HomeMy Public PortalAbout01 January 23, 2006 Budget & Implementation75662
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
MEETING AGENDA
TIME: 8:30 a.m. (PLEASE NOTE TIME CHANGE(
DATE: Monday, January 23, 2006
LOCATION: Board Chambers
County Administrative Center
4080 Lemon Street, 1st Floor
Riverside, CA 92501
RECORDS
***COMMITTEE MEMBERS* *
Bob Magee, Chair / Robert L. Schiffner, City of Lake Elsinore
Jeff Stone Vice Chair / District Three / County of Riverside
Barbara Hanna / Art Welch, City of Banning
Roger Berg / Jeff Fox, City of Beaumont
Robert Crain / George Thomas, City of Blythe
Gregory S. Pettis / Charles 'Bud" England, City of Cathedral City
Juan M. DeLara / Richard Macknicki, City of Coachella
Alex Bias / Henry "Hank" Hohenstein, City of Desert Hot Springs
Terry Henderson / Don Adolph, City of La Quinta
Rick Gibbs / Douglas McAllister, City of Murrieta
Ron Meepos / Alan Seman, City of Rancho Mirage
Steve Adams, City of Riverside
Chris Buydos / City of San Jacinto
John F. Tavaglione, District Two / County of Riverside
***STAFF***
Eric Haley, Executive Director
Theresia Trevino, Chief Financial Officer
***AREAS OF RESPONSIBILITY***
Annual Budget Development and Oversight
Countywide Strategic Plan
Legislation
Measure "A" Implementation and Capital Programs
Public Communications and Outreach Programs
Competitive Grant Programs: TEA 21-CMAQ & STP, Transportation Enhancement
and SB 821-Bicycle & Pedestrian
Property Management
SAFE/Freeway Service Patrol
TUMF Program
and other areas as may be prescribed by the Commission
Comments are welcomed by the Committee. If you wish to provide comments to the
Committee, please complete and submit a Testimony Card to the Clerk of the Commission.
11.36.06
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
B U D G E T A N D I M P L E M E N T A T I O N C O M M I T T E E
w w w , r c t c , o r g
A G E N D A *
* A c t i o n s m a y b e t a k e n o n a n y i t e m l i s t e d o n t h e a g e n d a
8 : 3 0 a . m . ( P l e a s e n o t e t i m e c h a n g e )
M o n d a y , J a n u a r y 2 3 , 2 0 0 6
B O A R D C H A M B E R S
C o u n t y A d m i n i s t r a t i v e C e n t e r
4 0 8 0 L e m o n S t r e e t , l s t F l o o r
R i v e r s i d e , C a l i f o r n i a
I n c o m p l i a n c e w i t h t h e A m e r i c a n s w i t h D i s a b i l i t i e s A c t a n d G o v e r n m e n t C o d e S e c t i o n
5 4 9 5 4 . 2 , i f y o u n e e d s p e c i a l a s s i s t a n c e t o p a r t i c i p a t e i n a C o m m i t t e e m e e t i n g , p l e a s e
c o n t a c t t h e C l e r k o f t h e C o m m i s s i o n a t ( 9 5 1 ) 7 8 7 - 7 1 4 1 . N o t i f i c a t i o n o f a t l e a s t 4 8 h o u r s
p r i o r t o m e e t i n g t i m e w i l l a s s i s t s t a f f i n a s s u r i n g t h a t r e a s o n a b l e a r r a n g e m e n t s c a n b e
m a d e t o p r o v i d e a c c e s s i b i l i t y a t t h e m e e t i n g .
1 . C A L L T O O R D E R
2 . R O L L C A L L
3 . P U B L I C C O M M E N T S
4 . A P P R O V A L O F M I N U T E S O c t o b e r 2 4 , 2 0 0 5 a n d N o v e m b e r 2 8 , 2 0 0 5
5 . A D D I T I O N S / R E V I S I O N S ( T h e C o m m i t t e e m a y a d d a n i t e m t o t h e A g e n d a
a f t e r m a k i n g a f i n d i n g t h a t t h e r e i s a n e e d t o t a k e i m m e d i a t e a c t i o n o n t h e
i t e m a n d t h a t t h e i t e m c a m e t o t h e a t t e n t i o n o f t h e C o m m i t t e e s u b s e q u e n t
t o t h e p o s t i n g o f t h e a g e n d a . A n a c t i o n a d d i n g a n i t e m t o t h e a g e n d a
r e q u i r e s 2 / 3 v o t e o f t h e C o m m i t t e e . i f t h e r e a r e l e s s t h a n 2 / 3 o f t h e
C o m m i t t e e m e m b e r s p r e s e n t , a d d i n g a n i t e m t o t h e a g e n d a r e q u i r e s a
u n a n i m o u s v o t e . A d d e d i t e m s w i l l b e p l a c e d f o r d i s c u s s i o n a t t h e e n d o f t h e
a g e n d a . )
6 . C O N S E N T C A L E N D A R - A l l m a t t e r s o n t h e C o n s e n t C a l e n d a r w i l l b e a p p r o v e d
i n a s i n g l e m o t i o n u n l e s s a C o m m i s s i o n e r ( s ) r e q u e s t s s e p a r a t e a c t i o n o n
s p e c i f i c i t e m ( s ) . I t e m s p u l l e d f r o m t h e C o n s e n t C a l e n d a r w i l l b e p l a c e d f o r
d i s c u s s i o n a t t h e e n d o f t h e a g e n d a .
Budget and Implementation Committee
January 23, 2006
Page 2
6A. INTERFUND LOAN ACTIVITY REPORT
Overview
This item is for the Committee to:
Pg. 1
1) Receive and file the lnterfund Loan Activity Report for the second
quarter ended December 31, 2005, and
2) Forward to the Commission for final action.
6B. QUARTERLY FINANCIAL STATEMENTS
Overview
This item is for the Committee to:
Pg. 3
1) Receive and file the Quarterly Financial Statements for the second
quarter ended December 31, 2005, and
2) Forward to the Commission for final action.
6C. SINGLE SIGNATURE AUTHORITY REPORT
Overview
This item is for the Committee to:
Pg. 10
1) Receive and file the Single Signature Authority Report for the
second quarter ended December 31, 2005, and
2) Forward to the Commission for final action.
Budget and Implementation Committee
January 23, 2006
Page 3
7. MEMORANDUM OF UNDERSTANDING NO. 06-31-016-00 FOR FUNDING OF
THE CANTU-GALLEANO RANCH ROAD INTERCHANGE
Overview
This item is for the Committee to:
Pg. 12
1) Approve the Memorandum of Understanding (MOU) No. 06-31-
016-00 for the Measure A balance amount for the Cantu-Galleano
Road interchange project programmed for $2,734,000; and
2) Authorize the Chairman, pursuant to Legal Counsel review, to
execute the MOU on behalf of the Commission; and
3) Forward to the Commission for final action.
8. MEMORANDUM OF UNDERSTANDING NO. 06-31-017-00 FOR THE FUNDING
AND JOINT DEVELOPMENT OF STATE HIGHWAY 111 IMPROVEMENTS
WITHIN THE CITY OF INDIO
Pg. 23
Overview
This item is for the Committee to:
1) Approve Memorandum of Understanding (MOU) No. 06-31-017-
00 for the funding reimbursement of State Highway 111
Jefferson Street to Madison Street Improvements within the City
of Indio for a total amount not to exceed $3,200,000;
2) Authorize the Chairman, pursuant to Legal Counsel review, to
execute the MOU on behalf of the Commission; and
3) Forward to the Commission for final action.
Budget and Implementation Committee
January 23, 2006
Page 4
9. MID -YEAR BUDGET ADJUSTMENTS
Overview
This item is for the Committee to:
Pg. 39
1) Approve a $306,000 increase in expenditures for recruitment,
employment screening, office reconfiguration and office systems,
and salaries and benefits;
2) Approve a $65,000 increase in Service Authority for Freeway
Emergencies (SAFE) general legal costs related to litigation; and
3) Forward to the Commission for final action.
10. FISCAL YEAR 2004/05 COMMISSION AUDIT RESULTS
Overview
This item is for the Committee to:
Pg. 42
1) Receive and file the Fiscal Year (FY) 2004/05 Comprehensive
Annual Financial Report;
2) Receive and file the FY 2004/05 Local Transportation Fund
Audited Financial Statements;
3) Receive and file the FY 2004/05 State Transit Assistance Fund
Audited Financial Statements;
4) Receive and file the FY 2004/05 Compliance Report;
5) Receive and file the FY 2004/05 Audit Results Report;
6) Receive and file the FY 2004/05 Management Letter;
7) Receive and file the FY 2004/05 Agreed -Upon Procedures Report
related to the Commuter Assistance Program incentives;
8) Receive and file the FY 2004/05 Agreed -Upon Procedures Report
related to the Appropriation Limit Calculation; and
9) Forward to the Commission for final action.
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B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
J a n u a r y 2 3 , 2 0 0 6
P a g e 5
1 1 . D E V E L O P M E N T O F A C C O U N T A B I L I T Y P R O G R A M
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
P g . 9 1
1 ) A p p r o v e t h e c o n c e p t u a l f r a m e w o r k f o r a C o m m i s s i o n
A c c o u n t a b i l i t y P r o g r a m ;
2 ) D i r e c t s t a f f t o d e v e l o p s p e c i f i c a c c o u n t a b i l i t y m e a s u r e s b a s e d o n
s u c h f r a m e w o r k a n d p r e s e n t s u c h g u i d e l i n e s t o t h e C o m m i s s i o n f o r
i t s f u t u r e r e v i e w a n d a p p r o v a l ;
3 ) R e c e i v e a n d f i l e t h e m a n a g e m e n t c e r t i f i c a t i o n s ; a n d
4 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
1 2 . M I D - Y E A R R E V E N U E P R O J E C T I O N S
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 3 .
P g . 9 6
1 ) A p p r o v e t h e M i d - Y e a r R e v e n u e P r o j e c t i o n s ;
2 ) A p p r o v e t h e b u d g e t a d j u s t m e n t s t o r e f l e c t t h e r e v i s e d M e a s u r e A
r e v e n u e s o f $ 1 4 , 3 7 6 , 0 0 0 a n d e x p e n d i t u r e s o f $ 7 , 0 6 5 , 0 0 0 ;
3 ) A p p r o v e t h e b u d g e t a d j u s t m e n t s t o r e f l e c t t h e r e v i s e d L o c a l
T r a n s p o r t a t i o n F u n d ( L T F ) P l a n n i n g r e v e n u e s o f $ 7 4 7 , 7 2 8 a n d
e x p e n d i t u r e s o f $ 7 4 7 , 7 2 8 ; a n d
4 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
F I S C A L Y E A R 2 0 0 6 / 0 7 L O C A L T R A N S P O R T A T I O N F U N D A N D M E A S U R E A
R E V E N U E P R O J E C T I O N S
O v e r v i e w
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
P g . 1 0 1
1 ) A p p r o v e t h e p r o j e c t i o n s o f t h e L o c a l T r a n s p o r t a t i o n F u n d ( L T F )
a p p o r t i o n m e n t f o r t h e W e s t e r n R i v e r s i d e C o u n t y , C o a c h e l l a V a l l e y ,
a n d P a l o V e r d e V a l l e y a r e a s ;
2 ) A p p r o v e t h e p r o j e c t i o n s f o r M e a s u r e A a n d t h e r e l a t e d a l l o c a t i o n s ;
a n d
3 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
Budget and Implementation Committee
January 23, 2006
Page 6
14. AMENDMENT TO FY 2005/06 MEASURE A CAPITAL IMPROVEMENT PLAN
FOR LOCAL STREETS AND ROADS FOR THE CITY OF PALM SPRINGS
Pg. 106
15.
Overview
This item is for the Committee to:
1) Approve the amendment to the FY 2005/06 Measure A Capital
Improvement Plan for Local Streets and Roads for the City of Palm
Springs as submitted; and
2) Forward to the Commission for final action.
STATE AND FEDERAL. LEGISLATIVE UPDATE
Overview
This item is for the Committee to:
Pg. 110
1) Approve the following bill positions:
SB 1165 (Dutton, R-Rancho Cucamonga) — SUPPORT
AB 1838 (Oropeza, D-Long Beach) — SUPPORT;
2) Receive and file the state and federal legislative update; and
3) Forward to the Commission for final action.
16. ITEMS PULLED FROM CONSENT CALENDAR AGENDA
17. ELECTION OF OFFICERS
18. COMMISSIONERS / STAFF REPORT
Overview
1) This item provides the opportunity for the Commissioners and staff
to report on attended and upcoming meeting/conferences and
issues related to Commission activities.
19. ADJOURNMENT AND NEXT MEETING
The next Budget and Implementation Committee meeting is scheduled to be
held at 8:30 A.M., Monday, February 27, 2006, Board Chambers, 1" Floor,
County Administrative Center, 4080 Lemon Street, Riverside:
ATTENDANCE ROSTER
BUDGET AND IMPLEMENTATION COMMITTEE MEETING
MONDAY, JANUARY 23, 2006 9:30 A.M.
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A G E N D A I T E M 4
M i n u t e s
RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON
BUDGET AND IMPLEMENTATION COMMITTEE
Monday, October 24, 2005
MINUTES
1. CALL TO ORDER
The meeting was called to order by Chairman Bob Magee at 10:03 a.m., in
the Board Chambers at the County of Riverside Administrative Center,
4080 Lemon Street, First Floor, Riverside, California, 92501.
2. ROLL CALL
Members/Alternates Present Members Absent
Roger Berg
Chris Buydos
Barbara Hanna
Terry Henderson
Bob Magee
Paul Marchand
Ameal Moore
Jeff Stone
John F. Tavaglione
Robert Crain
Juan DeLara
Ron Meepos
Kelly Seyarto
Matt Weyuker
3. PUBLIC COMMENTS
There were no requests from the public to speak.
4. ADDITIONS / REVISIONS
Eric Haley, Executive Director, noted additional information for Agenda
Item 8, "Amendment to Measure `A" Capital Improvement Plan for Local
Streets and Roads for the Cities of Desert Hot Springs and Palm Springs'.
Budget and Implementation Committee Minutes
October 24, 2005
Page 2
5. APPROVAL OF MINUTES — June 27 and August 22, 2005
M/S/C (Stone/Buydos) to approve the June 27 and August 22, 2005
minutes as submitted.
Abstain: Henderson — August 22
Marchand — June 27 and August 22
6. CONSENT CALENDAR
M/S/C (Henderson/Tavaglione) to approve the following Consent Calendar
items and forward to the Commission for final action.
6A. INTERFUND LOAN ACTIVITY REPORT
Receive and file the Interfund Loan Activity Report for the month
ended September 30, 2005.
6B. SINGLE SIGNATURE AUTHORITY REPORT
Receive and file the Single Signature Authority Report for the first
quarter ended September 30, 2005.
6C. QUARTERLY FINANCIAL STATEMENTS
Receive and file the Quarterly Financial Statements for the period
ended September 30, 2005.
7. FISCAL YEAR 2006-2010 MEASURE "A" FIVE YEAR CAPITAL
IMPROVEMENT PLAN FOR LOCAL STREETS AND ROADS FOR THE CITIES
OF BEAUMONT AND INDIO
Jerry Rivera, Program Manager, presented the FY 2006-2010 Measure "A"
Five -Year Capital Improvement Plan for Local Streets and Roads for the
Cities of Beaumont and Indio. He noted that notall of the cities have
submitted the required documents.
M/S/C (Henderson/Stone) to:
1) Approve the FY 2006-10 Measure "A" Five Year Capital
Improvement Plan for Local Streets and Roads for the Cities of
Beaumont and Indio; and,
2) Forward to the Commission for final action.
Budget and Implementation Committee Minutes
October 24, 2005
Page 3
8. AMENDMENT TO MEASURE "A" CAPITAL IMPROVEMENT PLAN FOR
LOCAL STREETS AND ROADS FOR THE CITIES OF DESERT HOT SPRINGS
AND PALM SPRINGS
Jerry Rivera presented the requests from the Cities of Desert Hot Springs
and Palm Springs to amend their Measure "A" Capital Improvement Plans for
Local Streets and Roads.
M/S/C (Buydos/Stone) to approve the amendment to the:
1) FY 2005 Measure "A" Capital Improvement Plan for Local
Streets and Roads for the City of Desert Hot Springs;
2) FY 2006 Measure "A" Capital Improvement Plan for Local
Streets and Roads for the City of Palm Springs; and,
3) Forward to the Commission for final action.
9. REQUEST FROM THE CITY OF BANNING TO REPROGRAM FISCAL YEAR
2004-2005 SB 821 BICYCLE AND PEDESTRIAN FACILITIES PROGRAM
FUNDS
M/S/C (Stone/Henderson) to:
1) Approve the request from the City of Banning to reprogram
FY 2004-05 SB 821 funds; and,
2) Forward to the Commission for final action.
10. FUND TRANSFER AGREEMENT NO. 06-45-550 FOR OPERATION OF A
FREEWAY SERVICE PATROL PROGRAM IN RIVERSIDE COUNTY
Jerry Rivera provided a brief overview of the fund transfer agreement with
the State of California Department of Transportation for the Freeway Service
Patrol (FSP) program.
M/S/C (Buydos/Marchand) to:
1) Approve the Fund Transfer Agreement No. 06-45-550 with the
State of California Department of Transportation for the
Riverside County Freeway Service Patrol program in the amount
of $1,175,933 in State funding for FY 2005-06;
2) Authorize the Chairman, pursuant to Legal Counsel review, to
execute the Agreement on behalf of the Commission; and,
3) Forward to the. Commission for final action.
Budget and Implementation Committee Minutes
October 24, 2005
Page 4
11. 2005 TRANSPORTATION ENHANCEMENT PROGRAM FUNDING
RECOMMENDATIONS
Shirley Medina, Program Manager, provided an overview of the Transportation
Enhancement (TE) program and the evaluation process and criteria. She then
reviewed the proposed TE funding recommendations and the estimated
timeline for programming.
In response to Commissioner John Tavaglione's question regarding
opportunities to increase a jurisdiction's local match, Shirley Medina responded
that the evaluation meeting was a jurisdiction's final opportunity to modify its
respective projects.
M/S/C (Buydos/Marchand) to:
1) Allocate Transportation Enhancement (TE) funds as presented in
the Technical Advisory Committee funding recommendations
listing;
2) Submit proposed TE funding recommendations to Ca!trans
Headquarters; and,
3) Forward to the Commission for final action.
12. DEVELOPMENT OF PROJECT MANAGEMENT DATABASE
Shirley Medina reviewed the need and benefit for the development of a project
management database and provided an overview of the envisioned capabilities.
She then explained the project schedule and budget.
M/S/C (Henderson/Buydos) to:
1) Approve the development and implementation of a Project
Management Database to be funded by Local Transportation
Funds;
2) Issue a Request for Proposal for the development and
implementation of a Project Management Database; and,
3) Forward to the Commission for final action.
13. TUMF REGIONAL ARTERIAL PRIORITY PROJECT RECOMMENDATION FOR
THE CITY OF RIVERSIDE
Marilyn Williams, Director of Regional Programs and Public Affairs, briefly
reviewed the request from the City of Riverside for TUMF Regional funding
for the Van Buren Boulevard widening project.
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B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e M i n u t e s
O c t o b e r 2 4 , 2 0 0 5
P a g e 5
M / S / C ( M o o r e / H e n d e r s o n ) t o :
1 ) A p p r o v e t h e C i t y o f R i v e r s i d e '