascertain whether road clearing is necessary for patrol purposes. Status: The bridge will be repaired in summer 1984 . The road northward will be improved to trail standards only. 6. The trail up out of Whittemore Gulch will be rerouted to avoid trespassing on the adjacent property at an estimated cost of $500 . Status: This recommendation is being eliminated because the affected property has been acquired by the District and rerouting is no longer necessary. 7 . Gates, fencing and equestrian stiles will be placed at all access points necessary to restrict off-road vehicle access . The access points include: a) the Jeep road beginning near the Vista Del Mar Restaurant off Skvline Boulevard; b) the Harkins fire trail, at its intersection with Comstock Road; c) the bridge to Whittemore Gulch; d) the west end of the road at the north side of Purisima Creek. The last two gates will be necessary in order to allow public parking in the large area beyond the present owner's gate at the main road. They will also protect District property when the main access gate is left open for logging trucks. The estimated cost is $2800 . Status: The Jeep trail accessing the property from Skyline Boulevard has been gated with a stile as part of the parking development project. The Harkins fire trail access from Comstock-. Road will be gated when this road is improved. Currently a post and cable gate is blocking this entrance. The gates and stiles at the west end of the Preserve are being deferred as the main gate at Higgins-Purisima Road is being properly managed by the neighboring property owner and because there is no immediate plan for developing parking in this area (roadside parking is available near the main gate) . The gate and stile originally proposed at the bridge will be installed if the Higgins-Purisima gate is left unattended. The cost of installing the gates at Comstock Road and the bridge is estimated at $1806 and will be requested in FY 84-85 budget preparation. R-84-04 Page four New Use and Manacement Recommendations 1 . The new parking area adjacent to Skyline Boulevard is open and unaated. At the present time, this poses no problem. However, in the event a nighttime loitering problem arises, a aate should be installed at the entrance and locked at night, when necessary. Estimated cost is $900 and will be requested in FY 84-85 budget preparation. B) Signing Presently, signing is limited to boundary identification plaques . In order to be consistent with other Preserves in the mid-ranqe of the Relative Site Emphasis Plan, the signing program should be expanded to include a map and regulatory sian at the parking area, trail directional signs throughout the trail system, wildland signs at all secondary points of access, and Preserve boundary/private property signs where trails lead onto private property. Since the parking area is in and the trail system is complicated, there is some urgency in installing the trail directional signs . Existing Use and Management Plan 1 . Preserve boundary plaques and wildland signs should be placed at visitor entry points where appropriate. Status: This recommendation is in each of the acquisition reports, and the estimated cost, now that more permanent boundaries have been established, is adjusted to $200, with funding provided in FY 83-64 budget. These sians are on order and will be installed within two months. 2. All Private Property and No Trespassing signs will be removed. Status: This has been completed. New Use and Manaaement Recommendations 1 . A map and regulatory sign should be installed at the parking area. Cost is estimated at -$500 with funding to be requested in FY 84-65 budget preparation. 2 . Trail directional signs should be placeCi where necessary to clarify the trail system. Cost is estimated at $300, funding to be requested in FY 84-85 budget preparation. 3 . Property boundary (Private Property) signs should be placed where trails enter private property. Cost is estimated at $80, with funding to be requested in FY 84-85 budget preparation. C) Brochure At the present time there is no brochure available for the site. A Xerox-map of the site with directions to the site is available from the District office. New Use and Management Recommendations 1 . A standard, folded 8�"xll brochure should be provided on site. Brochure preparation cost is estimated at $150, with funding* to be requested in FY 84-85 budget preparation. R-94-04 Page five D) Structures and Improvements A single family dwelling is located on the Preserve adjacent to Skyline Boulevard. The San Mlateo County Building Department requires the unit be brought up to code, which entails the construction of a carport. At the time the structure was acquired, it was pointed out that the residence would be operated as an enterprise structure until the District's development of public parking and associated public use required that this house be used as a Ranger residence. A residence in the general area is shown in the District's long- term Ranger residency plan (see report R-82-41 , dated November 10, 1982) . Existing Use and Management Plan 1 . The structure will be operated as an enterprise account, and enterprise will be responsible for conformance to local building codes. Status: The house has been rented as an enterprise project. Plans are currently being prepared for construction of the carport which is anticipated to be completed in summer 1984 . Cost is estimated at $10, 000 and will be included in FY 84-65 budget preparation for the Enterprise Subprogram. In addition, a new wood stove has been ordered for immediate installation at a cost of $900 . 2 . A aate and necessary fencing will be placed along Skyline Boulevard, and fencing will be placed along the northerly property boundary to eliminate vehicle use from the ad- jacent properties and Skyline Boulevard. Costs are estimated at $1000. Status : This project was completed in December, 1983 . New Use and Management Recommendations 1 . The structure will become a Ranger residence when public use iillof this Preserve requires the presence of a resident Ranger. This is expected to occur in early 1985 . E) Natural Resources and Agricultural Management In the spring of 1983, a group of U.C. Berkeley students pre- pared an environmental resource analysis for the Whittemore Gulch Redwoods Open Space Preserve. The detailed report will aid in future planning for the site. Existing Use and Management Plan 1 . The debris located adjacent to the main trail will be removed. This can possibly be accomplished by a volunteer organization or the California Conservation Corps. Dumpsters will be utilized at an estimated cost of $150, funding to be in- cluded in budget preparation for FY 53-84 . Status : This project is scheduled to be completed in spring 1984 . New Use and Management Recommendations 1 . Staff will encouraae a student research project on the site to determine a method by which the invasive undesirable veqetation (Scotch and French broom) can be eliminated. R-64-04 Page six F) Visitor and Site Protection Existing Use and Manaaement Plan 1 . The area will be patrolled regularly, with special attention to the Higgins-Purisima entrance, to make sure illeaal vehicles are not aaining access to the site. Status: The Preserve's more remote location, particularly the westerly access, makes it difficult for frequent patrol . Currently, the easterly portion is patrolled about once a week, and the westerly end twice a month. When the roads and trails are improved to patrol standards, the site can be more efficiently managed. It should be recognized, though, that if use continues to increase and regular daily patrols of the entire site are required, it could require as much as 15-20 Ranger hours per week, which is a significant impact on the existing Ranger program. Negoti- ations are underway with the State Department of Parks and Recreation to aid in patrolling this portion of the site in conjunction with protecting their Burleigh-Murray site to the north. G. Dedication The entire site is dedicated public open space. Recommendation: I recommend you tentatively adopt the use and management plan as presented in this report for the Whittemore Gulch Redwoods Open Space Preserve. :r• r: ._._.�......�... :•iS: 411 �� l t ��t� / � t�GI88"2-f � ,��` ':. ._ /- ) i� /t.•;� � aasta• rt �• �' : ;'••�:':' Ln •► �j.l _ ' �. \ s San Carus 1 h I ,� I r — sYom r Hall Mom Bay REFUGE a Menlo P v ,� , ' �!n'I \\\\ ,1 (. � , )!{� -- �.�, it 1 /' �' "�• \ ..�i�... ,/ % l � -33 �. rw uw�� MOO 1 � ( 1 , ` ) 1 A / / lI i ,,I:�• ,3 T � t. k Woodside co :•::• ,�, ;1(,(r��� \ i ,I "-~`�-/•r '` �� •7� llll fill ,"J ; ,1} �: r --�i` 1 � Irl}� hise:l k •) r/: ] � wl� '* - .;`t �'••,• '•��^ , i.f�`:J! 1V, s x :/�.'�` t `� " , l_. �?_.._ � i C ��/.-/// _. ( �, do;d � 6` yeti.. - u.�iisrtx• �;:•:':• •i/ O 1 ( Its�.���1�_ "�%� -,.�l:.- ': 1 �- - - r �I� �f� 4 /� Portolarlola lobitos lew Valley ( :� ((House� .11I ti r� -,/ _ t��n - � A/„'I 1,����' �I��� e-0?l � ?��t� ��1.�� _ �,l - - �— r 1 'jT -�� �,-_�� ��..__`'�r � Toalla ir,.'�' � 1�- w/�� �+F4 •`4 ,I I `j��/-` 'l ��� 1 !I. ) ``,/ . \ �♦ - + BM 6 Comstock Road\f'• l�_...�.1 - +l�.;Jl`` �; ( 0`' \� ,ter. \ /,• F/ t� 14 Gat l/e�F� !. �`„�i"`, `• �`.:�ll.' ����`-��' �,-. � ��r i�l J ,l 1 ��.:-\1 �_J .1..�� .. ) j� // S �. 1` — - ��l 1(J'' /—`/ \ i�,, . :1 4� � riEasement� �� "� —__C E -- — � :4 x �/ /f �l �'�'�-.l �� �1,' .`Il�� yypp 1�,i�� �� ( — f._-�IJ t `�\ 1'J:•'' Bridge= •Higgins-Purisima� r \`, � •�, ��� � Cam_ �:•:::; .l_ IN, \ �� \ �•�= z s��da =>- Site Ma P \ r C(� -INV WHITTEMORE GULCH REDWOODS OPEN SPACE PRESERVE 1 t North ;.. 'ate�. Scale 1" - 200t+ �1 : NOS T • •`~ � i_.\`.\) 1 f.��\�6 1 u vi rA F :: :. : : : M-84-07 (Meeting 84-02 1984 Jan. 25, 1984) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM January 13, 1984 TO: Board of Directors FROM: H. Grench, General Manager PREPARED BY: J. Fiddes, Administrative Assistant SUBJECT: 1984 Appointments to Board Committees Discussion: At your January 11 meeting you discussed my report, Appointment of Board Committees (R-84-02 of January 3, 1984) , but took no official action. President Wendin stated `he-did not wish to disband the San Mateo Countv/ Hassler Liaison Committee at this time, and he said you should consider the question of noticing all committee meetings during your January 25 discussion of this agenda item. As a general rule, staff has noticed all meetings of the Budget and Legislative Committees, the Board's two standing committees. Your Policy on the Legislative Committee, adopted on August 10, 1977, states that Legislative Committee meetings are to be noticed, but there is no Board policy that states Budget Committee meetings are to be noticed. Notification consists of mailing a notice outlining the date, time, location, and purpose of the committee meeting to members of the press, and persons and organizations that subscribe to agendas. Meetings of ad hoc committees are not noticed unless the Board specifically requests notification, and in this case, notification includes mailing notices to individuals particularly interested in the committee's charge. Recommendation: As stated in my previous report, I recommend you appoint the budget and tegislative Committees for 1984 and make any other committee assign- ment adjustments and appointments you wish. I also recommend that you disband the Vacancy Application Review and Hassler Arts Council Liaison Committees (leaving the San MateopCounty/Hassler Liaison Committee intact) . ( g Pending the outcome of your committee meeting notification discussion, you may want to direct staff to revise appropriately your Rules of Procedure. M-84-10 (Meeting 84-02 January 25, 1984) 'Vir AMMOOMW MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM January 18, 1984 TO: Board of Directors FROM: H. Grench, General Manager RESPONSIBILITY AND PREPARATION: D. Hansen, Land Manager; J. Boland, Operations Supervisor SUBJECT: Truck Radio Purchase Introduction: The 1983-84 budget includes $7,300 for a mobile radio system for ranger vehicle M-48 (also budgeted) , which will be ordered via the State bid process next month. The radio should be ordered at this time in order for the radio to be on hand when the truck is delivered. Discussion: During 1983-84 budget preparation, General Electric and Communications Research were contacted for estimates for one complete mobile radio system. Because of the complexity of the system and the lack of any as-built specifications, the G.E. sales representative was invited to examine fully our mobile radios and was then directed to Communications Research, the firm that designed the District ' s radio system, for a more technical briefing of the system. This process was awkward and incomplete without the written specifications . General Electric and Communications Research submitted bids for the radio system. There appeared to be a bit of a disparity in nomen- clature between G.E. and Communications Research. An advertisement was also published in the Peninsula Times-Tribune, to solicit other bids, and another local radio vendor, Western Communications, was called. The District received no response from the public advertise- ment; however, Western Communications agreed to participate in the bidding process. Their bid was received in November 1983, but staff i considers it unacceptable because they used Johnson brand radio equipment rather than the G.E. brand, which is required for necessary cross banding and general equipment interchangeability. For your information, staff will be evaluating, with outside consultation, the District's radio communications needs and relationship with Santa Clara County Communications and will be returning with a specific report and recommendations on the subject at a later Board meeting. VENDORS EIDS 1) Western Communications $5, 367 .00 (unacceptable 1000 Willow Road equipment) j Menlo Park, CA i M-84-10 Pare two 2) General Electric $6 ,833 . 00 560 San Antonio Road Palo Alto, CA 3) Communications Research $6,770 .37 (includes delivery of 3600 Haven Avenue as-built specs . of Redwood City, CA current system) Recommendation: I recommend that you authorize the General Manager to award the mobile radio contract to Communications Research as the lowest responsible bidder for the amount of $6770 .37, under the condition that Communications Research will prepare comprehensive as-built specifi- cations for the radio system and submit them to the District upon completion of the radio installation. I� I M-84-06 (Meeting 84-02 Jan. 25, 1984) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM January 9, 1984 TO: Board of Directors FROM: M. Foster, Controller SUBJECT: Renewal of Investment Authority Discussion: My authority to invest temporarily idle funds expires on January 26, 1984 according to the provisions of Resolution 83-13 (see memorandum M-83-29, dated March 1, 1983) . The District continues to benefit from the ability to maintain its own direct investment program. Recommendation: I request that you extend my investment authority for another year by adopting the attached resolution. The wording and content of the resolution are the same as you adopted on March 9, 1983 . RESOLUTION NO. 84-3 RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING CERTAIN BOARD EMPLOYEES TO INVEST TEMPORARILY IDLE FUNDS IN SECURITIES ALLOWED BY GOVERNMENT CODE WHEREAS, the District needs to maximize its yield on temporarily idle funds in order to help meet land acquisition objectives; and WHEREAS, Government Code, Sections 53630 et seq. authorize the District to invest inactive funds in securities currently yielding interest rates higher than the Santa Clara County Fund; and WHEREAS, the District can improve its yield on temporarily idle funds without sacrificing financial safety or flexibility; NOW THEREFORE, BE IT RESOLVED as follows: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby authorize the Controller, or in his/her absence, a District employee authorized by the Board to act on his/her behalf, to invest temporarily idle funds according to the investment Goals and Guidelines attached hereto as Exhibit "A" and by reference made a part hereof. Section Two. Before any particular investment the Con- troller shall consult with the General Manager, or a District employee authorized to act in his/her behalf, to determine anticipated cash flow needs of the District. Section Three. This Resolution supersedes Resolution No. 83-13 adopted March 9, 1983 . This Resolution shall no longer be in effect as of January 24, 1985, unless extended in time, and inactive funds shall then be deposited in the Santa Clara County commingled investment fund. Exhibit "A" Investment Goals and Guidelines GOALS Goal 1. Capital Preservation Temporarily idle funds shall be invested in a conservative manner such that funds can always be withdrawn at, or just below, full invested value. Investments that offer opportunities for signifi- cant capital gains and losses are excluded. Goal 2 . Liquidity Temporarily idle funds will be managed so that normal operating cash needs and scheduled extraordinary cash needs can be met on a same day basis. Investments will be sufficiently liquid to provide a steady and reliable flow of cash to the District to insure that all land purchases can be made promptly (within two weeks) . Goal 3. Income Temporarily idle funds shall earn the highest rate of return that is consistent with capital preservation and liquidity goals and the Government Code. GUIDELINES 1. Determination of Idle Funds. The Controller will prepare a com- plete cash flow projection prior to all investment decisions. This cash flow projection will be reviewed and evaluated by the General Manager. The General Manager is responsible for designa- ting the maximum amount of funds available for investment in each month. 2. Contingency Reserve. A contingency reserve of between $500 ,000 and $2 , 000, 000 shall be maintained with the Santa Clara County Treasurer. The General Manager is responsible for determining the size of this contingency reserve. At all times this con- tingency reserve will be sufficient to satisfy the requirements for a 1982 Negotiable Promissory Note Fund. 3. Non-Invested Funds. Idle District funds not otherwise invested or maintained with the 1982 Negotiable Promissory Note Paying agent will be deposited with the Santa Clara County Treasurer. 4. Selection of Investments. The Controller is responsible for selecting specific investments that fit within the amounts and maturities designated by the General Manager. The Controller is also responsible for directing security transactions. 5. Investment Instruments. Investments shall be limited to those allowed by the Government Code. 6 . Diversification. Investments other than insured or collateralized deposits at banks and savings and loan associations shall be diversified. 7. Marketability. For investments other than deposits , the breadth of ownership and number of securities outstanding will be sufficient to establish a secondary market in which investments can be readily converted to cash without causing a material change in their market value. 8. Acceptable Banks. Bankers' Acceptances and Negotiable Certificates of Deposits may be purchased only from banks and savings and loan associations with over $300,000,000 of deposits and reporting profitable operations. 9. Acceptable Collateral. Securities collateralizing bank or savings and loan deposits must be rated "A" or higher. 10. Investments in Name of District. All investments purchased shall stand in the name of the District. 11. Reporting. The Controller shall report all security transactions to the Budget Committee no later than the next Regular Meeting of the Board of Directors after any transaction has been made. The Controller shall submit a complete listing of the investment portfolio to the Budget Committee by the fourth Wednesday of each month. 12 . Purchase of Securities Through Bank. The Controller is authorized to purchase securities through the investment department of the District' s bank. The Bank shall be instructed in writing only to purchase securities in the name of the District and that all matured funds shall be returned to the District' s bank account. The Bank shall also be instructed to send receipts for transactions to the General Manager. i • Distributed at Mee 9 M-84-11 January 25, 1984 0 am MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM January 23, 1984 TO: Board of Directors FROM: M. Foster, Controller and S. Shipley, Accounting Specialist SUBJECT: Mid-Year Financial Statements Attached are mid-year financial statements for the six months ended December 31 , 1983. Exhibit A contains the District's December 31 balance sheet compared to our June 30 position. Cash is up by $600,000 due to the low level of land purchases ($1 .5 million) . Note that $937,000 of our cash balance is the interest-bearing advance from Los Gatos. Outstanding debt is now $14.3 million compared to an official debt capacity of $22.5 million. Exhibit B shows our first half revenues compared to the same period in 1982. Tax revenue is coming in slower as we have received 48% of our annual property tax compared to 53% last ,year. Tax subvention revenue is down significantly because the State is spreading Business Inventory Tax Relief allotments over the year rather than maintaining the traditional practice of paying all in November. Interest revenue is on budget but lower than last year due to average interest rates being 30% lower. Grant revenue met expectations principally due to receiving $991 ,000 for Hassler and $437,000 for San Mateo Baylands. The major reason that rental income is up is that we received our share of the Skyline Ranch Christmas tree sales in December rather than January last year (tree sales were down 16%) . Exhibit C contains a comparison of first half operating expenses to the time- phased budget. Comments on the major variances are provided below. Exhibit D compares the same six month spending to the full year budget. The District spent 44% of its total annual operating budget (excluding site preparation) during the first six months. This is in line with normal experience (42% last year and 41% the prior year). The District typically spends 52-56% of its annual budget in the second half (55% last year). Excluding land and site preparation, spending was 20% below budget. However, most of the variance was due to the usual front-loading of the annual budget (programs bud budgeted 55% of funds in the first half). Based on experience of 9 P prior years and analyses of the first half variances, we think the overall budget remains a reasonable estimate of spending for the full year. Exhibit E shows acomparison of all first half spending to the same six months hs last year. Excluding Hassler guard service, election expense, and site prepa- ration, operating expenses are up 17% over the prior year. Debt service was 50% higher due to payments against the 1982 promissory notes. Since issuance of those notes, we have earned interest at an average rate of 9.8% compared to an all-inclusive cost of 8.8%. i M-84-11 Page two Comments on some first half variances: 1. Salaries ($30,000 under.): $15,000 due to actuals being short one-half pay period (one week). Remainder due to slower replacement and lower raises. 2. Benefits ($10,000 under) : mostly due to timing of billings. 3. Election Expense ($14,000 under): due to selection of new director by appointment. 4. Patrol Services ($42,000 over): guard service for Hassler. 5. Acquisition Expense ($50,000 under): due to lower level of land purchases and lack of need for relocation. 6. Printin2 & Duplicating ($21 ,000 under): spent 27% of annual budget versus 86° budgeted; similar pattern to last year (32%). Major item postponed was revision of all-site brochure. 7. Equipment & Vehicles ($50,000 under): $35,000 due to trucks and radios in process of procurement; $15,000 for computer equipment not yet defined. EXHIBIT A Midpeninsula Regional Open Space District Balance Sheets December 31 and June 30, 1983 Dec. 31 , 1983 June 30, 1983 (Unaudited) (Audited) Cash & equivalents $ 9,077,387 $ 8,488,847 Receivables 506,710 296,607 Prepaid expenses 45,880 45,880 Land 42,118,560 40,633,969 Equipment 262,152 255,509 Structures & Improvements 274,357 242,063 Long-term investment--Hassler Bonds 247,800 --- TOTAL ASSETS $52,532,846 $49,962,875 Accounts payable 54,196 21 ,148 Accrued liabilities 34,500 79,991 Advance from Los Gatos 937,000 894,584 Notes payable 7,024,216 6,700,785 Series A promissory notes 1 ,840,000 2,300,000 1982 promissory notes 5,400,000 6,000,000 TOTAL LIABILITIES $15,289,912 $15,996,508 TOTAL EQUITY $37,242,934 $33,966,367 EXHIBIT B Midpeninsula Regional Open Space District Six Month Revenue {Unaudited} Six Months Ended December 31 1983 1982 Property Taxes $2,497,747 $2,585,278 Tax Subventions 90,049 329,343 Interest Income 336,831 434,278 Grant Income 1 ,605,982 42,503 Rental Income 69,261 40,874 Other Income--Hassler 300,000 -- - Miscellaneous 6,594 8,390 TOTAL RECEIPTS $4,906,464 $3,440,666 EXHIBIT C Midpeninsula Regional Open Space District First Half Operating Expenses vs. Budget July - December 1983 Budget Actual Variance Salaries $ 382,934 $353,315 $ 29,619 Benefits 87,636 77,966 9,670 Legal Fees 41 ,500 33,044 8,456 Election Expense 15,000 587 14,413 Patrol Services 1 ,800 43,629 (41 ,829) Other Contract Services 48,543 44,074 4,469 Vehicle Expense 33,216 29,677 3,539 Site Maintenance Expense 18,500 13,358 5,142 Acquisition Expense 58,000 8,343 49,657 Structures & Improvements 34,400 31 ,726 2,674 Printing & Duplicating 31 ,028 9,679 21 ,349 Rents & Leases 23,802 20,514 3,288 Training & Conferences_, 10,610 6,275 4,335 Equipment & Vehicles 56,795 6,643 50,152 Insurance 16,580 15,907 673 Utilities 9,282 7,481 1 ,801 Other 28,960 18,108 10,852 Subtotal 898,586 720,326 178,260 Site Preparation 300,500 80,534 219,966 TOTAL NON-LAND $1 ,199,086 $800,860 $398,226 EXHIBIT D Midpeninsula Regional Open Space District First Half Operating Expenses vs. Annual Budget July - December 1983 Annual 6 Month % (in thousands) Budget Spending Remainder Spent Salaries $ 778,700 $353,315 $ 425,385 45% Benefits 156.1850 1 77,966 78,884 50 935,550 431 ,281 504,269 46 Legal Fees 80,000 33,044 46,956 41 Election Expense 15,000 587 14,413 04 Patrol Services 3,600 43,629 (40,029) (88) Other Contract Services 80,925 44,074 36,851 54 Vehicle Expense 65,600 29,677 35,923 45 Site Maintenance Expense 44,850 13,358 31 ,492 30 Acquisition Expense 103,000 8,343 94,657 08 Structures & Improvements 60,280 31 ,726 28,554 53 Printing & Duplicating 36,300 9,679 26,621 27 Rents & Leases 43,550 20,514 23,036 47 Training & Conferences 18,800 6,275 12,525 33 Equipment & Vehicles 61 ,095 6,643 54,452 11 Insurance 16,580 15,907 673 95 Utilities 18,500 7,481 11 ,019 40 Other non-Land 46,045 18,108 27,937 39 Subtotal 1 ,629675 720,326 909,349 44% Site Preparation 300,500 80,534 2192966 27 TOTAL NON-LAND $1 ,930,175 $800,860 $1 ,129,315 41% I_ i • EXHIBIT E Midpeninsula Regional Open Space District First Half Operating Expenses r FY 1983-84 vs. EY 1982-83 6 Months Ending December 31 (in thousands) 1983 1982 % Increase Salaries $353.3 $315.3 12% Benefits 78.0 45.2 73 431 .3 360.5 20 Legal Expense 33.0 26.3 25 Election Expense 0.6 15.5 (96) Acquisition Expense 8.3 36.6 (77) Patrol Services 43.6 1 .8 Site Maintenance Expense 13.4 11 .9 13 Structures & Improvements 31 .7 21.7 46 Rents & Leases 20.5 15.2 35 Vehicle Expenses 29.7 21 .9 36 Printing & Duplicating 9.7 7.0 39 Utilities 7.5 6.1 23 Other Non-Land 91 .1 69.0 32 Subtotal 720.4 593.6 21% Site Preparation 80.5 2.4 TOTAL NON-LAND 800.9 596.0 34% Debt Service 2,140.4 1 ,426.9 50 Land Acquisition 972.7 2,770.4 (65) TOTAL $3,914.0 $4,793.3 (18)% - � M 84-08B 'VeOOF�t (Meeting 84-2 L January 25 , 1984) .w% is tsw MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM January 23, 1984 TO: Board of Directors FROM: H. Grench, General Manager RESPONSIBILITY AND PREPARATION: C. Britton, Land Acquisition Manager; B. Tannenbaum, Real Property Representative SUBJECT: Electrification Contract for Residence on Long Ridge Open Space Preserve Reference is made to Memorandum M-84-08 dated January 18, 1984. As of the closing date of Friday, January 20 , 1984 , no bids had been received by staff for the above-mentioned contract. In complicance- with Section 20166 of the Public Contract Code and the District's Administrative Policy 83-4 dated July 15, 1983 , staff will readvertise this project in the near future. The advertising areas and publications will be expanded to encourage bids. This item will be rescheduled for a future Board meeting. M-84-04 IV (Meeting84-02 Jan. 2 , 1984) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM January 12, 1984 TO: Board of Directors . FROM: H. Grench, General Manager PREPARED BY: J. Fiddes, Administrative Assistant SUBJECT: Revision of Authorized Signatories for District Accounts and Safe Deposit Boxes Discussion: In accordance with the Rules .of Procedure and as a follow-up to the Board election of officers for 1984, it is necessary to revise the authorized financial instrument signatories for the District's accounts and safe deposit box and inform, the appropriate financial institutions of the signatory changes. Recommendation: It is recommended that you adopt the following resolutions: (a) Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Financial Instrument Signatories of the District for Santa Clara County Accounts (b) Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Approving Certificate of Authority of Officers (First Interstate Bank of California) (c) Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Signing and Endorsing Checks and Other Instruments for Savings Account (First Interstate Bank of California Los Altos) (d) Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Authorizing Signing and Endorsing Checks and Other Instruments for Checking Account (First Interstate Bank of California - Los Altos) (e) Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Establishing Signatories for Entering Safe Deposit Boxes (First Interstate Bank of California - Los Altos) RESOLUTION NO. (a) RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT ESTABLISHING FINANCIAL INSTRUMENT SIGNATORIES OF THE DISTRICT FOR SANTA CLARA COUNTY WHEREAS, the Board of Directors of the Midpeninsula Regional Open Space District has passed Ordinance 79-2, dated November 14, 1979 changing the signatories authorized to make disbursements on behalf of the District, NOW THEREFORE, the Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: it Section 1 . The signatures of the present holders of said offices are as follows, anT-the Di-rector of Finance of Santa Clara County is authorized to make disbursements in an amount less than $50,000 on behalf of the District based on any two signatures as set forth below: President Vice President Treasurer Daniel G. Wendin Harry A. Turner Ernestine U. Henshaw General Manager Assistant General Manager District Clerk Herbert Grench L. Craig Britton Jean H. Fiddes Section 2. ,The signatures of the present holders of said offices are as follows, and the Director of Finance of Santa Clara County is authorized to make disbursements in an amount of $50,000 or greater on behalf of the District based on .any two signatures as set forth below: President General Manager Daniel G. Wendin Herbert Grench or or Vice President Assistant General Manage and Harry A. Turner L. Craig Britton or or Treasurer District Clerk Ernestine U. Henshaw Jean H. Fiddes Section 3. Resolution No. 83-37 dated August 24, 1983, giving the most recent list of authorized signatories, is hereby superseded as of this date. (bl ) RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT APPROVING CERTIFICATE OF AUTHORITY OF OFFICERS (FIRST INTERSTATE BANK OF CALIFORNIA) WHEREAS, the Board of Directors of the Midpeninsula Regional Open Space District adopted the following resolutions: a) Resolution No. 77-30 adopted July 13, 1977, approving, authorizing, and dirdcting the execution of an agreement with United California Bank to act as paying agent on behalf of the District for the issuance of $4,600,000 principal amount of Midpeninsula Regional Open Space District Negotiable Promissory Notes, Series A; and b) Resolution No. 81-40 adopted July 8, 1981 supplementing former resolution and approving, authorizing, and directing the execution of an agreement with First Inter- state Bank of California to act as paying agent on behalf of the District for the issuance of $500,000 principal amount of Midpeninsula Regional Open Space District Negotiable Promissory Notes (Windy Hill Open Space Preserve - P.O.S.T. Property); and c) Resolution 82-57 adopted December 8, 1982 approving, authorizing, and directing the execution of an agreement with First Interstate Bank of California to act as paying agent on behalf of the District for the issuance of $6,000,000 principal amount of Midpeninsula Regional Open Space District Negotiable Promissory Notes, Series A; and WHEREAS, First Interstate Bank of California has requested that the Board of Directors designate those officers of the District who have been duly elected or appointed to sign written instructions and consents on behalf of the District; NOW.THEREFORE, BE IT RESOLVED that the Board of Directors of the Midpenin- sula Regional Open Space District does hereby adopt the Certificate of Authority of Officers attached hereto as Exhibit A designating those officers of the District who are authorized to sign written instructions and consents on the District's behalf. This resolution supersedes Resolution 83-38 adopted on August 24, 1983. (b2) EXHIBIT A CERTIFICATE OF AUTHORITY OF OFFICERS Public Agency Name Midpeninsula Regional Open Space District Address 375 Distel Circle; Suite D-1 ; Los Altos, CA 94022 To: First Interstate Bank of California Corporate Trust Department 405 Montgomery Street San Francisco, CA 94104 The undersigned, Secretary of the Board of Directors of the Midpeninsula Regional Open Space District, hereby certifies, that by resolution duly adopted by the Board of Directors of this Public Agency, the officers named upon this certifi- cate have been duly elected or appointed are now acting and are qualified to sign written instructions and consent as provided in the By-Laws, etc. , on behalf of this Public Agency, that the specimen signatures appearing opposite the names and titles are the genuine signatures of such officers and that said resolutions electing or appointing these officers are now in full force and effect. You are further authorized to recognize these signatures until you receive our written instructions to the contrary. Daniel G. Wendin President, will sign Ernestine U. Henshaw Treasurer, will sign Herbert Grench General Manager, will sign L. Craig Britton Assistant General Manager, will sign Jean H. Fiddes District Clerk, will sign In Witness Whereof, I have hereunto set my hand and affixed the seal of said Midpeninsula Regional Open Space District Public Agency This Day of 19 By Secretary of the Board (cl FIRST INTERSTATE BANK OF CALIFORNIA RESOLUTION NO. RESOLVED - that any of the officers of this District named below are hereby authorized to deposit the funds of this District with First Interstate Bank of California and to accept from said Bank, as evidence thereof, its Regular Savings Passbook, and that all subject deposits will earn interest at the Bank's prevailing interest rate. RESOLVED - further, that the (District Title Only) Treasurer, President or Vice President _ or the (District Title Only) General Manager, Assistant General Manager or (District Title Only) the District Clerk of this District are authorized to withdraw funds from said account, as authorized by Ordinance 79-2. RESOLVED - further, that the funds of this District deposited in First Interstate Bank of California shall be subject to the bylaws, rules, regulations, and practices of the Bank in force from time to time and subject to any and all service charges now or hereafter established by said Bank, that each of said officers shall be and is hereby authorized to endorse checks, drafts, and other orders for and on behalf of this District for deposit or, if such orders, checks, or drafts are presented unendorsed for deposit to this account, said Bank is authorized to. supply the required endorse- ment. This District agrees that all sums at any time in this account shall be subject to Right of Offset for liabilities of this corporation to said Bank. RESOLVED - further, said officers are authorized from time to time to make withdrawals from the account and any checks, drafts, or other orders issued by said Bank in pay- ment of funds on deposit therein may be delivered by said Bank to such officers or any of them. RESOLVED - further, that the authority conferred hereby shall extend and apply to any and all existing Regular Savings Accounts for Local Public Agencies as well as all Regular Savings Accounts for Local Public Agencies hereafter accepted by First Interstate Bank of California and that said Bank shall have the right to change the rate of interest with or without written notice and to limit the amount that may be on deposit at any one time. I certify that the foregoing is a full , true, and correct copy of resolution duly adopted by the Board of Directors of the District, whose name appears below, at a meeting of said Board legally and regularly held on , 19 a quorum being present and acting, and that said resolution has not been amended or rescinded and is now in full force and in effect; and that the signatures appearing on the attached card are the signatures of the persons who are authorized by said resolution to sign for and on behalf of said District. IN WITNESS HEREOF, I have hereunto set my hand and the seal of said District on 19 Signature District Clerk Midpeninsula Regional Open Space District Supercedes Resolution No. 83-39 z r CORPORATION 4 TIME CERTIFICATE OF DEPOSIT TIME CERTIFICATE OF DEPOSIT IAXPAYtir It IN111YIN(,NO •. TIME DEPOSIT--OPEN ACCOUNT TIME DEPOSIT—OPEN ACCOUNT 94-2231873 RESOLUTION NO: $4-: t NAME pArE as �r:r I Midpeninsula Regional Open Space District thljS S41.�E�that any of the officers of this w+gwatioo named below are hereby authorized to deposit the funds of fhb car¢ur4�wrl with FIRST INTERSTATE BANK OF CALIFORNIA and to accept from said Bank,as evfdoncethwoul,Its AUTHORIZED SIGNATURES Time Certificates of Deposit t rofgr;en to determine and fix the amount of each such deposit:and to agree with sold Bank for and onbohalfolthfs r ebatotharatoo Inn ast, any,on sold Cor1111catosol Deposit and thomaturtty thereof and to endorse said certificates on bohellof this r ,which authority shalt extend to any and all renewals i of Certificates o1 Deposit. � RESOLVED,further,that: the(Insert corporate title onlY) Treasurer, or any President or General Manager ------------- _- - taget"orinthtitlett"G"orM%%*fine.omn- or Asst. General Manna Pq _r or the(;nsortrgrparatetkb � PARTNERSHIP AGREEMENT or,�r�dmi ni strati ve Asst.jdi s .ri _ C1 e� rk � i of this Drstr.e'r r ti 1e{ we wrri i�rs� •w To FIRS TERSTATE BANK OF CALIFORNIA cvrperet on are authorized to withdrow funds Of thij aLcpwwlNrn Irom said account O�d:w r a e s 7v.s.. I RESO.WEF further,that any officers of this r r6n named above are hereby authorized to deposit the funds of ____—___ ._ California 19 this owi•fi.e++a+With said Rank in the form of a Time Doposlt•Opon Account andto agree with said Bank as to the refs of interest,and the notice of withdrawal thereof. The undersigned are all th ome a co•portners of the business conducted uh�derof RESOLVED,further,that notwithstanding the foregoing,any check,draft,or other Instrument Issued by sold Bank In paymont of any Certificate of Deposit or any Time Doposft-Open accou nt may boRndorsed In favor of any bankby anyol and mutual! agree Ihpi an of the indiv Is named above authorized to deposit funds of This business the persons named above or an other employee or a ant of this o�ra Zra P Y Y p 9 rPeratren,uithar in writlno or by stamp and oithur f Y 9 Y po with or without the dosignatlon of the person so endorsing. , with you and to accept as evidence thereof y Cethfic Of Deposit and f0 agree with you as 10 the rote RESOLVED,further,that the authority content d hQ ogbytspiall extend and apply to any and all existing Corti fiestas of of interest and maturity thereof and►o endorse sot ertificates.We further agree that any of the individ• Deposit Issued by said Bank and now hold bythlsc r r�aswollasal1Corllticatasof Deposit hereafter Issued bysaid uols named above are authorized to deposit f s of t usiness with you in the form of o Time Deposit Bank a ad in atsadouthod force until no kooerevoca thereof oardorectorso lyshallremainInforcntilWrinnotfthtionthfbytheBfDif --Open Account and to agree with you to the rate of n est,if any,and the notice of withdrawalLn s a .`s r Al Nr shall have boon received by said Dank at the office which Issued the Cordite etas of Deposit hold by this thereof.You shall have the right to nge the rate of interest or oy the deposit upon SO days written rstr.. rkrret.oa at the time of such revocation, notice to the undersigned. RESOLVED,further,that the authority conferred ho(oby shaft exiond and apply to any and all exbongTlmoDeposit- Open Accounts hereafter accepted by FIRST INTERSTATE BANK OF CALIFORNIA,and that told Bank shall have the It is mvtuaIly agreed►h ny._�—� _ the individuals named fight to change the rate of Interest or repay the deposit upon 90 days written notice to the undersigned, ( above are authuriz a withdraw funds from said Time Deposit—Open accoun. fire that the foregoing Is a full,true,and correct copy of arusolutlon duty adoptoc by•__tt]]--*Golf dolDlootorsoliho " I/WE ACKNO 'DOE RECEIPT OF A COPY OF FIRST INTERSTATE RA 'S CURRENI Prs'Ir whvtofinrnoapponrsbolow,atemootlnt)ofs.ildl)oord fDlroctorsoftha p n,whose name appears SCHEDU OF ACCOUNT FEES AND RATES. WI fit a mooting of said Uoord lognlly and rogularly hold on• an 10 r?�a quorum bulno present qnd acting,and that sold tusulullun hits not been a irtundod or tosCindud and Is flow In lull ,,�___•— Ioseo and offact;and that theslgnaturosappooringon►heothw#lifeoftOlscardarethesignaturesofthepersonswhoar0 authorizod by said resolution to sign lot end on bull all of said rx utfuii P ty}r Yet l r IN WITNESS WHEREOF,I have horounto sot my hand and the seat of sold ion an rtg-- i CERTIFICATES OF DEPOSIT _ t 140A NUMaER NUMNI r GATE_ m Numb(# DATE L SUPERSEDES WE --- >< RE.JOLUTION NO. 83-39 District siG"uAy. Clerk NOTICE ' TD•104 2/82 EEOUteFO a DAYS '4 n 1V • j a. KOAMAAi f N «..i`"t'!�M,^.rw+N•.. .: , M RESOLUTION NO. 84- Checking Acct. M c �nlnsul e ona�l`O0en' S ace Distr""M7630198001. 'oNl+iwwtt NAN[ AttYWtN w,N it{{,I.YYN"{ N.,rvntUw{sw .r Nt w{W„p�„N1y Mid eninsula Re iona1 Open S ace. District" h198001 flr$rf-,�a`r RESOLVED,that funds of this cc pot al;a*r be deposited In FIRST INTERSTATE DANK OF CALIFORNIA(Bank) Daniel G. Wend 1 n subject to the terms of this signature card,the rules or the Dank,Including all amendments or additions thofolo, all applicable laws and regulations and the practices of the Dank In force from time to time,and all service Charges now or hereafter established,and that HarrvA Turner •fits raa{IaNNt Treasurer or President -Ernestine U. Henshaw Treaeuaa� ., Vice President ar General Manager or ♦Ir[„,aFA At PR Asst. Gen. Manager or Adm. Asst./District Clerk Herbert Grenchor or Gen. .M x., �t 'q �;� airhe�4r as ' L. Craig Britton f 1 be on!V h°X a°ei�c';.y Oih.9�i=id»:sue�'J=c?e,drafts or other orders for and on behalf 01 this uurpwaNw.a+W i As s t.G ea A rr. that Been I Ihem be and he s�oreby au hoNzud to endorse checks,drafts and other orders for and on banal)of tMs eau i onifor deposit,oncashment or otherwise,and said Bank Is hereby authorized to honor and pay on Jean H. F i ddes Adm.As S t. account any and all chocks, draft$or other orders signed and/or endorsed in accordance hhotowi h,or ii District G-Ie)mk presented unendorsed lot deposit to this account,to supply the required endorsement.This a 4w-1r�� a�tree� that any Bums at anytime In this account shell be subject to RIGHT OF OFFSET for liabilities of this apliw.l A{,.uut.AAr to sold Dank to the extent legally permissible,and agrees further to pay sold Bank on demand the amount of any OVERDRAFTS on said account,and ACKNOWLEDGES RECEIPT OF A COPY OF FIRST INTERSTATE HANK OF CALIFORNIA'S CURRENT SCHEDULE OF ACCOUNT FEES AND RATES. RESOLVED further,that Bonk is authorized to, ! tYrao.w{INa,a PUb1 Cogency n 0 MAIL all statements and vouchers to the last address on life with Bank. sition & Preservation of Land 965-4717 i 0HOLD all statements and vouchers until called for.if not called for e°AroAwn.wAna CITY ,tAt[ ap coca within 90 days,Bank Is authorized to mall statements. ,C+. 375," Distel Circle,cle, Suite D-1 , Las Altos, CA 94022 All responsibility lot toss In mail or In transit Is assumed by this eoq*hstfOrk ,IAr[Y[Nt YAt{,N[ADOR{M [IYY ,rAt[ i HEREBY CERTIFY that the above Resolution as a full, true and„correct ncopy•of a Resolution duty $-cues adopted by the Board of Directors of�1��eC11 C1$�.1 � �� -- e11$pS '�..�,. ! Sable trry�j/'r r,(� AcicuNt YOAYaA�r 4irN,lN,Na bANtN, ..,.�y�$t-l��rt i - �°tN„sNo❑ raK 1 at o meeting of sold Board regularly hold on J.anuary_2L_____.,,f9_%cQQ��x._w_*nd that the ' - "nOW'►}}L-'+ '"' arAuwt,u,r ,Y.,,ovaAIWNrN'.cA.pN,NYYaaA ' olgnsluros appearing on the favors*hereof are the signatures of the poison$duly outhottted to sign on behalf of - --- 94-2231873 said Cwporat afl in accordance with the above Resolution, DDrsFr,,e C ^ _ -.-�.,.. ,�BANK USE ONLY WITNESS my hand and the soot of the sold oarparstron, Supersedes Resolution 83-40 gAraaKNKu eY xxtrA�at,ya °Art'""w"°"atKYa° °""ac"",° i•". (SEAL) 00.101 6/81 CORPORATION I y, t , ,-_ :T' 6 + ryJ '•}• n•,, t ,y�+,'rf trt '!`} 1 .r•��.i+ UFA tSAFE DEPOSIT BOX CONTRACT i' E aeatEo r . •,•titre,9: 00X NUMBER; �}�?.C� Y ,, t� y��{�1j '�dI1,.► �, •'.,,i'a 1. +,t , Gr .. CORPORATION i 'u9 't; i ra`I�'t�t? Xih+k , + l T Tt N ,C R T OF. .EN tMG A SAFE DEPOSIT BOXf ` ; +• 1 I . ► RAT•! , 1.,. ,. hf ,►;jy, 1,'�v�Ir,l,��%�iN' 4'• NI :�I ► ►i.1., ti fit q lot il�a NAME o 4rvr►v�frAsu►N Public CriCy c L THI;PARAONAPI uMlrl Tfl$IANK'IF�IA81lITY,BANK IS A 9AtlE FOR NINE SAND IS OBLIGATE ONLY TO USE �• Mj:g xjnsula Rc'clional Opp L SjDy�� i(,i; I I iFj�${y ORDINARY C6111 IN PRCyc1�Tl Q TI IIt,9 Mill QPA SAFE Dill UOX LY ANY UNAUTNONIZEO PER AND } srxtit ADDli cllr, Ale cEJT>! t '4.' TTttINONt ( (' ' :�. T�!T;IS (`XP((C -Y Agl)tk .,111 YN (}(��K. F!AI`'Q1' 4q NO FURTFIER LIABILITY 10 NENTEP.WITy RE�PECT p. t.. til�� I T 1 1 }� P I � t � 11 E B R 37�''Distel Circle I Suite'D�l Los Altos 'I,CA`;.i 94022'j. Sj4 �'' ��! Ht ` A 1 r o ^ I NAV N Rjx f BEAN Ai N4T R P ESV�I p F OM Tt!;)G;;S rj• r r, , t .965�r 1717' + f, Y,f� Q,Tl I �� PNcE PR�T$CTIAN IS 4E51 1} -n. p „ + 7,7i ya pl )A k' { A 1s�S RAN E NIPAN t ION 8 r }:r 1 l 11,,b' ♦, r J i �; S at a sn @ tfapusr box shall a route i First Interslel bank of lej mule I roordsnc•with The terms an0; Th A 1 lef n,8} I p p E1 hY• 01! f 4r aw(a I►os a lu al re role tatty of•t ;9, 1? R q 1 .. R I Q j/ 'I�!4,11' vIY V;Arle Y►!r, , Y� Q P 9,, 1 t11�, Conditins prescribed by said bank,and that TdbtTl�If�,lf rfM 1 eJrarrrr,beon0 they rv.Ypon prvrent}}Ilgn ( r r'Id•}ttl(Icp1 q t sro(he is)hereby outhoriied to sign the yank's regular form of contract on belief(of this v*r lab iC a t 11 Y �Ir;l. .F how c 1 ►o IIuQ o gPgir f; 'a tiY�►�durin n nslabpyi n i►Lho raYpsrobllshodOCCgisf tom QmkFttoNlsftlF(ub e,ltpll 9 g . cY,; ; „ pF1.1' '!I11� tl�ak `Y � „ y�t. •1 � , !,. 9P,�n/ Icllp ') FURTHER RESOLVED that access to said safe deposit box No.-IA 4 ?;! !hq (lp 'p l ,Ond l.n o`!ainlfd h I )} 1 ,. ': r f t►` R s^4 +'1' IT +5 sa '�1y j P M.,,3. «'aJ i + �� ° P F 1 !rk+ v>AF^ ). V1111 ' OFFICE,First Inter3tetti Bank of California shall be to any One of th follow o n►1 .'1 I ��' � r`t; * ., ,J.r h I r 1 ' ` l' p�' ' " T' l ! I . tZ11 ' . t I t )ng•1 rftj rT• � 'ah 1f4!O4�`pQf ,!'1 I q b loll for flit dop44tt of q, ,411 c�9f p?Qe�y:�o^ l.6191 I %tl 4r• ,j pUru��hl jy a�r jhd ceie (a. of hI h{ i Ijl 4,•1 r' ub Ic TYPE NAMES SIGNATURE - ,,. :i. t,v., 1 rf!} �' hIF ,} , 'r.111J'� p" `}lf P�onk)r`rl QOf Ill fgfjt0f cf t eP Q kpho'soIt t p ' L , .'� ,, ,,Y I �1t'y fr I 41.,, ' P, Q. pr N 41�Y, (.I f+..�0.� l.Rr��'II Q.a!�le�, j(' f I it a ref°, h: ►hot Ili t111f hN g lit r;plf .i111 R o Itq WI lilt the baron it lliid ►h♦ I' r. T Daniel G. ",We. President :.y ' .,' '4, :�� :, t11 � T' ' !�. l�.F:1., 1,• r . p�g14r !Q p►lf'!�>? , + t', f,,i„f r t epl�ncl!Ili pq�� 11 the Y�t /� h t 4(' r flc o fhtl R ntgr to for4j61jr4R}n Iht DN can ►0 d Y t ty on i i f `k 1 ! t. I;: { •t !r t ,E!� : R:�P fi� G I ' t ���'�',. ' f tom': , t r�..' tj r :) _, p t r 1 d 1, ',+ . { ¢ �- ,Y t.f n,, �1 k�•:! ,., ! ' 2� Ernestine' U.'': He Treasurer �' t!r r ,, I + $(i; s l h f t de r n t•� n),ti Ytn Q hT...,..gth:4('.9r!Yr Pt,tF,•hay rip E4Et , °i T? jhq fufY,wnp person or 1 ors n�,plro l lP�I(1 :11 a cj hp 5f�If h nk �Ic'9.1 ( fh. `^ ° d'' !l 4qF 4 c h b a F, if:!., ll,q. Xr�.}�.A4u , rn�nR l Q,ly dS�t r. n t Z ortltt,.c ss ro t a px'sholl opt b I !, 3Herbert Grench General `,t; l�Y s+ "fT` r.l,"I,,R all• t: rr,a ;'fifluQn'tp l u(P"Yii Y o I. 1 U Iptl n el tin f �h 'rha S yc ' ' si :R i:.;' j A{S4 C V tt yy p n g And f cossptlo luxe yp{� • 'i•,• _ j, ,;! ;1� •-,�. ,,..- .y �A , Ml,.. I .., � (c� � 9., Qt I � :��, +���,�Y , fh$,,tt '�?fxifi� QA y� 1.,`t p ft 't r , r ,4 ,title i= th, r nt e 1• 0 I r q{P et ll f1F.o tjf 1tnrptlY r"jwiQ not'be permitted to onror the vault 4 h i �n' a preTe ( 4L. `Cra' Britton ASst.Gen. 1. !y j;rt: 'r lr•t}tI! a i�+t of Bonk o tl ;, he a n m 1 ;1 r t pr I n two,persons;o n . ; .y >x .9', A, QI..Y,,� R . ,�Y3f1'tg�` 4?q t , 4;,hP hN P s ntQr the'vault atcny pne tlme,'ond' Te(i+ e t c$Ilgv�'Ihq QlITQa ,Irf rgr►1R ip fre !ar/It I n$Or hart;i n Y r pening o�closing the iio>4and p ► n n o 1 ecessar fo 0 {' Fldd Adm ASS D1 S rma a 41 `u I, i t •:•. ; r ,. ,. t. $t7earl H. es, t� t.Cl k ' Y,FA ,J f 9l:Pifff �PIry1y'!!h¢B)'rboxelic:roprT' nf.d,istltprPvjdgcfo4tslde T:;rA,L. ayy' ,► •"{ri` ' t If b�`'t N c: r., ,�1:AN }ik(rf'�iii 101 L0t1' .. ar..:r. . ,. } t' )' f.'*Tl�.:;tt d 1(i. S ; , r, Y.on�.Q A(P q5 1}�Qppt� (t�RRer�OriQ(Ie P(• ,R a�o rentgrs,of other person gntitl't� o actesi,the Bank " i-"FURTHER RES t,VED th t'tha same persons,acting hillie samq.marmar,'she]! have authority;to sign f t Bpaki llil' 'off' Ls", >'if fcibladq 'f p all Ih�, ' q eiy►Q ;the oecesl t I�><may b reventa b Bank until su'h' y c :betiolf of this should this box be surrendered ,,•..t t ,•` Q ► y Y1.. rat �.., 1 r PM!. �' �v tl !v J�q Y q p 0, y t �ocf o '. t.,Jwyr h r :.r'1 I :� ''•# P .P 111 p!tn lgrf.Q:1. G': it:);, �. ,.ta i . . c1:kJta Lei.aa,i. Y ..1r. :.,::v r. •44. ,, �+�.t a� ;tr q •u _i�.:+,•t...A -....xlu„C,.a•}.�}ep+M••.iA.•n.l,s.u,µ"kC^! :+R•ns.•s rr ,. ThC'@gnk�r >)f, `!hC'rI hl, f r"'' F flllg'CR seSffQl�rof'o'i^c>,cYOnytlmeroCl `pdIU6 4 fE'�Q of "ate'. [t 'IA,el certify th` 'the hove is a (�,li, ue end correct o of o resolufiofi du ode t d Cr Booid'oIf o"' e o t� '�r;f�,a i pl(on,OiA4y t � ; �i I. ncR alfed, jilef 41id/pss'0 o c herwise delivered to 1he.Rentei,to his' t:' 1�1 C1 111Sia Tonal f Y y P 9 by!}+. w; 4�r f� ' l vthp:IF Qd, �ejfs/ F'1 n p�7(q j qnj {lY Rp ! a `Te•minatet . s cgre@reet at p'n"�tlint+'' n w.fts'q•= of a meeting of old Board,re alq lyheldq 's7r311L1 25, Jt.�i" . '� f Q 1'j p0• r 4, ) �.t y' l P y 1, ce DiS1 riot A ► np lea k ft qv'1p Ct'' s. {{ t �+ t j * r. {t v.s }^+!�.+,•.}j ti ,q# v r h, f',�h r119 5.) l ,V' i 7" ;`�, ;L.1•xa J,(�' 3. �;.,7�..� g4 1 ,, �,+� 1 ;Y,Ap.11• r. r� . I: '� , 19.r and that the signatures oppeonng above are the signatures of the persons duly°uthorlstd fs b Half o/� !f!11d1 Rr(f Fa ! ( VA r fi p IinqusTt� a Bank rnp r (u a cc s the box iintll`', S G:Ix .4fP j 9 b�qP �r r �l. aa ,gltr {9!;i•1 d9 Ili. Y,4 s .Q 4i..IP•. : I ,said $,accordance with the Above fes�olution:� ,`};�.. y i {, E, ,t. ,!k,: R;' +s, u�`} �l '"Yq u'►an(.t;p I , t.fl►o �A ,�fi;►h , o ,c .Ili+ex IrptiPR of pY ierr�orvpon she' pelf ►.t rminarion WITNESS rn hand and the seat of said Bat utSJL#X rrtr I a •,t.•+ '!,r (r. T`.ft 'T,i+;,,�,, .{,P,� , Fr lt� y'j'� 3��! �i:r q , !, ..�.9 pl,,, y ' i tt�P�:,>E" ,• « '`( t T QY�Qrbi tt�d'1 �?�l, t� (�11.s.4� �If�rintlop, llf,!A I jgif!: 91 YP:?o/yelslon of the boil,'the'li shall havers: _ ,r.h. .1.1 ,t l;l r'-D1StriCt..SfC@Ri-ARll)e.)l�h 1� r bl v he ItPr1 q $ c ' 1.#q: � (n Y1 a q h, nl s T ;},f f . S secle Resolu n NO. 83 AIEJ)',.? }.Y1.4,Fir a•• P;' #'y?, j,� : fi,t;d. 1 k ( �Q.F� Y,A'1t1,1 I i ^w R ^,{, r nd Is oft rfo •nt► ther�o(t( Ihidmeand' gp ante ei d (, 1, rp !a } r } I r s,I/ws gfee to notify you of the dead,of any person having Ihe'rl h of'occ•11'fo said bo>s bifoio sit tri' r r k ' { o.610 1' 1• p- 91 . k toss after,he a r 'g} ':depth of such other pvrson.. '.j1�j !�; r, ,i •: ,,v,d:► �r r ( v.fw'`, ' ,7fo th' }t`r r';h ��mlY'• a .n I`t earlier form + ' t • t v ,.: ql+•1 t, c, . '. ,+'bt1 !« '" �(he Rent�r, 'll1 urr n ift rl; }, h + ;. t tl., ti� „ .1;• .,!,t �,. r ' Ilavl i t. 4 ► q W I.a .! 4( d. �,fl. T; R P,qq Pr P Y o er t• Invllodt ono,In speed +�' ! .' ,t „, ,i. a 1,, J,j ;•+ o/der,' ,en r nN41r re ( no�+la ► I ere f I lic• q The undersigned hereby rents the above numbered Safe fDiposlf box subject to forms and condltlorls pr�nt•d on the rovsi k ^I (v .� t QY n T pNd'b6d pay upon derpprld f0!h•honk the dxpel►st of I 4 Y t P eti 0 t h '+}+ 4' Imo Inp p'I'PPgI s Alf may bq rllnde(gclecgffry by 1 •Renter s own,or his ggsnt'a act r' a Ie t, n y g rr' (hereof and n the rovers• of file current and pit subsrEvent rental receipt btu to the•undersl md, o'w Ich.lh�' ► 9 Renter 9 g 4,'I cl file} Coll j !;' nderal nod agrees. R col 1 0l cop of the currant rentel f•ed ( t d of t o ko s to saW al 'DegP I ox 1► OrI ►f :q��9} k• s for Ilia' j I; tf!lpryt f QITt,Rf b{(t) �Iqy ar jof►,In, ,volt'}.notice►hc 4 a Ive o the Bonk.,� p<knowledg•dy P P P qY �q 4` W y t } h y, , r.Y ,. q� 7 �•.tf��klr f. 1 Y 1I1�r.,, r� �.a y t 'j l ,; t' 1 ,.,t':11 h !' 'r.r •u p Lit 9 11 nln u o h e ► a no I t �� t , ll, !' + y. 9 P' tR.w.tt,.t,f{,r t�ra, f v009lis .41Ying if9li 1he1e tTrms �+nd condhlons ud�'hyylnp're�•v}d n copy v l t fi ti w lI.1 1� ,, : , ,. S,Iherwl}qn litre r va(0 bq.6pond'by lhRlr.firm and ondltlpns'And all tuba gytjnt am rid enh I iorutti al The`bonkesflr'not outhorlsed io chore Ili company checkln+accoVnl No. I 11' '' f f y� ,.' r ,i' 6 r� ! '9Q q v•A !'.iS : ,}• L! t, '," '+ rye r, n; �, t �ty�I'! r Ili 10.0 eel r I t'?�l�f ,'• f, t�ii, '1 ;.i; 1 �'r nt on auto soli deposit box when dvt±,'1 R y } a ,1 , . r,:j [P[�i:,•}f set(°! �p 1! ,r.fltiq S 1 c (n 1a� boxy k { ,' is ++ I�, ,tf ':� 1I1+'i I` ,1. Rtl.i :}. I•Ii .1,'�i:f. , •,f.Jl..l � r; � �.1� I„�rv,141,{y,1•�,j�IT') ' 4• r•'1t+ ,( tr► t� � �' {4 �J,�,=.;�.' i� Iv,�.,s.1{,,I,.• ,h, ►w �. � •r,-p , ry�ti•I+ ,y, y �i'' •1 ,Y+I, 1f I �; 'l. ,]� 'liy; 7Y"'. r+�,,l � ►, r !�'�, ''., / r,! i' ;f.�.L �, �r,t�,t,a}tl �Iy�•�,fJ ! �, �,,� ; i' .>1F �, ,g}], . 11Pa+$erc'Arv1 ional"Orill'space'District t' fi .•j ,f 11 ., {¢YS A y}g � +" ' ,, a' �' , .4V ti� •t•Ifl ►. I' ''+l y •�. L �, a((' 3', d ,f I 1 �jj�yJ+� y yQy� t�1 '} t� '1 t iA., 'lNYJ : l tl �•,. (;..�.}1 M+ P11 � � + '� '� n ';� 1• +} fit+ 1 .1�:!! •°.r l� i��'`' �U',}l1.1. t. •,, l,ip� R •;,,, » 1t } �•a �` y ��' a ., r , ;, y , ; ,t�� ,,1' I y kr.) .F• � �; f ^!I,t t ;5;.•1��'0.l •3' .'� '•i+ ;: :1..',Y` c�'i.y y,r a! ,�, fif v• / ll, 'V � �ti �R14` ITt,� I r{,.r�fi:t ,,!y, J•� �� ,ty� p y� �j �� � W }�,,J i t ..1 �II 1 1 �'_• � � :.1 F P•.", e•+BY t I , ,E 1?tr,: (!r��,sI�} �„I� h'•I!.r }"q.':{ ,'v ;,,yF Ili" ti i't' t.'It }Il �At r r� 'l►I yt irA,1�JnK ,�, r3}.- I�r nlll T �P•. f'.I ., (IlilE), Nr,4 is• j i; t{'Y,n,: •t' _t 1 „ ` _fit' M� t•» t" ` '' }•� rrt' r tiY l;:'iCfu�le:F > ftf JTtA3QTr'.ir ; '.(•Ptrl� T 'i ri+ li1 {tiflirolt}ii!ii ' i�; {I( 1? :;�l , _ , •��.� (IITLt) 'r.. ,,( yw• ppyy1 0' �.' �lt•' y�U 6 ,; .i + ,} -,: .,• r `� ,', i �`, ..,.:,••,.• .•}.F,Jt},tie.. 5.,r':� ./, gyp• �q�: ` /t p�' 'I ,+ ii•. ',' ,'�.:! .F.la if ' )•.. '�y ,'►�!.'q, $*NANRE yf, :j• .q 6' t tj:f i' M1 } •:r•.w 1•':y ... ,;i, y,.,,tr,•li�.. �,Fri.''' '!`: iQ 1d,r. , "l�;i Q ,5`� ,;.P .}, i.y;, L;v I•.(. .. � ,}} r, jjt 3'•11 �' t•, i (�'s'r•,,klt {{4� I Jr' ,1 I , d,;,t4.� }�" ��r'' 'Mla''u •1 ,�'� R': ., N, !M?' .,t'T) S; .`s lrl. I .r ':tt ��,�6 •-,� .} .�J Lk" _ SURRENDL T OF SAFE DEPOSIT 60X tJ'J. ._._.,DAT �� i•Ir �• r 1 yl' ` ♦i r '~ Yr N:•1 . t .` t'+ 1'F. .,, '}.• 1. , 7, .',' - 'I• :t, !.T,J t. .{. 1t '; ,t,>••.y 1 s\1'r SKr UR y..„ '!`' 'Lt !o N' :r t.'.51GNATURE, .H' •'�• ►i•, ,.� l/ws herfti cortlf that ell' �o erN feted in the bnumbered #�'' rr• t a�;' rf i 1 ` ,;, •!k "QR .r Y Y D P v a oYt+ sale�deposit tiox has beeri'duly And hiwifu s�. `as � ,t �, ,,, ,. « ;,r•'; ,,>E�'i, , . T`t. ,., a�;x �.. a:•Willfiln horelr oil o Flrstln'ersioloBonk Ca fo I tthereforr +� �' 0 Y (., 0# II fl 4 I he;b rpl•ased and dl cher ed,• r;H�.f } �y�I,Yr.. , a ,y� j f, 0. s 'S7i 1Ca,• , ,yl•. 1ltsta. !jI i'rY.fl' '.! s�1Sl:ti lr� '4,.A,I, I' fYf4�Sijr{•It�',l ;}�j ' I , , q a tta r�entlntjt f.j,)d °'�' �yy'} Y (, d�,v' , `�'�` l r'. I t fir', ryli s ,.. tt• T„ ► ,, Y5 � �rf�'� (F'i T4.,4. 4. }ft)1 ,1i'•t. �!'.70'L:•�.,a$k�,.'��(tt ,4, 1,(T,.I�Pf'I ! �� `F �' � ►W4, j t y �y '1 N�1 et +� e�Y�!. r,, +bY � �5t �:�U nt ,`R'+,R,t�.t1;�� jI^'f, .�1;! �. t � JrQQYY 4 +.y t' Ilrt. Itj ,Iy �1 �' ;�•!• �♦ 6 l !"/ ',��F)����'i't l. ar ,"r1"''�`,'i< .t . ,,•Z r .> ,� ,,. ..,a:>,,: .f% Y.r ' ', �' Kr1. � ." ,1 ✓ ,�1 t. ,t i ,�'�, i,i v .ij 1� P.M: j NOR .' ,( I �, Lr �. 'SAFE DEPOSIT B ' `;.:i� Y OX CONTRA , if kCT DATE RENTED -'r BOX NUMBER 'M; r •` t' } CORPORATION .; ;' :" r fir,` , t Tf}"�RM�StN C(aJDIJIONS OF RENTING A SAFE DEPOSIT BOX j' RAZE ( Y`�Yr !t>' .r. •, dv{4°J•��itiBtr. a +; ..ti „ ,• n::• I.i. ., '..,I NAME OF CORPOILA710N g M + d. r . l • I' Ndid a.nsula lorial Space District 4 �TNIS pgRAGRAPN tIMITi THt YANK'S LIABILITY BANK IS A BAILEE FOR HIRE AND IS OBLIGATED ONLY TO USE' • `��`�+ �14 f,�"`? F+ RDINARY cARe IN PREVPNTING THf:OPENING Of A SAFE DEPOSIT BOX BYANY UNAUTHORIZED PERSON,AND STREE(ADDRtSS _ CITY ,.2U[ODE.';kt,+v, r , .i 1100�0E3� -:Agllf f t?;TKA�JN� RP;NK SNAIL,BE UNQER NO FURTHER LIABILITY TO RENTEg.WITH,RESPECT;. } p } �] ' a , + rrrt°�I' iELEyNQHE „ } ! t ' 1 x RE hr1+�11E, P I�IN¢-,�: AA>S'�Y N UNAUTHORIZED PERSON SHALL NOT BE PRESUMED FROAA TJ 410S s L 375 'Distel��dircler Suite D-lr'!Los Altos1" C� 94622:r��K��i,i'i 9t;5�47 ' , FAN�PR, PE 4! EA � Box'rFl,' s,tt'� ' �.7 N ga C r U t E�,� E uiT'mt' r r,t �S�IRANCE PROTECTION I�PE51REp Q T E ENTS i TON •�7{rL�+. 84� i ,n ')• tr r E.,,.t f•,, „ 14 F T l�i: Jj;.,.! .i ;». EI T .41 f�7nT �1�j7of�TacTn\' IAiSURANCECOMPANY'+lK 4ir) JVLVCU a }!.:ef v, ,:1.. y'i�..tJ3i.�:}� r ...f .s it �x. ..e�!''4: ri•.t r i�:FNUI.�•1 i r•, �.�.•�+,. .`I ';', r, , - f •FTI , )lJ 1 `1•RE t at a tale eposit box shall a route 1 i Irat Intorat to enk of Clad Ia In accordonce with the rert(I�and a+� �Lfilp Rt}nhpq,1u rl}s Renlor or i> tow(such as a e'al�rep,o{ niotiva of I)•rsn or .;ti!T condmrI3 prescribed by said Bank,and that , f r •t:'j,.. f 6 1 I g. r Ira. stT+er,be and they Ti `4P N(ta►.nIP114t(411 fdllor, rlgrll1ficel tl )tt y 9n, t+pblishrnenr of ri F l r l,yare(he is)hereby authorized to sign the Bank's regular form of Contract or;b half of hi ra r,,; `,i 7, + ,., �P �7t ,, Q t ghj of.pccyss to 8pnti'�Isoti}fac�ron�shall FLIRT a' '314• I:QO liC ,:. ,h ,�s,yCoftj"► flJt.bat)h'Ihr dank,y ylts flu In9 at!k`}'�usines hours L stgbli.;had toRi time( t e isub act't`'. HER RESOLVED that access to said safe deposit box No 1 I tOS a.,s•nv: L ? ,, + {T 1�, �prt}(`pntf dlilgtis;c t In• ,h T 4 lm k`'•r,, }P EE l" 4', /: ,.,(.t.,,yr' 1 s:: c.y .H';�. iar35'' Qn,#: :,)>- . ynP1, {�)R4 ra IiPi h,+ �il• ) . 11 r F ,OfFlCE.first Interstate Bank of California shall be to any'`;?i;Qne`:N� .I;rrif of w r" '' '.• ». rI` ' Y' i•'' :, �} Y,r' )f, ,�;y �y;rr: ¢ t, the( I q ,'Jae �. is I1 � �T, le hplN '. rd e;tht:.�6K p t I h bast be`U}ed for the de o o =T I - + , x P ``N: r} ll�� P t 1Q �'` Pl* , f 1 . q p 1 f's(ny Ifqul of,propgrty a;p1j ,9:..�ti L4T,tt•t:dt r ! '•4k� , . t; x f ftf: ci�ge } f'n14Y 'I? l4f r r t e ostefslo 'o IIr t♦'r• .I r TYPE NAMES ,1 ,� L i �;,,c• �..I+ 1 t Q i y p.PP4r -.h. p rj I WhkhJs¢rghibiEed lilyif awu' Publiq. ,µ • SIGNATURE.,• .,w. rrYl •.,t't ,Eli. ( I} (W+JE. M 9 i r r r - - >:. r Ih; . ..p,,. 9rr�a ltv sync� p Ihp punk oj'to any pf its t4pE;r},,If(,lit Ban hp}( 40 (o belie , t, �r t jt..'>�,7.le tt.•, , :v-� ritt'�j' r y �lp i Ief q d asl r "N d 1 Ill de p Ited within th bo Q e Liscfy t �'! Yl tv iDiaMe-v G. wending r.11:x fl't,; :zt '+Y(� y d 'h k St '! t I I.R �, �:! . ,14d'P, P frt i w r R I i 1 1'. y;1.m°pr ! I a priced�}not Pr sided E t>Y'' SETS ,•_tr �f G f L PF ,! �,� t. I I > rl I'I l ,Rh R f r l o ex andvrI o'' r f ., ii I 1`a ' �! # !A Lr h Qtt�, hp� l i 4 1 I hp Pro( pllEP.in. a ej!l ;� ably P C'�i�' x } ). a.: t ,,a, fc` y� p r a' n )n t r .i f j t y 'i1��[4 ,.f; `-a .�, j+•r' I !. -[ I' -,v 1.I r,' L`,"'7+►, )' +:1r' i T' �.LL I.. �.. '�,+ ..� fl,q Y qfi 9�:f(� { - 'I !.ti•+,y!yi: 5 :'}'t f �r '�' a� 1 I'' : yj t ,',' 't f •„•,,sa f.}} t 1,>j�. t! 4. 1 it: !«Tl< ,sr ,! Y. t. ( £ If: ).. Qi r. �5+ I- !. I�'�g1 tj,4 `r` ?r 2eSt' d1 aS t. !1 :i1• 7 4 k , 1 TI 7 +r•�. �. f3 U {11� 3ne U: Renshaw a urer' r^ ci ,:�, �r #�t"r �tr'u.,'t'.It.;i "�rt�'�ir+r n nit, i, ^`, Ba+ �y�etop�y�.1 �I �. R9r;T, 'P r�I, +r1°inR ptsei{tQ ih�Ua7,tPp sYrylYillp pin? .Qr.17 r L� {P(10 eflllEle�lpti. •,� ^r• •-+,t..'t,Y I t.'`: ` t:rry ' ?l'j} SRss Malt. 9 I�.1 ti;Qpn :�m�'I di to pf su h' eath nnd,tr,ancefprth Ffgs't '1 i bo 91t I 'b'a �e` , r f.t tfi (,';i:• ��r►fSlth,.r•.,.lt °.1 ^ , . .f d r ,�•.. p•.!t, ' p I • Ilowed 9 Herbert`Grench General Mana es v; ;i" ;;t, i N: i '. I+. ?~.,.gt a,.t, Yrlp h t4 t1, } } I t p 'ie In t in 1 r •' L4 r l i Ov-.x fit,)i t � i .j P,.;.,�,1' 7,•,'���{,'�If L; 3Q q,�t�� ,lot g F heritar ce and syc }tlor)loxes�+!��.1,� f-y)} t'' b.;��t'+' Er i !•i .' ); s2. ,, '�. �.t!•' , w.r, ,.L t r t. t,!`.;1`ff,'t,tj -.f if qil�- , , .y t;l, S 4,E s::;;t ) s F ,� he:Ile ter)ors pe:;a aura se t tl I)t :'• a+ (' •i-.7 +,+r t`F� , v p(4.. .Q i,►e.r4 .�a Yes,Yv I rot'Wcerrnilled" entcr,thq ypuh,unles 'n'►he prosence`:' 4 L. Crai 'Britton ' .- >:` x >-,+•..f().Ev+� ;>r' I �q •t 4'_ �,.. .'at 9Gnk r=i I B ' ,.{Q:pei , . mar h 'a' [ , G011 a ") a g..P G qi I1R,Qn f V,I t p rn P e t r ;tie f sons t nter thefvoult t n y f' ; 0 I� lV er �1'tx`i'ri+Lq i 'rhe t`iiltlot "e thc., a o y"one time,orid t.;`' �;.y;dr }si,t i''. ,Hl?i;rt ,ry y 4: T 5 1pay,ralu° I qW e r[hlp 4p4,.4, ,t. jq q., p . g t neeessory for Q'peeing or to{in thq box,and Y; 5 Jean H. ;Fiddes DistrlC� lerK +, a "E,,',f�1,'. .«,t ;,�rIT n rt• m Yrt ylr t o . lr; x6 �' 5 {., , "••.; r ! of .. �f.Y ,! Sf j�' >. "c, ,• R.x I� R IF n�1 Ar •he o } TQoms'o{desks arovide'4 Qutslde :i 1 . t1 t. y . r 1 Z r T t .;-E f:F•: �:' R�:° ..x,1a, i'•s, n -or •)'.•, •' ,rA � "i�•!�t�• ' .,,,N. ,.,r p7ofp't f p;0,Ih ,Re,ipr,pnorrloro -renters,"or other person.entitled to occes the Banks L � }r fir FURTHER RESL IVEqq;that the some person:,acting'ir;the tom@ manner,shall have authority o nr' �"s�p'Yt:k 1 'forbir) ti p'pllgjy;he'lap; tp"b p. tdr a e 'o ces't the box o t' o n ed behalf or htsiliF.iai tq' .M+,ljq eA n tI !, 41:R�, f► P _ m 9.} by Bank ) h o t should Ibis box be surrendered, r;i 1+ f' '�'ex� K p i;• ' r•, Fi..� ? .,. :.,z,} t Y ( Y nt 1 we act rs. i ' ,a ii r fe s 1 1t�ltd;L f' 4'.� t�, r x• +•+ �,.y,.,a{t.}.. S i � ,'� h I'l y �.e�. 4r,-, IC �,If�::;s ?+,i 1� .�{ {:3?,'•.r ,.Y, ,1 �',�. ;f,•:: ,* >�,.: .,,y,., ,'•, .. .. _...:t::f��.1.i<�a�+tlat36�i:1 `�+1� '� e h � 1 • la t' `.r J. �lP' S'Y��; f11.; t�1Q.. 'f ti ' .r iirlsiridF.�{e ston¢fRbo 'alTdtyllm�'o' o°d( >tthay T i 1 hereb c rti f it 4?" ...; S;.i + .; +'' ''.' `t`tT7i�' s•°" E :' Tr r ' , .Q 4. pt f rI y e fy fho the above is o full, and correct'copy of a esohrtfon'duly ado iod b li Boord o Dire a' ' T tl tfA 4 Y v19,1t ' II ( P 1 f F act rs of; } .af I$f 4'lly ; ?I 1aG..9 i of,_p(olhiryvlis'deliyerad fo)�he:Renter{ Midpeninsula Regiona? n 1' �' ;, ! of IT�'i, i 4 prV tzr?,��,q�l'i piREontpliw; snter'mq tar (pate ih)i p8retl t al n h v n: Itto i ------^�-- t a moetln�of said , 9 Y on 'Jan 1'1i'^ i t I n I h` 1 ' T�!D + 1 t;L v r 8oprd ro utorl held =-,-- 2� t p t (" p0 84 ce D�sf icy I: -�- ,t ` t f ?. ,•. 41;r :9 t�c,�V j a � �,'w ,t� f 'rx �. , ,.19_,.-__^r and that ihf ilgnoturta appearing above are the signatvra}of the persons d� '' ' 7k ��' i i f s ► i' `• a <, r t+�� v!: � , +: f �t}{Sa�� t1,f?Q ?p t.?P 9 Yp f f1R F * rR P�s'dt tnauo0}�th k °"t use «p t ' h 'bl J ti sold tor' P IY authorized sl n 4 bahpli o ' f., .,y, Y 1, q, , t¢pp, m„ ( ( Q, +) Q 1 1 F,..+Kw�In pccordanco with th b veaesolullo , t'' rr ` ° y'P ..} q�,�,, ` �, n g , Sty I e va ue p aid ..- to , r +}'WITNESS m hand and the{eel of said s r , .�L�" t�,, . ��c:I-'' -, n.:;i =:, y.,c; �'i-j,i -t,`,'J ,t, r�au,, i�i '�.I „•1. ,�rT.Ql,. I`'p �It q:Ri?:tr 71 �1:4. ><, .t,thp Oxpfrotion of any iirpl'Pt,UpogjPe:Tprl er 1'rminall`o - {r Y " a�b# , ,., Yi ., ,+..,C'.3itxt•. tl " .Q t? �Qyid all�, ''rFti! r, yc i In �h 1 o t p N 3 s ri' ox,t eL Link shall a:�f. ,+ ! „) 3 h M ti I'f vv os j to of,h 1 r, t 4 hij 9 P, ,t P��sl„•, @ Y ' !.q b B b y ;� , +s:,4'';;t` dti,i ,D1Str1Ct ^SEt'i!LI>1�7`;, t?.r :r}i r•`y + ,�'' + 1!q.il hf,tctta(p�1I ;QpOn,f e. ?ft1U nt .o B f p he , y:. r. I. �, dispose 9f lhf<onlent 'Mier o, I t !iT nd , I/We core*to notit `u of iha!death of '� r s;•:�k•�'�,)1"�,.s,}•;:✓• `.d,c P'�. �S Tt f n e e C I '� S '. •t .,p.,,,�,; � yl•f . Y,YQ. any person haying the right of octets to wid box b fore st kin oc s� teethis"� ,�' ;'�, A hq RJp !I�,pr. ptf�.br pl✓, ' ` ,' , Y � +�'r�,f'��K xi,.,,� s�,.f, �.� . g �'�r:.r ?•t'` ' deaf of Pelson. QQ p .Q 4 f,{ T 69 f , krt '',•ra,.. tfyr . a, ,a t P �L 1 I .,w'�.. }1„• h P t n f ,'! ) , !e11' '! t l !f pL.. }p �. �r•LTThs R�nlef;y��1 ufryn, tk .@ h�. xprpl n o{{ hq 1 r pr pan anyheorfl Ile o (hoteof,�ln.q' pp •,T a' �,y�. t` .t - +.t' '!ii4 -( '+''�'!•4. !�j Trl, a1t1hU'�, .sr) , .. 9 �+ll•,k,,. t((� v 1, er Eerml ti r ► !' l The undersigned hereby the above number ,4,as' +� F,• ei vigil; r6� 4rderta 'when tar reasonp¢I ter oho iy st #a'd,and °d u o de and. the Ban h t ed Safe Deposl►Box}Ub(ect to terms and condhlons Intod on t •tev rse' ,• ° ' !��'�v'' +�' ,• }9 ,,,!S, I! OF.,P p lY ,R,11. m tQ„ 4 expsnls pf ' printed 9 y mpklfl4 a) repair r mo r}be r' er�F !, ,!Y pY', r 1'Y,r } e qr i 9 , s j""Zor eof end on the ravane of the current and any.subsequent rental receipt'Issued to the'undersl ned 't ""' . , . �,9, • i:,. �.. G41s° the Reriie*'s o, n'or hl ° ent's'gct hgglecI ncludl' cQ t.. 6 r ? which Ithe . • it �of I s e o i st9ned agrees. Receipt of°'copy of the curront'revital receipt and of Iwo key} to+old Safe DopoNt:Box Is here ?'*•''.Pit k�Y.l.q i r{tu �Q � 1ef�1,�R f 9n!P�boih ke�r}are lostt tm�+edtat;'noiico should be glyon tcl I�ie Bon l'�te is acknotvtodged. ;'a 5 y� -•' •, ' ' '� r t"�' '',y� (;'•{b,,E ,t' :,Tl .� t�r�slgnln9 pp�Vyt► t_a.;Rent r of no 1 i,Ppylr1p ad hese•torms"and conditionsJand nay Is ` ived`P:Fop J�T a i an i not authorized i' 1r + } r 'I,T, n{`` a henof,,on ere �p at•,.,R.i v,y�,t,91, hP! n,Q+ft, .t g (OCf f P}l" +' too a ;. / 1 +.'t "' y h s a he red to charge the company checking'occovnt�No. •i .,.,q + yr ,^ 1, j. h, ,�?Y, 9 ti tQ �houn�py,lhq}o terms'ancl fpndrtonll,and an subsegyent amendments Thereto°s• ;front a.said safe depodt box,when duo, 7 for' 4a st1 orth in�hti!'nta;to Tote ;r�41� � ';Y.+ } tt ,I,Ftirjr i7 , Mi3 insula it Tonal' S �;� ' axbt�n`�d � } _1_ Open' �aCe D1StriCt r ti r.�Tdn G��m LI"' � '�� i k,^ + . .. + �,!w,1 Y'r, �•".��. , ! i+ f•+ ,L - t .,l f• , � p r;. � �' :t ir.�r.1 � i•. 'a•r�•. ,��;"'•, � •J ! . :t''' .. • , .' yn��pik. ,>,r ;''� (,,�d � �T, ,�t 4 ;� „r 'q. s f �j �t� � ,•{�, y,�t{• �(T;'{�., �A; .,I���y tx�y � ,� y+�� :. 8y, ,;i ,,'. G',i ',}..IP,�r `If .}}.: HI7 ,���� '� ,Y 4Y,��� ,r�1't(,. .:1i�,• .�, +)i.:a ,�•,* Ic f,7•'.,y(`.� },N' iM1;r,it� ,st.� jf!�'tr�'.� ,J�y.(try�ll;•� �r'"' 'Ma j, �j ,�� �L we dLf, i`srlM, 4 Ef' TT k tr';.•' [' , t,Y 1 I7-77 ,• , , ! ! ,id;.l I t}7• ., �� r, :,'-�Ir � yp,.. `'T .}'�i-�ss , Y qq ,�' Ot I� { ,'r L, {:, t .�. �.lia+ �' .yJt. i- i ,. 'I. , .t ht'7 a(�,Jyyj' W�Yt� ,i 'l� ■ ?a' d .Ff .F, a �j y rr} 'tr. �n,}F, 1 ( ^+ . .1 ) 1�'), tir '"i, + ! . .,•rx ',.. '.#+� "i..} �(.•�' r�y,��.�}i, t 9• +' t K� •� 1. .�1"4;L` .'•t p� t.i.l" .}�1 ( r'��` ++"-•f;t ; tAr.•: � 1� 9Y� Y $ 7 .. P Ir, '� f of tg, 4•Tr' ! ;rlWN �4 r•r,• r. r � twwlRaii �)fu' �'t���kx ✓�.Yi-!! lerfl;fte, � S ! r t (111tE) 1 t,,y,tED' ;,r{4 j} ,�," 'nr` w URI''a y ''' r51GNAt :s ,l 1 'k, rit 1 'Z ''� 't, � ', ",;Si,•:,;,.•t:yw',,t �` '7 � .r '��t � + tit � M� { �',/� �' •� +' •S t 'i+:�RRENDEROf Af o d, , r•;• ;�'i 'I Ws,l. ,• •trt. jf. 1i1t v '1,., ?3.i,rc , O.. t, k U !. ,r, �•r,. f S E DEFGSIT1BOX NO,� DATe 5 .1.ri ..•wk -.,+f,9� „ ;, f•, ?,�; ��, ya� t�, "°ri7! . ;t' tuft t tfiv�i�;f�'h��r►111 ' F.- t,' ,:•,. t, .�,..t.,+•:R'T' + � *f !y�!a 31. "'{' I �wil a�t1�(,r,- ,i ftp,+L,,r�ruRf/ ' '' 16NNU21104 r`. 1/we hereby certify that ail property placed+n the above nurnbered safe deposit t{ox tss beer]dui and IawWll _ ti t TOM, . I ,1�, Withdrawn there all debility of First Ims,state Bank o California thorefot Is hereby eleasod d di ad � � "' 9� ' �,s i�� �i l "f(( (y�,,��tt'RR� f ti q "�•) , , , M ,�,,,j,t ri, .,r.!, , /. ) it'r' ,�If,', ,,. t{')/ ' 1' S' r' I•t:l. r ,Fe r •rL4 W/ 4 E- �, +. `Y' '•Y ,L ,.,I,,�� S '+� .. ! a• �f; i •t]11.Ars t art, 1i t.N .Y r � � +S 1 1,�'BT � �l))'r'i,rl. t4r",,,il ) .�•+(,,''fit BY`4't, 1, I 1 ,i'ii:ltl :.t!"{T.' „t ,`r.3' .fwtl4t�?}S`h��i',P�`�,f". St ;• �iY•) ° , ,f.� {•S��{'�U, E 1; 1 ,T,+,�"A �`, m•�a 4ti L i ,Sr•179 i1.,; I "1 ? ri i N VA v ,woe DP=r 47SULA REGICNIAL OPE1i SPACE DISTRICT TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: F.Y.I . DATED: January 25, 1984 1984-1985 General Mana em t and P2Support objective ajec ive of Ge ral Management and Program p@ * t is to provide ,d�weral coardinati , direction, and admini ativ ase far all !District activiti s so as to maximize tl ��`accom ishment of the Board' s pol ' ies and dir ctives. e Projects a Activities ° 1. Complete, t Board and st- f level, All necessary planning to ensure t District' s mo�fe to diffe ant facilities by November 1, 1985. 2. Provide r6t ±Y d functions for the election of District directors in Wards 3, 4, and 7 . M-84-11 %k OF MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM January 23, 1984 TO: Board of Directors FROM: M. Foster, Controller and S. Shipley, Accounting Specialist SUBJECT: Mid-Year Financial Statements Attached are mid-year financial statements for the six months ended December 31 1983. Exhibit A contains the District's December 31 balance sheet compared to our June 30 position. Cash is up by $600,000 due to the low level of land purchases ($1 .5 million) . Note that $937,000 of our cash balance is the interest-bearing advance from Los Gatos. Outstanding debt is now $14.3 million compared to an official debt capacity of $22.5 million. Exhibit B shows our first half revenues compared to the same period in 1982. Tax revenue is coming in slower as we have received 48% of our annual property tax compared to 53% last ,year. Tax subvention revenue is down significantly because the State is spreading Business Inventory Tax Relief allotments over the year rather than maintaining the traditional practice of paying all in November. Interest revenue is on budget but lower than last year due to average interest rates being 30% lower. Grant revenue met expectations principally due to receiving $991 ,000 for Hassler and $437,000 for San Mateo Baylands. The major reason that rental income is up is that we received our share of the Skyline Ranch Christmas tree sales in December rather than January last year (tree sales were down 16%) . Exhibit C contains a comparison of first half operating expenses to the time- phased budget. Comments on the major variances are provided below. Exhibit D compares the same six month spending to the full year budget. The District spent 44% of its total annual operating budget (excluding site preparation) during the first six months. This is in line with normal experience (42% last year and 41% the prior year) . The District typically spends 52-56% of its annual budget in the second half (55% last ,year) . Excluding land and site preparation, spending was 20% below budget. However, most of the variance was due to the usual front-loading of the annual budget (programs budgeted 55% of funds in the first half). Based on experience of prior years and analyses of the first half variances, we think the overall budget remains a reasonable estimate of spending for the full year. Exhibit E shows a comparison of all first half spending to the same six months last year. Excluding Hassler guard service, election expense, and site prepa- ration, operating expenses are up 17% over the prior year. Debt service was 50% higher due to payments against the 1982 promissory notes. Since issuance of those notes, we have earned interest at an average rate of 9.8% compared to an all-inclusive cost of 8.8%. I M-84-11 Page two Comments on some first half variances: 1. Salaries ($30,000 under) : $15,000 due to actuals being short one-half pay period (one week). Remainder due to slower replacement and lower raises. 2. Benefits ($10,000 under) : mostly due to timing of billings. 3. Election Expense ($14,000 under): due to selection of new director by appointment. 4. Patrol Services ($42,000 over); guard service for Hassler. 5. Acquisition Expense ($50,000 under) : due to lower level of land purchases and lack of need relocation. ee er 6. Printing & Duplicating ($21 ,000 under) : spent 27% of annual budget versus 86° budgeted; similar pattern to last ,year (32%). Major item postponed was revision of all-site brochure. 7. Equipment & Vehicles ($50,000 under) : $35,000 due to trucks and radios in process of procurement; $15,000 for computer equipment not .yet defined. EXHIBIT A Midpeninsula Reoional Open Space District Balance Sheets December 31 and June 30, 1983 Dec. 31 , 1983 June 30, 1983 (Unaudited) (Audited) Cash & equivalents $ 9,077,387 $ 8,488,847 Receivables 506,710 296,607 Prepaid expenses 45,880 45,880 Land 42,118,560 40,633,969 Equipment 262,152 255,509 Structures & Improvements 274,357 242,063 Long-term investment--Hassler Bonds 247,800 --- TOTAL ASSETS $52,532,846 $49,962,875 Accounts payable 54,196 21 ,148 Accrued liabilities 34,500 79,991 Advance from Los Gatos 937,000 894,584 Notes payable 7,024,216 6,700,785 Series A promissory notes 1 ,840,000 2,300,000 1982 promissory notes 5,400,000 6,000,000 TOTAL LIABILITIES $15,289,912 $15,996,508 TOTAL EQUITY $37,242,934 $33,966,367 EXHIBIT B Midpeninsula Regional Open Space District Six Month Revenue (Unaudited) Six Months Ended December 31 1983 1982 Property Taxes $2,497,747 $2,585,278 Tax Subventions 90,049 329,343 Interest Income 336,831 434,278 Grant Income 1 ,605,982 42,503 Rental Income 69,261 40,874 Other Income--Hassler 300,000 --- Miscellaneous 6,594 82390 TOTAL RECEIPTS $4,906,464 $3,440,666 EXHIBIT C Midpeninsula Regional Open Space District First Half Operating Expenses vs. Budget July December 1983 Budget Actual Variance Salaries $ 382,934 $353,315 $ 29,619 Benefits 87,636 77,966 9,670 Legal Fees 41 ,500 33,044 8,456 Election Expense 15,000 587 14,413 Patrol Services 1 ,800 43,629 (41 ,829) Other Contract Services 48,543 44,074 4,469 Vehicle Expense 33,216 29,677 3,539 Site Maintenance Expense 18,500 13,358 5,142 Acquisition Expense 58,000 8,343 49,657 Structures & Improvements 34,400 31 ,726 2,674 Printing & Duplicating 31 ,028 9,679 21 ,349 Rents & Leases 23,802 20,514 3,288 Training & Conferences 10,610 6,275 4,335 Equipment & Vehicles 56,795 6,643 50,152 Insurance 16,580 15,907 673 Utilities 9,282 7,481 1 ,801 Other 28,960 18,108 10,852 Subtotal 898,586 720,326 178,260 Site Preparation 300,500 80,534 219,966 TOTAL NON-LAND $1 ,199,086 $800,860 $398,226 EXHIBIT D Midpeninsula Regional Open Space District First Half Operating Expenses vs. Annual Budget July - December 1983 Annual 6 Month % (in thousands) Budget Spending Remainder Spent Salaries $ 778,700 $353,315 $ 425,385 45% Benefits 156,850 77,966 78,884 50 935,550 431 ,281 504,269 46 Legal Fees 80,000 33,044 46,956 41 Election Expense 15,000 587 14,413 04 Patrol Services 3,600 43,629 (40,029) (88) Other Contract Services 80,925 44,074 36,851 54 Vehicle Expense 65,600 29,677 35,923 45 Site Maintenance Expense 44,850 13,358 31 ,492 30 Acquisition Expense 103,000 8,343 94,657 08 Structures & Improvements 60,280 31 ,726 28,554 53 Printing & Duplicating 36,300 9,679 26,621 27 Rents & Leases 43,550 20,514 23,036 47 Training & Conferences 18,800 6,275 12,525 33 Equipment & Vehicles 61 ,095 6,643 54,452 11 Insurance 16,580 15,907 673 95 Utilities 18,500 7,481 11 ,019 40 Other non-Land 46,045 18,108 271937 39 Subtotal 1 ,629'�675 720,326 909,349 44% Site Preparation 300,500 80,534 219,966 27 TOTAL NON-LAND $1 ,930,175 $800,860 $1 ,129,315 41% EXHIBIT E Midpeninsula Regional Open Space District First Half Operating Expenses FY 1983-84 vs. FY 1982-83 6 Months Ending December 31 (in thousands) 1983 1982 % Increase Salaries $353.3 $315.3 12% Benefits 78.0 45.2 73 431 .3 360.5 20 Legal Expense 33.0 26.3 25 I Election Expense 0.6 15.5 (96) Acquisition Expense 8.3 36.6 (77) Patrol Services 43.6 1 .8 Site Maintenance Expense 13.4 11 .9 13 Structures & Improvements 31 .7 21 .7 46 Rents & Leases 20.5 15.2 35 Vehicle Expenses 29.7 21 .9 36 Printing & Duplicating 9.7 7.0 39 Utilities 7.5 6.1 23 Other Non-Land 91 .1 69.0 32 Subtotal 720.4 593.6 21% Site Preparation 80.5 2.4 TOTAL NON-LAND 800.9 596.0 34% Debt Service 2,140.4 1 ,426.9 50 Land Acquisition 972.7 2,770.4 (65) TOTAL $3,914.0 $4,793.3 (18)% AA, lift IML MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415) 965-4717 MEMORANDUM January 24, 1984 TO: H. Grench, General Manager FROM: D. Hansen, Land Manager SUBJECT: FYI, Firms Selected to Present Proposals for the Skyline Ridge Open Space Preserve Master Plan The following firms have been selected to submit proposals by February 17, 1984 for the Skyline Ridge Open Space Preserve master plan: 1) Wm. Spangle & Assoc. , City and Residential Planner 3240 Alpine Road William Spangle, Principal-in-charge Portola Valley, CA 94025 in collaboration with: Spencer Associates, Architects Haygood & Zebroski, Landscape Architects Barrett, Harris & Assoc . , Consulting Engineers Dennis Murray, Biologist 2) Dillingham Associates, Landscape Architects 3798 Grand Avenue Reed Dillingham, Principal-in-charge Oakland, CA 94610 in collaboration with: Western Ecological Services Co. (WESCO) 3) AKA, Inc. , Landscape Architects 124 Universitv Avenue, Suite 202 Palo Alto, CA 94301 Ken Artunian, Principal-in-charge in collaboration with: Environmental Impact Planning Corp. (E.I .P. ) 4) Hardesty Associates, Landscape Architects 411 Kipling Street Nancy Hardesty, Principal-in-charge Palo Alto, CA 94301 in collaboration with: Paul Saito, Landscape Architect, William Cotton, Engineer, and assorted advisors 5) The Planning Collaborative, Inc. Pier 33 North Jeffrey Grote, Principal-in-charge The Embarcadero, San Francisco, CA 94111 in collaboration with: Dr. Sam McGinnis if Wildlife Biologist Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wandin Page two 6) 2M Associates, Landscape Architects 1780 Sonoma Avenue Patrick Miller, Principal-in-charge Berkeley, CA 94707 in collaboration with: E.D.A.W. , Inc . , Landscape Architects Harvey & Stanley Associates, Biological Services Frahm, Edler & Cannis, Engineers 7) Michael Painter & Associates, Landscape Architects 562 Mission Street San Francisco, CA 94105 Lisa Caronna-Perley, Project Manager in collaboration with: Earthmetrics The evaluation committee will be reviewing presentations during the week of February 20 , with the Board of Directors making final selection on March 14 . 1 am sure the Board would be interested in these details . MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1.LOS ALTOS,CALIFORNIA 94022 (415)965-4717 January 24, 1984 Mr. Thomas Kavanaugh air. Clarence Kavanaugh 1726 Spring Street Mountain View, California 94043 Dear Tom and Clarence: In behalf of the Board of Directors, I want to thank you both again for the American flag you donated to the District at the January 11 Board meeting. Please extend the Board's appre- ciation to the members of your families who joined you in making this surprise gift to the District. Sincerely, Herbert Grench General Manager /cc: Board of Directors Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Barbara Green,Nonette G.Hanko,Richard S.Bishop,Edward G Shelley.Harry A Turner.Daniel G.Wendin b MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415)965-4717 January 13, 1984 Mr. Ralph Heim California Advocates, Inc. 925 L Street, Suite 380 Sacramento, CA 95814 Dear Ralph: I have reviewed Au 2099 as amended in the Senate January 4 and was pleased to see that the $16.5 million coastal alloca- tion was shifted from the City of San Francisco to San Francisco Bay in general. The problem still persists regarding allocation of the $150 million to local agencies that I addressed in my June 23 letter to you and my July 28 letter to Assemblyman Farr. The Director simply has too much control over those funds. I would much rather see the $150 million be added to the $45 million already in the Roberti-Zlbera_ allocation to make a total of $195 million there. That way all agencies would benefit from the well-understood block grant portion of Roberti-21berg. AB 737 , which would institute a new Roberti-Zlbera program, could be modified so that the needs basis criteria include the criteria listed on page 11 of AB 2099 for fund distribution. With this solution, agencies statewide could give their enthu- siastic support to the bond Treasure and ensure its Passage, while the intent of the local assistance grants language in AB 2099 could be fulfilled via KE 737 . Sincerely yours, Herbert Grench General :tanager HG:e cc: ROSD Board of Directors Assemblyman Farr Herbert A.Grench.General Manager Board of Directors:Katherine Duffy,Barbara Green.Nonette G.Hanko.Richard S.Bishop.Edward G.Sheiley.Harry A.Turner.Daniel G.Wendin i Claims g' ? Meeting I January ZD , 1984 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT C L A I M S '# Amount Name Description 5984 $ 12.00 Amerigas Oxygen/Acetylene Refill 5985 25.00 Doug Bryce Membership to Park Ranger Assoc. of CA 5986 80.95 CA Water Service Co. Water Service-Rancho San Antonio Open Space Preserve 5987 409.00 Cardillo Travel Training Travel Expense-J.Boland 5988 60.00 Central Coast Counties Police Ranger Training Academy 5989 16.61 Clark's Auto Parts ,Inc. Vehicle Equipment 5990 6.18 Clemson University Extension Reports 5991 213.00 Communications Research Co. Radio Maintenance Service 5992 208,000.00 County of San Mateo Court Deposit-Hybl Parcel I!, 5993 85.20 Equipment Services. Inc. District Vehicle Repair 5994 266. 75 `First American Title Escrow and Title Insurance Fee Guaranty Co. 5"95 400.00 Foss and Associates Personnel Consulting Fee-Dec. 5996 87.50 Herbert Grench CPRS Conference and Subscription 5997 11.95 Hawkins and Associates Inc. Book 5998 142. 38 The Hub Schneiders Ranger Uniforms 5999 370.00 Lauren Langford Newsletter Typesetting 6000 55.00 League of CA Cities Legislative Bulletin 6001 205.55 Los Altos Garbage Co. Garbage Service 6002 709.51 Ginny Mickelson Openspace Newsletter and Progress Report 6003 281. 16 Minton' s Lumber and Supply Materials for Trail Repairs and Fremont Older Open Space Bridge 6004 56. 13 Monte Vista Garden Center Rock for Rancho San Antonio Open Space Preserve Road 6005 192.91 Mt. View Discount Office Office Supplies Supply 6006 83. 35 Norney' s Office Supplies 6007 367. 85 On-Line Business Systems ,Inc. Computer Services-Nov. 6008 245.08 Orchard Supply Hardware Sliop Supplies 6009 220. 85 PG and E Utilities Claims 84-2 - January 25, 1984 Meeti- 84-2 Amount Name Description 6010 $1,142.27 Peninsula Oil Co. Gas for District Vehicles 601d 359:12 Pine Cone Lumber Co. , Inc. Building Materials-Fremont Older Open Space Preserve Bridge 6012 8, 756.86 Pinkerton's, Inca Security Guard-Hassler 6013 5 .00 . Rancho Cobbler & Cleaner . Ranger Uniform Repair 6014 34.03 Specialty Graphics Pxinting 6015 782.00 R. Trainer Engineers Inc. Electrical 'Engineering Services- Bean House 6616 500.00 U.S. Postmaster Postage for Dieter 6617 65. 74 Union Oil Gas for District Vehicles 6618 30.00 Bob Watson Pilot Generator-Saratoga Gap Rental Structure 6619 173.00 WIA-CSPRA-PRAC Joint PRAC Ranger Conference Registration Conference Boland,Escobar,and Young 6620 535.29 Xerox Repair,Maintenance and Usage Charge-December 6621 58.58 ZZZ Sanitation Co. Portable Toilet-Hassler 6622 *200.00 Fire Mountain Fireplace Co. Wood Stove-Hosking House 6623 545.71 Bent's Engine Service Generator Repair-Bean House *E-mergency Check-1-17-84 Claims 84-2 Revised Meeting t January 1984 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT C L A I M S Amount Name Description 5984 $ 12.00 Amerigas Oxygen/Acetylene Refill 5985 25.00 Doug Bryce Membership to Park Ranger Assoc. of CA 5986 80.95 CA Water Service Co. Water Service-Rancho San Antonio Open Space Preserve 5987 409.00 Cardillo Travel Training Travel Expense-J.Boland 5988 60.00 Central Coast Counties Police Ranger Training Academy 5989 16. 61 Clark's Auto Parts ,Inc. Vehicle Equipment 5990 6. 18 Clemson University Extension Reports 5991 213.00 Communications Research Co. Radio Maintenance Service 5992 208,000.00 County of San Mateo Court Deposit-Hybl Parcel 5993 85.20 Equipment Services Inc. District Vehicle Repair + 5994 266. 75 `First American Title Escrow and Title Insurance Fee Guaranty Co. .5.995 400.00 Foss and Associates Personnel Consulting; Fee-Dec. 5996 87.50 Herbert Grench CPRS Conference and Subscription 5997 11.95 Hawkins and Associates Inc. Book 5998 142. 38 The Hub Schneiders Ranger Uniforms 5999 370.00 Lauren Langford Newsletter Typesetting 6000 55.00 League of CA Cities Legislative Bulletin 6001 205. 55 Los Altos Garbage Co. Garbage Service 6002 709.51 Ginny Mickelson Openspace Newsletter and Progress Report 6003 281. 16 Minton' s Lumber and Supply Materials for Trail Repairs and Fremont Older Open Space Bridge 6004 56. 13 Monte Vista Garden Center Rock for Rancho San Antonio Open Space Preserve Road 6005 192.91 Mt. View Discount Office Office Supplies Supply 6006 83. 35 Norney' s Office Supplies 6007 367. 85 On-Line Business Systems ,Inc. Computer Services-Nov. 6008 245.08 Orchard Supply Hardware Shop Supplies 6009 220. 85 PG and E Utilities Claims 84-2 January 25, 1984 Meet' 84-2 �tevzeed Amount Name Description 6010 $1, 142.27 Peninsula Oil Co. Gas for District Vehicles 6011 359.12 Pine Cone Lumber Co. , Inc. Building Materials-Fremont Older Open Space Preserve Bridge 6012 8, 756.86 Pinkerton's , Inc. Security Guard-Hassler 6013 5 .00 Rancho Cobbler & Cleaner Ranger Uniform Repair 6014 34.08 Specialty Graphics Printing 6015 782.00 R. Trainer Engineers Inc. Electrical' Engineering Services- Bean House 6616 500.00 U.S. Postmaster Postage for Meter 6617 65. 74 Union Oil Gas for District Vehicles 6618 30.00 Bob Watson Pilot Generator-Saratoga Gap Rental Structure 6619 173.00 WIA-CSPRA-PRAC Joint PRAC Ranger Conference Registration Conference Boland,Escobar,and Young 6620 535.29 Xerox Repair,Maintenance and Usage Charge-December 6621 58.58 ZZZ Sanitation Co. Portable Toilet-Hassler 6622 *200.00 Fire Mountain Fireplace Co. Wood Stave-Hosking House 6623 545. 71 Bent's Engine Service Generator Repair-Bean House _6624 25 ,200.00 Sorgdrager :Trucking Interim.Payment-Hassler Renovation ' 6625**50 ,000.00 Mr. & Mrs. Robert H. Bean Accelerated Note Payment 6626 184.52 Petty Cash .- Miscellaneous Office Expense,11aps, Drafting Supplies ,Photos,Private Vehicle Expense,Postage,Book, Seminar Expense,and Local Meal Conference *Emergency Check 1-17-84 . **This is an accelerated principal payment due 7/28/34. The owner has agreed to a $7,500.00 interest reduction on the 10`/o note, making the effective interest rate 57, for this year's amortization. .