HomeMy Public PortalAbout04 April 24, 2006 Budget & Implementation Committee76602
•
•
RIVERS/DE COUNTY TRANSPORTATION COMM/SS/ON
BUDGET AND IMPLEMENTATION COMMITTEE
MEETING AGENDA
TIME: 9:30 a.m.
DATE: Monday, April 24, 2006
LOCATION: Board Chambers
County Administrative Center
4080 Lemon Street, 1" Floor
Riverside, CA 92501
RECORDS
***COMMITTEE MEMBERS***
Jeff Stone, Chair / District Three / County of Riverside
Barbara Hanna, Vice Chair / Art Welch, City of Banning
Roger Berg / Jeff Fox, City of Beaumont
Robert Crain / Joseph DeConinck, City of Blythe
Gregory S. Pettis / Charles "Bud" England, City of Cathedral City
Juan M. DeLara / Richard Macknicki, City of Coachella
Alex Bias / Yvonne Parks, City of Desert Hot Springs
Bob Magee / Robert L. Schiffner, City of Lake Elsinore
Terry Henderson / Don Adolph, City of La Quinta
Rick Gibbs / Douglas McAllister, City of Murrieta
Ron Meepos / Alan Seman, City of Rancho Mirage
Steve Adams, City of Riverside
Jim Ayres / Chris Buydos, City of San Jacinto
John F. Tavaglione, District Two / County of Riverside
***STAFF***
Eric Haley, Executive Director
Theresia Trevino, Chief Financial Officer
***AREAS OF RESPONSIBILITY***
Annual Budget Development and Oversight
Countywide Strategic Plan
Legislation
Measure A Implementation and Capital Programs
Public Communications and Outreach Programs
Competitive Grant Programs: TEA 21-CMAQ & STP, Transportation Enhancement
and SB 821-Bicycle & Pedestrian
Property Management
SAFE/Freeway Service Patrol
TUMF Program
and other areas as may be prescribed by the Commission
Comments are welcomed by the Committee. If you wish to provide comments to the
Committee, please complete and submit a Testimony Card to the Clerk of the Commission.
11.36.06
"
"
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
B U D G E T A N D I M P L E M E N T A T I O N C O M M I T T E E
w w w . r c t c . o r g
A G E N D A *
* A c t i o n s m a y b e t a k e n o n a n y i t e m l i s t e d o n t h e a g e n d a
9 : 3 0 a . m .
M o n d a y , A p r i l 2 4 , 2 0 0 6
B O A R D C H A M B E R S
C o u n t y A d m i n i s t r a t i v e C e n t e r
4 0 8 0 L e m o n S t r e e t , 1 s t F l o o r
R i v e r s i d e , C a l i f o r n i a
I n c o m p l i a n c e w i t h t h e A m e r i c a n s w i t h D i s a b i l i t i e s A c t a n d G o v e r n m e n t C o d e S e c t i o n
5 4 9 5 4 . Z , i f y o u n e e d s p e c i a l a s s i s t a n c e t o p a r t i c i p a t e i n a C o m m i t t e e m e e t i n g , p l e a s e
c o n t a c t t h e C l e r k o f t h e C o m m i s s i o n a t ( 9 5 1 ) 7 8 7 - 7 1 4 1 . N o t i f i c a t i o n o f a t l e a s t 4 8 h o u r s
p r i o r t o m e e t i n g t i m e w i l l a s s i s t s t a f f i n a s s u r i n g t h a t r e a s o n a b l e a r r a n g e m e n t s c a n b e
m a d e t o p r o v i d e a c c e s s i b i l i t y a t t h e m e e t i n g .
1 . C A L L T O O R D E R
2 . R O L L C A L L
3 . P U B L I C C O M M E N T S
4 . A P P R O V A L O F M I N U T E S
5 . A D D I T I O N S / R E V I S I O N S ( T h e C o m m i t t e e m a y a d d a n i t e m t o t h e A g e n d a
a f t e r m a k i n g a f i n d i n g t h a t t h e r e i s a n e e d t o t a k e i m m e d i a t e a c t i o n o n t h e
i t e m a n d t h a t t h e i t e m c a m e t o t h e a t t e n t i o n o f t h e C o m m i t t e e s u b s e q u e n t
t o t h e p o s t i n g o f t h e a g e n d a . A n a c t i o n a d d i n g a n i t e m t o t h e a g e n d a
r e q u i r e s 2 / 3 v o t e o f t h e C o m m i t t e e . i f t h e r e a r e l e s s t h a n 2 / 3 o f t h e
C o m m i t t e e m e m b e r s p r e s e n t , a d d i n g a n i t e m t o t h e a g e n d a r e q u i r e s a
u n a n i m o u s v o t e . A d d e d i t e m s w i l l b e p l a c e d f o r d i s c u s s i o n a t t h e e n d o f t h e
a g e n d a . )
Budget and Implementation Committee
April 24, 2006
Page 2
6. CONSENT CALENDAR - All matters on the Consent Calendar will be approved
in a single motion unless a Commissioner(s) requests separate action on specific
item(s). Items pulled from the Consent Calendar will be placed for discussion at
the end of the agenda.
6A. SINGLE SIGNATURE AUTHORITY REPORT
Overview
This item is for the Committee to:
Pg. 1
1) Receive and file the Single Signature Authority Report for the third
quarter ended March 31, 2006; and
2) Forward to the Commission for final action.
6B. QUARTERLY INVESTMENT REPORT
Overview
This item is for the Committee to:
Pg. 3
1) Receive and file the Quarterly Investment Report for the quarter
ended March 31, 2006; and
2) Forward to the Commission for final action.
7. AMENDMENT TO THE CONTRACT WITH WESTERN AREA SECURITY GUARD
SERVICES (WASS) FOR A TWO MONTH EXTENSION
Overview
This item is for the Committee to:
Pg. 14
1) Authorize a two month extension of the current agreement with WASS;
2) Authorize a contract amendment amount of"$130,673;
3) Authorize staff to bring the contract recommendation directly to the
Commission for action in June; and
4) Forward to the Commission for final action.
•
•
Budget and Implementation Committee
, April 24, 2006
Page 3
8. RELEASE REQUEST FOR PROPOSALS FOR "ON -CALL" RIGHT OF WAY
SERVICES
Overview
This item is for the Committee to:
Pg. 17
1) Authorize the release of Requests for Proposal for On -Call Right of Way
Services in the field of: (1) Title and Escrow Services; (2) Right of Way
Engineering and Surveying Services; (3) Residential, Commercial,
Industrial, and Agricultural Property Appraisal Services; (4) Goodwill
Appraisal Services; (5) Furniture, Fixtures and . Equipment Appraisal
Services; (6) Review Appraisal Services; and (7) Right of Way Acquisition
and Relocation, Real Property Searches, Identification and Feasibility
Studies for Replacement and Mitigation Sites, Cost Estimates, and
Utilities Relocation; and
2) Forward to the Commission for final action.
AMENDMENT TO MEMORANDUM OF UNDERSTANDING (MOU) NO. 23-001
FOR THE PERRIS MULTIMODAL TRANSIT CENTER
Overview
This item is for the Committee to:
Pg. 20
1) Authorize staff to amend the Perris Multimodal Transit Center MOU No.
23-001 with the Riverside Transit Agency (RTA) to incorporate additional
funding of $1,050,000 of Transportation Uniform Mitigation Fee (TUMF)
and $ 1,352,472 of Transportation Enhancement (TE) funds for a total
MOU of $4,719,605; and
2) Forward to the Commission for final action.
10. RECURRING CONTRACTS FOR FISCAL YEAR 2006/07
Overview
This item is for the Committee to:
1) Approve the Recurring Contracts for Fiscal Year 2006/07; and
2) Forward to the Commission for final action.
Pg. 22
Budget and Implementation Committee
April 24, 2006
Page 4
11. PROPOSED BUDGET FISCAL YEAR 2006/07
Overview
This item is for the Committee to:
Pg. 26
1) Discuss, review and provide guidance on the proposed Budget for Fiscal
Year (FY) 2006/07;
2) Open the public hearing to receive input and comments on the proposed
FY 2006/07 budget on May 10, 2006 and on May 22, 2006 and close
the public hearing on June 14, 2006; and
3) Forward to the Commission for final action.
12. AGREEMENT NO. 06-45-046-00 FOR FREEWAY SERVICE PATROL TOW
TRUCK SERVICE
Overview
This item is for the Committee to:
Pg. 46
1) Award Agreement No. 06-45-046-00 to Tri-City Towing for tow truck
service on Beat No. 2 of the Freeway Service Patrol program at a cost of
$50.00 per hour per truck;
2) Authorize the Chair, pursuant to legal counsel review, to execute the
agreement on behalf of the Commission; and
3) Forward to the Commission for final action.
13. AGREEMENT NO. 06-45-050-00 WITH THE DEPARTMENT OF CALIFORNIA
HIGHWAY PATROL FOR OPERATION OF THE FREEWAY CALL BOX SYSTEM
FROM JULY 1, 2006 THROUGH JUNE 30, 2009
Pg. 49
Overview
This item is for the Committee to:
1) Approve Agreement No. 06-45-050-00 with the State of California,
Department of California Highway Patrol, for the operation of the call box
system from July 1, 2006 through June 30, 2009;
2) Authorize the Chair, pursuant to legal counsel review, to execute the
agreement on behalf of the Commission; and
3) Forward to the Commission for final action.
•
Budget and Implementation Committee
April 24, 2006
Page 5
14. ITEMS PULLED FROM CONSENT CALENDAR AGENDA
15. COMMISSIONERS / STAFF REPORT
Overview
This item provides the opportunity for the Commissioners and staff to report
on attended and upcoming meeting/conferences and issues related to
Commission activities.
16. ADJOURNMENT AND NEXT MEETING
The next Budget and Implementation Committee meeting is scheduled to be
held at 9:30 a.m., Monday, May 22, 2006, Board Chambers, 1st Floor,, County
Administrative Center, 4080 Lemon Street, Riverside.
ATTENDANCE ROSTER
BUDGET AND IMPLEMENTATION COMMITTEE MEETING
MONDAY, APRIL 24, 2006 9:30 A.M.
NAME
l
"4, c,n- t-a\_(.,
Av{s•C„l tc�E
G�,6 0J'
I
REPRESENTING
12-:%„r
a'2,c, ,,s_
�3 & v ps,��.,
ouA�.�.�e-
?,,.) o
TELEPHONE OR E-MAIL #
2_2-ogs C�
76 T_ ZS-to
740 -29?--3sD �
�(t. o crt -a-4
9St-qs�-tda0
5"./ 51G/
"
A G E N D A I T E M 4
"
M i n u t e s
"
RIVERS/DE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
Monday, February 27, 2006
MINUTES
1. CALL TO ORDER
The meeting of the Budget and Implementation Committee was called to
order by Chair Jeff Stone at 9:35 a.m., in the Board Room at the County of.
Riverside Administrative Center, 4080 Lemon Street, First Floor, Riverside,
California, 92501.
2. ROLL CALL
Members/Alternates Present Members Absent
Steve Adams
Roger Berg
Rick Gibbs
Barbara Hanna
Terry Henderson
Bob Magee
John Tavaglione
Jeff Stone
Alex Bias
Chris Buydos
Robert Crain
Juan DeLara
Ron Meepos
Gregory Pettis
3. PUBLIC COMMENTS
There were no requests from the public to speak.
4. ADDITIONS / REVISIONS
There were no additions or revisions to the agenda.
5. APPROVAL OF MINUTES - January 23, 2006
M/S/C (Henderson/Tavaglione) to approve the minutes of
January 23, 2006 as submitted.
•
Budget and Implementation Committee Minutes
February 27, 2006
Page 2
6. CONSENT CALENDAR
M/S/C (Henderson/Tavaglione) to approve the following Consent Calendar
item:
6A. QUARTERLY INVESTMENT REPORT
1) Receive and file the Interfund Loan Activity Report for the
second quarter ended December 31, 2005, and
2) Forward to the Commission for final action.
7. AWARD AMENDMENT NO. 3, AGREEMENT NO. 02-31-043-03 TO CH2M
HILL FOR THE PERFORMANCE OF PRELIMINARY ENGINEERING SERVICES
FOR THE PREPARATION OF AN ADMINISTRATIVE DRAFT PROJECT
REPORT AND ENVIRONMENTAL DOCUMENT FOR THE STATE ROUTE 79
REALIGNMENT PROJECT
Hideo Sugita, Deputy Executive Director, provided an overview of the
development of the Project Study Report (PSR), draft Environmental
Document (ED) and the amendments for the SR-79 realignment project.
Hideo Sugita also explained that the purpose of this project is to create a
facility that keeps the regional traffic off the local and regional streets and
move the traffic through the valley area more efficiently.
In response to Commissioner Terry Henderson's question regarding the
additional funds, Hideo Sugita stated the funds are part of the overall
contract and as funds become available staff will incorporate them and make
internal budget adjustments.
At this time, Hideo Sugita displayed the SR-79 realignment project map and
explained the proposed alignments.
At the request of Eric Haley, Executive Director, Hideo Sugita explained the
total current resources committed and the environmental challenges of the
project.
In response to Commissioner Roger Berg's question regarding the
Commission's preferred route, Hideo Sugita responded that staff ,has not had
the Commission take position on a particular route. Staff is waiting for the
conclusion of the technical studies to bring forward the information to the
Commission to consider as an action, noting that there are positives and
negatives to all the alignments.
•
O
•
Budget and Implementation Committee Minutes
February 27, 2006
Page 3
M/S/C (Henderson/Tavaglione) to:
1) Award of Agreement No. 02-31-043-03 (Amendment No. 3 to
Master Agreement) to CH2M Hill based on the negotiated
project scope, schedule and cost for the realignment of SR-79
in the vicinity of the cities of San Jacinto and Hemet for the
development of an administrative draft Project Report and
Environmental Document (PR/ED) (the Project). This
amendment will not increase the currently approved not to
exceed amount for this consultant services contract. The
revised scope of services will be funded by rescoping the
Project back from the completion of a final PR/ED to the
completion of the administrative draft PR/ED by taking the
actions noted below in recommendations 2 and 3;
2) Authorize the use of contingency funds in the amount of
$1,807,873 that were established by Amendment No. 2
(Agreement No. 06=31-516) to fund a portion of the attached
newly defined scope of services that will be required to take the
Project to the administrative draft level of the PR/ED;
3) Authorize the reallocation of the existing scope of services that
are currently valued at $1,428,639 from approved Amendment
No. 1 (Agreement No. 05-31-532) to fund the remainder of the
revised scope of services defined in Amendment No. 3 to take
the Project to the Administrative Draft level of the PR/ED;
4) Authorize staff to work with the consultant team to develop a
revised scope of work that will move the Project from the
administrative draft level to the final PR/ED;
5) Authorize the Chair, pursuant to legal counsel review, to
execute Agreement No. 02-31-043-03 on behalf of the
Commission; and
6) Forward to the Commission for final action.
8. ANNUAL INVESTMENT POLICY REVIEW
Michele Cisneros, Accounting Manager, updated the Committee on the
revisions to the annual investment policy.
M/S/C (Henderson/Hanna) to:
1) Adopt the Investment Policy; and
2) Forward to the Commission for final action.
Budget and Implementation Committee Minutes
February 27, 2006
Page 4
9. FISCAL YEAR 2004/05 TDA AND MEASURE A AUDIT RESULTS
Michele Cisneros provided an overview of the completed audits for
FY 2004/05 and noted that the Audit Ad Hoc Committee directed staff to
review best practices and applicable regulations to determine if any changes
should be proposed to the Commission's transit capital grant funding process
and fare ratio policy.
M/S/C (Henderson/Hanna) to:
1) Receive and file the Transportation Development Act (TDA) and
Measure A audit results report for the Fiscal Year 2004/05; and
2) Forward to the Commission for final action.
10. PROPOSED POLICY GOALS AND OBJECTIVES FOR FISCAL YEAR 2006/07
BUDGET
Michele Cisneros provided an overview of the revised categories and the new
focuses to the Commission's goals and objectives for the FY 2006/07 budget.
A public hearing regarding the proposed budget will be opened at the
May 10, 2006 Commission meeting for final adoption at the June 14, 2006
Commission meeting.
M/S/C (Berg/Adams) to:
1) Approve the proposed Commission Policy Goals and Objectives
for the Fiscal Year 2006/07 Budget; and
2) Forward to the Commission for final action.
11. TRANSPORTATION UNIFORM MITIGATION FEE (TUMF) FINANCING
THROUGH STATEWIDE COMMUNITY INFRASTRUCTURE PROGRAM
Theresia Trevino, Chief Financial Officer, provided an overviewof the
Statewide Community Infrastructure Program (SLIP) and the benefits of
participating in this program.
In response to Commissioner Bob Magee's inquiry regarding participation by
the cities, Dean Deines, Deputy County Executive Officer, stated that the
program is done by individual entities so the County of Riverside (County) can
only approve an application for those in its jurisdiction which would be the
unincorporated area. If a city wanted to participate, it would go through the
same process, noting that there have not been discussions with any cities.
"
B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e M i n u t e s
F e b r u a r y 2 7 , 2 0 0 6
P a g e 5
E r i c H a l e y a d d e d t h a t t h e r e w e r e s e v e r a l m e m b e r s o f t h e C o m m i s s i o n w h o
e x p r e s s e d d o u b t s a b o u t a T U M F f i n a n c i n g p r o g r a m a t t h e C o m m i s s i o n
w o r k s h o p i n J u n e 2 0 0 5 . I n d i s c u s s i o n s w i t h C o u n t y s t a f f a n d t h e a t t o r n e y s
o n a l l s i d e s , a p e r m i s s i v e p r o g r a m w a s c r e a t e d .
A t C o m m i s s i o n e r S t e v e A d a m s '