HomeMy Public PortalAbout02 February 26, 2007 Budget & Implementation79732
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RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND=°IM'PLEMENTATION COMMITTEE
MEETING AGENDA
TIME: 9:30 a.m.
DATE: Monday, February 26, 2007
LOCATION: Board Chambers
County Administrative Center
4080 Lemon .Street, 1" Floor
Riverside, CA 92501
*COMMITTEE MEMBERS***
Rick Gibbs, Chair / Kelly Bennett, City of Murrieta
Steve Adams, Vice Chair / Dom Betro, City of Riverside
Brenda Salas / Barbara Hanna, City of Banning
Roger Berg / Jeff Fox, City of Beaumont
Joseph DeConinck / Charles Grotke, City of Blythe
Mary Craton / John Zaitz, City of Canyon Lake
Gregory S. Pettis / Kathleen DeRosa, City of Cathedral City
Eduardo Garcia / Steven Hernandez, City of Coachella
Hank Hohenstein / Yvonne Parks, City of Desert Hot Springs
Bob Magee / Robert L. Schiffner, City of Lake Elsinore
Gordon Moller / Alan Seman, City of Rancho Mirage
Ron Roberts / Jeff Comerchero, City of Temecula
John'F. Tavaglione, District Two / County of Riverside
Jeff Stone / District Three / County of Riverside
***STAFF***
Eric Haley, Executive Director
Theresia Trevino, Chief Financial Officer
***AREAS OF RESPONSIBILITY***
Annual Budget Development and Oversight
Countywide Strategic Plan
Legislation
Measure A Implementation and Capital Programs
Public Communications and Outreach Programs
Competitive Grant Programs: TEA 21-CMAQ & STP, Transportation Enhancement
and SB 821-Bicycle & Pedestrian
Property Management
;,SAFE/Freeway Service Patrol
TUMF Program
and other/areas as may be prescribed by the Commission
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Comments are welcomedmb."y the Committee. If you wish to provide comments to the
Committee, please complete, and submit a Testimony Card to the Clerk of the Commission.
11.36.06
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N - C O M M I S S I O N
B U D G E T A N D I M P L E M E N T A T I O N C O M M I T T E E
w w w . r c t c . o r g
A G E N D A *
A c t i o n s m a y b e t a k e n o n a n y i t e m l i s t e d o n t h e a g e n d a
9 : 3 0 a . m .
M o n d a y , F e b r u a r y 2 6 , 2 0 0 7
B O A R D C H A M B E R S
C o u n t y A d m i n i s t r a t i v e C e n t e r
4 0 8 0 L e m o n S t r e e t , 1 s t F l o o r
R i v e r s i d e , C a l i f o r n i a
I n c o m p l i a n c e . w i t h t h e A m e r i c a n s w i t h D i s a b i l i t i e s A c t a n d G o v e r n m e n t C o d e S e c t i o n
5 4 9 5 4 : 2 , i f y o u n e e d s p e c i a l a s s i s t a n c e t o p a r t i c i p a t e i n ` a C o m m i t t e e m e e t i n g ; p l e a s e
c o n t a c t t h e C l e r k o f t h e B o a r d a t ( 9 5 1 ) 7 8 7 - 7 1 4 1 . N o t i f i c a t i o n o f a t l e a s t 4 8 h o u r s p r i o r
t o m e e t i n g t i m e w i l l a s s i s t s t a f f i n a s s u r i n g t h a t r e a s o n a b l e a r r a n g e m e n t s c a n b e m a d e t o
p r o v i d e a c c e s s i b i l i t y a t t h e m e e t i n g .
1 . C A L L T O O R D E R
2 . R O L L C A L L
3 . P U B L I C C O M M E N T S
4 . A P P R O V A L O F , M I N U T E S .
5 . A D D I T I O N S / R E V I S I O N S ( T h e C o m m i t t e e m a y a d d a n i t e m t o . t h e A g e n d a
a f t e r m a k i n g a . f i n d i n g t h a t t h e r e i s a n e e d t o t a k e i m m e d i a t e a c t i o n o n t h e
i t e m a n d t h a t t h e i t e m c a m e t o t h e a t t e n t i o n o f t h e C o m m i t t e e s u b s e q u e n t
t o t h e . p o s t i n g . o f . t h e a g e n d a . A n a c t i o n a d d i n g a n i t e m t o t h e a g e n d a
r e q u i r e s 2 / 3 v o t e o f t h e C o m m i t t e e . I f t h e r e a r e l e s s t h a n 2 / 3 o f t h e
C o m m i t t e e m e m b e r s p r e s e n t , a d d i n g a n i t e m t o . t h e a g e n d a r e q u i r e s a
u n a n i m o u s v o t e . A d d e d i t e m s w i l l b e p l a c e d f o r d i s c u s s i o n a t t h e e n d o f t h e
a g e n d a . )
Budget and Implementation Committee
February 26, 2007
Page 2
6. CONSENT CALENDAR - All matters on the Consent Calendar'. will be
approved in a single motion unless a Commissioner(s) requests separate
action on specific item(s). Items pulled from the Consent Calendar will be
placed for discussion at the end of the agenda.
6A. INTERFUND LOAN ACTIVITY REPORT
Overview
This item is for the Committee to:
Pg.
1) ` Receive and file the Interfund Loan Activity Report for the .second
quarter ended December 31, 2006; and
2) Forward to the Commission for final action.
6B. SINGLE SIGNATURE AUTHORITY REPORT
Overview
This item is for the Committee to:
1) Receive and file the Single Signature Authority .Report for .the second'
quarter ended December 31, 2006; and
2). Forward to the Commission for final action.
6C. QUARTERLY FINANCIAL STATEMENTS
Overview
This item is for the Committee to:
1) Receive and file the Quarterly Financial Statements for the second
quarter ended December 31, 2006; and
2) Forward to the Commission for final action
Budget and Implementation Committee
February 26, 2007
Page 3
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6D. , QUARTERLY INVESTMENT REPORT
Overview:
This item is for the Committee to:
Pg. 9
1) Receive and file the Quarterly Investment Report for the quarter ended
December 31, 2006; and
2) Forward to the Commission for final action.
AWARD OF AMENDMENT NO. 2, AGREEMENT NO. 02-31-009-02 TO ' SC
ENGINEERING TO PROVIDE ADDITIONAL ENGINEERING AND
ENVIRONMENTAL STUDIES FOR PROPOSED IMPROVEMENTS TO STATE
ROUTE 91, FROM ADAMS STREET TO THE 60/91/1215 INTERCHANGE
Pg..22
Overview
This item is for the Committee to:
1) Approve. the award of Amendment No. 2, Agreement No. 02-31-009-
02 to SC Engineering to provide additional engineering and
environmental studies required to finalize the Project Report,
Environmental Document and Geometric Approval Drawings for the
proposed improvements to State Route (SR) 91, from Adams Street
to the 60/91/1215 Interchange, for a total amendment amount of
$280,977;
2) Authorize the Chairman, pursuant to legal counsel review, to execute
theamendment on behalf of the Commission; and
3) Forward to the Commission for final action.
Budget and Implementation Committee
February 26, 2007
Page 4
8. UPDATE . ON PROPOSED AMENDMENT NO. 4, AGREEMENT NO. 02-31-
043-04 TO ' CH2M HILL FOR THE PERFORMANCE OF PRELIMINARY
ENGINEERING SERVICES FOR THE PREPARATION OF A PROJECT REPORT
AND ENVIRONMENTAL DOCUMENT FOR THE STATE ROUTE 79
REALIGNMENT PROJECT
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Overview
This item is for the Committee to:
1) Receive ; an proposed update on Amendment No. 4, -.Agreement No.
02-31-043-04 to:- CH2M Hill for the sRealignment of SR-79 in the
vicinity of the cities of San Jacinto and Hemet, for the development of
a Project Report and Environmental Document (PR/ED): (the Project)
Staff is currently negotiating the final scope of work, schedule and
cost for this Amendment. This information will be included with the
full agenda packet for the March 14, 2007 Commission meeting for
review and :approval; and
2.) Forward to the Commission for final action.
FISCAL YEAR 2005/06 TDA AND MEASURE A AUDIT RESULTS
Overview
This item is for the Committee to:
1) . Receive and file the Transportation Development Act (TDA) a
Measure A audit results report for the Fiscal Year 2005/06; and
2) Forward to the Commission for final action.
10. PROPOSED POLICY GOALS AND OBJECTIVES FOR FISCAL YEAR 2007/08
BUDGET
Overview
This item is: for the Committee to:
1) Approve the proposed Commission Policy Goals and Objectives for the,:
Fiscal Year 2007/08 Budget; and
2) Forward to the Commission for final action.
Budget and Implementation Committee
February 26, 2007
Page 5
11. SB 821 BICYCLE AND PEDESTRIAN FACILITIES PROGRAM EXTENSION
FOR THE CITIES OF MORENO VALLEY AND SAN JACINTO
Overview
This item is for the Committee to:
Pg. 66
1) Grant the city of Moreno Valley an extension to June 30, 2008 to
complete the Pan Am Boulevard and Graham Street sidewalk
improvement projects;
2) Grant the city of San Jacinto an extension to June 30, 2008 to
complete the Idyllwild Drive sidewalk improvement project; and
3) Forward to the Commission for final action.
12. STATE AND FEDERAL LEGISLATIVE UPDATE
Overview
This item is for the Committee to:
1) Receive and file the state and federal legislative update; and
2) Forward to the Commission for final action.
13. ITEMS PULLED FROM CONSENT CALENDAR AGENDA
14. COMMISSIONERS / STAFF REPORT
Overview
Pg. 71
1) This item provides the opportunity for the Commissioners and staff to
report on attended and upcoming meeting/conferences and issues
related to Commission activities.
15. ADJOURNMENT AND NEXT MEETING
The next Budget and Implementation Committee meeting is scheduled to be
held at 9:30 A.M., Monday, March 26, 2007, Board Chambers, 1s` Floor,
County Administrative Center, 4080 Lemon Street, Riverside.
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ATTENDANCE ROSTER
BUDGET AND IMPLEMENTATION COMMITTEE MEETING
MONDAY, FEBRUARY 26, 2007 9:30 A.M.
NAME
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A G E N D A I T E M 4
M i n u t e s
RIVERSIDE COUNTY TRANSPORTATION COMMISSION
BUDGET AND IMPLEMENTATION COMMITTEE
Monday, January 22, 2007
MINUTES
1. CALL TO ORDER
The meeting of the Budget and Implementation Committee was called to
order by Chair Jeff Stone at 9:38 a.m., in the Board Room at the County of
Riverside Administrative Center, 4080 Lemon Street, First Floor, Riverside,
California, 92501.
2. ROLL CALL
Members/Alternates Present Members Absent
Steve Adams
Roger Berg
Eduardo Garcia
Rick Gibbs
Charles Grotke
Hank Hohenstein:
Bob Magee
Ron Roberts
Jeff Stone
John F. Tavaglione
Chris Buydos
Gordon Moller
Gregory Pettis
Brenda Salas
3. PUBLIC COMMENTS
There were no requests to speak from the public.
4. ELECTION OF OFFICERS:
At this time, Chair Stone opened nominations for the slate of officers.
Commissioner Bob Magee, seconded by Commissioner John Tavaglione,
nominated the following slate of officers for 2007:
Rick Gibbs for the, Chair position; and
Steve Adams for the Vice Chair ..position.
Budget and Implementation Committee Minutes
January 22, 2007
Page 2
No other nominations were received. Chair Stone closed the nominations.
Commissioners Rick Gibbs and Steve Adams were unanimously elected as
the Budget and Implementation Committee's Chair and Vice.. Chair,
respectively.
At this time, Commissioner Gibbs assumed the Chair.
APPROVAL OF MINUTES October 23, 2006
M/S/C (Hohenstein/Tavaglione)
October 23, 2006.as submitted.
Abstain: Grotke
. ADDITIONS / REVISIONS
There were no additions or revisions to the agenda.
approve the minutes
7. AWARD OF AGREEMENT NO. 07-31-069-00 FOR THE: 'REVEGETATION
ADJACENT TO SR-74 SEGMENT II FROM WASSON CANYON .ROAD TO 7TH
STREET IN THE CITY OF PERRIS
Hideo Sugita, °Deputy Executive Director, explained that as part of the. SR-74 .
widening project, re -vegetation would be performed in areas that were
disturbed during construction. The request for proposal (RFP) was issued on
December 20, 2006 with a bid opening on January 18, 2007. No bids were
received. Staff has been in contact with potential proposers and
recommends extending the RFP for seven weeks.
M/S/C (Stone/Tavaglione) to direct staff to extend., the request for
proposal for the revegetation adjacent to .SR-74 Segrnent II from 0.5
km east of Wasson Canyon Road to 7t" Street in thecity of Perris for
seven weeks.
APPROVAL OF MEMORANDUM OF UNDERSTANDING :NO. 07-31-0,97-00
FOR THE FUNDING AND JOINT DEVELOPMENT OF STATE HIGHWAY 111
IMPROVEMENTS 'FROM. 1NASHINGTON .STREET { TO WEST CITY LIMITS
WITHIN THE CITY OF LA QUINTA
Hideo Sugita provided information on the series of improvements on SR-111
as part of the Measure A program in Coachella Valley.
Budget and Implementation Committee Minutes:
January 22,.2007
Page 3
MIS/C (Adams/Stone) to:
1) Approve the Memorandum of Understanding (MOU)
No. 07-31-097-00 for the funding _ reimbursement of state
highwayimprovements within the city of La Quinta;
2) ` Authorize the Chair, pursuant to legalcounsel review, to
execute the agreement on behalf of the Commission; and
3) Forward to the Commission for final action.
9.. EXTENSION FOR EXCLUSIVE NEGOTIATING AGREEMENT (ENA) WITH BRE
PROPERTIES FOR JOINT DEVELOPMENT AT THE LA SIERRA METROLINK
STATION
Theresia Trevino, Chief Financial Officer, on behalf of Stephanie Wiggins,
Regional Programs Director, presented the request ,for the extension of the
ENA with BRE Properties due to -the complex legal . issues that have. arisen
with the joint development at the La Sierra Metrolink station.
Eric Haley, Executive. Director, noted that the city of Riverside is involved in
the discussions as this. is a significant and complex, project.
M/S/C (Adams/Hohenstein) to:
1) Approve a six-month extension for the ExclusiveNegotiating
Agreement with BRE Properties for joint development at the
La Sierra Metrolink .Station;
2) Direct staff to enter into -di cussions with BRE Properties
regarding an increase in the good faith deposit up to an
additional .$25,000;
3) Authorize the : Chair, pursuant to legal counsel review, to
execute' the agreement on behalf of the Commission; and
4) Forward to the Commission for final action.
10. PROGRAMMING :OF CONGESTION MITIGATION AND AIR QUALITY FUNDS
FOR THE NORTH MAIN CORONA METROLINK PARKING STRUCTURE
Shirley Medina, Program Manager, reviewed the funding for the North Main
Corona Metrolink parking structure and explained that an: additional $15 million
is needed. The project is in the design phase and near completion. .
Budget and Implementation Committee Minutes
January 22, 2007
Page 4
Eric Haley explained how the CMAQ monies are collected and allocated by air
quality zone areas so there is no impact on the resources for 'Coachella Valley
projects.
ShirleyMedina added' that the project will be advertised in fall .2007 and 'begin
construction in early 2008..
M/S/C (Tavaglione/Hohenstein) to:
1) Approve programming $1 5 million. of Congestion' 'Mitigation and
Air Quality funds to the North Main Corona Metrolink parking
structure; and
2) Forward to the Commission for final action
11. 'AMENDMENT: TO ADVANCE OF FISCAL YEARS '2006/07 :CITY OHEMET
MEASURE A LOCAL STREET AND ROAD FUNDS
Theresia Trevino explained that the city of Hemet had requested an advance
of its FY 2006/.07 local streets and roads funds from its Measure A,
allocation. She stated that city staff has informed the Commission .that the
city is now; in the construction bid >phase and will need the funds next :year
instead of this year.
M/SIC (Tavaglione/Hohenstein) to:
1) Approve Agreement No. 06=31-068.=01, ' Amendment No.. '1 to
Agreement No. 06-31-068-00,to advance to the .city of Hemet
Measure A Local Street and Road funds' in FY 2007/08 rather
than FY 2006/07;
2) Authorize:' :the Chair, pursuant = to legal counsel review, to
execute Agreement No. 06-31-068-01, Amendment No. 1 to
Agreement for Advance of Measure A Local Streets and Roads
Funds; and
3) Forward to the Commission ,for final action
12: PROPOSED AUDIT SCOPE FOR TRANSIT AND TRANSPORTATION AUDITS
Theresia Trevino presented the proposed ` audit scope for . transit and
transportation recipients and explained the need for the modification. The
scope of services for the TDA claimants would consist ,of a financial statement
and compliance audit while the scope for Measure A recipients` would consist
of agreed -upon procedures starting with the FY 2006/07 audits. At. its `
November ,27, 2006 meeting, the Audit Ad Hoc Committee, reviewed and
concurred with staff's recommendation.
Budget and Implementation Committee Minutes
January 22, 2007-
Page 5
M/S/C (Hohenstein/Adams) to:
1) Approve the proposed audit scope for Measure A recipients and
Transportation Development Act claimants; and
2) Forward .to the Commission for final action.
13. MID -YEAR REVENUE PROJECTIONS
Michele Cisneros, Accounting and Human Resources Manager, reviewed the
mid -year projections, noting that current. receipts .have revealed a decrease in
December 2006 and January 2007, compared to the same period as Last
year.
M/SIC (Adams/Hohenstein) to:
1) Approve the mid -year revenue projections;
2) Approve the budget. adjustments to reflect the revised
Measure A revenues of $3,000,000 and expenditures of
$1,477,000;
3) Approve the budget adjustments to reflect the revised Local
Transportation Fund (LTF) Planning. revenues of $371,803 and
expenditures of $371,803; . and
4) Forwardto the Commission for final action.
14. FISCAL YEAR 2007/08 LOCAL TRANSPORTATION FUND AND MEASURE A
REVENUE PROJECTIONS
Michele Cisneros reviewed the FY 2007/08:
and Measure A revenue projections.
M/S/C (Adams/Hohenstein) to:
Local Transportation Fund (LTF)
1) Approve the projections of the Local Transportation fund (LTF)
apportionment for the Western.- Riverside County, Coachella
Valley, and Palo Verde -Valley areas;
2) Approve the projections for Measure A and the related
allocations; and
3) forward to the Commission for final action.
Budget and Implementation Committee Minutes
January 22, 2007
Page 6
15. MID -YEAR BUDGET ADJUSTMENTS
Michele Cisneros presented the proposed mid -year budget adjustments.
Commissioner. Magee requested clarification on the sixth .budget adjustment
related to the Multi -Species Habitant Conservation Plan (MSHCP).
Eric Haley explained .that the conference is sponsored,. by University of
California, Riverside (UCR) and involves the Urban 'Land Institute, which is a
group of nationally prominent planners and people 'in the conservation
agency environments. The conference stems from national debate regarding
conservation - agency effectiveness and . viability. Commission staff * believes
that this is an opportunity to demonstratethat with, the MSHCP program.
Commissioner Magee acknowledged that the Commission's participation in
the MSHCP was to assist in transportation projects.. He expressed protest ..
on this adjustment, stating that he will ' support the : motion and will not
supportany additional money to the MSHCP at this time.
At Commissioner Hank Hohenstein's request for details on the conference,
Eric Haley stated that the conference will be held on Thursday,
January 25, 2007, from 7:30 a.m. to 2:00 p.m. and . invited the
Commissioners to attend. He added that Cathy. Bechtel, Project Delivery
Director, will be speaking on the Commission':s, role in the: MSHCP. He:.
explained the Commission is the largest single'' contributor to open space
acquisition and believes the: Commission should' be gaining, considerable
support for that effort from the environmental community.
Commissioner Roger Berg added that the conference is to educate the
conservation community and the regulators so .that they understand what {
the Commission is trying to:; do, .the interests t the Commission has in
conservation and benefits of the MSHCP.
Commissioner Hohenstein discussed the .impacts, of environmental approval-
issues in the Coachella Valley and expressed his belief that when the
Comrission looks . at the recognition of the impact ,of traffic . on
environmental issues, it needs to be articulated .clearly, forcefully and some
other alternative found to resolve these issues.
Budget and Implementation Committee Minutes
January 22, 2007
Page 7
M/S/C (Adams/Stone) to:
1) . Approve a $ 229,700 increase in FY 2006/07 expenditures for
mid -year budget adjustments; and
2) Forward to the Commission for final action.
16. 2007 STATE AND FEDERAL LEGISLATIVE PLATFORMS AND PROGRAMS
Aaron Hake, Staff Analyst, presented the proposed 2007 state and :federal
legislative platforms and programs.
In response to Commissioner Hohenstein's questions regarding the statement
in the Federal Legislative Program brochure on the ports and goods
movement, Aaron Hake replied that the Los Angeles and Long Beach ports
combined are the largest.
At Commissioner Magee request, Aaron Hake updated the Committee on
SB 53 for state highways: performance measures.
M/S/C (Berg/Hohenstein) to:
1) Adopt the 2007 Legislative Platforms and Programs;
2) Receive and file the state and federal legislative status report;
3) Approve the following bill positions:
• SB 53 (Ducheny, D-San Diego) — Support in Concept;
• SB 56 (Runner, R-Antelope Valley) — Support; and
4) Forward to the Commission for final action.
17. ITEMS PULLED FROM CONSENT CALENDAR
No items were pulled from the consent calendar for discussion.
18. COMMENTS BY COMMISSIONERS/STAFF
At Commissioner Steve Adams's request regarding the taxi °program, Tanya
Love, Program Manager, provided background information on the taxi
demonstration program and subsequent Commission action. She indicated
that there is more than adequate funding available to continue funding the
taxi overflow program and the Commission encouraged Riverside Transit
Agency (RTA) to continue the program as it is very cost effective both from
operating and capital equipment use. She explained the Short Range Transit
Plan process. is beginning for FY 2007/08 and staff will encourage that RTA
use LTF to pay for those services.
Budget and Implementation Committee Minutes
January 22, 2007
Page 8
19. ADJOURNMENT
There being no further business for consideration . *by ;the : Budget ' and
Implementation Committee, the meeting was adjourned at,10:27 a.m.
Respectfully submitted,
Jennifer Harmon
Clerk of the Board
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A G E N D A I T E M 6 A
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R I V E R S I D E C O U N T Y T R A N S P O R T A T I O N C O M M I S S I O N
D A T E :
F e b r u a r y 2 6 , 2 0 0 7
T O :
B u d g e t a n d I m p l e m e n t a t i o n C o m m i t t e e
F R O M :
M i c h e l e C i s n e r o s , A c c o u n t i n g a n d H u m a n R e s o u r c e s M a n a g e r
T H R O U G H :
T h e r e s i a T r e v i n o , C h i e f F i n a n c i a l O f f i c e r
S U B J E C T :
I n t e r f u n d L o a n . A c t i v i t y R e p o r t
S T A F F R E C O M M E N D A T I O N :
1 ) R e c e i v e a n d f i l e t h e I n t e r f u n d L o a n A c t i v i t y R e p o r t f o r t h e s e c o n d
q u a r t e r e n d e d D e c e m b e r 3 1 , 2 0 0 6 ; a n d
2 ) F o r w a r d t o t h e C o m m i s s i o n f o r f i n a l a c t i o n .
B A C K G R O U N D I N F O R M A T I O N :
O n A p r i l 1 4 , 2 0 0 4 t h e C o m m i s s i o n a p p r o v e d t h e I n t e r f u n d L o a n P o l i c y a n d a d o p t e d
R e s o l u t i o n N o . 0 4 - 0 0 9 "