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HomeMy Public PortalAbout19850123 - Agendas Packet - Board of Directors (BOD) - 85-02 Meeting 85-02 oe MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415)965-4717 Wednesday 375 Distel Circle, D-1 January 23 , 1985 REGULAR MEETING Los Altos , California BOARD OF DIRECTORS A G E N D A (7 : 30) ROLL CALL APPROVAL OF MINUTES (January 9, 1985) WRITTEN COMMUNICATIONS ADOPTION OF AGENDA ORAL COMMUNICATIONS NEW BUSINESS WITH ACTION REQUESTED (7 : 45) 1. Approval of Agreement with Stone and Youngberg to Serve as Managing Underwriter of Negotiable Promissory Notes -- M. Foster (7 : 55) 2. Renewal of Investment Authority -- M. Poster Resolution Authorizing Certain Board Employees to Invest Tempo- rarily Idle Funds in Securities Allowed by Government Code OLD BUSINESS WITH ACTION REQUESTED (8 : 00) 3. Adoption of Interim Use and Management Plan for Clifford Addition to Sierra Azul Open Space Preserve -- D. Hansen (8 : 05) 4 . Adoption of the Interim Use and Management Plan for Westbay Community Associates Addition to San Mateo County Baylands Reserve -- D. Hansen (8 : 10) 5. Adoption of Interim Use and Management Plan for Martin Addition to Windy Hill Open Space Preserve -- D. Hansen (8 : 15) 6 . Adoption of the Interim Use and Management Plan for Barlow Addi- tion to Sierra Azul Open Space Preserve -- D. Hansen (8 : 20) 7 . 1985 Appointment of Board Committees -- H. Turner NEW BUSINESS WITH ACTION REQUESTED (8 : 35) 8 . Implementation of SB 2216 a. 1984 Amendments to Government Code Sections 54956 .8 and 54956 . 9 (The Brown Act) by SB 2216 (Ch. 1126) -- S. Norton b. Proposed Procedure for Implementing Brown Act Amendments Regarding Land Negotiations -- H. Grench (9 : 05) 9 . Program Evaluation for 1984-1985 and Setting of Priorities for 1985-1986 -- H. Grench (9 : 50) 10. Proposed Annexation of Lands in Which District Holds Interests -- H. Grench Resolution Requesting Initiation of Annexation Procedures by the Santa Clara County Local Agency Formation Commission Agenda -- Januar. 3 , 1985 Pacre two (10 : 00) 11. Request to Attend Special District Management Institute -- T. Henshaw (10 : 05) 12. Revision of Authorized Signatories for District Accounts and Safe Deposit Boxes -- J. Fiddes Resolution Establishing Financial Instrument Signatories of the District for Santa Clara County Accounts Resolution Approving Certificate of Authority of Officers (First Interstate Bank of California) Resolution Authorizing Signing and Endorsing Checks and other Instruments for Savings Account (First Interstate Bank of California - Los Altos) Resolution Authorizing Signing and Endorsing Checks and other Instruments for Checking Account (First Interstate Bank of California - Los Altos) Resolution Establishing Signatories for Entering Safe Deposit Boxes (First Interstate Bank of California - Los Altos) (10 : 10) INFORMATIONAL REPORTS CLAIMS CLOSED SESSION (Litigation and Personnel Matters) ADJOURNMENT TO ADDRESS THE BOARD: When an item you're concerned with appears on the agenda, please address the Board at that time. Otherwise, you may address the Board under Oral Communica- tions. When recognized, please begin by stating your name and address. Conciseness is appreciated. We request that you complete the forms provided so that your name can be accurately included in the minutes. Meeting 85-01 LIMA WA MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415)965-4717 REGULAR MEETING BOARD OF DIRECTORS JANUARY 9, 1985 MINUTES Z . ROLL CALL President Daniel Wendin called the meeting to order at 7 :35 P.M. Members Present: Katherine Duffy, Daniel Wendin, Edward Shelley, Nonette Hanko, Teena Henshaw and Harry Turner. Richard Bishop arrived at 7:40 P.M. Personnel Present- Herbert Grench, Craig Britton, David Hansen, Charlotte MacDonald, Jean Piddes- and Stanley Norton. II. APPROVAL OF MINUTES A. December 12, 1984 Motion: E. Shelley moved the approval of the minutes of December 12, 1984 . K. Duffy seconded the motion. Discussion: D. Wendin requested the last sentence of the fifth paiF—agraph of the section of the minutes concerning Final Adoption of Revised Use and Management Plan for Skyline Ridge Open Space Preserve on Page 3 be amended to read: "He re-stated that Board members could serve as a resource to the consultant" . The motion passed 6 to 0. B. December 19, 1984 Motion: E. Shelley moved the approval of the minutes of December 19, 1984. K. Duffy seconded the motion. The motion passed 6 to 0. III. WRITTEN COMMUNICATIONS J. Fiddes stated that there were no written communications, IN. ADOPTION OF AGENDA D. Wendin stated that he would like to consider the informational presen- tation on the South Bay Wetlands Coalition after the recitation of the Pledge of Allegiance to the Flag since Debi Jamison, who would be making the presentation, had another meeting to attend. The Board concurred with the proposed agenda order change, and D. Wendin stated the Board's consensus that the agenda was adopted as modified. V. ORAL COMMUNICATIONS Harry Haeussler, 1094 Highland Circle, Los Altos, requested that the Pledge of Allegiance be recited in the future after Roll Call, that maps concerning the Skyline Ridge Master Plan be available for inspection on the evening of January 10, and that the Board state what litigation matters were to be discussed during Closed Session. He asked what the Board' s policy would be to implement SB 2216. D. Hansen responded that the Skyline Ridge Master Plan maps would not be available until January 11, and H. Grench stated that no land negotiation matters would be dis- cussed during the evening' s Closed Session. He said that S. Norton could respond to Mr. Haeussler' s question regarding announcing litigation matters to be discussed after Mr. Norton arrived at the meeting. Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin Meeting 85-01 page two VI. SPECIAL ORDERS OF THE DAY A. Recitation of Pledge of Allegiance to the Flag (Memorandum M-85-04 of January 3, 1985) C. MacDonald introduced members of Boy Scout Troop 80 of Mountain View who led the Pledge of Allegiance to the Flag. The pledge was followed by a brief slideshow of District scenes. VII. NEW BUSINESS WITH NO ACTION REQUESTED A. Informational Presentation on South Bay Wetlands Coalition D. Hansen, referring to memorandum M-85-03 of January 3, 1985, intro- duced Debi Jamison, Program Director of the Peninsula Conservation Center. Ms. Jamison briefed the Board on the purpose and goals of the South Bay Wetlands Coalition. She said the Peninsula Conservation at on Center was one of the founding members of the Coalition, which holds monthly meetings for member organizations and individuals. She noted that the goal of the Coalition is to preserve the wetlands in South San Francisco Bay and added that the Coalition keeps interested organizations and indivi- duals informed of activities involving privately owned wetland areas. Ms. Jamison stated that the Coalition has no independent finances, that the Peninsula Conservation Center pays staff to work with the Coalition, and that the Coalition plans to initiate a minimal membership fee in 1985 to help defray its expenses, including mailing costs. She noted that the Wetlands Resolution was the set of principles for the Coalition and that members of the Coalition believed that there should be no net loss of wetlands acreage in the Bay. R. Bishop expressed his support for the Wetlands Resolution. Discussion centered on the difference between the District endorsing the Wetlands Resolution and becoming an active member of the Coalition. E. Shelley noted the Resolution could stand on its own and not make the District a part of the Coalition. D. Wendin stated that staff should analyze the wording and content of the Wetlands Resolution before the Resolution was presented to the Board for consideration. Motion: R. Bishop moved that the Board place the Wetlands Resolution on the agenda for one of the next two meetings and requested that staff review the Resolution and advise the Board as to whether they should endorse the Resolution. N. Hanko seconded the motion. Discussion: D. Wendin stated that he would support the motion before the Board, but stated he questioned whether it was appro- priate for the District, as a governmental body, to adopt the Resolution. He stated that staff should review the Resolution in two ways: 1) explain anything that needs explaining and 2) look at the open-ended wording in the Resolution. If necessary, he said he felt staff should return with amended wording. D. Wendin stated he could not support a Resolution that was not clear on who was paying the costs. Based on staff input, R. Bishop changed his motion to allow staff to return with'a resolutionfor consideration during one of the next three Board meetings. H. Hanko, the seconder, agreed with the timing change. The motion passed 7 to 0. VIII. SPECIAL ORDERS OF THE DAY ' (continued) B. Election of Board Officers for 1985 J. Fiddes reviewed memorandum M-85-01 of January 2, 1985 regarding the election of Board officers for 1985 and conducted the election. The following members of the Board were elected in the following order to serve as officers during the coming year: Meeting 85-01 Page three President - Harry Turner Vice President - Teena Henshaw Treasurer Katherine Duffy Secretary Nonette Hanko D. Wendin requested that the Treasurer be elected before the Secretary because of the time requirements of serving on the Budget Committee and the importance of the Treasurer' s position. Following a brief speech and the exchange of a District plaque presented to the Board by the Ranger staff, President-elect H. Turner began chairing the meeting. Ix. NEW BUSINESS WITH NO ACTION REQUESTED (continued) B. Appointment of Board Committees H. Turner introduced report R-85-01 of December 21, 1984 and noted that he would be contacting Board members regarding committee assignments . duringthe next two weeks. He said assignments would be established at the January 23 meeting. E. Shelley expressed his interest in serving on the Budget Committee, and T. Henshaw, in response to a question from H. Turner, said she would like to serve on the Budget Committee if she was no longer on the Legis- lative Committee. D. Wendin questioned whether he and H. Turner had been appointed as a committee to serve as liaison with the Peninsula Open Space Trust Advisory Committee for the Skyline Ridge Open Space Preserve Master Plan. C. Dedication Status of District Lands D. Hansen reviewed report R-84-02 of January 4 , 1985 regarding the current dedication status of District lands. He noted that the former Catalano, Rose, and Fernandez properties would be recommended for dedi- cation at the time of the Coal Creek Open Space Preserve use and management review. He added that the District' s open space easement on the Edgewood property should also be considered for dedication. Discussion focused on the -undedicated 40 acre parcel adjacent to Stevens Creek County Park, the possibility of transfer rights for undedicated parcels ' in the Sierra Azul Open Space Preserve, Thornewood, and the legal provisions to undedicate dedicated land. D. Wendin requested, as part of the Sierra Azul Open Space Preserve 's use and management plant a detailed analysis of the dedication status of lands in the Limekiln Canyon Area to determine whether any land in the area should be dedicated. Motion: E. Shelley moved that the Board accept the report on the dedication status of District lands. R. Bishop seconded the motion. The motion passed 7 to 0. X. OLD BUSINESS WITH ACTION REQUESTED A. Adoption of New Relative Site Emphasis Plan and Use and Management Review Schedule D. Hansen reviewed memorandum M-85-02 of January 3, 1985, noting the changes that had been made in the Relative Site Emphasis Plan based on input at the Plan' s first reading. He said no additional public comments had been received since the previous meeting. Motion: R. Bishop moved that the Board approve the New Site Emphasis Plan and the 1985 Use and Management Plan Review Schedule as presented. E. Shelley seconded the motion. The motion passed 7 to 0. Meeting 85-01 Page four' H. Turner requested that S. Norton respond to the question asked by Harry Haeussler earlier in the meeting regarding whether or not the Board would be disclosing what litigation item(s) would be discussed during Closed Session later in the evening. S. Norton stated he and staff were working on a procedure regarding land acquisitions for con- sideration by the Board. He noted that one litigation item to be discussed by the Board was Hassler and that a policy based on the new law had not been formulated for litigation matters. XI. INFORMATIONAL REPORTS D. Hansen stated that the third public workshop for the Skyline Ridge Master Plan would be held on Wednesday, January 16 at the Los Altos Youth Center. He noted maps for the plan would be available for review on Friday, January 11 at the main office. In response to a question from the Board, he said the recent sniping and suicide incident in the Page Mill Road area occurred adjacent to District lands on the Moseley property. C. Britton informed the Board that the District's 120 day extension to acquire Mt. Umunhum was about to expire and that staff, in accordance with the original resolution, would be extending the agreement to May 16 unless there Was an objection voiced by the Board. No objection was voiced to staff' s actions. C. MacDonald distributed copies of the latest issue of Openspace. T. Henshaw requested an item be placed on the next agenda regarding her attendance at the Special District Board Management Institute in Ventura on February 22 to 24. XII. CLAI14S Motion: E. Shelley moved that the Board approve the revised claims 85-01 of January 9, 1985. K. Duffy seconded the motion. The motion passed 7 to 0, with N. Hanko abstaining from the vote for item 7812 to IBM. XIII. CLOSED SESSION The Board adjourned to Closed Session on personnel and litigation matters at 9: 00 P.M. XV. ADJOURNMENT The Board reconvened to adjourn at 11 : 05 P.M. Jean H. Fiddes Administrative Assistant REVISED CLALMS 85-01 Meeting 85-01 January 9, 1985 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT C L A I M S # Amount Name Description 7792 $ 506.42 A T & T Telephone Ecuitxrent 7793 12.40 Amerigas Tank Rental 7794 76.68 Baker Graphics Map Reproduction 7795 65.73 Bay Microfilm, Inc. Office Equipment ' 7796 81.76 James Boland Reimbursement--Shop Supplies 7797 900.00 California Advocates, Inc. Consulting Fee--November 7798 36.35 . David Camp Reimbursement--Plumbing Supplies 7799 800.00 Clevenger Realty Appraisal. Co. Professional Services 7800 539.68 Comainications Research Radio Maintenance & Equipment 7801 26.70 Patrick Congdon ReimburseTent---3WSD Vehicle Expense 7802 23.64 Alice Cummings Reimbursement--Private Vehicle 7803 74.56 The Dark Roan Photo Processing 7804• 490.00 Davey Tree Surgery Co. Tree Removal—Rancho San Antonio 7805 97.15 Dorfman Pacific Ranger Uniform Hats 7806 198.91 Evert's Photo Photographic Supplies 7807 27.50 Federal Express Shipping Charges 7808 272.20 First American Title Insurance Co. Title Insurance—Fiore Property 7809 50.0.00 Foss & As-kociates Personnel Consulting Fee--Decen er 7810 530.83 ' Sandy Gimbal Mapping Services 7811 15.40 Harbinger Cbmmmications Cmnputer Services for Newsletter 7812 92.02 IBM Typewriter Supplies 7813 30.00 Jobs Available Subscription 7814 26.86 DTr a Johnson Reimbursement--Private Vehicle 7815 251.00 Lauren Iangford Typesetting--Newslettet : 7816 48.88 Los Altos Western Store Ranger Uniform Supplies 7817 393.56 Ginny Mickelson Graphic Design Services--Newsletter , 7818 32.50 Mobil Oil Credit Co. Gasoline 7819 30.00 Joyce Nicholas Reimburserent--Award Plaques 7820 80.47 Norney's Office Supplies 7821 82.88 Olsten Temporary Services Temporary Office Help 7822 800.61 Pacific Bell Telephone Service 7823 26.07 Pacific Gas & Electric Utilities-3,bnte Bello CI AL%S 8 5-01 Meeting 85--01 January 9, 1985 Name Description 7824 ?,C3 81 Peninsula Oil Company Fuel for District Vehicles 7825 4.27 Pete Ellis Dodge Eguiprent-District Vehicle 7826 4a'.02 Petters Office Furnishings Office F-, -niture 7827 34.03 Pine Cone Lumber Co. 1vaterial--Skyline Ranger Yard 7828 6,851.32 Pink—rton's, Inc. Hassler Securitvl--Noven&-a 7829 ;,1c=_05 r Q--Tech Te:porary Accounting Service 7830 13.50 Rancho Cleaners Ranger Uniform Dense 7831 1- .85 Research Institute of America Reference Books 7832 7.2.5 San Francisco Examiner Subscription 7833 lr -C8 San Francisco Water Dept. Hassler water Service 7834 ? ,97 1.02 San Mateo County District Election Services 7835 15g_24 Santa Clara County Field Supplies 7836 275.62 St-r- beer Graphics Stationery Supplies 7837 4 6.2D Shill Oil Carpany Fuel for District Vehicles 7838 12.64 Skyline County Water District Water Service 7839 1 CO.CO Skyline Ranch Utilities and Ditching 7840 42.74 Titan Rubber & Supply Cmpany Ramer Uniform Exgaense 7841 SCID.00 U.S. Postmaster. _ Postage for w.,e' ex 7842 67.47 Uno Graphics Broch: e Printing--Fremont Older, Open Space Preserve _7843 70.00 Gayle Van Brocklin Chord :Processing Services i7844 3-"_..44 Sandy Voorhees Reimbursement—Personal Vehicle 7845 44-65 Warren, Gorham & Lamnt, Inc. Library Documents 7846 29.61 Charlotte MacDonald Reimbursenent--Office Supo_lies 7847 50.00 Regents, University of California Seni.nar--H. Grench 7848 1,i40.00 Foss and Associates Aanini.stYative Study 7849 9,567.60 County of Santa Clara District Election Services 7850 152.7: Petty Cash Office Supplies,Meal Conferences,, Film € Fuel for Shop Heater 7851 SS.'L'3 The Travel Place Travel Expense - H. Grench I I WRITTEN COP1MUNICATION Meeting 85-02 Jan. 23, 1985 SANTA CLARA VALLEY INTEGRATED ENVIRONMENTAL MANAGEMENT' PROJECT Project Update #9 January 4, 1984 Intergovernmental Coordinating Committee The ICC held its tenth meeting on December 14, 1984. Dr. Morell distributed and explained the schedule for Stage One. He said that EPAOs Office of Research and Development has established a committee to review the IEMPOs health scoring methodology and results to provide the best review available by EPA. The ccmnittee discussed the briefing for the editorial board of the San Jose Mercury News. They agreed to hold the briefing near the release of the Stage One report, and to focus on the results rather than on background. The committee also discussed the presentation of the Stage One analysis. The committee discussed the issue of making decisions based on imprecise analysis. Dr. Morell said that the IEMP will be able to make valid relative risk comparisons, but will not be able to predict absolute risk because the data are too weak. He said that the risk estimates will use conservative assumptions, and will therefore predict higher risk numbers than the most likely values. Councilmember Ianni said that the results should provide a framework for discussions by all concerned parties, and ultimately for decisions to be reached. The next meeting of the ICC will be January 11, 1985 in Conference Roan #1, 10th Floor, 70 West Hedding Street, San Jose. The meeting is open to the public. Public Advisory Committee The Public Advisory Committee did not meet in December. Tbxicology EPAOs Office of Research and Development (ORD) has established a committee to review the IEMP*s health effects scores, which estimate dose-response relationships for particular pollutants and health effects. The comittee has discussed IE21POs health scoring methodology, and is now reviewing scores for some substances. The committee is reviewing scores first for substances with the best exposure data. For further information, contact Forest Reinhardt at (415) 974-7263. Drinking Water Exposure Analysis The IEMP drinking water exposure analysis is not yet complete. Some preliminary and partial results have been developed, although they are still in draft. The analytic approach and key assumptions have also been developed, pending final review and comment by the ICC and PAC. Results from the exposure analysis will be combined with the health effects scores to estimate risks. Upcoming meetings/presentations January 10: South Bay Ground Water Contamination Task Farce, 10:00 a.m. - 12:00 Noon, 10th Floor, County Office Building, 70 West Hedding Street, San Jose. January 11: Intergovernmental Coordinating Committee, 9:30 - 12:30, 10th Floor, County Office Building, 70 West Hedding Street, San Jose. January 18: Public Advisory Ccmittee, 9:30 - 12:30, Transamerica Room, St. Josephs Hall, University of Santa Clara. Schedule The IDIP is planning to complete the Stage I report in late March. Meetings with Outside Groups IEMP staff met with the following groups in December: - Packard Foundation staff - California Water Resources Council (presentation) - Bay Area League of Women Voters (presentation) Available Documents - December ICC minutes To obtain any IEMP documents, contact: Don Schwartz c/o Regional Administrator EPA Region 9 215 Fremont Street San Francisco, CA 94105 (415) 974-7347 R-35-04 (Meeting 35-02 Jan. 23 , 1985) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REPORT January 15, 1985 TO: Board of Directors FROM: M. Foster, Controller SUBJECT: Approval of Agreement with Stone and Youngberg to Serve as Managing Underwriter of Negotiable Promissory Notes Background: The 1984-1985 budget adopted on June 13 , 1984 included the projected issuance of $2 million of bond anticipation notes. Since then, the staff and I have closely monitored the bond market and the District' s projected cash requirements . As discussed below, we believe that the District should issue $4 million of 10 year notes and that Stone and Youngberg (S & Y) should manage the offering. Discussion: The principal rationale for issuing long-term notes is the same as in 1982; to provide extra funds to purchase critical open space parcels before they are lost to development. The slowdown in foothill land price escalation has probably eliminated any significant, strictly financial advantage to issuing long-term debt. 1 . Is additional funding required in 1985? Yes cash flow analysis shows that the District cannotafford o o t purchase several of the key land parcels that are projected to be on the market during the next 11 months. At least $3 . 5 million of borrowings are needed to meet cash flow and reserve requirements during the July-September 1935 period. 2. Should the District issue short-term debt? No. The District' s only vehicle for borrowing short-term is tax anticipation notes. The most we could borrow on this basis is $2 million and funds must be available to pay-off the notes on June 30. This does not solve our cash requirements . The District is not authorized to issue bond anticipation notes as envisioned in the budget. 3. Can the District sell long-term notes now? Yes . The tax-exempt bond market is currently very healthy and is hungry for new issues. S & Y believes that we can readily obtain municipal bond insurance assuring marketabilit of the notes. The P g Y covenants in our 1982 Notes allow the issuance of up to $4 . 5 million of 10 year notes during 1984-85 and another $4 . 5 million in 1935-86 . 4 . Should the District issue fixed rate or floating rate notes? S & Y recommends, and we concur, that the District should issue fixed rate debt. If rates over the next ten years move exactly as predicted by the current market yield curve, there may be a slight (approximately 1/4a) advantage to issuing floating rate notes . How- ever, we do not believe this potential advantage is worth the risk of a marked rise in interest rates in response to possible renewed inflation or legislative action on tax-exempt interest. R-85-04 Page two 5. At what interest rate could we sell notes? Currently, our notes would bear an interest rate of around 8 . 8% including all costs of issuance. 6. Should we wait for better market conditions? No. Providing funding for purchase of critical open space parcels is more important than trying to outguess the bond market. Market conditions are excellent now. 7 . Can the District afford to service the bonds? Yes. The District' s unused debt capacity of over $11 million easily accommodates the proposed note issue. In addition, cash flow analysis confirms that the additional debt service payments would not retard significant annual real growth in Open Space Management funding even under very pessimistic assumptions of future tax revenues. 8 . Who should manage the note issue? Stone & Youngberg (S & Y) . S & Y did an excellent job on the 1977 and 1982 offerings and are, by far, the most knowledgeable invest- ment bankers about the District. S & Y have submitted an attractive proposal (dated January 16, 1985) . Because of their experience with the District they are able to quote a relatively low fee ( 2 . 75% for an insured issue) and guarantee a rate not-to-exceed one percentage point above State of California bonds . In summary, S & Y proposes to perform the following: a. Work with District staff to structure the notes in order to obtain the most advantageous terms and conditions. b. Prepare the Official Statement (prospectus) . C. obtain bond insurance. d. At the earliest date possible, submit an offer to the District to purchase the notes. e. Sell the notes directly or through asyndicate formed by S & Y. S & Y ' s proposed fees are exclusive of required legal, printing, and rating agency fees. Estimated cost of these expenses is $43 , 000. In the event that the notes are insured, the one-time premium for such a policy would be about $56, 000. This premium would be justified based on its effect on lowering the interest rate achievable on the notes. Stone and Youngberg has agreed to a $10, 000 cap on District expense, excluding bond counsel fees and printing expense, in the event that market conditions do not permit a note sale. The District will have full control over authorizing printing of the official statement. S & Y' s schedule indicates that, if the underwriting agreement is approved on January 23 , the sale of notes will be completed by mid-March. The proposed schedule of events is as follows : January 23 Board approves underwriting agreement January 30 Due diligence meeting February 13 Board approves preliminary official statement Board approves paying agent (First Interstate Bank) February 26 Insurance and rating information available for District review. R-85-04 Page three February 27 Board approves note purchase contract, final official statement, and interest payment schedule March 14 Closing Stone and Youngberg has indicated that there may be an advantage to accelerating this schedule by two weeks. Therefore, the Board should consider authorizing a designated Board member to authorize printing and distribution of the preliminary official statement following the due diligence meeting Recommendation: I recommend that you authorize the execution of the attached proposed underwriting agreement with Stone and Youngberg, authorize staff to take all actions necessary to arrange the issuance of $4 million of ten year notes, and designate a Board member to be your representative at the due diligence meeting on January 30. STONE & YOUNGIBERG MEMBERS: PACIFIC STOCK EXCHANGE January 16, 1985 Board Members Midpeninsula Regional Open Space District 375 Distel Drive, Suite D-1 Los Altos, CA 94022 Attn: Herb Grench, General Manager Honorable Board Members: This letter will serve as an agreement between the Midpeninsula Regional Open Space District (the "District") and Stone & Youngberg to serve as Managing Underwriter to the District until the parties enter into an actual Purchase Contract regarding the negotiated sale of Tax-exempt Notes to be issued by the District pursuant to resolutions lawfully adopted by the Board of Directors (the "Notes"). You have informed us that the District intends to issue the Notes to provide funds for land acquisition and site improvements, and for this purpose requires the services of a Managing Underwriter to structure the financing and to enter into a Purchase Contract with the District to purchase the Notes through a negotiated price that is agreeable to both parties. As Managing Underwriter, we will use our utmost efforts to raise funds at the most reasonable rates attainable in the market under then existing conditions. In amplification of the understanding between the District and the Managing Underwriter, Stone & Youngberg agrees to undertake the below listed services and functions. A. Structuring the Financing: 1 . As Managing Underwriter to the District, Stone & Youngberg will work with your staff in developing the scope of the financial feasiblility of the projected borrowing. 2. Stone & Youngberg will work with the District's bond counsel in recommending specific terms and conditions affecting the basic security of the Notes. ONE CALIFORNIA STREET•SAN FRANCISCO,CALIFORNIA 94111-(415)981-1314 Midpeninsula Regional Open Space District January 16, 1985 Page 2 3. Stone & Youngberg will assist the District in selecting a major bankingfirm to serve as trustee r for the fi nancing,'n ci if ne cessary.. W 9. e will assist bond counsel in preparing a list of services required of the paying agent. 4. Stone & Youngberg will prepare the text of a note prospectus for sale of the securities. Said prospectus will include a description of the Notes and their security, the parties to the agreements, the projects, and pertinent financial and economic data. In preparation of such prospectus, we will exercise due diligence in the ascertainment of all material facts and circumstances regarding the project and in their disclosure in the prospectus. 5. Stone & Youngberg may contact one or more rating agencies in an attempt to obtain a rating on the Notes prior to their sale. 6. Stone & Youngberg will attempt to obtain a commitment for Note insurance at the District's expense (if deemed necessary or desirable) from a commercial company. 7. Stone & Youngberg will represent the District at any necessary information meeting or meetings. 8. ` If the District so requests, we will assist in arranging the selection of a Note printer. B. Marketing the Notes: 1 . The Managing Underwriter will use its best efforts to accomplish the formal marketing of the Notes which should be accomplished at the earliest date possible consistent with sound investment banking and underwriting principles. It is intended that, once purchased by Stone & Youngberg, the Notes will be re-offered to the public on the basis of an immediate "bona fide public offering". Stone & Youngberg may form a group of investment banking firms for the purpose of underwriting and selling the Notes. 2. At the designated time for sale of the Notes, Stone & Youngberg will submit an offer to the District to purchase the Notes, subject to pertinent resolutions, the Official Statement, and all other necessary documents, approvals, and proceedings governing such dotes having been determined by bond counsel , the District, and the Managing Underwriter to be satisfactory in all respects for financing purposes. 3. At least one day prior to the submission of any such formal offer to the District for the purchase of the Notes, Stone & Youngberg will indicate to the District the interest rate or rates, the purchase price from the District, and public offering price of the 'dotes which we then estimate will be included in such offer. Midpeninsula Regional Open Space District January 16, 1985 Page 3 C. Interest Rates and Underwriting Fees• 1 . Interest rates on each Note issue shall be determined by the following formula: When the principal amount of each issue is determined, (a) Stone & Youngberg and the District shall agree upon a schedule of the one year to ten year yield basis in the current market for State of California general obligation bonds. (b) A "yield differential" shall be added to each maturity of the schedule described in subparagraph (a) above. The "yield differential" shall be a maximum of 100 basis points for Notes rated AAA or Aaa on the basis of a bond insurance policy or a maximum of 200 basis points for Notes not so insured nor rated at least investment grade (Moody's "Baa" or Standard & Poor's "BBB"). This new schedule shall create a yield basis for District Notes. (c) A series of interest rates shall be applied to the maturity schedule described in subparagraph (b) which shall create an "average dollar price" of the Note issue. 2. The "average dollar price" of the Note issue shall be no greater than 102.75% for Notes insured as described above and no greater than 103.25% for Notes not so insured. 3. The purchase price of the Notes shall be Par (100% of the principal amount to be issued) plus accrued interest to the date of delivery. 4. The purchase price shall be paid in full when each Note issued, together with the legal opinion, arbitrage statement, and non-litigation certificate are delivered to us. Delivery shall be at a bank of our mutual choice in San Francisco, California. D. General Provisions Relating to the District and the Managing Underwriter• 1. The District agrees to make available to Stone & Youngberg without cost sufficient copies of the economic and other reports, agreements, contracts, resolutions, Preliminary and Final Official Statements, and other relevant documents pertaining to the project, the District, or the Notes as reasonably may be required from time to time for the prompt and efficient performance by Stone & Youngberg of its obligations hereunder. 2. Stone & Youngberg shall pay its own out-of-pocket and other expenses, the cost of Blue Sky and Investment Memoranda used by the Underwriters and all advertising expenses in connection with the public offering of the Notes. Midpeninsula Regional Open Space District January 16, 1985 Page 4 3. The District shall pay from the proceeds of the Notes or other funds of the District all costs and expenses customarily paid therefore, including the cost of printing the Notes, Official Statements and other documents, the fees and expenses of its legal counsel , bond counsel , consultants, accountants, rating services, note insurance premiums, and of any other experts retained by the District in connection with the financing. 4. It is expressly understood and agreed, and the District hereby recognizes that in performing its activities pursuant to a negotiated sale that Stone & Youngberg is acting solely on its own behalf as the prospective manager of an underwriting group which plans to submit to the District a proposal to purchase the Notes for resale. Nothing herein shall be construed to make the Managing Underwriter an employee or financial , fiscal , or other advisor of the District, or to establish any fiduciary relationship between the District and the Managing Underwriter. S. This agreement shall extend to the date of sale of the Notes as contemplated herein, when the formal Note Purchase Contract is entered into by the parties. 6. The District may terminate this agreement at any time on or after July 1 , 1985, following receipt by the Managing Underwriter of written notification from the District. 7. Upon termination of this agreement, the District shall be under no further obligation to the Managing Underwriter hereunder, except that the District is obligated to pay to the Managing Underwriter any expenses incurred on behalf of the District pursuant to paragraph D(2) of this agreement should the District sell the Notes to other than the Managing Underwriter on behalf of the Underwriters pursuant to Section B of this agreement. 8. If the District does not sell the Notes to Stone & Youngberg for reasons other than described in paragraph D(7) above, the District shall be obligated to reimburse the Underwriter for all costs incurred on behalf of the District pursuant to paragraphs D(2) and D(3) above, except that the District's obligation to reimburse such costs for municipal bond rating agency fees, postage and freight, computer time and other out-of-pocket expenses of the Underwriter shall be limited to $10,000. Such $10,000 limit shall not apply to Bond Counsel fees, the costs of printing the Notes, or the cost of printing the preliminary and final official statements with respect to the Notes, which shall be the sole obligations of the District. However, the Underwriter shall obtain the approval of the District's General Manager before incurring official statement printing cost on behalf of the District, Midpeninsula Regional Open Space District January 16, 1985 Page 5 i Upon your acceptance set forth below, this letter will constitute an agreement between the District and the undersigned. ;STD�LNE & OUNGBERG L. William Huck Partner LWH:cn 0003C Accepted this day of 1935 MIDPENINSULA RT-=AL OPEN SPACE DID By President 4 I I M-85-05 (Meeting 85-02 ee Jan. 23 , 1985) oW .bu.a; MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM January 7 , 1985 TO: Board of Directors FROM: M. Foster, Controller SUBJECT: Renewal of Investment Authority Discussion: My authority to invest temporarily idle funds expires on January 24 , 1985 according to the provisions of Resolution 84-3 (see memorandum M-84-06, dated January 9 , 1984 . The District continues to benefit from the ability to maintain its own direct investment program. Recommendation: I request that you extend my investment authority for another year by adopting the attached resolu- tion. The investment goals and guidelines include four minor changes from the resolution you adopted on January 25, 1984 . These changes are noted below and shown on the attachment. 1. The inclusion of "above or" in the second line of Goal #1 . 2. The elimination of "in each month" from the end of Guideline #1 . 3 . The addition of "Investments shall not be leveraged" to Guideline #5. 4 . An increase in the bank size limitation in Guideline #8 from $300, 000, 000 in deposits to $1, 000, 000, 000. I I RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING CERTAIN BOARD EMPLOYEES TO INVEST TEMPORARILY IDLE FUNDS IN SECURITIES ALLOWED BY GOVERNMENT CODE WHEREAS , the District needs to maximize its yield on temporarily idle funds in order to help meet land acquisition objectives; and WHEREAS, Government Code, Sections 53630 et seq. authorize the District to invest inactive funds in securities currently yielding interest rates higher than the Santa Clara County Fund; and WHEREAS, The District can improve its yield on temporarily idle fundw without sacrificing financial safety or flexibility; NOW THEREFORE, BE IT RESOLVED as follows : Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby authorize the Controller, or in his/her absence, a District employee authorized by the Board to act on his/her behalf, to invest temporarily idle funds according to the Investment Goals and Guidelines attached hereto as Exhibit "A" and by reference made a part hereof . Section Two. Before any particular investment the Con- troller shall consult with the General Manager, or a District employee authorized to act in his/her behalf, to determine anticipated cash flow needs of the District. Section Three. This Resolution supersedes Resolution No. 84-06 adopted January 25, 1984 . This Resolution shall no longer be in effect as of January 22, 1986, unless extended in time, and inactive funds shall then be deposited in the Santa Clara County commingled investment fund. Exhibit "A" Investment Goals and Guidelines GOALS Goal 1. Capital Preservation Temporarily idle funds shall be invested in a conservative manner such . that funds can always be withdrawn at, or just above or below, full invested value. Investments that offer opportunities for signifi- cant capital gains and losses are excluded. Goal 2 . Liquidity Temporarily idle funds will be managed so that normal operating cash needs and scheduled extraordinary cash needs can be met on a same day basis. Investments will be sufficiently liquid to provide a steady and reliable flow of cash to the District to insure that all land purchases can be made promptly (within two weeks) . Goal 3. Income Temporarily idle funds shall earn the highest rate of return that is consistent with capital preservation and liquidity goals and the Government Code. GUIDELINES 1. Determination of Idle Funds. The Controller will prepare a com- plete cash flow projeEtion prior to all investment decisions. This cash flow projection will be reviewed and evaluated by the General Manager. The General Manager is responsible for designa- ting the maximum amount of funds available for investment-. 2. Contingency Reserve. ' A contingency reserve of between $500,000 and 2,000,000 shall be maintained with the Santa Clara County Treasurer. The General Manager is responsible for determining the size of this contingency reserve. At all times this con- tingency reserve will be sufficient to satisfy the requirements for a 1982 Negotiable Promissory Note Fund. 3. Non-Invested Funds. Idle District funds not otherwise invested or maintained with the 1982 Negotiable Promissory Note Paying agent will be deposited with the Santa Clara County Treasurer. 4. Selection of Investments. The Controller is responsible for selecting specific investments that fit within the amounts and maturities designated by th--General Manager. The Controller is also responsible for directing security transactions. 5. Investment Instruments. Investments shall be limited to those allowed by the Government Code. Investments shall not be leveraged. 6. Diversification. Investments other than insured or collateralized deposits at banks and savings and loan associations shall be diversified. 7 . Marketability. For investments other than deposits, the breadth of ownership and number of securities outstanding will be sufficient to establish a secondary market in which investments can be readily converted to cash without causing a material change in their market value. 8. Acceptable Banks. Bankers' Acceptances and Negotiable Certificates of Deposits may be purchased only from banks and savings and loan associations with over $1 , 000, 000, 000 of deposits and reporting profitable operations. 9. Acceota-ble Collateral. Securities collateralizing bank or savings and loan deposits must be rated "A" or higher. 10. Invest-ments in Name of District. All investments purchased shall stand in the name--o-T-the District. 11. Reporting. The Controller shall report all security transactions to the Budget Committee no later than the next Regular Meeting of the Board of Directors after any transaction has been made. The Cor.troller shall submit a complete listing of the investment portfolio to the Budget Committee by the fourth Wednesday of each month. 12. Purchase of Securities Through Bank. The Controller is authorized to purchase securities through the investment department of the District' s bank. The Bank shall be instructed in writing only to purchase securities in the name of the District and that all matured funds shall be returned to the District's bank account. The Bank shall also be instructed to send receipts for transactions to the General Manager. M-85-05 (Meeting 85-02 A At- AM Jan. 23, 1985) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM January 7, 1985 TO: Board of Directors FROM: M. Foster, Controller SUBJECT: Renewal of Investment Authority Discussion: My authority to invest temporarily idle funds expires on January 24 , 1985 according to the provisions of Resolution 84-3 (see memorandum M-84-06, dated January 9, 1984. The District continues to benefit from the ability to maintain its own direct investment program. Recommendation: I request that you extend my investment authority for anotheryear by adopting the attached resolu- tion. The investment goals and guidelines include four minor changes from the resolution you adopted on January 25, 1984. These changes are noted below andshown on the attachment. 1. The inclusion of "above or" in the second line of Goal #1. 2. The elimination of "in each month" from the end of Guideline #1. 3. The addition of "Investments shall not be leveraged" to Guideline #5. 4. An increase in the bank size limitation.: in Guideline #8 from $300,000, 000 in deposits to $1,000,000,000. } Investment Goals and Guidelines GOALS Goal 1. Capital Preservation Temporarily idle funds shall be invested in a conservative manner such . that funds can always be withdrawn at, or just above or below, full invested value. Investments that offer opportunities for signifi= cant capital gains and losses are excluded. Goal 2. Liquidity, r Temporarily idle funds will be managed so that normal operating cash needs and scheduled extraordinarycash needs can be met t on a same day basis. Investments will be sufficiently Yliqu id to pro vide a steady and reliable flow of cash to the District to insure that all land purchases can be made promptly (within two weeks) . Goal 3. Income Temporar?1 .idle fu nds ands shall earn the hig hest rat e f o retu rn that is consistent with capital preservation and liquidity goals and the Goverment Code. GUIDELn-TES 1. -Determination of Idle Funds. The Controller will prepare a com- plete cash flow,projection . prior to all investment decisions. This cash flow pro)ection' 'will be reviewed and evaluated by the General Manager. The General Manager is responsible for designa- ting the maximum amount of funds available for investment-.-tn-eeeh iftont4i. 2. Contingency Reserve. A contingency reserve of between $500,000 and $20000,000 shall be maintained with the Santa Clara County Treasurer. The General Manager is responsible for determining the size of this contingency reserve. At all times this con- tingency reserve will be sufficient to satisfy the requirements for a 1982 Negotiable Promissory Note Fund. 3. Non-Invested Funds. Idle District funds not otherwise invested or maintained with the 1982 Negotiable Promissory Note Paying agent will be deposited with the Santa Clara County Treasurer. 4. Selection of Investments. The Controller is responsible for selecting specific investments that fit within the amounts and maturities designated by tYv General Manager. The Controller is also responsible for directing security transactions. 5. Investment Instruments. Investments shall be limited to those allowed by the Government Code. Investments shall not be leveraged. l 6. Diversification. Investments other than insured or collateralized deposits at banks and savings and loan associations shall be diversified. 7. Marketability. For investments other than deposits, the breadth ownership and number of securities outstanding will be sufficient to establish a secondary market in which investments can be readily converted to cash .without causing a material change in their market value. 8. Acceptable Banks. Bankers' Acceptances and Negotiable Certificates of Deposits may be purchased only from banks and savings and loan associations with over -0-ja }-,00-0-,404D-$1,000,0)0,OOo of deposits and re- porting profitable operations. ` 9. Acceptable Collateral. Securities collateraiiz.ing bank, or savings and loan deposits must be rated "A" or higher. 10. Investments in Name of District. All invest-ments purchased shall stand in the name of the District. 11. Reporting. The Controller shah report all security transactions to th.e Budget Committee no later than the next Regular Mleeting of the Board of Directors after any transaction has been made. The Controller shall submit a complete listing or the invast=ent portfolio to the Budget Committee by the fourth Wednesday of each month. 12. Purchase of Securities Through Bank. The Controller is authorized to purchase securities through the investment department of the District's bank. The Bank, shall be instructed in writing only to purchase securities in the name of the District and that all matured funds shall be returned to the District's ban:< account. The Bank shall also be instructed to send receipts for transactions to the General Manager. RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT AUTHORIZING CERTAIN BOARD EMPLOYEES TO INVEST TEMPORARILY IDLE FUNDS IN SECURITIES ALLOWED BY GOVERNMENT CODE WHEREAS, the District needs to maximize its yield on temporarily idle funds in order to help meet land acquisition objectives; and WHEREAS, Government Code, Sections 53630 et seq. authorize the District to invest inactive funds in securities currently yielding interest rates higher than the Santa Clara County Fund; and WHEREAS, The District can improve its yield on temporarily idle fundw without sacrificing financial safety or flexibility; NOW THEREFORE, BE IT RESOLVED as follows: Section One. The Board of Directors of the Midpeninsula Regional Open Space District does hereby authorize the Controller, or in his/her absence, a District employee authorized by the Board to act on his/her behalf, to invest temporarily idle funds according to the Investment Goals and Guidelines attached hereto as Exhibit "A" and by reference made a part hereof. Section Two. Before any particular investment the Con- troller shall consult with the General Manager, or a District employee authorized to act in his/her behalf, to determine anticipated cash flow needs of the District. Section Three. This Resolution supersedes Resolution No. 84-06 adopted January 25, 1984 . This Resolution shall no longer be in effect as of January 22, 1986, unless extended in time, and inactive funds shall then be deposited in the Santa Clara County commingled investment fund. M-85-06 (Meeting 85-02, January 23 , 1985) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415)965-4717 MEMORANDUM January 10 , 1985 TO: Board of Directors FROM: H. Grench, General Manager RESPONSIBILITY AND PREPARATION: D. Hansen, Land Manager, M. Gundert, Associate Open Space Planner SUBJECT: Adoption of Interim Use and Management Plan for Clifford Addition to Sierra Azul Open Space Preserve Introduction: At your November 14 , 1984 meeting, you approved the proposed Clifford property addition to the Sierra Azul Open Space Preserve , Mt. Umunhum Area (see report R-84-46, dated November 6 , 1984) . You also tentatively adopted the interim use and management recommendations contained in the report and indicated your intention to withhold the property from dedication. In accordance with adopted Land Acquisition Public Notification Pro- cedures (see memorandum M-83-106 , dated August 31 , 1983) , final adop- tion of the interim use and management plan was deferred until after close of escrow to allow further for public comment. Escrow on the 41 .78 acre Clifford property closed on December 20, 1984 . To date, staff has received no public comments. Recommendation: I recommend that you adopt the interim use and management plan for the Clifford property as contained in report R-84-46 and withhold the property from dedication. Herbert A.Grench,Genera!Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin • _ �; � --� _-- _ _ • , jet - - . " �� _ i -1 Interest Sprenpa -- - `\ - r l�� / ! _- •�-A �c - = - - EC -Sombro-soQr - .y +' / - - / .�•- ;, ,,-^.� raw: 1 _ _' .� ` , -__' ,�` 17 1- r •��`� 4 sin >, - 3r./'2 �� `�f I� • ( - �8 4 � _ e t - 1R`PrvateProperty r t U h u rn�l 4,74 Fa Clifford Property Form,er Barlow Property - (41.78 acres) (120 acres) Site Map _ x3ary SIERRA AZULROM Bour . OPEN SPACE PRESERVE I" = 2000' North I A `- -, _ ;^sp;�i,►¢ g- ^� a��r I�st'sr sr�crn'rr-cr�� ~•� o��1;,`-�r}��t-r"4''',.}�1-�rs'��'`E-t'y`;-� - � , M-85-08 (Meeting 85-02, January 23 , 1985) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1, LOS ALTOS,CALIFORNIA 94022 (415)965-4717 MEMORANDUM January 10 , 1985 TO: Board of Directors FROM: H. Grench, General Manager RESPONSIBILITY AND PREPARATION: D. Hansen, Land Manager; M. Gun- dert, Associate Open Space Planner SUBJECT: Adoption of the Interim Use and Management Plan for West- bay Community Associates Addition to San Mateo County Baylands Reserve Introduction: At your November 14, 1984 meeting you approved the proposed Westbay Community Associates addition to the San Mateo County Baylands Reserve (see report R-84-46 , dated November 7 , 1984) . You also tentatively adopted the interim use and management recommen- dations contained in the report and indicated your intention to dedi- cate the property as public open space. In accordance with adopted Land Acquisition Public Notification Proce- dures (see memorandum M-83-106 , dated August 31 , 1983) , final adoption of the interim use and management plan was deferred until after close of escrow to allow further for public comment. Escrow on the 82.1 acre Westbay Community Associates property closed on December 20, 1984 . To date, staff has received no public comments . Recommendation: I recommend that you adopt the interim use and management plan as contained in report R-84-47 for the Westbay Commun- ity Associates property addition to the San Mateo County Baylands Reserve and dedicate the property as public open space. Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin MUD Drawbridge \Y A4 - Y ORS \ to 'L\'t,�. � •. — �.-) -_� t-4_ - BM 20 u' -46. {)umB dog Former Ilestbay Assoc. Property - 7.8 acres _'� s A' F It AN I. }t T - - t.aore xreeu' rvmc DUM�Rit)11 BRIVEK' L' BMA-- _ 1-X\I�v ' Oei rnbai�ion POST Pr Point TT. ... -7,i�- n Property (former World College West - .� property, 98.5 acres) R S •�\ M 7 * Substa;, SALT gM 6 \� EVAPORATORSAl �� Former Westba Assoc, Prop erty perty 74.3 acres Rad: :y T PACIFIC ... s J \;SALT B A Y EVAPt71,2ATORS �I�[T�C �3T]C - ' I '�srb �• < SAN MATED COUNTY BAYLANDS RESE=,VE CITY RaV nswood • 1 ilit�tt)�� I I71mait; 0c Farrel Il t0 r S Cation. ` s r�u I $hOp `f - r S W P,f >I r Center;I: FAI zo a to .--- `D' Wr '[Al -� t` •_:y?::: O by MtSII ` + 5tE1�tA VhA_K _ t;1TY : r I` F tiLQ Al T43 T t:tTY F Q u n U I / Ra. nawood Sch �, I—: � y - �� Sand Point t �.• -n�_ tent.jood ;�- avenaw '�-e i k■ P LO ALTO _ I' • h Sch is�, • ii j.Sc ,N� �� MUNICIPAL L] ttf 3 AIRPORT •r;_ IL r 7t �. �• ' j T 3 Q CA O = �. S ��II �f. r — Yacht ; ■ •I Club , f " a a/ I-Creacen / � � •�,�� a \� rt _ SITE MAP h Des o�l SAN tU,• ' IT LA EO BAYNDS RESERVE P A; o la nve f'r tt =2000 �;��+ +►5 SCALE i-�� �, t NORTH M-85-07 (Meeting 85-02, January 23 , 1985) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-11,LOS ALTOS,CALIFORNIA 94022 (415)965-4717 MEMORANDUM January 10 , 1985 TO: Board of Directors FROM: H. Grench, General Manager RESPONSIBILITY AND PREPARATION: D. Hansen, Land Manager; M. Gundert, Associate Open Space Planner SUBJECT: Adoption of Interim Use and Management Plan for Martin Addi- tion to Windy Hill Open Space Preserve Introduction: At your December 19 , 1984 meeting, you approved the proposed Martin property addition to the Windy Hill Open Space Pre- serve (see report R-84-54 , dated December 13 , 1984) . You also tentatively adopted the use and management recommendations contained in the report and indicated your intention to dedicate the property as public open space. In accordance with adopted Land Acquisition Public Notification Pro- cedures (see memorandum M-83-106 , dated August 31 , 1983) , final adoption of the interim use and management plan was deferred until after close of escrow to allow further for public comment. Escrow on the 3 . 3 acre Martin property closed on December 28 , 1984 . To date, staff has received no additional public comments . Recommendation: I recommend that you adopt the interim use and management plan for the Martin property as contained in report R-84-54 and that you dedicate the property as public open space. Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin f 7 �S}11.IJfl���l �;�,��4�114� t�1f ��}i�l� ��t�1S U L�1J41�1'�I!]1l Ullll ll U f�El il1�J�-11� 1i ll 11 Li1�T1�t1�l U�4,l�ifi�lr�` 11111.E��1J.L!_IJi�i���ll lj l�T>Sl.�€�00 J��lL� I0 �. Cam' s' : �•h.�. 'OLD Soo ���j.�� PORTOLA VALLEY-f.t = '' ` mac f-. !�` - -� ;•/Z III •� Q � �� -G� i �r`� `,. � � � •�`► 791 x�� �4 I �\ 1. .'j - .'��.� - � l .� � ''���/ •'r� t 1 ind _ - 1� `� `s'_ A�pine Road • . �' .-J ��"� Trai 1 Easement ell - -� il �`-� r l/:rim. _ �� `��� ' ✓ O`er Parking _ /� �` Hamms Gulch Trailer `— miles t o Eag 1 e Tra 11 0.6 miles SUBJECT P20r-RT'r %' r �� i•~� = Lt� �`h ,n Ci I, (3.3 ACRES) tio - II - i� � /'/ -mod �_ ti �•' �j � � � .^ \ �-'� c Lost Trail� �� 1.7 miles N \\ " '`'�" t--` of Razorback Ridge Trail =' 2.5 miles VAN PIZ Skyline Boulevards ater .� 12 Exhibit a - Site Map 12010 NZ WINDY HILL - � OPEN SPACE PRESERVE - , ; i;�i J' —•��} ) Scale 1' = 1300' North �uriEu�uuu����ti;i�i�i� . f� ►uf '' � _ . �1 _I I�IN� fllffl�#fi?gllTlt��Ti�i��{I�t1f�Ilf�� fllEiil�a,l��l M-85-09 (Meeting 85-02 , January 23 , 1985) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 (415)965-4717 MEMORANDUM January 10 , 1985 TO: Board of Directors FROM: H. Grench, General Manager RESPONSIBILITY AND PREPARATION: D. Hansen, Land Manager; M. Gundert, Associate Open Space Planner SUBJECT: Adoption of the Interim Use and Management Plan for Barlow Addition to Sierra Azul Open Space Preserve Introduction: At your December 12 , 1984 meeting you approved the proposed Barlow property addition to the Sierra Azul Open Space Pre- serve, Mt. Umunhum Area (see report R-84-52 , dated December 5 , 1984) . You also tentatively adopted the use and management recommendations contained in the report and indicated your intention to withhold the property from dedication. In accordance with adopted Land Acquisition Public Notification Pro- cedures (see memorandum M-83-106 , dated August 31, 1983) , final adop- tion of the interim use and management plan was deferred until after close of escrow to allow further for public comment. Escrow on the 120 acre Barlow property closed on December 21 , 1984 . Attached is a letter we have received and the response to it. Recommendation: I recommend that you adopt the interim use and manage- ment plan for the Barlow property addition as contained in report R-84-52 and withhold the property from dedication. Herbert A.Grench,General Manager Board of Directors:Katherine Duffy,Nonette G.Hanko,Teena Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin 7. � _ (� `interess� « _ u j, ._ --- --- -- r r ! 7 J C' 99 poo vV F- u:;-_ (/ _ - ( \ \ ._ /� � -f �� _ r, r� ✓I / � � + � _- '"�-� Jam. '{ ✓ . - 1�� �\ NIt. Umunhun Area t'T h a y Ey34 - - ,ram, h Private Property t n•. 'i' l M / ���>��` �'- - �\\�ti��.= I `� �-� ~ _ �fa���y 4�- ',��� ��7 r•lrr���rrrrrr•rt _ � �� 460 Former Clifford ^r Barlow/ !. l` -� Property r_ `o Forme Property a� (41.78 acres) 1 \ o 420 acres) i::a ...,J .• _� -i. .�.. P 1 .�..1:. .t ... �.�-l� ` ice` \ � �. Cl�` Site Map f J• - �� ti' �. �o SIERRA AZUL MROSD Boundary', SPACE PRESEFZVE -- C� i ors � _ice =�, �•~ � ���', � -� ;��+��``_. 1 = 2000 North / cal ✓ _ �' �/ vo IL 7 T-1 JAN 9 1985 January 7, 1985 Midpeninsula Regional Open Space District (MROSD) 375 Distel Circle, Suite D-1 Los Altos, California 94022 Attention: Mr. L. Craig Britton, SP/WA Land Acquisition Manager Gentlemen: We appreciated receiving (1/5/85) your January 3, 1985 letter advising of your acquisition of the Barlow property (A.P.No. 562-04-007, -008) as an addition to the "Sierra Azul Open Space Preserve," inviting us to the Wednesday, January 23, 1985 public meeting of the MROSD Board and if we wish to submit written comments in advance to be received by Thursday, January 17th. Until receipt of your letter, we didn't know of the existence of such a thing as the Sierra Azul Open Space Preserve. We are indeed concerned and interested in MROSD's activities and plans, and hasten to furnish these comments and questions, which are probably incomplete in view of the very short time we have had to consider your letter and its attachments, particularly the Report from H. Grench dated December 5, 1984. That report was addressed to the MROSD Board, and naturally used a number of terms with which we are unfamiliar, and the meanings of which appear of possible importance to us. Questions as to such terms and meanings are undoubtedly not acceptable for consideration at the January 23rd public Board meeting, and so we are submitting them here in writing and trust that you will be able in due course to answer them. We hope to be able to be present at that meeting. Our questions and comments are as follows in order of the appearance of the relevent subject matter in the December 5, 1984 Report of H. Grench. 1. (Page One of the Report) - What is the "Sierra Azul Open Space Preserve" and where are its boundaries relative to the statutory boundaries of MROSD? -2- 2. (Page Two, Paragraph B) - Loma-Almaden Road, which you indicate provides access to the Barlow property, is a non-public road which was built and is maintained by the U.S. Air Force. Local property owners as well as Air Force personnel use this Road, as, of course, could any private successor owner of the Barlow property. However, MROSD is not such a private successor owner and if MROSD ultimately opens this property to public use ("hikers and equestrians") it introduces a substantially different and heavier traffic load onto the Road. Has MROSD in this, or earlier similar acquisitions, formulated any policy or practice as to this increased load, such as road maintenance, litter cleanup, etc? 3. (Page Two, Paragraph B) - The Report mentions that "two small dirt roads fork from Loma-Almaden Road to continue--along the ridge to Loma Prieta." These two dirt roads are private roads and are maintained by the private property owners who use them. Does MROSD assume that it and its invitees (i.e. , the "hikers and equestrians" and the public) may use these roads? Does MROSD intend to seek the right to use these roads? These would seem to be extremely important questions, the answers to which will significantly affect the property owners who maintain and use these roads. 4. (Page Two, Paragraph Q - The Barlow property is stated to be partly (80 acres) within the MROSD boundaries and partly (40 acres) without those boundaries "but within the Districts' sphere of influence." What does MROSD consider to be its "sphere of influence"? We can understand that areas outside but adjacent MROSD's statutory boundaries would be of interest to MROSD, but "influence" has a substantially different meaning. Does MROSD feel it has an influence over the occupants or owners and their uses of nearby property outside MROSD's boundaries? If so, how much and what kind of influence, and how far outside such boundaries does such influence extend? These too seem to be exceedingly important matters which should be clarified for the benefit of adjacent and nearby property owners such as ourselves. 5. (Page Two, Paragraph Q - The 80 acre parcel is given' "a moderate rating" and the 40 acre parcel "is not rated." We could assume that these terms mean something relative to MROSD's evaluation of the importance of these parcels to MROSD's overall acquisition activities in the mountainous region along the Midpeninsula, but we do not understand and wish to know what the significance and intended meanings of these terms are to MROSD. Please advise. -3- 6- (Page Two, Paragraph D) - The existing roads referred to have been discussed in Parts 2 and 3 above. We are unaware of any existing trails on the Barlow property. The "staging/parking area" referred to here is part of the basis of concern expressed above in Part 2 as to the increased traffic load on Loma-Almaden Road. Does MROSD intend or expect to construct such trails on the Barlow property, especially the Westerly 80 acre parcel? Public use of such trails will obviously affect the watershed area downwardly into Los Gatos Creek Canyon (including Austrian Gulch) in which San Jose Water Works has significant holdings and in which the Santa Clara Valley public has an indirect interest based on their potable water consumption. 7. Page Two, Paragraph E) - The use of the "Natural area" by "hikers and equestrians" has been referred to above in Parts 2 and 3. The $75 funded for "preserve boundary signs" is understandable, but such signs may imply that the public has access and may induce the increased traffic load mentioned above, especially if you publicize the acquisition and location of the Barlow property. Does MROSD intend to publicize this acquisition? Has MROSD budgeted or does it intend to budget funds to cover expenses of the resulting public access and use of f` Lama-Almaden Road? 8. (Page Two, Paragraph F) - This recommendation that "this property be withheld from dedication" in order to allow for possible "transfer of density rights" involves two quoted terms, the meanings of which are unknown to us. What do these terms mean? If "withheld from dedication" means that public access is not to be attempted, then the nearby property owners will wish to know this and should be so advised, and be assured that each will be given adequate (at least 60 days) notice if and when public access is being considered. We can't even guess what "density rights" may mean or what significance their transfer may have. Please advise. At your earliest convenience, we would appreciate replies to these questions. Again, thank you for your letter advising of the Barlow property acquisition. We are indeed interested and wish to be kept advised Yours very truly, Ivor J. 'James, Jr. - Trustee For Doreen & Ivor James r a -4- cc: Loren McQueen - w/att. San Jose Water Works - w/att. Sierra Azul Landowner's Association - w/att. Mr. George McNamara, President Mr. Rick Estrada MIDPENINSULA REGIONAL OPEN SPACE DISTRICT 375 DISTEL CIRCLE,SUITE D-1,LOS ALTOS,CALIFORNIA 94022 1415)965-4717 January 11, 1985 Ivor J. James, Jr. , Trustee 2120 Briarwood Drive San Jose, California 95125 Re: Sierra Azul Open Space Preserve (Former Lands of Barlow) Dear Mr. James: Thank you for your letter of January 7 , 1985, responding to my notification letter in reference to the recent District acquisition of the 120 acre former Barlow property near Mt. Umunhum. Since your letter includes so many general questions about the District and its planning and acquisition procedures , I feel it would be preferable to meet with you to answer these questions in more depth than is possible in a mere written response. It would probably be more expedient to meet here at the District offices as all of the larger map exhibits and other materials are readily available. I would look forward to meeting with you, and anyone else who might wish to attend, prior to the District Board meeting of January 23, 1985. In that way, you could determine if there were any questions that- you felt were still appropriate to ask at the Board meeting. Please call me at (415) 965-4717 at your earliest convenience if it will be possible to arrange such a meeting as I have suggested. S L rin yo, gig Britton,�SR/WA Land Acquisition Manager LCB:cac Enclosures Herbert A.Granch,General Manager Board of Directors:Katherine Dufty,Nonette G.Hanko,Teens Henshaw,Richard S.Bishop,Edward G.Shelley,Harry A.Turner,Daniel G.Wendin M-85-12 (Meeting 85-02 Jan. 23, 1985) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM January 14 , 1985 TO: Board of Directors FROM: H . Grench, General Manager SUBJECT: 1985 Appointment of Board Committees Discussion: At your meeting of January 9 , 1985, you discussed my report "Appointment of Board Committees" (see attached) but took no formal action. Appointments to the Budget and Legisla- tive Committees and changes in appointments to other committees not being disbanded are made at your second regular meeting in January. At your last meeting Director Wendin questioned whether he and Director Turner had been appointed as a committee to act as liai- son with the Peninsula Open Space Trust Advisory Committee for the Skyline Ridge Master Plan. A review of last year' s minutes indicates that Directors Wendin and Turner were not officially appointed as a committee, but volunteered to attend and monitor the Master Plan meetings . Since the Master Plan study is almost complete, any need for a committee would shift from monitoring the planning function to liaison with the Peninsula Open Space Trust in their fundraising efforts for implementation of the plan. Recommendation: I recommend you take the action outlined at the conclusion of my previous report on Appointment to Board Committees. R-85-01 (Meeting 85-01 Jan. 9 , 1985 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REPORT December 21 , 1984 TO: Board of Directors FROM: H. Grench, General Manager PREPARATION: E. Johnson, Secretary to the General Manager SUBJECT: Appointment of Board Committees Introduction: Your Rules of Procedure call for appointment of members of the Budget and Legislative Committees at the first Regular Meeting following the election of officers. The Rules also name the Treasurer as a member of the Budget Committee. The appointments to standing committees in past years have also led to discussion of membership and assignments of ad hoc committees. This report gives information on the status of current committees which should be useful to you in your deliberations and is being submitted early again to give you more time to consider committee assignments . The presiding officer makes committee assignments with the consent of the Board. Standing Committees : The 1984 membership of the standing committees is noted below along with comments : Budget Committee T. Henshaw (Treasurer) E. Shelley H. Turner This Committee has dealt extensively with finance, budget, and salary matters . In addition to being involved in the normal 1985-1986 budget formulation, the Committee will be continuing the study of the Land Management Budget Guidelines (unless this particular assignment is given to a special committee) . Legislative Committee R. Bishop K. Duffy T. Henshaw The purpose and functions of this Committee are set forth in Legislative Committee" adopted b detail in the Policy on g p y the Board on August 10 , 1977 , and in "Policies for Handlinq Legis- lative Matters" , adopted by you on July 25 , 1979 . Current Ad Hoc Committees : The 1984 membership of ad hoc committees is noted below: Dog Committee (established May 10 , 1978) R. Bishop N. Hanko K. Duffy (appointed 7/25/84) R-85­ 01 Page two The Dog Committee 's charge from the Board was to assess staff recommendations on the experimental dog program and return to the Board with recommendations. The Committee held public Committee meetings on October 30 and December 5 to hear public comments and formulate recommendations to the Board. Office Space Committee (established January 28 , 1981) E. Shelley D. Wendin K. Duffy You acted upon the Committee 's report and recommendations at your meeting of April 11, 1984 and decided to retain the Committee on a stand-by basis, but gave no specific, new assignment. Staff has been in contact with Committee members during the office space search. Public Transportation Committee (established April 14, 1982) N. Hanko T. Henshaw (appointed January 25, 1984) This Committee was formed to determine how to approach the matter of public transportation to the park and open space areas and was directed to return to you with a plan of action. Rancho San Antonio Open Space Preserve Upper House Proposal Criteria Formulation Committee (established January 26, 1983) D. Wendin E. Shelley N. Hanko This Committee was formed to formulate and review proposal criteria and make recommendations to the Board for use of the upper house on Rancho San Antonio Open Space Preserve. The Committee reported to you on April 11 , 1984 (see memorandum M-84-36 dated April 5 , 1984) . At that time you deferred any decision on the two structures until the regularly scheduled use and management plan review to allow further investigation of the alternatives. On October 24 , 1984 you adopted the use and management plan recommendations for the structures contained in report R-84-41 dated September 20 , 1984 and memorandum M-84-88 dated October 24, 1984 . The Committee has completed its assignment and could be disbanded. Skyline Rige Open Space Preserve Proposal Evaluation Committee (estab- lished December 14 , 1983; appointments made January 25 , 1984) R. Bishop N. Hanko T. Henshaw The charge of this Committee was to evaluate, in conjunction with POST representatives and a District staff member, the proposals for the Skyline Ridge Open Space Preserve Master Plan and make recommenda- tions to the full Board. The Committee heard presentations from six consultants on March 5 and March 7 , 1984 and made its recommendations to you on April 25 for awarding the contract. The Committee completed its work and could be disbanded. R-85-01 Page three Skyline Ridge Open Space Preserve Master Plan Coordinating Committee (established March 28 , 1984) N. Hanko T. Henshaw H. Turner This Committee was set up as a temporary liaison group with the Peninsula Open Space Trust to discuss the roles of POST and of the Board in the Master Plan study. This Committee should be formally disbanded, since the roles were defined. Fremont Older Open Space Preserve Riding Ring Committee (established March 14 , 1984) D. Wendin N. Hanko K. Duffy The Committee was charged with addressing the possible construction of a riding ring, the construction costs, how and by whom costs should be funded, and how on-going maintenance of the ring should be handled. The neighbor interested in building the ring has dropped his prposal due to the lack of neighborh000d support and, therefore, this Committee could be disbanded. Cupertino Liaison Committee (established October 24 , 1984) K. Duffy T. Henshaw This Committee was requested to meet with members of the City Council of Cupertino to discuss District activities regionally and in the Cupertino area, as well as the pedestrian easement in the Rainbow' s End subdivision and return to the Board within a reasonable period of time, probably after the first of the year if it felt there were any matters for Board consideration. In view of the recent letter from Cupertino that no meeting was necessary at the present time, the Committee could be disbanded. This would not preclude informal lunch meetings as has been done in the past. Thornewood Restoration Review Committee (established November 10, 1982) H. Turner serves as the Board appointee to this Committee. The Committee met on-site for a progress review on May 24 , 1984 . Picchetti Winery Restoration Review Committee (established October 27 , 1982) K. Duffy serves as the Board' s appointee to the Committee which has been inactive, although staff has been in contact with Committee mem- bers regarding progress at the winery over the last year. Santa Clara County Parks Liaison Committee (established November 28 , 1984) K. Duffy T. Henshaw Members of this Committee were appointed to share liaison duties with the Santa Clara County Parks and Recreation Commission. R-85- 01 Page four Recommendation: I recommend that on January 23 , 1985 you 1 . appoint the Budget and Legislative Committees for 1985; 2. make other committee assignments , adjustments, and appointments you wish; and 3 . disband the following Committees : Rancho San Antonio Open Space Preserve Upper House Proposal Criteria Formulation Committee Skyline Ridge Open Space Preserve Proposal Evaluation Committee Skyline Ridge Open Space Preserve Master Plan Coordinating Committee Cupertino Liaison Committee Fremont Older Open Space Preserve Riding Ring Committee R-85-06 (Meeting 85-02 Jan. 23 , 1985) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REPORT January 17 , 1985 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Proposed Procedure for Implementing Brown Act Amendments Regarding Land Negotiations Introduction: The Midpeninsula Regional Open Space District has boundaries which encompass a 330 square mile area of northern Santa Clara and southern San Mateo Counties and about 550, 000 residents. The District was established by the voters to acquire and protect a regional recreational greenbelt in the foothills of the Santa Cruz Mountains and in the baylands at the fringe of the heavily urbanized midpeninsula region. The District manages about 18 , 500 acres of land for public use. Key to the success of the District ' s program has been the ability to acquire property predominantly through open market negotiations with willing sellers, including many transactions that are initiated by the landowners themselves. This has enabled the District to acquire land at fair market value, or even as bargain sales or outright gifts, thereby stretching the District 's tax dollars and returning those benefits in the form of additional open space lands. It is essential to the District' s program of acquiring open space shown on the District' s publicly adopted Master Plan for staff to be able to discuss negotiations on specific parcels in closed session with the District ' s Board before knowledge that negotiations are taking place becomes public. Not only would the District be exposed to opportunistic third parties, good faith negotiations with landowners could suffer, since most owners consider such discussions to be per- sonal and confidential. On the other hand, after an option has been obtained, the District ' s Board of Directors has always made the actual decision to acquire (as opposed to the decision to negotiate) after aqendizing the item and inviting public comment at a Board meeting. The District ' s Master Plan was adopted after many public Board meetings as well as a whole series of presentations to Boards of Supervisors, City Councils, Planning Commissions, and any other public body who would listen. The Master Plan document lists Open Space Acquisition Policies and has sections on Open Space Lands Evaluation and Implementation. The map in the Master Plan document is a composite rating for various land areas of the suitability of lands in meeting the various beneficial functions of open space, such as Protection of Natural Vegetation or Outdoor Recreation. The Policies and the practical Factors Affecting MROSD Land Acquisition Decisions that are listed all come into play during an acquisition decision. R-85-06 Page two True to publicly adopted policy, the District has acquired fee title to and easements over land within this planning area. Unlike the usual park acquisition programs where discrete proposed park loca- tions are publicly identified and then acquisition attempted, the District ' s long-term greenbelt program allows for acquisition of virtually any undeveloped land within the planning area when that land is available. The result has been an evolution from an early checkerboard pattern of acquisition to a much more continuous assem- blage of lands. To implement such a cost effective program, the District has dealt with many, many landowners or their representatives throughout the planning area, sometimes being able to strike a deal and sometimes not. The ability of the Board of Directors in fulfilling its obligation to the electorate to give direction to staff while not tipping the District ' s hand before staff can privately negotiate and bring a solid proposal to the Board in public has been a key to the District' s program. SB 2216 : Senator Keene ' s bill SB 2216 which was passed by the State Legislature in 1984 and subsequently signed by the Governor took effect on January 1. As the accompanying report dated January 16, 1985 from the District' s Legal Counsel to you explains, the bill made a number of amendments to the Brown Act regarding criteria for holding closed sessions of governmental meetings in California. In the letter of December 13, 1984 to me (attached to the report from Legal Counsel) , Senator Keene clarified his intent in the legislation regarding the conditions under which land negotiations can be discussed in closed session. The procedure proposed herein has been formulated to be in accord with these conditions. Proposed Procedure: The proposed procedure initially involves adoption of a resolution by the Board of Directors. The resolution would refer to a parcel map which would be an overlay to the District ' s adopted Master Plan. The parcels would cover the planning area (green area) on the Master Plan map as well as the three places where the Dis- trict ' s Sphere of Influence encompasses areas somewhat beyond the District' s boundaries. Parcels would be numbered and keyed to a list of property owners. The map and list would, of course, be available to the public. Since the parcel map and list is not an acquisition plan, no discrimination or judgments will be made as to which parcels are to be included or excluded (except for obvious pockets of dense development) ; all parcels in the area defined above which are large enough to identify will be shown. If the Board later wishes to dis- cuss in closed session a parcel not on the list, the parcel would have to be added in open public meeting first unless it fell under some litigation-related exception. The resolution would also authorize staff to investigate the parcels on the list, to negotiate on them, and to bring them to the Board in closed session. Since there is so much detailed map work to be done and the procedure needs to be adopted promptly so that discussions can be held in closed session, the initial map and list will be somewhat incomplete. A few months after initial adoption, the map and list can be refined. Sub- sequent updates would be done as needed as parcel lines or owners changed. Recommendation: I recommend that you direct Legal Counsel to prepare a resolution an the General Manager to prepare the map and list to implement the procedure proposed herein and to return these to you on a February agenda for further consideration. R-85-05 (Meeting 85-02 Jan. 23, 1985) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REPORT January 16, 1985 TO: Board of Directors FROM: Stan Norton, Legal Counsel SUBJECT: 1984 Amendments to Government Code Sections 54956. 8 and 54956. 9 (The Brown Act) by SB 2216 (Ch. 1126) In its 1984 session the Legislature passed the above two new sections as amendments to the California Open Meeting Law (The Brown Act) , effective January 1, 1985. Section 54956.8 provides that a local legislative body may meet in closed session under specified condi- tions "to give instructions to its negotiator regarding the price and terms of payment for the purchase, sale, exchange or lease" of real property. Section 54956. 9 essentially codifies the attorney- client privilege as it relates to local agencies in discussing pending litigation with legal counsel. A copy of Chapter 1126 is attached for your convenience. Section 54956 . 8 . This section, dealing with land negotiations, authorizes closed sessions after the District has identified in open public session the property or properties which the negotia- tions may concern and the person or persons with whom its negotiator may negotiate. A question was presented by the District to the bill ' s author, Senator Barry Keene, as to an acceptable procedure for the Board ' s giving "blanket" authorization by showing specific parcels on a master plan. Senator Keen' s response dated December 13 , 1984 is attached. He notes that he amended the bill to accommodate concerns of the District to avoid "overburdening your district or compromising its ability to reach favorable acquisition agreements" and states a master plan approach satisfies the requirements of the section if three conditions are met: 1) The plan identifies specific parcels for possible future acqui- sition. 2) The Board clarifies that it is specifically authorizing negotia- tions concerning the parcels in the plan, or as many of them as the Board cares to include in the authorization. 3) The plan includes the names of the owner (s) of the parcels. Section 54956. 9. As previously stated, this section basically codi- fies the attorney-client privilege as it authorizes closed sessions for a local agency to discuss pending litigation with legal counsel . R-85-05 Page two "Pending litigation" includes the following situations : a) An adjudicatory proceeding has formally been initiated. b) (1) A point has been reached where the legislative body believes, on the advice of counsel, there is a significant exposure to litigation, or (2) The legislative body is meeting to decide whether a closed session is authorized under subparagraph (1) above. c) The legislative body is deciding whether to initiate litigation. Before holding the closed session, the Board is to state publicly which subdivision applies and identify any applicable existing liti- gation. Before or within one week after the closed session, legal counsel for the agency shall present to the legislative body a memorandum stating the basis for the closed session, identifying any existing litigation, and the memorandum shall remain confidential until the pending litigation is finally completed or settled. Implicit in the holding of a closed session under this section is the view of legal counsel that a discussion in open session would prejudice the position of the local agency in the pending litigation or in attempts at settlement. Senate Bill No. 2216 CHAPTER 1126 An act to add Sections 6254.1,54956.8,and 54956.9 to the Govern- merit Code, relating to local government. [Approved by Governor'Swptember 13, 19M. Filed with Sm-ri-tary of State Swo-mix-r 14, 1984.1 I.F.CISLATIVE COLINSFUS DIGES-r SB 2216, Keene. Local legislative bodies: meetings. Existing law requires, with certain exceptions authorizing meetings in executive session, that the meetings of local legislative bodies be open and public. Existing law also provides that,with specified exceptions,materials in the possession of governmental entities are public records subject to disclosure. This bill would permit the legislative body of a local agency to meet in closed session with its negotiator for purposes of giving instructions regarding the price and terms of payment for the purchase, sale, exchange, or lease of property by or for the local agency, tinder specified conditions. The bill would also permit the legislative body of a local agency to meet in closed session to confer with its legal counsel regarding pending litigation,under specified conditions.The bill would require the legal counsel of the legislative body of the local agency to prepare and submit to the body a memorandum stating the specific reasons and legal authority for the closed session which would not be a public record subject to disclosure until the pending litigation has been finally adjudicated or otherwise settled. The people of the.5titte of California do enact its fallouts. SEC TION, 1. Section 6254.1 is added to the Government Code,to read: 6254.1. Nothing in this chapter or other provision of law shall be construed to require the disclosure of it memorandum submitted to the legislative body of a local agency by its legal counsel pursuant to Section 54956.9 until the pending litigation has been finalk adjudicated or otherwise settled. The memorandum shall be protected by the attorney work-product privilege until the pending litigation hits been finally adjudicated or otherwise settled. SEC. 2. Section 54956.8 is added to the Government Code, to read: 54956.8. Notwithstanding any other provision of this chapter, a legislative body of a local agency may hold a closed session with its negotiator prior to the purchase, sale, exchange, or lease of real W. M ` 3 Ch. 1126 —2•— --3— Ch. 1126 property by or for the local agency to give instructions to its The legal counsel of the legislative body of the local agency shall negotiator regarding the price and terms of payment for the prepare and submit to the body a memorandum stating the specific purchase, sale, exchange, or lease. reasons and legal authority for the closed session.If the closed session Ilowever, prior to the closed session, the legislative body of the is pursuant to subdivision (a), the memorandum shall include the local agency shall hold an open and public session in which it title of the litigation. If the closed session is pursuant to subdivision identifies the real property or real properties which the negotiations (b) or (c), the memorandum shall include the existing facts and may concern and the person or persons with whom its negotiator circumstances on which it is based.The legal counsel shall submit the may negotiate. memorandum to the body prior to the closed session if feasible,and For the purpose of this section, the negotiator may be a member in any case no later than one week after the closed session. The of the legislative body of the local agency. memorandum shall be exempt from disclosure pursuant to Section For purposes of this section, "lease includes renewal or 6254.1. renegotiation of it lease. For purposes of this section,`.litigation"includes any adjudicatory Nothing in this section shall preclude a local agency from holding proceeding, including eminent domain, before a court, a closed session for discussions regarding eminent domain administrative body exercising its adjudicatory authority, hearing proceedings pursuant to Section 54956.9. officer, or arbitrator. SEC. 3. Section 54956.9 is added to the Government Code, to read. 54936.9. Nothing in this chapter shall be construed to prevent a legislative body of a local agency,based on advice of its legal counsel, from holding a closed session to confer with,or receive advice from, its legal counsel regarding pending litigation when discussion in open session concerning those matters would prejudice the position of the local agency in the litigation. For purposes of this section,litigation shall be considered pending when any of the following circumstances exist: (a) An adjudicatory proceeding before a court, administrative body exercising its adjudicatory authority, hearing officer, or arbitrator, to which the local agency is a party, has been initiated formally. (b) (1) A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant <> exposure to litigation against the local agency; or (2) Based on existing facts and circumstances,the legislative body of the local agency is meeting only to decide whether it closed session is authorized pursuant to paragraph (1) of this subdivision. (c) Based on existing facts and circumstances,the legislative body of the local agency hits decided to initiate or is deciding whether to initiate litigation. Prior to holding a closed session pursuant to this section, the legislative body of the local agency shall state publicly to which subdivision it is pursuant. If the session is closed pursuant to subdivision (a), the body shall state the title of or otherwise specifically identify the litigation to he discussed, unless the body states that to do so would jeopardize the agency's ability to effectuate service of process upon one or more unserved parties, or that to do so would jeopardize its ability to conclude existing settlement negotiations to its advantage. 92 90 92 RX) Ch. 1126 —2— Ch. 1126 property 1)), or for the local agency to give instructions to its The legal counsel or the legislative body of the local agency shall negotiator regarding the price and terms of payment for the prepare and submit to the body a memorandum stating the specific purchase, sale, exchange, or lease. reasons and legal authority for the closed session.If the closed session I lowever, prior to the closed session, the legislative body or the is pursuant to subdivision (u), the memorandum shall include the local agency shall hold con open and public scssioti in which it title or the litigation. if the closed session is pursuant to subdivision identifies the real property or real properties which the negotiations (b) or (c), the memorandum shall include the existing facts and may concern and the person or persons with whom its negotiator circumstances on which it is based.The legal counsel shall submit the may negotiate. memorandum to the body prior to the closed session if feasible,and For the purpose of this section, the negotiator may be a member in any case no later than one week after the closed session. The of the legislative body of the local agency. 'Memorandum shall be exempt from disclosure pursuant to Section For purposes of this section, '*lease" includes renewal or 6254.1. renegotiation of a lease. I For purposes of this section,"litigation"includes any adjudicatory Nothing in this section shall preclude a local agency from holding 'proceeding, including eminent domain, before a court, closed session for discussions regarding eminent domain `administrative body exercising its adjudicatory authority, hearing proceedings pursuant to Section 54956.9. . officer, or arbitrator. SEC. 3. Section 54956.9 is added to the Covernment Code, to read: 54956.9. Nothing in this chapter shall be construed to prevent a legislative body of a local agency,based on advice of its legal counsel, from holding closed session to confer with,or receive advice from, its legal counsel regarding pending litigation when discussion in open session concerning those matters would prejudice the position of the local agency in the litigation. For purposes of this section,litigation shall be considered pending when any of the following circumstances exist: (a) An adjudicatory proceeding before it court, administrative body exercising its adjudicatory authority, hearing officer, or arbitrator, to which the local agency is a party, has been initiated formally. (b) (1) A point has been reached where, in the opinion of the legislative body of the local agency on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the local agency; or (2) Based on existing facts and circumstances,tile legislative body of,the local agency is Inectilig only to decide whether it closed session is authorized pursuant to paragraph (1) of this subdivision. (c) flased on existing facts and circumstances,the legislative body of,the local agelle), has decided to initiate or is deciding whether to initiate litigation. Prior to holding it closed session pursuant to this, section, tile legislative body of the local agency shall state publicly to which subdivision it is pursuant. If the session is closed pursuant to subdivision (a), the body shall state the title of or otherwise specifically identify the litigation to he discussed, unless the body states that to(to so would Jeopardize the agency's ability to effectuate service of process upon one or more unserved parties, or that to do so would Jeopardize its ability to conclude existing settlement negotiations to its advillitage, STATE CAPITOL, Room 2032 STANDING COMMITTEES, SACRAMENTO, CA 95814 4916)445-337S CHAIRMAN. JUDICIARY BANKING AND COMMERCE 533 G STREET GOVERNMENTAL OnGANmAnoN EUREKA,CA SSS01 INSURANCE. CLAIMS AND (70-A 443-4816 (I CORPORATIONS T LOCAL GOVERNMENT 631 TENNassal STREET V.I.Infifornia $tate �enate JOINT COMMITTEES: VALLEJO.CA 94590 (707) 557-0190 CHAIRMAN. FISHERIES AND A04JACULTURE LEGISLATIVE RETIREMENT 8OARD5,COMMISSIONS AND BARRY KEENE COUNCILS- SENATOR. 2ND DISTRICT COASTAL CONSERVANCY JUDICIAL COUNCIL LAW R"StON CommtssicN DEL NORTE. HumsoLoT. MENDOCINO. WESTERN STATES LEGISLATIVE SOLANO AND SON COUNTIES FORESTRY TASK FORCE WILDLIFE CONSERVATION BOARD CHAIRMAN, SENATE JUDICIARY COMMITTEE SES-CT COMMITTEES: FOREST LANDS ISSUES MARITIME INDUSTRY December 13 , 1984 Mr. Herbert Grench, General Manager Midpeninsula Regional Open Space District 375 Distel Circle, Suite D-1 Los Altos , California 94022 Dear Mr. Grench: At Ralph Heim' s request, I'm writing to clarify my intent as the author of Senate Bill 2216 of 1984 , which added Section 54956 .8 to the Government Code. At the Midpeninsula Regional Open Space District' s request, I amended the bill to state: 54956 .8 Notwithstanding any other provision of this chapter, a legislative body of a local agency may hold a closed session with its negotiator prior to the purchase, sale, exchange, or lease of real property by or for the local agency to give instructions to its negotiator regarding the price and terms of payment for the purchase, sale, exchange, or lease. However, prior to the closed session, the legislative body of the local agency shall hold an open and public session in which it identifies the real property or real properties which the negotiations may concern and the person or persons with whom its negotiator may negotiate. For the purpose of this section, the negotiator may be a member of the legislative body of the local agency. For purposes of this section, "lease" includes renewal or renegotiation of a lease. Nothing in this section shall preclude a local agency from holding a closed session for discussions regarding eminent domain proceedings pursuant to Section 54956 .9 . (Emphasis added. ) The general intent of the section is to give the public reasonable, timely notice of what parcels may be bought , sold, DEC 13 1984 • -2- exchanged or leased, and who may sell, buy, exchange or lease then. As I understand your specific question, it is: Does adoDtion of your eistrict' s master plan in an open and public meeting satisfy the recuirements of the second paragraph of the section? The answer is "yes" if each of three conditions is met: 1 . '?'he master plan identifies specific parcels for possible future acquisition, as I understand it does . 2 1 When your Board of Directors adopted the master plan, it made it clear to the public that it was authorizing negotiation , or the specific parcels identified in the plan. If there is a serious question about whether the board made this clear at the time of adoption, I suggest that the board resolve the question now by specifically authorizing negotiations concerning the parcels in the master plan, or as many of them as the board cares to include in the authorization. 3. The master plan includes the names of the owners of each of the specific parcels . The phrase "the person or persons with WI-Lom its negotiator may negotiate" is intended to mean the potential sellers , buyers , exchangers and leasers, not their attorneys or other negotiators . Again, if the master plan does not clearly identify the current owners of the parcels identified for possible acquisition, the board should satisfy the requirement by identifying them now in an open and publIC meeting. If, after the board satisfies the requirements of the second paragraph, it decides to authorize negotiations for any other parcels or with any other owners , it can simply identify the parcels and owners in another open meeting. I hope this answers your question and provides you with a procedure that gives the public the notice that the law contemplates without overburdening your district or compromising its ability to reach favorable acquisition agreements . Please feel free to contact me if I can provide you with any further- information. Sincerely, e- BAR-PY KEEL BK:bge- R-85-03 (Meeting 85-02 Jan. 23, 1985) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REPORT January 11, 1985 TO: Board of Directors FROM: H. Grench, General Manager CONTRIBUTORS: C. Britton, Land Acquisition Manager; D. Hansen, Land Manager; C. MacDonald, Public Communications Coordina- tor; and J. Fiddes, Administrative Assistant SUBJECT: Program Evaluation for 1984-1985 and Setting of Priorities for 1985-1986 Discussion: The purpose of this agenda item is to (1) review progress since July 1, and in most cases through December 31, 1984 , on the key projects and activities given in the 1984-1985 Action Plan for each of the District' s programs and subprograms, and (2) to present for your consideration proposed objectives, as well as key projects and activities, for each of the programs and subprograms for the coming fiscal year. This material will be used as the basis for the preliminary 1985-1986 Action Plan. The format for relaying information in the progress sections of the report is somewhat different from previous reports. I felt that a more succinct approach would assist you in reviewing this interim report as well as save time in its preparation. There are no changes proposed at this time in the objectives for any of the District's programs or subprograms. At your January 23 meeting, staff will review for you the major changes proposed in various key projects and activities. Recommendation: I recommend that, after discussion and possible modi- fication, you accept the program evaluation for the first part of fiscal year 1984-1985 and that you tentatively adopt the key projects and activities for 1985-1986. At this time, I am planning to return to you at the February 27 meeting with the Prelimimary Action Plan for the 1985-1986 fiscal year. R-85-03 Page Two OPEN SPACE ACQUISITION PROGRAM Negotiations Subprogram 1984-1985 Objective The objective of the Negotiations Subprogram is to provide for the acquisition of all real property rights necessary to secure a recreational greenbelt in the foothills and baylands, utilizing the major portion of the District's income. 1984-1985 Key Projects and Activities 1. Eliminate the Previous Land Commitments backlog by completing the acquisition of the Novitiate, Hybl, and Mt. Umunhum properties. PROGRESS: Novitiate and Hybl acquisitions completed. 2. Convert the budgeted funds in the New Land Commitments budget category into strategic open space lands at desirable prices (fair market value or less) including, where possible, private financing with favorable terms. PROGRESS: Eight parcels totaling 268 acres acquired at a cost of approximately $350,000. Private financing in the amount of $95,000 at 8. 5% over- 10 years obtained. 3. Work with Peninsula Open Space Trust to complete at least one acquisition project, within the District's Sphere of Influence, that significantly furthers the District's overall open space goals. PROGRESS: World College West parcel transferred from Peninsula Open Space Trust to the State Lands Commission. Guenther/Lohr transaction completed adjacent to Skyline Ridge Open Space Preserve. Gift of one acre former Pacific Gas and Electric parcel trans- ferred to District as matching gift for San Mateo County Baylands Reserve grant. -35-03 Page Three R Proposed 1985-1986 Objective The objective of the Negotiations Subprogram is to provide for the acquisition of all real property rights necessary to secure a recreational greenbelt in the foothills and baylands, utilizing the major portion of the District's income. Proposed 1985-1986 Key Projects and Xctivities 1. Eliminate the Previous Land Commitments backlog by completing the acquisition of the Mt. Umunhum property. 2. Convert the budgeted funds in the New Land Commitments budget category into strategic open space lands at desirable prices (fair market value or less) including, where possible, private financing with favorable terms. 3. Work with Peninsula Open Space Trust to complete at least one acquisition project within the District's Sphere of Influence that significantly furthers the District's overall open space goals. R-85-03 Pace Four OPEN SPACE ACQUISITION PROGRAM Special Projects Subprogram 1984-1985 objective The objective of the Special Projects Subprogram is to establish and maintain a broad base for the acquisition program by coordinating District efforts with private and other public agencies, to develop additional acquisition revenue sources, and to provide the critical information necessary to a successful acquisition program. 1984-1985 _Key Projects and Activities 1. Eliminate the Novitiate joint project backlog (see Negotiations Subprogram) and keep abreast of grants available to the District. Submit at least one Land and Water Conservation Fund grant request, at least one Coastal Conservancy grant request, at least one 1934 State Parks Bond Act grant request, and at least one Roberti-Zlberg grant request, if programs are funded. PROGRESS: Novitiate project completed. New Land and Water Grant application being prepared. First half of 1984 Parks Bond Act grant (Novitiate) completed (Roberti-Zlberg program funding) . 2. Seek and encourage agencies and groups to undertake sole or joint acquisition projects which will preserve additional open space. Initiate at least one joint project with Santa Clara County. PROGRESS: San Mateo County has committed to acquire certain trail rights south of Dumbarton bridge. Peninsula Open Space Trust is working with Santa Clara County on the 5-Year Plan which incor- porates District cooperative projects. State Park acquisitions recommended for 1984 Parks Bond Act funding. 3. Analyze, in conjunction with Open Space Management Program, par- ticular geographic areas of the District, such as the San Mateo County baylands, to develop acquisition recommendations and project costs. PROGRESS: The baylands area south of Dumbarton bridge has been analyzed for a multi-jurisdictional project. Paqe Five Proposed 1985-1986 Objective The objective of the Special Projects Subprogram is to establish and maintain a broad base for the acquisition program by coordinating District efforts with private and other public agencies , to develop additional acquisition revenue sources , and to provide the critical information necessary to a successful acquisition program. Proposed 1985-1986 Key Projects and Activities 1. Complete the San Mateo County Baylands Reserve federal Land and Water Conservation Fund grant and keep abreast of other grants available to the District. Submit at least one Land and Water Conservation Fund grant request and at least one 1984 State Parks Bond Act grant request. 2. Seek and encourage agencies and groups to undertake sole or joint acquisition projects which will preserve additional open space such as the San Mateo County section of the Bayfront Trail. 3. Analyze, in conjunction with Open Space Management Program, par- ticular geographic areas of the District, such as the San Mateo County baylands north of Dumbarton bridge, to develop acquisition recommendations and project costs. R-85-03 Page mix OPEN SPACE ACQUISITION PROGRAM Enterprise Activities Subprogram 1984-1985 Objective The objective of the Enterprise Subprogram is to manage all the District's revenue producing activities in such a way as to maximize income from Enterprise accounts consistent with Open Space Management policies and to explore new compatible activities. 1984-1985 Key Projects and Activities 1. Administer all leases and rental accounts, updating rental rates and other lease conditions as opportunities arise, to maximize income consistent with Open Space Management policies. PROGRESS: Rental rates to be reviewed in May for July 1, 1985 adjustments. All accounts are current. Ranger residence shift completed. 2. Carry out maintenance and improvements to rental houses to keep buildings and grounds in a safe, sanitary and attractive condition and to increase net rental income. PROGRESS: Purisima Ranger residence carport bid awarded. Regraveled driveway to former Incerpi house. 3. Prepare cost/benefit studies on a case by case basis as major repair and rental decisions arise. PROGRESS: Preliminary study completed on Rancho stable facility. R-85-03 Page Seven Proposed 1985-1986 Objective The objective of the Enterprise Subprogram is to manage all the District' s revenue producing activities in such a way as to maximize income from Enterprise accounts consistent with Open Space Management policies and to explore new compatible activities. Proposed 1985-1986 Key Projects and Activities 1. Administer all leases and rental accounts, updating rental rates and other lease conditions as opportunities arise, to maximize income consistent with Open Space Management policies. 2. Carry out maintenance and improvements to rental houses to keep buildings and grounds in a safe, sanitary, and attractive condition and to increase net rental income. 3. Prepare cost/benefit studies on a case by case basis as major repair (or improvement) and rental decisions arise. 4. Provide for interim caretaker/leasehold income for former Almaden Air Force Station at Mt. Umunhum when acquired. Page Eight R-85-03 OPEN SPACE MANAGEMENT PROGRAM Planning, Designand Development Subproaram 1984-1985 Objective The objective of the Planning, Design and Development Subprogram is to provide short term and long range acquisition planning and the formula- tion and review of use and management plans, as well as overseeing the physical implementation of capital improvements such as site development and resource management, master and other special plans. 1984-1985 Key Projects and Activities 1. Develop, review, and coordinate the implementation of Board approved use and management plans in accordance with Relative Site Emphasis Policies, including commencement of planning studies for the site renovation of the Mt. Umunhum Area of the Sierra Azul 0-,Den Space Preserve, and designing public use facilities for the Hassler site. PROGRESS: Use and management plans on schedule. Planning not yet started at Hassler or Umunhum. 2. Continue the liaison efforts of multi-jurisdictional projects, speci- fically the planning and implementation of the Bayfront Trail and the Kennedy Road parking area. PROGRESS: Planning with San Mateo County and others continues on Bayfront Trail and has commenced on the Kennedy Road (Los Gatos) and Purisima Creek Redwoods (San Mateo County, State) projects. 3. Evaluate Open Space Management planning and field staffing needs in light of increased acreage and of District land holdings, and make recommendations, as required, to the Board for implementation through the regular budget process. PROGRESS: Just commencing. 4. Complete coordination of the master planning for the Skyline Ridge Open Space Preserve and commence implementation under Board direc- tion of the first portion of the master plan, in cooperation with Peninsula Open Space Trust. PROGRESS: Coordination on the Skyline Ridge master planning contin- ues with Peninsula Open Space Trust, 2M, and others. The project is approximately one month behind schedule. 5. Refine policies for use of District lands and facilities by neigh- borhood and other non-profit groups. PROGRESS: New policies are being drafted. R-85-03 Page Nine Proposed 1985-1986 Objective The objective of the Planning, Design and Development Subprogram is to provide short term and long range acquisition planning and the formula- tion and review of use and management plans, as well as overseeing the physical implementation of capital improvements such as site develop- ment and resource management, master and other special plans. Proposed 1985-1986 Key Projects and Activities 1. Develop, review, and coordinate the implementation of Board approved use and management plans in accordance with Relative Site Emphasis Policies, including commencement of planning studies for the site renovation of the Mt. Umunhum Area of the Sierra Azul Open Space Preserve, and design of public use facilities for the Hassler site. 2. Continue the liaison efforts Of multi-jurisdictional projects, specifically the planning and implementation of the Bayfront Trail and the Purisima Creek Redwoods Open Space Preserve. 3. Commence or continue implementation of the Master Plan for the Skyline Ridge Open Space Preserve in cooperation with Peninsula Open Space Trust. 4. Implement the plan for staffing changes for Open Space Management as approved by the Board of Directors. 5. Update District Master Plan. 6. Complete a plan of action for Natural Resource Categorization and Management Planning of District preserves under policies adopted by the Board. R-85-03 Pacre, Ten , OPEN SPACE MA14AGEMENT PRG AM Operations, Maintenance and Volunteer Subprogram 1984-1985 Objective The objective of the Operations, Maintenance and Volunteer Subprogram is to provide responsible stewardship of District lands by furnishing those public safety, maintenance, and resource protection services necessary for the effective management of these lands. An emphasis of this subpro- gram is to increase public education regarding natural features and aware- ness regarding proper use of these lands, as well as to maximize the volunteer support to aid in the physical implementation of capital im- provements. 1984-1985 Key Projects and Activities 1 . Review current field staff positions and complete implementation of revised deployment and scheduling program for District field staff, including opening a Ranger satellite yard at Skyline Ridge Open Space Preserve, as approved. PROGRESS: Field staff positions reviewed. New deployment, sched- uling program, and satellite yard implemented. 2. Complete evaluation of the District's experimental dog program and extend program under Board direction if warranted. PROGRESS: Dog program evaluated by staff and Dog Committee. Reports to the Board in preparation. 3 . Implement one new site development project with Peninsula Open Space Trust utilizing volunteer support. Increase volunteer support by 30% by utilizing the Trails Information and Volunteer Center, the California Conservation Corps, and Peninsula Open Space Trust for site development and maintenance. PROGRESS: Peninsula Open Space Trust is committed to aid District for up to 10% of total costs of both Purisima Creek and Kennedy Road projects. Trails Information and Volunteer Center has in- creased volunteer aid to the District and is also committed on the Purisima and Kennedy projects. Five year project list was sent to the California Conservation Corps. Progress on volunteer support to meet goal for site development pro- jects on track. 4. Conduct a docent interpretive program, using Los T- ra-ncos Open Space Preserve, Rancho San Antonio Open Space Preserve, and Monte Bello Open Space Preserve, with outreach programs on Purisima Creek Redwoods open Space Preserve, Long Ridge Open Space Preserve, Windy Hill Open Space Preserve, and others as guided by Relative Site Emphasis Policies. Continue to conduct spring wildflower walks at Edgewood. PROGRESS: Docent programs have occurred to date at all sites listed,, except Long Ridge and Picchetti. Planning for spring activities in progress. 5. Provide for security of buildings on Mt. Umunhum and Hassler. Com- plete structure demolition or renovation and security, under Board direction, of the buildings on Rancho San Antonio, Hassler, Coal Creek, Russian Ridge, Long Ridge, and Windy Hill Open Space Preserves . PROGRESS: Security in effect at Hassler. Mt. Umunhum not yet owned by District. Demolitions partially completed at Windy Hill, Russian Ridge, and Coal Creek Open Space Preserves. All approved demolitions currently pending or partially done are to be completed by the end of the fiscal year. R-85-03 Page Eleven Proposed 1985-1986 Objective The objective of the Operations, Maintenance and Volunteer Subprogram is to provide responsible stewardship of District lands by furnishing those public safety, maintenance, and resource protection services neces- sary for the effective management of these lands . An emphasis of this subprogram is to increase public education regarding natural features and awareness regarding proper use of these lands, as well as to maximize the volunteer support to aid in the physical implementation of capital im- provements. Proposed 1985-1986 Key Projects and Activities 1 . Provide for security of buildings on Mt. Umunhum and complete struc- ture demolition or renovation, under Board direction, of the build- ings on Hassler, Mt. Umunhum, and Rancho San Antonio Open Space Preserves. - 2. Implement at least one new site development project with Peninsula Open space Trust utilizing volunteer support. Increase volunteer support by 30% by utilizing the Trails Information and Volunteer Center, the California Conservation Corps, and Peninsula Open Space Trust for site development and maintenance. 3. Conduct a docent interpretive program, using Los Trancos Open Space Preserve, Rancho San Antonio Open Space Preserve, and Monte Bello Open Space Preserve, with outreach programs on other Preserves as guided by Relative Site Emphasis Policies. Continue to conduct spring wildflower walks at Edgewood. 4. Evaluate success of written field policies, new field staff deploy- ment program, and field staff position changes and present any further proposed changes to the Board in spring, 1986. R-85-03 Page- Twelve PUBLIC COMMUNICATIONS AND GOVERNMENTAL LIAISON PROGR:-I_IM Public Participation and Education Subprogram 1984-1985 Objective The objective of the Public Participation and Education Suburc>grar-I is to generate greater public awareness, involvement, and sun, ,,:,ort of the District through a continuing campaign to inforr and educate the constituency about the District's sites, programs, and goals. 1984-1985 Key Projects and Activities 1. Continue to print and distribute the Openspace newsletter and/or other District publications in line with the consensus of the B-oard which followed the publications workshop. PROGRESS: Two issues printed and distributed, 8,500 copies each. Mailing list now about 5,200. 100 contributions between 7/1 - 12/31 totalling $1,245. "Pruning" experiment underway.Newsletters and all-site brochures sent to all the libraries, city halls, park and recreation departmentsand chambers of commerce in the District for people to pick up. 2 . Continue efforts to encourage District constituents to make use of District sites in accordance with Relative Site Emphasis Policies and to be involved in the planning for their development. PROGRESS: Skyline Ridge Master Plan the major focus for these efforts, which included special news releases, flyers, newspaper features, site tour, and meeting notices in newsletters. Other sites have been publicized in cooperation with Open Space Management and in conjunction with Docent Walks, etc. 3- Expand the program of public presentations and displays with new materials, participants, and methods such as the use of video taping. PROGRESS: New display materials completed. Schedule now being developed for sending them out to public buildings. "Brown Bag Lunch" planned here for ASK employees and other neighbors. Working with PCC to present series of noontime slide-show talks to businesses and industries. Page Thirteen Proposed 1985-1986 Objective The objective of the Public Participation and Education Subprogram is to generate greater public awareness, involvement, and support of the District through a continuing campaign to inform and educate the con- stituency about the District' s sites, programs, and goals. Proposed 1985-1986 Key Projects and Activities 1. Schedule one or two special events to encourage site use and to publicize District. Possibilities include photo contest, orien- teering, birding, geology day, etc. Consider also a big picnic with all the groups involved with the District. 2. Based on demographic data from GRC Survey and other information, target low awareness areas for special publicity about MROSD. 3. Continue to print and distribute the Openspace newsletter and/or other District publications in line with the consensus of the Board which followed the publications workshop. 4. Expand program of public presentations and displays with new materials and participants, with emphasis on noontime presentations to business and industry (if these prove successful in 1984-1985) . 5. If feasible, try a pilot program of placing permanent :MROSD "hand- out stations" in selected libraries or other public buildings in each county. R-85-03 Page Fourteen PUBLIC COMMUNICATIONS AND GOVERNMENTAL LIAISON PROGRAM Public and Private Liaison Subprogram 1984-1985 Objective The objective of the Public and Private Liaison Subprogram is to inform other public agencies and private organizations about the District and to secure legislation to protect the District' s funding and otherwise aid in the accomplishment of the District' s goals. 1984-1985 Key Projects and Activities 1. Accomplish priority items for fiscal year in District' s Legisla- tive Program Utilizing services of Legislative Consultant. PROGRESS : Seven of the eight first and second priority items were accomplished. 2. Conduct another bus tour of District lands for public officials. PROGRESS: Tour planned for May. 3. Hold joint meeting of MROSD Board with Santa Clara County Parks and Recreation Commission. PROGRESS: Completed, R-85-03 Page Fifteen -Proposed 1985-1986 Objective The objective of the Public and Private Liaison Subprogram is to in--Fo-=, other public agencies and private organizations about the District and to secure legislation to protect the District' s funding and otherwise aid in the accomplishment of the District' s goals. R_ropo_56d 1985-1986 Key_ Projects and activities 1. Accomplish priority items for fiscal year in District's Legislative Progra-m utilizing services of Legislative Consultant. 2. If interest continues, conduct another bus tour of District lands for public officials and key staff. 3. Hold a joint meeting with San Mateo County Parks and Recreation Co=-ission. 4. Schedule Board members to make presentations sometime during the year to each city in their wards that wishes a presentation. 5. Send annual progress report to government officials throughout District. R-85-03 Page Sixteen PUBLIC COMMUNICATIONS AND GOVERNMENTAL LIAISON PROGRAM Media Subprogram 1984-1985 Objective The objective of the Media Subprogram is to inform the public as fully as possible about the District' s purposes and activities through news stories, features, and public service announcements in the press, and on radio and television. 1984-1985 Key Projects and Activities 1. Conduct a bus tour of District lands for representatives of the media. 4 PROGRESS: ! Plan to schedule one or two tours in Spring. 2. Create and maintain an up-to-date set of fact sheets on various aspects of the District' s activities for distribution to media people and others. PROGRESS: Underway. 3. Produce and distribute a series of public service announcements through Viacom for„airing on public access cable and commercial television. PROGRESS: Underway through ARLO Program at Stanford. R-85-03 Page Seventeen Proposed 1985-1986 Objective The objective of the Media Subprogram is to inform the public as fully as possible about the District's purposes and activities through news stories, features, and public service announcements in the press, and on radio and television. Proposed 1985-1986 Key Projects and Activities 1. Create and maintain an up-to-date set of fact sheets on various aspects of the District's activities for distribution to media people and others. 2. Complete production and distribution of series of public service announcements for airing on public access cable and commercial television. R-85-03 Page Eighteen GENERAL MANAGEMENT AND PROGRAM SUPPORT 1984-1985 Objective The objective of the General Management and Program Support is to provide overall coordination, direction, and administrative base for all District activities so as to maximize the accomplishment of the Board 's policies and directives. 1984-1985 Key Projects and Activities 1. Complete, at Board and staff level, all necessary planning to ensure the District' s move to different facilities by November 1, 1985. PROGRESS: Site survey and narrowing down process well underway. 2. Provide required functions for the election of District directors in Wards 3, 4, and 7. PROGRESS: Completed. 3. Complete personnel needs, structure, salary, and benefit studies and begin implementation, as authorized, of staffing changes in accordance with a plan to be developed. PROGRESS: Administrative study almost complete. 4. If marketing conditions are favorable, market a new note issue for the acquisition of land. PROGRESS: Agenda item imminent for Board decision. 5. Provide necessary interpretation, coordination, direction, and administrative base, including on-going review and updating of personnel-related matters for District's staff and programs, in order to carry out Board policies, Action Plan, and specific actions according to written and unwritten Board priorities. PROGRESS: On track, although some personnel studies and tasks are taking longer to process than was hoped. 6. Continue to promote an atmosphere conducive to generating a crea- tive team effort including at one least n staff workshop retreat. PROGRESS: Usual efforts continue. Fund-raising workshop retreat held. 7. Implement microcomputer system pursuant to systems study. PROGRESS: Uses defined in general"- but bid or proposal specifica- tions not yet written. R-85-03 Paqe Nineteen Proposed 1985-1986 Objective The objective of the General Management and Program Support is to provide overall coordination, direction, and administrative base for all District activities so as to maximize the accomplishment of the Board ' s policies and directives. Proposed 1985-1986 Key Projects and Activities 1. Complete, at Board and staff level, all necessary planning and moving activities to ensure the District' s relocation to different facilities by November 1, 1985, unless current deadline is extended. 2. If marketing conditions are favorable, market a new note issue for the acquisition of land. 3. Provide necessary interpretation, coordination, direction, and ad- ministrative base, including on-going review and updating of personnel-related- matters for District's staff and programs, in order to carry out Board policies, Action Plan, and specific actions according to written and unwritten Board priorities. 4 . Continue to promote an atmosphere conducive to generating a crea- tive team effort, including at least one staff workshop retreat. 5. Complete implementation of microcomputer system. M-85-13 (Meeting 85-02 Jan. 23 , 1985) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM January 16, 1985 TO: Board of Directors FROM: 11. Grench, General Manager SUBJECT: Proposed Annexation of Lands in Which District Holds Interests Introduction: Over the last several years the District has acquired some an t at is contiguous to but just outside the District' s boundary. The ecology, topography, potential use, and relationship to other Dis- trict holdings have made such acquisition as important in serving the District ' s constituency as the neighboring lands just within District boundaries. In 1982 the District annexed miscellaneous District-owned and controlled parcels in San Mateo and Santa Clara Counties that were adjacent to District boundaries and operated as part of District preserves (see M-82-107 dated November 3 , 1982) . Since then the Santa Clara County Local Agency Formation Commission has adopted a Sphere of Influence for the District within which any annexations in the next few years would be expected to occur (see R-83-9 dated March 3 , 1983) . At this time I am proposing that you initiate annexation proceedings for additional miscellaneous parcels in San Mateo County that the District either has title to in fee or in easement. All are within the adopted Sphere of Influence. Discussion: The maps (Exhibits A and B) and table (Exhibit C) which are atf-a ed to the accompanying resolution indicate the parcels in question. Of the 471 acres proposed for annexation, 341 acres are held in fee by the District, and 81 acres will be held in open space and trail easements (a total of 422 acres, or 90a) . The lands held in fee are open for public use and patrolled by District Rangers. The open space easement areas will be monitored for compliance with condi- tions of the easements by District staff. The trail easements will be open to the public and patrolled when trails are developed. The annexations would remove any potential challenge to enforceability of District ordinances based on these lands being outside District r ct boundaries. Furthermore would the annexations lead to greater con- sistency between District ownership of land or rights in land and those lands being within District boundaries. Process: This annexation request would be with consent of 100% of the landowners. The four property owners between the existing District boundaries and the properties proposed herein to be annexed to the southern part of Skyline Ridge Open Space Preserve were contacted to see if they were interested in having their properties included. They did not wish inclusion, and it has not been the District ' s practice to initiate annexation of land in which the District has no property rights (except for the 1983 corrective action that was needed in Sara- toga due to a city boundary realignment) . M-85-13 Page two It is unlikely that the District will receive any part of the to property tax levy from the three privately held parcels proposed for annexation (District-held land would become tax exempt) , since it has been the policy of San Mateo County Board of Supervisors not to provide sharing upon annexation by districts. However, the District' s share of the total taxes from the 1% levy on the three properties would only have been about $20 for the current fiscal year if the properties had already been within the District. The annexation process includes the following three steps: (1) Adoption of a Resolution by the Midpeninsula Regional Open Space District Board of Directors requesting initiation of annexation proceedings; (2) Consideration by the Santa Clara County Local Agency Formation Commission at a public meeting, and if the Commission is favorably inclined; (3) Return the matter to the District ' s Board for public hearing and a decision as to whether to annex. Recommendation: I recommend that you adopt the attached Resolution of the Board of Directors of the Midpeninsula Regional Open Space District Requesting Initiation of Annexation Procedures by the Santa Clara County Local Agency Formation Commission '(Midpeninsula Preserves-- 1985) . LAFCO fees are automatically waived for annexation to a public agency of lands owned by that public agency. Since the District owns rights in all parcels, a complete waiver is requested in the Resolution. RESOLUTION NO. RESOLUTION OF THE BOARD OF DIRECTORS OF THE MIDPENINSULA REGIONAL OPEN SPACE DISTRICT REQUESTING INITIATION OF ANNEXATION PROCEDURES BY THE SANTA CLARA COUNTY LOCAL AGENCY FORMA- TION COMMISSION WHEREAS, the Midpeninsula Regional Open Space District owns and controls lands , as shown on Exhibits A, B, and C affixed hereto, contiguous to District boundaries , and WHEREAS , these lands , along with other District lands, are operated and controlled by the District for public use , enjoyment and benefit, and WHEREAS , it will aid in the enforcement of District regula- tions for such lands to be within the District, and WHEREAS, these lands are within the District' s Sphere of Influence as adopted by the Santa Clara County Local Agency Formation Commission, NOW THEREFORE BE IT RESOLVED that the Board of Directors of the Midpeninsula Regional Open Space District does request initiation of annexation proceedings by the Santa Clara County Local Agency Formation Commission of the lands shown in Exhibits A, B, and C. BE IT FURTHER RESOLVED that the District requests waiver of application and processing fees by the Santa Clara County Local Agency Formation Commission. BE IT FINALLY RESOLVED that the General Manager is authorized to submit the application to the Santa Clara County Local Agency Forma- tion Commission and is designated as the District' s representative in the annexation proceedings. EXHIBIT A a.n�1vMY 9 SAN AAATEO SAN BELMONT State FRANCISCO Wildlife Refinf4 e auSTON . SAY MIDPENINSULA REGIONAL OPEN SPACE DISTRICT C1iY3�K 5�9wG.5 SAN RES.E.MyM C.`ARLOS - E • r HASSLER 70 �y SAN MATEO I E'`," BATUANC3INC3 Sze Franc�o REDWOOD CITY Sa n Fed Lacs Park 1; ftEAST Park �,p, 11PALO ALTO- ATHERTON c d� fah. 49 PALO ALTO 6aYldnds `t,.MENLO PARK t. Shor�k line vdOODSOE V Pa STEVENS CREEK i y 4 NATURE STUDY AREA PURIS:MA CR sf Sunny rk REDWOODS Wury erlich " (Pr posed) Park PORTOLA i�F MOUN AIN VALLEY VIEW EW' LOS r' ALTOS HILLS LOS WINDY Hlll / ' i€ r ALTOS u�oso FooSUN thills FOOTHILLS '+ �E 280 FS ' COAL \, AA ON10 NROSD SPHERE MT.MELYRLE AR EA CREEK OUYENECK�,1 WINDMILL L.- RANCHO SAN OF INFLUENCE J LOS PASTURE CO CR1$T REY RUSSIAII MONTE SELLO Fsncho San c' UPERTVO 0.n;onio Park Sam JkDonaU PAGE MILL R(L Park 'AREA SK RI Park PlCialETT f \�\RAfhCCH EOEMOSan AAe{'tor�l Mateo Park -- r R"uzivo Crr-k — TS ARATOGA Sierens S,2e < AREAS OF ANNEXATION IDSE GAP Park _ r 1 Fbnola 1 SARATOGA Park �_........ sys ca - i OST DA_N Vasona Lake � "—`L_ � Casite Rock WAY Villa Aaantalvo Park ' Park Arboretum Sanborn Park iEl ERENO LOS GATOS a AREA --- —— — SRIGGS Z'. CREEK SIERRA AZUL Big Easin LE>wA —IUMEKILN Gro CANYON Park — _ TJUMUMNUfI _-_ NORTH SCALE IN MILES 17 0 1 2 3 4 S NO MEME'll - �� �� ����\�►.. _�� � � � \\. . \ fit\ \z �/✓ �� » �" '' :ice\1'� \`\ii\\\\'a ` \1,�_'____NE RIDGE OPEN SPACE PRtSERVEI \NggN�g \,, 1 , �`\� IL_- •+ `\ v ;a, i 1: •1 1 � 1: •1 1 ' EXHIBIT C PARCELS PROPOSED FOR ANNEXATION FY l984-8S Exhibit D Assessor's Form of Open Space Assessed Map Label F Parcel No. Acres NKOSD Rights Preserve Former 8xmar Land Value z� x *� � ----- ---------- � A NidoeoiosuIa Regional 0neo Space District 088-282-030 31 Pee Ownership Skyline Ridge Wasserman $64,210 D Mldoenfn�ulu Q�8iooul Oo�o Space District 080-390-068 80 Fee Ownership Skyline Ridge Quinn 4,275 ^ ^ ^ C Ni6neniosulu QeQinnuI Open Space District* 080-390-050 S4 Few Ownership Skyline Ridge Jenkins t 854* D Jenkins* 080-390-050 53 Onoo Space & Skyline Ridge Jno��os'J 6" | ?rail Easements � G Lohr^+ 080-400-060 38 0oem Space & Skyline Ridge Lobr 13,965 Trail Easements F Peninsula Uoou Space Trust** 080-400-078 39 0neo Space & Skyline Ridge Guenther 4,681 Trail Easements C Midocninsulo Regional Open Space District 080-400-020 96 Fee Ownership Skyline Ridge P.O.S.T, (from 6'S20 Daniell) D Nidooninsola Regional Uoan Space District 085-160-230 40 Fee Ownership Long Ridge Cbosebznuoh 3'8I2 I NidoeninsuIu Regional Open Space District 085-I60-240 40 Fee Ownership Long Ridge CbesmbrooAh 3^812 *Not yet assigned separate Assessor's Parcel Numbers "Various rights under contract of sale; District will obtain rights upon close of escrow. | I 1 i i S ��i • .mow TIT M-85-11 (Meeting 85-02 Jan. 23, 1985) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM January 11 , 1985 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Request to Attend Special District Management Institute Discussion: At your January 9 meeting, Director Henshaw asked that an item be placed on your next agenda to consider her request to attend the Special District Board Management Institute in Ventura on February 22, 23 and 24, 1985. The fee for the institute is $395 per person and includes tuition, all seminar materials, including a comprehensive manual containing instructional and reference materials, refreshment breaks, lunches on Friday and Saturday, Fri- day evening banquet and Sunday continental breakfast. In the event you approve Director Henshaw' s request, I recommend You add the payment of the institute fee to the claims list and authorize expenses for travel, lodging, and for meals not provided by the Institute. I am familiar with these Institutes which have been held over the past several years and feel it could be very beneficial to the Dis- trict for a Board member to attend. Funds are budgeted for such a purpose. M-85-11 V (Meeting 85-02 Jan. 23, 1985) MIDPENINSULA REGIONAL OPEN SPACE DISTRICT MEMORANDUM January 11, 1985 TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: Request to Attend Special District Management Institute Discussion: At your January 9 meeting, Director Henshaw asked that an item be placed on your next agenda to consider her request to attend the Special District Board Management Institute in Ventura on February 22, 23 and 24, 1985. The fee for the institute is $395 per person and includes tuition, all seminar materials, including a comprehensive manual containing instructional and reference materials, refreshment breaks, lunches on Friday and Saturday, Fri- day evening banquet and Sunday continental breakfast. In the event you approve Director Henshaw's request, I recommend you add the payment of the institute fee to the claims list and authorize expenses for travel, lodging, and for meals not provided by the Institute. I am familiar with these Institutes which have been held over the past several years and feel it could be very beneficial to the Dis- trict for a Board member to attend. Funds are budgeted for such a purpose. Y SPECIAL DISTRICTS *1ANAGEMENT SEMINA1 cS in cooperation with CALIFORNIA SPECIAL DISTRICTS ASSOCIATION invites you to join a group of our fellow Special District Directors J g P Y P in Ventura £y at the Harbortown Marina Resort Hotel on February 22, 23 and 241, 1985 for + I �T"`E SPECIAI DIS TRIO BOARD INSTITUTE ,t This intensive weekend of lecture-discussion seminars is devoted to Special District Board level management concerns and will be attended by Special District Directors, Trustees, Commissioners and Managers from'all parts of California. 1 . For the newly elected or appointed Director, the Institute offers an effective and efficient way to become better acquainted with new responsibilities. For the experienced Director, it provides a refresher and update. For both, it is a once-a-year opportunity to broaden horizons by contact with fellow Directors from other Special Districts. Most of all, the weekend away from the daily demands of your workaday world gives the opportunity for reflection and planning for the forthcoming term. - Five in-depth seminar sessions and two special presentations deal with those areas which Special District Board members themselves have identified as critical. The accent is on practical and useful information you can take away with you and put to work immediately. The Institute program consists of . . . Five seminars covering Special District Government, Law for the Director, Board-level `. Management, Finance, and Community Relations. Each seminar features le*cture-discussion sessions addressing topics of concern to Special District Board Members. J Two special reports by guest speakers = one an update from Sacramento — the other a report on California Special District Association activities throughout the state. �� . An outstanding faculty from practicing Special District management specialists, experienced counselors, executives, and consultants. 1' A copy of the Handbook for Special District Directors, a comprehensive manual containing instructional and reference material. i �I F . Saturday, February 23 (continued, ' ,o- 10:30-11:50 a.m. Increasing Board Level Management Effectiveness This is a two-part session introducing Directors to advanced concepts, tools, techniques and approaches for further development of their management styles. The seminar presents practical and results-oriented ways to apply leadership skills to the unique demands of Board level management. Topics include: Approaches to effective leadership • Motivation and positive motivational climate• Successfully negotiating acceptance of new ideas• Building team effectiveness• Managing conflict• Effective listening• Enhancing your skills at "persuasiveness"and "influencing others"• Recognizing and better dealing with interpersonal problems• Increasing your interpersonal effectiveness Charles P. Leo, PhD,is a management consultant and university professor specializing in organizational and management development. An internationally recognized speaker and lecturer, Dr. Leo has designed and implemented management and jr human resource development programs for many California public and private sector organizations. 12:00 n.-1:45 p.m. Luncheon The Sacramento Report In this special report Ralph A.Heim, legislative advocate for California Special Districts Association and partner in Sacramento based California Advocates, will provide an update on current and projected legislative activity of interest to Board members. Topics to be covered include upcoming legislation and review of current legislative activity. Critical legislative issues facing Special Districts in 1985 will be discussed. 2:00-3:00 p.m. , Increasing Board Level Management Effectiveness (cont'd) 3:10-4:30 p.m. Labor Relations and the Board Member q a The afternoon will conclude with a thorough review of Special District labor-management relations. The role of the Board in personnel matters will be emphasized. Participants will identify and analyze the major criteria for an effective employee relations program. Topics to be covered include: Concepts • Criteria • Management attitudes& approaches• Labor's attitude& motivation• Memoranda of understanding • "Meet& consult"• Protecting rights• Mandatory, permissible and illegal subjects • Bargaining strategies • Grievances• Preventing grievances • Future trends and directions Bruce Baanning, the seminar leader, is a principal in Blanning& Baker Associates,a public sector labor relations consultingfirm with offices in Los Angeles and Sacramento.g a ento. Mr. Blannin has extensive labor relation w' g s experience with p Ill professional and management groups at both the state and local level. He is co-editor and author of California Special Districts Labor Relations Information Service. Saturday evening is free. Sunday, February 24. 8:00-9:00 a.m. Continental breakfast 9:00-11:45 a.m. Board Communications and Community Relations J i This seminar is designed to provide specific guidance in planning, developing and carrying out an effective community and intergovernmental relations program. Included will be: w Defining the"community"and various publics • Determining how much to invest in community and intergovernmental relations• Where the costs are• How to estimate benefits• Guidelines for allocation of resources • What media to use • Improvement of media relations• Direct mail • B •Brochure preparation Press releases • Speakers bureaus• Maintaining a community relations program • Using the Citizens Advisory Committee • Intergovernmental committees t Bob Rauch, Principal of Robert A. Rauch Business Communications of Santa Barbara, is a community relations and communications consultant. He specializes in all forms of District communications — including brochures, newsletters, public talks, press information, exhibits and films —and he has lectured extensively and worked with many Special Districts on community relations matters. 11:45-12:00 n. Closing Remarks 1 The Institute concludes at noon. i f Program Schedule • Friday, February 22, 1985 8:00-10:30 a.m. Registration and Check-In 10:30-11:50 a.m. Special District Government 1 This seminar provides an overview of Special District organization and development. Topics to be covered include: Independent vs dependent districts• Functions• Characteristics * Size• Diversity of purpose• Revenue and expenditures• Jurisdiction • Powers 0 Relationship to other local governments• Growth and change• Board membership* Classification • Scope• Board-Manager relationships The seminar leader for the opening session will be Jack Harris, Director of Education for California Special Districts Association, and head of Special Districts Management Seminars. For many years a University of California Continuing z Education Specialist, he has long been active in education and training for Special Districts. , 12:00 n.-1:00 p.m. Luncheon 1:00-5:00 p.m. Law and the Director ' i This seminar is devoted to a discussion of the law and how it affects the Board member. In this important session, legal requirements for Board procedures and action will be thoroughly covered. Legal and legislative trends as well as the effects of current legislation will be addressed. Other topics will be: _ Powers of districts e Conflicts of interest• Organization and organization changes• Authorized acts and prohibited acts• Delegation of powers • Personal liability 0 The Brown Act • Compensation+ Manner in which the Board may act• Powers of individual Board members• Financial disclosure The seminar leader, attorney Dallas Holmes, is Chairman of the Public Law Department of the law firm of Best, Best& l Krieger. Mr. Holmes'experience includes service in local and state government, and a distinguished record as counsel in Special District matters for many years. He is a member of the Executive Committee of the Public Law Section of the State Bar of California. 6:00-7:00 p.m. Social hour ' 7:00-8:45 p.m. Banquet The Special Districts Report California Special Districts Association President Art Holmes will give this important update on statewide Special District activities. President Holmes is a Director of Tri-Cities Municipal Water District. His report will provide an update on statewide Special District activities with emphasis on the coming year. Topics to be covered include: Legislative goals and objectives• Employee benefit plans• Deferred compensation • Health and dental insurance plans • Workers'Compensation plans• Self insurance plans* Education and training programs• Publications• Grant assistance • Labor Relations a Conference plans and programs• Local and regional Special District associations• Representation on LAFCO • Critical issues facing Special Districts in 1985 Saturday, February 23 8:30-10:20 a.m. Financial Management and Control for Board Members This comprehensive review of financial management principles and techniques will be conducted by a distinguished and experienced Special District financial management consultant. Included in this important and dynamic presentation will be: Financing-enterprise and non-enterprise districts a Budgets• Fixed costs and capital items• Long-range projections Alternative financing methods • Rates and fees * Accounting and reporting• Cost effectiveness • Cash management Glenn M.Reiter, Principal of Glenn M. Reiter and Associates,a San Diego based consulting firm will present this seminar. Glenn has lectured and written extensively on financial management of Special Districts. He is the author of FINANCING SPECIAL DISTRICTS and THE SPECIAL DISTRICT DIRECTOR. He has pioneered the use of microcomputers as an aid in rate, fee and revenue management. I ' The objectives of the Institut. _re . . . To help the Special District Director or Manager to maximize Board management effectiveness . To assist the newly elected or appointed Board member to gain a comprehensive view of his duties and responsibilities. To enhance board-level management skills and decision-making ability. 4 To increase the effectiveness of communication among Board members, district staff, other } government agencies, and people in the district. To improve working relationships and the interchange of ideas in Board operations. A feature of the Institute is the complete and comprehensive Directors Handbook, which each participant receives, and which contains legal and other reference material, forms, sample documents, and complete outlines and notes which make the handbook useful long after the Institute is concluded. The location of the Institute is . . . The Harbortown Marina Resort Hotel, a spectacular new conference facility overlooking Ventura a Harbor. Designed by Frank Lloyd Wright Foundation architects, the resort offers graciously furnished oversize rooms, most with private patio or balcony, exceptional meeting and conference facilities, and a full range of dining and recreational opportunities. 3GE� SM LANCAAMffA ouu, � . . a_^'��" � ! t � sun. .;"• ' t ""U` Available on-site are spas, saunas, an all- " anu•NrAe� ; � '� weather poolarium, putting green and wu�. + ' Nam r r M-%n'RA tennis courts. Pedestrian paths lead to charming shops and boutiques, fine �� s restaurants, beaches and fishing or sailing ', .,,, . , �, 4,`n'°'°° b uonts for rent. You may take a tour of the U IS r : * M Channel Islands National Park or even OLMM F"A"'•r ,' " �. voyage by tour boat to the Channel Islands. Cocktail lounges feature live • entertainment and dancing for the evening - r.• hours. There is easy access to the Harbortown Marina Resort Hotel from Highway 101. Take Seaward exit to Harbor Blvd., and south one mile to Harbortown. The Institute is convenient : . . The weekend format has been designed with the Special District Director's schedule in mind. It means minimum time away from your weekday responsibilities. You can arrive Friday morning and be home Sunday evening. This year,the Institute has a number of new features . . . a new presentation on 1985 personnel topics and an expanded segment on Community Relations . . . all material has been completely updated . . . and it is still the only program of its kind in the country dedicated solely to the information needs of Special District Directors, Managers and Staff. The Institute is offered in cooperation with California Special Districts Association by Special Districts Management Seminars, exclusively devoted to quality training and education for Special Districts. ' ~ | M-85_10 (Meeting 85-02 January 23, 1985) � 0UDPENINSUlA REGIONAL OPEN SPACE DISTRICT MEMORANDUM January lO, 1985 TO: Board Of Directors FROM: H. Gr2nch^ General Manager PREPARED BY: J. Fidd2S, Administrative Assistant � SUBJECT: Revision Of Authorized Signatories for District ACcVUOtS and Safe Deposit Boxes � � � Discussion: In aCCOrd8OCe with the Rules .of Procedure and as d follow-up to the � UOdrd election of officers for I985, it is necessary to revise the authorized � financial instrument signatories for the District's accounts and safe deposit box � and inform the appropriate financial institutions of the signatory ChODgeS, Recommendation: It is recommended that you adopt the following r9�DlUt�ODS' � . � /a\ R2SOlVtiOD of the Board of Directors Of the MidpeninsUla Rpo�OnOl � 0non Space District Establishing Financial Instrument Signatories � of the District for Santa Clara County Accounts /b\ Resolution Of the Board of Directors of the MidpeOjn3Ula Regional Open Space District Approving Certificate Of Authority of (First Interstate Bank of California) � (c) Resolution Of the Board Of Directors of the MidpeDinsUla Regional Open Space District Authorizing Signing and Endorsing Checks and Other Instruments for Savings Account (First Interstate Bank of California - Los Altos) /d\ Resolution of the Board Of Directors Of the Midpeninsuld Regional Open Space District Authorizing Signing and Endorsing Checks and Other Instruments for Checking Account (First Interstate Bank Of California - Los Altos) (e) Resolution of the Board of Directors of the MidppninSVlD Regional Open Space 5paCe District Establishing Signatories for Entering Safe Deposit 8OXeS (First Interstate Bank of California - Los A]tOS\ � � � � � � RESOLUTION NO. P_SOLUTION �:F TEE BOARD OF DIRECTORS OF Tht MIDPENINSULA ,-EG-TONAL OPEN DACE DISTRICT ESTABLISHING FINANCIAL "4STRUMENT SIGNATORIES OF THE DISTRICT FOR SANTA CLARA C-' NTY WHEREAS, the Board of Directors of the Midpeninsula Regional Open Space District has passed Ordinance 79-2, dated November 14, 1979 changing the signatories authorized to make disbursements on behalf of the District, NOW THEREFORE, the Board of Directors of the Midpeninsula Regional Open Space District does resolve as follows: Section 1 . The signatures of the present holders of said offices are as follows, and the Director of Finance of Santa Clara County is authorized to make disbursements in an amount less than $50,000 on behalf of the District based on any two signatures as set forth below: President Vice President Treasurer Harry A. Turner Ernestine U. Henshaw Katherine M. Duffy General Manager Assistant General Manager District Clerk Herbert Grench L. Craig Britton Jean H. Fiddes Section 2. The signatures of the present holders of said offices are as follows, and the Director of Finance of SantaClara County is authorized to make disbursement's in an amount of $50,000 or greater on behalf of the District based on any two signatures as set forth below: President General Manager Harry A. Turner Herbert Grench or or Vice President Assistant General Manage and Ernestine 0. HensFa-W- L. Craig Britton or or Treasurer District Clerk Katherine M. Duffy Jean H. Fiddes Section 3. Resolution No. 84-04, dated January 25, 1984 giving the most recent list of authorized signatories, is hereby superseded as of this date. [�-�� -- ' -- ---- � ^ | /hl \ ' ^ ~ � RESOLUTION NO, | RESOLUTION 3F TH:-' BOARD OF DIRECTORS OF THE MIDPENINSULA � REGIONAL OPEX SPACE DISTRICT APPROVING CERTIFICATE OF AUTHORITY OF 07FICERS (FIRST INTERSTATE BANK OF CALIFORNIA) WHE�-",EA5, the Board of Directors Of the Midpenfn5Uld Regional Open Space DiStriCt adopted the following resolutions: a\ Resolution NO. 77-30 adopted July 13, 1977^ approving, authorizing, and directing the execution Of an agreement with United California Bank to act as paying agent On behalf Of the District for the igSU8DCe of $4,000,000 principal amount Of MiUp2niPSUla Regional Open Space District Negotiable Promissory Notes , Series A; and � b\ Resolution No. 81-40 adopted July 8, 1081 supplementing former resolution and approving, authorizing, and directing the execution Of an agreement with First Inter- state Bank Of California to act as paying agent On behalf of the District for the issuance Of $500,000 principal amount Of MidpeDiUsUld Regional D»2D Space District � Negotiable Promissory Notes (Windy Hill Open Space Preserve - P.O.3.T. Property); and � C\ Resolution 82-57 adopted �2CBnb2r 8" l987 �pp�OV1�g dUth0r���Dq and directing � ' " ' � the execution Of an agreement with First Interstate Bank Of California to act as � paying agent On behalf of the District for the iS5UaOCe Of $6,000,000 principal amount � of Midpeninsuld Regional Open Space District Negotiable Promissory Notes, 5�ri8S �- and � .. , � WHEREAS, First Interstate Bank Of California has requested that the Board � Of Directors designate those officers Of the District who have been duly elected or appointed to sign written instructions and consents on behalf of the District; � NOW THEREFORE, BE IT RESOLVED that the Board of Directors Of the MidpgniD- | 5ula Regional Open Space District d023 hereby adopt the Certificate Of Authority of Officers attached hereto as Exhibit A designating those officers of the District who are authorized to sign written instructions and consents on the District's behalf. � This resolution supersedes Resolution 84-05 adopted On January 25, 1984' � � _ � � � � � (b2) EXHIBIT A CERTTIFIC,,,`.TE OF AUTHORITY OF OFFICERS Public Agency Na7e Midpeninsula Regional Open Space District Address 37E Distel Circle; Suite D-1 ; Los Altos, CA 94022 To: First interstate Bank of California Corporate Trust Department 405 Montgomery Street San Francisco, CA 94104 The undersigned, Secretary of the Board of Directors of the Midpeninsula Regional Open Space District, hereby certifies, that by resolution duly adopted by the Board of Directors of this Public Agency, the officers named upon this certifi- cate have been duly elected or appointed are now acting and are qualified to sign written instructions and consent as provided in the By-Laws, etc. , on behalf of this Public Agency, that the specimen signatures appearing opposite the names and titles are the genuine signatures of such officers and that said resolutions electing or appointing these officers are now in full force and effect. You are further authorized to recognize these signatures until you receive our written instructions to the contrary. _Karry A. Turner President, will sign —Katherine !_. Duff�, Treasurer, will sign Herbert Grench General Manager, will sign ' — L. Craig Britton Assistant General Manager, will sign Jean H. Fiddes District Clerk, will sign In Witness Whereof, I have hereunto set my hand and affixed the seal of said Midpeninsula Regional Open Space District Public Agency This Day of 19 By Secretary of the Board . xr ' /cl \ \ �~ FIRST lJTER3TATE BANK OF CALIFORNIA RESOLUTION NO. RESOLVED - tha-, _;:�ny of the Officers Of this District named below are hereby authorized to depOSi -� 'Funds of this District with First Interstate Bank Of California and to accept frD7,�, Bank, as evidence thereof, its Regular Savings Passbook, and that all subject deposit's will earn interest at the Dank'5 prevailing interest rate. RESOLVED - further, that the (District Title Only) Treasurer, President President or the (District Title Only) General Manager, Assistant General Manager � or (District Title Only) the District Clerk of this District are authorized to withdraw funds from said account, as authorized by Ordinance 79-2, � RESOLVED - further, that the funds of this District deposited in First Interstate � � Bank Of California shall be subject to the bylaws, rules, regulations, and practices of the Bank in force from Lime to time and 5Vb '8Ct to any and all service charges � now Or hereafter established by said Bank, that each Of said officers shall be and is � hereby authorized to endorse checks, drafts, and other orders for and On behalf Of this District for deposit Or, if such orders, checks, or drafts are presented unendorsed � � for deposit to this dCCQuOt, said Rank is authorized to supply the required endorse- ment. This District agrees that all sums at any time in this dCC8Unt shall be SUhj2Ct � to Right Of Offset for liabilities Of this corporation to said Bank. � � RESOLVED - further, said officers are authorized from time to time to o0k8 withdrawals � from the a[COUnt and any Checks, drafts, Or Other Orders issued hv said Bank in pay- ment of funds On deposit therein may be delivered by Said Bank to such officers or � any of them. |� RESOLVED - further, that the aWthOritv conferred hereby shall extend and apply to any and all existing Regular 5OViOg3 Accounts for Local Public Ao9OCieS as well as � all Regular Savings Accounts for Local Public Agencies hereafter accepted by First � Interstate Bank of California and that said Bank Shall have the right to change the rate of interest with Or without written notice and to limit the amount that may be on deposit at any one time. � I certify that the foregoing is d full , true, and correct copy of resolution duly � adopted by the Board of Directors Of the District~ whose name appears below, at a meeting of said Board legally and regularly held On , 19 * a quorum being present and acting, and that Said resolution has not been amended � Or rescinded and is now in full force and in effect; and that the signatures appearing � on the attached Card are the signatures of the persons who are authorized by said resolution to sign for and on behalf of said District. � � IN WITNESS HEREOF, I have hereunto set my hand and the 52dl of said District On _- , 19 ' � Signature District Clerk Midpeninsula Regional Open Space District SUVerCede3 R25OlUti0D NO. 84-06 � � � � � CORPORATION TIME CC.11•i 1171CAT[: UI' DEPOSIT TIME CERTIFICATE OF DEPOSIT w rr„Nr,,.,,..,,, TIME DEPOSIT — OPEN ACCOUNT TIME DEPOSIT—OPEN ACCOUNT 79�_2231�73 RESOLUTION NO. 85- NAM( nttit hat any of the officers of thisc�oi�M `f Midpeninsula Regional Open Space District T y purs.liers namod below are hereby authorized to deposit the funds of tMsQcctpvrar+or,with FIRST INTERSTATE BANK OF CALIFORNIA and to accept from said Bank.as evidence thereof,Its AUTHORIZED SIGNATURES Time Certificates of Deposit th�po��r'�et}.}or�r.;ar�d to determine and fix the amount of each such deposit;and to agree with said Bank for and on behalf of thisuerpw4a.as to the rate of interest if any,on said Certificates of Deposit and the maturity thereof and to endorse said certificatos on behalf of this w74r&e,which authority shall extend to any andali renewals of Certificates of Deposit. RESOLVED,further,that: the(Insort corporate title only) TrPa 4 f 1 rP r s — orany(inserill, eratrlitie") President nr GejZerrLManagPr �ogou»aw+tl►Ms(M+aew.orper t•ttle eniy)S1L" AS r t._ General M a Tia3 p r or the(i.ae.►aroorslotiH•o+++hr) Adm-i.niStratiVP Asst./District QPrk PARTNERSHIP AGREEMENT 1:)"s-1r rid O,3AV,rh ea�W�arli�/ .n of this slotpots een are authorized to withdraw funds of Ihis corpowlwn from said account. _ TO FIRS TERSTATE BANK OF CALIFORNIA RESOLVED,further,that any officers of this J`V'#?; `t y cbdr.we we t �9 Tetwi.namod above are hereby authorized to deposit the funds of this&4=f 4 with said Bank In the form of a Time Deposit-Opon Account and to agros with said Bank as to the rate of — - -- — — California 14 Interest,and the notice of withdrawal thereof. The undersigned are oil he co-partners of the business conducted under th ome of RESOLVED,further,that notwithstanding tho foregoing,any Check,draft,or other Instrument Issued by sold Bank in payment of any Certificate of Deposit or any Time Doposit-Open account;may be endorsed In favor of any bank by any of - - the parsons namod above or by any other employee or agent of IN �c+p r' either in writing or by stamp and either and mutually agree that any of the indivr Is named above authorized to deposit funds of this business with or without the designation of the person so endorsing. with you and to accept as evidence thereof yo Certific of Deposit and to agree with you as to the rate RESOLVEO,further,that the authority conferred�nFerr�e`b�rshallextend and appfyto any and all existing Certificatesof of interest and maturity thereof and to endorse sat ertificates.We further agree that any of the individ- Deposit issued byssid Bank ondnowholdby this c�apacnswnas wall asallCortiflestesof Deposit hereafter Issued bysaid uols named above are oufhorized to deposit f s of t usiness with you in the form of o Time Deposit Bent,and that said authority snail remain In force until written notice of the revocation thereof by the Board of Directors of finis�i,Z�atitin shall have boon reculvod by said Bank at the office which Issued the Corti fteatos of Deposit hold by thls Open Account and to agree with you to the rote of in e3t,if any,and the notice of withdrawal JZ4 l i at the time of such revocation. thereof. You shall hove the right to nge the role of interest or nay the deposit upon 30 days written RESOLVED,further,that the authority con totrod hereby shell extond and apply to any and all existing Time Deposit- notice to the undersigned, Open Accounts hereafter accepted by FIRST INTERSTATE DANK OF CALIFORNIA,and that Saks Bank shalt lu.vv the It is inutuatiy agreed flit ny__ _ f the individuals named right to change the rate of Interest or repay the deposit upon 30 days written notice to the undersigned. above are authorize a withdraw funds from said Time Deposit—Open occoun. icorldy that the foregoingIsafull,true,end correct copy of a resolution duty adopted by the Board of Director softhe I/WE ACKNO DGE RECEIPT OF A COPY OF FIRST INTERSTATE BA ' CURRENT t 1VtVh! t SCHEDU OF ACCOUNT FEES AND RATES. uorpo ratters,whose name appears teluw,at a muetiny of seed Dian of Orrs�gEllur� ni ks wiwwnnrne appears bolgy t a mooting of sold Board loyally and regularly hold on d n L1 -y 10-_Tttuortint butng prusunt and acting,and Its At said ro suits lion has not boon amended or roscindod and is now In full force and effect;and that the signalores appearing on the ether artist oft ts card nttr The signaturusulllw persons wife ire authorizad by sold resolution to slyn for and on bohaff of eau] kL pis:a, IN WI►NES!3 WI icti rcir,I hove horounto ant my Nand and tiro suet of said vurporarian on CERTIFICATES OF DEPOSIT ESUPERSEDES iD NUMatR _ NVMKI DATE NVMKN DATE L RESOLUTION NO. 84-06 RATE U I,trE i c� S60HEi�rtl NOTICE TO-104 2/82 REQUIRED DAYS G ( r k i ra. RESOLUTION NO. 85- Checking.A.cco-un Cosi-It MAY[ -v atf WM,rr ••�~['• Re iona1 0 en Space District 630198001� Ci-dperiinsula Regional Open Space District 630198001 [,,,• , �, ,�~a�a } -- RESOLVED,that funds of this P' ia+be deposited In FIRST INTERSTATE BANK OF CALIFORNIA(Bank) subject to the terms of this signature card.the rules of the Bank,including all amendments or auditions thereto, Harry A. Turner all applicable laws and regulations and the practices of the Bank In force from time to time,and all service r,,.,, charges now or hereafter established,and that Ernestine U. Heffi-h1�l Treasurer President Katherine M. Duffy Treasur,ar, j or Vice President - — ____... aor Asst. Gen. Manager or Adm. Asst./District Clerk , • Of or Herbert Grench Gen—MU)I. be afr}�d they aree herebyy auUthorized to sign chocks,drafts or other orders for and on behalf of this aapwat4w.-end sav6.r. id t[s Orlrno +d YY-1 w[.el Ihit eaac�h 5)them ba antl his rs Riataby authorized to endorse checks,drafts and other orders for and on behalf of L, C ra i q Britton Asst. G eGt.,,•Mgr this trP'y %[Hi ter deposit,ancashmont or otherwise,and said Bank Is hereby authorized to honer and pay on account any and all checks, drafts or other orders signed andfor endorsed In accordanceshprawl1n,or it Adm.As st/ presented unendorsed for deposit to this account.to supply the required endorsoment.This eO;ro4 t o agreo'� Jean H. F i dd es District-Cl-ark Oratr[a that any sums at anytime In this account shalt be subject to RIGHT OF OFFSET for liabilities of thiscorpotat:un to said Bank to the extent legally permissible,and agrees further to pay said Bank on demand the amount of any OVERDRAFTS on said account,and ACKNOWLEDGES RECEIPT OF A COPY OF FIRST INTERSTATE BANK OF CALIFORNIA'S CURRENT CURRENT SCHEDULE OF ACCOUNT FEES AND RATES. RESOLVED further,that Bank IS authorized to: ®MAIL all statements and vouchers to the last address on life with Bank. ,..[w.,.~[,• h [,.[~•,�[ []HOLD all statements and vouchers until called lea It not CailOd for Public Agency Concerned with within 3o days,Bank Is authniltud to mail statements. i-LIP9 sill on & Preserve ti an of Land 965-4717 All responsibitity for loss In nail of in transit Is assumed by this cooperation, 1^f1"" I HEREBY CERTIFY that tho above Resolution Is a full, true and correct Copy of a Resolution duty 375 Di stet Circle, Suite D-1 ; Los Altos, CA 94022 adofrledby this Do:odofDioeetnrsulMidpeninsula Regional . Open Space {.•Tl,rt~.�•,l,•°.DD.[,1 [,•• ,..r[ ,,,[UD• District same KCtN~T[O•[•[•lV w,•..([aNa[.•✓.t.,r 'q ni n nrontinQ of nnld Buanl ro0uterly hnir!an January 23 . 1!i 85 and Thal the slgnadurorl nppnnrind nn Ihrr[nvet•.n hnrnul son this I'lun,dnwu of Ih11 puoeune dtily,nrlhnillud In siun on ItohnIf of ----- knownp+.,ud.mrywrrelmn In n[:euntenco wqh the ubnva Ilneudupun. -- WITNESS my hand and the noel of the shed du/pnrd�lpn. Supersedes Resolution --- ~94-2231873 84-07 IV .NITi.t OtrQ 0•r[0•Kr•[O l t'ANK US[O NLY -._..._.._ O r...[C.l•O.ICtrVtD 1` ,On,1<•LOHDY_ Cvllt — •+-'t;jiB T _�t' ._...__. (SEAL) [ w.[ oo-lot 12/81 CORPORATION z, r i .R� w awe F r / I ., SAFE DEPOSIT BOX CONTRACT DATE RENTED box NUMBER f CQRPORATION ' (},,b} TERMS AND CONDITIONS OF RENTING A SAFE DEPOSIT BOX NAME OF CO"1MTtON f u" 1 !�� RAtE Mid peninsula Regional Open Space District t. THIS PARAGRAPH LIMITS THE BANK'S LIABILITY. BANK IS A BAILEE FOR HIRE AND IS OBLIGATED ONLY TO USE } { 4 ORDINARY CARE IN PREVENTING THE OPENING OF SAFE DEPOSIT BOX BY ANY UNAUTHORIZED PERSON,AND stxtETADDREss cnr ZIP cuDE ttEEVNaNE IT IS EXPRESSLY AGREED THAT THE BANK SHALL BE UNDER NO FURTHER LIABILITY TO RENTER WiTH RESPECT ' 375 Distel Circle, Suite D-1 , Los Altos, CA 94022 965-4711 THERETO.THE OPENING OF BOX BY ANY UNAUTHORIZED PERSON SHALL NOT BE PRESUMED FROM THE LOSS s RF$ T(} � _ OFANY PROPERTYALLEGEDLY DEPOSITED IN THE BOX,IF INSURANCE PROTECTION IS DESIRED ON THE CONTENTS RE�O �T fia'E�a sai�dep8osC�it box shall bed in First intorslat Ban of Claiforni in accordance with the forma and OF THE BOX,IT IS SUGGESTED THAT THE RENTER CONTACT AN INSURANCE COMPANY, 1 canditins prescribed by said Bank,and that a _ ba and they Y P Y Y Y R t are(he is)hereby authorized to sign the Bank's regular form of con r c n behalf of this�KToLO p�l g y r 2. The Renter or an piper anon del authorized b Renter or law{such as a le uI rc)resenfarroe of the renter), v j j Q 1 i C a (anC upon presentation of proper identification and upon establishment at tight of access to [Iunt's satisfaction,shall � FURTHER RESOLVED that access to said safe deposit box No �}[}y in_ t�� �` have access to Fhe box in the Bank's vaults during Bank's business hours established pun, tittle to time,subject to ! pp the terms and conditions contained herein. t "OFFICE.First Interstate Bank of California shall be to any one t of the following,jointly. s 1` 3., The Renter shall not use the box nor permit the box to be used for the deposit of any liquid or property of on i r TYPE NAMES SIGNATURE .R explosive,dangerous Or offensive nature,Or any property the possession of Which is prohibited by IOW Or public • u regulation or which may become a nuisance to the Bonk or to any of its renters.If the Dunk fins reason to believe # i Harry A. Turner, that the Renter has deposited or permitted to be deposited within the box any item proscribed in the preceding r 'r sentence,the Bank shall then hove the right without prior notice to rho Renter to forcibly open the box and remove „• and inventory the contents. i 2 Katherine M. Duffy, Treasurer 4. in the event of the death of any person having access to the box,the surviving person or persons also entitled to I•' 3 Herbert Grench, General Manager access shall notify the Bonk Immediately of such death,and,thenceforth,access tp file box shall only be allowed t ' pursuant to the lows,rules,and regulations relating to inheritance and succession loxes a L. CraT Britton, Asst. Gen. M r 5.` The-Renter,or proper agents or representatives,will not be i' P P 9 P permitted to enter the vault,unless in the presence ,_of a Bank employee.The Bank may refuse to permit more than two persons to enter file vault of any one time,and J 5 Jean H. Fi ddes Adm.Ass t DT st.Cl rk ! may refuse to allow such persons to remain in the vault longer than is necessary for opening or closing the box,and may require such persons to carry their boxes to rooms or desks provided outside. r FURTHER RES LVEO that the same persons,acting in the same manner,shall have authority to sign the Bonk's release on b. If by any act of,or process against,the Renter,one or more co-renters,or other person entitled to access,the Bank + behalf of this�should this box be surrendered. is forbidden to allow the box to be opened,then access to the box may be prevented by Bonk until such act or LL. Process's annulled. e r }: _ . ... .. ....�.....�. ......_.►.«...,.-.........-��.....,._ � 11 d. I'.jb�ergby certify titgt the sb ve i q j�Ii, true and correct Co I �.-The Bank reserves file right tp terminate the renting o�d'possession'of o box of oriyi ne o�`ta odiusFiT,e re`nioT rciFe h11 t� e i fl s U t R l U d 1 copy of a resolution duly adopted by the Board of Directors of ;'. at the expiration of any term,Upon its notice mailed to the address of,or otherwise delivered to,the Renter,to his QhpCe — }dee— }5- -}C t at a meeting of sold Board,regularly held on January 23_� { authorized agent,or to any legal representative. Renter may terminate this agreement of any time,upon written i s 19 0 d that the signatures a '' notice to Bank,without right of refund. 7T5.1-�+ g ppearing above are the signatures of the persons duly authorized to sign on behalf of r ' said Gosf dT3T�,�rn accordance with the abgqve,rosoivtion, 8. All rentals are payable in advance.In the event the rent is delinquent,the Bonk may refuse access to the box until WITNESS my hand and the seal of said r�'�ihkLlTt$I, ; the overdue rent Is paid.If the Renter of the box at the expiration of any term or upon the earlier termination as 9 Supersedes Resolution N above provided shall not renew such renting and shall foil to give Up possession of the box,the Bank shall hove p !U , $!�_2 7 D i s t ri er'` `C1 ark '` file righ to forcibly open the box of such Renter and to remove and dispose of the contents thereof at the time and I/we agree to notify you of the death oT any person having the right of access to sold box before seeking access after the'death of such other person. in the manner prescribed by law. t> 1' 9. The Renter will surrender the box of the expiration of the term or upon any earlier termination thereof,in as good }" The undersigned hereby rants the above numbered Sate Deposit Box subject to terms and conditions printed on the ravens • ,`j order as when rented, reasonable use thereof only excepted,and pay upon demand to the Bonk the expense of #, 'hereof and on the reverse of the current and any subsequent rental receipt issued to the undersigned, to which the . >p making all repairs as may be rendered necessary by the Renter's own,or his agent's act or neglect,including cost { undersigned agrees. Receipt Of a Copy of the current rental receipt and of two keys to said Safe Deposit Box Is hereby of lost keys and forcing fee if necessary.If one or both keys are lost,immediate notice should be given to the Bank. -acknowledged, • . ;<The Bonk By signing below, the Renter acknowledges having read these terms and conditions and having received a copy rent on sold safe deposit box,when due.snot authorized to charge the company checking account No. for i thereof,and hereby agrees to be bound by these terms and conditions,and any subsequent amendments thereto as I ' + set forth in the rental receipt covering said box. ) Mi Dent nsul a Re ional Open Space District P06Lfe 461,v,ry BY- (TITLE) 13) SIGNATVRE 'SIGNATURE y BYiI. _ {TITLE) DAifD r . _ ! I SIGNATURE PGNAIURE ' SURRENDER OF SAFE DEPOSIT BOX NO. DATE I/we hereby certify that all property placed in the above numbered safe deposit tiox has been duly and lawfuli ¢' ' _' SIGNATURE 1 t SIGNATURE r��• y .. r, withdrawn therefrom•all liability Gf First Interstate Bank of California therefor is hereby released and discharged Y By l t sIGNAIURE sIGNAwRE i afie .. OBTAIN SIGNATURES)ON REVERSE : +` ,t k f' q r:-.t '. ! s t} + '.j� I t' •ti e; + � "fat ' .� :• �. ,?.I %�) C. 'Al SAFE DEPOSIT'BOX CONTRACT DATE RENILD BOX ry u NUMBER - CO,�tRIDPRATTION �` TERMS AND CONDITIONS OF RENTING A SAFE DEPOSIT BOX NAME Or-caRPa1.'R;" E" U 1 l C Age n RATE , 4 -' N t. THIS PARAGRAPH LIMITS THE BANK'S LIABILITY. BANK IS A BAILEE FOR HIRE AND IS OBLIGATED ONLY TO USE Mi dpeni nsul a Regional Open Space District ORDINARY CARE IN PREVENTING THE OPENING OF SAFE DEPOSIT BOX BYANY UNAUTHORIZED PERSON,AND STREET ADDRESS city ZIP CODE TELEPHONE IT IS EXPRESSLY AGREED THAT THE BANK SHALL BE UNDER NO FURTHER LIABILITY TO RENTER WITH RESPECT �i THERETO.THE OPENING OF A BOX BY ANY UNAUTHORIZED PERSON SHALL NOT BE PRESUMED FROM THE LOSS 375 Di stet Circle, Suite D-1 , Los Altos, CA 94022 965-471 OF ANY PROPERTY ALLEGEDLY DEPOSITED IN THE BOX.IF INSURANCE PROTECTION iS DESIRED ON THE CONTENT$ e �TN $ - xk OF THE BOX, IT IS,SUGGESTED THAT THE RENTER CONTACTAN INSURANCE COMPANY. IQ Ilia a as a 5 deposit box shal be rented in First In ells a ank of laifornia in accordance with the terms and h r '2; Thu Renter or any other person duly authorized by Renter or by law(such as o le(tol tepretentutive of the renter),' ?°condt:ins prescribed bysaid Bank,and tit 31 r,beandthey ;.`, upon presentation of proper identification and upon establishment of ri,lit of stress to Buni's sutisfoction,shall !$are(he Is)hereby authorized to sign the Bank's regular form of contract on behalf of this iEsn.D Err o t f a 1 9 DS d�tf71 'a :j r. have access to Ilre box in fire Bonk's vaults during Bank's business bows estat,lish,;a I.,>rr,tin+u to time,subiert to FURTHER RESOLVED that access to said safe deposit box No. ' m t., the terms and conditions contained herein. a s i a ' +OFFICE,First Interstate Bank of California shall be to any one ;of the following,jointly. .3, The Renter shall not use the box nor permit the box to be used for the deposit of any trtuid or property of on r explosive, dangerous or offensive nature,or any property the possession of which is prof hired by law or public s.< tyvE NAMES SIGNATURE 4 regulation or which may become a nuisance to the Bonk or to any of its renters.If the Bank hos reason to believe } that the Renter has deposited or permitted to be deposited within the box any item proscribed ;n the preceding i i ' Harry A. Turner, President f sentence,the Bank shall then have the right without prior notice to the Renter to forcibly open rile box and remove and inventory file contents- 2 Katherine M. puff 'Treasurer 4. In the even)of the death of any person having access to the box,ttre surviving person or persons also entitled to '� e .; ,'t p " access shall notify file Bonk irnmediutely of such death,and,thenceforth,access to the box shut[only be allowed 3 pursuant to the lows rules and regulations relating t inheritance p s u o n eritance and wrression cox f+, 9 9 e s. 1 - i' $. The Renter,or proper agents or representatives,will not be per nittud to enter the vuuii,unless in the presence a L. Crai Britton Asst. Gen. Mql of o Bonk employee.The Bank may refuse to permit more Ilion two persons to enter the vc,ub of uny one time,and y may refuse to allow such persons to remain in the vault longer than is necessary for opening or closing the box,and may require such persons to carry their boxes to rooms or desks provided outside.s,Jean H. Fiddes Adm " .Asst Dis't.0 erk r y�s+a' �+ 1tr' 6. If by any act of,or process against,the Renter,one or more co-renters,or other person entitled to access,the Bank FURTHER RE5 tVE that the some persons,owing a the same manner,shall have authority to sign"the Bank's release on „ ' is forbidden to allow the box to be opened,then access to the box may be prevented by Bank until such act or T behalf of this�shoutd this box be surrendered. process is annulled. 7...The-Bonk-reserves-Oui.iighE.ao.-tern note file renting ond"puss`assron o �a-Lo-•z of u'ny� to ur o o Ius ,e ten u roTe R�eb c rtif that a ve§io`h `�f tr6���' correct copy of a resolution duly adopted by the Board of Directors of,''' + of the expiration of any term,upon its notice mailed to the address of,or otherwise delivered to,the Renter,to his T(rp�ninsu � January 23 4 authorized agent,or to any legal representative.Renter may terminate this agreement at any time,upon written * at a meeting of said Board,regularly held on y notice to Bonk,without right of refund ;i 19_ nd�hrat the signatures appearing above are the signatures of the persons duty authorized to sign on behalf of 8. All rentals are payable in advance.in the event the rent is delinquent,the Bonk may refuse access to the box until said in accordance with the ab�ve r solution. the overdue rent;s paid. if the Renter of the box at the expiration of any term or upon the earlier termination as WlTNES$my hand and the seat of said r ` t. above provided shall not renew such renting and shot!fail t i RE"f P g o give up possession of the box,the Bonk shall have j�U ers edes Resolution No. - the right to forcibly open the box of such Renter and to remove and dispose of the contents thereof at the time 84 27 Distrie� "clerk P e eond , kry•,IJw agree to notify you of the death of any person having the right of access to said box before seekingaccess after the .' in the monner prescribed by law,' death of such other person. E 9. The Renter will surrender h box e the o of the expiration of the term or upon any earlier termination thereof,in as good t" IT undersigned hereby rents ilia above numbered Soft Deposit Box subject to terms and conditions printed on The rove rso order as when rented, reasonable use thereof only excepted,and pay upon demand to the Bank the expense of htreo( and on ilia reverse of tilt currant and any wbsequont rental receipt `? making all repairs as may be rendered necessary by the Renter's own,or his agent's act or neglect,including cost I Issued to Iht undersigned, to which the s�undersigned agrtus. Receipt of o copy of flit current rental receipt and of two keys to sold Safe Deposit Box is hereby of lost keys and forcing fee if necessary.If one or both keys are lost,immediate notice should be given to the Bonk. s ere aeknowtndpnd. By signing below,the Renter acknowledges having read these terms and conditions and having received a copy rr�', art. thereof,and hereby agrees to be bound by these terms and conditions,and on subsequent amendments thereto as +jilt Bank 1R/Is not authorized to charge the�ttr#iutsy c tocktnp account No. for ' Y q },ivnt on said tale deposit box,whoa due,' 1 I. set forth in the rental receipt covering said box. '�Wd ins�a_ Regional Open Space District 'A public 9PC�N- ' ",. 6Y .(Title) o t. , Si'GNAIURf _ S Yn r K StGNArURE i !*_BY,{ !F t putt) DATrO l $IGNA)URE SK+NAIURE rcr SURRENDER OF SAFE DEPOSIT BOX NO. RATE r SICN i lwa hereby certify that all property placed in the above numbered safe deposit Ilex has been duly and lawfully ,: ' AtuRE stGNArURE t i withdrawn therefrom;all liability of First interstate Bank of California therefor is hereby released and discharged.I3l z BY it. e • $IGNAIURE SIGNAEURE i _•�. ,Of SIGNATURE(s)ON REVERSE t �• fir. ,r' rx. ,e t".: ` f t MIDPENINSULA REGIONAL OPEN SPACE DISTRICT TO: Board of Directors FROM: H. Grench, General Manager SUBJECT: F.Y.I . DATE: January 18, 1985 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT C L A I M S Amount Name Description TRAIL INFORMATION & VOLUNTEER CENTER SERVING: San Mateo, Santa Clara, Santa Cruz and San Francisco Counties Ms . Donna Radigonda, State Grants Section State of California Department of Parks and Recreation P.O. Box 2390 Sacramento,. Ca. 95811 January 4 ,1985 Subject: Grant Application Nos . TRC-41-010 and TRC-43-0121 Mid peninsula Regional Open Space District Dear Ms. Radigonda, The M.P.R.O.S .D. has applied for the above mentioned two 1984 California Parks and Recreation Facilities Bond Act projects under the Regional Competitive Program. This letter is to inform you that the Trail Information and Volunteer Center is willing to contract with the Midpeninsula Regional Open Space District to aid in completion of the trail projects listed in both applications. This will help to con- siderably lower the cost of the trail projects described. I have enclosed some information concerning the T.I.V.C. organization. The T.I.V.C. aids agencies by soliciting, training and supervising volunteers for trail construction and maintenance. Please let me know if you need any further information concerning our role in the Kennedy Road and Purissima Creek Red- woods Public Access Projects. We sincerely hope you will consider funding these projects which will greatly serve the community. Sincerely, Georgia Is , Coordinator 2253 Park Boulevard, Palo Alto, CA 94306 • 415/324-8482 (That's 324-TIVC) January 8, 1985 Dear Openspaces: It seems to me a wonderful idea to acquire and save open space in our rapidly developing midpeninsula; lest before we know it, only the vestiges of such open space remains in the form of preserves such as Central Park, New fork or Golden date Park. Of course, these are nice places, especially when contrasted with their surroundings. And the convenient pathed pathways, I suppose, are necessary for the hordes of people who come to enjoy the caged creatures, the educational and recreational facilities, the roller skatin,o; and skate- boarding. Ahhhh, for real open soace- undeveloped open space. I once knew of a place like that - free and open - quiet, peaceful - unscathed. It was a short distance from my home in the Silicon Valley. There used to he two beautiful old barns in the area. (I still have a serene picture on my wall of one of them) . A couple years ago some developers acquired the land. Well, you can imagine - there is pavement, people, parking, and pots to piss in everywhere. It seems every time t go there (which is quite rare anymore) more open space has been preserved for vehicles. A large scar of asphalt iias cut a once beautiful hill at t4e waist . Rules, restrictions, and -prohibitions co-Mplement road. signs and trailmarkers in a once -pure and virgin retreat. You, may recognize t�iis area as the Rancho an Antonio Open Space Preserve . Yes , it is a wonderful idea to preserve open space , but developing it should be left to the developers. Unfortunately t ough, this is w',ere a-11 the fin is at - developing - creating making our mark - blazing our trail - tAe Daniel Boone syndrome . It seems to me a foregone decision tilat the Skyline Ridge Open Space Preserve would be developed. Contracts with archit- ecture firms have long since been initiated. After all , the District does have ;Ponies acquired for development; so , we must develop. ,Ilhy then t1ne repeated public meetings for a "master P! an" for STcyline 'lidge ; for the di haq alreidy been cast ? ' ell , at least tale public can' t say tiiey weren' t consulted for the blessin,- of your development plans. If its really 'more parks you' re planning then lets call a spade a spade: Midpeninsula Open Space DEVELOPERS Oh.�vihh give me on open space without a trace of tie develoners nail or a designated trail. , inc ely, I I ealming With P I • I Awareness Local officials are facing an increasing public awareness of municipal management problems, requiring improved lines of communication. C By Gary Foss o Pi ithin the past 14 years, the may not be polluted by the smokestacks Proposition 36 lost and Proposition N; public sector of the business of more traditional industries, but the A won. But if the results were that both S' world has gone through revo- increased number of cars and traffic won,the Santa Clara voters would have cc lutionary changes. Milestones have been jams due to increased employment have gained a county highway authority and I Ac passed, leaving in the wake an exter- contributed greatly to higher levels of at the same time limited their city gov- nally similar, yet internally different, air pollution. Jammed freeways and air ernment's ability to change or add other government. No aspect of government pollution have been experienced by public services in response to public I S bureaucracy has been wholly untouched many a Californian, but a new pollu- needs brought about by the new high- I , by this change. tion has hit the Peninsula — contami- way system. I z The change has come about through nated water supplies, due to under- One of the most significant changes I 3 taxing limitations in the form of Prop- ground toxic chemical holding tank going on in government today is the I 4 s osition 13 in California and Proposition leakage from these "clean" electronics contracting out of public services to the I s 2'/z in Massachusetts, by unionization companies. private sector. There are several forces I 7 of public employees, and by the direc- Change in this case comes because driving government to take this course I 3 tions set through national politics. Also, what was once a good news economic of action, including a declining or lim- I a u change has occurred due to national and boom story is now slowly changing to a ited revenue base, a need for govern- I „ international events such as major price bad news economic environment and ment to respond to changing technol- I u increases in oil and by the loss of tradi- health story. The local economy has ogy and a demand for increased pro- '3 tional United States industries to for- definitely grown, but what is the price ductivity. None of these are easy to ac- I ,s eign competition and the relocation of of such growth? complish in a public work environment i ,5 whole industries from one state to an- Local governments are having to ob- saddled with declining revenues. A lack 17 other. tain more money and provide more ser- of awareness by the public of the gov- I '3 New bodies of law continue to be vices in order to respond to public is- ernment's business problems can inhibit written and current laws are continually sues that came about as a direct result the local government's ability to re- challenged as to how government can of their "growth in business." No spond positively to needs and problems ; r and will conduct business. Cities all longer can governments use the old ap- of the citizenry. I across the country, for example, have proaches to growth and development of The challenge facing governments to- fought the loss of major industries local economies that follows the out- day is to focus on the public's aware- within their limits to maintain tax reve- dated "build" scenario. As has been ness or lack of awareness of the work- I nues and jobs. Conversely, cities have learned from past experience, un- ings and business of local government. staged extensive campaigns to attract planned growth brings problems. Government, first of all, has to assess business and industry to bolster their Growth in local economies can also the extent of the public's awareness, economic base. bring a fascinating dichotomy to citi- and take the lead in determining what is I Prime issues regarding the complexity zens through the process of voting for important and what is not important in of change can be found in northern conflicting ballot propositions. Again, terms of services provided. California. The city of Oakland gained in California for example, Santa Clara Change through time and events has notoriety from its losing court battle to County voters considered two proposi- confronted local and state governments keep the Raider football team in Oak- tions in November that caused such a with an increased need to address the land. Oakland knew what the loss of a dichotomy. The first was Proposition issue of public awareness. The choice is major business could do to its local 36, authored by Howard Jarvis of to do business as usual, or to confront economy, so it tried every course of ac- Proposition 13 fame. This proposition, the future through a campaign to in- I tion possible to counter the Raider's statewide, would amend Proposition 13 crease the public's knowledge of the end-run to Los Angeles. to add more restrictions on real estate workings of government. ' On the other side of the San Fran- taxation, new tax measures and charg- Market surveys, test marketing, busi- cisco Bay, the Peninsula has enjoyed a ing fees. ness plans and quality assurance pro- great economic surge due to the fantas- The second measure, Proposition A, grams, so common in the private sec- tic growth and evolution of the elec- would provide for the creation of the tor, need to be embraced in the public tronics industry. This industry was Santa Clara Traffic Authority by im- sector. The politicians need to become billed the best type of industry a com- posing a one-half of 1 percent sales tax trained in marketing. They need to be munity could have because it was envi- for up to 10 years. This authority and educated on why it is important to ad- ronmentally clean. fund would be used to improve, expand dress subjects on how to increase public But, the Peninsula has also learned an and construct the county's highway sys- awareness. I old lesson: Nothing comes free. The air tem. Government has to operate as though 70 American City i County/January 1985 _. - -- A_ f there is competition for the citizens' ., v .rnments are now turning their every need and then act accordingly. attention to those services that hereto- Finding out what the citizens' needs and E � > :-L fore did not concentrate on public wants are is the fundamental starting Y c". awareness. The exception would be such point. A well-designed campaign to go /> '. programs as bicycle safety and school ' to the citizens and find out what they ; : ';�iF, crossing guard programs. Police, fire, know and don't know, along with what u planning, solid waste disposal, waste- they uaat, is very important to long- ;ems s'., water treatment and industrial waste range business planning. monitoring programs are a few exam- I Once needs have been identified,pro- pies of-`- p g,. overnment services that have a crams can be designed, developed and need to be marketed more effectively. readied for implementation. Politicians The general public formulates opin- can make decisions on what to fund and Hazwaste Disposal ions of certain segments of government how to fund needed programs. Then, services based upon personal experi- s the marketing plans can be developed, ences. Many citizens do not have much including advertising campaigns. +hilt,' experience with many services, and There have been hundreds of politi- therefore, there isn't much experience cians and public administrators who �'' r upon which to base opinion or support. have produced excellent public service ( This can ultimately erode the citizen's ` programs that have failed or received real appreciation of the local govern- little attention. So, too, have many ex- iLL l ;; ment. j cellent products died on the shelf. The This point is better made by the re- { , problem in many of these cases has been - sups of a recent public survey con- �.. - ' a-arenas. Awareness as to whether or - ducted by the Government Research not the right needs of the consumer Council of San Mateo County, Califor- were aedressed at the right time, and nia, In the survey, citizens were asked awareness by the consumer that the Unemployment specific questions about the Mid-Penin- product or service even existed. sula Open Space District, which ob- tained large parcels of land to retain as Available resources open space for use by the general pub- ` Government bureaucracies are filled 'y lic. The Open Space District has spent with ta_ented and well-trained staffs, considerable time and money in educat- ` which can produce products and ser- ing the public on the purpose and activ- Vices b the truckload. Universities and rr+ ities of the agency, and about the pro- ' _ colleges have produced thousands of ;.. •+ _ grams available for general use. The re-graduates in public administration. But = `"' "'m suits of the survey, however, showed despite these human resources, the most that 60 percent of those surveyed did significant attributes needed today — not know about or could provide little marketing skills, knowledges and abili- information about the district. The sur- res — are often missing from govern- vey also asked citizens about several ment staffs and the curriculum of col- Enemy other public agencies and found that leses and universities. It's no wonder they were no more knowledgeable about I� governments have been hit with tax those agencies than about the district. In cuts. The public perception is that they y + fact, 71 percent did not know where i have paid too much for too little, for - funding came from to operate those ' too long. various public agencies. Gov-rnment has a need to collect its In the true realm of marketing, edu- i thoushts, become knowledgeable of its „ t eating the public is as important as jmarke_place, develop a business and marketing the product for purchase. marketing plan, infuse its human re- There is no easy road and no quick sources-with a new sense of purpose and public relations program that will in- 7 mission, and then take control over crease public awareness. Repetition is 3 producing the right services that will the key and advertising turns that key in 1 bring new vitality to the bureaucracy, a the public's mind. greater awareness by the public and ry Many governments are looking at j better�rvices in general. fCeereafion ways to improve public awareness. An Many government bureaucracies are open house, to say welcome to the citi- engaeiag, in some form, in programs zens, was recently conducted at the j that bring about better public aware- Redwood City Police Department. Citi- ness as to what the public bureaucracy zens saw demonstrations by each unit of is doing. The highly visible public ser- �w the department, met with police person- %ices pro%ided by parks and recreation "" nel, and saw how motorcycle patrols depa.,ments and libraries have evolved j operated as well as how the police gen- t by capturing and nurturing the public r` erally conduct their business. This is an awareness of their respective services. excellent way to gain greater public For the most part, the parks and recre- awareness. ation professionals have worked hard to It would also have been effective to market their services. These profession- 1 have included a questionnaire survey, i als have also had to diversify their pro- before and after the tour, to determine grams to meet the more dramatic Conservation what the citizen level of awareness of changing public needs that make up the police department %vas after the i their marketplace. open house and what ideas there might a American City&County/January 1985 — — 73 i be for improving police services. Armed with this information, the police de- partment could begin to build a busi- ness plan operate the department, Communicating plan for thee future and gain the public � _ support necessary to fund the plan. Good Works . v Citizen newsletter In the city of Mountain View, Cali- fornia, a monthly newsletter is sent to "" Succeeds all citizens and businesses within the community. This newsletter is a major By James Force step in bringing about enhanced public a awareness as to the services provided, ood public relations begins with current events and significant issues A gentle demonstration for the good communication. Local facing the city.The city, in concert with Mldpeninsula loth Anniversary governments and the businesses its cable television franchises, was also on open space.(Photo by Carolyn Caddes) that service them need a regular ex- able to negotiate a public information change of facts and ideas with the pub- program and a series of grants for local zen's level of awareness as to how radar ►ic they serve. But it is crucial that these individuals and groups to put on public has helped reduce traffic accidents and communication lines be grounded in a information programs. drunk driving, or how selective enforce- positive attitude that both displays re- Organization development classes are ment has reduced burglaries in areas and for the close to the erson's home. g public and then asks re- attended by each Palo Alto city em- P sped from the public in return. ployee whose job requires dealing di- Another program that received con- Beyond this, there are a number of rectly with citizens and to gain citizen siderable success occurred in Taunton, compelling reasons why city and county artici ation. This training helps the Massachusetts. Taunton held an open participation. P g P house at its wastewater treatment lent officials should include public relations employee to gain skills on how to in- p as an integral part of their overall man- crease public awareness and gain greater for more than 300 visitors and members g g of the press. This ag program. s program significantly Consider, citizen participation in the local govern- Consider, for instance, how crowded ment. increased this group's awareness of the the channels of communication already Does the general public wish to be- sophisticated equipment and expertise g P are. Many organizations are active in come more aware_, needed to treat wastewater and how the Looking at the elec- city's ability to handle wastewater treat- Public relations. Each day, the average tion results of Massachusetts and Cali- ment could be translated into economic Person is cajoled, challenged and con- fornia, whose electorate passed two of growth in Taunton. The open house fronted by messages of all kinds. Every the biggest tax-cutting measures in the program was important because it day, the impact of communication history of government, the conclusion technologies is more intense. And a re- gained citizen appreciation of the pro it sult is a ferocious rivalry for public at- might be that there is a lot to be done to lem the City Council and mayor con- gain greater public awareness of gov- tension. ernment's programs and problems. ser to face in funding government Responsibility is an equally impor- More importantly, there is a greater de- services, which do not have a lot of vis- e g cant issue. Streets, sewers, police and mand to match services with needs. ible and tangible payback to the tax- fire, water treatment tents, payer. The broken streetlights are re- P parks and This matching services with needs paired immediately, but the deteriorat- libraries are financed with public funds. concept had a boost several years Municipalities and public agencies have ago when "zeroo b base" budgeting was ing sewer line can wait. an obligation to relate and report to the introduced. Many "zero base" budget If government is to survive, at least at g people who pay the bills. And in the advocates were in essence telling public the local level, then government is going g P current economic environment — per- administrators: "Find out what to have to market its services. Through people haps much longer—there will be fierce want and then provide it but don't per- marketing programs, government is also P P going to have to educate the public to competition for funds. It is a safe as- petuate government for government's the problems of providing services and sumption that public agencies will re- sake." Or, in other words, if you can- to the possibility that ultimately the ceive support in direct proportion to the not justify the service or the program, public agency may not be the best level of public acceptance and approval then you cannot have the money: much source for such services. of their operation. like educational courses that are intro- s where agover There are examples Some problems are inevitable. Some- duced or eliminated based on enroll- ment has gone out le business, and cif- thing, somewhere is bound to go wrong. ment. izens, having lost government services, In the public works field, these failures A more important question to ask is have h to learn how to seek rna-ad lte are highly visible and can be embarrass- whether or not the public agency knows fives. ad that end, the public a pain- ing, even damaging. But effective pub- its clients. fully aware of government services, or lic relations does work, and it is impor- Who is the client of the police de- the lack thereof. tant to have some public goodwill in- partment? One answer may be every University thand college vested with the community when trou- citizen within the community. To a en- g public admin- g ble does arise. erally law abiding citizen who has re- istration programs will have to address issue of marketing and start to in- In fact, it is hard to over-estimate the the ceived one radar citation causing him to ject the such courses into their curriculum. Potential power of effective public go to traffic school on Saturdays, there More professional public managers need communication. Think for a moment seems to be a reasonable chance that his to be trained in the art (versus the need sci- about America's involvement in the awareness of being a client of the police to tr marketing and selling. World Wars, or the space shots and, department is questionable and his until recently, even the federal budget opinion of police services might not be deficit. Effective public relations has too high. Cary Foss is director of employee rela- tions won the confidence of the citizenr} to However, if you make this same citi- for Envirorech Operating Services, and is a member of the American City& the extent necessary to support these zen a part of an open house, like in County Editorial Advisory Board. national endeavors. Redwood City, you can raise that citi- In his book, The Best Towns in 74 American City&County/January 1985 CLADS No. 85-02 Meeting 85-02 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Date: Jan. 23, 1985 REV= C L A I M S # Amount Name Description 7851 30.00 American Land Resource Association Subscription 7852 501.48 A T & T Tele--bnne Ecrui-z�, t 7853 44.87 Mona Bechard PleirL-(=seri--nt-Pe--Lstration,Fee and Umform Expense 7854 82.04 James Boland ReLrhuxsanzent-Field Supplies 7855 500.00 Boone, Cook & Associates Specifications for Water Plan- Rancho San Antonio 7856 154.62 Crest Copies Blue;:;rints 7857 61.37 California Water Service Co. Water-Rancho San Antonio 7858 Commmications Research Radio Power Supply Install4tion 7859 206.86 Dennis Danielson ReirkurseTxent-Field Supplies & Se,wer Service 7860 20.00 Dept. of Forestry Subscription 7861 85.52 Discount Office Supply Office Su Polies 7862 16.50 Environmental law Institute Resource Book 7863 227.31 John Escobar Reimh=se--,P-nt--Field Supplies 7864 22.00 Federal Express Special Delivery Service 7865 332.00 First American Title Guaranty Co. Preli--nirary Title Reports 7866 27.16 .' Graphicstat Duplication for master Plan 7867 400.00 Greig & Associates Professional Sex-vices-Stable Repert 7868 1521 .20 Hubbard & Johnson Field Supplies 7869 36.23 Roy Jenkins Property Tax Refund 7870 130.00 Los Altos Garbage Dx-,vster Rental 7871 33.21 Charlotte MacDonald Reinizursement-Private Vehicle 7872 283.63 Girmy Mickelson Trail Etiquette Brochure 7873 8.07 Minton's Lumber Field Supplies 7874 70.38 Mountain View Door Closer, Key Lock Repair and Lock Service 7875 44.72 Robert McKibbin ReirLuzrsEmeent-Unif orm Expense 7876 142.53 Noble Ford Tractor Vehicle Repair 7877 124--.62 Norney s Office Supplies 7878 338.34 Orchard Supply Hardware Field Su plies 7879 786.85 Pacific Bell Telephone Service 7880 276.20 Pacific Gas & Electric Utilities 7881 35.00 Park Ranger Assoc. of California menbers:iip Dues 7882 12.87 Patton Brothers Road Repair Materials 7883 166.60 Q Tech Tenporary Accounting Service 7884 23.86 Rancho Hardware Field Supplies CLAIMS 85-02 Meeting 85-02 January 23, 1985 # Amount Name DesRcrippttion 7885 29.32 S & W Equipment Carpany Field Supplies 7886 14.50 San Francisco Examiner Subscription 7887 22.37 David Sanguinetti Reimbursement--Ranger Uniform 7888 2,508.08 Scribner Graphics Openspace Newsletter Printing 7889 66.62 Signs of the Times Trail Signs 7890 1,800.00 John Tallett Legal Fees 7891 205.27 Titan Rubber & Supply Co. Ranger Uniform tense 7892 33.55 Tool Rrporium Inc. Repair Supplies 7893 234.97 Tools R Us Repair Supplies 7894 56.50 David Tapley Reimbursement--Uniform and Office Supplies 7895 4,539.79 2 M Associates Master Plan--Skyline Ridge 7896 52.50 Valley Title Company Title & Escrow Fees 7897 75.00 County of Ventura Seminar Fee — C. Britton 7898 12.72 Western Elections Election Forms 7899 250.00 Lester Wold Appraisal Services 7900 67.10 David Cam Reimbursement Ranger Uniform 7901 64.89 Herbert Grench Meal Conference 7902 106.24 Fetty.Cash . Office Expense, Meal Conferences Screen Rental CLAIMS No. 85-02 Meeting 85-02 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Date: Jan. 23, 1965 C L A I M S # Amount Name Description 7851 30.00 American Land Resource Association Subscription 7852 501.48 A T & T Telephone Equipment 7853 44.87 Mona Bechard Reimbursement--Peaistration Fee and Uniform Expense 7854 82.04 James Boland Reimbursement--Field Supplies 7855 500.00 Boone, Cook & Associates Specifications for Water Plan- Rancho San Antonio 7956 154.62 Crest Copies Blueprints 7857 61.37 California Water Service Co. Water--Rancho San Antonio 7858 198.00 Communications Research Radio Power Supply Installation 7859 208.86 Dennis Danielson Reimbursement--Field Supplies & Sewer Service 7860 20.00 Dept. of Forestry Subscription 7861 85.52 Discount Office Supply Office Supplies 7862 16.50 Environmental Law Institute Resource Book 7863 227.31 John Escobar Reimbursement--Field Supplies 7864 22.00 Federal Express Special Delivery Service 7865 332.00 First American Title Guaranty Co. Preliminary Title Reports 7866 27.16 :- Graphicstat Duplication for Master Plan 7867 400.00 Greig & Associates Professional Services-Stable Report 7868 151.20 Hubbard & Johnson Field Supplies 7869 36.23 Roy Jenkins Property Tax Refund 7870 130.00 Los Altos Garbage Durrpster Rental 7871 33.21 Charlotte MacDonald R6im-bursEment--Private Vehicle 7872 283.63 Ginny Mickelson Trail Etiquette Brochure 7873 8.07 Minton's Lumber Field Supplies 7874 70.38 Mountain View Door Closer, Key Lock Repair and Lock Service 7875 44.72 Robert McKibbin Reimbursement-Uniform Expense 7876 142.58 Noble Ford Tractor Vehicle Repair 7877 124.62 Norney's Office Supplies 7878 338.34 Orchard Supply Hardware Field Supplies 7879 786.85 Pacific Bell Telephone Service 7880 276.20 Pacific Gas & Electric Utilities 7881 35.00 Park Ranger Assoc. of California Membership Dues 7882 12.87 Patton Brothers Road Repair Materials 7883 166.60 Q Tech Temporary Accounting Service 7884 23.86 Rancho Hardware Field Supplies CLAIMS 85-02 Meeting 85-02 January 23, 1985 Amomt Name Description 7885 29.32 S & W Equipment Company Field Supplies 7886 14.50 San Francisco Examiner Subscription 7887 22.37 David Sanguinetti Rei;Tb=sement--Ranger Uniform 7888 2,508.08 Scribner Graphics Cpenspace Newsletter Printing 7889 66.62 Signs of the Times Trail Signs- 7890 1,800.00 John Tallett Legal Fees 7891 205.27 Titan Rubber & Supply Co. Ranger Uniform Expense III 7892 33.55 Tool Emporium Inc. Repair Supplies 7893 234.97 Tools R Us Repair Supplies 7894 56.50 David Topley Reimbursetnent--Uniform and Offic Supplies 7895 4,539.79 2 M Associates Master Plan--Skyline Ridge 7896 52.50 Valley Title Company Title & Escrow Fees 7897 75.00 County of Ventura Seminar Fee -- C. Britton 7898 12.72 Western Elections Election Forms 7899 250.00 Lester Wold Appraisal Services 7900 67.10 David Camp Reimbursement—Ranger Uniform 7901 64.89 Herbert Drench Meal Conference I CLAIMS No. 85-02 Meeting 85-02 MIDPENINSULA REGIONAL OPEN SPACE DISTRICT Date: Jan. 23, 1985 REVISED C L A I M S III # Amount Name Description 7851 30.00 American Land Resource Association Subscription 7852 501.48 A T & T Telephone Equipment 7853 44.87 Nona Bechard Reimbursement--Reaistrat.i.on .Fee and Uniform Expense 7854 82.04 James Boland Reimbursement--Field Supplies 7855 500.00 Boone, Cook & Associates Specifications for Water Plan- Rancho San Antonio 7856 154.62 Crest Copies Blueprints 7857 61.37 California Water Service Co. Water--Rancho San Antonio 7858 1-94X Conminications Research Radio Power Supply Install4tion 7859 208.86 Dennis Danielson Reimbursement--Field Supplies & Sewer Service 7860 20.00 Dept. of Forestry Subscription 7861 85.52 Discount Office Supply Office Supplies 7862 16.50 Environmental Law Institute Resource Book 7863 227.31 John Escobar Reimbursement--Field Supplies 7864 22.00 Federal Express Special Delivery Service 7865 332.00 First American Title Guaranty Co. Preliminary Title Reports k° 7866 27.16 Graphicstat Duplication for Master Plan 7867 400.00 Greig & Associates Professional Services-Stable Report 7868 151.20 Hubbard & Johnson Field Supplies 7869 36.23 Roy Jenkins Property Tax Refund 7870 130.00 Los Altos Garbage Dempster Rental 7871 33.21 Charlotte MacDonald Reimbursement--Private Vehicle 7872 283.63 Ginny Mickelson Trail Etiquette Brochure 7873 8.07 Minton's Lumber Field Supplies 7874 70.38 Mountain View Door Closes, Key Lock Repair and Lock Service li 7875 44.72 Robert McKibbin Reimbursement--Uniform Expense 7876 142.58 Noble Ford Tractor Vehicle Repair 7877 124.62 Norney's Office Supplies 7878 338.34 Orchard Supply Hardware Field Supplies 7879 786.85 Pacific Bell Telephone Service 7880 276.20 Pacific Gas & Electric Utilities 7881 35.00 Park Ranger Assoc. of California Membership Dues 7882 12.87 Patton Brothers Road Repair Materials 7883 166.60 Q Tech Tenporary Accounting Service 7884 23.86 Rancho Hardware Field Supplies I I CIAE-IS 85-02 Meeting 85-0c January 23, 1985 r Amount Name DesRcripttion 7885 29.32 S & W Equipment CaTipany Field Supplies 7886 14.50 San Francisco Examiner Subscription 7887 22.37 David Sanguinetti Reimburserient--Pz6ger Uniform 7888 2,508.08 Scribner Graphics Openspace Newsletter Printing 7889 66.62 Signs of the Times Trail Signs 7890 1,800.00 John Tallett Legal Fees 7891 205.27 Titan Rubber & Supply Co. Ranger Uniform Expense 7892 33.55 Tool Emporium Inc. Repair Supplies 7893 234.97 Tools R Us Repair Supplies 7894 56.50 . David Topley Reimbursement-Uniform and Office Supplies 7895 4,539.79 2 M Associates Master Plan--Skyline Ridge 7896 52.50 Valley Title Ccnpany Title & Escrow Fees 7897 75.00 County of Ventura Seminar Fee -- C. Britton 7898 12.72 Western Elections Election Forms 7899 250.00 Lester Wold Appraisal Services 7900 67.10 David Camp Reimburscrent--Ranger Uniform 7901 64.89 Herbert Grench Meal Conference 7902 106.24 Petty.Cash Office Expense, Meal Conferences Screen Rental I Ili