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M E D I N A C I T Y C O U N C I L M E E T I N G M I N U T E S O F S E P T E M B E R 6 , 2 0 1 6
T h e C i t y C o u n c i l o f M e d i n a , M i n n e s o t a m e t i n r e g u l a r s e s s i o n o n S e p t e m b e r 6 , 2 0 1 6 a t
7 : 0 0 p . m . i n t h e C i t y H a l l C h a m b e r s . M a y o r M i t c h e l l p r e s i d e d .
I . R O L L C A L L
M e m b e r s p r e s e n t : A n d e r s o n , C o u s i n e a u , P e d e r s o n , M a r t i n , a n d M i t c h e l l .
M e m b e r s a b s e n t : N o n e .
A l s o p r e s e n t : C i t y A d m i n i s t r a t o r S c o t t J o h n s o n , C i t y A t t o r n e y R o n B a t t y , C i t y E n g i n e e r
J i m S t r e m e l , F i n a n c e D i r e c t o r E r i n B a r n h a r t , P u b l i c W o r k s D i r e c t o r S t e v e S c h e r e r , a n d
C h i e f o f P o l i c e E d B e l l a n d .
I I . P L E D G E O F A L L E G I A N C E ( 7 : 0 0 p . m . )
I I I . A D D I T I O N S T O T H E A G E N D A ( 7 : 0 0 p . m . )
T h e a g e n d a w a s a p p r o v e d a s p r e s e n t e d .
I V . A P P R O V A L O F M I N U T E S ( 7 : 0 0 p . m . )
A . A p p r o v a l o f t h e A u g u s t 1 6 , 2 0 1 6 S p e c i a l C i t y C o u n c i l M e e t i n g M i n u t e s
M o v e d b y A n d e r s o n , s e c o n d e d b y P e d e r s o n , t o a p p r o v e t h e A u g u s t 1 6 , 2 0 1 6 s p e c i a l
C i t y C o u n c i l m e e t i n g m i n u t e s a s p r e s e n t e d . M o t i o n p a s s e d u n a n i m o u s l y .
B . A p p r o v a l o f t h e A u g u s t 1 6 , 2 0 1 6 R e g u l a r C i t y C o u n c i l M e e t i n g M i n u t e s
I t w a s n o t e d o n p a g e t w o , l i n e 2 7 , i t s h o u l d s t a t e , " . . . h o m e s . " O n p a g e t h r e e , l i n e 1 1 , i t
s h o u l d s t a t e , " . . . s t r i k e s h e r a s u n i q u e b e c a u s e t h e r e a r e m u l t i p l e r e n t a l s r e n t a l u n i t s . . . "
M o v e d b y A n d e r s o n , s e c o n d e d b y P e d e r s o n , t o a p p r o v e t h e A u g u s t 1 6 , 2 0 1 6 r e g u l a r
C i t y C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
C . A p p r o v a l o f t h e A u g u s t 1 6 , 2 0 1 6 S p e c i a l C o n c u r r e n t C i t y C o u n c i l M e e t i n g
M i n u t e s
I t w a s n o t e d o n p a g e o n e , s e c t i o n 2 A , t h e l a s t s e n t e n c e o f t h e s e c o n d b u l l e t p o i n t , i t
s h o u l d s t a t e , " T h e y a s k e d t h a t t h e s t a g i n g p l a n a s t o t h e i r p r o p e r t i e s n o t b e c h a n g e d a s
t h e C o m m i t t e e h a d p r o p o s e d . " O n p a g e o n e , s e c t i o n 2 A , t h e t h i r d b u l l e t p o i n t , i t s h o u l d
s t a t e , " T h e p r o p e r t y o w n e r s b e l i e v e d t h a t t h e d e v e l o p m e n t o f t h e i r p r o p e r t y w o u l d
p r o v i d e g r e a t e r p u b l i c a c c e s s t o t h e p a r k / p u b l i c l a n d e a s t o f B r i d g e w a t e r . " O n p a g e o n e ,
t h e h e a d i n g f o r s e c t i o n 2 A , i t s h o u l d s t a t e , " . . . R e p r e s e n t a t i v e f o r l a n d o w n e r s
l a n d o w n e r s ' s o u t h . . . " O n p a g e t w o , t h e f i r s t b u l l e t p o i n t s h o u l d b e e l a b o r a t e d t o n o t e
t h a t t h r e e o p t i o n s f o r v a r i o u s l a n d u s e a r o u n d t h e W e a l s h i r e d e v e l o p m e n t w e r e
d i s c u s s e d a n d t h e n o p t i o n B , w h i c h w a s c h o s e n s h o u l d a l s o b e e l a b o r a t e d t o s p e c i f y t h e
d e t a i l s .
M o v e d b y M a r t i n , s e c o n d e d b y C o u s i n e a u , t o a p p r o v e t h e A u g u s t 1 6 , 2 0 1 6 s p e c i a l
c o n c u r r e n t C i t y C o u n c i l m e e t i n g m i n u t e s a s a m e n d e d . M o t i o n p a s s e d u n a n i m o u s l y .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1
S e p t e m b e r 6 , 2 0 1 6
V. CONSENT AGENDA (7:05 p.m.)
A. Appoint Victoria Reid as the Alternate to the Elm Creek Watershed
B. Approve Copier Lease with Marco for Finance Department
C. Approve Change Order No. 1 for Well House No. 3 Addition
D. Resolution No. 2016-68 Granting Extension of Time to Submit Final Plat for
Capital Knoll Amending Resolution 2014-78
Johnson provided additional details noting that in regard to Item B, noting that the
finance department will need to lease a new copier as the planning department will take
their copier downstairs when the move is complete. He referenced Item C and asked
Scherer to provide an update.
Scherer noted that soil corrections arose when the footings were being placed. He
noted that there was also a change in the location for the transformer to make
operations easier. He stated that the third item was an extension of watermain from the
street to the well house, noting that the line drawn on a previous as -built did not exist.
He provided the total for the change order which also includes a credit for another item.
He stated that the project is nearing the end.
Moved by Anderson, seconded by Pederson, to approve the consent agenda. Motion
passed unanimously.
VI. PRESENTATIONS
A. Resolution No. 2016-69 Recognizing Scott Johnson for 5 Years of Service
to the City of Medina (7:07 p.m.)
Mitchell read aloud the resolution recognizing Scott Johnson for five years of service to
the City of Medina. He thanked Johnson on behalf of the Council for his excellent work.
Johnson stated that it is an honor and privilege to serve as the City Administrator for
Medina and thanked the Council and residents for that privilege. He stated the City has
an excellent staff who work hard and each cover multiple responsibilities. He stated that
the items listed on the resolution are projects that have been completed by the team of
staff together.
Moved by Martin, seconded by Pederson, to adopt Resolution No. 2016-69 Recognizing
Scott Johnson for Five Years of Service to the City of Medina. Motion passed
unanimously.
VII. COMMENTS (7:11 p.m.)
A. Comments from Citizens on Items not on the Agenda
There were none.
B. Park Commission
Scherer stated that the Commission met on August 17t" to receive an update on the
Comprehensive Plan process.
Pederson asked if there is a management plan for park trails, similar to the roads.
Scherer confirmed that there is a similar program for sealcoating.
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Medina City Council Meeting Minutes 2
September 6, 2016
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C . P l a n n i n g C o m m i s s i o n
N o r e p o r t .
V I I I . N E W B U S I N E S S
A . P r e l i m i n a r y B u d g e t a n d T a x L e v y ( 7 : 1 2 p . m . )
M i t c h e l l n o t e d t h a t d u r i n g t h e s p e c i a l m e e t i n g p r i o r t o t h e r e g u l a r m e e t i n g t o n i g h t t h e
C o u n c i l r e v i e w e d t h e p r e l i m i n a r y b u d g e t a n d t a x l e v y .
B a r n h a r t s t a t e d t h a t t h e p u r p o s e o f d i s c u s s i n g t h e b u d g e t t o n i g h t i s t o p a s s t h e
p r o p o s e d p r e l i m i n a r y G e n e r a l F u n d L e v y f o r M e d i n a a n d a l s o r e d u c e s o m e o f t h e D e b t
S e r v i c e s t a x l e v i e s . S h e e x p l a i n e d t h a t t h e m a j o r b u d g e t i t e m f o r 2 0 1 7 i s h e a l t h
i n s u r a n c e , n o t i n g t h a t t h e C i t y i s n o l o n g e r a p a r t o f L O G I S a n d c a n l o o k f o r p l a n s
c o m p a r a b l e t o a s m a l l b u s i n e s s . S h e h i g h l i g h t e d s o m e o f t h e c h a n g e s f r o m t h e 2 0 1 6
b u d g e t i n c l u d i n g c h a n g e s t o t h e g e n e r a l f u n d a n d a d e c r e a s e i n l e v y . S h e n o t e d t h a t
o n c e a d o p t e d t o n i g h t t h e l e v y c o u l d b e d e c r e a s e d p r i o r t o t h e f i n a l a d o p t i o n i n
D e c e m b e r , b u t c o u l d n o t b e i n c r e a s e d f r o m t h e a m o u n t s e t t o n i g h t . S h e p r o v i d e d a b r i e f
o v e r v i e w o f t h e p r e l i m i n a r y b u d g e t h i g h l i g h t s a n d u t i l i t y r a t e s .
M i t c h e l l a s k e d h o w m u c h t h e a v e r a g e w a t e r b i l l i s i n M e d i n a .
B a r n h a r t r e p l i e d t h a t w o u l d d e p e n d u p o n w h e r e i n t h e C i t y t h e r e s i d e n t l i v e s a n d t h e
a m o u n t o f u s a g e t h e r e s i d e n t h a s . S h e s t a t e d t h a t a h o u s e h o l d w i t h a c o u p l e a n d t w o
c h i l d r e n c o u l d h a v e a b i l l a s l o w a s $ 3 8 t o $ 4 2 a n d n o t e d t h a t c o s t w o u l d r i s e w i t h t h e
a m o u n t o f u s a g e a n d l a w n w a t e r i n g t h e h o u s e h o l d h a s .
M i t c h e l l r e f e r e n c e d t h e l i s t o f s t a f f p o s i t i o n s a n d s a l a r i e s a n d s u g g e s t e d t h a t c h a r t b e
u p d a t e d o n c e t h e i n s u r a n c e i s k n o w n i n o r d e r t o d e t e r m i n e t h e t o t a l c o m p e n s a t i o n f o r
e a c h e m p l o y e e .
B a r n h a r t s t a t e d t h a t s h e d o e s h a v e t h a t i n f o r m a t i o n a n d w o u l d u p d a t e t h a t o n c e t h e n e w
i n s u r a n c e i n f o r m a t i o n i s k n o w n .
1 . R e s o l u t i o n N o . 2 0 1 6 - 7 0 A p p r o v i n g P r o p o s e d T a x L e v y f o r 2 0 1 7
M o v e d b y M a r t i n , s e c o n d e d b y A n d e r s o n , t o a d o p t r e s o l u t i o n n o . 2 0 1 6 - 7 0 a p p r o v i n g t h e
2 0 1 7 p r e l i m i n a r y t a x l e v y . M o t i o n p a s s e d u n a n i m o u s l y .
2 . R e s o l u t i o n N o . 2 0 1 6 - 7 1 A p p r o v i n g P r o p o s e d G e n e r a l F u n d B u d g e t
f o r 2 0 1 7
M o v e d b y M a r t i n , s e c o n d e d b y A n d e r s o n , t o a d o p t r e s o l u t i o n n o . 2 0 1 6 - 7 1 a p p r o v i n g t h e
2 0 1 7 p r e l i m i n a r y g e n e r a l f u n d b u d g e t . M o t i o n p a s s e d u n a n i m o u s l y .
3 . R e s o l u t i o n N o . 2 0 1 6 - 7 2 R e d u c i n g D e b t S e r v i c e T a x L e v i e s f o r 2 0 1 7
M o v e d b y M a r t i n , s e c o n d e d b y C o u s i n e a u , t o a d o p t r e s o l u t i o n n o . 2 0 1 6 - 7 2 r e d u c i n g t h e
d e b t s e r v i c e t a x l e v i e s f o r 2 0 1 7 . M o t i o n p a s s e d u n a n i m o u s l y .
4 . E s t a b l i s h P u b l i c D i s c u s s i o n D a t e f o r F i n a l 2 0 1 7 T a x L e v y a n d
B u d g e t
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 3
S e p t e m b e r 6 , 2 0 1 6
Moved by Anderson, seconded by Pederson, to establish the 2017 final tax levy and
budget discussion for December 6, 2016 at 7:00 p.m. in City Hall. Motion passed
unanimously.
B. Resolution No. 2016-73 to Contract with a Council Member (Hwy 55 Rental
for Medina Celebration Day (7:27 p.m.)
Pederson recused himself from the discussion.
Johnson noted that this is a housekeeping item as Highway 55 has been a strong
member of the community for many years and works with the City for Celebration Day
each year. He stated that the contract would include a cost of $1,200 which includes
items such as tents and games for children.
Moved by Anderson, seconded by Martin, to adopt resolution no. 2016-73 to contract
with a Council member. Motion passed unanimously.
Pederson rejoined the Council.
IX. OLD BUSINESS
A. 2016 Deerhill Preserve Improvement Project (7:29 p.m.)
Mitchell recused himself from the discussion and Pederson took over the position of
Acting Mayor.
Johnson stated that the 2016 Deerhill Preserve Improvement Project includes the
extension of current Deerhill Road to Homestead.
City Engineer Jim Stremel stated that staff recommends that the contract be awarded for
the City's portion of the Deerhill Road Improvement Project to Midwest Asphalt. He
stated that it is recommended to select alternative B for the final bituminous paving in
2018, as that will delay the final lift to 2018 when a majority of the construction traffic will
be complete to benefit the roadway.
Pederson asked whether or not the 80 percent requirement would be used on this 429
project, meaning that the final lift would not be completed until the development is 80
percent sold out.
Scherer stated that is not the plan for this project.
Stremel explained that it is difficult to know if the development would reach 80 percent in
a reasonable amount of time and it is hard to bid out project materials more than two
years in advance, therefore it would be difficult to have reasonable numbers for the
publicly bid project.
Martin stated that it can also be harmful to the road if the final lift is not applied in a
reasonable amount of time.
Batty explained that this is a multiple year project and delaying the final lift longer would
have a risk to the road. He noted that almost all the projects the City does, they make
the developer build the road even though it will be a public road and the City takes its
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Medina City Council Meeting Minutes 4
September 6, 2016
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t i m e a c c e p t i n g i t . H e e x p l a i n e d t h a t i n t h i s c a s e t h e C i t y i s b u i l d i n g t h e r o a d a n d
t h e r e f o r e w i l l h a v e o w n e r s h i p r i g h t a w a y .
M a r t i n a s k e d h o w t h e b i d n u m b e r s c o m p a r e d t o w h a t w a s b u d g e t e d f o r t h e p r o j e c t .
S t r e m e l s t a t e d t h a t t h e b i d w a s a p p r o x i m a t e l y 1 0 p e r c e n t b e l o w t h e e n g i n e e r ' s e s t i m a t e .
A n d e r s o n r e f e r e n c e d t h e l o w b i d d e r a n d s e c o n d l o w e s t b i d d e r a n d a s k e d i f t h e r e w e r e
s t r o n g o p i n i o n s f o r e i t h e r c o n t r a c t o r .
S c h e r e r s t a t e d t h a t b o t h a r e g o o d c o m p a n i e s a n d n o t e d t h a t M i d w e s t A s p h a l t i s a l a r g e
c o r p o r a t i o n .
B a t t y r e f e r e n c e d t h e p e t i t i o n a n d w a i v e r d o c u m e n t w h i c h w a s n o t f i n a l i z e d a n d
c o m p l e t e d f o u r w e e k s p r i o r w h e n t h e i t e m w a s o n t h e a g e n d a a n d t h e r e f o r e r e s u l t e d i n
t h e C o u n c i l n o t t a k i n g a c t i o n a t t h a t t i m e . H e a d v i s e d t h a t t h e p e t i t i o n a n d w a i v e r i s n o w
c o m p l e t e d a n d r e c o r d e d .
1 . R e s o l u t i o n N o . 2 0 1 6 - 7 4 A c c e p t i n g B i d s a n d A w a r d i n g t h e C o n t r a c t
M o v e d b y A n d e r s o n , s e c o n d e d b y M a r t i n , t o a d o p t R e s o l u t i o n N o . 2 0 1 6 - 7 4 A c c e p t i n g
B i d s a n d A w a r d i n g t h e C o n t r a c t f o r t h e 2 0 1 6 D e e r h i l l P r e s e r v e I m p r o v e m e n t P r o j e c t .
M o t i o n p a s s e d u n a n i m o u s l y .
M i t c h e l l r e j o i n e d t h e C o u n c i l .
B . S i o u x D r i v e T u r n L a n e I m p r o v e m e n t s P r o j e c t U p d a t e a n d C h a n g e O r d e r
( 7 : 3 5 p . m . )
J o h n s o n s t a t e d t h a t s t a f f a n d W S B h a v e b e e n w o r k i n g o n t h i s p r o j e c t f o r t h e p a s t m o n t h
a n d a h a l f . H e e x p l a i n e d t h a t a f t e r t h e i m p r o v e m e n t s w e r e p u t i n t o p l a c e , t h e r e w e r e
s o m e i s s u e s t h a t a r o s e w i t h t h e p a v e m e n t a n d t h e r e s u l t s o f S i o u x D r i v e . H e s t a t e d t h a t
s t a f f a n d W S B h a v e b e e n w o r k i n g t o f i n d a s o l u t i o n .
S t r e m e l r e f e r e n c e d t h e p l a n s h e e t p r o v i d e d f o r t h e C o u n c i l w h i c h i s a c u l m i n a t i o n o f
w h a t h e h a s b e e n w o r k i n g o n w i t h s t a f f o n f o r t h e p a s t s e v e r a l w e e k s . H e s t a t e d t h a t
t h e r e a r e s o m e a d d i t i o n a l i m p r o v e m e n t s p r o p o s e d a s p a r t o f t h i s p l a n b e c a u s e s t a f f f e l t
i t w o u l d b e b e n e f i c i a l t o g o a b o v e a n d b e y o n d i n s o m e a r e a s t o f u r t h e r i m p r o v e t h e
p r o j e c t . H e s t a t e d t h a t i t i s p r o p o s e d t o r e m o v e t h e c u r b a n d g u t t e r f o r t h e d r i v e w a y t o
t h e s o u t h , w h i c h w i l l a l l o w t r a f f i c t o g e t i n t o t h e t u r n l a n e s o o n e r a n d w i l l i m p r o v e t h e
q u e u i n g . H e s t a t e d t h a t i t i s p r o p o s e d t o w i d e n t h e e n t r a n c e w h i c h w i l l a d d a s h o r t r i g h t -
h a n d t u r n l a n e , w h i c h w i l l f u r t h e r i m p r o v e t h e t r a f f i c t h r o u g h t h e i n t e r s e c t i o n . H e s t a t e d
t h a t t h e c o s t h a s b e e n s p l i t i n t o t h e d i f f e r e n t f u n d i n g m e c h a n i s m s , n o t i n g t h a t t h e y
r e v i e w e d t h e o r i g i n a l p r o j e c t t o d e t e r m i n e h o w t h e c o s t w a s a s s e s s e d , a n d s p l i t b e t w e e n
t h e d i f f e r e n t p r o j e c t e l e m e n t s .
A n d e r s o n s t a t e d t h a t t h e m e m o r a n d u m m e n t i o n s t h e a d d i t i o n o f a s h o r t r i g h t - t u r n l a n e
e x i t i n g t h e A l d i s i t e a n d a s k e d f o r m o r e i n f o r m a t i o n .
S t r e m e l p r o v i d e d a d d i t i o n a l d e t a i l s n o t i n g t h a t t h e w i d t h o f t h e r o a d w a y w i l l b e e x p a n d e d
t o i n c l u d e a s h o r t r i g h t - t u r n l a n e .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 5
S e p t e m b e r 6 , 2 0 1 6
Scherer stated that the original proposed placement for the pond led staff to believe that
there would not be sufficient space for that activity near the Aldi site, but advised that the
placement was slightly moved which allowed this additional area.
Stremel stated that most of the cost for those types of improvements was included in the
existing budget. He provided additional details on the intent to remove the curb and
gutter near the driveway to the south which would allow the traffic to better que at the
intersection. He explained that the curb gives traffic the wrong impression of where the
turn lane begins and therefore the traffic straddles the two lanes of traffic and does not
que properly.
Scherer stated that the median will also be extended which will allow additional stacking
for the turn lane and noted that the lanes will be dashed as well to provide more
guidance.
Stremel stated that there are a number of challenges for this intersection with the hill and
railroad tracks which prevent drivers from seeing the turn lane as early as they should to
allow for better use of the intersection.
Pederson commented that WSB went out of their way to work with the City to correct the
situation as much as they did.
Scherer referenced the portion of the project that was not completed the first time
around, such as the existing pavement that was not taken out. He stated that the added
turn lane and driveway improvements are afterthoughts and therefore City expenses,
while WSB will be covering the corrective work. He asked for direction on the portion
that the City would have done if it had been done correctly the first time. He noted that
some funds could be taken from the line item budget, about $10,000, and there are most
likely funds in the road fund budget to assist.
Martin asked the status of the budget compared to the amount on petition and waiver.
Batty stated that he believed the estimate to be $219,000 for the petition and waiver
amounts.
Stremel agreed.
Martin stated that after this project is complete the property would be enhanced by the
turn lane improvement and that would be within the budgeted amount.
Scherer referenced the added pavement area, noting that if the project was completed
right the first time that would have been included. He stated that adding the turn lane
would be an upgrade.
Johnson stated that was added by staff and WSB after the fact as that was not included
in the original project.
Martin stated that the question would be whether you can assess for the cost of the
additional pavement.
Pederson stated that he did not think the City should do that.
•
Medina City Council Meeting Minutes 6
September 6, 2016
"
B a t t y s t a t e d t h a t l e g a l l y t h e C i t y c o u l d a s s e s s t h e c o s t o f t h a t i m p r o v e m e n t .
M a r t i n n o t e d t h a t t h e o r i g i n a l p r o j e c t i n c l u d e d c o n t i n g e n c y f u n d s a n d t h i s i s a c o s t o f
c o m p l e t i n g t h e i m p r o v e m e n t p r o j e c t , s o t h e r e f o r e i t i s a s s e s s a b l e .
P e d e r s o n s t a t e d t h a t h e b e l i e v e d t h a t t h e s c o p e o f w o r k f o r t h e p r o j e c t w a s c h a n g e d
w h e n t h e a d d i t i o n a l t u r n l a n e a n d d r i v e w a y i m p r o v e m e n t s w e r e a d d e d .
M a r t i n n o t e d t h a t t h o s e a f t e r t h e f a c t i m p r o v e m e n t s w e r e n o t i n c l u d e d i n t h e o r i g i n a l
p r o j e c t a n d t h e r e f o r e a r e n o t o n t h e t a b l e t o b e a s s e s s e d , b u t t h e a d d e d p a v e m e n t w a s
w i t h i n t h e s c o p e o f t h e p r o j e c t .
B a t t y c l a r i f i e d t h a t M a r t i n i s s t a t i n g t h a t t h e a d d e d p a v e m e n t s h o u l d h a v e b e e n p a r t o f
t h e o r i g i n a l p r o j e c t a n d t h e r e f o r e i s p a r t o f t h e s c o p e o f t h e p r o j e c t a n d s h o u l d b e
i n c l u d e d i n t h e a s s e s s m e n t .
A n d e r s o n a s k e d i f t h e a d d e d p a v e m e n t a r e a o f $ 1 6 , 0 0 0 w o u l d h a v e b e e n n e c e s s a r y
h a d t h e c o r r e c t i v e w o r k b e e n d o n e p r o p e r l y i n t h e f i r s t p l a c e .
S t r e m e l a g r e e d t h a t i f t h e p r o j e c t w a s d o n e r i g h t t h e f i r s t t i m e t h e p a v e m e n t w o u l d h a v e
h a d t o b e t a k e n o u t t o l o w e r t h e g r a d e p r o p e r l y .
P e d e r s o n a s k e d i f t h e a d d e d 2 0 f e e t f o r t h e w h i s t l e - l e s s s t o p i s i n c l u d e d .
S t r e m e l n o t e d t h a t i s p a r t o f t h e o r i g i n a l w o r k t o b e c o m p l e t e d . H e e x p l a i n e d t h a t t h e r e
a r e a f e w i t e m s i n t h e o r i g i n a l s c o p e o f w o r k t h a t h a d n o t y e t b e e n c o m p l e t e d a n d
t h e r e f o r e a r e i n c l u d e d t o b e c o m p l e t e d a s p a r t o f t h e o r i g i n a l b u d g e t .
A n d e r s o n a s k e d , a n d r e c e i v e d c l a r i f i c a t i o n , t h a t t h e C i t y ' s p o r t i o n o f t h e c o s t w i l l b e
$ 3 5 , 0 0 0 , $ 1 6 , 0 0 0 o f w h i c h w i l l b e a s s e s s a b l e w h i l e t h e r e m a i n i n g $ 1 8 , 5 0 0 w i l l n o t b e
a s s e s s a b l e . I t w a s n o t e d t h a t W S B w i l l b e c o v e r i n g a p p r o x i m a t e l y $ 2 5 , 5 0 0 o f t h e
p r o j e c t c o s t .
B a t t y n o t e d t h a t t h e r e i s a n o t h e r $ 5 , 0 0 0 t o $ 6 , 0 0 0 i n c h a n g e o r d e r s i n c l u d e d a s w e l l .
S t r e m e l s t a t e d t h a t t h o s e i t e m s a r e i n c l u d e d i n t h e o r i g i n a l w o r k t o d a t e t h a t t h e C i t y i s
n e g o t i a t i n g w i t h t h e c o n t r a c t o r .
B a t t y e s t i m a t e d a t o t a l c o s t w o u l d b e a b o u t $ 1 3 4 , 0 0 0 , w h i c h i s b e l o w t h e $ 2 1 9 , 0 0 0
s p e c i f i e d i n t h e p e t i t i o n a n d w a i v e r . H e c o n f i r m e d t h a t c o l l e c t i v e l y t h e a s s e s s m e n t s c a n
h a v e a t o t a l o f u p t o $ 2 1 9 , 0 0 0 . H e s t a t e d t h a t s t a f f i s s t a t i n g t h a t h a d t h e p r o j e c t b e e n
d e s i g n e d c o r r e c t l y t h a t a d d i t i o n a l p a v e m e n t w o u l d h a v e b e e n i n c l u d e d i n t h e o r i g i n a l
p r o j e c t . H e e x p l a i n e d t h a t w h e n a l l t h e c o s t s a r e f i n a l i z e d s o m e t i m e t h i s f a l l t h e r e w i l l b e
a c t u a l p r o p o s e d a s s e s s m e n t s f o r t h e p r o p e r t i e s . H e s t a t e d t h a t a t t h a t t i m e t h e C o u n c i l
w i l l a d o p t a r e s o l u t i o n , n o t i n g t h a t a p u b l i c h e a r i n g i s n o t r e q u i r e d b e c a u s e o f t h e p e t i t i o n
a n d w a i v e r s o n r e c o r d . H e r e c o m m e n d e d t h a t t h e p r o p e r t i e s i n v o l v e d s t i l l b e n o t i f i e d o f
t h e p r o p o s e d a c t i o n p r i o r t o t h a t m e e t i n g .
M o v e d b y M a r t i n , s e c o n d e d b y A n d e r s o n , t o a p p r o v e t h e C h a n g e O r d e r f o r t h e S i o u x
D r i v e T u r n L a n e I m p r o v e m e n t s a s p r e s e n t e d . M o t i o n p a s s e d u n a n i m o u s l y .
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 7
S e p t e m b e r 6 , 2 0 1 6
Batty verified the direction of the Council to include the $16,000 for additional pavement
costs in the assessments.
X. CITY ADMINISTRATOR REPORT (7:57 p.m.)
Johnson confirmed the date of October 13th for the fall business tours.
XI. MAYOR & CITY COUNCIL REPORTS (7:58 p.m.)
Mitchell stated that the Dominium housing development is complete and people are
starting to move in. He stated that he would love to receive an update and perhaps
receive demographics on the residents.
Johnson stated that information was requested from Dominium but was not provided
because of privacy concerns for the residents.
Belland stated that every one of the units is occupied and there have only been four or
five calls for service in the past four months, with no major concerns or problems.
Anderson asked how those calls for service would compare to other areas of the city.
Belland stated that it is hard to compare but estimated it to be about the same. He
stated that some of the calls were due to parking during the construction times.
Mitchell asked staff to keep thinking about that as the need for more affordable housing
units will arise in the future.
Belland stated that an on -site management team will soon be on site and will be helpful
in establishing an ongoing relationship and open lines of communication.
Mitchell stated that the City and Council are doing great and encouraged everyone to
keep up the good work.
XII. APPROVAL TO PAY THE BILLS (8:01 p.m.)
Moved by Anderson, seconded by Cousineau, to approve the bills, EFT 003789-003810
for $63,592.81, order check numbers 044746-044825 for $448,617.75, and payroll EFT
507367-507392 for $46,665.69. Motion passed unanimously.
XI. MAYOR & CITY COUNCIL REPORTS (Continued) (8:02 p.m.)
Martin stated that she has continued a dialogue with the fire departments which has
been very good. She stated that she has heard many positive comments from residents
along Hunter Drive where the roadway improvement occurred. She commended
Scherer for coordinating the work and working cooperatively with Orono to have that city
complete the necessary work. She stated that the contractor had commented that the
road was very poorly constructed and had little to no base in some areas.
Mitchell commented that many of the roads in Medina were gravel and did not have a
sufficient base when the County paved the roads.
Martin stated that there will be some upcoming open houses for the Comprehensive
Plan, the first of which will be a booth at Medina Celebration Day. She suggested
•
Medina City Council Meeting Minutes 8
September 6, 2016
"
C o u n c i l m e m b e r s s t o p b y a n o p e n h o u s e m e e t i n g t o g a i n a n i n s i g h t o n t h e o p i n i o n o f t h e
p u b l i c . S h e a s k e d J o h n s o n t o i n c l u d e a s c h e d u l e o f t h e p u b l i c m e e t i n g s i n h i s r e p o r t .
P e d e r s o n c o m m e n t e d t h a t H a m e l F i r e d i d a g r e a t j o b o n t h e t r a i n i n g t h e C o u n c i l r e c e n t l y
a t t e n d e d .
X I I I . A D J O U R N
M o v e d b y A n d e r s o n , s e c o n d e d b y M a r t i n , t o a d j o u r n t h e m e e t i n g a t 8 : 0 8 p . m . M o t i o n
p a s s e d u n a n i m o u s l y .
B o b M i t c h e l l , M a y o r
A t t e s t :
J o d i G a l l u p , C i t y C l e r
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 9
S e p t e m b e r 6 , 2 0 1 6
"
T h i s P a g e I n t e n t i o n a l l y L e f t B l a n k
M e d i n a C i t y C o u n c i l M e e t i n g M i n u t e s 1 0
S e p t e m b e r 6 , 2 0 1 6
ORDER CHECKS AUGUST 17, 2016 - SEPTEMBER 6, 2016
044746 BETZ BUILDERS INC $796.00
044747 CLYDESDALE MARKET LLC $5,000.00
044748 COMMERCIAL ASPHALT CO $10,437.47
044749 HAMEL ATHLETIC CLUB $250.00
044750 KAL STAY LLC $5,000.00
044751 LORAM $5,000.00
044752 MATTAMY MPLS PRTNSHP $50,000.00
044753 MEDINA MINI STORAGE $5,000.00
044754 RESERVE OF MEDINA HOA $250.00
044755 SAMS CLUB $119.92
044756 SCHNABEL, KRISTINA $150.00
044757 TULLAI, MATTHEW/KAREN $159.05
044758 VALDEZ, LUCIO $500.00
044759 WAAGE, KRISMAR $250.00
044760 MN DVS $20.75
044761 DEITRICH/CORINNE LAWRENZ $171.79
044762 GREAT START MONTESSORI SCHOOL $250.00
044763 GREENWALDT, MARCIE $150.00
044764 INDEPENDENT SCHOOL DIST 284 $150.00
044765 JOHNSON, ERIC & KRISTA $500.00
044766 MATTAMY MPLS PRTNSHP $140,000.00
044767 PHADNIS, DEVYANI $305.00
044768 TWIN CITY MEN'S ADULT BASEBALL $125.00
044769 TOLL BROS, INC $10,000.00
044770 ANDERSON, LORI $150.61
044771 PLYMOUTH FIRE FIGHTERS $150.00
044772 292 DESIGN GROUP INC $2,216.28
044773 ALLINA HEALTH SYSTEM $50.00
044774 AUTOMATIC SYSTEMS CO $589.45
044775 BIFFS INC $658.73
044776 BOYER FORD TRUCKS INC $11.90
044777 BRYAN ROCK PRODUCTS $1,590.88
044778 BUDGET PRINTING $13.87
044779 CONTEMPORARY IMAGES $1,748.76
044780 COUNTRYSIDE CAFE $396.56
044781 DITTER INC $1,964.00
044782 DPC INDUSTRIES INC $3,514.59
044783 EARL F ANDERSEN INC $82.50
044784 ECM PUBLISHERS INC $126.65
044785 EGAN $541.57
044786 ESRI, INC. $800.00
044787 GRAINGER $638.76
044788 HAKANSON ANDERSON ASSOCIATES I $500.00
044789 HD SUPPLY WATERWORKS LTD $4,115.70
044790 HEARTSMART.COM $99.00
044791 HENN CTY RESIDENT/REAL ESTATE $39.00
044792 HOLIDAY FLEET $2,783.02
044793 KELLY'S WRECKER SERVICE INC $75.00
044794 KENNEDY & GRAVEN CHARTERED $10,144.68
044795 LAW ENFORCEMENT LABOR $392.00
044796 LEAGUE OF MN CITIES INS.TRUST $250.00
044797 LEXISNEXIS RISK DATA MGMT INC $42.00
044798 MADISON NATIONAL LIFE $629.15
044799 MARCO INC $56.16
044800 MEDIACOM OF MN LLC $60,000.00
044801 METRO WEST INSPECTION $9,014.47
044802 MN BUREAU OF CRIMINAL $115.00
044803 MN DEPT OF AGRICULTURE $150.00
044804 MAS MODERN MARKETING INC $435.66
044805 NAPA OF CORCORAN INC $406.50
044806 NELSON AUTO CENTER $27,175.95
044807 NELSON ELECTRIC MOTOR REPAIR $535.00
044808 NORTHERN TECHNOLOGIES INTL COR $407.00
044809 OFFICE DEPOT $285.13
044810 RANDY'S SANITATION INC $640.00
044811 RDJ SPECIALTIES, INC. $157.55
044812 ROLF ERICKSON ENTERPRISES INC $7,422.37
044813 RUSSELL SECURITY RESOURCE INC $267.50
044814 SITEONE LANDSCAPE SUPPLY LLC $386.25
044815 SPECTER INSTRUMENTS INC $495.00
044816 STREICHER'S $179.97
Medina City Council Meeting Minutes 11
September 6, 2016
044817 SUN LIFE FINANCIAL $537.90
044818 SUPPLY SOLUTIONS LLC $436.67
044819 TEGRETE CORP $1,306.00
044820 TIMESAVER OFFSITE $136.00
044821 UFC FARM SUPPLY $37.16
044822 VESSCO, INC $1,729.31
044823 WESTSIDE WHOLESALE TIRE $20.00
044824 WSB & ASSOCIATES $42,451.00
044825 C & L EXCAVATING INC $24,934.56
Total Checks $448,617.75
ELECTRONIC PAYMENTS AUGUST 17, 2016 — SEPTEMBER 6, 2016
003789E SELECT ACCOUNT $284.14
003790E CIPHER LABORATORIES INC $356.25
003791E PR PERA $14,389.55
003792E PR FED/FICA $15,990.21
003793E PR MN Deferred Comp $2,360.00
003794E PR STATE OF MINNESOTA $3,272.82
003795E SELECT ACCOUNT $793.12
003796E CITY OF MEDINA $19.00
003797E FARMERS STATE BANK OF HAMEL $20.00
003798E MINNESOTA, STATE OF $2,090.00
003799E MEDIACOM OF MN LLC $58.08
003800E FARMERS STATE BANK OF HAMEL $67.00
003801E AFLAC $394.88
003802E DELTA DENTAL $2,505.75
003803E KONICA MINOLTA $168.48
003804E MARCO (LEASE) $895.11
003805E MEDIACOM OF MN LLC $355.80
003806E VALVOLINE FLEET SERVICES $62.98
003807E WRIGHT HENN COOP ELEC ASSN $2,028.29
003808E XCEL ENERGY $13,591.87
003809E SELECT ACCOUNT $2,635.71
003810E VERIZON WIRELESS $1,253.77
Total Electronic Checks $63,592.81
PAYROLL DIRECT DEPOSIT AUGUST 24, 2016
507367 ALTENDORF, JENNIFER L $1,314.63
507368 BARNHART, ERIN A. $1,965.67
507369 BELLAND, EDGAR J $2,522.48
507370 BOECKER, KEVIN D. $2,503.85
507371 CONVERSE, KEITH A $1,907.20
507372 DINGMANN, IVAN W $1,615.50
507373 DOMINO, CHARMANE $1,766.60
507374 ENDE, JOSEPH $1,409.33
507375 FINKE, DUSTIN D. $2,110.21
507376 GALLUP, JODI M $1,667.32
507377 GLEASON, JOHN M. $1,821.58
507378 GREGORY, THOMAS $1,903.23
507379 HALL, DAVID M. $2,082.87
507380 JESSEN, JEREMIAH S $2,102.19
507381 JOHNSON, SCOTT T. $2,226.35
507382 KLAERS, ANNE M $1,116.32
507383 LANE, LINDA $1,506.21
507384 LEUER, GREGORY J. $2,223.19
507385 MCGILL, CHRISTOPHER R $1,435.41
507386 MCKINLEY, JOSHUA D $1,589.75
507387 NELSON, JASON $2,621.05
507388 PETERSON, DEBRA A $1,614.15
507389 REINKING, DEREK M $1,933.89
507390 SCHERER, STEVEN T. $2,259.38
507391 STAPLE, AMANDA $324.51
507392 VIEAU, CECILIA M. $1,122.82
Total Payroll Direct Deposit $46,665.69
Medina City Council Meeting Minutes 12
September 6, 2016