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Home My Public Portal AboutTBM 2016-07-20FRASER BOARD OF TRUSTEES MINUTES DATE: Wednesday, July 20, 2016 MEETING: Board of Trustees Regular Meeting PLACE: Fraser Town Hall Board Room PRESENT Board: Mayor Philip Vandernail; Mayor Pro -Tem; Eileen Waldow, Trustees; Katie Soles, Cody Clayton Taylor, Andy Miller, Parnell Quinn and Herb Meyring Staff: Town Manager Jeff Durbin; Town Clerk, Lu Berger; Public Works Director Allen Nordin; Town Planner, Catherine Trotter; Police Chief, Glen Trainor, Others: See attached list Mayor Vandernail called the meeting to order at 6:03 p.m. 1. Regular Meeting: Roll Call 2. Executive Session: For a conference with the Town's Attorney for the purpose of receiving legal advice on specific legal questions under C.R.S. Section 24-6-402(4) (b) and for the purpose of determining positions relative to matters that may be subject to negotiations, developing strategy for negotiations, and/or instructing negotiators, under C.R.S. Section 24-6-402(4)(e) regarding annexation agreement matters and to include Town Manager Durbin, Town Attorney McGowan and Town Planner Trotter. Trustee Miller moved, and Trustee Soles seconded the motion to enter executive session. Motion carried: 7-0. Enter: 6:03 p.m. Exit: 6:58 p.m. Attornev's Opinion Reauired by C.R.S. 24-6-402(2)(d.5)(II)(B). As the attorney repres ing the Town of Fraser, I am of the opinion that the entire Executive Sessi is was not recorded, constituted a privileged attorney-client communicatio . Rod McGowan, Town torney Trustee Soles moved, and Trustee Meyring seconded the motion to exit executive session. Motion carried: 7-0. 3. Approval of Agenda: Page 2 of 3 Trustee Soles moved, and Trustee Quinn seconded the motion to approve the Agenda as amended to move the minutes to the August 3, 2016 meeting. Motion carried: 7-0. 4. Consent Agenda: a) Minutes — July 6, 2016 — moved to 8-3-16 b) Resolution 2016-07-01 Authorizing Expenditures for the Purchase of a Replacement Snow and Ice Equipment V -Box Sand Spreader Trustee Taylor moved, and Trustee Meyring seconded the motion to approve the consent agenda. Motion carried: 7-0. 5. Public Hearings: 6. Discussion and Possible Action Regarding: a) Arial Adventure Park Proposal - Rocky Mountain Adventure Quest briefed the Board on the progress made with proposal. Meara McQuaid spoke to the proposal of Rocky Mountain Adventure Quest providing needed staffing at the Adventure Center. Discussion on the proposed agreement was held. Board directed the TM to draft a lease/licensing agreement to bring back to the Board. b) Eisenhower Water Line Project - With the pending failure of this waterline and the lack of functioning main line valves to isolate this section of line underneath the rail road tracks, if, or when, this line fails, the potential catastrophic effects to significant infrastructure such as railroad traffic, nationwide fiber optic, and Public Service Company/Xcel gas utilities and general vehicular traffic, it is past time to make this replacement in advance of such failure. The engineering and bidding contract documents would be prepared concurrently in an effort to potentially have this project awarded and the work completed by late fall of this year. Funding for this project is yet to be determined, however, with the short construction season and the many challenges we are anticipating to experience with permitting from the UPRR and adjacent utilities, without the engineers estimate we will not be able to consider this work for 2016. We will continue to work on the engineering and development of bid package with the expectation of completing work this season. C) Traffic Calming and Drainage Improvements A discussion regarding the purpose of the existing concrete valley cross pans as they relate to drainage vs traffic calming, and providing options for alternative designs to lessen the impacts to the traveling public including full removal and/or removal and replacement with a different design at certain sections of roadway throughout Town. Given our financial position, staff recommends leaving all pans in their existing condition and at the time of repair/replacement consider alternatives. Board directed staff to examine design on speed control devices i.e. dips, to make sure they drive effectively. d) Open Space Planning - Trustee Meyring has requested that we add a discussion item regarding open space planning. Trustee Meyring has suggested that we consider additional improvements in Cozens Ranch Open Space in the vicinity of Page 3 of 3 the new pedestrian bridge. In 2003-2004 we worked with University of Colorado graduate students on a community vision for the Cozens Ranch Open Space. The property hosted the Fraser River Trail and Lions Fishing Ponds, but was otherwise underutilized and home to our largest noxious weed population. This initiative led to the Fraser River Enhancement Project resulting in approximately $1,000,000 in improvements to the property in 2005-2006. At this time, all the improvements identified via that planning process have been completed (the new pedestrian bridge was the last one). The area south of the Lions Fishing Ponds had been identified as an opportunity for future improvements, but the Winter Park Ranch feeder ditch was a significant restriction on most opportunities. This ditch has recently been relocated. Given the relocation of the ditch and the new pedestrian bridge, we have opportunities to consider new improvements to this area. Along with additional picnic areas, playgrounds, and river access as suggested by Trustee Meyring, I am aware of community interest in mountain bike facilities and a dog park. Recommendation the Town Board consider appropriating funds for an open space planning initiative. Great Outdoors Colorado offers planning grants that may help fund this effort. Grants are due November 17, 2016. 7. Open Forum: 8. Other Business: • Transit meeting with Winter Park August 1, 2016 at 5:30 after the TAC meeting. • RFP FRODO property ready to go out. • 8-17 meeting moving to 8-24, possibly switching the PC meeting with the Board. Trustee Soles moved, and Trustee Meyring seconded the motion to adjourn. Motion carried: 7-0. Meeting adjourned at 9:00 p.m. Lu Be -r, Town Clerk SEAL 7 � �0RADO TOWN BOARD REGULAR MEETING REGISTRATION SHEET JULY 2,W2016 The Public Forum is an opportunity for the public to present their concerns and recommendations regarding Town Government issues to the Town Board. Those wishing to address the Town Board will be allowed a five-minute presentation. A maximum of six (6) people will be allowed to address the Town Board at each Public Forum. If a topic that you wish to discuss has been scheduled for a formal Town Board Meeting, we would ask that you reserve your remarks for that specific date and time. Topics that are in litigation with the Town will not be heard during this forum. All presenters are urged to: (1) state the concern; and (2) list possible solutions. Please keep the following guidelines in mind: • Remarks that discriminate against anyone or adversely reflect upon the race, color, ancestry, religious creed, national origin, political affiliation, disability, sex, or marital status of any person are out of order and may end the speaker's privilege to address the Board. • Defamatory or abusive remarks or profanity are out of order and will not be tolerated. Anyone attending Town Board meetings must sign in to ensure accurate records and minutes. Sign your name, address, and topic of discussion on the sign in sheet. Thank you for your cooperation. NAME PHYSICAL ADDRESS IF YOU PLAN ON ADDRESSING THE BOARD DURING OPEN FORUM PLEASE LIST THE TOPIC YOU WISH TO SPEAK ON P.�wtn v� a 4 w 4194 , "'(0(o d _To�YL--A7_t-,rru to C-0 r — k— P Fav ;S ��-`�� ,✓��'` � a✓ l �a �