HomeMy Public PortalAbout10 October 11, 2006 Executive78444
RECORDS
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
EXECUTIVE COMMITTEE
(COMMISSIONERS MARION ASHLEY, BOB BUSTER, ROGER BERG, TERRY HENDERSON,
ROBIN LOWE, JEFF MILLER, JEFF STONE, JOHN TAVAGLIONE, MICHAEL WILSON, ROY WILSON)
9:30 A.M.
Wednesday, October 11, 2006
County of Riverside Administrative Center
Conference Room A
4080 Lemon Street, 3'd Floor, Riverside
In compliance with the Americans with Disabilities Act and Government Code Section
54954.2, if you need special assistance to participate in an Executive Committee meeting,
please contact the Clerk of the Board at 1951) 787-7141. Notification of at least 48 hours
prior to meeting will assist staff in assuring that reasonable arrangements can be made to
provide accessibility at the meeting.
1. CALL TO ORDER
2. PUBLIC COMMENTS
3. APPROVAL OF MINUTES — June 14 and July 12, 2006
4. ADDITIONS/REVISIONS (The Committee may add an item to the Agenda
after making a finding that there is a need to take immediate action on the
item and that the item came to the attention of the Committee subsequent
to the posting of the agenda. An action adding an item to the agenda
requires 2/3 vote of the Committee. If there are less than 2/3 of the
Committee members present, adding an item to the agenda requires a
unanimous vote. Added items will be placed for discussion at the end of the
agenda.)
5. PROPOSED COURTESY CONFLICT OF INTEREST REVIEW PROGRAM
Overview
This item is for the Committee to review and discuss the proposed Courtesy
Conflict of Interest Review Program.
11.36.21
RCTC Executive Committee Agenda
October 11, 2006
Page 2
6. REVISION TO LEGISLATIVE BODY REIMBURSEMENT POLICY
Overview
This item is for the Committee to:
1) Approve the revision to the Riverside County Transportation
Commission Legislative Body Reimbursement Policy; and
2) Adopt Resolution No. 06-019, `A Resolution of the Riverside County
Transportation Commission Regarding the Revision to the Riverside
County Transportation Commission Legislative Body Reimbursement
Policy".
7. ADJOURNMENT
AGENDA ITEM 3
MINUTES
"
"
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
E X E C U T I V E C O M M I T T E E
J u n e 1 4 , 2 0 0 6
M i n u t e s
1 . C A L L T O O R D E R
C h a i r M a r i o n A s h l e y c a l l e d t h e m e e t i n g t o o r d e r a t 9 : 3 6 a . m . , o n
W e d n e s d a y , J u n e 1 4 , 2 0 0 6 , a t t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n
C o m m i s s i o n ' s C o n f e r e n c e R o o m A , 4 0 8 0 L e m o n _ S t r e e t , T h i r d F l o o r ,
R i v e r s i d e , C a l i f o r n i a 9 2 5 0 1 .
C o m m i s s i o n e r s P r e s e n t C o m m i s s i o n e r s A b s e n t
M a r i o n A s h l e y
R o g e r B e r g
B o b B u s t e r
T e r r y H e n d e r s o n
R o b i n L o w e
J e f f M i l l e r
J e f f S t o n e
R o y W i l s o n
2 . P U B L I C C O M M E N T S
T h e r e w e r e n o p u b l i c c o m m e n t s .
3 . A P P R O V A L O F M I N U T E S
J o h n T a v a g l i o n e
M i c h a e l W i �%s o n
M / S / C ( R . W i l s o n / H e n d e r s o n )
M a y 1 0 , 2 0 0 6 a s s u b m i t t e d .
4 . A D D I T I O N S / R E V I S I O N S
a p p r o v e t h e m i n u t e s o f
T h e r e w e r e n o a d d i t i o n s o r r e v i s i o n s t o t h e A g e n d a .
RCTC Executive Committee Minutes
June 14, 2006
Page 2
5. PERSONNEL POLICIES AND PROCEDURES MANUAL
Michele Cisneros, Accounting and Human Resources Manager, provided an
overview of the revised Personnel Policies and Procedures Manual.
Eric Haley, Executive Director, noted that the Harassment -Free Workplace
Policy, Violence in the Workplace Policy, Drug -Free Workplace Policy, Equal
Opportunity Policy, and Electronic Communications Policy also apply to the
Commissioners and will be forwarded to the Commission for its review and
approval at its July 12 meeting.
M/S/C (Stone/Lowe) to:
1) Approve the revised Personnel Policies and Procedures Manual;
2) Adopt Resolution No. 06-013, "Resolution of the Riverside
County Transportation Commission Adopting Personnel Policies
and Procedures Manuar; and
3) Forward the Harassment -Free Workplace Policy, Violence in the
Workplace Policy, Drug -Free Workplace Policy, Equal Opportunity
Policy, and Electronic Communications Policy to the Commission
for approval.
6. FLEXIBLE BENEFITS PLAN
Theresia Trevino, Chief Financial Officer, provided an overview of the
restated Flexible Benefits Plan, Summary Plan Document, and Privacy
Policies and Procedures Manual.
M/S/C (Henderson/Buster) to:
1) Approve the restatement of the Riverside County Transportation
Commission Flexible Benefits Plan;
2) Approve the Flexible Benefits Plan Summary Plan Description for
distribution to employees;
3) Approve the Privacy Policies and Procedures Manual; and
4► Adopt Resolution No. 06-010, "Resolution of the Riverside
County Transportation Commission Regarding the Restated
Flexible Benefits Plan-.
RCTC Executive Committee Minutes
June 14, 2006
Page 3
7. CLOSED SESSION
Public Employee Performance Evaluation
Title: Executive Director
Conference with Labor Negotiators:
Agency representatives: Chair or designee
Unrepresented Employee: Executive Director
The Executive Committee unanimously approved an amendment to the
Executive Director's contract.
8. ADJOURNMENT
There being no other items to be considered, the Executive Committee
meeting adjourned at 9:55 a.m. The next meeting is scheduled to be held at
9:30 a.m., Wednesday, July 12, 2006.
Respectfully submitted,
Jennifer Harmon
Clerk of the Board
"
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
E X E C U T I V E C O M M I T T E E
J u l y 1 2 , 2 0 0 6
M i n u t e s
1 . C A L L T O O R D E R
C h a i r M a r i o n A s h l e y c a l l e d t h e m e e t i n g t o o r d e r a t 9 : 3 0 a . m . , o n
W e d n e s d a y , J u l y 1 2 , 2 0 0 6 , a t t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n
C o m m i s s i o n ' s C o n f e r e n c e R o o m A , 4 0 8 0 L e m o n S t r e e t , T h i r d F l o o r ,
R i v e r s i d e , C a l i f o r n i a 9 2 5 0 1 .
C o m m i s s i o n e r s P r e s e n t C o m m i s s i o n e r s A b s e n t
M a r i o n A s h l e y
R o g e r B e r g
B o b B u s t e r
T e r r y H e n d e r s o n
R o b i n L o w e
J e f f M i l l e r
J e f f S t o n e
R o y W i l s o n
2 . P U B L I C C O M M E N T S
T h e r e w e r e n o p u b l i c c o m m e n t s .
3 . A P P R O V A L O F M I N U T E S
J o h n T a v a g l i o n e
M i c h a e l W i l s o n
M i n u t e s f o r t h e J u n e 1 4 , 2 0 0 6 m e e t i n g w i l l b e s u b m i t t e d a t t h e n e x t r e g u l a r
m e e t i n g .
4 . A D D I T I O N S / R E V I S I O N S
T h e r e w e r e n o a d d i t i o n s o r r e v i s i o n s t o t h e A g e n d a .
i
RCTC Executive Committee Minutes
July 12, 2006
Page 2
5. LEAVE DONATION PROGRAM
Michele Cisneros, Accounting and Human Resources Manager, provided an
overview of the Leave Donation Program.
MIS/C (Lowe/Henderson) to:
1) Approve the Leave Donation Program;
2) Approve the revision of the Personnel Policies and Procedures
Manual to add Section 5.10, "Leave Donation Program"; and
3) Adopt Resolution No. 06-017, "Resolution of the Riverside
County Transportation Commission Amending Its Personnel
Policies and Procedures Manual for Accrued Leave Donation
Program".
6. ADJOURNMENT
There being no other items to be considered, the Executive Committee
meeting adjourned at 9:40 a.m.
Respectfully submitted,
Jennifer Harmon
Clerk of the Board
AGENDA ITEM 5
•
RIVERSIDE COUNTY TRANSPORTATION COMM/SS/ON
DATE:
October 11, 2006
TO:
Riverside County Transportation Commission
FROM:
Jennifer Harmon, Clerk of the Board
THROUGH:
Anne Mayer, Deputy Executive Director
SUBJECT:
Proposed Courtesy Conflict of Interest Review Program
STAFF RECOMMENDATION
This item is for the Committee to review and discuss the proposed Courtesy
Conflict of Interest Review Program.
BACKGROUND /NFORMAT1OAl:
At its July 10, 2006 meeting, the Commission requested staff develop a process to
obtain and review Commissioner campaign contributions for possible conflicts of
interest. Staff would then notify the Commissioner should any conflicts arise. A
Commission member may not participate in any discussion or action concerning a
contract or amendment if a campaign contribution of more than $250 is received in
the past 12 months from any entity or individual listed.
The Commission's legal counsel has drafted a Courtesy Conflict Review Program
for the Committee's review and discussion. It is unknown at this time what the
impact on staff time will be. The impact could be significant depending on the
number of Commissioners and alternates that decide to utilize the program.
Attachment: Proposed Courtesy Conflict of Interest Review Program
Agenda Item 5
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
COURTESY CONFLICT OF INTEREST REVIEW ON BEHALF OF
COMMISSIONERS AND THEIR ALTERNATES
Pursuant to Government Code Section 84308.2 and California Code of
Regulations 18438.1 et seq., an RCTC member may not participate in any discussion or
action concerning a contract or amendment if a campaign contribution of more than
$250 was received during the 12 months prior to the date for discussion or action
concerning the contract or amendment from anyone financially interested therein, such
as a Bidder and/or a Bidder's agent. Nor may an RCTC member receive or solicit a
campaign contribution of more than $250 from anyone financially interested in a
contract or amendment for 3 months following the last date that RCTC member
participated in any discussion or action concerning the contract or amendment.
To assist its Commissioners and their alternates in their compliance with the
above -referenced Government Code and the California Code of Regulations, RCTC
staff will implement the Courtesy Conflict Review Program ("Program") whereby RCTC
staff will maintain, as a courtesy, records of campaign contributions received by RCTC
Commissioners and their alternates in accordance with the following policies,
procedures, and conditions:
(1) Participation in the Program is optional for Commissioners and their alternates;
(2) Any Commissioner and alternate wishing to participate in the Program must
timely provide RCTC staff with Campaign Contributor Lists that include (1) the
identity and address of the contributor, (2) the amount of funds contributed and
(3) the date of contribution;
(3)
To fulfill his or her obligation to timely provide RCTC staff with Campaign
Contributor Lists, a Commissioner and alternate participating in the Program
should appoint a designee to continually submit updated Campaign Contributor
Lists;
(4) RCTC staff shall send a notice quarterly to the Commissioners and alternates
reminding .him or her to submit Campaign Contributor Lists if they are
participating in the Program;
RCTC staff shall maintain a current database of campaign contributions by
incorporating information only from two sources: (1) the Contributor Lists
submitted by the Commissioners and alternates, and (2) Bidder Disclosure
Forms (as required from prospective bidders submitting proposals to RCTC);
(5)
(6) Prior to every Commission meeting, Budget and Implementation Committee
meeting, and Plans and Programs Committee meeting, RCTC staff shall identify
a
all contracts appearing on the agenda to be discussed or acted upon and subject
to the requirements of Section 84308.2;
(7) RCTC staff shall cross reference the consultants and their key personnel
providing services under a contract subject to Section 84308.2 against names in
the current Contributor Lists and bidder disclosures;
(8) If the cross-reference described above identifies a potential conflict of interest,
RCTC staff shall alert the affected Commissioner or alternative of the potential
conflict;
(1)
Program Limitations
The Courtesy Conflict Review Program, including the maintenance of the
database and all cross reference checks by RCTC staff, will be performed as a
courtesy only. Neither RCTC, its staff nor consultants shall assume any liability
arising out of the Program;
(2) The database maintained by RCTC staff is only a record of campaign
contributions and shall not include other contributions to Commissioners and
alternates, such as personal gifts, that may trigger a conflict of interest;
RCTC staff will not perform any independent investigation of possible conflicts
beyond the procedure described herein;
(4) While RCTC staff will make every effort to perform the record keeping and
conflict checking services of the Program accurately, Commissioners and
alternates must be aware that alternate spellings of names and other reporting
discrepancies may result in names being missed;
It is the sole responsibility of the Commissioners and alternates tocomply with
the Government Code and California Code of Regulations referred herein. The
Program does not include any service whereby RCTC staff informs or alerts a
Commissioner and/or alternate that he or she is in receipt of a campaign
contribution unlawfully accepted 3 months after the Commissioner and/or
alternate participated in any discussion or action concerning the contributor's
contract.
(3)
(5)
AGENDA ITEM 6
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R I V E R S / D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
O c t o b e r 1 1 , 2 0 0 6
T O :
R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n
F R O M :
T h e r e s i a T r e v i n o , C h i e f f i n a n c i a l O f f i c e r
T H R O U G H :
A n n e M a y e r , D e p u t y E x e c u t i v e D i r e c t o r
S U B J E C T :
R e v i s i o n t o L e g i s l a t i v e B o d y R e i m b u r s e m e n t P o l i c y
S T A F F R E C O M M E N D A T I O N :
T h i s i t e m i s f o r t h e C o m m i t t e e t o :
1 ) A p p r o v e t h e r e v i s i o n t o t h e - R i v e r s i d e C o u n t y T r a n s p o r t a t i o n
C o m m i s s i o n L e g i s l a t i v e B o d y R e i m b u r s e m e n t P o l i c y ; a n d
2 ) A d o p t R e s o l u t i o n N o . 0 6 - 0 1 9 , " A R e s o l u t i o n o f t h e R i v e r s i d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n R e g a r d i n g t h e R e v i s i o n t o t h e R i v e r s i d e
C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n L e g i s l a t i v e B o d y R e i m b u r s e m e n t
P o l i c y "
B A C K G R O U N D I N F O R M A T I O N :
A t i t s M a y 1 0 , 2 0 0 6 m e e t i n g , t h e C o m m i s s i o n a p p r o v e d t h e R i v e r s i d e C o u n t y
T r a n s p o r t a t i o n C o m m i s s i o n L e g i s l a t i v e B o d y R e i m b u r s e m e n t P o l i c y ( P o l i c y ) i n
c o m p l i a n c e w i t h t h e p r o v i s i o n s o f A B 1 2 3 4 . I t a l s o a u t h o r i z e d t h e E x e c u t i v e
C o m m i t t e e t o r e v i e w a n d t a k e a c t i o n o n s u b s e q u e n t a m e n d m e n t s t o t h e P o l i c y .
S t a f f h a s d e t e r m i n e d t h a t c e r t a i n l a n g u a g e r e g a r d i n g s p e c i f i c d o c u m e n t a t i o n
r e q u i r e m e n t s f o r m e a l r e i m b u r s e m e n t s t h a t i s i n c l u d e d i n t h e E m p l o y e e T r a v e l a n d
E x p e n s e R e i m b u r s e m e n t P o l i c y w a s i n a d v e r t e n t l y o m i t t e d f r o m t h e P o l i c y . T h e
p r o p o s e d r e v i s i o n t o S e c t i o n I X . A o f t h e P o l i c y i s a s f o l l o w s :
A . S p e c i f i c D o c u m e n t a t i o n R e q u i r e m e n t s f o r M e a l R e i m b u r s e m e n t s .
R e q u e s t s f o r m e a l r e i m b u r s e m e n t s s h o u l d i n c l u d e t h e c o n f e r e n c e a t t e n d e d o r
m e e t i n g b u s i n e s s p u r p o s e , d a t e o f m e a l , r e s t a u r a n t n a m e a n d i t e m i z e d
r e c e i p t o f f o o d a n d b e v e r a g e s t o e n s u r e n o a l c o h o l i c b e v e r a g e s a r e b e i n g
r e i m b u r s e d , a n d l i s t i n g o f a t t e n d e e s , i f a n y , a n d b u s i n e s s r e l a t i o n s h i p .
R e i m b u r s e m e n t s f o r r o o m s e r v i c e o r h o t e l d i n i n g m e a l s s h a l l b e m a d e
u p o n p r e s e n t a t i o n o f a n y i t e m i z e d r e c e i p t s . H o t e l f o l i o c h a r g e s f o r s u c h
m e a l s w i t h o u t a n i t e m i z e d r e c e i p t a r e n o t a c c e p t a b l e .
A t t a c h m e n t s :
1 ) L e g i s l a t i v e B o d y R e i m b u r s e m e n t P o l i c y
2 ) R e s o l u t i o n N o . 0 6 - 0 1 9
A g e n d a I t e m 6
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
LEGISLATIVE BODY REIMBURSEMENT POLICY
L PURPOSE
The purpose of this Reimbursement Policy ("Policy") is to set forth policies governing
the reimbursement of members of any RCTC "legislative body" as that term is defined in
Government Code section 54952 ("Legislative Body Members") for actual and necessary
expenses incurred in the performance of their official duties. The term "Legislative Body
Members" shall not apply to the Technical Advisory Committee.
Whenever issues of remuneration and reimbursement of RCTC's Legislative Body
Members arise, RCTC shall adhere to this Policy and Government Code sections 53232.2 and
53232.3.
II. COMPENSATION FOR MEETINGS AND CONFERENCES
Legislative Body Members, exclusive of members of the Citizens Advisory Committee
(CAC), shall be entitled to receive compensation for attendance of any of the following: (i) a
meeting of the legislative body; (ii) a meeting of an advisory body; (iii) a conference or
organized educational activity conducted in compliance with Government Code section 54952.2,
including but not limited to ethics training required by Government Code section 53234.
III. TRANSPORTATION
A. Use of Personal Vehicle. RCTC shall reimburse Legislative Body Members for
mileage incurred when they use their vehicles to attend meetings of a legislative or advisory
body, conferences, or other meetings in furtherance of RCTC's affairs. RCTC will reimburse
mileage for travel to and from the destination based upon the approved Internal Revenue Service
mileage reimbursement rate in effect. Whenever a Legislative Body Member uses his or her
vehicle, it shall be fully insured.
B. Rentals. RCTC shall reimburse Legislative Body Members for actual and necessary"
vehicle rental expenses when there is no other economical and convenient transportation
available. When there are multiple attendees consisting of Legislative Body Members and/or
staff at the same meeting or conference, attendees are encouraged to share car rentals to
minimize RCTC's expense, when feasible. RCTC shall only reimburse economy or compact rate
vehicles unless (i) such class of vehicle is unavailable; or (ii) such class of vehicles do not
accommodate a disability. When a Legislative Body Member rents a vehicle, he or she shall
obtain insurance for the vehicle at RCTC's expense. Fuel charges for car rentals shall be
reimbursed at actual costs.
C. Shuttle, Bus, Taxi, and Public Transportation. Shuttle, bus; taxi, and public
transportation may be used between an airport, hotel and conference site whenever it is available.
Legislative Body Members are encouraged to use the most efficient mode of transportation
available. Actual costs, including gratuities, shall be reimbursed.
•
D. Air Travel or Other Common Carrier Transportation. As necessary ; for the
performance of their official duties, Legislative Body Members may use air travel or other mode
of common carrier transportation to and from the destination. Legislative Body Members are
encouraged to use the most efficient means available. Air travel shall be at coach
accommodations, unless the cost differential between upper class and coach accommodation is
less than $10, or single class service. Selection of carrier, reservations, and ticketing should be
arranged as early as feasible to obtain the greatest discount. If personal travel is combined with
RCTC business -related travel by a Legislative Body Member, documentation of the normal cost
of the RCTC business -related travel expenses shall be submitted. The Legislative Body Member
shall only be reimbursed for the RCTC business -related portion of the travel
IV. LODGING
Lodging costs shall not exceed the maximum group rate published for standard
accommodations at single occupancy rates by the conference or activity sponsor, provided that
lodging at the group rate is available. If a group rate is not available, the government rate of the
provider of lodging shall be used. If neither the group nor governments rates are available; the
most economical rate shall be obtained.
Pre/post-conference or pre/post-meeting lodging is available for regional and national
travel requiring extensive travel time and adjustment. Pre-conference/pre-meeting lodging shall
be offered for regional travel if such conference/meeting starts at or before 9:00 a.m. Lodging
for local travel will be permitted if the length of the conference/meeting is more than one day
and the distance is more than 60 miles from RCTC's offices or the Legislative Body Member's
residence, whichever is more, or if the Legislative Body Member's presence is necessary for
RCTC business-reIated activities before or after the regular conference hours.
V. MEALS
The actual costs of meals incurred while attending conferences or other meetings in
furtherance of RCTC's affairs are reimbursable provided RCTC staff is given a receipt. Meal
costs shall be reimbursed at an amount not greater than $50 per day. The meal rate of $50.00 per
day shall be deemed the reasonable rate of reimbursement for meal expenses and may be
increased to $60 for certain urbanized areas (e.g., New York; Washington, D.C.; San Francisco;
and Chicago). In the event submitted receipts are less than $50.00 per day, Legislative Body
Members shall only receive reimbursement equal to the actual amount spent on meals as
reflected in his or her submitted receipts.
When a Legislative Body Member is traveling with RCTC staff, the meal rate of $50.00
per day shall be reduced by the cost of a meal(s) for a Legislative Body Member paid for by
RCTC staff.
VI. INCIDENTAL EXPENSES
Incidental expenses incurred related to parking feesand toll charges are reimbursable
provided RCTC staff is given a receipt. Other incidental expenses related to miscellaneous
gratuities, which were not previously noted, shall not exceed $10 per day.
VII. PERSONAL EXPENSES AND OTHER EXPENSES NOT REIMBURSABLE
RCTC shall not reimburse the cost of transportation, lodging, meals, or other costs of
travel when such costs are of a personal nature incurred in conjunction with the performance of
RCTC official duties. Personal costs, not reimbursable by RCTC, shall include, but not be
limited, to the following: (i) alcoholic beverages; (ii) parking and traffic violations; (iii)
entertainment; (iv) services provided by the provider of lodging; and (v) expenses incurred on
behalf of a spouse, dependent, or traveling companion.
VIII. CONFERENCES AND OTHER MEETINGS
Legislative Body Members shall only receive reimbursement of travel, lodging, and
meals for conferences or other meetings in furtherance of RCTC's affairs. No other occurrence
will be reimbursed unless approved in advance by the RCTC Board of Commissioners in a
public meeting.
IX. EXPENSE REPORTS
RCTC shall not reimburse any expense until an Expense Claim Form is submitted to
RCTC within a reasonable time after incurring the expense. Reimbursable expenses shall be
limited to actual and necessary expenses incurred in attending conferences or other meetings in
furtherance of RCTC's affairs. Expense Claim Forms shall be accompanied by receipts
documenting each expense. Furthermore, upon returning from a conference or educational event,
where expenses are reimbursed by the RCTC, the Legislative Body Member will either prepare a
written report for distribution to his or her legislative body, or make a brief oral report during the
next regular meeting of his or her legislative body.
A. Specific Documentation Requirements for Meal Reimbursements. Requests for meat
reimbursements should include the conference attended or meeting business purpose, date of
meal, restaurant name and itemized receipt of food and beverages to ensure no alcoholic
beverages are being reimbursed, and listing of attendees, if any, and business relationship.
Reimbursements for room service or hotel dining meals shall be made upon presentation
of any itemized receipts. Hotel folio charges for such meals without an itemized receipt are not
acceptable.
X. EXPENSES NOT INCLUDED WITHIN POLICY
Expenses which do not fall within this Policy or the Internal Revenue Service
reimbursable rates must be approved by the RCTC Board of Commissioners in a public meeting
before the expense is incurred.
XI. CANCELLED TRAVEL
If expenses are prepaid by RCTC and are not used, RCTC shall require reimbursement
unless the reason for not attending was due to personal illness or an event that impeded good
faith efforts to attend. The RCTC Executive Director or designee will review all cancelled travel
and determine whether reimbursement is due.
XII. MODIFICATIONS
The forgoing provisions may be reviewed and amended by the RCTC Board of
Commissioners.
"
R E S O L U T I O N N O . 0 6 - 0 1 9
A R E S O L U T I O N O F T H E
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
R E G A R D I N G T H E R E V I S I O N T O T H E
R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
L E G I S L A T I V E B O D Y R E I M B U R S E M E N T P O L I C Y
W H E R E A S , t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n ( t h e
" C o m m i s s i o n " ) c u r r e n t l y r e t a i n s t h e a u t h o r i t y t o a d d , d e l e t e o r o t h e r w i s e m o d i f y
t h e C o m m i s s i o n ' s p o l i c i e s a n d p r o c e d u r e s ; a n d
W H E R E A S , t h e C o m m i s s i o n i s r e q u i r e d t o e s t a b l i s h a l e g i s l a t i v e b o d y
r e i m b u r s e m e n t p o l i c y i n a c c o r d a n c e w i t h A B 1 2 3 4 ; a n d
W H E R E A S , t h e C o m m i s s i o n h a s g r a n t e d t h e E x e c u t i v e C o m m i t t e e t h e
a u t h o r i t y t o a d d , d e l e t e o r o t h e r w i s e m o d i f y t h e C o m m i s s i o n ' s p o l i c i e s a n d
p r o c e d u r e s .
T H E R E F O R E B E I T R E S O L V E D b y t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n
C o m m i s s i o n , t h a t t h e R i v e r s i d e C o u n t y T r a n s p o r t a t i o n C o m m i s s i o n h a s a d o p t e d t h e
f o l l o w i n g r e v i s i o n t o S e c t i o n I X . A o f t h e l e g i s l a t i v e b o d y r e i m b u r s e m e n t p o l i c y :
" S p e c i f i c D o c u m e n t a t i o n R e q u i r e m e n t s f o r M e a l R e i m b u r s e m e n t s . R e q u e s t s
f o r m e a l r e i m b u r s e m e n t s s h o u l d i n c l u d e t h e c o n f e r e n c e a t t e n d e d o r m e e t i n g
b u s i n e s s p u r p o s e , d a t e o f m e a l , r e s t a u r a n t n a m e a n d i t e m i z e d r e c e i p t o f f o o d a n d
b e v e r a g e s t o e n s u r e n o a l c o h o l i c b e v e r a g e s a r e b e i n g r e i m b u r s e d , a n d l i s t i n g o f
a t t e n d e e s , i f a n y , a n d b u s i n e s s r e l a t i o n s h i p .
R e i m b u r s e m e n t s f o r r o o m s e r v i c e o r h o t e l d i n i n g m e a l s s h a l l b e m a d e u p o n
p r e s e n t a t i o n o f a n y i t e m i z e d r e c e i p t s . H o t e l f o l i o c h a r g e s f o r s u c h m e a l s w i t h o u t
a n i t e m i z e d r e c e i p t a r e n o t a c c e p t a b l e . "
A P P R O V E D A N D A D O P T E D t h i s 1 1 t ' ' d a y o f O c t o b e r , 2 0 0 6 .
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