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Home My Public Portal About02 February 10, 1999 Executive76459 ' IVERSIDE COUNTY TRANSPORTATION COMMISSION EXECUTIVE COMMITTEE AGENDA TIME: 8:15 a.m. DATE: Wednesday, February 10, 1999 LOCATION: Coachella Valley Association of Governments Conference Room 73-710 Fred Waring Drive, #200 Palm Desert, California 92260 Executive Committee Members Jack van Haaster, City of Murrieta, Chairman Dick Kelly, City of Palm Desert Alex Clifford, City of Riverside Ron Roberts, City of Temecula Tom Mullen, County of Riverside John Tavaglione, County of Riverside Jim Venable, County of Riverside Eric Haley, Executive Director Comments are welcomed by the Committee. if you wish to provide comments to the Commission, please complete and submit a Testimony Card to the Clerk of the Committee. 11.36.21 RIVERSIDE COUNTY TRANSPORTA TION COMMISSION EXECUTIVE COMMITTEE COACHELLA VALLEY ASSOCIATION OF GOVERNMENTS CONFERENCE ROOM 73-710 FRED WARING DRIVE, #200 PALM DESERT, CALIFORNIA WEDNESDAY, FEBRUARY 10, 1999 8:15 A.M. AGENDA. *Action may be taken on any items listed on the agenda. 1. CALL TO ORDER. 2. PUBLIC COMMENTS. 3. PROPOSAL NOT TO SCHEDULE AN RCTC MEETING IN AUGUST Staff recommends that the Commission approve the proposal to cancel RCTC's Committee meetings on July 26, 1999 and the Commission meeting in August 11, 1999. 4. AUTHORITY FOR EXECUTIVE DIRECTOR TO BUDGET $ 10,000 FOR CASUAL EMPLOYEES FOR FY 1998/99 Staff recommends that the Commission authorize the Executive Director to budget $10,000 to hire casual employees to assist with staff workload. 5. CLASSIFICATION AND SALARY SURVEY Staff recommends that the Commission receive and file the status report on the classification and salary review. 6. PROPOSAL TO CHANGE THE BUDGET AND IMPLEMENTATION COMMITTEE MEETING TIME FROM 3:00 P.M. TO 2:30 P.M. Staff recommends that the Commission approve Ordinance No. 99-02, Ordinance of the Riverside County Transportation Commission amending the Administrative Code to reflect the Meeting Time Change of the Budget and Implementation Committee. 7. CLOSED SESSION Public Employee Performance Evaluation, Pursuant to Section 54957. Title of Position: Executive Director 8. ADJOURNMENT AGENDA ITEM #3 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: February 10, 1999 TO: Executive Committee FROM: Eric Haley, Executive Director SUBJECT: Proposal Not to Schedule An RCTC Meeting in August There are a number of local agencies in Riverside County that do not schedule meetings during the month of August. The purpose for RCTC staff recommending going dark in August is threefold: 1) Commissioners who plan on a vacation in August will not miss a Commission meeting; 2) It allows staff to take vacation time; and, 2) It allows staff to catch up on their work. The Commission, by not having a meeting on August 1 1 `h, will not schedule a meeting of the Plans/Programs and Budget/Implementation Committees on July 26th. If the Commission approves the proposal, staff will review and adjust their schedule so that agenda items are presented to the appropriate Committee without affecting any of its programs and projects. STAFF RECOMMENDATION: That the Commission approve the proposal to cancel RCTC's Committee meetings on July 26 and the Commission meeting in August 11. nk AGENDA ITEM #4 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: February 10, 1999 TO: Executive Committee FROM: Eric Haley, Executive Director SUBJECT: Authority for Executive Director to Budget $10,000 for Casual Employees for FY 1998/99 The Commission's Personnel Policies and Procedures, approved December 9, 1998, included a Casual Employee Category. This is to allow the Executive Director to hire casual employees in a variety of job categories to fill short term jobs, to manage periods of heavy workload, to cover transitional periods caused by a position vacancy or to assist in special train events. Casual employees are employees who work in a non -budgeted position on an as needed basis, generally for less than six months (not more than 1039 hours for the year) and who are paid an hourly rate. When hiring a casual employee, the duties of the position, hours worked, rate of pay, and the expected period of employment will be made clear. Benefits eligibility for casuals is limited, as appropriate, to state mandated benefits, such as workers' compensation. A casual employee's employment does not carry with it the guarantee of a full week's work and is not deemed to have continuity of service with RCTC. Casual employees applying for a regular position will be required to go through the recruitment process. I would like to propose that the Commission authorize the Executive Director to budget $ 10,000 for the remainder of the FY 98-99. STAFF RECOMMENDATION: To authorize the Executive Director to budget $10,000 to hire casual employees to assist with staff workload. AGENDA ITEM #5 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: February 10, 1999 TO: Executive Committee FROM: Eric Haley, Executive Director SUBJECT: Classification and Salary Survey The Commission, last year, authorized the Executive Director to perform a classification and salary survey every odd year starting in 1999. In order for the study to be completed in time for approval of the FY 99-2000 budget, staff has started to solicit request for proposal. The scope of services for the request for proposal includes: 1) A review of the RCTC organization and the existing position classifications representing management, professional, technical and support staff; 2) To obtain classification and compensation data, by survey form and telephone contact, from agencies with the same role as RCTC, such as the San Bernardino Associated Governments, Orange County Transportation Authority, Ventura County Transportation Commission, Fresno County Transportation Authority, Santa Clara County Traffic Authority and Sacramento Transportation Authority; 3) Using analysis of comparative data, provide classification and compensation recommendations for consideration by the Riverside County Transportation Commission which reflect salaries which are fair, internally consistent, reasonable, and externally competitive; 4) That the study be completed by March 26, 1999 at a cost not to exceed $ 10,000. Staff will present the result of the study to the Executive Committee at their April meeting. STAFF RECOMMENDATION: That the Commission receive and file the status report on the classification and salary survey. nk AGENDA ITEM #6 RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: February 10, 1999 TO: Executive Committee FROM: Eric Haley, Executive Director SUBJECT: Proposal to Change the Budget and Implementation Committee Meeting Time from 3:00 P.M. to 2:30 P.M. The Commission's Budget and Implementation Committee meets on the fourth Monday of each month at 3:00 p.m. The Coachella Valley Associated Governments' (CVAG) Executive Board meeting is scheduled on the last Monday of each month at 6:00 p.m. Commissioners who are members of the Budget and Implementation Committee and the CVAG Executive Board do not have sufficient time to travel from Riverside to Palm Desert and arrive on time for the CVAG Executive Board meeting. To remedy the problem, it is recommended that the Budget and Implementation Committee meeting time be scheduled one half hour earlier ( at 2:30 p.m.). By doing so, the Commission's Plans and Programs Committee meeting (that meets on the same day starting at 12 Noon) must be completed by 2:15 p.m. and staff does not see this as a problem. The attached Ordinance No. 99-02 will amend the Administrative Code to reflect the change in the Budget and Implementation Committee meeting time. STAFF RECOMMENDATION: That the Commission approve Ordinance No. 99-02, Ordinance of the Riverside County Transportation Commission Amending the Administrative Code. nk ORDINANCE NO. 99-02 AN ORDINANCE AMENDING THE RIVERSIDE COUNTY TRANSPORTATION COMMISSION'S ADMINISTRATIVE CODE WHEREAS, by Ordinance 93-003, the Riverside County Transportation Commission has enacted Administrative Code; and WHEREAS, by Ordinance Nos. 94-001, 94-002, 95-001, 95-002, 98-002, and 99- 01, the Riverside County Transportation Commission has amended its Administrative Code; and WHEREAS, the Commission has determined that it is now necessary to amend again its Administrative Code to change the time in which the Budget and Implementation Committee meetings are to be held. NOW, THEREFORE, the Riverside County Transportation Commission hereby ordains as follows: Section 1: Article III, Section H(1)(a) of the Administrative Code is hereby amended to read as follows: 1. The following Committees of the Commission are hereby created: (a) The Budget and Implementation Committee: This Committee shall be composed of fourteen regular members of the Commission selected by the Chair to provide adequate representation from the western and desert areas of the County. Subject to supervision by the Commission, the jurisdiction of the Committee shall be as follows: annual budget development and oversight; countywide strategic plan; legislation; Measure implementation and capital programs; public communications and outreach programs; competitve grant programs; TEA 21 (CMAQ & STP); and other areas as may be prescribed by the Commission. Meetings shall be held at 2:30 p.m. on the fourth Monday of the month at the offices of the Commission, unless otherwise determined by the Committee or the Commission. Section 2: This ordinance shall be effective on February 10, 1999. APPROVED AND ADOPTED this 10t' day of February, 1999. Jack F. van Haaster, Chairman Riverside County Transportation Commission ATTEST: Naty Kopenhaver, Clerk of the Riverside County Transportation Commission