HomeMy Public PortalAbout07 July 18, 2005 Technical AdvisoryRecords
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TIME:
DATE:
LOCATION:
TECHNICAL ADVISORY COMMITT;
MEETING AGENDA*
10:00 A.M.
July 18, 2005
72824
Riverside County Transportation Commission
Riverside County Regional Complex
4080 Lemon Street, Riverside, CA
Conference Room A, 3' Floor
*By request, agenda and minutes may be available in alternative format; i.e. large print, tape.
COMMITTEE MEMBERS
Ahmad Ansari, City of Perris
Dave Barakian, City of Palm Springs
Bill Bayne, City of Cathedral City
Tom Boyd, City of Riverside
Bill Brunet, City of Blythe
Chris Gallanes, RTA
Mike Gow, City of Hemet
Mark Greenwood, City of Palm Desert
Bruce Harry, City of Rancho Mirage
Bill Hughes, City of Temecula
George Johnson, County of Riverside
Tim Jonasson, City of LaQuinta
Jim Kinley, City of Murrieta
Eldon Lee, City of Coachella
Wendy Li, Ca!trans District 8
Eunice Lovi, SunLine Transit
Amir Modarressi, City of Indio
Habib Motlagh, Cities of Canyon Lake,
Perris and San Jacinto
Les Nelson, PVVTA
Craig Neustaedter, City of Moreno Valley
Kahono Oei, City of Banning
Dan Patneaude, City of Desert Hot Springs
Juan Perez, County of Riverside
Amad Qattan, City of Corona
Ken Seumalo, City of Calimesa
Ruthanne Taylor Berger, WRCOG
Bill Thompson, City of Norco
Allyn Waggle, CVAG
Tim Wassil, City of Indian Wells
John Wilder, City of Beaumont
City of Lake Elsinore
Cathy Bechtel, Division Head, Planning
11.36.2
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! R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
T E C H N I C A L A D V I S O R Y C O M M I T T E E M E E T I N G A G E N D A *
* A c t i o n s m a y b e t a k e n o n a n y i t e m l i s t e d o n t h e a g e n d a .
T I M E : 1 0 : 0 0 A . M .
D A T E : J u l y 1 8 , 2 0 0 5
L O C A T I O N : R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
R i v e r s i d e C o u n t y R e g i o n a l C o m p l e x
4 0 8 0 L e m o n S t r e e t , R i v e r s i d e , C A
C o n f e r e n c e R o o m A , 3 ` d F l o o r
I n c o m p l i a n c e w i t h t h e A m e r i c a n s w i t h D i s a b i l i t i e s A c t a n d g o v e r n m e n t C o d e . . S e c t i o n 5 4 9 5 4 . 2 , i f
y o u n e e d s p e c i a l a s s i s t a n c e t o p a r t i c i p a t e i n a C o m m i t t e e m e e t i n g , p / e a s e c o n t a c t R i v e r s i d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n a t ( 9 5 1 ) 7 8 7 - 7 1 4 1 . N o t i f i c a t i o n o f a t l e a s t 4 8 h o u r s p r i o r t o m e e t i n g
t i m e w i l l a s s i s t s t a f f i n a s s u r i n g t h a t r e a s o n a b l e a r r a n g e m e n t s c a n b e m a d e t o p r o v i d e a c c e s s i b i l i t y
a t t h e m e e t i n g .
1 . C A L L T O O R D E R
2 . S E L F - I N T R O D U C T I O N
3 . A P P R O V A L O F M I N U T E S J u n e 2 0 , 2 0 0 5
4 . P U B L I C C O M M E N T S ( T h i s i s f o r c o m m e n t s o n i t e m s n o t l i s t e d o n a g e n d a .
C o m m e n t s r e l a t i n g t o a n i t e m o n t h e a g e n d a w i l l b e t a k e n w h e n t h e i t e m i s .
b e f o r e t h e C o m m i t t e e . )
5 . R T P M O D E L I N G ( P r e s e n t a t i o n b y S C A G )
6 . U P D A T E D T U M F M O D E L A G R E E M E N T ( A t t a c h m e n t )
7 . C L O S E O U T O F T E A 2 1 T E P R O G R A M / S T A T U S O F U N O B L I G A T E D T E
P R O J E C T S ( A t t a c h m e n t )
Technical Advisory Committee Meeting
July 18, 2005
Page 2
8. 2005 TE CALL (Attachment)
9. STIP UPDATE (Attachment)
10. STATE/FEDERAL LEGISLATION (Oral Presentation)
11. LOCAL ASSISTANCE REPORT (Oral Presentation)
12. CETAP UPDATE (Oral Presentation)
13. RTIP/FTIP AND RTP UPDATE (OralPresentation)
14. JULY 13, 2005 COMMISSION HIGHLIGHTS (Oral Presentation)
15. OTHER BUSINESS/ANNOUNCEMENTS
SOUTHERN CALIFORNIA ITS REGIONAL ARCHITECTURE WEBSITE
(Attachment)
16. ADJOURNMENT (The next meeting will be August 15, 2005, 10:00 A.M. in
Banning.)
MINUTES
TECHNICAL ADVISORY COMMITTEE MEETING
MINUTES
Monday, June 20, 2005
1. Call to Order
The meeting of the Riverside County Transportation Commission (RCTC)
Technical Advisory Committee (TAC) was called to order at 10:05 A.M., at
Banning City Hall Civic Center, 99 East Ramsey Street, Banning, CA.
Self -Introductions
Members Present:
Others Present:
Dave Barakian, City of Palm Springs
Bill Bayne, City of Cathedral City
Tom Boyd, City of Riverside
Bill Brunet, City of Blythe
Ryan Duarte, City of Desert Hot Springs
Mike Gow, City of Hemet
Mark Greenwood, City of Palm Desert
Bruce Harry, City of Rancho Mirage
Bill Hughes, City of Temecula
Tim Jonasson, City of LaQuinta
Eldon Lee, City of Coachella
Eunice Lovi, SunLine
Mike McCoy, RTA
Amir Modarressi, City of Indio
Bob Moehling, City of Lake Elsinore
Russ Napier, City of Murrieta
Nader Naguib, Ca!trans
Craig Neustaedter, City of Moreno Valley
Kahono Oei, City of Banning
Juan Perez, County of Riverside
Amad Qattan, City of Corona
Ken Seumalo, City of £alimesa
Bill Thompson, City of Norco
Tim Wassil, City of Indian Wells
John Wilder, City of Beaumont
Cathy Bechtel, RCTC
Bill Clapper, NAI Consulting, City of Cathedral City
J. D. Douglas, Kimley-Horn & Assoc., Inc.
Shirley Gooding, RCTC
Technical Advisory Committee Meeting
June 20, 2005
Page 2
Ken Lobeck, RCTC
Anne Mayer, RCTC
Randy Viegas, City of Rancho Mirage
Stephanie Wiggins, RCTC
3. Approval of Minutes
Regarding agenda item number 7 (Draft 2005 Transportation Enhancements
(TE) Call for Projects) the motion should read as follows:
MlSIC _ (Neustaedter/Perez) for a minimum of $350,000: and a cap of
$1.5 million per project for a total submittal of 3 projects per local
agency or 4 per, Supervisory District.
Eunice Lovi, SunLine Transit Agency, pointed out that the Members Present
list indicates an error in the spelling of her last name. It should read "Lovi.
4. Public Comments
There were no public comments.
5. RAIL CROSSING PRIORITY PRELIMINARY LIST
Stephanie Wiggins, RCTC, corrected the title of agenda item number 5. It
should be "Grade Crossing Priority Update." She reminded the TAC that in
coordination with the TAC, the priority list of at -grade crossings on the main
line for grade separation was developed in March, 2001 and RCTC is in the
process of updating the priority list based upon population growth, freight
train traffic, etc. As part of the update, RCTC provided the TAC's input on
the ,evaluation criteria that's been adopted by the Commission. With the
adoption of the evaluation criteria by the Commission, staff was directed for
this update to provide a preliminary analysis of the ranking prior to receiving
local jurisdiction input. The local jurisdiction input is one of the key criteria
factors included in the evaluation of the priority listing.
She introduced J. D. Douglas of Kimley-Horn & Associates, who reviewed
the preliminary analysis and results. She requested that the agencies receive
the input and go back to their local jurisdictions and provide rankings to
RCTC by July 28, 2005 to allow Kimley-Horn to complete the analysis to
present it to the TAC at the August meeting prior to going to the
Commission.
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June 20, 2005
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Mr. Douglas provided the Evaluation Criteria for ROTC Rail Crossing Priority
Study as well as initial results for several criteria. He reviewed the factors
involved in the study and responded to _questions. He stated that the
weighting is the same for each criterion. Ms. Wiggins clarified that safety
and delay are weighted 20% and the other criteria 10%.
Mr. Douglas' intent is to have the TAC members look at the preliminary list,
making sure that all the crossings are there and if there is something that is
unclear the item should be brought to Stephanie Wiggins' attention in the
next week (swiggins@rctc.org). Ms. Wiggins indicated that the "next steps
are to return to the August TAC meeting with the updated list followed by
submitting it to the Commission at its September meeting.
2004 REGIONAL TRANSPORTATION PLAN UPDATE
Ken Lobeck, RCTC, provided a copy of his PowerPoint presentation. He
pointed out that the Regional Transportation Plan (RTP) is the key document
used to receive federal funding. SCAG is responsible for developing the RTP
and it is updated every 3 years. RCTC is acting as the central clearing house
to coordinate RTP project inclusion for a single countywide submission to
SCAG.
Mr. Lobeck indicated that the 2004 RTP expires June 2007 and SCAG has
initiated early development of the 2007 RTP primarily because of concerns
over financial constraint.
He stated that the project lists he sent out recently were from the 2004 RTP
with some proposed changes. He. requested that the lists be compared
with the long range project plans up to 2030. The 2007 RTP planning
years will be 2007 to 2030. A key part of the early development is the
review of projects. There are 4 categories in the RTP. The first 2 categories
are the Baseline and Tier I1, which also comprises the RTIP. The third
category is the "plan" section, which includes projects with a committed
funding source outside of the RTIP years. The plan section divides projects
into arterials, grade separations, and mainline improvement projects. The
mainline subsection contains interchanges, auxiliary lanes, ITS, transit, and
other projects that do not fit in the arterial or grade separations section.
He stated that the updated plan section project lists are due to RCTC by July
28, 2005. Transit agencies will be handled differently. Those lists will be
sent out mid -July with a due date in August.
Technical Advisory Committee Meeting
June 20, 2005
Page 4
In response toa question regarding the inclusion of TUMF projects, Mr.
Lobeck stated. that TUMF projects are already included. He further stated
that SCAG wants additional capacity enhancing projects that are locally
funded as well. Cathy Bechtel, RCTC, said she will ask for further
clarification from SCAG. TAC members raised questions concerning if the
impact of the additional projects would increase vehicle miles traveled
(VMT). TAC members ,requested clarification of the impact of a VMT
increase on the conformity finding for the RTP.
7. STIP UPDATE
Anne Mayer, RCTC, reported that at last week's STIP workshop, it was
discussed what can be expected for FY 2005/06, which will also set the
course for where we are headed in the next STIP cycle. Currently, the
assumption is being made that the .Governor's revised budget proposals will
be passed by the Legislature with respect to transportation funding. If the.
Legislature makes any changes, revisions may be made.
Last week it was announced that the California Transportation Commission
(CTC) expects to have $4 Billion .for allocations in 2005/06. The key
priority is to get people back to work, primarily focusing on the construction
industry. FY 2005/06 looks good but 2006/07 is uncertain as it is
dependent upon Proposition 42. Of the $4 Billion, $1.8 Billion is going to
the State Highway Operations and Protection Program(SHOPP) to make sure
the state highway system is maintained. $1.384 Billion will be allocated to
the STIP but if tribal gaming doesn't come through this year, $584 Million
will be subtracted, leaving only $800 Million for the STIP for FY 2005/06.
$968 Million is proposed to be allocated to the Traffic Congestion Relief
Program (TCRP) with $290 Million dependent upon tribal gaming.
The Commissioners have developed guiding principals for allocations for FY
2005/06 to provide economic stimulus, provide for maximum use of TIP
funds and federal funds, maintain existing STIP and SHOPP programming and
allocation processes and act in accordance with statutory priorities in safety
operations. Priorities for FY 2005/06 are going to be all SHOPP projects, all
projects eligible for funding from federal TE funds, all projects eligible for
funding from the public transportation account, annual STIP allocations for
planning, programming and monitoring (PPM), required STIP mitigation
projects for construction projects already allocated and projects to match
HBRR funds:. Those are all top priorities in the first funding categories which
will get funding in FY 2005/06.
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Technical Advisory Committee Meeting
r June 20, 2005
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In the second category, up to $500 Million will be allocated first come, first
served for projects in the following categories: interregional road system,
highway railroad grade separation projects,- projects to increase the capacity
of state highways and local roads by adding new lanes, operational
improvement including improvements to interchanges, intersections, signals,
turn lanes, etc. It is projected that the $500 Million will be spent by
September. It is likely that projects coming in July or August will have funds
allocated.
In response to a question regarding grade separation, she stated that if a
grade separation project is already programmed in FY 2005/06 it can be
considered an allocation. The lowest category would be local rehab and
reconstruction, bicycle and pedestrian facilities, landscaping, soundwalls and
signage enhancement in the FY 2005/06 cycle, unless it is a TE project. She .
also said that it is expected that these priority guidelines will continue in the
2006 STIP development.
The Fund Estimate has been developed and there are basically two tiers (or
two scenarios) in the 2006 STIP. The first Tier I is a conservative estimate.
It assumes a minimum level of programming or de -programming, no loan
repayments. Tier II assumes everything comes in — tribal gaming,
Proposition 42 is preserved and protected, loans are repaid, high level of
federal funding. Tier II is good. The difference between Tier I and Tier II is
$5.7 Billion. The challenge is going to be how much to program because
when it comes time to do the 2006 STIP, we will not have all the answers
yet.
She further announced that in July.the CTC will probably adopt performance.
measures to help guide funding decisions, e.g., decreasing travel time,
increasing reliability, increasing accessibility. There are a variety of different
measures being included. The Commission is going to start measuring not
only at a system level but at a project level.
2006 STIP guidelines as well. as the fund estimate should be adopted by
August. The STIP submittal is December, 2005. Currently Riverside County
and Orange County both have about $166 Million of unprogrammed reserve.
In response to a question regarding a summary of the STIP projects list,
Cathy Bechtel said that staff wilt provide a listing before the next meeting.
Technical Advisory Committee Meeting
June 20, 2005
Page 6
8. PROJECT MILESTONE REPORTS
Ken Lobeck provided a Revised Project Milestone Report for Programmatic
Categorical Exempt (PCE) Projects. He stated that the updates to Project
Milestone Reports will be sent out by June 23 and are due back toRCTC by
July 8. There are over 100 projects. Milestone reports from the new 2005
STPL Rehab Call will be included.
9. LOCAL ASSISTANCE REPORT
Nader Naguib, Ca!trans, reported that the Division of Local Assistance hired
3 environmental planners, which will reduce the time to review
environmental documents. A local assistance project database is 80%
developed. Local Assistance will be able to sign off on CE's, EA's and
PCE's. He provided 'a partial listing of projects and invited the TAC members
to take their respective lists from it. He also stated that Damage
Assessment forms are due August 25.
10. CETAP UPDATE
Cathy Bechtel stated that they are in the middle of technical studies for the
Mid; County Parkway. They are looking at the possibility of adding a new
alternative west of 1-215, a more southern alignment that would completely
avoid the MWD and multi species reserve area. There are issues regarding
alignment close to the Lake Mathews Dam and the Lake Perris Dam.
Meetings with Dam Safety are being scheduled.
Regarding the Riverside County to Orange County Corridor, the project is still
on schedule. July 15 will be the next Policy Committee Meeting at which
time it is expected that the number of alternatives will shrink to 3 different
strategies. The next PDT for that corridor is July 6.
On the Moreno Valley to San Bernardino CETAP Corridor, it is still on hold
awaiting San Bernardino County's decisions.
11. JULY 13, 2005 COMMISSION HIGHLIGHTS
Ms.- Bechtel reported that the Commission meeting was combined with the
retreat. The Commission approved the RCTC budget and formed 2 Ad Hoc
Committees to look at the possibility of developing a request for proposal for
a public/private partnership. Many large engineering firms have approached
the Commission with the possibility of fronting the funds in light of the state
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Technical Advisory Committee Meeting
June 20, 2005
Page 7
budget and the delay of the federal transportation bill. The plan would
involve the engineering firms using their funding until 2009 when the new
Measure "A" funding is available or until the state budget picture turns
around. The Commission is interested so that projects can be delivered
sooner. The Ad Hoc Committee will be formed assuming that the
Governor's budget includes the public/private partnership changes are
approved. If that happens, an RFP should be sent out early 2006.
The second Ad Hoc Committee is to look at developing an RFP for economic
development. This is basically a western county project. In the new
Measure, there was $40 Million identified that would be used as an
economic development incentive.
12. OTHER BUSINESS/ANNOUNCEMENTS
In response to a question regarding the TE Call for Projects, Ms. Bechtel
stated that Shirley Medina is working on it and it is expected that it will go
out the end of this month.
Mark Greenwood, City of Palm Desert, requested that facts and figures be
reflected in the minutes to include deadlines.
An announcement will be sent to the TAC if the July meeting is cancelled.
13. ADJOURNMENT
There being no further business for consideration by the Technical Advisory
Committee, the meeting was adjourned at 1 1:30 A.M.. The next meeting is
scheduled for July 18, 2005, 10:00 A.M., Riverside County Transportation
Commission, Riverside County Regional Complex, 4080 Lemon Street,
Riverside, California, Conference Room A, 3`d Floor.
Respectfully submitted,
Shirley Med
Program Manager
AGENDA ITEM 5
A presentation will be made but
there is no attachment to the
agenda for item 5.
AGENDA ITEM 6
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE:
July 18, 2005
TO:
Technical Advisory Committee
FROM:
Marilyn Williams, Director of Regional Programs and Public Affairs
THROUGH:
Anne Mayer, Division Head — Programming and Administration
SUBJECT:
Updated TUMF Model Agreement
STAFF RECOMMENDATION:
This item is for the Committee to:
1) Receive and file the updated TUMF Model Agreement for future use by
local jurisdictions in the preparation of agreements pursuant to RCTC's
TUMF Regional Arterial Program.
BACKGROUND INFORMATION:
At its February 9, 2005 meeting, the Commission took action to approve a model
agreement between RCTC and local jurisdictions setting forth the terms and conditions
for reimbursement of TUMF Regional Arterial funds awarded by the Commission. The
Commission has approved 24 local jurisdiction projects totaling $46.7 million in funding
and established a five-year program of projects.
RCTC staff has been working with two local jurisdictions, City of Temecula and City of
San Jacinto, to develop and process three TUMF agreements using the model
agreement format originally transmitted to TAC members on February 11, 2005. Based
on the joint staff discussions, several administrative changes and additions have been
made to the Model Agreement to assist local_ jurisdictions in preparing their agreements.
The changes relate to right-of-way acquisition language under Section 3.2.1.1 and
Exhibits A and B.
RCTC Legal Counsel has determined that the changes are not substantive and
therefore do not require approval by the Commission. Attached to this agenda item is
the updated TUMF model agreement. Local jurisdictions are asked to use this version
when preparing draft TUMF Regional Arterial agreements in the future.
Agreement No. 00-000
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AGREEMENT FOR THE FUNDING OF
TUMF REGIONAL ARTERIAL IMPROVEMENTS
WITH THE CITY OF
I [NOTE: If using this model agreement for a County project, globally replace the term "City"
with "County".]
1. Parties and Date.
1.1 This Agreement is executed and entered into this day of , 2004, by and
between the RIVERSIDE COUNTY TRANSPORTATION COMMISSION ("RCTC") and
[Name of local jurisdiction] ("City"). RCTC and City are
sometimes collectively referred to herein as the "Parties".
2. Recitals.
2.1 RCTC is a county transportation commission created and existing pursuant to
California Public Utilities Code Sections 130053 and 130053.5.
2.2 On November 5, 2002 the voters of Riverside County approved Measure A
authorizing the collection of a one-half percent (1/2%) retail transactions and use tax to fund
transportation programs and improvements within the County of Riverside, and adopting the
Riverside County Transportation Improvement Plan (the "Plan").
2.3 The Plan requires cities and the County in western Riverside County to participate in
a Transportation Uniform Mitigation Fee (TUMF) Program to be eligible to receive Local Streets
and Roads funds generated by Measure A.
2.4 The Plan further requires that the first $400 million in revenues from TUMF be made
available to RCTC to fund equally the Regional Arterial System and development of New
Transportation Corridors identified through the Community and Environmental Transportation
Acceptability Process (CETAP). To receive TUMF funding, CETAP corridors must also be
designated on the Regional System of Highways and Arterials as established in the October 2002
TUMF Nexus Study, amended in March 2004, and as may be amended in the future.
2.5 The Western Riverside Council of Governments (WRCOG) has been selected to
administer the overall TUMF Program pursuant to applicable state laws including Government Code
Sections 66000 et seq. and has entered into a Memorandum of Understanding (MOU) with RCTC
dated July 10, 2003 regarding the allocation of the $400 million in TUMF Regional Funds to be
made available to RCTC for programming.
2.6 RCTC issued to the cities and the County a "Call for Projects" to be funded with
TUMF Regional funds, and in response to the Project Nomination Forms, took action on September
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V:Users\Preprint\TUMF12005 Model Agreemenffinal Agreement 7-05.doc
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" 8 , 2 0 0 4 t o a d o p t a f i v e y e a r T U M F R e g i o n a l A r t e r i a l P r o g r a m w h i c h i d e n t i f i e s t h e p r o j e c t s a n d t h e
m a x i m u m f u n d i n g c o m m i t m e n t s a w a r d e d f o r s p e c i f i c p h a s e s o f w o r k . R C T C ' s T U M F R e g i o n a l
A r t e r i a l P r o g r a m m a y b e u p d a t e d f r o m t i m e t o t i m e .
2 . 7 R C T C i n t e n d s , b y t h i s A g r e e m e n t , t o d i s t r i b u t e T U M F R e g i o n a l F u n d s , s u b j e c t t o t h e
c o n d i t i o n s p r o v i d e d h e r e i n , a n d t o p a r t i c i p a t e i n t h e j o i n t d e v e l o p m e n t o f t h e P r o j e c t , a s d e f i n e d
h e r e i n .
3 . T e r m s .
3 . 1 D e s c r i p t i o n o f W o r k . T h i s A g r e e m e n t i s i n t e n d e d t o d i s t r i b u t e T U M F R e g i o n a l
F u n d s t o t h e C i t y f o r [ i n s e r t g e n e r a l d e s c r i p t i o n o f w o r k ] ,
( " t h e W o r k " ) . T h e W o r k , i n c l u d i n g a t i m e t a b l e a n d a d e t a i l e d s c o p e o f w o r k , i s m o r e f u l l y d e s c r i b e d
i n E x h i b i t " A " a t t a c h e d h e r e t o a n d , p u r s u a n t t o S e c t i o n 3 . 1 5 b e l o w , i s s u b j e c t t o m o d i f i c a t i o n a s
r e q u e s t e d b y t h e C i t y a n d a p p r o v e d b y R C T C . T h e W o r k s h a l l b e c o n s i s t e n t w i t h o n e o r m o r e o f t h e
d e f i n e d R C T C C a l l f o r P r o j e c t s p h a s e s d e t a i l e d h e r e i n a s f o l l o w s :
1 ) P A & E D P r o j e c t A p p r o v a l s & E n v i r o n m e n t a l D o c u m e n t
2 ) P S & E P l a n s , S p e c i f i c a t i o n s a n d E s t i m a t e s
3 ) R / W R i g h t o f W a y A c q u i s i t i o n a n d U t i l i t y R e l o c a t i o n
4 ) C O N S C o n s t r u c t i o n
T h e W o r k p h a s e ( s ) f u n d e d p u r s u a n t t o t h i s A g r e e m e n t s h a l l b e c o n s i s t e n t w i t h t h e C i t y ' s C a l l f o r
P r o j e c t s N o m i n a t i o n F o r m s u b m i t t e d t o t h e R C T C ( " t h e P r o j e c t " ) a n d a s a p p r o v e d b y t h e R C T C o n
S e p t e m b e r 8 , 2 0 0 4 . T h e P r o j e c t i s m o r e f u l l y d e s c r i b e d i n E x h i b i t ` B " a t t a c h e d h e r e t o . I t i s
u n d e r s t o o d a n d a g r e e d t h a t t h e C i t y s h a l l e x p e n d T U M F R e g i o n a l F u n d s o n l y a s s e t f o r t h i n t h i s
A g r e e m e n t a n d o n l y f o r t h e W o r k . T o t h i s e n d , a n y u s e o f f u n d s p r o v i d e d p u r s u a n t t o t h i s
A g r e e m e n t s h a l l b e s u b j e c t t o t h e r e v i e w a n d a p p r o v a l o f R C T C .
3 . 2 R C T C F u n d i n g A m o u n t . R C T C h e r e b y a g r e e s t o d i s t r i b u t e t o t h e C i t y , o n t h e t e r m s
a n d c o n d i t i o n s s e t f o r t h h e r e i n , a s u m n o t t o e x c e e d [ I n s e r t d o l l a r s i n t e x t
f o r m ] ( $ [ I n s e r t d o l l a r s i n n u m b e r f o r m ] ) , t o b e u s e d e x c l u s i v e l y f o r
r e i m b u r s i n g t h e C i t y f o r e l i g i b l e W o r k e x p e n s e s a s d e s c r i b e d h e r e i n ( " F u n d i n g A m o u n t " ) . T h e C i t y
a c k n o w l e d g e s a n d a g r e e s t h a t t h e F u n d i n g A m o u n t m a y b e l e s s t h a n t h e a c t u a l c o s t o f t h e W o r k , a n d
t h a t R C T C s h a l l n o t c o n t r i b u t e T U M F R e g i o n a l F u n d s i n e x c e s s o f t h e m a x i m u m T U M F s h a r e f o r
t h e p h a s e / p r o j e c t i d e n t i f i e d i n A p p e n d i x F o f t h e T U M F N e x u s S t u d y .
3 . 2 . 1 E l i g i b l e W o r k C o s t s . T h e t o t a l W o r k c o s t s ( " T o t a l W o r k C o s t " ) m a y i n c l u d e
t h e f o l l o w i n g i t e m s , p r o v i d e d t h a t s u c h i t e m s a r e i n c l u d e d i n t h e s c o p e o f w o r k a t t a c h e d a s E x h i b i t
" A " : ( 1 ) C i t y a n d / o r c o n s u l t a n t c o s t s a s s o c i a t e d w i t h d i r e c t W o r k c o o r d i n a t i o n a n d s u p p o r t ; ( 2 )
f u n d s e x p e n d e d i n p r e p a r a t i o n o f p r e l i m i n a r y e n g i n e e r i n g s t u d i e s ; ( 3 ) f u n d s e x p e n d e d f o r p r e p a r a t i o n
o f e n v i r o n m e n t a l r e v i e w d o c u m e n t a t i o n f o r t h e W o r k ; ( 4 ) a l l c o s t s a s s o c i a t e d w i t h r i g h t - o f - w a y
a c q u i s i t i o n , i n c l u d i n g r i g h t - o f - w a y e n g i n e e r i n g , a p p r a i s a l , a c q u i s i t i o n , l e g a l c o s t s f o r c o n d e m n a t i o n
p r o c e d u r e s i f a u t h o r i z e d b y t h e C i t y , a n d c o s t s o f r e v i e w i n g a p p r a i s a l s a n d o f f e r s f o r p r o p e r t y
a c q u i s i t i o n ; ( 5 ) c o s t s r e a s o n a b l y i n c u r r e d i f c o n d e m n a t i o n p r o c e e d s ; ( 6 ) c o s t s i n c u r r e d i n t h e
p r e p a r a t i o n o f p l a n s , s p e c i f i c a t i o n s , a n d e s t i m a t e s b y C i t y o r c o n s u l t a n t s ; ( 7 ) C i t y c o s t s a s s o c i a t e d
2
V : U s e r s \ P r e p r i n t \ T U M F \ 2 0 0 5 M o d e l A g r e e m e n t \ F i n a l A g r e e m e n t 7 - 0 5 . d o c
" , w i t h b i d d i n g , a d v e r t i s i n g a n d a w a r d i n g o f t h e W o r k c o n t r a c t s ; ( 8 ) c o n s t r u c t i o n c o s t s , i n c l u d i n g
c h a n g e o r d e r s t o c o n s t r u c t i o n c o n t r a c t a p p r o v e d b y t h e C i t y ; a n d ( 9 ) c o n s t r u c t i o n m a n a g e m e n t , f i e l d
i n s p e c t i o n a n d m a t e r i a l t e s t i n g c o s t s .
3 . 2 . 1 . 1 R i g h t - o f - W a y A c q u i s i t i o n . T h e P a r t i e s a c k n o w l e d g e t h a t i n o r d e r t o
p r o t e c t t h e C i t y ' s a b i l i t y t o d e l i v e r t h e P r o j e c t i n a t i m e l y c o s t e f f e c t i v e m a n n e r , t h e C i t y m a y
p u r c h a s e p a r c e l s o f p r o p e r t y i n a d v a n c e o f t h e c o m p l e t i o n o f t h e P r o j e c t ' s f i n a l d e s i g n ( P S & E ) . T h e
P a r t i e s a c k n o w l e d g e t h a t a c q u i r e d p a r c e l s o r r e m n a n t s p u r c h a s e d i n a d v a n c e o f f i n a l d e s i g n m a y n o t
u l t i m a t e l y b e r e q u i r e d f o r t h e P r o j e c t . U p o n c o m p l e t i o n o f t h e P r o j e c t ' s f i n a l d e s i g n , t h e C i t y s h a l l
p r o v i d e R C T C w i t h a d e t a i l e d l i s t o f a l l p a r c e l s p u r c h a s e d b y t h e C i t y f o r w h i c h i t r e c e i v e d T U M F
R e g i o n a l F u n d s p u r s u a n t t o t h i s A g r e e m e n t . T h e C i t y s h a l l i d e n t i f y a n y p a r c e l s o r r e m n a n t s t h e r e o f
w h i c h w e r e a c q u i r e d u s i n g T U M F R e g i o n a l F u n d s a n d a r e n o t r e q u i r e d f o r c o n s t r u c t i o n o f t h e
P r o j e c t . A p r e l i m i n a r y l i s t s h a l l b e s u b m i t t e d t o t h e R C T C 3 0 d a y s b e f o r e t h e i s s u a n c e o f b i d
d o c u m e n t s f o r c o n s t r u c t i o n o f t h e P r o j e c t a n d a f i n a l l i s t s h a l l b e s u b m i t t e d t o t h e R C T C n o l a t e r
t h a n 3 0 d a y s f o l l o w i n g t h e r e c o r d i n g o f t h e C e r t i f i c a t e d o f C o m p l e t i o n f o r t h e P r o j e c t .
3 . 2 . 1 . 2 V a l u a t i o n a n d R e p a y m e n t o f A n y P r o p e r t y R e m n a n t s . U p o n r e c e i p t
o f t h e C i t y ' s f i n a l l i s t , R C T C s h a l l m e e t w i t h t h e C i t y f o r t h e p u r p o s e o f i d e n t i f y i n g a n y p a r c e l o r
r e a s o n a b l y u s a b l e r e m n a n t o f a p a r c e l f o r w h i c h T U M F R e g i o n a l F u n d s w e r e e x p e n d e d t h a t m a y
r e a s o n a b l y b e d e v e l o p e d f o r o t h e r u s e b y t h e C i t y a n d / o r s o l d . T h e P a r t i e s s h a l l c o n f e r i n g o o d f a i t h
t o a g r e e u p o n t h e d i s p o s i t i o n o f s u c h p a r c e l s a n d r e m n a n t p a r c e l s a n d t h e i r f a i r m a r k e t v a l u e a s o f a
d a t e a g r e e d t o b y t h e p a r t i e s , b u t i n n o e v e n t l a t e r t h a n t h e d a t e o f c o m p l e t i o n o f t h e P r o j e c t . " F a i r
M a r k e t V a l u e " s h a l l h a v e t h e d e f i n i t i o n s e t f o r t h i n C o d e o f C i v i l P r o c e d u r e S e c t i o n 1 2 6 3 . 3 2 0 a n d
" r e m n a n t " s h a l l h a v e t h e d e f i n i t i o n s e t f o r t h i n C o d e o f C i v i l P r o c e d u r e S e c t i o n 1 2 4 0 . 4 1 0 . N o t h i n g
h e r e i n s h a l l p r e c l u d e t h e C i t y a n d R C T C f r o m b e g i n n i n g t h e m e e t i n g s e a r l i e r i n t h e e v e n t b o t h
p a r t i e s a g r e e t h a t t h e p a r c e l o r r e m n a n t w i l l n o t b e u s e d f o r t h e P r o j e c t .
3 . 2 . 1 . 3 R e i m b u r s e m e n t f o r U n u s e d P a r c e l s . F o l l o w i n g r e c o r d a t i o n o f t h e
C e r t i f i c a t e o f C o m p l e t i o n f o r t h e P r o j e c t , t h e C i t y s h a l l b e r e s p o n s i b l e f o r p r o m p t l y r e i m b u r s i n g
R C T C f o r a n y T U M F R e g i o n a l F u n d s w h i c h w e r e u s e d t o a c q u i r e p a r c e l s w h i c h a r e c o m p l e t e l y
u n u s e d i n t h e P r o j e c t . I f C i t y f u n d s o t h e r t h a n T U M F w e r e u s e d t o p u r c h a s e t h e P a r c e l , t h o s e l o c a l
f u n d s s h a l l b e c o n s i d e r e d i n d e t e r m i n i n g t h e r e i m b u r s e m e n t a m o u n t .
3 . 2 . 1 . 4 A p p e a l t o C o m m i s s i o n . I n t h e e v e n t o f a d i s a g r e e m e n t b e t w e e n t h e
P a r t i e s r e g a r d i n g t h e r e i m b u r s e m e n t o f T U M F R e g i o n a l F u n d s u n d e r t h i s s e c t i o n 3 . 2 . 1 , e i t h e r p a r t y
m a y a p p e a l , i n w r i t i n g , t o t h e R C T C B o a r d . T h e R C T C B o a r d ' s d e t e r m i n a t i o n r e g a r d i n g e x c e s s
r i g h t - o f - w a y a n d v a l u e p u r s u a n t t o t h i s s e c t i o n s h a l l b e f i n a l .
3 . 2 . 2 I n e l i g i b l e W o r k C o s t s . T h e T o t a l W o r k C o s t s h a l l n o t i n c l u d e t h e f o l l o w i n g
i t e m s w h i c h s h a l l b e b o r n e s o l e l y b y t h e C i t y w i t h o u t r e i m b u r s e m e n t : ( 1 ) C i t y a d m i n i s t r a t i v e c o s t s ;
( 2 ) C i t y c o s t s a t t r i b u t e d t o t h e p r e p a r a t i o n o f i n v o i c e s , b i l l i n g s a n d p a y m e n t s ; ( 3 ) a n y C i t y f e e s
a t t r i b u t e d t o t h e p r o c e s s i n g o f t h e W o r k ; a n d ( 4 ) e x p e n s e s f o r i t e m s o f w o r k n o t i n c l u d e d w i t h i n t h e
s c o p e o f w o r k i n E x h i b i t " A " .
3
V : U s e r s \ P r e p r i n t \ T U M F 1 2 0 0 5 M o d e l A g r e e m e n t \ F i n a l A g r e e m e n t 7 - 0 5 . d o e
"
3 . 2 . 3 I n c r e a s e s i n W o r k F u n d i n g . T h e F u n d i n g A m o u n t m a y , i n R C T C ' s s o l e
d i s c r e t i o n , b e a u g m e n t e d w i t h a d d i t i o n a l T U M F R e g i o n a l F u n d s i f t h e T U M F N e x u s S t u d y i s
a m e n d e d t o i n c r e a s e t h e m a x i m u m e l i g i b l e T U M F s h a r e f o r t h e W o r k . A n y s u c h i n c r e a s e i n t h e
F u n d i n g A m o u n t m u s t b e a p p r o v e d i n w r i t i n g b y R C T C ' s E x e c u t i v e D i r e c t o r . I n n o c a s e s h a l l t h e
a m o u n t o f T U M F R e g i o n a l F u n d s a l l o c a t e d t o t h e C i t y e x c e e d t h e t h e n - c u r r e n t m a x i m u m e l i g i b l e
T U M F s h a r e f o r t h e W o r k . N o s u c h i n c r e a s e d f u n d i n g s h a l l b e e x p e n d e d t o p a y f o r a n y W o r k
a l r e a d y c o m p l e t e d . F o r p u r p o s e s o f t h i s A g r e e m e n t , t h e W o r k o r a n y p o r t i o n t h e r e o f s h a l l b e
d e e m e d c o m p l e t e u p o n i t s a c c e p t a n c e b y R C T C ' s E x e c u t i v e D i r e c t o r .
3 . 2 . 4 N o F u n d i n g f o r T e m p o r a r y I m p r o v e m e n t s . O n l y s e g m e n t s o r c o m p o n e n t s o f
' t h e W o r k t h a t a r e i n t e n d e d t o f o r m p a r t o f o r b e i n t e g r a t e d i n t o t h e W o r k m a y b e f u n d e d b y T U M F
R e g i o n a l F u n d s . N o i m p r o v e m e n t w h i c h i s t e m p o r a r y i n n a t u r e , i n c l u d i n g b u t n o t l i m i t e d t o
t e m p o r a r y r o a d s , c u r b s , o r d r a i n a g e f a c i l i t i e s , s h a l l b e f u n d e d w i t h T U M F R e g i o n a l F u n d s e x c e p t a s
n e e d e d f o r s t a g e d c o n s t r u c t i o n o f t h e W o r k .
3 . 3 C i t y ' s F u n d i n g O b l i g a t i o n t o C o m p l e t e t h e W o r k . I n t h e e v e n t t h a t t h e T U M F
R e g i o n a l F u n d s a l l o c a t e d t o t h e W o r k r e p r e s e n t l e s s t h a n t h e t o t a l c o s t o f t h e W o r k , t h e C i t y s h a l l
p r o v i d e s u c h a d d i t i o n a l f u n d s a s m a y b e r e q u i r e d t o c o m p l e t e t h e W o r k a s d e s c r i b e d i n E x h i b i t " A " .
3 . 3 . 1 C i t y ' s O b l i g a t i o n t o R e p a y T U M F R e g i o n a l F u n d s t o R C T C . I n t h e e v e n t
t h a t : ( i ) t h e C i t y , f o r a n y r e a s o n , d e t e r m i n e s n o t t o p r o c e e d w i t h o r c o m p l e t e t h e W o r k ; o r ( i i ) t h e
i W o r k i s n o t t i m e l y c o m p l e t e d , s u b j e c t t o a n y e x t e n s i o n o f t i m e g r a n t e d b y R C T C p u r s u a n t t o S e c t i o n
3 . 1 5 ; t h e C i t y a g r e e s t h a t a n y T U M F R e g i o n a l F u n d s t h a t w e r e d i s t r i b u t e d t o t h e C i t y f o r t h e W o r k
s h a l l b e r e p a i d i n f u l l t o R C T C . T h e P a r t i e s s h a l l e n t e r i n t o g o o d f a i t h n e g o t i a t i o n s t o e s t a b l i s h a
r e a s o n a b l e r e p a y m e n t s c h e d u l e a n d r e p a y m e n t m e c h a n i s m w h i c h m a y i n c l u d e , b u t i s n o t l i m i t e d t o ,
w i t h h o l d i n g o f M e a s u r e A L o c a l S t r e e t s a n d R o a d s r e v e n u e s . T h e C i t y a c k n o w l e d g e s a n d a g r e e s
t h a t R C T C s h a l l h a v e t h e r i g h t t o w i t h h o l d a n y M e a s u r e A L o c a l S t r e e t s a n d R o a d s r e v e n u e s d u e t h e
C i t y , i n a n a m o u n t n o t t o e x c e e d t h e t o t a l o f t h e f u n d s d i s t r i b u t e d t o t h e C i t y , a n d / o r i n i t i a t e l e g a l
a c t i o n t o c o m p e l r e p a y m e n t , i f t h e C i t y f a i l s t o r e p a y R C T C w i t h i n a r e a s o n a b l e t i m e p e r i o d n o t t o
e x c e e d 1 8 0 d a y s f r o m r e c e i p t o f w r i t t e n n o t i f i c a t i o n f r o m R C T C t h a t r e p a y m e n t i s r e q u i r e d . ( N o t e :
F o r P h a s e 1 P A & E D a g r e e m e n t s , d e l e t e t h i s R e p a y m e n t S e c t i o n . )
3 . 3 . 2 C i t y ' s L o c a l M a t c h C o n t r i b u t i o n . T h e C i t y s h a l l p r o v i d e a t l e a s t
d o l l a r s ( $ ) o f f u n d i n g t o w a r d t h e W o r k , a s s h o w n i n E x h i b i t " A "
a n d a s c a l l e d o u t i n t h e C i t y ' s P r o j e c t N o m i n a t i o n F o r m s u b m i t t e d t o R C T C i n r e s p o n s e t o i t s C a l l
f o r P r o j e c t s . ( N o t e : I n c l u d e t h i s S e c t i o n o n l y i f t h e C i t y i d e n t i f i e d L o c a l M a t c h f u n d s i n i t s
P r o j e c t N o m i n a t i o n F o r m . )
3 . 4 W o r k R e s p o n s i b i l i t i e s o f t h e C i t y . T h e C i t y s h a l l b e r e s p o n s i b l e f o r t h e f o l l o w i n g
a s p e c t s o f t h e W o r k , i n c o m p l i a n c e w i t h s t a t e a n d f e d e r a l l a w p r o v i d e d t h a t s u c h i t e m s a r e i n c l u d e d
i n t h e P r o j e c t s c o p e o f w o r k a t t a c h e d a s E x h i b i t " A " : ( i ) d e v e l o p m e n t a n d a p p r o v a l o f p l a n s ,
s p e c i f i c a t i o n s a n d e n g i n e e r ' s e s t i m a t e ( P S & E ) , e n v i r o n m e n t a l c l e a r a n c e , r i g h t o f w a y a c q u i s i t i o n ,
a n d o b t a i n i n g a l l p e r m i t s r e q u i r e d b y i m p a c t e d a g e n c i e s p r i o r t o c o m m e n c e m e n t o f t h e W o r k ; ( i i ) a l l
a s p e c t s o f b i d d i n g , a w a r d i n g , a n d a d m i n i s t r a t i o n o f t h e c o n t r a c t s f o r t h e W o r k ; ( i i i ) a l l c o n s t r u c t i o n
m a n a g e m e n t o f a n y c o n s t r u c t i o n a c t i v i t i e s u n d e r t a k e n i n c o n n e c t i o n w i t h t h e W o r k , i n c l u d i n g s u r v e y
4
V _ U s e r s \ P r e p r i n t \ T U M F \ 2 0 0 5 M o d e l A g r e e m e n a i n a l A g r e e m e n t 7 - 0 5 . d o e
"
"
"
a n d m a t e r i a l t e s t i n g ; a n d ( i v ) d e v e l o p m e n t o f a b u d g e t f o r t h e W o r k p r i o r t o a w a r d o f a n y c o n t r a c t
f o r t h e W o r k , t a k i n g i n t o c o n s i d e r a t i o n a v a i l a b l e f u n d i n g , i n c l u d i n g T U M F R e g i o n a l F u n d s .
3 . 5 T e r m / N o t i c e o f C o m p l e t i o n . T h e t e r m o f t h i s A g r e e m e n t s h a l l b e f r o m t h e d a t e f i r s t
h e r e i n a b o v e w r i t t e n u n t i l : ( i ) t h e d a t e R C T C f o r m a l l y a c c e p t s t h e W o r k a s c o m p l e t e , p u r s u a n t t o
S e c t i o n 3 . 2 . 3 ; ( i i ) t e r m i n a t i o n o f t h i s A g r e e m e n t p u r s u a n t t o S e c t i o n 3 . 9 ; o r ( i i i ) t h e C i t y h a s f u l l y
s a t i s f i e d i t s o b l i g a t i o n s u n d e r t h i s A g r e e m e n t , ( N o t e : I f t h i s A g r e e m e n t i s f o r P h a s e I w o r k d o n o t
i n c l u d e t h e f o l l o w i n g t e x t ) " i n c l u d i n g f u l l r e p a y m e n t o f T U M F R e g i o n a l F u n d s t o R C T C a s
p r o v i d e d h e r e i n " . A l l a p p l i c a b l e i n d e m n i f i c a t i o n p r o v i s i o n s o f t h i s A g r e e m e n t s h a l l r e m a i n i n e f f e c t
f o l l o w i n g t h e t e r m i n a t i o n o f t h i s A g r e e m e n t .
3 . 6 R e p r e s e n t a t i v e s o f t h e P a r t i e s . R C T C ' s E x e c u t i v e D i r e c t o r , o r h i s o r h e r d e s i g n e e ,
s h a l l s e r v e a s R C T C ' s r e p r e s e n t a t i v e a n d s h a l l h a v e t h e a u t h o r i t y t o a c t o n b e h a l f o f R C T C f o r a l l
p u r p o s e s u n d e r t h i s A g r e e m e n t . T h e C i t y h e r e b y d e s i g n a t e s [ i n s e r t n a m e
a n d t i t l e ] , o r h i s o r h e r d e s i g n e e , a s t h e C i t y ' s r e p r e s e n t a t i v e t o R O T C . T h e C i t y ' s r e p r e s e n t a t i v e
s h a l l h a v e t h e a u t h o r i t y t o a c t o n b e h a l f o f t h e C i t y f o r a l l p u r p o s e s u n d e r t h i s A g r e e m e n t a n d s h a l l
c o o r d i n a t e a l l a c t i v i t i e s o f t h e W o r k u n d e r t h e C i t y ' s r e s p o n s i b i l i t y . T h e C i t y s h a l l w o r k c l o s e l y a n d
c o o p e r a t e f u l l y w i t h R C T C ' s r e p r e s e n t a t i v e a n d a n y o t h e r a g e n c i e s w h i c h m a y h a v e j u r i s d i c t i o n o v e r
o r a n i n t e r e s t i n t h e W o r k .
3 . 7 E x p e n d i t u r e o f F u n d s b y C i t y P r i o r t o E x e c u t i o n o f A g r e e m e n t . N o t h i n g i n t h i s
A g r e e m e n t s h a l l b e c o n s t r u e d t o p r e v e n t o r p r e c l u d e t h e C i t y f r o m e x p e n d i n g f u n d s o n t h e W o r k
p r i o r t o t h e e x e c u t i o n o f t h e A g r e e m e n t , o r f r o m b e i n g r e i m b u r s e d b y R C T C f o r s u c h e x p e n d i t u r e s .
H o w e v e r , t h e C i t y u n d e r s t a n d s a n d a c k n o w l e d g e s t h a t a n y e x p e n d i t u r e o f f u n d s o n t h e W o r k p r i o r t o
t h e e x e c u t i o n o f t h e A g r e e m e n t i s m a d e a t t h e C i t y ' s s o l e r i s k , a n d t h a t s o m e e x p e n d i t u r e s b y t h e
C i t y m a y n o t b e e l i g i b l e f o r r e i m b u r s e m e n t u n d e r t h i s A g r e e m e n t .
3 . 8 R e v i e w o f S e r v i c e s . T h e C i t y s h a l l a l l o w R C T C ' s R e p r e s e n t a t i v e t o i n s p e c t o r
r e v i e w t h e p r o g r e s s o f t h e W o r k a t a n y r e a s o n a b l e t i m e i n o r d e r t o d e t e r m i n e w h e t h e r t h e t e r m s o f
t h i s A g r e e m e n t a r e b e i n g m e t .
V : U s e r s \ P r e p r i n t \ T U M F 1 2 0 0 5 M o d e l A g r e e m e n t \ F i n a l A g r e e m e n t 7 - 0 5 . d o c
3.9 Termination.
•
•
•
3.9.1 Notice. Either RCTC or City may, by written notice to the other party,
terminate this Agreement, in whole or in part, in response to a material breach hereof by the other
Party, by giving written notice to the other party of such termination and specifying the effective date
thereof. The written notice shall provide a 30 day period to cure any alleged breach. During the 30
day cure period, the Parties shall discuss, in good faith, the manner in which the breach can be cured.
3.9.2 Effect of Termination. In the event that the City terminates this Agreement,
the City shall, within 180 days, repay to RCTC in full all TUMF Regional Funds provided to the City
under this Agreement. In the event that RCTC terminates this Agreement, RCTC shall, within 90
days, distribute to the City TUMF Regional Funds in an amount equal to the aggregate total of all
unpaid invoices which have been received from the City regarding the Work at the time of the notice
of termination; provided, however, that RCTC shall be entitled to exercise its rights under Section
3.14.2, including but not limited to conducting a review of the invoices and requesting additional
information. This Agreement shall terminate upon receipt by the non -terminating Party of the
amounts due it under this Section 3.9.2.
3.9.3 Cumulative Remedies. The rights and remedies ofthe Parties provided in this
Section are in addition to any other rights and remedies provided by law or under this Agreement.
3.10 Prevailing Wages. The City and any other person or entity hired to perform services
on the Work are alerted to the requirements of California Labor Code Sections 1770 et sec ., which
would require the payment of prevailing wages were the services or any portion thereof determined
to be a public work, as defined therein. The City shall ensure compliance with these prevailing wage
requirements by any person or entity hired to perform the Work. The City shall defend, indemnify,
and hold harmless RCTC, its officers, employees, consultants, and agents from any claim or liability,
including without limitation attorneys, fees, arising from its failure or alleged failure to comply with
California Labor Code Sections 1770 et seq.
3.11 Progress Reports. RCTC may request the City to provide RCTC with progress reports
concerning the status of the Work.
3.12 Indemnification.
3.12.1 City Responsibilities. In addition to the indemnification required under
Section 3.10, the City agrees to indemnify and hold harmless RCTC, its officers, agents, consultants,
and employees from any and all claims, demands, costs or liability arising from or connected with all
activities governed by this Agreement including all design and construction activities, due to
negligent acts, errors or omissions or willful misconduct of the City or its subcontractors. The City
will reimburse RCTC for any expenditures, including reasonable attorneys' fees, incurred by RCTC,
in defending against claims ultimately determined to be due to negligent acts, errors or omissions or
willful misconduct of the City.
3.12.2 RCTC Responsibilities. RCTC agrees to indemnify and hold harmless the
City, its officers, agents, consultants, and employees from any and all claims, demands, costs or
V:Users\Preprint\rUMF12005 Model Agreement\Final Agreement 7-05: oe
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l i a b i l i t y a r i s i n g f r o m o r c o n n e c t e d w i t h a l l a c t i v i t i e s g o v e m e d b y t h i s A g r e e m e n t i n c l u d i n g a l l d e s i g n
a n d c o n s t r u c t i o n a c t i v i t i e s , d u e t o n e g l i g e n t a c t s , e r r o r s o r o m i s s i o n s o r w i l l f u l m i s c o n d u c t o f R O T C
o r i t s s u b - c o n s u l t a n t s . R C T C w i l l r e i m b u r s e t h e C i t y f o r a n y e x p e n d i t u r e s , i n c l u d i n g r e a s o n a b l e
a t t o m e y s ' f e e s , i n c u r r e d b y t h e C i t y , i n d e f e n d i n g a g a i n s t c l a i m s u l t i m a t e l y d e t e r m i n e d t o b e d u e t o
n e g l i g e n t a c t s , e r r o r s o r o m i s s i o n s o r w i l l f u l m i s c o n d u c t o f R O T C .
3 . 1 2 . 3 E f f e c t o f A c c e p t a n c e . T h e C i t y s h a l l b e r e s p o n s i b l e f o r t h e p r o f e s s i o n a l
q u a l i t y , t e c h n i c a l a c c u r a c y a n d t h e c o o r d i n a t i o n o f a n y s e r v i c e s p r o v i d e d t o c o m p l e t e t h e W o r k .
R C T C ' s r e v i e w , a c c e p t a n c e o r f u n d i n g o f a n y s e r v i c e s p e r f o r m e d b y t h e C i t y o r a n y o t h e r p e r s o n o r
e n t i t y u n d e r t h i s a g r e e m e n t s h a l l n o t b e c o n s t r u e d t o o p e r a t e a s a w a i v e r o f a n y r i g h t s R C T C m a y
h o l d u n d e r t h i s A g r e e m e n t o r o f a n y c a u s e o f a c t i o n a r i s i n g o u t o f t h i s A g r e e m e n t . F u r t h e r , t h e C i t y
s h a l l b e a n d r e m a i n l i a b l e t o R C T C , i n a c c o r d a n c e w i t h a p p l i c a b l e l a w , f o r a l l d a m a g e s t o R C T C
c a u s e d b y t h e C i t y ' s n e g l i g e n t p e r f o r m a n c e o f t h i s A g r e e m e n t o r s u p e r v i s i o n o f a n y s e r v i c e s
p r o v i d e d t o c o m p l e t e t h e W o r k .
3 . 1 3 I n s u r a n c e . T h e C i t y s h a l l r e q u i r e , a t a m i n i m u m , a l l p e r s o n s o r e n t i t i e s h i r e d t o
p e r f o r m t h e W o r k t o o b t a i n , a n d r e q u i r e t h e i r s u b c o n t r a c t o r s t o o b t a i n , i n s u r a n c e o f t h e t y p e s a n d i n
t h e a m o u n t s d e s c r i b e d b e l o w a n d s a t i s f a c t o r y t o t h e C i t y a n d R C T C . S u c h i n s u r a n c e s h a l l b e
m a i n t a i n e d t h r o u g h o u t t h e t e r m o f t h i s A g r e e m e n t , o r u n t i l c o m p l e t i o n o f t h e W o r k , w h i c h e v e r
o c c u r s l a s t .
3 . 1 3 . 1 C o m m e r c i a l G e n e r a l L i a b i l i t y I n s u r a n c e . O c c u r r e n c e v e r s i o n c o m m e r c i a l
g e n e r a l l i a b i l i t y i n s u r a n c e o r e q u i v a l e n t f o r m w i t h a c o m b i n e d s i n g l e l i m i t o f n o t l e s s t h a n
$ 1 , 0 0 0 , 0 0 0 . 0 0 p e r o c c u r r e n c e . I f s u c h i n s u r a n c e c o n t a i n s a g e n e r a l a g g r e g a t e l i m i t , i t s h a l l a p p l y
s e p a r a t e l y t o t h e W o r k o r b e n o l e s s t h a n t w o t i m e s t h e o c c u r r e n c e l i m i t . S u c h i n s u r a n c e s h a l l :
3 . 1 3 . 1 . 1 N a m e R C T C a n d C i t y , a n d t h e i r r e s p e c t i v e o f f i c i a l s , o f f i c e r s ,
e m p l o y e e s , a g e n t s , a n d c o n s u l t a n t s a s i n s u r e d w i t h r e s p e c t t o p e r f o r m a n c e o f t h e s e r v i c e s o n t h e
W o r k a n d s h a l l c o n t a i n n o s p e c i a l l i m i t a t i o n s o n t h e s c o p e o f c o v e r a g e o r t h e p r o t e c t i o n a f f o r d e d t o
t h e s e i n s u r e d ;
3 . 1 3 . 1 . 2 B e p r i m a r y w i t h r e s p e c t t o a n y i n s u r a n c e o r s e l f i n s u r a n c e
p r o g r a m s c o v e r i n g R C T C a n d C i t y , a n d / o r t h e i r r e s p e c t i v e o f f i c i a l s , o f f i c e r s , e m p l o y e e s , a g e n t s , a n d
c o n s u l t a n t s ; a n d
3 . 1 3 . 1 . 3 C o n t a i n s t a n d a r d s e p a r a t i o n o f i n s u r e d p r o v i s i o n s .
3 . 1 3 . 2 B u s i n e s s A u t o m o b i l e L i a b i l i t y I n s u r a n c e . B u s i n e s s a u t o m o b i l e l i a b i l i t y
i n s u r a n c e o r e q u i v a l e n t f o r m w i t h a c o m b i n e d s i n g l e l i m i t o f n o t l e s s t h a n $ 1 , 0 0 0 , 0 0 0 . 0 0 p e r
o c c u r r e n c e . S u c h i n s u r a n c e s h a l l i n c l u d e c o v e r a g e f o r o w n e d , h i r e d a n d n o n - o w n e d a u t o m o b i l e s .
3 . 1 3 . 3 P r o f e s s i o n a l L i a b i l i t y I n s u r a n c e . E r r o r s a n d o m i s s i o n s l i a b i l i t y i n s u r a n c e w i t h
a l i m i t o f n o t l e s s t h a n $ 1 , 0 0 0 , 0 0 0 . 0 0 P r o f e s s i o n a l l i a b i l i t y i n s u r a n c e s h a l l o n l y b e r e q u i r e d o f d e s i g n
o r e n g i n e e r i n g p r o f e s s i o n a l s .
7
V : U s e r s T r e p r i n t \ T U M 1 1 2 0 0 5 M o d e l A g e e m e n a i n a l A g r e e m e n t 7 - 0 5 . d o c
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3 . 1 3 . 4 W o r k e r s ' C o m p e n s a t i o n I n s u r a n c e . W o r k e r s ' c o m p e n s a t i o n i n s u r a n c e w i t h
s t a t u t o r y l i m i t s a n d e m p l o y e r s ' l i a b i l i t y i n s u r a n c e w i t h l i m i t s o f n o t l e s s t h a n $ 1 , 0 0 0 , 0 0 0 . 0 0 e a c h
a c c i d e n t .
3 . 1 4 P r o c e d u r e s f o r D i s t r i b u t i o n o f T U M F R e g i o n a l F u n d s t o C i t y .
3 . 1 4 . 1 I n i t i a l P a y m e n t b y t h e C i t y . T h e C i t y s h a l l b e r e s p o n s i b l e f o r i n i t i a l p a y m e n t
o f a l l t h e W o r k c o s t s a s t h e y a r e i n c u r r e d . F o l l o w i n g p a y m e n t o f s u c h W o r k c o s t s , t h e C i t y s h a l l
s u b m i t i n v o i c e s t o R C T C r e q u e s t i n g r e i m b u r s e m e n t o f e l i g i b l e W o r k c o s t s . E a c h i n v o i c e s h a l l b e
a c c o m p a n i e d b y d e t a i l e d c o n t r a c t o r i n v o i c e s , o r o t h e r d e m a n d s f o r p a y m e n t a d d r e s s e d t o t h e C i t y ,
a n d d o c u m e n t s e v i d e n c i n g t h e C i t y ' s p a y m e n t o f t h e i n v o i c e s o r d e m a n d s f o r p a y m e n t . T h e C i t y
s h a l l s u b m i t i n v o i c e s n o t m o r e o f t e n t h a n m o n t h l y a n d n o t l e s s o f t e n t h a n q u a r t e r l y .
3 . 1 4 . 2 R e v i e w a n d R e i m b u r s e m e n t b y R C T C . U p o n r e c e i p t o f a n i n v o i c e f r o m t h e
C i t y , R C T C m a y r e q u e s t a d d i t i o n a l d o c u m e n t a t i o n o r e x p l a n a t i o n o f t h e W o r k c o s t s f o r w h i c h
r e i m b u r s e m e n t i s s o u g h t . U n d i s p u t e d a m o u n t s s h a l l b e p a i d b y R C T C t o t h e C i t y w i t h i n t h i r t y ( 3 0 )
d a y s . I n t h e e v e n t t h a t R C T C d i s p u t e s t h e e l i g i b i l i t y o f t h e C i t y f o r r e i m b u r s e m e n t o f a l l o r a p o r t i o n
o f a n i n v o i c e d a m o u n t , t h e P a r t i e s s h a l l m e e t a n d c o n f e r i n a n a t t e m p t t o r e s o l v e t h e d i s p u t e . I f t h e
m e e t a n d c o n f e r p r o c e s s i s u n s u c c e s s f u l i n r e s o l v i n g t h e d i s p u t e , t h e C i t y m a y a p p e a l R C T C ' s
d e c i s i o n a s t o t h e e l i g i b i l i t y o f o n e o r m o r e i n v o i c e s t o R C T C ' s E x e c u t i v e D i r e c t o r . T h e C i t y m a y
a p p e a l t h e d e c i s i o n o f t h e E x e c u t i v e D i r e c t o r t o t h e f u l l R C T C B o a r d , t h e d e c i s i o n o f w h i c h s h a l l b e
f i n a l . A d d i t i o n a l d e t a i l s c o n c e r n i n g t h e p r o c e d u r e f o r t h e C i t y ' s s u b m i t t a l o f i n v o i c e s t o R C T C a n d
R C T C ' s c o n s i d e r a t i o n a n d p a y m e n t o f s u b m i t t e d i n v o i c e s a r e s e t f o r t h i n E x h i b i t " C " , a t t a c h e d
h e r e t o .
3 . 1 4 . 3 F u n d i n g A m o u n t / A d j u s t m e n t . I f a p o s t W o r k a u d i t o r r e v i e w i n d i c a t e s t h a t
R C T C h a s p r o v i d e d r e i m b u r s e m e n t t o t h e C i t y i n a n a m o u n t i n e x c e s s o f t h e m a x i m u m e l i g i b l e
T U M F s h a r e o f t h e W o r k , a s d e t e r m i n e d b y t h e T U M F N e x u s S t u d y , o r h a s p r o v i d e d r e i m b u r s e m e n t
o f i n e l i g i b l e W o r k c o s t s , t h e C i t y s h a l l r e i m b u r s e R C T C f o r t h e e x c e s s o r i n e l i g i b l e p a y m e n t s w i t h i n
3 0 d a y s o f n o t i f i c a t i o n b y R C T C .
3 . 1 5 W o r k A m e n d m e n t s . C h a n g e s t o t h e c h a r a c t e r i s t i c s o f t h e W o r k , i n c l u d i n g t h e
d e a d l i n e f o r W o r k c o m p l e t i o n , a n d a n y r e s p o n s i b i l i t i e s o f t h e C i t y o r R C T C m a y b e r e q u e s t e d i n
w r i t i n g b y t h e C i t y a n d a r e s u b j e c t t o t h e a p p r o v a l o f R C T C ' s R e p r e s e n t a t i v e , w h i c h a p p r o v a l w i l l
n o t b e u n r e a s o n a b l y w i t h h e l d , p r o v i d e d t h a t e x t e n s i o n s o f t i m e f o r c o m p l e t i o n o f t h e W o r k s h a l l b e
a p p r o v e d i n t h e s o l e d i s c r e t i o n o f R C T C ' s R e p r e s e n t a t i v e . N o t h i n g i n t h i s A g r e e m e n t s h a l l b e
c o n s t r u e d t o r e q u i r e o r a l l o w c o m p l e t i o n o f t h e W o r k w i t h o u t f u l l c o m p l i a n c e w i t h t h e C a l i f o r n i a
E n v i r o n m e n t a l Q u a l i t y A c t ( P u b l i c R e s o u r c e s C o d e S e c t i o n 2 1 0 0 0 e t s e q . ; " C E Q A " ) a n d t h e
N a t i o n a l E n v i r o n m e n t a l P o l i c y A c t o f 1 9 6 9 ( 4 2 U S C 4 2 3 1 e t s e g . ) , b u t t h e n e c e s s i t y o f c o m p l i a n c e
w i t h C E Q A a n d N E P A s h a l l n o t j u s t i f y , e x c u s e , o r p e r m i t a d e l a y i n c o m p l e t i o n o f t h e W o r k .
3 . 1 6 C o n f l i c t o f I n t e r e s t . F o r t h e t e r m o f t h i s A g r e e m e n t , n o m e m b e r , o f f i c e r o r e m p l o y e e
o f t h e C i t y o r R C T C , d u r i n g t h e t e r m o f h i s o r h e r s e r v i c e w i t h t h e C i t y o r R C T C , a s t h e c a s e m a y
b e , s h a l l h a v e a n y d i r e c t i n t e r e s t i n t h i s A g r e e m e n t , o r o b t a i n a n y p r e s e n t o r a n t i c i p a t e d m a t e r i a l
b e n e f i t a r i s i n g t h e r e f r o m .
8
V : U s e r s T r e p r i n l \ T U M f 1 2 0 0 5 M o d e l A g r e e m e n t l i n a 1 A g r e e m e n t 7 - 0 5 . d o c
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3 . 1 7 L i m i t e d S c o p e o f D u t i e s . R C T C ' s a n d t h e C i t y ' s d u t i e s a n d o b l i g a t i o n s u n d e r t h i s
A g r e e m e n t a r e l i m i t e d t o t h o s e d e s c r i b e d h e r e i n . R C T C h a s n o o b l i g a t i o n w i t h r e s p e c t t o t h e s a f e t y
o f a n y W o r k p e r f o r m e d a t a j o b s i t e . I n a d d i t i o n , R C T C s h a l l n o t b e l i a b l e f o r a n y a c t i o n o f C i t y o r
i t s c o n t r a c t o r s r e l a t i n g t o t h e c o n d e m n a t i o n o f p r o p e r t y u n d e r t a k e n b y C i t y o r c o n s t r u c t i o n r e l a t e d t o
t h e W o r k .
3 . 1 8 B o o k s a n d R e c o r d s . E a c h p a r t y s h a l l m a i n t a i n c o m p l e t e , a c c u r a t e , a n d c l e a r l y
i d e n t i f i a b l e r e c o r d s w i t h r e s p e c t t o c o s t s i n c u r r e d f o r t h e W o r k u n d e r t h i s A g r e e m e n t . T h e y s h a l l
m a k e a v a i l a b l e f o r e x a m i n a t i o n b y t h e o t h e r p a r t y , i t s a u t h o r i z e d a g e n t s , o f f i c e r s o r e m p l o y e e s a n y
a n d a l l l e d g e r s a n d b o o k s o f a c c o u n t , i n v o i c e s , v o u c h e r s , c a n c e l e d c h e c k s , a n d o t h e r r e c o r d s o r
d o c u m e n t s e v i d e n c i n g o r r e l a t e d t o t h e e x p e n d i t u r e s a n d d i s b u r s e m e n t s c h a r g e d t o t h e o t h e r p a r t y
p u r s u a n t t o t h i s d i s b u r s e m e n t s c h a r g e d t o t h e o t h e r p a r t y p u r s u a n t t o t h i s A g r e e m e n t . F u r t h e r , e a c h
, p a r t y s h a l l f u r n i s h t o t h e o t h e r p a r t y , i t s a g e n t s o r e m p l o y e e s s u c h o t h e r e v i d e n c e o r i n f o r m a t i o n a s
t h e y m a y r e q u i r e w i t h r e s p e c t t o a n y s u c h e x p e n s e o r d i s b u r s e m e n t c h a r g e d b y t h e m . A l l s u c h
i n f o r m a t i o n s h a l l b e r e t a i n e d b y t h e P a r t i e s f o r a t l e a s t t h r e e ( 3 ) y e a r s f o l l o w i n g t e r m i n a t i o n o f t h i s
A g r e e m e n t , a n d t h e y s h a l l h a v e a c c e s s t o s u c h i n f o r m a t i o n d u r i n g t h e t h r e e - y e a r p e r i o d f o r t h e
p u r p o s e s o f e x a m i n a t i o n o r a u d i t .
3 . 1 9 E q u a l O p p o r t u n i t y E m p l o y m e n t . T h e P a r t i e s r e p r e s e n t t h a t t h e y a r e e q u a l o p p o r t u n i t y
e m p l o y e r s a n d t h e y s h a l l n o t d i s c r i m i n a t e a g a i n s t a n y e m p l o y e e o r a p p l i c a n t o f r e e m p l o y m e n t
b e c a u s e o f r a c e , r e l i g i o n , c o l o r , n a t i o n a l o r i g i n , a n c e s t r y , s e x o r a g e . S u c h n o n - d i s c r i m i n a t i o n s h a l l
i n c l u d e , b u t n o t b e l i m i t e d t o , a l l a c t i v i t i e s r e l a t e d t o i n i t i a l e m p l o y m e n t , u p g r a d i n g , d e m o t i o n ,
t r a n s f e r , r e c r u i t m e n t o r r e c r u i t m e n t a d v e r t i s i n g , l a y o f f o r t e r m i n a t i o n .
3 . 2 0 G o v e r n i n g L a w . T h i s A g r e e m e n t s h a l l b e g o v e r n e d b y a n d c o n s t r u e d w i t h t h e l a w s o f
t h e S t a t e o f C a l i f o r n i a .
3 . 2 1 A t t o r n e y s ' F e e s . I f e i t h e r p a r t y c o m m e n c e s a n a c t i o n a g a i n s t t h e o t h e r p a r t y a r i s i n g
o u t o f o r i n c o n n e c t i o n w i t h t h i s A g r e e m e n t , t h e p r e v a i l i n g p a r t y i n s u c h l i t i g a t i o n s h a l l b e e n t i t l e d t o
h a v e a n d r e c o v e r f r o m t h e l o s i n g p a r t y r e a s o n a b l e a t t o r n e y s ' f e e s a n d c o s t s o f s u i t .
3 . 2 2 T i m e o f E s s e n c e . T i m e i s o f t h e e s s e n c e f o r e a c h a n d e v e r y p r o v i s i o n o f t h i s
A g r e e m e n t .
3 . 2 3 H e a d i n g s . A r t i c l e a n d S e c t i o n H e a d i n g s , p a r a g r a p h c a p t i o n s o r m a r g i n a l h e a d i n g s
c o n t a i n e d i n t h i s A g r e e m e n t a r e f o r c o n v e n i e n c e o n l y a n d s h a l l h a v e n o e f f e c t i n t h e c o n s t r u c t i o n o r
i n t e r p r e t a t i o n o f a n y p r o v i s i o n h e r e i n .
3 . 2 4 N o t i f i c a t i o n . A l l n o t i c e s h e r e u n d e r a n d c o m m u n i c a t i o n s r e g a r d i n g i n t e r p r e t a t i o n o f
t h e t e r m s o f t h e A g r e e m e n t o r c h a n g e s t h e r e t o s h a l l b e p r o v i d e d b y t h e m a i l i n g t h e r e o f b y r e g i s t e r e d
o r c e r t i f i e d m a i l , r e t u r n r e c e i p t r e q u e s t e d , p o s t a g e p r e p a i d a n d a d d r e s s e d a s f o l l o w s :
( N a m e o f l o c a l j u r i s d i c t i o n ) R C T C
( a d d r e s s ) R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
4 0 8 0 L e m o n , 3 r d F l o o r
M a i l i n g a d d r e s s : P . O . B o x 1 2 0 0 8
9
V . U s e r s T r e p r i n t \ T U M F 1 2 0 0 5 M o d e l A g r e e m e n t \ F i n a l A g r e e m e n t 7 - 0 5 . d o e
'1 ATTN: Riverside, CA 92501
•
•
ATTN: Executive Director
Any notice so given shall be considered served on the other party three (3) days after deposit
in the U.S. mail, first class postage prepaid, return receipt requested, and addressed to the party at its
applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred
regardless of the method of service.
3.25 Conflicting Provisions. In the event that provisions of any attached appendices or
exhibits conflict in any way with the provisions set forth in this Agreement, the language, terms and
conditions contained in this Agreement shall control the actions and obligations of the Parties and
the interpretation of the Parties' understanding conceming the performance of the Services.
3.26 Contract Amendment. In the event that the Parties determine that the provisions of
this Agreement should be altered, the Parties may execute a contract amendment to add any
provision to this Agreement, or delete or amend any provision of this Agreement. All such contract
amendments must be in the form of a written instrument signed by the original signatories to this
Agreement, or their successors or designees.
3.27 Entire Agreement. This Agreement constitutes the entire agreement between the
Parties relating to the subject matter hereof and supersedes any previous agreements or
understandings.
3.28 Validity of Agreement. The invalidity in whole or in part of any provision of this
Agreement shall not void or affect the validity of any other provision of this Agreement.
3.29 Independent Contractors. Any person or entities retained by the City or any contractor
shall be retained on an independent contractor basis and shall not be employees of ROTC. Any
personnel performing services on the Work shall at all times be under the exclusive direction and
control of the City or contractor, whichever is applicable. The City or contractor shall pay all wages,
salaries and other amounts due such personnel in connection with their performance of services on
the Work and as required by law. The City or consultant shall be responsible for all reports and
obligations respecting such personnel, including, but not limited to: social security taxes, income tax
withholding, unemployment insurance and workers' compensation insurance.
to
V:Users\Preprint\TUMF2005 Model Agreement\Final Agrec„,ent 7-05.doc
"
"
"
R I V E R S I D E C O U N T Y ( N a m e o f l o c a l j u r i s d i c t i o n )
T R A N S P O R T A T I O N C O M M I S S I O N
B y : B y :
( N a m e , T i t l e ) ( N a m e , T i t l e )
A P P R O V E D A S T O F O R M : A P P R O V E D A S T O F O R M :
B y : B y :
B e s t , B e s t & K r i e g e r
C o u n s e l t o t h e R i v e r s i d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n
l I
V : U s e r s \ P r e p r i n t \ T U M F 1 2 0 0 5 M o d e l A g r e e m e n t \ F i n a l A g r e e m e n t 7 - 0 5 . d o c
( N a m e , T i t l e )
EXHIBIT "A"
•
SCOPE OF WORK,
FUNDING AND TIMETABLE
SCOPE OF WORK: Detail the Phase(s) of Work to be performed under this Agreement.
(Note: Detail the full Project description on Exhibit B.) Provide specific information regarding
the Work to be performed, identify the reaches of the work and include a general location map
and site map, if applicable. For guidance in developing this Exhibit, please refer to Exhibit A-1.
FUNDING: Identify TUMF, local, state and/or federal funding for each Phase of Work. Delete
those Phase which are not part of this Agreement.
PHASE
TUMF
LOCAL
TOTAL
PA&ED
$
$_
$
PS&E
$
$
RIGHT OF WAY
$
$_
$
CONSTRUCTION
$
$
$
TOTAL
$ ,
$
TIMETABLE: Provide at a minimum the beginning and ending dates for each phase of work
including major milestones within a phase.
12
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EXHIBIT "A-1"
•
GUIDANCE for COMPLETION OF EXHIBIT A
The following list of items generally identified as eligible or ineligible for TUMF Regional
Funding reimbursement are consistent with those used to develop the costs for improvements in
the first NEXUS Study prepared by WRCOG.
In general, all improvements, with the exception of sidewalks, must be within the curbs of the
roadway and extend no further than the curb returns at intersections. In addition, all
improvements on or connecting to interstate and state route facilities shall be consistent with
Caltrans Highway Design Manual standards.
Items which are typically considered eligible include:
• Asphalt concrete pavement, up to 16' per lane, to accomplish a 12' travel lane and
ancillary treatment and appropriate base materials
• Concrete curb and gutter and associated drainage — paved roadway shoulders and
swale may be used as a substitute
• Class II Bike Lanes
• Paved and painted 14' median, may be used as a dual left turn lanes
• Traffic signals at intersections with state highways and major arterials which are
also on the TUMF Network
• Pavement striping and roadway signing as required.
Items which are not typically considered eligible include:
• Portland Cement pavement or other aesthetic pavement types (except at
intersections)
• Major rehabilitation or overlay of existing pavement in adjacent roadway lanes
• Raised Medians
• Parking Lanes
• Landscaping
• Lighting
• Class I Bike Lanes
13
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"
E X H I B I T ` B "
" P R O J E C T " D E S C R I P T I O N , F U N D I N G A N D M I L E S T O N E S
P R O J E C T D E S C R I P T I O N : D e t a i l t h e f u l l P r o j e c t i n c l u d i n g t h e w o r k i d e n t i f i e d i n E x h i b i t A
o f t h i s A g r e e m e n t . T h e P r o j e c t d e s c r i p t i o n s h o u l d b e c o n s i s t e n t w i t h t h e l o c a l j u r i s d i c t i o n ' s
P r o j e c t N o m i n a t i o n F o r m o r i g i n a l l y s u b m i t t e d i n r e s p o n s e t o R C T C ' s C a l l f o r P r o j e c t s . P r o v i d e
s p e c i f i c i n f o r m a t i o n r e g a r d i n g t h e W o r k t o b e p e r f o r m e d , i d e n t i f y t h e r e a c h e s o f t h e w o r k a n d
i n c l u d e a g e n e r a l l o c a t i o n m a p a n d s i t e m a p .
F U N D I N G : I d e n t i f y T U M F , l o c a l , s t a t e a n d / o r f e d e r a l f u n d i n g f o r e a c h P h a s e o f W o r k .
P H A S E
T U M F
L O C A L
T O T A L
P A & E D
$
$ _ ,
$ ,
P S & E
$
$
$
R I G H T O F W A Y
$
$ ,
$
C O N S T R U C T I O N
$
$
$ , _
T O T A L
$
$
$ ,
M I L E S T O N E S p r o v i d e a l i s t o f p h a s e s a n d m i l e s t o n e s f o r c o m p l e t i o n o f t h e i m p r o v e m e n t s
a n d e s t i m a t e d d a t e s w h e n e a c h i s e x p e c t e d t o b e a c c o m p l i s h e d .
1 4
V : U s e r s \ P r e p r u r i \ T U M F \ 2 0 0 5 M o d e l A g r e e m e n t \ F i n a l A g r e e w c o t 7 - 0 5 . d o c
EXIIIBIT "C"
•
•
PROCEDURES FOR SUBMITTAL, CONSIDERATION AND PAYMENT OF INVOICES
1. RCTC recommends that the City incorporate Exhibit "C-1" into its contracts with any
subcontractors to establish a standard method for preparation of invoices by contractors to
the City and ultimately to RCTC for reimbursement of City contractor costs.
2. Each month the City shall submit an invoice for eligible Work costs incurred during the
preceding month. The original invoice shall be submitted to RCTC's Executive Director
with a copy to RCTC's Project Coordinator. Each invoice shall be accompanied by a cover
letter in a format substantially similar to that of Exhibit "C-2".
3. Each invoice shall include documentation from each contractor used by the City for the
{ Work, listing labor costs, subcontractor costs, and other expenses. Each invoice shall also
include a monthly progress report and spreadsheets showing the hours or amounts expended
by each contractor or consultant for the month and for the entire Work to date. Samples of
acceptable task level documentation and progress reports are attached as Exhibits "C-4" and
"C-5". All documentation from the City's contractors should be accompanied by a cover
letter in a format substantially similar to that of Exhibit "C-3".
If the City is seeking reimbursement for direct expenses incurred by City staff for eligible
Work costs, the City shall detail the same level of information for its labor and any expenses
in the same level of detail as required of contractors pursuant to Exhibit "C" and its
attachments.
5. Charges for each task and milestone listed in Exhibit "A" shall be listed separately in the
invoice.
6. Each invoice shall include a certification signed by the City Representative or his or her
designee which reads as follows:
"I hereby certify that the hours and salary rates submitted for reimbursement in this invoice
are the actual hours and rates worked and paid to the consultants or contractors listed.
Signed
Title
Date
Invoice No.
15
V:Users\Preprint\TUMF12005 Model Agreemenainal Agreement 7-05.doc
RCTC will pay the City within 30 days after receipt by the Commission of an invoice. If
RCTC disputes any portion of an invoice, payment for that portion will be withheld, without
interest, pending resolution of the dispute, but the uncontested balance will be paid.
The final payment under this Agreement will be made only after: (i) the City has obtained a
Release and Certificate of Final Payment from each contractor or consultant used on
theWork; (ii) the City has executed a Release and Certificate of Final Payment; and (iii) the
City has provided copies of each such Release to RCTC.
16
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AGENDA ITEM 7
RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON
DATE:
July 18, 2005
TO:
Technical Advisory Committee
FROM:
Shirley Medina, Program Manager
SUBJECT:
Close-out of TEA 21 TE Program/Status of Unobligated TE Projects
STAFF RECOMMENDATION:
This item is for the TAC to:
1) Receive and file.
BACKGROUND INFORMATION:
When RCTC originally programmed the last Transportation Enhancement (TE)
projects in 2000, we included the apportionment years : of 1999/00 through
2003/04. Caltrans allowed the regions to: include the 2003/04 apportionment year
in this call even though it was outside of TEA 21 (TEA 21 included FFY's 1997/98 -
2002/03).
Subsequently during the development of the 2004 STIP, the California
Transportation Commission (CTC) restructured the TEA program and incorporated it
into the STIP starting with FFY 2003/04. The "new" TE funds in the 2004 STIP
include FFY 2003/04 through 2008/09 apportionments. RCTC programmed the TE
apportionments for these years in the 2004 STIP as. a reserve in fiscal years
2006/07 through 2008/09 totaling $14.6 million.
TEA 21 "Old" TE Program -
The "old" TEA 21 TE funds are being closed out and will expire once the Obligational
Authority (OA) for TEA 21 TE funds is depleted. Riverside County's OA should be
depleted by the end of this month. All unobligated TE funds/projects will be
programmed in the 2006 STIP beginning in state fiscal year 2006/07, depending on
their respective project schedule.
The TEA 21 unobligated TE projects are:
Agency
Project
TE Funds (0
Status
Calimesa
Calimesa
landscaping
$236
PE was obligated Feb 05
Cathedral City
Ramon Road lands
$312
Funds are for constr
Project is starting design.
Hemet
State Street B
Path
$516
Norco
Santa Ana Regiona
$364
Total
$912
The table below identifies the TE Apportionments received under TEA 21,. the
Obligation Rate, and the Obligation Target. As a reminder, federal
apportionments/appropriations are also accompanied by Obligation Authority. An
Obligation Rate is established each year by Congress. Generally, California receives
90% of the funds apportioned in the transportation bill. Therefore, the Obligation
Target is the amount we can obligate per year regardless of the apportionment
amount. However, we have the opportunity to obligate more than our target after
June 1st of each year due to other regions in the state that cannot deliver/obligate
enough projects to meet their respective Obligation Target.
Federal Fiscal Year
TE Apportionmen
Obligation Rate
Obligation Target
2002/03
$ 2,154,921
103.00%
$ 2,219,569
2001/02
$ 2,236,223
89.50%
$ 2,001,420
2000/01
$ 2,143,707
87.70%
$ 1,880,031
1999/00
$ 2,076,000
86.70%
$ 1,799,892
1998/99
$ 1,912,000
87.30%
$ 1,669,176
1997/98
$ 1,573,000
89.10%
$ 1,401,543
Total
$14,250,772
Avg. 90.55%
$13,°191,199
" A G E N D A I T E M 8
RIVERS/DE COUNTY TRANSPORTATION COMMISSION
DATE:
July 18, 2005
TO:
Technical Advisory Committee
FROM:
Shirley Medina, Program Manager
SUBJECT:
2005 Transportation Enhancements (TE) Call for Projects
STAFF RECOMMENDATION:
This item is for the TAC to:
1) Receive and file.
BACKGROUND INFORMATION:
The 2005 TE Call for Projects was released on July 29, 2005. The Call for
Projects was emailed to all TAC members as well as mailed. It can also be
accessed on the RCTC website at (www.rctc.org).
As a reminder, those projects approved for funding will be incorporated into the
2006 STIP in fiscal years 2006/07, .2007/08, and 2008/09 respective to project
scheduling and fund availability per year. In the 2004 STIP, a reserve of $14.6
million is programmed as follows:
FY 2006/07 - $7.6 M
FY 2007/08 - $4.4 M
FY 2008/09 - $2.6 M
Depending on the 2006 STIP Fund Estimate, the above programming amounts may
be revised.
As previously reported, TE projects that were not obligated from TEA 21 will use
the above apportionments since there is overlap (FY 2003/04) with the "Old" TE
program (TEA 21) and the "New" TE program (SAFETEA). Therefore, the available
funding level for the 2005 TE Call is $13.7 million.
$14.648 New TE projects
$ .912 Unobligated Old TE projects
$13.736 Available for 2005 TE Call
The 2005 TE Call for Projects submittal deadline is 5:00 pm, August, 29, 2005.
Please contact Shirley Medina or Ken Lobeck with any questions regarding the Call
for Projects. ,
AGENDA ITEM 9
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
DATE:
July 18, 2005
TO:
Technical Advisory Committee
FROM:
Shirley Medina, Program Manager
SUBJECT:
STIP Update
STAFF RECOMMENDATION:
This item is for the TAC to:
2) Receive and file.
BACKGROUND INFORMATION:
2004 STIP —
As reported at the June20, 2005 TAC meeting, funding has been identified for the
STIP in the Governor's budget that was passed on July 11, 2005. Therefore, fiscal
year 2005/06 will be the start of allocations for State Transportation Improvement
Program (STIP) projects, removing the "freeze" that has been in effect since FY
2002/03. The CTC has set aside $500 million for allocations in fiscal year 2005/06
that will be made in accordance to guidelines that established priorities for funding
allocations. The $500 million is expected to be depleted after the September 2005
CTC meeting. Riverside County Projects requesting allocations at the July 13-14
CTC meeting are:
Desert Hot Springs, Pierson Blvd Improvement project
RCTC, Corona Metrolink Station Parking Structure
Planning, Programming and Monitoring (PPM)
Given that the Pierson Blvd project is primarily rehabilitation, the CTC may not
allocate the STIP funds because it is ranked low on the allocation priority guidelines.
At the June RCTC Board meeting, trading STIP funds with federal STP funds was
approved in the event the CTC does not allocate funding for the Pierson Blvd.
project. We will provide the status of the above allocation requests at the July 18
TAC meeting.
At the June TAC meeting, a request was made to provide the STIP project list. This
list is attached.
2006 STIP —
As previously reported, the 2006 STIP is to include two tiers (or options). The first
tier (Tier A) will include the reprogramming of projects remaining from the 2004 STIP
and the addition of new programming, which will be identified in the 2006 STIP Fund
Estimate (draft due in August). The Tier B STIP will include a subset of the projects
in the Tier A STIP, at the same project costs, with project components rescheduled
to match the Tier B Fund Estimate.
Along with the development of a two -tiered STIP, staff will work with Caltrans and
the CTC on addressing the following issues:
$166 million of unprogrammed county share balance -
Currently, Riverside County has an unprogrammed county share balance of $166
million. These funds have been approved by RCTC for the SR 91 HOV lane
project (Adams to 60/91 /215 Interchange). Until the 2006 STIP Fund Estimate is
released, it is unknown whether or not we will be able to program all or a portion
of the reserve in the 2006 STIP.
•
Interregional Improvement Program (Caltrans 25% share of STIP Funds) -
RCTC will also be working with Caltrans to program Interregional Improvement
Program (IIP) funds that were replaced with local funds through AB 3090•
agreements on SR 60 HOV and SR 91 /Green River Interchange projects. RCTC
has proposed that the IIP funds be reprogrammed to the 60/215 East Junction
HOV connector project:
Performance Measures -
Caltrans has developed System Performance Measures as directed by the
Governor's administration. The purpose of the performance measures is to
determine that the STIP funds are being programmed on projects that provide the
most benefit to the transportation system.
AB 3090 Reimbursement (from 60/91 /215 IC project) -
In 2003, we received approval of an AB 3090 Reimbursement Agreement.
Approximately, $31 million ($26.6 million in RIP and $47 in IIP funds) to be
repaid in fiscal year 2006/07.
Programming of new additional STIP funds -
Any new additional STIP funding will be considered to fund project components
that are currently underfunded (e.g. 91 HOV, 60/215 E. Jct, etc).
Deprogramming STIP projects —
If deprogramming is necessary, we will determine which projects to delete and.
propose substitute funding.
AGENDA ITEM 13
A presentation will be made but
• there is no attachment to the
agenda for item 13.
"
A G E N D A I T E M 1 4
A p r e s e n t a t i o n w i l l b e m a d e b u t
t h e r e i s n o a t t a c h m e n t t o t h e
a g e n d a f o r i t e m 1 4 .
" A G E N D A I T E M 1 5
Shirley Medina - its
'a`
•
From: Shirley Medina
To: Shirley Medina
Date: 7/11/2005 4:50:09 PM
Subject: its
To All Recipients,
SCAG has posted the Southern California Regional ITS Architecture to
our SCAG website. This is available to those needing information on
compliance with the ITS Architecture Regulation, 23 CFR 940.9 and 940.11
in the planning and preparation of Federal funding requests for ITS
projects. The ITS page is now available www.scao.ca.gov/its .
This site includes the Architecture documents for Ventura, Orange, Los
Angeles, Imperial Counties, and links to the Inland Empire (Riverside
and San Bernardino Counties), as well as the Regional document. This
site also includes the Turbo Architecture data files. These may be read
with the Turbo Architecture Program, which is available separately.
The Caltrans Local Assistance Procedures Manual also contains important
information on meeting requirements for Systems Engineering requirements
and offer guidance on procurement of ITS systems and components. It is
'on-line at http://www.dot.ca.gov/ho/LocalProorams/lam/laom.htm .
i
I want to thank all of our Regional partners at the FTA, FHWA, the
CTC's, and Caltrans, and IVAG and the many local agencies, cities, and
;emergency services providers, as well as to our NET team and
sub -contractors for all of your efforts and participation in the
development of the Southern California Regional ITS Architecture.
Please feel free to contact me with any questions regarding the
'Regional ITS Architecture, or the Website.
Bob Huddy
Senior Transportation Planner
Regional Transit and ITS Planning
SCAG
213-236-1972
Southern California Intelligent Transportation System Regional Architecture Page 1 of 2
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: Transportation : Southern California Intelligent Transportation System Regional Architecture
Southern California Intelligent Transportation System Regional Architec.
Overview
Southem California Intelligent Transportation System (ITS)
Regional Architecture is a Regional ITS Architecture for the
SCAG region. The region includes the counties of Los
Angeles, Orange, Ventura, Riverside, San Bemardino, and
Imperial. The goal of the project is to document the ITS
Architecture covering the Southern Califomia Region: An ITS
Architecture is a framework for ensuring institutional
agreement and technical integration of technologies for the
implementation of projects or groups of projects under an ITS
strategy.
Regional ITS projects, or transportation projects, both highway and transit, with ITS
elements, which want to be eligible for the use of Federal transportation funds, are
required to be consistent with the Regional Architecture pursuant to 23 CFR 940.9 and
940.11. In addition, such projects must comply with system engineering requirements and
applicable Federal standards that have been adopted for the implementation of ITS.
If your project is not consistent with the user services described in the Southern Califomia
Regional Architecture, an amendment to the Regional Architecture could be required to be
consistent. In such a case please contact SCAG to request a review of proposed
amendments or changes to the Regional Architecture.
If you have any questions or comments, please contact Bob Huddy at (213) 236-1972 or
e-mail at huddy@scag.ca.gov
Multi -County Issue
► Final Architecture Documents r s PDF i DOC
► Turbo Database » TBO
► Interconnect Diagrams s DOC
► Flow Diagrams , > DOC
Imperial County
► Final Architecture Documents > > PDF I DOC
► Turbo Database > > TBO
► Interconnect Diagrams > > DOC
http://www.scag.ca.gov/its/
7/11/2.005
Southern California Intelligent Transportation System Regional Architecture Page 2 of 2
► Flow Diagrams > r DOC
Orange County
► Final Architecture Documents > > PDF I DOC
► Turbo Database > r TBO
► Interconnect Diagrams > > DOC
► Flow Diagrams > > DOC
Ventura County
► Final Architecture Documents t , PDF I DOC
► Turbo Database > > TBO
► interconnect Diagrams > > DOC
► Flow Diagrams r > DOC
1 Los Angeles County
► Executive Summary > > PDF I DOC
► Final Architecture Documents > r PDF I DOC
► Turbo Database > > TBO
1 Inland Empire )San Bernardino & Riverside Counties)
► www.iteris.com/inlandempire-its
1 Important Links
► California Statewide ITS Architecture
► FHWA's Final Rule and FTA's Policy for Applying the National ITS Architecture at the Regional
► Los Angeles County Arterial ITS Inventory and Architecture
► National ITS Architecture Version 5.1
► Regional Integration of Intelligent Transportation Systems
► USDOT Intelligent Transportation Systems
Home ) Calendar ) Site Map I Search) Contact Us I Help
®1999-2005 Souther Califomia Association of Govemments I Privacy Policy I Disclaimer
The SCAG Web site is financed in part through grants from the United States Department of Transportation and the California E
of Transportation. Maps included in this Web site are produced In whole or in part from Thomas Bros. Maps digital database. Tt
reproduced with permission granted by Thomas Bros Maps.
SOUTBERN CALIFORNIA ASSOCIATION Of GOVERNMENTS
http://www.scag.ca.gov/its/ 7/11/2005
SCAG Travel Demand Model
Improvement Program
Overview of the Model Improvement Program
Current model
improvements
• Enhanced modeling area
• Trip generation and auto
ownership models
• External trip models
• Mode choice models
• Trip distribution models
4 Future model
improvements
• Network management
system
• Freight models
• Time -of -day models
Software evaluation and
conversion
CAMBRIDGE
1
Vehicle Availability Models
w Variables included u Estimates households with
vehicles available
• 0 vehicles
• 1 vehicle
• 2 vehicles
• 3 vehicles
• 4+ vehicles
• Persons, per household
• Workers per household
• Household income
• Persons by Age Group
- Driving Age, 16-64
- Retired Age, over 65
• Accessibility
- Highway
- Transit
4
External Trips
Expanded to match traffic counts
v. Estimated by time of day, mode and purpose
Person trips estimated from occupancy counts
✓ Internal -external person trips subtracted from trip
generation model
Total Externals
Percent Externals
5
597,399
97%
15,822
3"/0
613,221
3
i
Mode Choice.
Variables included
• In -vehicle time
• Out -of -vehicle time (walk, wait,
transfer, drive access)
• Cost (park, operating, fare) by
income
• Density (pop and emp)
• Attractiveness (bike and walk)
• Household size
• Vehicles available
• Vehicles per worker
8
�+ Estimates modes (13)
Drive Alone
Shared Ride 2
Shared Ride 3+
Local Bus (Walk and Drive
Access)
• Express Bus (Walk and Drive
Access)
• Urban Rail (Walk and Drive
Access)
• Commuter Rail (Walk and
Drive Access)
Bike
Walk
CAMBRIDGE
MIEREGmmumm
Status Report
Model development
• Trip generation and vehicle availability (complete)
• External trip models (complete)
• Mode choice (development complete, calibration underway)
• Trip Distribution (calibration underway)
• Trip assignment (SCAG)
Model validation
• Targets (complete)
• Evaluation (underway)
9
5
HDT Model Update - Tasks
2
• Task 1 — Review Current Model
tg Task 2 — Data for Internal Models
• Task 3 — Data for External Model
• Task 4 —.Improve External Model
• Task 5 — Improve Internal Trip Generation/Distribution
Models
• Task 6 — Port Trip Generation/Distribution Models
CAMBRIDGE
inconcomarromus
HDT Model Update — Tasks (cont.)
- Task 7 — Improve Truck Assignment Methodology
Task 8 — Validation
Task 9 — Execute Future Year Model Runs
Task 10 — Document Future Truck Modeling Direction
I
3
Port Model
w Incorporate outputs from POLA/POLB trip generation
model (QuickTrip)
Update port O-D matrix from recent gate surveys by ports
rko Forecasts — Fratar-based pivot point approach
ro Other — Consider including Port of Hueneme
6
AMD..RIDGE
Trip Assignment
Time of day factors
Roadway capacity and congested speeds — re -visit PCE
approach
Route choice flexibility
Truck prohibitions
HDT model validation
- Screenline volumes
- VMT validation by county, air basin
- Freeway and arterial speed validation
n
9
Deciding to Include Projects in the 2007 RTP
For Capacity Enhancing Projects
If the project is: Needs to be in RTP?
• On State Highway system Yes
• Has or could have federal funds...... .. . .. .... Yes
• Requires federal approvals (e.g. NEPA):. Yes
Regionally significant (in RIV-SAN model)Yes
Locally funded, no chance of federal funds,
no NEPA required, no other federal
approvals required, & not regionally
significant (e.g. widening collector arterial
not part of RIV-SAN model)
Agreement No. 00-000
AGREEMENT FOR THE FUNDING OF
TUMF REGIONAL ARTERIAL IMPROVEMENTS
WITH THE CITY OF
[NOTE: If using this model agreement for a County project, globally replace the term "City"
with "County".]
1. Parties and Date.
1.1 This Agreement is executed and entered into this _ day of , 2004, by and
between the RIVERSIDE COUNTY TRANSPORTATION COMMISSION ("RCTC") and
[Name of local jurisdiction] ("City"). RCTC and City are
sometimes collectively referred to herein as the "Parties".
2. Recitals.
2.1 RCTC is a county transportation commission created and existing pursuant to
California Public Utilities Code Sections 130053 and 130053.5.
2.2 On November 5, 2002 the voters of Riverside County approved Measure A
authorizing the collection of a one-half percent (1/2%) retail transactions and use tax to fund
transportation programs and improvements within the County of Riverside, and adopting the
Riverside County Transportation Improvement Plan (the "Plan").
2.3 The Plan requires cities and the County in western Riverside County to participate in
a Transportation Uniform Mitigation Fee (TUMF) Program to be eligible to receive Local Streets
and Roads funds generated by Measure A.
2.4 The Plan further requires that the first $400 million in revenues from TUMF be made
available to RCTC to fund equally the Regional Arterial System and development of New
Transportation Corridors identified through the Community and Environmental Transportation
Acceptability Process (CETAP). To receive TUMF funding, CETAP corridors must also be
designated on the Regional System of Highways and Arterials as established in the October 2002
TUMF Nexus Study, amended in March 2004, and as may be amended in the future.
2.5 The Western Riverside Council of Governments (WRCOG) has been selected to
administer the overall TUMF Program pursuant to applicable state laws including Government Code
Sections 66000 et seq. and has entered into a Memorandum of Understanding (MOU) with RCTC
dated July 10, 2003 regarding the allocation of the $400 million in TUMF Regional Funds to be
made available to RCTC for programming.
2.6 RCTC issued to the cities and the County a "Call for Projects" to be funded with
TUMF Regional funds, and in response to the Project Nomination Forms, took action on September
1
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8, 2004 to adopt a five year TUMF Regional Arterial Program which identifies the projects and the
maximum funding commitments awarded for specific phases of work. RCTC's TUMF Regional
Arterial Program may be updated from time to time.
2.7 RCTC intends, by this Agreement, to distribute TUMF Regional Funds, subject to the
conditions provided herein, and to participate in the joint development of the Project, as defined
herein.
3. Terms.
3.1 Description of Work. This Agreement is intended to distribute TUMF Regional
Funds to the City for [insert general description of work],
("the Work"). The Work, including a timetable and a detailed scope of work, is more fully described
in Exhibit "A" attached hereto and, pursuant to Section 3.15 below, is subject to modification as
requested by the City and approved by RCTC. The Work shall be consistent with one or more ofthe
defined RCTC Call for Projects phases detailed herein as follows:
1) PA&ED — Project Approvals & Environmental Document
2) PS&E — Plans, Specifications and Estimates
3) R/W — Right of Way Acquisition and Utility Relocation
4) CONS — Construction
The Work phase(s) funded pursuant to this Agreement shall be consistent with the City's Call for
j Projects Nomination Form submitted to the RCTC ("the Project") and as approved by the RCTC on
September 8, 2004. The Project is more fully described in Exhibit "B" attached hereto. It is
understood and agreed that the City shall expend TUMF Regional Funds only as set forth in this
Agreement and only for the Work. To this end, any use of funds provided pursuant to this
Agreement shall be subject to the review and approval of RCTC.
3.2 RCTC Funding Amount. RCTC hereby agrees to distribute to the City, on the terms
and conditions set forth herein, a sum not to exceed [Insert dollars in text
form] ($ [Insert dollars in number form]), to be used exclusively for
reimbursing the City for eligible Work expenses as described herein ("Funding Amount"). The City
acknowledges and agrees that the Funding Amount maybe less than the actual cost of the Work, and
that RCTC shall not contribute TUMF Regional Funds in excess of the maximum TUMF share for
the phase/project identified in Appendix F of the TUMF Nexus Study.
3.2.1 Eligible Work Costs. The total Work costs ("Total Work Cost") may include
the following items, provided that such items are included in the scope of work attached as Exhibit
"A": (I) City and/or consultant costs associated with direct Work coordination and support; (2)
funds expended in preparation of preliminary engineering studies; (3) funds expended for preparation
of environmental review documentation for the Work; (4) all costs associated with right-of-way
acquisition, including right-of-way engineering, appraisal, acquisition, legal costs for condemnation
procedures if authorized by the City, and costs of reviewing appraisals and offers for property
acquisition; (5) costs reasonably incurred if condemnation proceeds; (6) costs incurred in the
preparation of plans, specifications, and estimates by City or consultants; (7) City costs associated
2
V.Users\Preprint\TUMF\2005 Model AgreementWinal Ageement 7-05.doc
with bidding, advertising and awarding of the Work contracts; (8) construction costs, including
change orders to construction contract approved by the City; and (9) construction management, field
inspection and material testing costs.
3.2.1.1 Right -of -Way Acquisition. The Parties acknowledge that in order to
protect the City's ability to deliver the Project in a timely cost effective manner, the City may
purchase parcels of property in advance of the completion of the Project's final design (PS&E). The
Parties acknowledge that acquired parcels or remnants purchased in advance of final design may not
ultimately be required for the Project. Upon completion of the Project's final design, the City shall
provide RCTC with a detailed list of all parcels purchased by the City for which it received TUMF
Regional Funds pursuant to this Agreement. The City shall identify any parcels or remnants thereof
which were acquired using TUMF Regional Funds and are not required for construction of the
Project. A preliminary list shall be submitted to the RCTC 30 days before the issuance of bid
documents for construction of the Project and a final list shall be submitted to the RCTC no later
than 30 days following the recording of the Certificated of Completion for the Project.
3.2.1.2 Valuation and Repayment of Any Property Remnants. Upon receipt
of the City's final list, RCTC shall meet with the City for the purpose of identifying any parcel or
reasonably usable remnant of a parcel for which TUMF Regional Funds were expended that may
reasonably be developed for other use by the City and/or sold. The Parties shall confer in good faith
to agree upon the disposition of such parcels and remnant parcels and their fair market value as of a
date agreed to by the parties, but in no event later than the date of completion of the Project. "Fair
Market Value" shall have the definition set forth in Code of Civil Procedure Section 1263.320 and
"remnant" shall have the definition set forth in Code of Civil Procedure Section 1240.410. Nothing
herein shall preclude the City and RCTC from beginning the meetings earlier in the event both
parties agree that the parcel or remnant will not be used for the Project.
3.2.1.3 Reimbursement for Unused Parcels. Following recordation of the
Certificate of Completion for the Project, the City shall be responsible for promptly reimbursing
RCTC for any TUMF Regional Funds which were used to acquire parcels which are completely
unused in the Project. If City funds other than TUMF were used to purchase the Parcel, those local
funds shall be considered in determining the reimbursement amount.
3.2.1.4 Appeal to Commission. In the event of a disagreement between the
Parties regarding the reimbursement of TUMF Regional Funds under this section 3.2.1, either party
may appeal, in writing, to the RCTC Board. The RCTC Board's determination regarding excess
right-of-way and value pursuant to this section shall be final.
3.2.2 Ineligible Work Costs. The Total Work Cost shall not include the following
items which shall be borne solely by the City without reimbursement: (1) City administrative costs;
(2) City costs attributed to the preparation of invoices, billings and payments; (3) any City fees
attributed to the processing of the Work; and (4) expenses for items of work not included within the
scope of work in Exhibit "A".
3
V:UsersTreprint\TUMF12005 Model Agreement\Final Agreement 7-05.doc
3.2.3 Increases in Work Funding. The Funding Amount may, in RCTC's sole
discretion, be augmented with additional TUMF Regional Funds if the TUMF Nexus Study is
amended to increase the maximum eligible TUMF share for the Work. Any such increase in the
Funding Amount must be approved in writing by RCTC's Executive Director. In no case shall the
amount of TUMF Regional Funds allocated to the City exceed the then -current maximum eligible
TUMF share for the Work. No such increased funding shall be expended to pay for any Work
already completed. For purposes of this Agreement, the Work or any portion thereof shall be
deemed complete upon its acceptance by RCTC's Executive Director.
3.2.4 No Funding for Temporary Improvements. Only segments or components of
the Work that are intended to form part of or be integrated into the Work may be funded by TUMF
Regional Funds. No improvement which is temporary in nature, including but not limited to
temporary roads, curbs, or drainage facilities, shall be funded with TUMF Regional Funds except as
needed for staged construction of the Work.
3.3 City's Funding Obligation to Complete the Work. In the event that the TUMF
Regional Funds allocated to the Work represent less than the total cost of the Work, the City shall
provide such additional funds as may be required to complete the Work as described in Exhibit "A".
3.3.1 City's Obligation to Repay TUMF Regional Funds to ROTC. In the event
that: (i) the City, for any reason, determines not to proceed with or complete the Work; or (ii) the
Work is not timely completed, subject to any extension of time granted by RCTC pursuant to Section
3.15; the City agrees that any TUMF Regional Funds that were distributed to the City for the Work
shall be repaid in full to RCTC. The Parties shall enter into good faith negotiations to establish a
reasonable repayment schedule and repayment mechanism which may include, but is not limited to,
withholding of Measure A Local Streets and Roads revenues. The City acknowledges and agrees
that RCTC shall have the right to withhold any Measure A Local Streets and Roads revenues due the
City, in an amount not to exceed the total of the funds distributed to the City, and/or initiate legal
action to compel repayment, if the City fails to repay RCTC within a reasonable time period not to
exceed 180 days from receipt of written notification from RCTC that repayment is required. (Note:
For Phase 1— PA&ED agreements, delete this Repayment Section.)
3.3.2 City's Local Match Contribution. The City shall provide at least
dollars ($ ) of funding toward the Work, as shown in Exhibit "A"
and as called out in the City's Project Nomination Form submitted to RCTC in response to its Call
for Projects. (Note: Include this Section only if the City identified Local Match funds in its
Project Nomination Form.)
3.4 Work Responsibilities of the City. The City shall be responsible for the following
aspects of the Work, in compliance with state and federal law provided that such items are included
in the Project scope of work attached as Exhibit "A": (i) development and approval of plans,
specifications and engineer's estimate (PS&E), environmental clearance, right of way acquisition,
and obtaining all permits required by impacted agencies prior to commencement of the Work ; (ii) all
aspects of bidding, awarding, and administration of the contracts for the Work; (iii) all construction
management of any construction activities undertaken in connection with the Work, including survey
4
V:UsersTreprint\TUMF\Z00S Model Agreement\Final Agreement 7-05.doc
and material testing; and (iv) development of a budget for the Work prior to award of any contract
for the Work, taking into consideration available funding, including TUMF Regional Funds.
3.5 Term/Notice of Completion. The term of this Agreement shall be from the date first
herein above written until: (i) the date RCTC formally accepts the Work as complete, pursuant to
Section 3.2.3; (ii) termination of this Agreement pursuant to Section 3.9; or (iii) the City has fully
satisfied its obligations under this Agreement, (Note: If this Agreement is for Phase I work do not
include the following text) "including full repayment of TUMF Regional Funds to RCTC as
provided herein". All applicable indemnification provisions of this Agreement shall remain in effect
following the termination of this Agreement.
3.6 Representatives of the Parties. RCTC's Executive Director, or his or her designee,
shall serve as RCTC's representative and shall have the authority to act on behalf of RCTC for all
purposes under this Agreement. The City hereby designates [insert name
and title], or his or her designee, as the City's representative to RCTC. The City's representative
shall have the authority to act on behalf of the City for all purposes under this Agreement and shall
coordinate all activities of the Work under the City's responsibility. The City shall work closely and
cooperate fully with RCTC's representative and any other agencies which may have jurisdiction over
or an interest in the Work.
3.7 Expenditure of Funds by City Prior to Execution of Agreement. Nothing in this
Agreement shall be construed to prevent or preclude the City from expending funds on the Work
prior to the execution of the Agreement, or from being reimbursed by RCTC for such expenditures.
' However, the City understands and acknowledges that any expenditure of funds on the Work prior to
the execution of the Agreement is made at the City's sole risk, and that some expenditures by the
City may not be eligible for reimbursement under this Agreement.
3.8 Review of Services. The City shall allow RCTC's Representative to inspect or
review the progress of the Work at any reasonable time in order to determine whether the terms of
this Agreement are being met.
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3.9 Termination.
3.9.1 Notice. Either RCTC or City may, by written notice to the other party,
terminate this Agreement, in whole or in part, in response to a material breach hereof by the other
Party, by giving written notice to the other party of such termination and specifying the effective date
thereof. The written notice shall provide a 30 day period to cure any alleged breach. During the 30
day cure period, the Parties shall discuss, in good faith, the manner in which the breach can be cured.
3.9.2 Effect of Termination. In the event that the City terminates this Agreement,
the City shall, within 180 days, repay to RCTC in full all TUMF Regional Funds provided to the City
under this Agreement. In the event that RCTC terminates this Agreement, RCTC shall, within 90
days, distribute to the City TUMF Regional Funds in an amount equal to the aggregate total of all
unpaid invoices which have been received from the City regarding the Work at the time of the notice
of termination; provided, however, that RCTC shall be entitled to exercise its rights under Section
3.14.2, including but not limited to conducting a review of the invoices and requesting additional
information. This Agreement shall terminate upon receipt by the non -terminating Party of the
amounts due it under this Section 3.9.2.
3.9.3 Cumulative Remedies. The rights and remedies of the Parties provided in this
Section are in addition to any other rights and remedies provided by law or under this Agreement.
3.10 Prevailing Wages. The City and any other person or entity hired to perform services
on the Work are alerted to the requirements of California Labor Code Sections 1770 et seq., which
would require the payment of prevailing wages were the services or any portion thereof determined
to be a public work, as defined therein. The City shall ensure compliance with these prevailing wage
requirements by any person or entity hired to perform the Work. The City shall defend, indemnify,
and hold harmless RCTC, its officers, employees, consultants, and agents from any claim or liability,
including without limitation attorneys, fees, arising from its failure or alleged failure to comply with
California Labor Code Sections 1770 et seq.
3.11 Progress Reports. RCTC may request the City to provide RCTC with progress reports
concerning the status of the Work.
3.12 Indemnification.
3.12.1 City Responsibilities. In addition to the indemnification required under
Section 3.10, the City agrees to indemnify and hold harmless RCTC, its officers, agents, consultants,
and employees from any and all claims, demands, costs or liability arising from or connected with all
activities governed by this Agreement including all design and construction activities, due to
negligent acts, errors or omissions or willful misconduct of the City or its subcontractors. The City
will reimburse RCTC for any expenditures, including reasonable attorneys' fees, incurred by RCTC,
in defending against claims ultimately determined to be due to negligent acts, errors or omissions or
willful misconduct of the City.
3.12.2 RCTC Responsibilities. RCTC agrees to indemnify and hold harmless the
City, its officers, agents, consultants, and employees from any and all claims, demands, costs or
6
V:UsersTreprintlTUMF l2005 Model Agreemenainal Agreement 7-05.doe
liability arising from or connected with all activities governed by this Agreement including all design
and construction activities, due to negligent acts, errors or omissions or willful misconduct of RCTC
or its sub -consultants. RCTC will reimburse the City for any expenditures, including reasonable
attorneys' fees, incurred by the City, in defending against claims ultimately determined to be due to
negligent acts, errors or omissions or willful misconduct of RCTC.
3.12.3 Effect of Acceptance. The City shall be responsible for the professional
quality, technical accuracy and the coordination of any services provided to complete the Work.
RCTC's review, acceptance or funding of any services performed by the City or any other person or
entity under this agreement shall not be construed to operate as a waiver of any rights RCTC may
hold under this Agreement or of any cause of action arising out of this Agreement. Further, the City
shall be and remain liable to RCTC, in accordance with applicable law, for all damages to RCTC
caused by the City's negligent performance of this Agreement or supervision of any services
provided to complete the Work.
3.13 Insurance. The City shall require, at a minimum, all persons or entities hired to
perform the Work to obtain, and require their subcontractors to obtain, insurance of the types and in
the amounts described below and satisfactory to the City and RCTC. Such insurance shall be
maintained throughout the term of this Agreement, or until completion of the Work, whichever
occurs last.
3.13.1 Commercial General Liability Insurance. Occurrence version commercial
general liability insurance or equivalent form with a combined single limit of not less than
$1,000,000.00 per occurrence. If such insurance contains a general aggregate limit, it shall apply
separately to the Work or be no less than two times the occurrence limit. Such insurance shall:
3.13.1.1 Name RCTC and City, and their respective officials, officers,
employees, agents, and consultants as insured with respect to performance of the services on the
Work and shall contain no special limitations on the scope of coverage or the protection afforded to
these insured;
3.13.1.2 Be primary with respect to any insurance or self insurance
programs covering RCTC and City, and/or their respective officials, officers, employees, agents, and
consultants; and
3.13.1.3 Contain standard separation of insured provisions.
3.13.2 Business Automobile Liability Insurance. Business automobile liability
insurance or equivalent form with a combined single limit of not less than $1,000,000.00 per
occurrence. Such insurance shall include coverage for owned, hired and non -owned automobiles.
3.13.3 Professional Liability Insurance. Errors and omissions liability insurance with
a limit of not less than $1,000,000.00 Professional liability insurance shall only be required of design
or engineering professionals.
7
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3.13.4 Workers' Compensation Insurance. Workers' compensation insurance with
statutory limits and employers' liability insurance with limits of not less than $1,000,000.00 each
accident.
3.14 Procedures for Distribution of TUMF Regional Funds to City.
3.14.1 Initial Payment by the City. The City shall be responsible for initial payment
of all the Work costs as they are incurred. Following payment of such Work costs, the City shall
submit invoices to RCTC requesting reimbursement of eligible Work costs. Each invoice shall be
accompanied by detailed contractor invoices, or other demands for payment addressed to the City,
and documents evidencing the City's payment of the invoices or demands for payment. The City
shall submit invoices not more often than monthly and not less often than quarterly.
3.14.2 Review and Reimbursement by RCTC. Upon receipt of an invoice from the
City, RCTC may request additional documentation or explanation of the Work costs for which
reimbursement is sought. Undisputed amounts shall be paid by RCTC to the City within thirty (30)
days. In the event that RCTC disputes the eligibility of the City for reimbursement of all or a portion
of an invoiced amount, the Parties shall meet and confer in an attempt to resolve the dispute. If the
meet and confer process is unsuccessful in resolving the dispute, the City may appeal RCTC's
decision as to the eligibility of one or more invoices to RCTC's Executive Director. The City may
appeal the decision of the Executive Director to the full RCTC Board, the decision of which shall be
final. Additional details concerning the procedure for the City's submittal of invoices to RCTC and
RCTC's consideration and payment of submitted invoices are set forth in Exhibit "C", attached
hereto.
3.14.3 Funding Amount/Adiustment. If a post Work audit or review indicates that
RCTC has provided reimbursement to the City in an amount in excess of the maximum eligible
TUMF share of the Work, as determined by the TUMF Nexus Study, or has provided reimbursement
of ineligible Work costs, the City shall reimburse RCTC for the excess or ineligible payments within
30 days of notification by RCTC.
3.15 Work Amendments. Changes to the characteristics of the Work, including the
deadline for Work completion, and any responsibilities of the City or RCTC may be requested in
writing by the City and are subject to the approval of RCTC's Representative, which approval will
not be unreasonably withheld, provided that extensions of time for completion of the Work shall be
approved in the sole discretion of RCTC's Representative. Nothing in this Agreement shall be
construed to require or allow completion of the Work without full compliance with the California
Environmental Quality Act (Public Resources Code Section 21000 et seq.; "CEQA") and the
National Environmental Policy Act of 1969 (42 USC 4231 et seq.), but the necessity of compliance
with CEQA and NEPA shall not justify, excuse, or permit a delay in completion of the Work.
3.16 Conflict of Interest. For the term of this Agreement, no member, officer or employee
of the City or RCTC, during the term of his or her service with the City or RCTC, as the case may
be, shall have any direct interest in this Agreement, or obtain any present or anticipated material
benefit arising therefrom.
8
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3.17 Limited Scope of Duties. RCTC's and the City's duties and obligations under this
Agreement are limited to those described herein. RCTC has no obligation with respect to the safety
of any Work performed at a job site. In addition, RCTC shall not be liable for any action of City or
its contractors relating to the condemnation of property undertaken by City or construction related to
the Work.
3.18 Books and Records. Each party shall maintain complete, accurate, and clearly
identifiable records with respect to costs incurred for the Work under this Agreement. They shall
make available for examination by the other party, its authorized agents, officers or employees any
and all ledgers and books of account, invoices, vouchers, canceled checks, and other records or
documents evidencing or related to the expenditures and disbursements charged to the other party
pursuant to this disbursements charged to the other party pursuant to this Agreement. Further, each
party shall furnish to the other party, its agents or employees such other evidence or information as
they may require with respect to any such expense or disbursement charged by them. All such
information shall be retained by the Parties for at least three (3) years following termination of this
Agreement, and they shall have access to such information during the three-year period for the
purposes of examination or audit.
3.19 Equal Opportunity Employment. The Parties represent that they are equal opportunity
employers and they shall not discriminate against any employee or applicant of reemployment
because of race, religion, color, national origin, ancestry, sex or age. Such non-discrimination shall
include, but not be limited to, all activities related to initial employment, upgrading, demotion,
transfer, recruitment or recruitment advertising, layoff or termination.
3.20 Governing Law. This Agreement shall be governed by and construed with the laws of
the State of California.
3.21 Attorneys' Fees. If either party commences an action against the other party arising
out of or in connection with this Agreement, the prevailing party in such litigation shall be entitled to
have and recover from the losing party reasonable attorneys' fees and costs of suit.
3.22 Time of Essence. Time is of the essence for each and every provision of this
Agreement.
3.23 Headings. Article and Section Headings, paragraph captions or marginal headings
contained in this Agreement are for convenience only and shall have no effect in the construction or
interpretation of any provision herein.
3.24 Notification. All notices hereunder and communications regarding interpretation of
the terms of the Agreement or changes thereto shall be provided by the mailing thereof by registered
or certified mail, return receipt requested, postage prepaid and addressed as follows:
(Name of local jurisdiction) RCTC
(address) Riverside County Transportation Commission
4080 Lemon, 31-d Floor
Mailing address: P.O. Box 12008
9
V:UsersTreprint\TUMF12005 Model Agreemenainal Agreement 7-05.doc
ATTN: Riverside, CA 92501
ATTN: Executive Director
Any notice so given shall be considered served on the other party three (3) days after deposit
in the U.S. mail, first class postage prepaid, return receipt requested, and addressed to the party at its
applicable address. Actual notice shall be deemed adequate notice on the date actual notice occurred
regardless of the method of service.
3.25 Conflicting Provisions. In the event that provisions of any attached appendices or
exhibits conflict in any way with the provisions set forth in this Agreement, the language, terms and
conditions contained in this Agreement shall control the actions and obligations of the Parties and
the interpretation of the Parties' understanding concerning the performance of the Services.
3.26 Contract Amendment. In the event that the Parties determine that the provisions of
this Agreement should be altered, the Parties may execute a contract amendment to add any
provision to this Agreement, or delete or amend any provision of this Agreement. All such contract
amendments must be in the form of a written instrument signed by the original signatories to this
Agreement, or their successors or designees.
3.27 Entire Agreement. This Agreement constitutes the entire agreement between the
Parties relating to the subject matter hereof and supersedes any previous agreements or
understandings.
3.28 Validity of Agreement. The invalidity in whole or in part of any provision of this
Agreement shall not void or affect the validity of any other provision of this Agreement.
3.29 Independent Contractors. Any person or entities retained by the City or any contractor
shall be retained on an independent contractor basis and shall not be employees of RCTC. Any
personnel performing services on the Work shall at all times be under the exclusive direction and
control of the City or contractor, whichever is applicable. The City or contractor shall pay all wages,
salaries and other amounts due such personnel in connection with their performance of services on
the Work and as required by law. The City or consultant shall be responsible for all reports and
obligations respecting such personnel, including, but not limited to: social security taxes, income tax
withholding, unemployment insurance and workers' compensation insurance.
to
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RIVERSIDE COUNTY (Name of local jurisdiction)
TRANSPORTATION COMMISSION
I
By: By:
(Name, Title) (Name, Title)
APPROVED AS TO FORM: APPROVED AS TO FORM:
By: By.
Best, Best & Krieger
Counsel to the Riverside County
Transportation Commission
11
V:Users\Preprint\TUMF2005 Model AgreementTina! Agreement 7-05.doe
(Name, Title)
EXHIBIT "A"
SCOPE OF WORK,
FUNDING AND TIMETABLE
SCOPE OF WORK: Detail the Phase(s) of Work to be performed under this Agreement.
(Note: Detail the full Project description on Exhibit B.) Provide specific information regarding
the Work to be performed, identify the reaches of the work and include a general location map
and site map, if applicable. For guidance in developing this Exhibit, please refer to Exhibit A-1.
FUNDING: Identify TUMF, local, state and/or federal funding for each Phase of Work. Delete
those Phase which are not part of this Agreement.
PHASE
TUMF
LOCAL
TOTAL
PA&ED
$ ,_
$ ,
$ ,
PS&E
$
$ ,
$
RIGHT OF WAY
$
$,
$ ,
CONSTRUCTION
$
$
$ ,
TOTAL
$
$ ,
$ , ,
TIMETABLE: Provide at a minimum the beginning and ending dates for each phase of work
including major milestones within a phase.
]2
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EXHIBIT "A-1"
GUIDANCE for COMPLETION OF EXHIBIT A
The following list of items generally identified as eligible or ineligible for TUMF Regional
Funding reimbursement are consistent with those used to develop the costs for improvements in
the first NEXUS Study prepared by WRCOG.
In general, all improvements, with the exception of sidewalks, must be within the curbs of the
roadway and extend no further than the curb returns at intersections. In addition, all
improvements on or connecting to interstate and state route facilities shall be consistent with
Caltrans Highway Design Manual standards.
Items which are typically considered eligible include:
• Asphalt concrete pavement, up to 1 b' per lane, to accomplish a 12' travel lane and
ancillary treatment and appropriate base materials
• Concrete curb and gutter and associated drainage — paved roadway shoulders and
swale may be used as a substitute
• Class II Bike Lanes
• Paved and painted 14' median, may be used as a dual left turn lanes
• Traffic signals at intersections with state highways and major arterials which are
also on the TUMF Network
• Pavement striping and roadway signing as required.
Items which are not typically considered eligible include:.
• Portland Cement pavement or other aesthetic pavement types (except at
intersections)
• Major rehabilitation or overlay of existing pavement in adjacent roadway lanes
• Raised Medians
• Parking Lanes
• Landscaping
• Lighting
• Class I Bike Lanes
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EXHIBIT "B"
"PROJECT"DESCRIPTION, FUNDING AND MILESTONES
PROJECT DESCRIPTION: Detail the full Project including the work identified in Exhibit A
of this Agreement. The Project description should be consistent with the local jurisdiction's
Project Nomination Form originally submitted in response to RCTC's Call for Projects. Provide
specific information regarding the Work to be performed, identify the reaches of the work and
include a general location map and site map.
FUNDING: Identify TUMF, local, state and/or federal funding for each Phase of Work.
PHASE
TUMF
LOCAL
TOTAL
PA&ED
$
$ ,
$ ,
PS&E
$
$
$ ,
RIGHT OF WAY
$
$_
$_
CONSTRUCTION
$
$
$ ,
TOTAL
$
$
$ , ,
MILESTONES — provide a list of phases and milestones for completion of the improvements
and estimated dates when each is expected to be accomplished.
14
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EXHIBIT "C"
PROCEDURES FOR SUBMITTAL, CONSIDERATION AND PAYMENT OF INVOICES
1. RCTC recommends that the City incorporate Exhibit "C-1" into its contracts with any
subcontractors to establish a standard method for preparation of invoices by contractors to
the City and ultimately to RCTC for reimbursement of City contractor costs.
2. Each month the City shall submit an invoice for eligible Work costs incurred during the
preceding month. The original invoice shall be submitted to RCTC's Executive Director
with a copy to RCTC's Project Coordinator. Each invoice shall be accompanied by a cover
letter in a format substantially similar to that of Exhibit "C-2".
3. Each invoice shall include documentation from each contractor used by the City for the
Work, listing labor costs, subcontractor costs, and other expenses. Each invoice shall also
include a monthly progress report and spreadsheets showing the hours or amounts expended
by each contractor or consultant for the month and for the entire Work to date. Samples of
acceptable task level documentation and progress reports are attached as Exhibits "C-4" and
"C-5". All documentation from the City's contractors should be accompanied by a cover
letter in a format substantially similar to that of Exhibit "C-3".
If the City is seeking reimbursement for direct expenses incurred by City staff for eligible
Work costs, the City shall detail the same level of information for its labor and any expenses
in the same level of detail as required of contractors pursuant to Exhibit "C" and its
attachments.
5. Charges for each task and milestone listed in Exhibit "A" shall be listed separately in the
invoice.
6. Each invoice shall include a certification signed by the City Representative or his or her
designee which reads as follows:
"I hereby certify that the hours and salary rates submitted for reimbursement in this invoice
are the actual hours and rates worked and paid to the consultants or contractors listed.
Signed
Title
Date
Invoice No.
15
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7. RCTC will pay the City within 30 days after receipt by the Commission of an invoice. If
RCTC disputes any portion of an invoice, payment for that portion will be withheld, without
interest, pending resolution of the dispute, but the uncontested balance will be paid.
8. The final payment under this Agreement will be made only after: (i) the City has obtained a
Release and Certificate of Final Payment from each contractor or consultant used on
theWork; (ii) the City has executed a Release and Certificate of Final Payment; and (iii) the
City has provided copies of each such Release to RCTC.
16
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1T io
Prop 42 Local Street and Road Improvements - Estimated City by City Allocations
FY 2002-03 PI FY 2003-04 (2) FY 2004-05 (3) FY 2005-06 t°i
Planned Approved
Actual (CurrentLaw) Budget
$74,956,800 $ 126,500,000 $ 126,500,000
$ 4.10 $ 4.10
City Allocation=>
Estimated Per CaPita(5)=>
LA PALMA
LOS ALAMITOS
$ 2.59
40,955
$ 30,323
MISSION VIEJO $ 253,996
NEWPORT BEACH $ 192,176
ORANGE $ 344,081
PLACENTIA $ 125,194
RANCHO SANTA MARGf $ 167,621
SAN CLEMENTE > $ 145,618
SAN JUAN CAPISTRANO $ 89,893
SANTA ANA i $ 898,231
i $ 63,830
$ 98,901
a $ 178,914
a $ 15,932
WESTMINSTER a $ 232,503
YORBA LINDA $ 158,153
SEAL BEACH
STANTON
TUSTIN
VILLA PARK
PLACER COUNTY
AUBURN
COLFAX
LINCOLN
LOOMIS
ROCKLIN
ROSEVILLE
PUMAS COUNTY.
PORTOLA
RIVERSIDE COUNTY
BANNING
BEAUMONT
BLYTHE
CALIMESA
CANYON LAKE
CATHEDRAL CITY
COACHELLA
CORONA
DESERT HOT SPRINGS
HEMET
INDIAN WELLS
4
32.279
4,293
Original Actual
$ 94,000,000 $ -
$ 3.23 $ -
$ 51,278
$ 38,022
$ 316,649
$ 257,412
$ 433,522
$ 158,221
$ 156,840
$ 196,720
$ 113,524
0
0
0
0
0
0
0
0
0
Original Actual
$ 90,000,000 $ -
$ 2.97 $ -
48,393 0
36,015 0
294,928 0
245,304 0
412,768 0
150,680 0
147,909 0
191,781 0
108,176 0
$ 67,333 $ 67,333
$ 50,161 $ 50,161
$ 410,370 $ 410,370
$ 347,362 $ 347,362
$ 575,667 $ 575,667
$ 210,302 $ 210,302
$ 205,814 $ 205,814
$ 273,050 $ 273,050
$ 150,772 $ 150,772
$ 1,116,067
0
$ 80,026 0
$ 123,454
$ 226,567
$ 19,918
$ 291,598
$ 202,224
0
0
0
0
0
1,054,078 0
75,508 0
116,521 0
218,712 0
18,714 0
276,246 0
194,061 0
$ 1,469,757 $ 1,469,757
$ 105,872 $ 105,872
$ 162,197 $ 162,197
$ 296,173 $ 296,173
26,035 $ 26,035
385,600 $ 385,600
274,233 $ 274,233
$ 39,597
$ 5,550
0
0
47,610 ': $ 67,897 0
16,226 j $ 19,837 0
107,738 i $ 144,206
224,213 i $ 296,216
$ 38,262 0
$ 5,397 0
E 72,709
$ 18,815
53,697 $ 53-697
$ 7,614
7,614
0 i $ 114,322 $ 114,322
0 € $ 26,219 $ 26,219
$ 148,702 0 $ 211,017 $ 211,017
$ 296,217 0 ': $ 427,061 $. 427,061
5,800 I $ 6,975 0
•
•
•
$ 6,581 0 $ 9,069 $ 9,069
64159 $ 83,218
0
32,560 i $ 46,277 0
54,754 : $ 68,700 0
18,804 $ 23,555 0
26,803 $ 33,863
0
118,451 : $ 152,860 0
64,339 ; $ 86,652 0
347,703 ' $ 443,621
$ 43,982 i $ 55,564
0
0
159,159 ; $ 201,003
0
11,251 $ 14,143 "0
INDIO 1 $ 136,181 1 $ 178,521 0
LAKE ELSINORE
LA QUINTA '
81,469 $ 107,899 0
75,265 $ 99,406 0
MORENO VALLEY $ 380,501 $ 486,116 0
MURRIETA
1 $ 145,610 $ 199,306
NORCO 1 $ 64,476 i $ 81,243
PALM DESERT
PALM SPRINGS
PERRIS
RANCHO MIRAGE
RIVERSIDE
111,304 $ 141,707 0
113,177 ; $ 141,464 0
97,320 ': $ 125,108 0
37,432 ; $ 48,484 0
698,242 : $ 882,266
0
SAN JACINTO $ 65,759 i $ 84,147 0
TEMECULA $ 189,169 $ 242,773 0
SACRAh1ENTO COUNTY
CITRUS HEIGHTS
ELK GROVE
FOLSOM
GALT
ISLETON
RANCHO CORDOVA
a
$ 82,573
51,249
0 $ 116,821 $ 116,821
79,327 $ 79,327
66,284 0 i $ 91,960 $ 91,960
22,224 0 $ 31,067 $ 31,067
32,332 0 $ 45,602 $ 45,602
148,053 0 $ 211,593 $ 211,593
85,714 0 $ 128,564 .$ 128,564
429,219 0 : $ 602,075 $ 602,075
54,611 0 ; $ 81,015 $ 81,015
194,336 0 $ 277,718 $ 277,718
13,628 0
19,980 $ 19,980
183,527 0 $ 276,310 $ 276,310
108,631 0 $ 158,992 $ 158,992
100,774 0 $ 151,052 $ 151052
475,370 0 i $ 690,913 $ 690,913
239,744 0 $ 355,645 $ 355,645
77,771 0 $ 111,593 $ 111,593
138,467 0 ; $ 205,943 $ 205,943
134,574 0 $ 191,112 $ 191,112
127,034 0 $ 186,360 $ 186,360
47,467 0 $ 68,603 $ 68,603
841,800 0 $ 1,193,272 $ 1,193,272
81,868 0
4
$ 118,839 $ 118,839
236,533 0 $ 340,162 $ 340,162
355,375 i $ 279,737
288,237 I $ 293,880
158,797 ; $. 206,160
55,455 $ 70,764
0
0
2,178 I $ 2,683 0
- I $ 38,649
SACRAMENTO $ 1,104,122 $ 1,397,347
mjgc Rev07Ju1y2005
0
0
$ 262,858 0 $ 365,871 $ 365,871
$ 338,362 0 $ 508,209 $ 508,209
$ 199,593 0 $ 284,313 $ 284,313
67,401 0 $ 95,930 $ 95,930
2,500 0 $ 3,427 $ 3,427
152,003 0 $ 230,453 $ 230,453
1,338,817 0 $ 1,892,936 $ 1,892,936
GaliforniaGityfinance.com - page 6 of 10
AMENDED IN SENATE JULY 13, 2005
AMENDED IN SENATE JUNE 9, 2005
CALIFORNIA LEGISLATURE-2005-06REGULAR SESSION
ASSEMBLY BILL No. 462
Introduced by Assembly Member Tran
February 15, 2005
An act to amend Section 4454 of the Government Code, relating to
disability access, and declaring the urgency thereof, to take effect
immediately.
LEGISLATIVE COUNSEL'S DIGEST
AB 462, as amended, Tran. Disability access.
;Existing law requires the Department of General Services, for the
purpose of ensuring access and use by persons with disabilities, to
issue a written approval before a contract may be awarded where state
funds are used for specified buildings or facilities, or where funds of
counties, municipalities, or other political subdivisions are utilized for
the construction of specified educational buildings or facilities.
This bill would authorize the Department of Transportation to
approve plans for specified transportation facilities—plal3s located
within state highway rights -of -way to ensure access and use by
persons with disabilities.
The bill would declare that it is to take effect immediately as an
urgency statute.
Vote: 2/3. Appropriation: no. Fiscal committee: yes.
State -mandated local program: no.
97
AB 462 — 2 —
i
The people of the State of California do enact as follows:
1 SECTION 1. Section 4454 of the Government Code is
2 amended to read:
3 4454. (a) Where state funds are utilized for any building or
4 facility subject to this chapter, or where funds of counties,
5 municipalities, or other political subdivisions areutilizedfor the
6 construction of elementary school, secondary school, or
7 community college buildings and facilities subject to this chapter,
8 no contract shall be awarded until the Department of General
9 Services has issued written approval stating that the plans and
10 specifications comply with the intent of this chapter.
11 (b) Notwithstanding subdivision (a), for all transportation
12 facilities, other than rail or transit stations, located within state
13 highway rights -of -way, the Department of Transportation is
14 authorized to issue the required written approval stating that the
15 plans and specifications comply with intent of this chapter.
16 (c) In each case the application for approval shall be
17 accompanied by the plans and full, complete, and accurate
18 specifications, which shall comply in every respect with any and
19 all requirements prescribed by the Department of General
20 Services.
21 (d) Except for facilities located within state highway
22 rights -of -way, other than rail or transit stations, the application
23 shall be accompanied by a filing fee in amounts as determined by
24 the Department of General Services. All fees shall be deposited
25 into the Access for Handicapped Account, which is hereby
26 renamed the Disability Access Account as of July 1, 2001, and
27 established in the General Fund. Notwithstanding Section 13340,
28 the account is continuously appropriated for expenditures for the
29 use of the Department of General Services, in carrying out the
30 department's responsibilities under this chapter.
31 (e) The Department of General Services shall consult with the
32 Department of Rehabilitation in identifying the requirements
33 necessary to comply with this chapter.
34 (f) The Department of General Services, Division of the State
35 Architect, shall include the cost of carrying out the
36 responsibilities identified in this chapter as part of the plan
37 review costs in determining fees.
97
3 A B 4 6 2
l S E C . 2 . T h i s a c t i s a n u r g e n c y s t a t u t e n e c e s s a r y f o r t h e
2 i m m e d i a t e p r e s e r v a t i o n o f t h e p u b l i c p e a c e , h e a l t h , o r s a f e t y
3 w i t h i n t h e m e a n i n g o f A r t i c l e I V o f t h e C o n s t i t u t i o n a n d s h a l l g o
4 i n t o i m m e d i a t e e f f e c t . T h e f a c t s c o n s t i t u t i n g t h e n e c e s s i t y a r e :
5 I n o r d e r f o r t h e p r o v i s i o n s o f t h i s a c t t o t a k e e f f e c t a s s o o n a s
6 p o s s i b l e , i t i s n e c e s s a r y t h a t t h i s a c t t a k e e f f e c t i m m e d i a t e l y .
O
9 7