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04 April 24, 2006 Budget & Implementation76602 • • RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON BUDGET AND IMPLEMENTATION COMMITTEE MEETING AGENDA TIME: 9:30 a.m. DATE: Monday, April 24, 2006 LOCATION: Board Chambers County Administrative Center 4080 Lemon Street, 1" Floor Riverside, CA 92501 RECORDS ***COMMITTEE MEMBERS*** Jeff Stone, Chair / District Three / County of Riverside Barbara Hanna, Vice Chair / Art Welch, City of Banning Roger Berg / Jeff Fox, City of Beaumont Robert Crain / Joseph DeConinck, City of Blythe Gregory S. Pettis / Charles "Bud" England, City of Cathedral City Juan M. DeLara / Richard Macknicki, City of Coachella Alex Bias / Yvonne Parks, City of Desert Hot Springs Bob Magee / Robert L. Schiffner, City of Lake Elsinore Terry Henderson / Don Adolph, City of La Quinta Rick Gibbs / Douglas McAllister, City of Murrieta Ron Meepos / Alan Seman, City of Rancho Mirage Steve Adams, City of Riverside Jim Ayres / Chris Buydos, City of San Jacinto John F. Tavaglione, District Two / County of Riverside ***STAFF*** Eric Haley, Executive Director Theresia Trevino, Chief Financial Officer ***AREAS OF RESPONSIBILITY*** Annual Budget Development and Oversight Countywide Strategic Plan Legislation Measure A Implementation and Capital Programs Public Communications and Outreach Programs Competitive Grant Programs: TEA 21-CMAQ & STP, Transportation Enhancement and SB 821-Bicycle & Pedestrian Property Management SAFE/Freeway Service Patrol TUMF Program and other areas as may be prescribed by the Commission Comments are welcomed by the Committee. If you wish to provide comments to the Committee, please complete and submit a Testimony Card to the Clerk of the Commission. 11.36.06 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION BUDGET AND IMPLEMENTATION COMMITTEE www.rctc.org AGENDA* *Actions may be taken on any item listed on the agenda 9:30 a.m. Monday, April 24, 2006 BOARD CHAMBERS County Administrative Center 4080 Lemon Street, 1st Floor Riverside, California In compliance with the Americans with Disabilities Act and Government Code Section 54954.Z, if you need special assistance to participate in a Committee meeting, please contact the Clerk of the Commission at (951) 787-7141. Notification of at least 48 hours prior to meeting time will assist staff in assuring that reasonable arrangements can be made to provide accessibility at the meeting. 1. CALL TO ORDER 2. ROLL CALL 3. PUBLIC COMMENTS 4. APPROVAL OF MINUTES 5. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda after making a finding that there is a need to take immediate action on the item and that the item came to the attention of the Committee subsequent to the posting of the agenda. An action adding an item to the agenda requires 2/3 vote of the Committee. if there are less than 2/3 of the Committee members present, adding an item to the agenda requires a unanimous vote. Added items will be placed for discussion at the end of the agenda.) Budget and Implementation Committee April 24, 2006 Page 2 6. CONSENT CALENDAR - All matters on the Consent Calendar will be approved in a single motion unless a Commissioner(s) requests separate action on specific item(s). Items pulled from the Consent Calendar will be placed for discussion at the end of the agenda. 6A. SINGLE SIGNATURE AUTHORITY REPORT Overview This item is for the Committee to: Pg. 1 1) Receive and file the Single Signature Authority Report for the third quarter ended March 31, 2006; and 2) Forward to the Commission for final action. 6B. QUARTERLY INVESTMENT REPORT Overview This item is for the Committee to: Pg. 3 1) Receive and file the Quarterly Investment Report for the quarter ended March 31, 2006; and 2) Forward to the Commission for final action. 7. AMENDMENT TO THE CONTRACT WITH WESTERN AREA SECURITY GUARD SERVICES (WASS) FOR A TWO MONTH EXTENSION Overview This item is for the Committee to: Pg. 14 1) Authorize a two month extension of the current agreement with WASS; 2) Authorize a contract amendment amount of"$130,673; 3) Authorize staff to bring the contract recommendation directly to the Commission for action in June; and 4) Forward to the Commission for final action. • • Budget and Implementation Committee , April 24, 2006 Page 3 8. RELEASE REQUEST FOR PROPOSALS FOR "ON -CALL" RIGHT OF WAY SERVICES Overview This item is for the Committee to: Pg. 17 1) Authorize the release of Requests for Proposal for On -Call Right of Way Services in the field of: (1) Title and Escrow Services; (2) Right of Way Engineering and Surveying Services; (3) Residential, Commercial, Industrial, and Agricultural Property Appraisal Services; (4) Goodwill Appraisal Services; (5) Furniture, Fixtures and . Equipment Appraisal Services; (6) Review Appraisal Services; and (7) Right of Way Acquisition and Relocation, Real Property Searches, Identification and Feasibility Studies for Replacement and Mitigation Sites, Cost Estimates, and Utilities Relocation; and 2) Forward to the Commission for final action. AMENDMENT TO MEMORANDUM OF UNDERSTANDING (MOU) NO. 23-001 FOR THE PERRIS MULTIMODAL TRANSIT CENTER Overview This item is for the Committee to: Pg. 20 1) Authorize staff to amend the Perris Multimodal Transit Center MOU No. 23-001 with the Riverside Transit Agency (RTA) to incorporate additional funding of $1,050,000 of Transportation Uniform Mitigation Fee (TUMF) and $ 1,352,472 of Transportation Enhancement (TE) funds for a total MOU of $4,719,605; and 2) Forward to the Commission for final action. 10. RECURRING CONTRACTS FOR FISCAL YEAR 2006/07 Overview This item is for the Committee to: 1) Approve the Recurring Contracts for Fiscal Year 2006/07; and 2) Forward to the Commission for final action. Pg. 22 Budget and Implementation Committee April 24, 2006 Page 4 11. PROPOSED BUDGET FISCAL YEAR 2006/07 Overview This item is for the Committee to: Pg. 26 1) Discuss, review and provide guidance on the proposed Budget for Fiscal Year (FY) 2006/07; 2) Open the public hearing to receive input and comments on the proposed FY 2006/07 budget on May 10, 2006 and on May 22, 2006 and close the public hearing on June 14, 2006; and 3) Forward to the Commission for final action. 12. AGREEMENT NO. 06-45-046-00 FOR FREEWAY SERVICE PATROL TOW TRUCK SERVICE Overview This item is for the Committee to: Pg. 46 1) Award Agreement No. 06-45-046-00 to Tri-City Towing for tow truck service on Beat No. 2 of the Freeway Service Patrol program at a cost of $50.00 per hour per truck; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Forward to the Commission for final action. 13. AGREEMENT NO. 06-45-050-00 WITH THE DEPARTMENT OF CALIFORNIA HIGHWAY PATROL FOR OPERATION OF THE FREEWAY CALL BOX SYSTEM FROM JULY 1, 2006 THROUGH JUNE 30, 2009 Pg. 49 Overview This item is for the Committee to: 1) Approve Agreement No. 06-45-050-00 with the State of California, Department of California Highway Patrol, for the operation of the call box system from July 1, 2006 through June 30, 2009; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Forward to the Commission for final action. • Budget and Implementation Committee April 24, 2006 Page 5 14. ITEMS PULLED FROM CONSENT CALENDAR AGENDA 15. COMMISSIONERS / STAFF REPORT Overview This item provides the opportunity for the Commissioners and staff to report on attended and upcoming meeting/conferences and issues related to Commission activities. 16. ADJOURNMENT AND NEXT MEETING The next Budget and Implementation Committee meeting is scheduled to be held at 9:30 a.m., Monday, May 22, 2006, Board Chambers, 1st Floor,, County Administrative Center, 4080 Lemon Street, Riverside. ATTENDANCE ROSTER BUDGET AND IMPLEMENTATION COMMITTEE MEETING MONDAY, APRIL 24, 2006 9:30 A.M. NAME l "4, c,n- t-a\_(., Av{s•C„l tc�E G�,6 0J' I REPRESENTING 12-:%„r a'2,c, ,,s_ �3 & v ps,��., ouA�.�.�e- ?,,.) o TELEPHONE OR E-MAIL # 2_2-ogs C� 76 T_ ZS-to 740 -29?--3sD � �(t. o crt -a-4 9St-qs�-tda0 5"./ 51G/ • AGENDA ITEM 4 • Minutes • RIVERS/DE COUNTY TRANSPORTATION COMMISSION BUDGET AND IMPLEMENTATION COMMITTEE Monday, February 27, 2006 MINUTES 1. CALL TO ORDER The meeting of the Budget and Implementation Committee was called to order by Chair Jeff Stone at 9:35 a.m., in the Board Room at the County of. Riverside Administrative Center, 4080 Lemon Street, First Floor, Riverside, California, 92501. 2. ROLL CALL Members/Alternates Present Members Absent Steve Adams Roger Berg Rick Gibbs Barbara Hanna Terry Henderson Bob Magee John Tavaglione Jeff Stone Alex Bias Chris Buydos Robert Crain Juan DeLara Ron Meepos Gregory Pettis 3. PUBLIC COMMENTS There were no requests from the public to speak. 4. ADDITIONS / REVISIONS There were no additions or revisions to the agenda. 5. APPROVAL OF MINUTES - January 23, 2006 M/S/C (Henderson/Tavaglione) to approve the minutes of January 23, 2006 as submitted. • Budget and Implementation Committee Minutes February 27, 2006 Page 2 6. CONSENT CALENDAR M/S/C (Henderson/Tavaglione) to approve the following Consent Calendar item: 6A. QUARTERLY INVESTMENT REPORT 1) Receive and file the Interfund Loan Activity Report for the second quarter ended December 31, 2005, and 2) Forward to the Commission for final action. 7. AWARD AMENDMENT NO. 3, AGREEMENT NO. 02-31-043-03 TO CH2M HILL FOR THE PERFORMANCE OF PRELIMINARY ENGINEERING SERVICES FOR THE PREPARATION OF AN ADMINISTRATIVE DRAFT PROJECT REPORT AND ENVIRONMENTAL DOCUMENT FOR THE STATE ROUTE 79 REALIGNMENT PROJECT Hideo Sugita, Deputy Executive Director, provided an overview of the development of the Project Study Report (PSR), draft Environmental Document (ED) and the amendments for the SR-79 realignment project. Hideo Sugita also explained that the purpose of this project is to create a facility that keeps the regional traffic off the local and regional streets and move the traffic through the valley area more efficiently. In response to Commissioner Terry Henderson's question regarding the additional funds, Hideo Sugita stated the funds are part of the overall contract and as funds become available staff will incorporate them and make internal budget adjustments. At this time, Hideo Sugita displayed the SR-79 realignment project map and explained the proposed alignments. At the request of Eric Haley, Executive Director, Hideo Sugita explained the total current resources committed and the environmental challenges of the project. In response to Commissioner Roger Berg's question regarding the Commission's preferred route, Hideo Sugita responded that staff ,has not had the Commission take position on a particular route. Staff is waiting for the conclusion of the technical studies to bring forward the information to the Commission to consider as an action, noting that there are positives and negatives to all the alignments. • O • Budget and Implementation Committee Minutes February 27, 2006 Page 3 M/S/C (Henderson/Tavaglione) to: 1) Award of Agreement No. 02-31-043-03 (Amendment No. 3 to Master Agreement) to CH2M Hill based on the negotiated project scope, schedule and cost for the realignment of SR-79 in the vicinity of the cities of San Jacinto and Hemet for the development of an administrative draft Project Report and Environmental Document (PR/ED) (the Project). This amendment will not increase the currently approved not to exceed amount for this consultant services contract. The revised scope of services will be funded by rescoping the Project back from the completion of a final PR/ED to the completion of the administrative draft PR/ED by taking the actions noted below in recommendations 2 and 3; 2) Authorize the use of contingency funds in the amount of $1,807,873 that were established by Amendment No. 2 (Agreement No. 06=31-516) to fund a portion of the attached newly defined scope of services that will be required to take the Project to the administrative draft level of the PR/ED; 3) Authorize the reallocation of the existing scope of services that are currently valued at $1,428,639 from approved Amendment No. 1 (Agreement No. 05-31-532) to fund the remainder of the revised scope of services defined in Amendment No. 3 to take the Project to the Administrative Draft level of the PR/ED; 4) Authorize staff to work with the consultant team to develop a revised scope of work that will move the Project from the administrative draft level to the final PR/ED; 5) Authorize the Chair, pursuant to legal counsel review, to execute Agreement No. 02-31-043-03 on behalf of the Commission; and 6) Forward to the Commission for final action. 8. ANNUAL INVESTMENT POLICY REVIEW Michele Cisneros, Accounting Manager, updated the Committee on the revisions to the annual investment policy. M/S/C (Henderson/Hanna) to: 1) Adopt the Investment Policy; and 2) Forward to the Commission for final action. Budget and Implementation Committee Minutes February 27, 2006 Page 4 9. FISCAL YEAR 2004/05 TDA AND MEASURE A AUDIT RESULTS Michele Cisneros provided an overview of the completed audits for FY 2004/05 and noted that the Audit Ad Hoc Committee directed staff to review best practices and applicable regulations to determine if any changes should be proposed to the Commission's transit capital grant funding process and fare ratio policy. M/S/C (Henderson/Hanna) to: 1) Receive and file the Transportation Development Act (TDA) and Measure A audit results report for the Fiscal Year 2004/05; and 2) Forward to the Commission for final action. 10. PROPOSED POLICY GOALS AND OBJECTIVES FOR FISCAL YEAR 2006/07 BUDGET Michele Cisneros provided an overview of the revised categories and the new focuses to the Commission's goals and objectives for the FY 2006/07 budget. A public hearing regarding the proposed budget will be opened at the May 10, 2006 Commission meeting for final adoption at the June 14, 2006 Commission meeting. M/S/C (Berg/Adams) to: 1) Approve the proposed Commission Policy Goals and Objectives for the Fiscal Year 2006/07 Budget; and 2) Forward to the Commission for final action. 11. TRANSPORTATION UNIFORM MITIGATION FEE (TUMF) FINANCING THROUGH STATEWIDE COMMUNITY INFRASTRUCTURE PROGRAM Theresia Trevino, Chief Financial Officer, provided an overviewof the Statewide Community Infrastructure Program (SLIP) and the benefits of participating in this program. In response to Commissioner Bob Magee's inquiry regarding participation by the cities, Dean Deines, Deputy County Executive Officer, stated that the program is done by individual entities so the County of Riverside (County) can only approve an application for those in its jurisdiction which would be the unincorporated area. If a city wanted to participate, it would go through the same process, noting that there have not been discussions with any cities. • Budget and Implementation Committee Minutes February 27, 2006 Page 5 Eric Haley added that there were several members of the Commission who expressed doubts about a TUMF financing program at the Commission workshop in June 2005. In discussions with County staff and the attorneys on all sides, a permissive program was created. At Commissioner Steve Adams's request, Dean Deines explained the application process and compared the program to regular assessment district or Community Facilities District (CFD). A special tax would be placed on each unit built. Developers would finance the TUMF fees and those proceeds from the bond issue would go to each entity and be available for the projects that have been identified. Commissioner Adams expressed concern that the cost is transferred to the homeowner and believes additional information is needed before it is supported. In response to Commissioner Henderson's question regarding the interest rates and term of the assessment, Dean Deines stated that when SCIP issues the bond, it will be at tax exempt rates which are historically lower than mortgage rates at a term of 30 years. Commissioner Henderson stated that she understands the benefit of the program and expressed concerned for the homeowner and their perception and education of the assessment. In response to Commissioner John Tavaglione's question regarding the required debt coverage ratio of each project or development, Dean Deines stated that County staff recommends a debt coverage ratio of 4:1 in comparison to the 3:1 ratio that the SCIP would allow. Commissioner Tavaglione stated that it is essential that the homeowners are provided sufficient disclosure and the SCIP is included in the homeowner documents. Dean Deines stated that developers will be required to disclose the tax rates and the County's requirements will be strengthen to ensure clarity for the homeowners. Commissioner Tavaglione expressed support for the program. Commissioner Barbara Hanna stated that she would not support the SCIP for the city of Banning. Budget and Implementation Committee Minutes' February 27, 2006 Page 6 w Commissioner Berg stated that he believes the program would be effective in accelerating infrastructure projects and provided examples of several projects in city of Beaumont that have been funded by similar programs. Commissioner Stone concurred with Commissioner Tavaglione's comment regarding sufficient disclosure to the homeowners. M/S/C (Tavaglione/Berg) to: 1) Approve in -concept the Commission's participation in the Statewide Community Infrastructure Program (SCIP); and 2) Forward to the Commission for final action. 12. TRANSPORTATION UNIFORM MITIGATION FEE (TUMF) PROGRAMMING ADMINISTRATIVE POLICY Shirley Medina, Program Manager, provided an overview of the development of the TUMF Administrative Policy for the regional arterial programs and identified three areas of programming that will require administrative amendments. At Commissioner Tavaglione's request, Shirley Medina clarified that reprogramming can occur within one project from phase to phase depending on the budget needs of that project, not from one project to another. M/S/C (Henderson/Tavaglione) to: 1) Approve the TUMF Programming Administrative Policy; and 2) Forward to the Commission for final action. 13. STATE AND FEDERAL LEGISLATIVE UPDATE John Standiford, Public Affairs Director, provided an overview of the meetings that were held during the lobbying trip in Washington D.C. and Assembly Bills 2025 and 2028. In response to Commissioner Tavaglione's questions regarding the Governor's infrastructure initiative and the earmark for the 1-215 project, Eric Haley explained that the Governor's office requested projects which offered a minimum of environmental challenges that had project delivery near term timelines and that had a direct connection with major economic development. He then outlined the reasons for the determination including that the 1-215 project improvements are largely within the right-of-way, • Budget and Implementation Committee Minutes February 27, 2006 Page 7 major funding was already in place with the 2009 Measure and a construction timeframe of five to six years. Commissioner Tavaglione suggested staff ensure the affected jurisdictions along 1-15 understand how this is being approached and are in concert. M/S/C (Henderson/1 to approve the projections for the: 1) Approve the following bill positions: AB 2025 (Niello, R-Fair Oaks) — SUPPORT AB 2028 (Huff, R-Diamond Bar) — SUPPORT; 2) Receive and file as an information item; and 3) Forward to the Commission for final action. 14. ITEMS PULLED FROM CONSENT CALENDAR No items were pulled from the consent calendar for discussion. 15. COMMENTS BY COMMISSIONERS/STAFF • Chair Stone briefed the Committee on the lobbying trip to Washington D.C. noting that he believes Senator Diane Feinstein recognizes that infrastructure is a very important issue for Riverside County and seems very willing to work with the Commission moving forward. • Eric Haley commented on the lobbying trip as it related to the Perris Valley Line and grade separation issues. He added that it was a targeted small group talking about specific issues with a clear and focused message and recommended approaching future trips in the same way. 16. ADJOURNMENT There being no further business for consideration by the Budget and Implementation Committee, the meeting was adjourned at 10:34 a.m. The next meeting of the Budget and Implementation Committee is scheduled for March 27, 2006 at 9:30 a.m. Respectfully submitted, Ha_rcx- Jennifer Harmon Clerk of the Board • AGENDA ITEM 6A • • • • RIVERS/DE COUNTY TRANSPORTATION COMMISSION DATE: April 24, 2006 TO: Budget and Implementation Committee FROM: Michele Cisneros, Accounting and Human Resources Manager THROUGH: Theresia Trevino, Chief Financial Officer SUBJECT: Single Signature Authority Report STAFF RECOMMENDATION: This item is for the Committee to: 1) Receive and file the Single Signature Authority Report for the third quarter ended March 31, 2006; and 2) Forward to the Commission for final action. BACKGROUND INFORMATION: The attached report details all professional services and administrative contracts that have been executed for the third quarter ended March 31, 2006 under the Single Signature Authority granted to the Executive Director by the Commission. The unused capacity at March 31, 2006 is $345,765. Attachment: Single Signature Authority Report as of March 31, 2006 1 • CONSULTANT SINGLE SIGN AUTHORITY AS OF MARCH 31, 2006 ORIGINAL CONTRACT REMAINING DESCRIPTION OF SERVICES AMOUNT PAID AMOUNT CONTRACT AMOUNT AMOUNT AVAILABLE July 1, 2005 $500,000.00 SLAG Advanced Marketing MHV Enterprises, Inc. MBI Media ERA Caporiccl & Larson AMOUNT USED Amendment # 1 for travel demand analysis 12,235.00 for San Jacinto branch Iinef1-215 corridor study 0,00 12,235.00 Commuter assistance mall -house fulfillment 25,000.00 14,227.99 services Amendment # 3 software development 24,000.00 24,000.00 programming & support services Video Services - RCTC Video Riverside County Land Value Trends - Audit Consulting Services for Sunline Transit Agency Less return of remaining contract value due to expiration: AMOUNT USED, net of adjustments AMOUNT REMAINING through March 31, 2006 Towa Reabroi-DeMorst Michele Cisneros Prepared by Reviewed by Note: Shaded area represents new contracts listed in the third quarter. 10,772.01 0.00 40,000.00 8,917.64 31,082.36 28,000.00 26,555.00 1,445.00 25,000.00 25,000.00 0.00 154,235.00 154,235.00 $345,765.00 98,700.63 55,534.37 V:12006105 MeylBudget & ImplementationlTT.COMM,Attch.3rd qtr Single Signature AGENDA ITEM 6B • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 24, 2006 TO: Budget and Implementation Committee FROM: Theresia Trevino, Chief Financial Officer THROUGH: Anne Mayer, Deputy Executive Director SUBJECT: Quarterly Investment Report STAFF RECOMMENDATION: This item is for the Committee to: 1) Receive and file the Quarterly Investment Report for the quarter ended March 31, 2006; and 2) Forward to the Commission for final action. BACKGROUND INFORMATION: Attached are the quarterly investment and cash flow reports as required by state law and Commission policy. The County's Investment Report for the month ended March 31, 2006 is also attached for review. Attachments: 1) Quarterly Investment Report for the Quarter ended March 31, 2006 2) County of Riverside Investment Report for the Month ended March 31, 2006 3 • • Nature of Iro..e stmo rrts Po rtfo l to IFVOOtrnOnt Typo Statement of Compliance All of the above investments and any investment decisions made for the quarter ended March 31, 2006 were in full compliance with the Commission's investment policy as adopted on March 8, 2006. The Commission has adequate cash flows for six months of operations. 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This momentous occasion became anticlimactic, however, as. FOMC public statements leading up to the meeting made a rate hike glaringly obvious. In addition to the rate increase, the Fed implied that more "firming" awaits, although exactly how much remains to be seen. The import of Chairman Bernanke's first FOMC decision overshad- owed another significant occasion for fixed -income markets: the impending end of the Bank of Japan's "quantitative easing" policy. This five -year -old policy was designed to help bring Japan out of the economic doldrums in which it has been mired since the late 1980's. Japan's overnight bank rate of below .1%, Was insufficient to combat periods of recesslon and deflation, so the Bank of Japan forcibly pumped yen into banks and bought securities In return. Many of these purchases were long-term US Treasuries: the Bank of Japan has a portfo- lio of approximately $668 billion in US Treasuries (for comparison, the FOMC has approximately $750 billion for its open market operations to control the Fed Funds rate). Foreign central banks' thirst for Treasuries, along with that of pension funds, may be one reason for depressed long-term bond yields and the subsequent inverted yield curve. Bond markets responded predictably to both revelations: long term rates rose on anticipated lower demand when word of the Bank of Japan's policy change leaked out, uninverting the Treasury curve, and all rates crept up as the Fed meeting approached and continued to rise afterwards. /moo %HLiaCge lJ-- Paul McDonnell Treasurer -Tax Collector Durable Goods Orders -for March 24th 2.6%actual vs. 1.5% survey Gross Domestic Product (GDP) -for March 30th 1.7% actualvs: 1.7%survey Consumer Confidence-- Index -March 28th 107.2 actual vs. 102.0 survey 'Factory Orders= March 6th -4.5% actual vs. -5.4%surrey Unemployment Rate- for March 10th 4.8% actual vs. 4.7%survey At month's end, the Fed Funds rate was 4.75°%, with a balanced bias. The 2 year T-Note was yielding 4.82% (up 14 bp:) while the 10 year T-Note was yielding 4.85% (up 30 bps.) For Feb- ruary the Pool had an increase of 11 bps. in the average monthly yield. Portfolio Statistics March 'Month -End Book Value Fe bru a ry January December November October Month -End Market Value' Paper Gain or (Loss) Percent of Paper Gain or Loss Yield Based Upon Book Value Mighted Average Maturity (Yrs) -- Modified Duration "Market values does no include accrued interest 3,747,481,599 3,727,832,699 (19648,900) _0.52% 4.10 0.82 0.78 3,709,956,618 ; $ 3,686,1E16,292, $ 4,010,003,925 $ 3,357,203,054 $ 3,208,631,129 $ 3690904,657 $ 3668,478,601 $ 3,991,492,902 ? $ 3,337,385,542 j $ 3,187,968,021 $ W (19051961) $_ _(17707,691) $ (18,511023) $_--- (19817,512). $-- (20663108) _ 6_ ..,. .... ...._....._._ -0.51% 0.48% „.....--046%i 0.59%. ... 064% 3.99: 3.90 3.77t 357: -_ 3.48 0.82 �-0.80 W 0.74: 0.771 0.79' 0.77 0.68 0.73 i 0.78 0.74 THE RIVERSIDE COUNTY TREASURER'S POOLED INVESTMENT FUND IS CURRENTLY RATED: Aaa/MR1 BY MOODY'S INVESTOR SERVICES AAA/V1+ BY FITCH RATINGS, 7 s Portfolio Characteristics SECTOR M arket Value Federal Agency Cash Equivalent & MMF( Commercial Paper, 2,420,760,745 60,000,000 612,576,357 Negotiable CD's Medium Term Notes 500,001,294 30,005,500 Municipal Bonds 82,733,803 Certificates of Deposit 2-6; ,o0omm Local Agency Obligation: 1,755,000� Total Me ,un Tam Ngtes 0•80%'.° -NegotiableCO's A.41%_ Co/words] Peperrrj_,. - 16.43 j� C ash Equivalent 5 NI S7 F ' 1.61% 3,727,832,699 Miloloal Bonds 2.22% Low Agency Obligation - Certificates of, Deposit ❑ 54% Fedeai Agency 6494 % CREDIT QUALITY Federal Agency AAA A-1/ P-tor better N/R Total Market Value 2,420, 760, 745 112,739,303 1,112, 577, 651 81, 755, 000 3,727,832,699 MATURITY i Market Value 30 days or Less I. 614,069 250.96 30 9O Days 878,520 987 96 so Days -1YearE 1,014,645,033.45 _. 1-2Years 762,626,445.05 z-3Years 456,215,981.10 _. Over Years =1,755000.00 4 Total 3,727,832,699 30 days 30-90 90 Days- 1-2 2-3 Over or Less Da s 1 Year Years Years Years 24 Month Gross Yield Trends Market Data 3/31/06 2/28/06 .Dill. 3 M 4.602 4.616 -.0133 6 M 4.804 4.732 .0719 2 Y 4.816 4.675 .1415 5 Y 4.81 4.599 .2114 10 Y 4.847 4.551 .2962 30 Y 4.890 4.508 3823 gewl. Net .0.6 * Treasurer's Institutional Money Market Index (77MMl) is complied and reported by the Riverside County Treasurer's Capital Markets division. It is a composite index derived from the average of three multi -billion dollar AAA rated Prime (funds that invest in a diversified portfolio of U.S. dollar denominated money market instruments includ- ing U.S. Treasuries, government agencies, bankers' acceptances, commercial paper, certificates of deposits, repurchase agreements, etc.) portfolios that the Treasurer tracks. Further details available upon request. Page 2 8 Summary of Authorized Investments The Treasurer's Pooled Investment Fund was in FULL COMPLIANCE with the Treasurer's Statement of Investment Policy. The County's Investment Policy is more restrictive than the California Government Code. This policy is reviewed annually by the County's Investment Oversight Committee and approved by the County Board of Supervisors. California Government Code Investment Category LOCAL AGENCY BONDS U.S. TREASURY CALIFORNIA LOCAL AGENCY DEBT .FEDERAtAGENCIES BILLS OF EXCHANGE COMMERCIAL PAPER R CERTIFICATE & TIME DEPOSITS =REPURCHASE'AGREEIVIENTS REVERSE REPOS MEDi TERMNOTES . CaITRUST SHORT TERM FUND N/A N/A „N/A 3 DAILY LIQUIDITY =1% ;Board Approved 0.94% i MUTUAL;FUNDS_ .- ,90.DAYS N). Maximum Maturity I Au l he rued % Limit Quality S&P/ Moody's. Conn Investment Polio Maximum Maim-- I Authorized % Quality S&P/ it Limit... Mood y's - 5 YEARS i NO LIMIT 3YEARS 5- YEAR; Actual Riverside Portfolio °/ ' 222% 2.5% INVESTMENT GRADE' 0.05% i 40%in -, 180 DAYS I30% A1/P1/F1 27frimiS ;'40 G -i11/P �, 27 I S YEARS ; 30% 1YEAR j 25%MAX A1/131/F3 'YEAR 34 .�t 0w];tM4Y .`' %�.', SArS :e , ... - . .- €-�45. DAYS; ::; s 0.00% 13.95% SECURED BANK DEPOSITS MORTGAA„GE PArS,S.; THROitri SECI)RjTIES `; ', 15 YEARS_. LOCAL AGENCY INVESTMENT FUNDS N/A CASH/DEPOSIT. ACCOUNT NO LIMIT N/ 3YEARS i 0%MAX 'N/A RATIN N/A 4, --- 0.00% 0.00% 0.00% 7% v No more than 30% of um category may be invested with any one commercial bank 'Mutual Funds maturity maybe Interpreted as weighted average maturtty not exceeding 90 days 3 0r must nava an Investment advisor with not less than 5 years experience and with assets under management or $500,000,000. Projected Cash Flow The Pooled Investment Fund cash flow requirements are based upon a 12 month historical cash flow model. Based upon projected cash receipts and matu- rating investments, there are sufficient Funds to meet future cash flow disbursements over the next 12 months. Month Monthly Receipts Monthly • Di shmts Difference Required Mat. Invest Balance Actual Inv. Maturities Avail. To Invest> 1 Yr. 4/06 04/2006 1,038.1 735.1 303.0 06/2006 599.8 882.5 (282.7) 10/2006 2006;: 12/2006,,.. 2007 02/2007 03/2007 688.1 ,6 .. 612.2 1.375.9 699.5 645,8.E 735.6 (123,4) 123.4 (11.4) 693.8 682-1 59.2 362.2 615.0 95.0 830.3 105.2 618.0 806.3 (188.3) 109.7 82-4 787.4 871.5 (84.1) 25.6 62.0 Totals 9,045.2 9,507.5 (462.3) 428.7 2,521.5 9 11.44% 67.29% 3,318.3 88.56% THIS COMPLETES THE REPORT REQUIREMENTS OF CALIFORNIA GOVERNMENT CODE 53646 Page 3 • Month End Portfolio F— —I L -.A 0 IYLD CUSIP I FAR I DESCRIPTION I -COUPON I MATURI-TY I IEUOKVALUE, I PRICE' M. VALUE' GAIN/LOSS I MAT' MDur.' I Life?� CORP- CORPORATE BONDS 10.000.0moo ...... .. . . 91995.000.w *5,60"01 5.06 QAU DAB 10 Treasurer's Pooled Investment Puntl March 31, 2C06Month End Portfolio Holdings Repott • P. 2.r- 0 lI ,1 u Treasurer's Pooled Investment Funtl - - � - - Marcn 31, 2006 `Month End Portfolio Holdings Report 12 o.,.SW4 Treasurer's Pooled Investment Fund March 31, 2006 Report -Month End Portfolio Holdings ioWs J,rsS,teo.Nm 3,747pG1,W!1.07 I,727.8J2.603S2 (19,6N,f00.66�.. 4.4r are am 1.lbu.na.a. s,e VW aMnwm MmY.�au�aeenitla a.laN m p,.a,...ayn� zm J. h A Ubb Mwe dY.wmNP Pa i. wea�w aMbJy. w.pmNeymarlra,.. Lwl M1pvFYaegaba wwIGM Ma mybu. M.Y b Wa. l MNIAN PnsKrt 1M Wb.dWe 0�®dtx,gs asmMyb.9b^ Wp° ll,e Miha MmtlJN Evelen d. xoNY.l,e I3�' wPeiLL 13 • AGENDA ITEM 7 • n U RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 24, 2006 TO: Budget & Implementation Committee FROM: Claudia Chase, Property Agent THROUGH: Cathy Bechtel, Project Delivery Director SUBJECT: Amendment to the Contract with Western Area Security Guard Services (WASS) for a Two Month Extension STAFF RECOMMENDATION. This item is for the Committee to: 1) Authorize a two month extension of the current agreement with WASS; 2) Authorize a contract amendment amount of $130,673; 3) Authorize staff to bring the contract recommendation directly to the Commission for action in June; and 4) Forward to the Commission for final action. • BACKGROUND INFORMATION: The Commission in April 2001 authorized staff to enter into an agreement for security guard services with (WASS) to provide security services for four Metrolink Stations located in Riverside County. The term of the agreement was for a period of three years from May 1, 2001 (Original Term). The Original Term included an option to extend the agreement for two successive one year periods (Extended Terms) upon the written consent of both parties prior to the expiration of the Original Term or the first Extended Term, as applicable. In November 2002, the agreement was amended to include the provision of professional security services for the North Main Corona Station. The total amount of the WASS contract is $786,255. All terms of the original agreement remained in full force. In May 2006, the Extended Terms of the original and amended agreement will expire. Station security is an important component in attracting and retaining Metrolink riders. The security guards conduct foot patrols of their assigned areas, assist passengers with information and prepare a daily Station Activity Report. These Reports assist the Rail Department in monitoring and tracking the number of incidents that occur at each station. The reports of vandalism and criminal incidents have been reduced ® significantly with the presence of station security guards. 14 Criminal Incidents - Al Stations 139 2000 2001 2002 2003 2004 2005 Staff released a Request for Proposals (RFP) for Security Guard Services on April 12, 2006. The scope of service of the new RFP includes 24 hour guard service at the five commuter rail stations, requiring 20guards of which three are armed guards for the. equipment (trains) stored overnight at the Riverside Downtown Station. The cost of the armed guards is reimbursed quarterly by Metrolink. The Original Term of the agreement shall be for a,period of three years. The Original Term may be extended for two successive one year periods upon written consent of both parties. Staffing level revisions will be made with the implementation of the Closed Circuit TV - Surveillance Equipment. In addition two guards will be necessary when the new parking lot is constructed at the Riverside Downtown Station and for the parking, structure at the. North Main Station. Staff's goal for the station maintenance agreements is to execute the term of the agreement on a. fiscal year basis. To meet this schedule staff is requesting a two month extension of the current agreement with WASS, for a revised termination date of June 30, 2006. This will require a contract adjustment amount of $130,673 for FY 2005/06 to cover this two month extension. The FY 2005/06 budget includes the contract adjustment. Following is the schedule to select a new security guard company. Release of RFP: RFP Posted on Web Site: Deadline for Bid Package Submittal: (30 days) Short List Firms based on qualifications: (5 days) Interview Firms: Commission Approval: Wednesday, April 12, 2006 Monday, April 17, 2006 Wednesday, May 17, 2006 Monday, May 22, 2006 Wednesday, May 31, 2006 Wednesday June 14, 2006 Due to timing, staff is requesting to bring the recommendation directly to the Commission meeting in June 2006 for action. • r 1 U 15 • • Financial Information In Fiscal Year Budget: Y Year: FY 2005/06 Amount: $130,673 Source of Funds: LTF Budget Adjustment: N 103 25 81006 4001 $41,664 103 25 81006 4002 $22,252 GLA No.: 10325 81006 4003 $22,252 103 25 81006 4004 $22,252 103 25 81006 4006 $22,252 Fiscal Procedures Approved:�� Date: 4/24/06 16 • AGENDA ITEM 8 • • E RIVERSIDE COUNTY TRANSPORTAT/ON COMM/SS/ON DATE: April 24, 2006 TO: Budget and Implementation Committee FROM: Min Saysay, Right of Way Manager THROUGH: Cathy Bechtel, Project Delivery Director SUBJECT: Release Request for Proposals for "On -Call" Right of Way Services STAFF RECOMMENDATION. This item is for the Committee•to: 1) Authorize the release of Request for Proposals (RFPs) for On -Call Right of Way Services in the field of: (1) Title and Escrow Services; (2) Right of Way Engineering and Surveying Services; (3) Residential, Commercial, Industrial, and Agricultural Property Appraisal Services; (4) Goodwill Appraisal Services; (5) Furniture, Fixtures and Equipment Appraisal Services; (6) Review Appraisal Services; and (7) Right of • Way Acquisition and Relocation, Real Property Searches, Identification and Feasibility Studies for Replacement and Mitigation Sites, Cost Estimates, and Utilities Relocation; and 2) Forward to the Commission for final action. BACKGROUND INFORMATION: Right of way services are necessary to support current Commission projects and future Measure A highway and rail projects. These services are currently being procured as sub -consultant services and managed by consultants currently under contract with the Commission. In order to meet project schedules, control costs, and assure compliance with Federal and State regulations relating to right of way acquisition, staff recommends that the Commission approve the release of the following RFPs for "On Call" Right of Way Services to be managed by Commission staff: 1. Title and Escrow Services Title companies will provide preliminary title reports on all property and property interests to be acquired by the Commission. Preliminary title reports provide the necessary information to ensure that the Commission is acquiring • clear title to properties being purchased. Legal owners of the property, liens 17 and encumbrances, as well as existence and locations of utilities lines are some of the information contained in those reports. Escrow services are necessary to ensure compliance with all conditions of purchase and sale agreements. 2. Right of Way Engineering and Surveying Services Right of way engineering and survey companies provide boundary maps, monumentation maps, survey control maps, records of survey, parcel or appraisal maps, lot line adjustments, subdivision maps, legal descriptions, and marking of the right of way for appraisal and utility potholing purposes. Preliminary title reports and right of way engineering and surveying. services. are essential elements of the appraisal process. 3. Residential, Commercial, Industrial, and Agricultural Property Appraisal Services 4. Goodwill Appraisal Services 5. Furniture, Fixtures and Equipment Appraisal Services 6. Review Appraisal Services • Appraisals are the basis for offers of just compensation to property owners whose property is being acquired for public use. Appraisal of .properties to be acquired by public agencies is a highly specialized field. Appraisers performing this service have to demonstrate knowledge and experience in complying with the requirements of the Uniform Relocation and Real Property Acquisition Policies Act of 1970, as amended and implemented by 49 CFR Part 24; the State of California Relocation Assistance and Real Property Acquisition Guidelines (Title 25, California Code of Regulations Ch 6, Art 1, Section 6000 et seq.); and the California Code of Civil Procedure. Appraisal reports have to be prepared in accordance with the Uniform Standards of Appraisal Practice (USPAP), and in some cases, the Uniform Appraisal Standards for Federal Land Acquisitions. 7. Right of Way Acquisition and Relocation, Real Property Searches, Identification and Feasibility Studies for Replacement and Mitigation Sites, Cost Estimates, and Utilities Relocation. is m I® f� Consultants will provide services required for the Commission to purchase right of way necessary to construct highway and rail projects. Services include acquisition of property, relocation of displaced individuals and businesses, real property searches, identification and feasibility studies for replacement and mitigation sites, right of way cost estimates, and the right of way component of utilities relocation. Selected consultants will be required to comply with federal and state regulations in the delivery of these services. One or more consultants will be selected for each right of way service based on established Commission policies and procedures. Cost will be based on time and materials and the term of each contract is three years with two one-year contract extension options, to be exercised at the sole discretion of the Commission. Work and assignments will be awarded to consultants on a rotating basis. Scopes of work and RFPs are currently being prepared and will be released by the end of May 2006 following approval of this item. 19 • AGENDA ITEM 9 • • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 24, 2006 TO: Budget and Implementation Committee FROM: Sheldon Peterson, Rail Programs Manager THROUGH: Stephanie Wiggins, Regional Programs Director SUBJECT: Amendment to Memorandum of Understanding (MOU) No. 23-001 for the Perris Multimodal Transit Center STAFF RECOMMENDAT/ON_ This item is for the Committee to: 1) Authorize staff to amend the Perris Multimodal Transit Center MOU No. 23-001 with the Riverside Transit Agency (RTA) to incorporate additional funding of $1,050,000 of Transportation Uniform Mitigation Fee (TUMF) and $1,352,472 of Transportation Enhancement (TE) funds for a total MOU of $4,719,605; and • 2) Forward to the Commission for final action. BACKGROUND WFORMAT/ON: • At the July 2003 meeting, the Commission approved MOU No. 23-001 for the pass through of Federal Transit Administration of (FTA) funding from the Riverside Transit Agency to fund the Perris Multimodal Facility. The original MOU was for $2,317,133. The Commission was designated as the lead agency for the facility development. A contract for the design was awarded to Pountney Consulting Services Inc., and it has been working on the preliminary design and environmental clearance. The project was approved by the city of Perris Planning Commission on April 5, 2006 and was forwarded to the City Council for final approval. As part of the design process it was determined that additional funds would be needed for the project to include the city required conditions of a storm water treatment system and other unanticipated requirements. RTA has authorized $1,050,000 in TUMF funds to cover some of the additional construction costs of the project. At the same time, RTA applied for a Transportation Enhancement grant and was awarded $1,352,472 for custom designed bus shelters, landscaping, and decorative pavers on the platform and pedestrian walkways. 20 In order for these funds to be applied to the project the original MOU must be amended to incorporate these new funds. Therefore it is requested that the Commission authorize staff to amend the MOU amount to include the additional $1,050,000 in TUMF funds and $1,352,472, in Transportation Enhancement funds. With these changes the new total amount for the MOU will be $4,719,605. The RTA Board approved authorization of its staff to amend the MOU .with the Commission to incorporate these changes at its, March 23, 2006: meeting. The transit center is anticipated to be completed in 2007. Financial Information In Fiscal Year Budget: Y Year: FY 06/07 Amount: $1,245,000 ,. FY 07/08 $1,157,472 Source of Funds: RTA's TUMF and TE Budget Adjustment: N 1 33 41404 P3816 $1,352,472 =No.: 1 33 41204 P3816 $1,050,000 1 33 81301 P3816 $2,402,472 Fiscal Procedures Approved: Date: 4/24/06 0 21 • AGENDA ITEM 10 • • • • RIVERS/DE COUNTY TRANSPORTATION COMMISSION DATE: April 24, 2006 TO: Budget and Implementation Committee FROM: Theresia Trevino, Chief Financial Officer THROUGH: Anne Mayer, Deputy Executive Director SUBJECT: Recurring Contracts for Fiscal Year 2006/07 STAFF RECOMMENDAT/ON: This item is for the Committee to: 1) Approve the Recurring Contracts for Fiscal Year 2006/07; and 2) Forward to the Commission for final action. BACKGROUND INFORMATION. Nine years ago, the Commission evaluated all recurring contracts to determine when and if to hold a competitive process. As a result of that review, most contracts were rebid. In addition, the Commission required that recurring contracts be approved at the beginning of each year. All other contracts are bid on a periodic basis ranging from three to five years. The following is a listing of recurring contracts proposed for FY 2006/07. Schedule of Recurring Contracts Consultant Name Description of Services Budget Budget Dollar Percent FY 05/06 FY 06/07 Change Change Advanced Data Ridematching Data Entry $ 48,000 $ 48,000 $ 0 0% Transcribing Center Services Advanced Marketing Processing RideGuides N/A 25,000 N/A N/A (dba Inland Mailing and Ridesmart Tips for Services) Distribution Bechtel Program Management 2,749,700 2,588,900 (160,800) (5.8%) Infrastructure Best Best & Krieger General Legal Services 1,105,800 1,309,800 204,000 18.4% Caporicci & Larson TDA/Measure A Audit N/A 200,000 N/A N/A Services Cingular Wireless Call Box Analog Cellular N/A 35,000 (13,000) (27.1 %I Service 22 Comarco Wireless Call Box Maintenance N/A 244,200 (129,900) (34.7%) Technologies Inland Commuter Assistance 1,418,000 1,386,000 (32,000) (2.3%) Transportation Program Management Services MHV Enterprises, Ridemaster Software N/A 25,000 N/A N/A Inc. Public Financial Investment Advisor 15,000 5,000 (10,000) (66.7%) Management Ray Gorski Air Quality Technical 20,000 20,000 0 0% services SANBAG Call Box Call Answering N/A 64,300 N/A N/A Services Trapeze Ridematching Software 162,000 370,000 1 208,000 128.4% VRPA Technologies Congestion Management 70,000 50,000 1 (20,000) (28.6%) The contract for Advanced Data Transcribing Center (Advanced Data) was awarded in 2002 following a competitive bid process. The original contract expired June 30, 2005. The other four local county transportation commissions also have contracts with Advanced Data. Based on the five -county partnership for ridematching services, it would be ineffective to rebid and award a new contract to another vendor at this time. The Advanced Marketing contract expires on June 30, 2006, The contract was awarded in July 2005 following a competitive bid process, for which two proposals were received. These proposers were the same two firms who responded to prior years' proposal opportunities. Advanced Marketing has been the successful proposer each time based on experience and qualifications as well as cost. The nature of the work consists of processing RideGuides and Ridesmart Tips for distribution, including folding, stuffing, and inserting. Due to the lack of interest and competition for this service, it would be more efficient to classify this contract as recurring. The Bechtel contract cost for FY 2006/07 reflects a decrease of $160,800 as a result of the nature of the project development activities related to the following major projects: Mid County Parkway, SR-79 realignment, Perris Valley Line, North Main Corona station parking structure, Downtown Riverside- Eastside parking expansion, Perris multimodal facility, the 10-year delivery plan, and SR-60/SR-91/1- 215 interchange project. The Commission will be reimbursed approximately $62,000 by Caltrans for the continued support services provided on the design sequencing project for the SR-60/SR-91 /1-215 interchange project. This demonstrates the flexibility of outsourcing such program management services. • C7 23 • The Best Best & Krieger contract for FY 2006/07 reflects an increase of $204,000, which is primarily attributable to general legal services for capital project delivery and implementation activities related to Measure A highways and rail and TUMF. General legal services related to management and regional programs are comparable to the prior year. Caporicci & Larson has performed the Transportation Development Act and Measure A local jurisdiction financial and compliance audits. These services were competitively procured in 2003, and the term of the agreement was for three years through June 30, 2006. The Commission's financial and compliance audit has been performed by another audit firm that was selected during the same procurement process; however, that agreement expires June 30, 2007. It would be more effective and efficient to have both audit firms with the same term through June 30, 2006, and conduct an audit procurement in January 2007 or February 2007. The Caporicci & Larson audit fees are similar to FY 2005/06 fees. The Comarco Wireless Technologies contract expires December 31, 2006 and provides for routine corrective and preventive maintenance of call boxes, including knockdowns and vandalism. Comarco Wireless Technologies was selected as a result of a competitive procurement in 2001, in which it was the only responsive • bidder, and has provided these services since the inception of the call box program. A request for proposal process is not anticipated immediately upon contract expiration, and Comarco has been included as a recurring contract for the last six months of FY 2006/07. As a result of delays in the call box removal project, the conversion of call boxes from analog to digital service by Cingular Wireless has not been completed. Any expenditures incurred for analog service will be offset by a savings in the digital service contract. Accordingly, the contract related to analog service should be extended through FY 2006/07. MHV Enterprises, Inc. owns the copyright the Ridemaster software used in the Commuter Assistance program. It has licensed the software to three local transportation agencies, including the Commission. The software tracks client support, commuter participation, and other data as necessary to monitor program performance and protect against fraud. Due to the proprietary nature of the ongoing support, maintenance, and enhancement of the software, MHV Enterprises should be added to the recurring contracts. Staff intends to release a request for proposals for investment advisory services by the end of May 2006. Public Financial Management (PFM) has provided these services since July 1999 and will be required until the transition with the selected ® investment advisor is completed approximately September 2006. PFM's contract is based on the average assets managed, which increased significantly during FY 2005/06. 24 The Commission entered into an agreement with the San Bernardino Associated • Governments (SANBAG) for call box call answering services which expires June 30, 2006. SANBAG has contracted with Professional Communications Network (PCN) for these services. The agreement with SANBAG requires the Commission to pay its share of costs based on actual call volume. SANBAG intends to extend the contract with PCN for two additional years. Accordingly, this agreement should be added to the recurring contracts. Proposals were solicited for a ridematching software program for the Inland Empire and a contract was awarded to Trapeze in 2002. Subsequently the software/license agreement was expanded to include Orange, Los Angeles, and Ventura counties functionality. The software also has been customized over the past years in response to the unique regionalair quality requirements. As a result of the customization and five -county regional partnership, this contract should was added to recurring contracts beginning with FY 2005/06. The. $208,000'increase in the contract for FY 2006/07 is due to the receipt of a Mobile Source Air Pollution Reduction Review Committee grant of $225,000 for the integration of transit schedules within the regional' rideguides. This work is in .addition to the regular maintenance of the software. The revenue related to the grant has been included in the FY 2006/07 budget. As the Congestion Management Program is not required to be updated in FY is 2006/07, there is a decrease 29% decrease in fees related to the VRPA contract. These contracts have already been included in the FY 2006/07 Proposed Budget, and, as such, no budget adjustment is required. Financial Information In Fiscal Year Budget: Y Year: I FY 2006/07 Amount: $6,306,900 Source of Funds: Measure A, TDA, TUMF, FSP, SAFE fees, Interest, and Other Budget Adjustment: No GLA No.: N/A Fiscal Procedures Approved: �� Date: 4/24/06 • 25 U AGENDA ITEM 11 • • U RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 24, 2006 TO: Budget and Implementation Committee FROM: Michele Cisneros, Accounting and Human Resources Manager THROUGH: Theresia Trevino, Chief Financial Officer SUBJECT: Proposed Budget Fiscal Year 2006/07 STAFF RECOMMENDATION: This item is for the Commission to: 1) Discuss, review and provide guidance on the proposed Budget for Fiscal Year (FY) 2006/07; 2) Open the public hearing to receive input and comments on the proposed FY 2006/07 budget on May 10, 2006 and on May 22, 2006 and close the public hearing on June 14, 2006; and 3) Forward to the Commission for final action. ® BACKGROUND INFORMATION. Staff has completed the initial budget preparation process, and attached is an executive summary for the proposed Budget for FY 2006/07. The goals and objectives approved by the Commission on March 8, 2006 were the basis of this budget. The goals and objectives considered during the preparation of the budget relate to mobility initiatives, goods movement, improved system efficiency,; environmental stewardship, economic development, intermodalism and accessibility, and public and agency communications. Staff is seeking review and input of the proposed Budget for FY 2006/07. Based on input received from Commissioners, staff will update the document, as necessary, and present the proposed budget for public hearing and for the Commission's review on May 10, 2006. As a result of input received from the public and the Commission, staff will make any necessary changes to the budget document for final presentation at the May 22, 2006 Budget and Implementation Committee meeting. It will then be forwarded for the Commission's final review and adoption on June 14, 2006 immediately following the close of the public hearing period. The executive summary document contains a summary of all departmental budgets and summarizes the information for the entire Commission. The department 26 budgets present the goals and objectives, the resources needed to accomplish the goals, and the appropriations required to accomplish the tasks. Staff has also included the fund budgets which provide the budgeted revenues and expenditures from a fund perspective. At the May 22, 2006 Committee meeting and the June 14, 2006 Commission meeting, staff will present the entire budget with detailed narratives. A summary of the Proposed Budget for FY 2006/07 is as follows: Revenues and other financing sources: Sales taxes -Measure A and LTF Reimbursements (federal, state, and other) TUMF State Transit Assistance Otherrevenues Interest on investments Commercial paper proceeds Transfers in Total revenues and other financing sources Expenditures and other financing uses: Personnel salary and fringe benefits Professional services Support services Projects and operations Capital outlay .Debt service (principal, interest and costs of issuance) Transfers out Total expenditures and other financing uses Excess (deficiency) of revenues and other financing sources over (under) expenditures and other ,financing uses Beginning fund balance Ending fund balance FY 2006/07 Budget $ 167,122,400 19,707,800 42, 000, 000 6,924,300 3,648,600. 12,499,500 80; 000, 000 83,052,600 414,955,200 4,615,200 7,781,800 2,397,000 348, 655,100 695,000 39,578,000 83,052,600 486,774,700 (71,819,500) 310,406,800 $ 238,587,300. Attachment: FY 2006/07 Proposed Budget Executive Summary 0 11 27 ® Executive Summary Introduction The budget for Fiscal Year (FY) 2006/07 is presented to the Board of Commissioners (Board) and the citizens of Riverside County. The budget outlines the projects the Commission plans to complete during the year and appropriates expenditures to accomplish these tasks. The budget also shows the revenues and fund balances that will be used to complete these projects. This document will serve as the Commission's monetary guideline. To provide the reader a better understanding of the projects to be completed, staff has included descriptive information regarding each department and major projects. The discussion in each department includes a review of major initiatives and key assumptions. Staff used the goals and objectives approved at the Commission meeting on March 8, 2006, to prepare the budget. In addition to the Commission's long-term goals and strategic plan, the short-term factors listed below were used to guide the development of the budget: Operational' • Complete the prioritization of Measure A highway projects covering the two expenditure plans from 2006 through 2019. • Maximize the use of innovative financing strategies to support the 2009 Measure A • 10-year delivery plan. • Work closely with local jurisdictions to implement the FY 2006-2009 Transportation Uniform Mitigation Fee (TUMF) Regional Arterial Program and facilitate the delivery of arterial improvements in western Riverside County (Western County). • Continue work on the project level environmental document for the Mid County Parkway, a new Community Environmental Transportation Acceptability Process (CETAP) corridor. • Initiate the next steps on the Riverside County -Orange County CETAP corridor as outlined in the Major Investment Study's (MIS) Locally Preferred Strategy. • Continue to work with the Regional Conservation Authority (RCA) to implement the MSHCP and provide funding for land mitigation. • Improve utilization and increase efficiency of commuter rail lines serving the County. • Support innovative programs which provide transit assistance in hard to serve rural areas or for riders with special transit needs. • Promote program efficiency and harmony between transit operators. • Maintain effective partnerships among commuters, employers, and government to increase the efficiency of our transportation system by encouraging and promoting transportation alternatives. • Continue to provide a motorist aid system that ensures safety and convenience to freeway motorists. • Maintain close communication with Commissioners and educate policy makers on all issues of importance to the Commission. 0 Financial • Maintain administrative program delivery costs below the policy threshold of 4% of Measure A revenues. The current Management Services budget is 2.28% of Measure A revenues. • Maintain administrative salaries and benefits at less than 1 % of Measure A revenues. The current administrative salaries and benefits is .91 % of Measure A revenues. • Continue to maintain prudent cash reserves to provide some level of insulation for unplanned expenditures. • Maintain current positive bond ratings with rating agencies. • Move forward on Measure A projects for highways and regional arterials using sales tax revenues, TUMF revenues, and state and federal funding as well as, financing alternatives such as commercial paper and innovative financing strategies. • Look for opportunities, funding sources, and innovative approaches to address transportation needs that extend beyond Measure A. • Leverage and protect past Measure A investments in rail to obtain state and=federal funding for additional rail improvements, including the Perris Valley Line Metrolink extension project (Perris Valley Line). Budget Overview Chart 1 — Revenues: Major Categories Other Revenue 1% TUMF Revenue 17% Intergovernmental 11% LTF Sales Ta 4°% Investment Income 5% Measure A Sales Tax 62°% • Total revenues are budgeted at $251,902,600 which is an increase of 13.2°% over FY 2005/06 projected revenues and a 4.1 % decrease over the FY 2005/06 budget. The projected fund balance at June 30, 2006 available for expenditures (excluding reserves for debt service of $31,631,800 and loans receivable of $36,349,600) is"$242,425,400. Total funding sources available for the FY 2006/07 budget, including commercial paper proceeds of $80,000,000, amount to $574,328,000. • 29 • Chart 2 -Commission Revenue Trend $300,000,000 $250.000.000 $200.000.000 $150,000, 000 $100,000.000 $50,000,000 FY 03104 FY 04105 FY 05/06 FY 06107 FISCAL YEARS ElInvestment Income 101her Revenue OTUMF Revenue ❑Intergovernmental ■LTF Sales Tax ©Measure A Sales Tax The State Board of Equalization has provided cities and other agencies its projections for statewide taxable sales over the next fiscal year to increase 5%. Riverside County continues to experience significant growth due to population increase, available and affordable housing, and a wider base in its economic engine. After taking these economic factors and the state of the local economy into consideration, staff has projected a 6% increase in Measure A sales tax revenues compared to the prior year budget. On behalf of the County, the Commission administers the LTF and receives allocations for • administration, planning, and programming in addition to funding for rail operations included in the Short Range Transit Plan (SRTP). This LTF sales tax revenue is budgeted to decrease by 11.9% based on the initial LTF sales tax revenue projections, which are adjusted at mid -year based on actual receipts. The budgeted LTF sales tax revenue is sufficient for Commission administration, planning and programming, and rail operations. The majority of LTF funding received by the County and available for allocation is distributed to all transit operators in the County; however, it is not included in this budget as it is an unbudgeted special revenue fund. Intergovernmental revenues are expected to decrease 43.3% compared to the prior year budget; however, only 16.1 % of the prior year budget amount is projected to be realized as revenue in FY 2005/06 as a result of specific capital project activities. The decrease is primarily related to federal reimbursements for the final design of the SR-91 HOV lanes in Riverside, as this project did not reach the final design stage in FY 2005/06. For FY 2006/07, federal sources will partially fund rail capital projects including the Perris Valley Line, Perris multimodal facility, and North Main Corona station parking structure and highway capital projects including the SR-79 realignment study, SR-60 East Junction to I- 215 HOV lane connector, and Corona/1-15 Cajalco interchange TUMF regional arterial project. State funds will reimburse a portion of the costs on the North Main Corona station parking structure. As a result of a Memorandum of Understanding (MOU) with the Western Riverside Council of Governments (WRCOG), the Commission will receive 48.1% of TUMF through June 30, ® 2009, and, in accordance with the 2009 Measure A, thereafter at 100%, after deduction of an administrative fee, up to an aggregate of $400 million. TUMF represents fees assessed on new residential and commercial development in western Riverside County. FY 2006/07 30 TUMF fees are expected to decrease 8.3% compared to the FY 2005106 budgeted revenue based on a softening of the housing market. Other revenue consists of miscellaneous revenues and is projected to increase 4.3% from the prior years budget. Investment income is anticipated to increase 129.2% in FY 2006/07 as a result of higher cash and investment balances due to increased sales tax revenues, the issuance of commercial paper, and continued higher yields on investments. Staff continues to actively manage its resources and make appropriate investments to maximize the return to the Commission without sacrificing security and affecting short-term cash requirements. Table 1 — Revenues FY 2004-2007 FY 03104 FY 04105 FY 05106 FY 05106 FY 06107 Dollar Percent Actual Actual Revised Budget Projected Budget Change Change Measure A Sales Tax $ 120,564,800. $ 138,921,300; $. 147.300,000 $ 147,300,000 $ 156150,000 $ 8.850,000. 16i0% LTF Sales Tax 7,812,500 7,693,400 12,453,400 12,453,400 10,972.400 (1,481,000) -11.9% Intergovernmental 27,610,800 30,131.000 49,521,800 7,958,800 28,057,100 (21,464,700) 43.3% TUMF Revenue 35,615.200 46,325,300 45.825,000 45,266,900 42,000,000 (3,825,000) -8.3% Other Revenue 3,976,700 3,118,000 2.132,400 3,866,200 2,223,600 91,200 4.3% Investment Income 2,934,500 4,540,600 5,453,600 5,610,100 12,499,500 7,045,900 129.2% TOTAL Revenues 9 198.514.500 $ 230,729.600 $ 262866.200 8 222,455.400 $ 251.902.600 $ (10283.600) -4.1% Chart 3 — Expenditures: Major Categories Regional Issues 0% Management Services 1% Debt Service 10% Regional Arterials - Coache►la valley 3% Local Streets and Roads 14% Planning and Rail Operations Programming, 2% Property 0% Specialized Transit 2% Transit 2% Commuter Assistance 1% Motorist Assistance 1% Capital Highway, Rail and TUMF 62% • Total expenditures are budgeted at $403,722,100, an increase of 14.6% from the prior year go budget amount of $352,404,000. Program expenditures totaling $359,626,200 represent 89.1% of total budgeted expenditures in FY 2006/07. Program costs have increased 15.8% from $310,487,400 in FY 2005/06. This increase is primarily due to a 16.8% increase in the 31 • Capital Highway, Rail, and TUMF programs. Significant highway projects include SR-79 realignment, Mid County Parkway right of way acquisition and engineering, and construction on the SR-91 Van Buren, La Sierra, and Green River interchange improvements. Additionally, as a result of the commercial paper program, advance' funding for projects included in the 2009 Measure A may begin. Significant projects include land acquisition for the Multi -Species Habitat Conservation Plan (MSHCP) in Western County and Coachella Valley as well as Mid County Parkway right of way acquisition. Approved TUMF regional arterial projects will be in various phases of engineering, construction, and right of way. Right of way acquisition and preliminary engineering for the Perris ValleyLine will be a significant rail capital project in FY 2006/07. Debt Service of $39,578,000 has increased slightly as a result of the issuance of additional commercial paper. Management Services expenditures of $4,517,900 are comparable to the FY 2005/06 budget. Table 2 - Program Expenditures FY 2004-2007 FY 03104 FY 04105 FY 05106 FY 05MG FY 06107 Dollar Percent Actual Actual Revised Budget Projected Budget Change Change Management Services $ 2,903,100 $ 3,260,200 $ 4,501.900 $ 4,006,600 $ 4,517,900 $ 16,000 0.4% Regional Issues 69,100 67,900 70,700 161,200 353,000 282,300 399.3% Planning and Programming 2,563,000 2,331,D00 4,444,700 2,660,800 6,409.000 1,964,30D 44.2% Rail Operations 4,900.400 5.330,400 7,559,200 7,341,100 8,053,500 494.300 6.5% Property Management 338,400 580,200 628,800 535,900 1,060,500 431,700 68.7%, Specialized Transit 4,294.400 4,875,300 5,172,000 4,757,500 7,824,800 2,652,800 51.3% Transit 2164.300 2,268;800 6,201,500 4,164,700 7,118,600 917,100 14.8% Commuter Assistance 2,943,900 2,643,700 3,782.900 3,342,800 3,841,300 58,400 1.5% Motorist Assistance 1,978,400 2,191,000 4,006.100 2.477,700 3,626.900 (377.200) -9.4% Capital Highway, Rail and TUMF 42,513,800 59,314,500 213,521,100 61575,500 249,298,900 35,777,800 16.8% Local Streets and Roads 46,208,300 53,330,700 55,106,500 55,106,500 58,318,300 3,211,900 5.8% Regional Arterials - Coachella Valley 8,244.200 10,063,700 9,993,900 8,553.700 13,719,400 3,725,500 37.3% 0 1 Debt Service 35.508.600 38208,700 37,414.700 36,414.100 39,578,000 2,163,300 5.804 TOTAL $ 154.627.900 S 184.40.200 $ 352.404.000 8 191.1OB.100 4 403.722.100 2 51318 100 Note: Management Services include Executive Management, Administration, Legislative Affairs and Communications, and Finance. • Commission Personnel The Commission's salary and fringe benefits total $4,615,200 for FY 2006/07. This represents an increase of 18.6% or $722,700 over the FY 2005/06 budget of $3,892,500. The Commission has set aside a pool of 4% for salary increases in FY 2006/07. Additional personnel costs are related to the recently filled staff positions for three program managers and three staff analysts as well as a new staff position for an administrative assistant. The Full Time Equivalent (FTE) has increased by 3.5 FTE positions from the prior year, for a total of 31 FTE positions. Fringe benefit increases continue to relate primarily to Public Employees' Retirement System (PERS) and workers' compensation costs. Wj Table 3 - Staff Summary by Department FY 2004-2007 FY 03104 FTE Executive Management Administration Legislative Affairs and Communications Finance Regional Issues Planning and Programming Rail Operations Property Management Specialized Transit Transit Commuter Assistance Motorist Assistance Capital Project Development and Delivery TOTAL Department Initiatives 1.7 4.3 1.5 5.0 0.5 3.6 2.4 0.7 0.3 0.9 2.2 1.0 0.9 25.0 FY 04105 FTE 1.3 4.1 1.3 5.5 0.4 3.9 2.4 0.8 0.2 1.2 2.5 0.8 1.8 26.0 FY 05106 FTE 1.4 3.9 2.5 5.5 0.4 3.8 1.9 0.8 0.4 1.6 2.1 0.7 2.7 27.5 FY 06107 FTE 1.4 4.7 2.6 5.5 0.6 4.2 1.9 2.0 0.6 1.5 1.5 0.9 3.8 31.0 The preparation of each department's budget was based on key assumptions, accomplishments in FY 2005/06, major initiatives for FY 2006107, and department goals and related objectives. Following are the key initiatives and summary of expenditures for each department. Executive Management • Continue project development and delivery as the key Measure A priority. • Explore creative financing opportunities due to the impact of the State's general fund and budgetary issues on transportation funding. • 'Maintain regional cooperation and collaboration as a significant effort consistent with the philosophy and mission of the Commission. • Continue to expand communications with media, business, and civic groups. • Maintain public education efforts regarding the growing transportation financing needs of the Commission's projects and programs. • Maintain and improve administrative efficiency and fiscally sound practices. • Strengthen the depth of staff resources. Table 4 - Executive Management Program FY 03104 FY 04105 FY 05/06 FY 05/06 FY 06/07 Dollar Percent costs Actual Actual Revised Budget Projected Budget Change Change Personnel $174,400 $ 204,300 $ 250,000 $ 251,200 $ 274,600 $ 24,600 9.8% Professional 84,200 114,300 86,000 60,100 65,000 (21,000) -24.4% Support 63,300 60,800 59,100 74,700 55,100 4,000 -6.8% TOTAL $321,900 $ 379,400 $ 395,100 $ 386,000 $ 394,700 $ (400 =0.1 Administration • Provide high quality support to the Commission and to internal and external customers. • Continue to update the electronic document management system to improve the Commission's recordkeeping capabilities. 0 • 33 ® Continue efforts to expand the Disadvantaged Business Enterprise (DBE) mailing list and to provide support to staff regarding the DBE program for federally funded capital construction projects. • Continue to provide timely communications to Commissioners with greater utilization of electronic mail. • Utilize available technology to streamline processes and provide easier access to Commission records. • Support and develop a motivated workforce with a framework of activities and practices that are in compliance with employment laws and regulations. Table 5 -Administration Program FY 03104 FY 04105 FY 05106 FY 05106 FY 06107 Dollar Percent i Costs Actual Actual Revised Budget Projected Budget Change Change Personnel $ 359,000 $ 352,400 $ 445,300 $ 448,300 $ 460,200 $ 14,900 3.3% Professional 84,800 85,500 177,700 74,800 64,400 (113,300) -63.8% Support 667,100 925.300 11242;600 1,114,600 1,191,700 (50,900) -4.1% Capital Outlay 8,000 119,8()0 189,000 90,000 100.000 (89,000) -47.1% Debt Service 31,400 31,400 31.500 31,500 26,200 (5,300) -16.8% TOTAL 31.1 a0. i�00 $ 1.524.400 5 2066.100 $ 1.759.200 $ 1.842 500 5 (243.6001 Legislative Affairs and Communications • Participate in efforts to seek greater state and federal investment in transportation ® infrastructure. • Promote and maintain interregional cooperation with consideration of the Commission's interests and ongoing commitments. • Play a key role in the administration of the Regional Transportation Agencies Coalition (RTAC). • Advocate positions in the State Legislature and Congress that advance the County's transportation interests. • Continue to develop a broad public information program regarding the Commission's responsibilities and accomplishments through a variety of media formats. • Continue to place an emphasis on providing communications support related. to major project development efforts. • Create a new branding for all of the Commission's services. • Provide new Commissioner orientation meetings and other continuing education opportunities for Commissioners. Table 6 - Legislative Affairs and Communications Program FY 03104 FY 04105 FY 05/06 FY 05106 FY 06107 Dollar Percent Costs Actual Actual Revised Budget Projected Budget Change Change Personnel $ 202.500 $ 191,900 $ 342,400 $ 204,300 $ 355,900 $ 13,500 3.9% Professional 163,400 139,700 365,000 293,300 428,000 63,000 17.3% Support 107,000 111.500 178300 218,500 153.100 (25,200) -14.1% TOTAL $ 472.900 $ 442-100 $ 885.700 $ 716.100 $ 937.000 $ 51.300 51M 34 Finance 0 • Continue appropriate uses of commercial paper to advance 2009 Measure A projects of the Commission, Coachella Valley Association of Governments (CVAG), and local jurisdictions. • Apply the sales tax revenue forecast update to the 10-year delivery plan, the analysis related to a recommended= increase in the $500 million 2009 Measure A bonding cap, and planning considerations for a long-term debt issue in 2008 or 2009. • Initiate an internal audit risk assessment program. • Continue to keep abreast of Governmental Accounting Standards Board (GASB) technical activities affecting the Commission's accounting and financialreporting activities. Table 7- Finance Program FY 03104 FY 04105 FY 05106 FY 05106 FY 06/07 Dollar . Percent Costs Actual Actual Revised Budget Projected Budget Change Change Personnel $ 408,400 $ 494,100 $ 570,300 $ 615,100 $ 678,800 $ 108,500 19.0% Professional 557,200 428,800 559,000 510,700 628,600 69,500 12.4% Support 23,800 21,800 37,200 51,000 62,600 25,400 68.3% TOTAL $ 989.400 $ 944.7QQ $ 1,166.500 $ 1.176.800 $ 1 69:900 2 3:40Q°[a Regional Issues • Focus on interregional concerns and maintain effective working 'relationships involving • various bi-county transportation issues. • Continue to work closely with member agencies on the development of a new, transportation management center (TMC). • Continue to address airport issues with emphasis on the March Air Reserve Base (March ARB) plans to develop air freight services. • Support transit oriented development initiatives. Table 8- Regional Issues Program FY 03/04 FY 04/05 FY 05/06 FY 05106 FY 06107 Dollar Percent Costs Actual Actual Revised Budget Projected Budget Change Change Personnel $ 42,300 $ 41,500 $ 57,500 $ 29,800 $ 95,900 $ 38,400 66.8% Professional 25,900 25,500 11,000 127,500` 252,500 241,500 2195.5% Support 900 900 2,200 3,900 4,600 2,400 109.1% TOTAL $ 69.100 3 67.900 $ 70.700 2161,200 $ 353.000 1 282,300 399.3% Planning and Programming • Monitor increased funding authority and responsibility related to the State Transportation Improvement. Program (STIP) and impacts on the STIP caused by the state budget issues. • Ensure STIP funded projects are administered and implemented consistent with California Transportation Commission (CTC) and Caltrans policies. • Continue to strategically program projects and obligate funds in an expeditious manner for the maximum use of all available funding. • Monitor and track the TUMF regional arterial projects. 35 • Identify and evaluate innovative financing stfategies through strategic partnership efforts. • Work with member agencies. by coordinating project submittals for inclusion in the 2008 Regional Transportation" Plan (RTP) update. • Work cooperatively with member agencies to continue the work efforts on the new CETAP corridors. • Continue the Congestion Management Program (CMP) update and traffic monitoring along urban and rural highway systems. • Administer the SB 821 Bicycle and Pedestrian Program. • Develop a web -based project management database for the monitoring of project schedules and funding as well as access by local agencies. Table 9- Planning and Programming Program FY 03104 FY 04105 FY 05106 FY 05106 FY 06/07 Dollar Percent Costs Actual Actual Revised Budget Projected Budget Change Change Personnel $ 424,100 $ 388,400 $ 515,200 $ 438,500 $ 680,500 $ 165,300 32.1°% Professional 102,000 140,800 341,200 166,800 2,943,000 2,601,800 762.5% Support 15,000 8,600 17,200 17,800 57,000 39,800 231.4% Projects and Operations 2,021.900 1,793,200 3,571.100 2037.700 2,728,500 (842,600) -23.6°% TOTAL $ 2.563.000 $ 2.331.000 $ 4A44.700 $ 2.660.800 $ 6.409.000 $ 1.964.300 44.2°% Rail Operations • Continue capital improvements at the commuter rail stations in Riverside County. • Seek preliminary engineering for the Federal Transit Administration (FTA) New Starts Perris Valley Line. • Work with the Orange County Transportation Authority•(OCTA) and the San Bernardino Associated Governments (SANBAG) to transform the summer weekend service into a year-round service and to advance additional IEOC and 91 Line train service by 2010. • Seek capital and operating funds for intercity passenger rail. • Continue to play a proactive role in the development of a statewide, high-speed passenger rail system. • Oversee commuter rail station operation and maintenance. Table 10 Rail Operations Program FY 03104 FY 04105 FY 05106 FY 05/06 FY 06/07 Dollar Percent Costs Actual Actual Revised Budget Projected Budget Change Change Personnel $ 236,200 $ 281,000 $ 216,300 $ 254.200 $ 319,200 $ 102,900 47.6% Professional 224,000 220,200 415,000 270,000 285,500 (129,500) -31.2°% Support 93,600 100,300 181,100 145,400 206,400 25,300 14.0% Rail Station Operations 4,346,600 4,642,400 6,496,800 6,262,700 7,142,400 645,600 9.9% Special Studies - 86,500 250,000 408,800 100,000 (150,000) -60.0% Transfers Out 192,200 400 - - 0.0 0 TOTAL $ 5,092,600 $ 5.330A00 $ 7.559.200 $ 7.341.100 $ 8.053.500 $ 494.300 E&A Property Management • Develop a commuter rail station rehabilitation and strategic plan for the long-term maintenance of the Metrolink stations. • Maintain the order, safety, and security of Commission -owned properties. 36 • Generate a revenue stream to support the costs of maintaining Commission -owned real property. • Provide support for property acquisitions and conveyance of capital project rights of way. Table 11- Property Management Program FY 03104 FY 04/05 FY 05106 FY 05106 FY 06/07 Dollar Percent Costs Actual Actual Revised Budget Projected Budget Change Change Personnel $ 71,600 $ 73,000 $ 87,900 $ 85,300 $ 284,200 $ 196,300 223.3% Professional 226,100 413,700 430,600 354,400 450,000 19,400 4.5% Support 13,800 41,000 8,700 3,500 10,700 2,000 23.0% Projects and Operations 26,900 52.500 101,600 92.700 - 315.600- 214.000 210.6% TOTAL $ 338.400 5 580.200 $ 628.800 $ 535.900 $1.060.500 $ 431.700 0,71 Specialized Transit • Support innovative programs which provide transit assistance in hard to serve rural areas or for riders having very special transit needs and monitor funding of these programs. • Provide availability for local matching funds to Western County applicants seeking FTA Section 5310 federal capital grants. Table 12- Specialized Transit Program FY 03104 FY 04105 FY 05106 FY 05/06 FY 06107 Dollar Percent Costs Actual Actual Revised Budget Projected Budget Change . Change Personnel $ 23,400 $ 21,800 $ 43,700 $ 17,800 $ 81.500 $ 37,800 86.500 Professional 1,800 3,300 24,000 42,700 62,500 38,500 160.4% Support 900 4,100 9,300 2,900 14,100 4,860 51.60k Projects and Operations 4,268.300 4,846.100 5.095.000 4,694.100 7,666,700 2,571,700 50_50/0 TOTAL $ 4294.400 $ 4,875.300 $ 5.172.n0n $ 4.757.500 $ 7,824 800 R 2.652.800 51.3% Transit • Continue implementing the recommendations resulting from the FY 2000/01 through FY 2002/03 triennial performance audit and review transit operator performance and annual progress reports through TransTrack and the SUPS, respectively. • Engage an audit firm to conduct the state triennial performance audit for FY 2003/04 through FY 2005/06. • Discuss, develop, and submit policy directions relating to transit matters through the Transit Policy Committee (TPC). • Begin the development of conceptual programs for the 2009 Measure A transit funds. Table 13-Transit Program FY 03104 FY 04105 FY 05106 FY 05106 FY 06/07 Dollar Percent Costs Actual Actual Revised Budget Projected Budget Change Change Personnel $ 126,400 $ 138,100 $ 190,600 $ 147,600 $ 188,900$ , (1,700) -0.9% Professional 72.700 76,300 30,400 163,200 190,400 160,000 526.3% Support 7,000 4,200 13,500 16,000 20,600 7,100 52.6% Projects and Operations 1,958,200 2.050.200 5,967,000 3,837,900 6,718,700 751.700 12 6% TOTAL $ 2.164.300 $ 2,268.800 $ 6 901 500 $ 4:164.700 $ Z 118800 $ 917,100 14.8% 0A ® Commuter Assistance • Continue rideshare incentives and support services in partnership with commuters, employers, and other governments. • Perform a programmatic analysis of the Commuter assistance program and develop the Program Tracking and Performance Measurement Tool (Program Measurement Tool) to foster improved service delivery and greater constituent participation as well as to more efficiently implement the Commuter Assistance program. • Seek increased opportunities for cross marketing of transit and rail services. Maintain and operate a five -county ridematching database system with partner agencies. • Assess, develop, and implement a Guaranteed Ride Home (GRH) Program to serve Inland Empire employers. • Participate in regional decisions relating to the implementation of 511 and the dissemination of traffic and traveler information services. Table 14- Commuter Assistance Program FY 03104 FY 04105 FY 05106 FY 05/06 FY 06/07 Dollar Percent. Costs Actual Actual Revised Budget Projected Budget Change Change Personnel $ 187,500 $ 289,600 $ 258,700 $ 267,900 $ 199.500 $ (59,200) -22.9% Professional 591,600 351.600 519,200 488,100 895,000 375,800 72.4% Support 486,000 316.000 644,300 641,000 572,700 (71,600)- -11.1% Projects and Operations 1,678.800 1,626,500 2,120,700 1,558,800 2,079,160 (41,600) -2.0% Capital OuUay - 60,000 240,000 387,000 95,000 (145,000) -60.4% TOTAL $2,943.900 $ 2.643.700 $ 3,782,900 $ 3,342.800 $ 3641.30Q 1 58.40D 1.5°/ Motorist Assistance • . Continue implementation of the recommendations included in the 5-Year Strategic and Financial Plan (5-Year Plan) for the call box program, including the modification of approximately 670 call box sites. • Complete the implementation of an Automatic Vehicle Location (AVL) system for the FSP tow trucks as well as the use of personal digital assistants (PDAs) to collect the data. • Keep abreast of and evaluate all technology to improve call box service to hearing and speech impaired motorists. Table 15- Motorist Assistance Program FY 03/04 FY 04/05 FY 05106 FY 05/06 FY 06107 Dollar Percent Costs Actual Actual Revised Budget Projected Budget Change Change Personnel $ 92,900 $ 101,800 $ 88,100 $ 91,700 $ 124,600 $ 36,500 41.4% Professional 45,300 61,700 216,700 156,800 54,300 (162,400) -74.9% Support 31,700 18,100 26,700 25,500 27,100 400 1.5% Projects and Operations 1,808,500 2,009,400 3,674,600 2,203,700 3,422,900 (251,700) -6.8% Transfers Out 248,300 254,100 262,800 253,000 375,200 112,400 42.8% TOTAL $ 2226.700 $ 2.445.100 $ 4268.900 $ 2.730.700 4.004.10 $ (254.800) -6.2% Capital Project Development and Delivery • • Expand the Eastside parking lot at the Riverside Downtown commuter rail station. 0 Complete preliminary engineering and begin final design of the Perris multimodal facility. • Complete final design of a parking structure at the North Main Corona commuter rail station. • Complete alternative studies and environmental clearance and initiate right of way, acquisition for the FTA New Starts Perris Valley Line. • Continue environmental and preliminary design for the Bi-County Interstate (1) 215 project. • Complete the realignment and widening of SR-74 from Wasson Canyon Road to 7tn Street in the city of Perris (Segment 11). • Continue the environmental and preliminary engineering services for the SR-79 realignment project as well as acquire right of way. • Continue development of a project report and environmental document for the Mid County Parkway project as well as acquire right of way. • Complete final design of the SR-60/1-215 East Junction HOV lanes connector. • Acquire land as mitigation for the cumulative and direct impacts associated with construction of future highway and regional arterial projects. • Provide Measure A funding and support- to; Western County- local jurisdictionsfor interchange construction at 1-15 Cantu-Galleano Ranch Road and SR-91 interchange improvements at Van Buren, La Sierra, and Green River. • Provide Measure A funding and support to Coachella Valley local jurisdictions for construction of operational improvements along SR-86 and SR-111. • Provide TUMF funding for regional arterial project engineering, construction, and right of way acquisition. • Provide advance funding of 2009 Measure A projects in Hemet, Indio, and Blythe. Table 16- Capital Project Development and Delivery Prograrn FY 03l04 FY 04l05 FY 05M FY 05+06 FY 06107 Dollar Percent Costs Actual Actual RaWsed Budget Projected Budget Change change Personnel $' 232.300 $ 378,000 $ 826,500 $ 476,100 $ r671,400 $ 44,900 5.4% Professional 982,200 1,271,600 1,787,000 1,241,100 1,462,700 (324,300) -18.1% Support 50,800 83,800 108,300 7,000 21;300 (87,000) -80.3% Projects and Operations 95,699,000 120,965,600 275,419,700 123,521,500 318,481,200 43,061,560 15.6% CapltalOuday 480,000 500,000 20,000 42% Debt Servire-CormiercialPaper 1,900,000 Me,400 4,076,900 2,176,900 114.6% Transfers Out 41,082.600 36,795.600 46,298.700 35,483.20D 82,677.400 36,378.700 7878^6% TOTAL. $138.046.9r10 $ 1�.494.640 $ '326.820200 $161628.30D $408090900-81.270.7 224.09 • 39 C l� u Table 17— Projected Fund Balances by Program and Geographic Area at June 30, 2007 Measure A Westem Courdy Coachella Valley Palo Verde Other Total Reserved: CormuterAssistance $ 12,699,400 $ $ - $ - $ 12,699,400 Debt Service - - 31,436,600 31,436,600 Highway 47,497,000 6,779,700 - 1,265,600 55,542,300 Loans Receivable 32,514,200 - - 1,460,400 33,974,600 Local Streets and Roads 109,400 74,300 52,700 - 236,400 Planning and Programming Services - - - 455,100 455,100 Propertyhbriagement - - 1,481,500 1,481,500 Rail 44,332,300 - - 5,137,100 49,469,400 Regional Arterials - 1,540,500 - - 1,540,500 Specialized Transit 7,692,200 13,300 - 7,705,5W Transit - - - 4,410,5W 4,410,500 TUW - - - 33,376,800 33,376,800 Unreserved, designated: WtoristPssistance - - - 3,697,500 3,697,5W Unreserved, undesignated - - - 2,561,200 2,561,200 TOTAL Fund Balance 40 N � � k 41 k TABLE 18 - BUDGET COMPARATIVE BY SUMMARIZED LINE ITEM FY 2004 .2007 FY 03l04 FY 04lD5 FY OWS FY =06 FY OW07 Dollar Percent Actual Actual Revised Budget Pmjected Budget Change Change REVENUES Measure A Sales Tax $ 120,564,801) $ 138,921.300 S 147,300.000 $ 147,300,000 S 156,150,000 $ 8,850,00 6.0% LTF Sales Tax- Planning and Administration 2,307,000 2,497.800 3,343.400 3,343,400 2,995,500 (347,900) .10.4% LTF Sales Tom -Transil AlluoI 5,505,500 5,1M ace 9,110,000 9,110,000 7,976.900 (1133,100) -124% STA Transit Allocation, 2.1399.100 3,340,700 5,913,600 3,891,700 6.924,300 1.010,700 17.1% Vehicle Registration Fees 1.435,1DO 1.541.200 1,425.000 1,425,D00 1,425,000 - 0.0% Reiniber9Ement 23.276,6DO 25,241 100 42,183,200 2.642,100 19.707.800 (22,475,400) -513% Other Revenue 3,976,700 3,118,D00 2.132,400 3,868,200 2,223,600 91,200 4.3% TUMF Revenue 35.615,200 46.325.300 45,825.000 45.266,900 42.000,000 (3,825,000) -8.3% lnveslmeol Income 2.934.500 4.540.500 5A53.000 5610100 12.499500 7045900 129.2% TOTAL Revenues 198,514,500 230,729,800 262,688,200 222,455,400 251.902,60D (10.763.600) -4.1% EXPENDITURES Personnel Salary and Benefits 2,581,000 2,965.900 3,892,50o 3,327,800 4,615.20 722700 18.6% Professional and Support (General Legal Services 1,010,700 1,313.500 1,640,800 11361.100 1,309,80D (331000) -20.2% Financial Services 46,900 52,300 50.000 75,600 100.00D (450,000) -81.816 'Audit Services 520,600 358.500 378,UDO 345.000 520,000 142,000 37.6% IProlm5ional Services - Cline, 1.583.W0 1,608,700 2,394.000 2,166,900 5852000 3.158000 144.4% TOTAL Professional Costs 3,161,20D 3,333,ODO 4.982,800 3,949,500 7.781,800 2,819,000 Support Costs 1.550.900 1.6g6.400 2528500 2,321,800 2397.011 'f131.5001 -5.2% TOTAL Professional and Suppon Costs 4.722,100 5,029,400 7.491,300 6,271,300 10.178,800 2,687,500 35.9Ye Pmlecls and Operations: Projects -General 2,403,000 1.892,300 2,960.200 1,765,000 3.377,400 417,200 14.1% L Rait.Operations 1178,800 1,427,800 1,546,300 1.,346,600 1,590,600 44,300 2.9% SAFEOperations 578,500 565,300 2.227,100 767.200 1,838,600 (388,500) -17.4% Towing 1,222,W0 1,439,000 1,431,000 1,429.600 1.573,000 142.000 9.9% CommuterAwalance 1,638,800 1 588,50n 2,020,700 1,517,800 2,004,100 (16,600) -0.8% Highway Engineering 1,670,900 4,234,800 30,871,000 6.452.100 6.327,000 (24,544,000) -79.5% Rail Engineering 538.600 249.500 7,276,000 257,700 7,450,000 174.000 2.4% • TUMFEngineeing 1,145,600 5,898,100 26,125,400 12,736,600 33,416,0013 7280,60D 27.9% i,Hghway Constructon 28,032,200 28,053A00 37,619.200 15,622.6DO 45.841.400 8,222200 21.g% Rall Constuction 3,295,700 858,400 2.089,000 443,5D0 1,738,600 (350.500) -16.8% TUMF Construction - 3,600 16,212,100 3,145,000 4.848,000 (11,B84,10o) -70.1%, Highway Right of WayA.and 1,354,700 1,877,700 55,572,700 8,735.000 745,100 (54,827,600) -98.7% Rail light of Way/Land 3,025,500 - 5,otio.o10 63,6DO 5,075.000 25.000 0.5% TUMF Right of WayA.and 13.357,700 26,120,000 9,616,300 137,422,000 111,302,000 42SA% SCRPA Contribution 3,167,800 3,214.600 5.317;7D0 5.530,000 6.051.600 734,100 13.B% 'S. Spm.al SWules 1,129.000 2,426,BDO 2,186,600 1,075. 00 1,800.700 (295,900) -13.5% Special Transportalio.Transit 4,268.300 4,846JOI) 5.095.000 4,604.1 DO 7,966,700 2,571,700 50.5% Local Streets and Roads 46,200.300 53,330.700 55,106,500 55,106,500 58,318,300 3,211,800 59% Regional Anenals- Coachella Valley B,244208 10,053,70D 9,993,900 8,503,700 13,719,40D 3.725,500 37.3% LTF DIsbrsenierds 750200 706ZO 1,D09,100 1,911,300 1,042,800 (8061 -459% STA DLsbursemenb 1.9%200 2,050.200 5967.000 3,037.900 6,718.700 751.700 12 6% TOTAL Project and Operating Cents 111,808,200 138,D72,400 3112,596,500 144,617,900 348,665,100 45,958.600 15.2% Debt Service Principal Payments 26.316AOO 27228.200 28.669.500 26.669.500 30.364.400 1.604,900 5.9% Interest Payments 9.191.600 8.400,300 8.345.200 7.744.600 9.063.600 718,400 8.6% Arbitrage Rebate Tax - 2,141,600 - - - Cost of Issuance 438.600 400.000 150.000 1250.0001 -62.5% TOTAL Debt Service 35,508,600 38.208,700 37A14.700 36.414,100 39,578.000 2,163,300 5B% Capital Outlay 8,000 179.800 909.000 477,000 SS5.0 AZ14,01101 -23-5% TOTAL Expenditures 154.62TAW 184.450.200 352404000 191.108.100 403,722.100 51.31SA00 146% Excess (Deficiency) Of Revenues Over (Under) Expenddcmes 43,886,600 46,273,400 (09,717.800) 31.347,300 (151,819.500) (52,101,700) 68.2% Other Financing Sources (Uses) Transfers In 41,523.100 37,050,200 46,561,500 35.735,200 83,052,600 38,491,100 78.4% Transfers Out (41,523,100) (37,050200) (46,561,500) (35,736.200) (33,052,600) 35,491,100 78.4% Debt Proceeds 30.005.000 55.000.000 - $0000000 25.000.000 45,5% Excess (deficiency) of Revenues over (under) Expenditures and Other Flnaneirg Swrces(Uses) 43,886,630 76,278,400 (34,717,800) 31,347,300 (71,819,50D) (37,101,700) 106.9% Beginning Fund Balance 151I.M.500 202.781.100 279,059,500 279,059,500 310.406.800 31.347,300 11.2% ENDING FUND BALANCE S 202,781.10D S 279.059.5D0 S 244,341,700 S 310405.t100 $238587300 S 15754A00) -24% 42 Table 19- Budget Expenditures and Other Uses Summarized by Governmental Fund Type FY 2006107 40 General Fund Special Revenue Capital Projects Debt Service Total Personnel Salary and Benefits $ 3,252.700 $ 1,362,500 $ - $ $ 4,615,200 Professional and Support Expenditures General Legal Services 369,400 940.400 1,309,800 Financial Services 95,200 4,800 100,000 Audit Services 495,000 25,000 520.000 Professional Services - Other 4,290,100 11134,50 427,400 - 5,852,000 TOTAL Professional Services 5,249,700 2,104,700 427,400 - 7,781,800 Support Costs 1,691,200 705,800 2,397,000 TOTAL Professional and Support Services 6,940,900 2,810,500 427,400 - 10,178,800 Project and Operations Expenditures Program Management - 2,575,500 400,000 - 2,975,500 Projects - General 315,600 86,300 - - 401,900 Rail Operations 1,590,600 - - - 1,590,600 SAFE Operations - 1,838,600 - - 1,838,600 Towing - 1,573,000' - - 103,000 Commuter Assistance - 2,D04,100 - - 2,004,100 Highway, Rail, and TUMF Engineering - 47,193,000 - - 47,193,000 Highway, Rail, and TUMF Construction - 43,927,900 8,500,D00 - 52,427,900 Highway, Rail, and TUMF Right of Way"nd - 103,217,100 40,025,000 - 143,242,100 SCRRA Contribution 5,551,800 500,000 - - 6,051,800 Special Studies 1,785,700 105.000 - - 1,890,700 Special TransportationtTransit - 7,666,700 - - 7,666,700 Local Streets and Roads 58,318,300 - - 58,318,300 Regional Arterials - Coachella Valley - 13,719,400 - - 13,719,400 LTF Disbursements 1,042,800 - - - 1,042,800 STA Disbursements 6,718,700 6,718,700 TOTAL Project and Operations Expenditures 10.286,500 289,443,600 48,925,000 348,655,100® Capital Outlay 95,200 599,800 - 695,000 Debt Service Principal and Interest 25,000 1,200 3,926,900 35,474,900 39,428,000 Cost of Issuance 150.000 ' 150,000 TOTAL Debt Service 25,000 1,200 4,076,900 35,474,900 39.578,000 Other Financing Uses: Transfers Out 180 00 43.872.600 83.052.600 TOTAL Expenditures and Other Financing Uses • 43 Table 20 - Highway, TUMF, and Rail Programs FY 2006107 Oeset ® Projecctss General Program Management and Contract Administration (Bechtel Corp.) $ 2.576,500 TOTAL PROJECTS GENERAL 2,575,500 Highway Engineering SR-60 East Junction to 1-215 HOV 2,500,000 SR-74 Wasson Road l0 70t Streel Highway Widening 85,000 SR-74 Curve Realignment 800,000 SR-74 G Street to 1-215 482,000 SR-111 City Projects (La Quints, Indio, and Cathedral City) 1,450,000 1-215 M-County Project 1 000,000 General 10,000 SUBTOTAL HIGHWAY ENGINEERING 6,327,000 TUMF Engineering SR-79 Realignment Preliminary Engineering and Environmental 8,030,060 Mid -County Parkway Corridor Phase II 10,0U0,000 Various Western County TUMF Regional Arterial Projects 16,386,000 SUBTOTAL TUMF ENGINEERING 33.416,000 Rail Engineering Perris Valley Line Preliminary Engineering 5,000,000 Perris Multimodal Facility Survey and Matetal Testing 125,000 Penis Mu0imodal Facility Engineering 1,000,000 Riverside Downtown Station Parking Lot Expansion- Eastside 50,000 Riverside Downtown Station Parking Lot Expansion- Eastside Survey and Material Testing 175,000 North Main Corona Station Parking Structure 1,100,000 SUBTOTAL RAIL ENGINEERING 7,450,900 TOTAL HIGHWAY, TUMF, AND RAIL ENGINEERING 47,193,000 Highway Construction 1-15 Cantu-Galleano Ranch Road Interchange 2,734,000 SR-74 Wasson to 7th Street Widening Project 2,300,000 SR-86 County of Riverside Project 271,000 SR-91 Green River Interchange 7,006,500 I SR-01 La Sierra Interchange 15,700,000 • SR-91 Van Buren Interchange 7,600 000 SR-111 Magnesia Falls to Fairway 1,000,000 SR-1I I City Projects (La Quinta, Indio, and Cathedral City) 699,900 Hemet/Sanderson Bridge (Commercial Paper) 3,D00,000 I dloNarious Local Street and Road Rehabilitation Projects (Commercial Paper) 4,000,000 BlythelLovekin Boulevard Pavement Rehabilitation and Charrslorway, Pavement Overlay (Commercial Paper) 1,500,000 General 30,000 SUBTOTAL HIGHWAY CONSTRUCTION 45,841,400 TUMF Construction Various Western County TUMF Regional Arterial Projects 4,848,000 SUBTOTAL TUMF CONSTRUCTION 4,848,000 Rail ConsWclion Riverside Downtown Station Parking - Eastside 1,735,500 SUBTOTAL RAIL CONSTRUCTION 1,739.500 TOTAL HIGHWAY, TUMF, AND RAIL CONSTRUCTION 52,427,900 Highway Right of Way and Land SREO HOV Lanes between 1.215 and Redlands Boulevard 25,000 SR-60 HOV Lanes Right of Way Support Services 100 SR-74Wasson Carryon Road to 7th Street Right of Way Acquisition 700,000 SR-74 Wasson Canyon Road to 7th Street Right of Way Support Services 20,000 SUBTOTAL HIGHWAY RIGHT OF WAY AND LAND 746.100 TUMF Right of Way and Lard SR-79 Realignmenl Right of Way Acquisition 17,500,000 SR-79 Realignment Right of Way Support Services 30.000 Mid Courtly Parkway Right of Way Acquisition 72,500.000 MSHCP Land Acquisition - Western County (Commercial Paper) 25.000,000 MSHCP Land Acquisition- Coachella Valley (Commercial Paper) 15.025,000 Various Western County TUMF Regional Arterial Projects 7.367,000 SUBTOTAL TUMF RIGHT OF WAY AND LAND 137,422,000 Rai Right of Way and Land Perris Valley Line Right of Way Support Services 75,000 ® Penis Valley Line Right of Way Acquisition 5.000,000 SUBTOTAL RAIL RIGHT OF WAY AND LAND 5,075,000 TOTAL HIGHWAY, TUMF, AND RAIL RIGHT OF WAY AND LAND 143,242,100 GRAND TOTAL HIGHWAY, TUMF, AND RAIL PROGRAMS $ 245,436,500 44 �g�mgg�g�gg� s 8g�gggg$�gsgaseseg�g'g� $ � g LL m m O O m N O m Y < F fi N � � � N' Y uNl � m •- 1` N �' m a m m gsggassgog g g gsggg$mmg$ggggSB$ m N w p sgsGsgjgsgagsfs Vs HsgMggsssggssssbsasgas §p e s N •3 a Nm 1a OY� � � N � � 2$ •S F �agm <apO�O+••+R N�I�O�f`�O ��� � N r O i N V N d N F p n• m N N N w N N 3 � " s gg ............. Q N N 1f1 V is g_ H a O N N w w w M1 ........g.pg. g .g,g,,,,.gg,.,.,•,.g'gg g g g g So g p w w r e a m U » w w N vgl1 sga yes g({g.Qg a a 9pygN�pg • g g$s$gpsM Ygasgass•gga• Og g p e qs m N � � Y1 0 d O m ZS O � � O$ aYjS� �Ngg3n'!•ti N' m � m m VF LLm � N V m � � m N � N ry � N O v a � m N � �•^�1 n .w ry EN N p m �•�ggss$��•g g gsgg•aggsssggsgss•ss••a g� s g w a LL6 $ 3 w N N w g g g � 8 ggg • g� g g g g 8 s g g s s s g� P�mNOAS1 .4 �w SY �[SM1 <m �[9r•��d17 NmOgg '�� u�..� (pV ry0ry g��gs•g•g••s g ss�gg ",,..gg,..,ggg " � � g � LLm w� � _ w N � � N � •- O O- d p N M g s B an„eg a gNNNOS m �� m g o 0 0i a m LE g g a s LL N N N N N p � m m � e E 5 0 N gg £rc rcc E gy �a 3U399 xxpp _Ow�E �6yy 9��9$$ 0 °�+ •r6_ 'c �7'n$u�i5>ZoF naaanai$w$rcm.o NGi9rc�eg� u'ig w A CI Proposed Budget Fiscal Year 2006/07 Process a�,I �I lid .Budget ..,�,,�I , ffi1E9 si!L' M. [7-1 _- - • Resource Estimation and Allocation • Commission Policy Goals and Objectives • Department Goals and Objectives . Determine key assumptions ® Assess current year accomplishments Identify next year's initiatives • Department Budget Development • Compilation of Commission Budget • Review and Adoption of Budget V �O. W IA V m W E O � U w O O Lm E _ m W �J O O 0 �V C V W 0 C O .- m V =.® O ■ m VE LM Q O .� V _ ,_ E M _ 'p E Q c c— LM ■V C N d IL Wr • Total Estimated Sources = $414,955,200 . Revenues = $251,902,600 . Commercial Paper proceeds = $80,000,000 . Transfers in = $83,052,600 • Total Estimated Uses = $486,774,700 . Expenditures = $403,722,100 . Transfers out = $83,052,600 • Excess of Expenditures over Revenues = $71,819,500 • Ending Fund Balance = $238,587,300 $300,000,000 $250,000,000 $200,000,000 $150,000,000 $100,000,000 $50,000,000 FY 03/04 FY 04/05 FY 05/06 FY O6/07 FISCAL YEARS ❑ Investment Income p Other Revenue ❑ TUMF Revenue ❑ Intergovernmental a LTF Sales Tax O Measure A Sales Tax Investment Income Other Revenue 5% 1% TUMF Revenu( 17% Intergovernmental 11% LTF Sales Ta 4% Measure A Sales Tax 62% Revenue Breakdown Measure A Sales Tax LTF Sales Tax Intergovernmental TUMF Revenue Other Revenue Investment Income TOTAL Revenues FY 05/06 Revised Budget $ 147,3001000 127453,400 49,5219800 45,8257000 291327400 5,453,600 26236864200 FY 05/06 Projected $ 147,300,000 12,453,400 72958,800 45,266,900 32866,200 5,610,100 $ 222,455,400 FY 06/07 Budget $ 156,150,000 10,972,400 28,0573100 42,000,000 21223,600 12,499,500 2513902,600 Expenditures Planning and Rail Operations Regional Issues Programming 2% Property Management 0% 2% 0% Specialized Transit Management Services 2% 1 % Transit Debt Service 2% 10% Commuter Assistance Regional Arterials - ®� 1% Coachella Valley 3% Motorist Assistance 1% Local Streets and Roads 14% Capital Highway, Rail and TUMF 62% - Expenditures Breakdown — by Department Management Services Regional Issues Planning and Programming Rail Operations Property Management Specialized Transit Transit Commuter Assistance Motorist Assistance Capital Highway, Rail and TUMF Local Streets and Roads Regional Arterials - Coachella Valley Debt Service TOTAL FY 05/06 FY 05/06 FY 06107 Revised Budget Projected Budget $ 41501,900 $ 4,006,600 $ 4,517,900 70,700 161,200 353,000 4,444,700 2007800 6,409,000 7,559,200 7,341,100 8,053,500 628,800 535,900 1,060,500 5,172,000 4,757,500 7,824,800 6,201,500 4,164,700 7,118,600 3,782,900 3,342,800 3,841,300 4,006,100 2,477,700 3,628,900 213,521,100 61,575,500 249,298,900 55,106,500 55,106,500 58,318,300 9,993,900 8,563,700 13,719,400 37,414,700 36,414,100 39,578,000 $ 352,404,000 191.108.100 $ 403.722.100 Departenen Highlights t Expenditure • Program expenditures represent 89% of total expenditures . 15% increase from FY 2005/06 budget • Highway and Rail Projects . SR=79 realignment ROW and engineering . Mid County Parkway ROW and engineering . Perris Valley Line ROW and preliminary engineering . Land acquisition for WC/CV MSHCP ® Measure A and TUMF pass through funding for local projects Expenditures by Function Capital Outlay Personnel 0% 1% Professional 2% Cost of Issuance 0% Support 1% Debt Service 10% Projects and Operations 86% --- Expenditures Breakdown - by Function Personnel Professional Support Projects & Operations Debt Service & Cost of Issuance Capital Outlay TOTAL Expenditures FY 05/06 FY 05/06 FY 06/07 Revised Budget Projected Budget $ 31892,500 $ 3,327,800 $ 4,6151200 4,962,800 3,9492500 7,7811800 21528,500 2,321,800 2,397,000 302,696,500 144,617,900 348,655,100 37,414,700 36,4142100 391578,000 909,000 477,000 695,000 $ 3521404,000 $ 191,108;100 $ 4037722,100 Functional Highlights pendmiture a • Personnel based on 31 FTE 4% salary increase pool . Continued increases in PIERS and workers compensation costs • Professional costs to increase 59% for strategic partnership efforts • Capital outlay related to Commuter Assistance mobile information center and Rail property improvements Personnel Cost Trends $5,000,000 $4,500,000 $4,000,000 $3,500,000 $3,000,000 $29500,000 $2,000,000 $1,500,000 $1,000,000 $500,000 FY FY FY FY FY 02/03 03/04 04/05 05/06 06/07 p Budget p Actual Measure -A Administration - = • Measure A limits administrative salaries and benefits to 1% of Measure A sales tax revenues • Commission policy for total administration costs not to exceed 4% of Measure A sales tax revenues � N o 4 o 0 �= N rl m m _ 4 47 C m nO o _ 4w F C E if C E .V O 0 O Co f > N 3 a .� � a� o = '> o E o E Un m V V a V p ,1 AGENDA ITEM 12 C� 0 • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 24, 2006 TO: Budget and Implementation Committee FROM: Brian Cunanan, Staff Analyst Jerry Rivera, Program Manager THROUGH: Stephanie Wiggins, Regional Programs Director Agreement No. 06-45-046-00 for Freeway Service Patrol Tow Truck SUBJECT: Service STAFF RECOMMENDATION. This item is for the Committee to: 1) Award Agreement No. 06-45-046-00 to Tri-City Towing for tow truck service on Beat No. 2 of the Freeway Service Patrol program at a cost of $50.00 per hour per truck; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and ® 3) Forward to Commission for final action. BACKGROUND INFORMATION: The Commission, acting in its capacity as the Riverside County Service Authority for Freeway Emergencies (SAFE), released a Request for Proposal on September 29; 2005 for tow truck service on Beat No. 2, Beat No. 25, and Beat No. 26 of the -Freeway Service Patrol program. On December 14, 2005 the Commission awarded agreements to Pepe's Towing for Beat No. 25 and Hamner Towing for Beat Nos. 2 and 26. Hamner Towing was scheduled to start Beat No. 2 (Figure 1.0) on July 3, 2006 upon expiration of the current provider's contract. However, on April 5, 2006, staff received a letter (attached) from Hamner Towing expressing that it could no longer carry out the tow service commitments for Beat No. 2. It cited increasing fuel and insurance costs and recruitment difficulties as reasons for this decision. Staff and members of the original evaluation committee from the San Bernardino Associated Governments, Inland CHP and Caltrans District 8 met on April 17, 2006 and recommend awarding Beat No. 2 to Tri-City Towing, the only other tow provider to bid on this beat. Tri-City towing is the current tow provider for Beat No. 2 and has agreed to lower its rate from $52.75 per hour as originally proposed in its bid to ® $50.00 per hour. This rate aligns more closely to the rates for Beat Nos. 25 and 26, which are $48.50 and $49.50 respectively. If awarded, the agreement with Tri-City EM Towing for tow service on Beat No. 2, will be for a three-year term with two one-year options. Figure 1.0: Freeway Service Patrol Beat No. 2 Description: l�irro r' —I von s.'v rad4 SR-91, Lincoln Avenue --' to Magnolia Avenue is� ros Sexranos (5.6 miles) Hours of Operation: 5:O0a.m. to 8:30a.m.; 3:OOp.in.to 7:00p.m. Current FSP Provider: Tri-City Towing Recommend Award to: Tri-City Towing All obligations incurred by the Commission under the terms of this award are funded 80% from state funds and 20% from local SAFE fees and are subject to continued funding from the State of California for the Riverside County Freeway Service Patrol program. Financial Information Fiscal Year Budget: N Year: FY 2005/06 Amount: $93,700 urce of Funds: [GA State of California — 80% SAFE DMV fees — 20% Budget Adjustment: N Na.. 201 45-81014 Fiscal Procedures Approved: Date:. 4/24106 Attachment: Letter from Hamner Towing A 47 CKsser � �� 76312 AMiJR/BC • Corona, California 4/5/2006 R.C.T.C. 4080 Lemon St, 3"d Floor Riverside, Ca. 92502-2208 RE: Freeway Service Patrol Beat #2 Dear Jerry Rivera & Brian Cunanan: I regret to inform you that we are declining to take the responsibility of performing under contract for Beat #2 of the F.S.P. program. I apologize for timing and inconvenience of this decision. However, with our current business situation I am not comfortable performing on this additional beat and running it effectively for your organization. As you may recall at the time when the bids were being reviewed, we informed you that we anticipated being awarded only one of the three beats despite bidding on each one. When we received word that we were to be awarded Beat #26, we have continually worked to get a head start finding qualified drivers to operate on Beat Q. The results of our efforts have been extremely disappointing. These efforts have generated a high cost in time spent interviewing and training prospects that haven't worked out; not to mention the costs of frequent advertisements that we have done to attract potential applicants. The disappointment from failing to hire good prospects is not the only basis for this decision. You are aware of the ever increasing costs of fuel and insurance that is affecting every business and individual especially in California. Specifically, the profitability of this industry is in jeopardy and our company is no different. This up coming year is going to be very difficult. Due to these negative forces, our company must make other difficult decisions and redefine the coarse we are to head in if we are to return to a profitable direction and cope with our costs of doing business. Once again we sincerely apologize for the action we must take. The last thing we at Hamner Towing wish to do is hurt the performance of our team of organizations (R_C_T_C., C.H.P. and Caltrans). We realize there is never enough time to complete the contract award process let alone start over again with the same deadline. Hopefully we have left enough time to find a suitable contractor to still meet the July start date. We will continue to operate on the two beats we are currently under contract on. We are totally committed to their successful operations until their respective termination dates. Please feel free to contact me anytime. Regretfully Yours, Dennis Horvath, President Hamner Towing Inc. • RIVERSIDE COUNTY TRANSPORTATION COMMISSION DATE: April 24, 2006 TO: Budget and Implementation Committee FROM: Jerry Rivera, Program Manager THROUGH: Stephanie Wiggins, Director of Regional Programs SUBJECT: Agreement No. 06-45-050-00 with the Department of California Highway Patrol for Operation of the Freeway Call Box System from July 1, 2006 through June 30, 2009 STAFF RECOMMENDAT/ON: This item is for the Committee to: 1) Approve Agreement No. 06-45-050-00 with the State of California, Department of California Highway Patrol, for the operation of the call box system from July 1, 2006 through June 30, 2009; 2) Authorize the Chair, pursuant to legal counsel review, to execute the agreement on behalf of the Commission; and 3) Forward to the Commission for final action. BACKGROUND /NFORMAT/ON: The Commission, in its capacity as the Riverside County Service Authority for Freeway Emergencies (SAFE), and the State of California, Department of California Highway Patrol (CHP), previously entered into agreements to reimburse the CHP for all costs associated with the implementation and operation of the call box system in Riverside County. Legislation required the CHP to answer all call box calls and provide central dispatching services for SAFE call box motorist aid systems in areas of CHP jurisdiction and within Caltrans right of way. However, SB 396, enacted July 21, 1997, authorized the SAFEs to contract with private call answering centers, with the coordination and approval of the CHP. Subsequently, the Riverside County call box program entered into an agreement with San Bernardino Associated Governments to share the costs of a private call answering center (CAC). The CAC began answering all of the call box calls on February 9, 2002, and only true emergencies calls are sent to the CHP. All other non -emergency calls are either routed through a remote message system (similar to e-mail) to the CHP for its information or are handled by the CAC. The Commission is still required to reimburse the CHP for its proportionate share of the CHP SAFE ® Coordinator position. The attached agreement is for a three year period from July 1, 2006 through June 30, 2009, along with a one-year option. The total amount of the agreement shall not exceed $19,700 with the annual amounts payable to CHP at $6,300, $6,600 and $6,800 per fiscal year. The additional one year option through June 30, 2010 is at an amount not to exceed, $7,100. Financial Information In Fiscal Year Budget: Y Year: FY 2006107' Amount: $6,300 Source of Funds: SAFE DMV Fees Budget Adjustment: No GLA NO.: 202-45-81016 - Fiscal Procedures Approved: Date: 4/24/06 Attachment: Agreement No. 06-45-050-00 0 50 CHP Agreement #6R047000 ® SS AGREEMENT BETWEEN THE STATE OF CALIFORNIA :DEPARTMENT OF CALIFORNIA HIGHWAY PATROL AND RIVERSIDE COUNTY SERVICE AUTHORITY FOR FREEWAY EMERGENCIES THIS AGREEMENT is made and entered into by and between the State of California acting by and through Department of California Highway Patrol, hereinafter called CHP, and Riverside County Service Authority for Freeway Emergencies, hereinafter called SAFE, under provisions of California Vehicle Code Sections 2421.5 and 9250.10, and Streets and Highway Code Section 131.1 and Chapter 14 (commencing with Section 2550) to Division 3. WITNESSETH: By and in consideration of the covenants and conditions herein contained, CHP and SAFE do hereby agree as follows: I . The term of this agreement shall be July 1, 2006 through June 30, 2009. 2. This Agreement is for services and assistance provided by CHP in accordance with the ® "CHPICaltrans Call Box and Motorist Aid Guidelines," as they may be revised from time to time, attached hereto as Exhibit A,, incorporated herein by reference, and shall be referred to as the "GUIDELINES". 3. This Agreement shall not become effective until (1) SAFE has submitted to CHP a copy of the resolution, order, motion, or ordinance from SAFE approving execution of this agreement and identifying the individual authorized to sign on behalf of SAFE, and (2) that this Agreement is duly signed by both parties. 4. That SAFE shall notify CHP in writing, no later than January 31, 2009, that SAFE wishes to extend the services and assistance rendered by CHP pursuant to this Agreement for one (1) additional year. If CHP is so notified, this Agreement shall be in effect through June 30, 2010, and the total amount payable to CHP for this additional year of service shall not exceed $7,100.00, unless otherwise determined by CHP cost analysis to be greater. 5. This Agreement may be modified in writing and signed by both parties, and shall be modified by the parties to conform to any future changes to federal or state law which affect the terms of this Agreement. 6. Because of the time and expense early termination would entail to both parties, either party may terminate this agreement before the expiration of its term, or any extension, upon six (6) months prior written notice to the other party. 51 CHP Agreement #6R047000 SB Notwithstanding subparagraph 6, CHP or SAFE may terminate this agreement upon thirty (30) days prior written notice to SAFE should SAFE be financially unable to reimburse CHP for services under this Agreement. For services and assistance herein, SAFE agrees to reimburse CHP quarterly, in arrears and upon receipt of an itemized invoice, for charges identified in Section 20 Item f. Upon receipt, payment shall be made to CHP as invoiced within sixty (60) days. If payment is not submitted because of a dispute, SAFE shall submit the reasons for the dispute to CHP within sixty (60) days of receiving the invoice charges. a Payment shall be made to: Department of California Highway Patrol Fiscal Management Section P.O. Box 942900 Sacramento,'CA 94298-2900 b. Invoices shall be sent to: Riverside County SAFE P.O. Box 12008 Riverside, CA 92502-2208 E 9. The maintenance of the call box system (outside of CHP communications center), including telephone service and line costs, shall be the sole responsibility of SAFE. 10. The SAFE may contract with the CHP to perform duties as mutually agreed by the parties. As long as SAFE operates a private Call Answer Center that initially answers motorist aid call box calls, CHP and SAFE agree that no CHP operator positions shall be charged to SAFE during the term of this Agreement. However, if billing is necessary, Annex H of the GUIDELINES shall be used for the billing purposes if a residual workload can be substantiated. 11. The SAFE shall pay for its proportional share of the actual wage rate for one (1) CHP SAFE Coordinator position, and SAFE's proportional share of computer equipment costs (including software), when applicable, for one (1) CHP SAFE Coordinator. The SAFE Coordinator position, as well as the reimbursable computer equipment (including software), shall be used exclusively for SAFE related business. 12. Each SAFE's proportional share billing "factor" shall be determined at the beginning of each fiscal year by comparing the number of motor vehicles registered within each SAFE's boundaries to the total number of motor vehicles registered in all counties who have entered into SAFE agreements with CHP: This proportional share shall be billed 52 CHP Agreement #6R047000 SB over four (4) fiscal quarters. The CHP shall include an estimation of SAFE Coordinator's personnel and computer equipment costs in the annual staffing estimation. 13. Call box calls shall be handled by CHP communications centers as third level priority - after 911 (first priority) and allied agency (second priority) calls. The CHP statewide standard level of service for the handling of call box calls is as follows: a. Call box calls shall be. handled as rapidly.as possible, however they should be' handled ideally no longer than sixty (60) seconds after the first ring at the communications center. Experience has shown that when emergency communications traffic becomes unusually heavy, call box traffic also increases. At these times, motorists may be required to wait several minutes for service. b. Call box calls should be handled ideally within a 3.5 minute (210 seconds) total call handling time. However, it is understood that the use of such services, as the Translation Service Contractor, shall increase total call handling time to levels above this standard. • 14. The CHP shall be responsible for the procurement, installation, and maintenance of all communications center equipment related to the call box/motorist aid system. All systems procured for CHP dispatch operation shall be designed by CHP. No equipment shall be installed in a CHP facility which does not meet all CHP operational and technical specifications. 15. All communications center equipment purchased under this agreement shall become the sole property of CHP. 16. If CHP ceases to provide freeway call box dispatching services, CHP shall pay to SAFE that proportion of the fair market value of all equipment purchased for CHP in whole or part with SAFE funding. The current fair market value shall be determined by Telecommunications Division, Department of General Services, at the time of cessation of service. 17. The CHP shall review SAFE's plans and specifications for upgrading or modifying SAFE's call box system, and provide written comments within sixty (60) days of submittal by SAFE. If the sixty (60) day time frame cannot be met, CHP shall notify SAFE, in writing, specifying the reasons and indicating the additional time required. It is understood that all upgrades or modifications to SAFE's system shall be in accordance with the GUIDELINES. ® 18. The CHP shall submit an itemized invoice quarterly to SAFE which may include the following ongoing charges: 53 CHP Agreement #6R047000 SB a. The SAFE Coordinator personnel costs shall be based on the actual step of the wage scale for SAFE Coordinator position at the time of invoicing. These costs are subject to change according to increases and/or decreases in State of California salary and benefit rates, which are b9yond CHP control. b. Indirect Costs shall be applied to monthly personnel costs in accordance with California State Administrative Manual Section 8752 and 8752.1. The indirect cost rate is determined by CHP and approved by the California Department of Finance and is subject to change each state fiscal year.. The re-evaluation of staffing requirements shall include an explanation of the projected upcoming fiscal year indirect cost rate. C. Computer equipment costs (including software), when applicable, associated with CHP SAFE Coordinator position. .Telephone system costs (if applicable) d.. The state shall provide a standard communication center telephone system which shall also be used to handle incoming call box calls. Any agreed upon changes above the standard phone system design, specifically requested by SAFE Program shall be funded by SAFE. e. The total amount of this agreement shall not exceed $19,700.00. FY 06/07 (7/1/06 through 6/30/07), not to exceed $6,300.00 FY 07/09 (7/l/07 through 6/30/08), not to exceed $6,600.00 FY 08/09 (711/08 through 6/30/09), not to exceed $6,800.00 19. The CHP agrees to indemnify, defend and save harmless SAFE, its elected officials, officers, employees, agents, and volunteers from any and all claims, losses, demands, causes of action, liabilities, obligations, judgments, or damages, including but not limited to property damage, bodily injury or death, or any other element of damage of any kind or nature, accruing or resulting to any and all contractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services, materials, or supplies in connection with the performance of this agreement, and from any and all claims, losses, demands, causes of action, liabilities, obligations, judgments, or damages, including but not limited to property damage, bodily injury or death, or any other element of damage of any kind or nature, accruing or resulting to any person, firm or corporation who may be injured or damaged by any negligent act or omission by CHP in the performance of this agreement. Indemnification by CHP includes, without limitation, the payment of all penalties, fines, judgments, awards, decrees, attorneys' fees, and related costs or expenses, and the reimbursement of SAFE, its elected 54 CHP Agreement#6R047000 SB officials, officers, employees, agents, and/or volunteers for all legal expenses and costs incurred by each of them. The CHP's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by SAFE, its elected officials, officers, employees, agents, or volunteers. The SAFE agrees to indemnify, defend and save harmless CHP, its elected officials, officers, employees, agents, and'voltinteers from any and all claims, losses, demands, causes of action, liabilities, obligations, judgments, or damages, including but not limited to property damage, bodily injury or death, or any other element of damage of any kind or nature, accruing or resulting to any and all contractors, suppliers, laborers, and any other person, firm or corporation furnishing or supplying work services; materials, or supplies in connection with the performance of this agreement, and from any and all claims, losses; demands, causes of action, liabilities, obligations, judgments, or damages, including but not limited to property damage, bodily injury or death, or any other element of damage of any kind or nature, accruing or resulting to any person, firm or corporation who may be injured or damaged by any negligent act oromission by SAFE in the performance of this agreement. Indemnification by SAFE includes, without limitation, the payment of all penalties, fines, judgments, awards, decrees, attorneys' fees, and related costs or expenses, and the reimbursement of CHP, its elected officials, officers, employees, agents, and/or volunteers for all legal expenses and costs incurred by each of them. The SAFE's obligation to indemnify shall not be restricted to insurance proceeds, if any, received by CHP, its elected officials, officers, employees, agents, or volunteers. 20. Except as otherwise provided in this agreement, any dispute concerning a question of fact arising under this agreement which is not disposed of by mutual agreement of the parties may be submitted to an independent arbitrator mutually agreed upon by CHP and SAFE. The arbitrator's decisions shall be non -binding and advisory only, and nothing herein shall preclude either party, at any time, from pursuing any other legally available course of action, including the filing of a law suit. Pending a final decision of a dispute hereunder, both parties shall proceed diligently. with the performance of their duties under this agreement, and such continued performance shall not constitute a waiver of any rights, legal or equitable, of either party relating to the dispute. 21 _ All services under this Agreement shall be coordinated by: Department of the California Highway Patrol Telecommunications Sections 860 Stillwater Road West Sacramento, CA 95605 (916)375-2901 The contact person shall be CHP SAFE Coordinator. 55 CHP Agreement 96R047000 SB 22. This agreement, and any attachments or documents incorporated herein by inclusion or reference, constitutes the complete and entire agreement between C14P and SAFE and supersedes any prior representations, understandings, communications, commitments, agreements or proposals, oral or written. 23. Under no circumstances shall SAFE or its subcontractor(s) use the name California Highway Patrol or CHP to promote a product which is part of the call box system without the written consent of CHP. STATE OF CALIFORNIA Department of California Highway Patrol R. O. VARGAS Administrative Services Officer Date Department of California Highway Patrol Business Services Section Contract Services Unit P.O. Box 942898 Sacramento, CA 94198-0001 RIVERSIDE COUNTY Service Authority for Freeway Emergencies Chair Date Legal Counsel, Riverside SAFE Date Riverside_ County SAFE P.O. Box 12008 Riverside, CA 92502-2208 11 E 56