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Home My Public Portal AboutMinutes-04/24/2013 CITY OF TIFFIN-Minutes Council Meeting The Tiffin City Council met in regular session on Wednesday,April 24,2013 at the Springmier Library at the CCA Middle School. Mayor Berner called the meeting to order at 6:32 p.m. Roll Call vote:Joann Kahler, Mike Ryan,Jim Bartels, Peggy Upton and Royce Phillips.Also present:Engineer Frederick,Attorney Raiber,Administrator Jackson. Motion Ryan to move investment policy to beginning of meeting,seconded by Bartels.All ayes. Motion carried. Motion Ryan to approve agenda,as amended,seconded Kahler.All ayes. Motion carried. Resident discussed drainage and clean-up behind their home due to the flooding the previous week. Mayor Berner opened the public hearing for 2013 CIP Paving Projects at 6:45 p.m. Motion Ryan to open,seconded Bartels.All ayes. Motion carried. No written comments or responses received. Mayor Berner closed the public hearing at 6:46 p.m. Motion Ryan to close,seconded Kahler.All ayes. Motion carried. Mayor Berner opened the public hearing for selling 20'of City-owned property at 429 Deerview at 6:46 p.m. Motion Ryan to open,seconded Bartels.All ayes. Motion carried. McKibbin's were in attendance. No written comments or responses received. Mayor Berner closed the public hearing at 6:24 p.m. Motion Ryan to close,seconded Bartels.All ayes. Motion carried. Motion by Kahler to approve payables,seconded by Ryan.All ayes. Motion carried. ACTION SERVICES INC PORTABLE RESTROOMS PARK $260.00 ACTION SEWER&SEPTIC SERVICE SEWER SERVICES $479.00 ALLIANT ENERGY ELECTRIC UTILITIES $5,974.84 BIG COUNTRY SEED FIELD DRY FOR BALL DIAMONDS $306.00 BROWN TRAFFIC PRODUCTS BLINKING LIGHTS ON HWY 6 SIGNS $148.50 CARUS PHOSPHATES INC WATER TREATMENT CHEMICALS $846.60 CEDAR RAPIDS PHOTO COPY CO B&W AND COLOR COPIES $372.64 DELTA DENTAL DENTAL INSURANCE $305.06 GAZETTE COMMUNICATIONS PRINTING OF PUBLISHING $236.09 IRELAND AVE EASEMENT 318 COLLEGE GWINN,LILA&LESTER ST $527.09 JOHN DEERE FINANCIAL BATTERIES,PUBLIC WORKS SUPPLIES $1,039.55 LYNCH,MICHAEL&RAIBER LEGAL FEES $7,942.50 MAGUIRE IRON,INC PAYMENT ON CONTRACT $45,136.85 PNC EQUIPMENT FINANCE SKIDLOADER PAYMENT $4,263.00 RIVER PRODUCTS ROADSTONE $670.08 USA BLUE BOOK BARRICADES&ROAD CLOSED SIGNS $372.76 WELLMARK MEDICAL INSURANCE $1,794.85 WENDLING QUARRIES,INC. BALL DIAMOND LIME $63.36 IRELAND AVE EASEMENT420 ROBERTS WILLIAMS,ALVERTA FE $3,249.14 $73,987.91 Investment policy discussion: Motion Ryan to move funds to Solon State Bank due to them currently having the highest interest rate,seconded Kahler.Ayes=Kahler, Ryan. Nays=Bartels, Upton, Phillips. Motion failed. Resolution 2013-009 Adopting the Use of an Employee Manual: Motion to approve Bartels,seconded Ryan. Upton mentioned changes:vacation,verbal changes,and update to bereavement. Motion by Bartels to approve as amended, seconded by Ryan.Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Motion carried. t Resolution 2013-046 Setting a Public Hearing Date for Amending the Zoning Code 9.05 for Rear Setbacks:Motion Ryan to amend date to May 22"d,seconded Kahler.All ayes. Motion Ryan to approve,seconded Kahler.Ayes=Kahler, Ryan, Bartels, Upton, Phillips. Motion carried. Ordinance 2013-327 Amending the Zoning Map for Walker Tracts-3`d Reading:Motion Kahler to approve,seconded Ryan. Ayes=Kahler, Ryan,Bartels, Upton, Phillips.Ordinance passed. Discussion and possible action regarding Tiffin Fire Association/Department: Motion Upton to table until future date, second Bartels.All ayes. Resolution 2013-067 Authorizing Mayor and City Administrator/Clerk to Sign Contracts with ECICOG for the Comprehensive Plan:Motion Ryan to approve,second Bartels.Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Motion passed. Resolution 2013-068 Authorizing mayor and city administrator to sign contract for Police Services with Johnson County Sheriff:Motion Kahler to approve,second Bartels.Ayes=Phillips, Upton, Bartels, Upton,Ryan, Kahler. Motion passed Resolution 2013-040 Accepting the Preliminary Plat of Willow Ridge: Motion Bartels to approve,second Ryan. Ayes=Kahler, Ryan, Bartels, Upton, Phillips. Motion passed. Resolution 2013-053 Accepting of Subdividor's Agreement for Willow Ridge: Motion Kahler to approve,second Bartels. Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Motion passed. Resolution 2013-069 Authorizing the Acquisition of Property Interests Necessary for Construction of the Water Tower and Water Mains: Motion Upton to amend Resolution to add"subject to Council approval"in paragraph 5,second Ryan.All ayes. Motion to approve as amended Bartels,second Ryan.Ayes=Kahler, Ryan, Bartels, Upton, Phillips. Motion carried. Discussion regarding property on Jasper development: Motion Upton to have a work session on 05/07/13 at 6:30 p.m.at the Tiffin Fire Department,second Ryan.All ayes. Motion carried. Resolution 2013-070 Setting a Public Hearing date for Rezoning of Prairie Trail West:Motion Ryan to have the public hearing on May 8`h' second Upton.Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Motion passed. Resolution 2013-071 Approving the sale of 20'of City-owned property at 429 Deerview: Motion Upton to amend the sale of the 20'with the entire length of the property for$500,second Ryan.All ayes. Motion Ryan to approve Mayor and Administrator/Clerk to sign all necessary documents and deed,seconded Upton.All ayes. Motion carried. Motion Upton to approve Resolution as amended,seconded Ryan.Ayes=Phillips, Upton,Bartels, Ryan, Kahler. Motion carried. Resolution 2013-072 Setting a Public Hearing Date to Add Compensation Paid Per Meeting to Board of Adjustment Members: Motion Upton to approve,second Bartels.Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Motion carried. Resolution 2013-073 Setting a Public Hearing Date for Allowing Hunting within the City Limits of Tiffin, Iowa in R1A and R1E zonings. Motion Bartels to approve,second Upton.Ayes=Kahler, Ryan, Bartels, Upton, Phillips. Motion carried. Ordinance 2013-328 Amending the Municipal Code,Chapter 136,Sidewalk Regulations,to Change the Amount of Time Property Owners have to Remove Snow, Ice and Accumulations from Sidewalks under 136.03-2"d reading. Motion Ryan to approve,second Upton.Ayes=Phillips, Upton, Bartels, Ryan. Nays=Kahler. Motion carried. Resolution 2013-074 Adopting Plans,Specifications,and Form of Contract for the 2013 CIP Projects: Motion Ryan to approve,seconded Bartels.Ayes=Kahler, Ryan, Bartels, Upton. Nays=Phillips. Motion carried. Resolution 2013-075 Approving Plans,Specifications,and Form of Contract for the 2013 CIP Projects:Motion Kahler to approve,seconded Ryan.Ayes=Kahler, Ryan, Bartels, Upton. Nays=Phillips. Motion carried. V Resolution 2013-076 Approving Award of Contract for the 2013 CIP projects: Engineer Frederick recommends award to LL Pelling in the amount of$1,336,248.53. Motion Kahler to approve,seconded Bartels.Ayes=Upton, Bartels, Ryan, Kahler. Nays=Phillips. Motion carried. Resolution 2013-077 Establishing Employee Pay Increases Effective July 1, 2013:Motion Kahler to approve,seconded Ryan.Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Motion carried. Appointing Melissa Arey to the Board of Adjustment:Motion Bartels to approve,seconded Upton.Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Motion carried. Resolution 2013-078 Setting the date for public hearing and letting of the Concession Stand: Motion Upton to approve, second Ryan.Ayes=Kahler, Ryan, Bartels, Upton,Phillips. Motion carried. Resolution 2013-079 Approving Alliant Energy to install street lights in Woodfield Ridge-Part 3: Motion Ryan to approve, seconded Kahler.Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Motion carried. Resolution 2013-080 Authorizing City Administrator/Clerk to sign Amusement Park Contract for TiffinFest: Motion Kahler to approve,seconded Upton.Ayes=Kahler, Ryan, Bartels, Upton, Phillips. Motion carried. Resolution 2013-081Authorizing City Administrator/Clerk to sign Rodeo Contract for TiffinFest: Motion Ryan to adjourn until 05/08/13 meeting,seconded Upton.All ayes. Motion carried. Resolution 2013-082 Setting a date for public hearing for budget amendment: Motion Ryan to approve,seconded Kahler. Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Motion carried. Resolution 2013-083 Amending the employee contribution for medical coverage: Motion Kahler to approve,seconded Upton.Ayes=Kahler, Ryan, Bartels, Upton, Phillips. Motion carried Discussion regarding set-up of agendas and meetings:Administrator Jackson said will attempt to streamline minutes and agendas to be more efficient. Motion Bartels to enter into closed session per Code of Iowa Section 21.5(j) Purchase of Real Estate at 8:29 p.m., seconded Ryan.All ayes. Motion carried. Motion Ryan to enter into public session at 9:19 p.m.,seconded by Upton.Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Motion carried. Noticed that did not specifically do roll call vote to enter into closed session,to correct the record Mayor Berner asked if anyone objected to entering into closed session previously and everyone agreed that it would have been all ayes to go into closed session previously if there was a roll call vote taken. Discussion regarding purchase of real estate:Motion Ryan to authorize the Mayor and Administrator/Clerk to enter into negotiations for purchase of property necessary for the pressure reducing vales at the Iowa Interstate Railroad location at Railroad and Ireland,seconded Upton.All ayes. Motion carried. Motion Ryan to have City Attorney initiate condemnation proceedings with The Depot owners having a deadline of Friday, My 10th as a final date for an acceptable counter offer,seconded Bartels.Ayes=Phillips, Upton, Bartels, Ryan, Kahler. Motion carried. Motion Ryan to,ad'our at 9:23 p.m.,seconded by Upton. Motion carried. z Mic •n J.cks,r y Administrator/Clerk Steven L. Berner, Mayor April 24,2013