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HomeMy Public PortalAbout2019-08-08 minutes MINUTES JEFFERSON CITY PUBLIC WORKS AND PLANNING COMMITTEE Council Chambers John G. Christy Municipal Building 320 East McCarty Street August 8, 2019 Committee Members Present: Attendance Ken Hussey 3 of 4 Ron Fitzwater 4 of 4 *David Kemna 4 of 4 Mark Schreiber 4 of 4 Laura Ward 4 of 4 *Arrived late Staff Present: Matt Morasch, Director of Public Works Don Fontana, Stormwater Engineer Mark Mehmert, Transit Division Manager Britt Smith, Operations Division Director Eric Seaman, Wastewater Division Director Eric Barron, Planning/MPO Manager Ryan Moehlman, City Counselor Steve Crowell, City Administrator Brenda Wunderlich, Administrative Supervisor Chairman Hussey called the meeting to order at 7:30 a.m. A quorum was present at this time. The following guests were present: Councilman Rick Mihalevich; Dick Otke; Gary Oberkrom; Eric Landwehr, Cole County Public Works; Nicole Roberts and Danisha Hogue, News Tribune. 1. Introductions Introductions were made at this time. 2. Approval of the July 11, 2019 Committee meeting minutes Councilwoman Ward moved and Councilman Schreiber seconded to approve the July 11, 2019 minutes, motion carried. Councilman Kemna was absent for this vote. *Councilman Kemna arrived at this time (7:33 a.m.). 3. New Business 1. Discussion of Right-of-Way Acquisition for Roundabout at Creek Trail and Edgewood Drive (Dick Otke, requestor) (Matt Morasch) Mr. Morasch stated Mr. Otke has had inquiries to purchase this lot and is wanting to know if the City plans to proceed with a roundabout at this location. There was discussion among Committee members, staff, and those present regarding the need to prioritize the roundabout due to the new school, the large volume of traffic on Edgewood, safety issues and Council authority to reallocate CIP fund allocations. Mr. Morasch explained that MODot does have a 50/50 cost share grant that staff could submit this project as it would fit the Minutes/Jefferson City Public Works and Planning Committee August 8, 2019 2 criteria. He stated the applications for the grants are due October 1st and recommended submitting this project. Mr. Moehlman encouraged the Committee to limit their discussion on this issue and stated it could be discussed at the August 19th City Council meeting closed session. 2. Update on 408 Lafayette (Jayme Abbott/Ryan Moehlman) Mr. Moehlman explained he had sent Committee members a memo regarding the update on this property and stated this property could also be discussed at the August 19th City Council meeting closed session. 3. Transit Cost Recovery for State Shuttles (Mark Mehmert) Mr. Mehmert explained Transit is proceeding with cost recovery of providing the shuttle service and have sent and invoice to the state for payment. 4. Dawson Street Stormwater (Matt Morasch) Mr. Morasch presented a solution to the stormwater problem and explained Ms. Griffin had done a drawing putting in a new outlet behind the homes, and removing the current garage at 202 Dawson and rebuilding it next to the home so it is not in the drainage channel. He stated he would follow up with the property owners on Dawson Street regarding this issue. 5. Street Patching on New Bedford Court Area Follow Up (Britt Smith) Mr. Morasch stated he wanted to make the Committee aware of a new process for repair of concrete streets. Mr. Smith explained the streets built in this era have chemical intrusion into the sawed joints from salt and fertilizer. Staff used to put asphalt in the cracks but it was short term and unslightly, or overlay the street which is expensive. He explained the new method is to mill the joint back to sound concrete, coat it with a binding agent and pour specially formulated concrete to the repair area, then re-saw the joint and seal it. Staff have other streets planned for this method in Covington Gardens, Whitney Woods, Monticello Acres and Scenic Drive. Chairman Hussey requested staff give this presentation to the full City Council at their meeting on August 19th. 6. Engineering Contract with Horner & Shifrin for Binder and Indian Hills Pump Station (Eric Seaman) Mr. Seaman explained the Binder Pump Station has old electrical and control systems which are no longer safe nor meet City Code. The Indian Hills Pump Station has pumps that are obsolete and the forcemain has leaked twice in the last 13 years. The cost for the upgrades and replacements is $264,340.00. Councilman Kemna moved and Councilman Fitzwater seconded to refer the contract to the City Council with recommendation to approve, motion carried. 7. Transit 5339 Grant (Mark Mehmert) Mr. Mehmert explained the grant funds are for buses, bus facilities, and bus equipment and staff proposes using the funds for replacing bus wash components, bus barn and bus wash overhead Minutes/Jefferson City Public Works and Planning Committee August 8, 2019 3 doors, upgrade of ParaTransit software, farecard system replacement, security systems in Transit facilities, security camera systems in buses and bus barn heaters. Councilwoman Ward moved and Councilman Kemna seconded to authorize staff to apply for the grants, motion carried. 8. Replacement of Railroad Crossing at Militia Drive (Britt Smith) Mr. Smith explained there is a current joint City/County project to extend the railroad spur in the industrial area west of Militia Drive. A recent inspection of the railroad crossing revealed the need for major repairs to the tracks and road crossing. Mr. Morasch stated there would need to be a joint City/County agreement to do the repairs to the tracks and crossing. Mr. Landwehr stated he felt the entire railroad spur should be a cooperative agreement with the City/County and would ask the County Commission for approval. 9. Airport Flood and Tornado Updates (Britt Smith) Mr. Smith gave a presentation showing the Street Division staff hours, equipment hours, disposal costs of both vegetative and non-vegetative tornado debris cleanup and also staff hours and equipment hours for the flood cleanup. He gave an update of the Airport explaining repairs to airfield pavement being made, the terminal building needing demolished, cleanup of the control tower and maintenance buildings, the corrosion issues with field lighting, the FAA owned Instrument Landing System, and update of the Levee with work on it to begin late fall or early winter. Possible funding sources include flood insurance proceeds, FEMA/SEMA funds, State Aviation Trust Fund Emergency Grant and MoDOT NPE Grant Fund. 4. Other Topics There were no other topics for discussion. 5. Citizen Opportunity to address Council/Staff on Stormwater and Other Public Works Issues  Request by Dr. Conley for Bus Shelter at American and Wildwood Drives (Mark Mehmert) Mr. Morasch stated Dr. Conley has requested a bus shelter at this location and staff has explained if they wanted to donate a shelter, staff would work to put one in. Mr. Mehmert stated the cost of a bus shelter is $5,000 plus the pad. 6. Adjourn Councilman Fitzwater moved and Councilwoman Ward seconded to adjourn the meeting at 9:18 a.m., motion carried.