HomeMy Public PortalAbout06 June 14, 2006 Executive Committee77096
RECORDS
RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON
EXECUTIVE COMMITTEE
(COMMISSIONERS MARION ASHLEY, BOB BUSTER, ROGER BERG, TERRY HENDERSON,
ROBIN LOWE, JEFF MILLER, JEFF STONE, JOHN TAVAGLIONE, MICHAEL WILSON, ROY WILSON)
9:30 A.M.
Wednesday, June 14, 2006
County of Riverside Administrative Center
Conference. Room A
4080 Lemon Street, 3`d Floor, Riverside
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please contact the Clerk of the Board at (951) 787-7141. Notification of at least 48 hours
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provide accessibility at the meeting.
1. CALL TO ORDER
2. PUBLIC COMMENTS
3. APPROVAL OF MINUTES — MAY 10, 2006
4. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda
after making a finding that there is a need to take immediate action on the
item and that the item came to the attention of the Committee subsequent
to the posting of the agenda. An action adding an item to theagenda
requires 2/3 vote of the Committee. if there are less than 2/3 of the
Committee members present, adding an item to the agenda requires a
unanimous vote. Added items will be placed for discussion at the end of the
agenda.)
5. PERSONNEL POLICIES AND PROCEDURES MANUAL
Overview
This item is for the Committee to:
Page 1
1) Approve the revised Personnel Policies and Procedures Manual;
2) Adopt Resolution No. 06-013, "Resolution of the Riverside County
Transportation Commission Adopting Personnel Policies and
Procedures Manual"; and
3) Forward the Harassment -Free Workplace Policy, Violence in the
Workplace Policy, Drug -Free Workplace Policy, Equal Opportunity
Policy, and Electronic Communications Policy to the Commission for
approval.
11.36.21
RCTC Executive Committee Agenda
June 14, 2006
Page 2
6. FLEXIBLE BENEFITS PLAN
Overview
This item is for the Committee to:
Page 90
1) Approve the restatement of the Riverside County Transportation
Commission Flexible Benefits Plan;
2) Approve the Flexible Benefits Plan Summary Plan Description for
distribution to employees;
3) Approve the Privacy Policies and Procedures Manual; and
4) Adopt •Resolution No. 06-010, "Resolution of the Riverside County
Transportation Commission Regarding the Restated Flexible Benefits
Plan".
7. CLOSED SESSION
Overview
Public Employee Performance Evaluation
Title: Executive Director
Conference with Labor Negotiators:
Agency representatives: Chair or designee
Unrepresented Employee: Executive Director
8. ADJOURNMENT
The next Executive Committee meeting is scheduled to be held at 9:30 a.m.,
Wednesday, July 12, 2006, Conference Room A, County of Riverside
Administrative Center, 4080 Lemon Street, Third Floor, Riverside.
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A G E N D A I T E M 3
M I N U T E S
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE
May 10, 2006
Minutes
1. CALL TO ORDER
Chair Marion Ashley called the meeting to order at 9:17 a.m., on
Wednesday, May 10, 2006, at the Riverside County Transportation
Commission's Conference Room A, 4080 Lemon Street, Third Floor,
Riverside, California 92501.
Commissioners Present Commissioners Absent
Marion Ashley
Roger Berg
Bob Buster
Terry Henderson
Robin Lowe
Jeff Miller
Jeff Stone
Michael Wilson
Roy Wilson
PUBLIC COMMENTS
There were no public comments.
APPROVAL OF MINUTES
John Tavaglione
M/S/C (Henderson/Stone) to approve the minutes of
April 12, 2006 as corrected to include the attendance of Michael
Wilson.
ADDITIONS/REVISIONS
There were no additions or revisions to the Agenda.
RCTC Executive Committee Minutes
May 10, 2006
Page 2
5. ADOPTION OF ORDINANCE NO. 06-001 TO AMEND THE ADMINISTRATIVE
CODE TO REFLECT CHANGES TO THE COMMITTEES AND THE
COMMISSION
M/S/C (R. Wilson/Henderson) to adopt Ordinance 06-001, "An
Ordinance Amending the Riverside County Transportation Commission.
Administrative Code", to reflect changes in the membership, time
and/or location of certain committees and the Commission.
6. REPORT ON COMMISSIONER PER DIEMS
Eric Haley, Executive Director, reviewed the California Public Utilities Code
that stipulates the per diem amount for Commissioner compensation for
meeting attendance. He noted that the per diem amount at .the time the
Commission was created in 1976 was $50 per meeting day. The current
amount $100 per meeting day. He also discussed the resolution that was
adopted by the cities and County that established the Commission as the
Service Authority for Freeway Emergencies (SAFE).
Steve DeBaun, Legal Counsel, noted that the statute the Commission is
under is a different statute than Orange County Transportation Authority
(OCTA) and San Bernardino Associated Governments (SANBAG). The
statute that OCTA and SANBAG are under provides for a, separate
transportation authority.
Commissioner Jeff Stone expressed concern that the per diem amount has
not increased at a reasonable rate when compared to inflation or the cost of
living.
Mark Watts, RCTC's Legislative Advocate, discussed the legislative climate
as it relates to per diems and recommended seeking alignment of the code
sections to be in parity with the other transportation authorities.
The Committee discussed the different aspects to the Public Utilities Code
and the SAFE Resolution methods for modifying the per diem.
M/S/C (Stone/Berg) to direct staff to:
1) Seek legislation to align the code sections to be in parity with
the other transportation authorities;
2) Research the resolution that established the Commission as the
Service Authority for Freeway Emergencies (SAFE); and
3) Report back to the Executive Committee.
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RCTC Executive Committee Minutes
May 10, 2006
Page 3
7. EMPLOYEE TRAVEL AND EXPENSE REIMBURSEMENT POLICY
Anne Mayer, Deputy Executive Director, provided an overview of the
Employee and Expense Reimbursement Policy.
The Committee discussed Section 3, Meals, expressing concern that the
reimbursable amount is insufficient for certain urbanized areas.
Eric Haley responded that the concern is addressed under Section 8,
Expenditures in Excess of Allowable Expenses, which authorizes the
Executive Director or Deputy Executive Director to approve exceptional .
reimbursements in excess of limits and standards established in this policy
when such expenses are warranted.
M/S/C IR. Wilson/Lowe) to:
1) Approve the Employee Travel and Expense Reimbursement
Policy; and
2) Adopt Resolution No. 06-009, 'A Resolution of the Riverside
County Transportation Commission Regarding the Employee
Travel and Expense Reimbursement Policy."
8. ADJOURNMENT
There being no other items to be considered, the Executive Committee
meeting adjourned at 9:55 a.m. The next meeting is scheduled to be held at
9:30 a.m., Wednesday, June 14, 2006.
Respectfully submitted,
Jennifer Harmon
Clerk of the Board
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M / S S / O N
D A T E :
J u n e 1 4 , 2 0 0 6
T O :
E x e c u t i v e C o m m i t t e e
F R O M :
M i c h e l e C i s n e r o s , A c c o u n t i n g a n d H u m a n R e s o u r c e s M a n a g e r
T H R O U G H :
A n n e M a y e r , D e p u t y E x e c u t i v e D i r e c t o r
S U B J E C T :
P e r s o n n e l P o l i c i e s a n d P r o c e d u r e s M a n u a l
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) A p p r o v e t h e r e v i s e d P e r s o n n e l P o l i c i e s a n d P r o c e d u r e s M a n u a l ;
2 ) A d o p t R e s o l u t i o n N o . 0 6 - 0 1 3 , "