HomeMy Public PortalAbout07 July 18, 2005 Transit PolicyRECORDS
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
TRANSIT POLICY COMMITTEE
MEETING AGENDA
TIME: 1:00 p.m.
DATE: Monday, July 18, 2005
MEETING CONFERENCE ROOM — FIFTH FLOOR
LOCATION: County of Riverside Administrative Center
4080 Lemon Street, 5th Floor, Riverside
VIDEO COUNTY OF RIVERSIDE, FOURTH DISTRICT OFFICE
CONFERENCE 73-710 Fred Waring Drive, Palm Desert
SITES:
CITY OF BLYTHE, CITY HALL
235 North Broadway Street, Blythe
*** COMMITTEE MEMBERS ***
Ameal Moore, City of Riverside, Chairman
Vacant, Vice -Chairman
Roger Berg, City of Beaumont
Jeff Miller, City of Corona
Terry Henderson, City of La Quinta
Frank West, City of. Moreno Valley
Frank Hall, City of Norco
Dick Kelly, City of Palm Desert
Jeff Stone, County of Riverside
John F. Tavaglione, County of Riverside
Roy Wilson, County of Riverside
*** STAFF ***
Cathy Bechtel, Director of Transportation Planning and Policy Development
Tanya Love, Program Manager
*** AREAS OF RESPONSIBILITY ***
Review items and make recommendations to the Commission on the following:
• Policy directions to prepare for transit vision
and to bring regional perspective to transit
• Monitor transit implementation
• Performance of transit operators and its services
The Committee welcomes comments. If you wish to provide comments to the
Committee, please complete and submit a Testimony Card to the Clerk of the Board.
72827
11.36.39 .
RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON
TRANSIT POLICY COMMITTEE
www.rctc.org
AGENDA*
*Actions may be taken on any item listed on the agenda
1:OO.p.m.
Monday, July 18, 2005
5T" FLOOR CONFERENCE ROOM
County of Riverside. Administrative Center
4080 Lemon Street, Riverside
VIDEO CONFERENCE SITES
COUNTY OF RIVERSIDE 4TH DISTRICT OFFICE CITY OF BL YTHE CITY HALL
73-710 Fred Waring Drive, Palm Desert 235 North Broadway Street, Blythe
In compliance with the Americans with Disabilities Act and Government. Code Section
54954.2, if you need special assistance to participate in a Committee meeting, please
contact the Clerk of the Commission at (951) 787-7141. Notification of at least 48 hours
prior to meeting time will assist staff in assuring that reasonable arrangements can be made
to provide accessibility at the meeting.
1. CALL TO ORDER
2. ROLL CALL
3. PUBLIC COMMENTS
4. APPROVAL OF MINUTES
5. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda
after making a finding that there is a need to take immediate action on the
item and that the item came to the attention of the Committee subsequent to
the posting of the agenda. An action adding an item to the agenda requires
2/3 vote of the Committee. if there are less than 2/3 of the Committee
members present, adding an item to the agenda requires a unanimous vote.
Added items will be placed for discussion at the end of the agenda.)
Transit Policy Committee Agenda
July 18, 2005
Page 2
6. ELECTION OF OFFICERS
Overview
This item is for the Committee to elect a Chair and Vice Chair for Fiscal Year
2005-06.
7. RIDERSHIP, OPERATING COST, FAREBOX, AND CAPITAL PROJECT
ANALYSIS: RIVERSIDE COUNTY TRANSIT OPERATORS
Overview
This item is for the Committee to:
1) Receive the Ridership, Operating Cost, Farebox, and Capital Project
Analysis for Riverside County Transit Operators, as an informational
item; and,
2) Forward to the Commission for final review.
ADJOURNMENT, - The next meeting is scheduled
August 15, 2005 at 1:00 p.m.
to be
held on
AGENDA ITEM 4
MINUTES
RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON
TRANSIT POLICY COMMITTEE
March 21, 2005
Minutes
1. CALL TO ORDER
Chairman Ameal Moore called the meeting to order at 1:16 p.m., on Monday,
March 21, 2005 in Riverside County Transportation Commission's Conference
Room "A", 3'd Floor, Riverside.
2. ROLL CALL
Members Present:
Members Absent:
Terry Henderson
Dick Kelly
Anneal Moore
Roy Wilson
Percy Byrd
Jeff Miller
Frank West
Frank Hall
John Tavaglione
Self introductions of Committee members and attendees followed.
Naty Kopenhaver, Clerk of the Board, informed the Chair that a quorum was
not present: At this time, Chair Moore called the meeting as meeting of the
the "Committee as a Whole".
3. PUBLIC COMMENTS
There 'were 'no public comments.
APPROVAL OF MINUTES
The minutes will be presented to the next meeting for approval when there is a
quorum present.
Transit Policy Committee Minutes
March 21, 2005
Page 2
5. ADDITIONS/REVISIONS
A revised memorandum on Agenda Item No. 6, "Productivity Improvement
Program', was distributed to the Committee members.
6. PRODUCTIVITY IMPROVEMENT PROGRAM
Tanya Love; Program Manager, provided background information on the
Commission's responsibilities as it relates to the Short Range Transit Plan
process and the Productivity Improvement Program (PIP), which was approved
by the Commission in 1998. The PIP was set up for transit operators to use as
a tool in reviewing their services to make certain that they are in compliance
with the State -mandated fare, box recovery ratio while providing cost effective
transit services. She iterated that PIP established criteria and tasks were to
monitor the performance of transit operators but not all of the criteria were
fully implemented. Since the criteria and tasks were established a few years
ago, staff met with the transit operators to determine if the program is still
applicable. It was a consensus by the transit operators that the program still
applies but needed minor adjustments. The PIP criteria and changes are
presented to the Committee for review and reaffirmation. Once they are
approved, the elements of the PIP will be implemented and the outcome will be
presented to the Commission at least annually.
Tanya Love continued and reviewed the PIP Process, including the three tasks:
1) Issuance of SRTP Instructions; 2) Review and Approval of SRTPs; and, 3)
Quarterly Collection of Performance Information from Transit .Operators. She
proceeded to review the eight performance indicators and the method for
establishing performance targets that the transit operators use in developing
SRTP services and their financial plan: 1) Operating cost per revenue hour
increases no more than the CPI; 2) Fare box recovery ratio per ROTC policy
and PUC requirements; 3) Subsidy per passenger — increases no more than the
CPI; 4) Subsidy per passenger mile — increases no more than a CPI; 5) Subsidy
per revenue hour — increases no more than the CPI; 6) Subsidy pee revenue
mile — increases no more than the CPI; 7), Passengers per revenue hour —
percentage increase consistent with population growth or national average,.
whichever is greater; and, 8) Passengers per revenue mile — percentage
increase consistent with population growth or national average, whichever is
greater.
Jon Winningham, RTA Board Member, indicated that the RTA has met with
RCTC staff to review the Productivity Improvement Program and the proposed
revisions.
Transit Policy Committee Minutes
March 21, 2005
Page 3
*M/S/C (HENDERSON/KELLY) that the Commission:
1) Review and reaffirm the Productivity Improvement Program (PIP); and,
2) Revise the PIP to include Ridership and Passenger Miles per Revenue
Car Mile as performance indicators for the Commuter Rail Program.
*Note: The recommendation will be forwarded to the Commission as a
recommendation for the `Committee as a Whole'
ADJOURNMENT
There being no other items to be discussed by the Transit Policy Committee,
Chair Moore adjourned the meeting at 2:26 p.m.
Respectfully submitted,
Naty Kopenhaver
Clerk of the Board
RIVERSIDE: COUNTY TRANSPORTATION COMMISSION
TRANSIT POLICY COMMITTEE
January 6, 2005
Minutes
1 CALL TO ORDER
Chairman Ameal Moore called the meeting to order at 11:16 a.m., on
Thursday, -January 6, 2005 at the County of Riverside Administrative Center,.
5th Floor Conference Room, Riverside and at the video conference site at the
County of Riverside District 4 Office, 73-710 Fred Waring Drive,` Suite 222,
Palm Desert:'
ROLL CALL
Members Present
Member Absent:
Percy Byrd*
Frank Hall
Terry' Henderson
Dick Kelly
Roger Berg
Jeff Miller
Ameal Moore
John Tavaglione
Frank West
Roy Wilson*
Self introductions of Committee members and attendees followed.
*Video conference site.
3. PUBLIC COMMENTS
There were no public comments.
4.. APPROVAL OF MINUTES
M/S/C (West/Hall) to approve the minutes of the October 18, 2004
meeting.
Commissioner Byrd abstained.
ADDITIONS/REVISIONS
A revision to Agenda Item No. 7, Reserve Policy for Local Transportation
Funds, were provided to the Committee and those present.
Transit Policy Committee Minutes
January 6, 2005
Page 2
6. STATUS REPORT ON TRANSIT POLICY COMMITTEE'S ACCOMPLISHMENTS
Tanya Love, Program. Manager, -provided an overview on the creation of the
Transit Policy Committee and also provided a status report of the Committee's
accomplishments and remaining tasks. She stated that a performance audit is
required of the Riverside County Transportation Commission every three years.
The result of the last performance audit recommended to: ' 1) Create a vision of
transit service for Riverside County; and, 2) Establish a transit subcommittee to
provide policy direction. The recommendations were presented to the
Commission at their meeting on May 6, 2004 and they determined to form a
Transit Policy Committee. The Committee was directed to: 1) Monitor transit
implementation; 2) Review performance of operators; 3) Bring regional
perspective to transit; and, 4) Guide the preparation of a transit vision.
Recommendations of the Committee were to be presented the Commission for
action.
At the May 6, 2004 Commission meeting, staff presented policy issues that
need to be addressed. She identified the policy issues and informed the
Committee on the status of each of the issues to date:
1) Route Productivity — Staff and transit operators have met and discussed
whether the program adopted in 1999 was .still effective or are there other
ways to approach productivity. All agreed that this was: the bestapproach
to take; however, one key element that was not implemented was to look at
cost effectiveness to be tied to cost price . index. Staff and the transit.
operators are currently looking at this and it is expected that this item .will
be presented to the Committee at their next meeting.
2) Reserves - This item looks at what the transit operators have to do in those
times when they need additional revenues. Would they be able to access
general fund revenues, force to cut services .or the Commission loan from
street and road funds? Discussions with transit operators are currently in
the process.
3) Funds Allocated, Unclaimed — This item; relates to funds that were not spent
by the transit operators. The Committee determined that from a go forward
basis that any funds that remain on the books will be used towards next
year's operating cost.
4) State Mandated Farebox Recovery Ratio — Thepolicyhas been developed.
It is being used by the auditors and the transit operators have indicated that
it is a helpful tool.
r
Transit Policy Committee Minutes
January 6, 2005
Page 3
5► Accrual of Interest on Allocated, Unclaimed Funds — This has been resolved
as funds allocated to and are used by the transit operators would hopefully
result in no growing balance on hand, it was determined that the accrued
interest will be placed in the main pot of funds to be available to all transit
operators, and not just be available to a single operator.
Commissioner Percy Byrd asked the process in which the funds would be
distributed and Tanya Love said that for this fiscal year, it was projected
that about $64 million TDA funds would be available. Funds for audits,
administration, planning and programming, SCAG and SB 821 Bicycle and
Pedestrian Program are taken off the top. The, remaining funds are
distributed to the three apportionment areas - Western Riverside (78%
transit operator, 22% commuter rail), Coachella Valley, and Palo Verde
Valley. Using as an example, if $12.5 million is available for the Coachella
Valley area and SunLine Transit Agency submits a Short Range Transit Plan
that only requires $12 million, the remaining funds would stay on the books
for Coachella Valley. If another operator is in place in Coachella Valley, they
could apply for the funds.
6) Timeliness of Spending Allocated Capital Funds - Several of the funds have
a shelf life of four years (year of allocation plus three years). If they are not
used, 'there is the danger of losing the funds. At a previous Committee
meeting, the transit operators provided a timeline of capital funds allocated
to them would be used. It was determined that operators provide a status
report to the Commission on a quarterly basis. Through the TEA process,
this would be monitored. In addition, staff is working with Federal Transit
Administration staff to develop and "go forward" policy which is modeled
after the AB 1012 "use it or lose it" policy. Staff expects to have the
policy submitted to the Committee by the end of the fiscal year.
7) Allocation of 2009 Measure "A" Funds: Western Riverside — This policy
issue has not yet been addressed.
Eric Haley, Executive Director, suggested that this policy be addressed two
years prior to the revenues come in. It will take several months to develop
a staff generated scenario and negotiate what the proper balance might be
and he proposed starting the process within 18 months.
Tanya Love continued and said that the Short Range Transit Plan kick off
meeting is scheduled for January 21, 2005. Two topics that will be discussed
are route productivity and timeliness of spending capital funds.
M/S/C (Miller/Tavaglione) to receive and file the status report on Transit
Policy Committee's accomplishments.
Transit Policy Committee Minutes
January 6, 2005
Page 4
7. RESERVE POLICY FOR LOCAL TRANSPORTATION FUNDS
Tanya Love stated that meetings were held with the local transit operators and
a consensus was reached that: a) Ten (10%) percent reserve should be
established for unforeseen cost increases; b) Reserves should be restricted to
maintaining .current service levels in the event of a revenue shortfall or
unforeseen emergency; c) Reserves should not be for service enhancement;
and, d) Each operator should have its own reserve fund.
Commissioner Terry Henderson expressed her appreciation for the amount of
time and effort by Commission and transit operator staff, and the cooperation
by all in developing the policy.
M/S/C (Tavaglione/Henderson) to:
11 Establish a transit operators' reserve policy of 10% for Coachella
Valley and Palo Verde VaOey apportionment areas;
2) Establish a transit operators' reserve policy of 10% for each of the
transit operators (public bus and commuter rail) in the Western
Riverside County apportionment area;
3) Revise the Funding Disbursement Policy so that 100% of the
operating funds are allocated and disbursed with two -tenths of the
disbursed over the next 11 months; and,
41 Forward to the Commission for final action.
8. • ADJOURNMENT
There being no other items to be discussed by the Transit Policy, Committee,
Chair Moore adjourned the meeting at 12:20 p.m.
Respectfully submitted,
Naty Kopenhaver
Clerk of the Board
AGENDA ITEM 6
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T r a n s i t P o l i c y C o m m i t t e e
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S U B J E C T :
E l e c t i o n o f O f f i c e r s
S T A F F R E C O M M E N D A T I O N :
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