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Home My Public Portal AboutORD15955BILL NO. 2019-051 SPONSORED BY Councilman Mihalevich ORDINANCE NO. /5155 AN ORDINANCE AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE SUPPLEMENT AGREEMENT NO. 1 WITH JVIATION, INC. FOR SERVICES ASSOCIATED WITH THE MASTER PLAN PROJECT RELATED TO THE FEASIBLITY OF CONSTRUCTION OF A NEW AIRPORT TERMINAL BUILDING. BE IT ENACTED BY THE COUNCIL OF THE CITY OF JEFFERSON, MISSOURI, AS FOLLOWS: Section 1. The Mayor and Clerk are hereby authorized to execute a supplement agreement with Jviation, Inc. for services associated with the Master Plan related to the feasibility of construction of a new airport terminal building. Section 2. This agreement shall be substantially the same in form and content as Exhibit A attached hereto. Section 3. This Ordinance shall be in full force and effect from and after the date of its passage and approval. Passed: J/o, 2O/ 6ajvt,ueT( Presiding Officer ATTEST: Approved: Mayor Carrie Tergin APPROVED AS TO FORM: Ci y Clerk City Airport Name: Jefferson City Memorial Project No.: 18-040B-1 County: Callaway AVIATION PROJECT CONSULTANT SUPPLEMENTAL AGREEMENT NO. 1 PLANNING SERVICES THIS SUPPLEMENTAL AGREEMENT NO. 1 for Planning Services is entered into by the City of Jefferson, Missouri (hereinafter, "Sponsor") and Jviation, Inc. (hereinafter, "Consultant"). WITNESSETH: WHEREAS, the Sponsor and the Consultant entered into an Agreement on May 14, 2018, to accomplish a project at the Jefferson City Memorial Airport, (hereinafter, "Original Agreement"); and WHEREAS, the Sponsor and the Consultant now desire to enter into Supplemental Agreement No. 1 to otherwise complete, extend or continue the Original Agreement as provided herein. NOW, THEREFORE, in consideration of the mutual promises, covenants, and representations contained herein the parties agree as follows: (1) SCOPE OF SERVICES: (A) The Services to be provided by the Consultant under Supplemental Agreement No. 1 are additional services which are beyond the scope of services provided in the Original Agreement. These additional professional services are generally described and defined in Exhibit II - SA1, which is attached hereto and incorporated herein by reference. (2) FEES AND PAYMENTS: (A) The Consultant shall be reimbursed in accordance with Section (9) of the Original Agreement. (B) The costs of Supplemental Agreement No. 1 shall be in addition to the cost of the Original Agreement. (C) The lump sum fee and maximum amount payable included in Section (9) of the Original Agreement are hereby modified for Supplemental Agreement No. 1 to be lump sum as follows: 1 Rev. 02/01/10 (D) Estimated costs for the services in Supplemental Agreement No. 1 are defined in Exhibit IV - SA1 and Exhibit V - SA1, which are attached hereto and incorporated herein by reference. (3) PERIOD OF SERVICE: Exhibit VI, Performance Schedule, of the Original Agreement is hereby revised to include time for the performance of these additional services. The projected completion date is revised to June 30, 2020, which includes time for performance of all remaining services in the Original Agreement and the services in Supplemental Agreement No. 1 and submittal of all deliverables. (4) DISADVANTAGED BUSINESS ENTERPRISE (DBE) REQUIREMENTS: (A) DBE Goal: The following DBE goal has been established for this Supplemental Agreement No. 1. The dollar value of services and related equipment, supplies, and materials used in furtherance thereof which is credited toward this goal will be based on the amount actually paid to DBE firms. The goal for the percentage of services to be awarded to DBE firms is 0% of the total Supplemental Agreement No. 1 dollar value. (B) DBE Participation Obtained by Consultant: The Consultant has obtained DBE participation, and agrees to use DBE firms to complete 0% of the total services to be performed under this Supplemental Agreement No. 1 by dollar value. The DBE firms which the Consultant shall use, and the type and dollar value of the services each DBE will perform, is as follows: DBE FIRM NAME, STREET AND COMPLETE MAILING ADDDRESS ORIGINAL AMOUNT SUPPLEMENTAL AGREEMENT NO. 1 TOTAL Fixed Fee $29,560.00 $6,319.00 $35,879.00 Max. Fee Payable $283,254.00 $50,502.00 $333,756.00 (D) Estimated costs for the services in Supplemental Agreement No. 1 are defined in Exhibit IV - SA1 and Exhibit V - SA1, which are attached hereto and incorporated herein by reference. (3) PERIOD OF SERVICE: Exhibit VI, Performance Schedule, of the Original Agreement is hereby revised to include time for the performance of these additional services. The projected completion date is revised to June 30, 2020, which includes time for performance of all remaining services in the Original Agreement and the services in Supplemental Agreement No. 1 and submittal of all deliverables. (4) DISADVANTAGED BUSINESS ENTERPRISE (DBE) REQUIREMENTS: (A) DBE Goal: The following DBE goal has been established for this Supplemental Agreement No. 1. The dollar value of services and related equipment, supplies, and materials used in furtherance thereof which is credited toward this goal will be based on the amount actually paid to DBE firms. The goal for the percentage of services to be awarded to DBE firms is 0% of the total Supplemental Agreement No. 1 dollar value. (B) DBE Participation Obtained by Consultant: The Consultant has obtained DBE participation, and agrees to use DBE firms to complete 0% of the total services to be performed under this Supplemental Agreement No. 1 by dollar value. The DBE firms which the Consultant shall use, and the type and dollar value of the services each DBE will perform, is as follows: DBE FIRM NAME, STREET AND COMPLETE MAILING ADDDRESS TYPE OF DBE SERVICE TOTAL $ VALUE OF THE DBE SUBCONTRACT CONTRACT $ AMOUNT TO APPLY TO TOTAL DBE GOAL % OF SUBCONTRACT $ VALUE APPLICABLE TO TOTAL GOAL (5) SUBCONSULTANTS: (A) The Consultant agrees that except for those firms and for those services listed below, there shall be no transfer of engineering services performed under this Supplemental Agreement No. 1 without the written consent of the Sponsor. Subletting, assignment, or transfer of the services or any part thereof to any other corporation, partnership, or individual is expressly prohibited. Any violation of this clause will be deemed cause for termination of this Supplemental Agreement No. 1. Exceptions (Subconsultant Information): 2 Rev. 02/01/10 (6) ORIGINAL AGREEMENT: Except as otherwise modified, amended, or supplemented by this Supplemental Agreement No. 1, the Original Agreement between the parties shall remain in full force and effect and the terms of the Original Agreement shall extend and apply to this Supplemental Agreement No. 1. IN WITNESS WHEREOF, the parties have entered into this Supplemental Agreement No. 1 on the date last written below. Executed by the Consultant this oW5day of ,zp ,fif,c> , 2019. Executed by the Sponsor this nAV\ day of Str Q 11, , 2019. CONSULTANT SPONSOR Jviation, Inc I City of Jefferson 0G'A ---C By ..n: 414C_ By Title *ffice Manager Title 1172 a30--( Cfrri& Terpo ATTES BY Title Project Coordinator 3 ATTEST. By LAI Title APPROVED AS TO FORM: Rev. 02/01/10 JVIATION JEF General Aviation Terminal Facility — Feasibility Review Scope of Services — Phase I and Phase II September, 2019 PHASE I Jviation is currently preparing a Master Plan Update for the Jefferson City Memorial Airport. Concepts that were developed for the terminal area during this process will be further expanded upon to include additional information related to the terminal facility. The Jefferson City Memorial Airport experienced flooding in May, 2019 and is interested in the planning and feasibility of a new terminal facility to replace the existing flooded structure. Task 1.0: Project Coordination and Preliminary Needs Assessment This initiative will bring various stakeholders together or may reach out to various stakeholders to discuss the challenges and solutions or seek input to achieving a desired concept for a new terminal building. Various stakeholders may include: Missouri Department of Transportation, State Emergency Management Agency (SEMA), airport staff, City staff, and airport tenants. Information gathered during this task may include Jviation attendance at meetings or during phone calls Task 1 Deliverable: Develop project scope and related documentation. Determine study coordination needs based on discussions with the airport sponsor. Attend meeting(s), phone calls, etc. with stakeholders to gather input and facility needs. Task 1.1: Conceptual Development Alternatives al Information obtained during the Master Plan process and during the project coordination phase will be used to develop two (2) conceptual alternatives for review. This will entail a short narrative that includes information that was gathered during the study. Conceptual development alternatives may include a reviewof'the following items: terminal facility site location, space programming recommendations, square footage recommendations, revenue and non -revenue producing areas, and regulatory and base flood elevation requirements. A review of the alternatives will be provided to the airport sponsor for consideration. If appropriate, rationale for phasing the facility can be described to move towards the ultimate build out. Task 2 Deliverable: ft/lotion will provide a short report and graphics for two (2) new terminal facility conceptual alternatives. A review of the alternatives will be included in the report for the airport sponsor's use. 11 Page JVI1gTIDIV PHASE 11 Task 2.0: Terminal Building Analysis A code analysis will be completed as part of the terminal building planning process. Along with this review, a review and discussion of building exteriors and interiors will be performed. This review may include a discussion of exterior finishes, windows, roof drainage, energy efficiency, etc. A review of interior needs may include flooring, ceilings, ADA restroom capabilities, etc. A discussion of the terminal facilities structural system, mechanical, electrical and plumbing will be accomplished along with a review of fiber, communication and fire protections needs. Task 2.1: Airport Operating Revenue and Expenses Sponsors records will be examined to determine the airport's financial resources. A summary of the airport's operating revenue and expenses will be reviewed and the potential uses and sources of available capital funds will be documented. 3IPage JVI1gTIDRI Task 1.2: Cost Estimates This will include generating rough -order -of -magnitude cost estimates for the different alternatives. The costs may include landside; (i.e., site prep, auto parking, roadway access, utilities, terminal facility, security, fencing/gates), and airside if appropriate (i.e., site prep, apron, lighting, etc.) This will utilize information from similar airport projects, nationwide data bases of construction costs, and local pricing factors. Industry standard metrics will be utilized to complete the cost estimates to establish a feasibility estimate for the proposed improvements. Task 3 Deliverable: Jviation will provide a rough -order -of -magnitude cost estimate for two (2) development alternatives. Task 1.3: Agency Coordination Jviation will provide coordination and guidance in preparation for meetings with key partners including the FAA and MoDOT. Jviation will provide the documentation needed for these meetings and any follow up information. Also, documentation related to airspace feasibility reviews will also be accomplished as part of this task. Task 4 Deliverable: Jviation will coordinate/attend/document meetings with FAA and MoDOT. Submit appropriate 7460 information and other documentation as required. Task 1.4: Final Project Deliverables A report created from Tasks 1.1 and 1.2 will be produced. In addition, a project schedule will be updated following Agency Coordination. Five (5) hardcopies and an electronic version of the study report will be provided to the City. The City will submit copies to MoDOT for review and coordination. The final recommendations from the terminal facility feasibility study will be included in the Airport Master Plan. In addition, any presentation materials and/or drawings produced from this study will be provided electronically. At the conclusion of the study, Jviation will attend a meeting with airport and City staff to review and discuss the study. Two members of Jviation's staff may attend the meeting in-person, while others may attend via telephone. Schedule and Fee The estimated timeframe to complete this study and the tasks identified above is approximately 90 days from Jviation's receipt of the notice to proceed. The fee for the study and the scope of services elements outlined in Phase I is $38,580. The fee for the Phase II Scope of Services is $11,922 for a total project budget of $50,502. Phase II may be implemented upon the completion of Phase I and after consultation with the airport sponsor. 2IPage EXHIBIT IV - SA1 DERIVATION OF CONSULTANT PROJECT COSTS (CONSTRUCTION) EXHIBIT V - SA1 ENGINEERING CONSTRUCTION SERVICES -COST BREAKDOWN 5 Rev. 02/01/10 rfrrrrrrrrrrrrrrrrrrrrrrrrrrrrrrfrr rrfrrrrrrrrrrrrrrrrrrrrrfrrrEXHIBIli1V DERIVATION OF CONSULTANT PROJECT COSTS JEFFERSON CITY MEMORIAL AIRPORT JEFFERSON CITY, MISSOURI PHASE I Terminal Feasibility Study September 4, 2019 1 DIRECT SALARY COSTS: ttttttttttttfffTlTLEfffffffffffffff iffffffffffffHOURSfffffffff Planningf Manager Senior'onsultant Planner' III Engineer Architect' II Architect CAD/CIS Tech Adminl Support tttttttfffTotaltDirect'Salaryf Costs RATE/HOUR ffffCOSTf($)ffff 0 $69.00 $0.00 36 76.00 2,736.00 62 40.00 2,480.00 12 45.00 540.00 36 40.00 1,440.00 56 19.00 1,064.00 72 28.00 2,016.00 30 21.00 630.00 2 LABOR AND GENERAL ADMINISTRATIVE OVERHEAD ffffffffff Percentagefoff DirectfSalaryfCostsfff@ 3 SUBTOTAL: ttrrfffftfItems 1fandf2f 4 PROFIT: 15%rooItemf 3f Subtotal` *Note: 0-15%Typical 5 OUT-OF-POCKET EXPENSES: fffffa ffRentalf Vehicle fffff b.ff Meals fffff cff Motel* 2 Daystff@ 2 Daysff@ 2 Nigh s'@ df TravelandAirfnef C 2 Trips @ ffff of Misc flaneousf(printinp,tsliippirg,t �tc...) udesfestimated tans' and fees fo lodging Total Out-of-Pockee Expenses 6 SUBCONTRACT COSTS: ttffft a¶Subconsultant ttfffb. Subconsultant fffffcffSubconsultant 7 MAXIMUM TOTAL FEE: ftttttffff Items 1,f 2,f 3,f 4,f 5fandf6 191.20 $70.000 /Mile = $55.00 /Dayff= $114.00 /Nig! $500.00 /Trip = Subtotal $140.00 $110.00 $228.00 $1,000.00 $580.00 = $10,906.00 = $20,852.00 = $31,758.00 = $4,764.00 $36,522.00 = $2,058.00 NottTo Exceed $0.00 fffffffffffffffffff = $38,580.00 Lump Sumf Fee Exhibitf IVf f 1 updatedf12/2011 rninininininininirrriTriffriTifffiliffiffifffiffiliffiffExHIBITTIV DERIVATION OF CONSULTANT PROJECT COSTS JEFFERSON CITY MEMORIAL AIRPORT JEFFERSON CITY, MISSOURI PHASE II Terminal Feasibility Study September 4, 2019 1 DIRECT SALARY COSTS: fffffffffffffffTITLEfffffffffffffff iffffffffffffHOURSfffffffff RATE/HOUR ffffCOSTf{$) Planning' Manager 4 $69.00 $276.00 Senior'onsultant 12 76.00 912.00 Planner'III 20 40.00 800.00 Engineer o 45.00 0.00 Architect' II 16 4 0.0 0 640.00 Architect 24 19.00 456.00 CAD/CIS Tech 8 28.00 224.00 Admin Support 12 21.00 252.00 ffffffffffTotalf Direcif Salary'Costs 2 LABOR AND GENERAL ADMINISTRATIVE OVERHEAD ffffffffff PercentagefoffDirectfSalaryfCostsfff@ 3 SUBTOTAL: ttrrffff Items 1f andf2f 4 PROFIT: 15%rooItemf 3f Subtotal` *Note: 0-15%Typical 191.20 = $3,560.00 = $6,807.00 = $10,367.00 = $1,555.00 Subtotal $11,922.00 5 OUT-OF-POCKET EXPENSES: fffffaffRentalfVehicle Daysff@ $70.000 /'Mile = $0.00 fffff b.ffMealsfff Days c@ $55.00 /f Dayff= $0.00 fffff Motel.Nighs @ $114.00 /fNig1= $0.00 ffd.Travelf andf AI•nef Costs Trips @ $500.00 /f Trip = $0.00 e. Miscellaneous (printing, slipping, tc...) = $0.00 �udesfestimated tans' and fees for' lodging Total Out -of -Pocket' Expenses 6 SUBCONTRACT COSTS: fffffa ¶Subconsultant fffff b. Subconsultant fffffc ffSubconsultant 7 MAXIMUM TOTAL FEE: ffffffffffItems 1,f 2,f 3,f 4,f 5fandf6 $0.00 Not'To Exceed _ $0.00 fffffffffffffffffff = $11,922.00 Lump Sumf Fee Exhibit' IVf f 1 updatedf12/2011