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HomeMy Public PortalAbout09/07/99 CCM141 MEDINA CITY COUNCIL MEETING MINUTES OF SEPTEMBER 7, 1999 The City Council of Medina, Minnesota met in regular session on September 7, 1999 at 7:30 p.m. in the City Hall Chambers. Mayor John Ferris presided. Members present: Ferris, Zietlow, Hamilton, and Johnson. (Smith arrived at 7:33 p.m. after approval of the first motion). Members absent: None. Also present: Police Chief Ed Belland, Attorney Ron Batty, Public Works Director Jim Dillman, City Engineer Glenn Cook, Planning & Zoning Administrator Loren Kohnen, and City Clerk - Treasurer Paul Robinson. 1. Pledge of Allegiance 2. Additions to the Agenda A. Resolution Canceling Bonded Debt. Moved by Jim Johnson, seconded by Phil Zietlow, to approve the agenda as amended. Motion passed unanimously. 3. Approval of the Minutes from August 17, 1999 Moved by Phil Zietlow, seconded by Jim Johnson, to approve the minutes of August 17,1999 as presented. Motion passed unanimously. 4. Comments from Residents in Attendance on Items Not on the Agenda There were none. 5. Park Commission Comments Liz Jungles, President of the Hamel Lions Association, and Tom Gregor, Chair of the Park Commission, presented a $30,000 check for new tennis courts at Hamel Legion Park and a $2,000 check for improvements to the sign and plantings at Hunter Lions' Park. 6. Planning Commission Comments There were none. 7. Paul Phillips Subdivision in Orono Loren Kohnen said that Mr. Phillips has made an application to divide his four and a half -acre parcel in Orono into two parcels. He said that Lot 1 has Mr. Phillips' home on it and a small portion of this lot is in the City of Medina. He said because of this, Medina must sign the final plat that goes to Hennepin County. In order to do that, the Mayor and Clerk need Council approval to do that. Phil Zietlow asked if this parcel meets the soil requirements for Medina. He said that Medina has strong concerns about the environmental impacts of septic systems and other environmental impacts. Loren Kohnen said that it is heavy clay which would require a mound system. He said that the lot that has a portion in Medina has an existing home on it. He said the subdivision regulations in Orono are very different from the subdivision regulations in Medina. Loren Kohnen said that he had spoken to Mike Gaffron in Orono about the mound system and Gaffron said there would Medina City Council Meeting Minutes September 7, 1999 142 be a transfer of the paperwork back and forth between the two cities in order to maintain inspections and other important aspects that may concern Medina. Ron Batty said that the City could pass a motion authorizing the signing of the plat without a resolution. Moved by Jim Johnson, seconded by Phil Zietlow, to authorize the Mayor and Clerk to sign the subdivision plat for Mr. Paul Phillips of 2140 6th Avenue North, Orono. Motion passed unanimously. 8. Preliminary Plat Approval for a Two Lot Subdivision for Tom Turnham at 1512 Deerhill Road Mr. Kohnen said that Mr. & Mrs. Turnham wished to subdivide their 15.65-acre parcel, on which they have their residence, into two parcels. He said this property was zoned rural residential which requires 5 acres of contiguous suitable soils. He said in May of 1999 Mr. and Mrs. Turnham requested a variance from the soil requirements. This variance was granted. The current subdivision proposal would include two parcels, Lot 1 would consist of 8 acres with 2.9 acres of suitable soils. Lot 2 would be 7.65 acres in size containing 6.2 acres of suitable soils. Loren Kohnen said the Planning Commission recommended approval of this plat with the conditions recommended by Staff. Ron Batty asked if this plat approval was consistent with the variances requested in May. Loren Kohnen said that it was. There was some discussion concerning condition #4 regarding the driveway entrances onto Deerhill Road. This condition was eliminated. Moved by Jim Johnson, seconded by Carolyn Smith, to direct the City attorney to draft a resolution approving the preliminary plat with all the conditions listed in the Staff memo except #4. Motion passed unanimously. 8. Consideration of the Petition for an Environmental Assessment Worksheet (EAW) for Rolling Green Business Park John Ferris said that tonight they will be discussing the EAW. He said this was not a public hearing, but it has been the practice of this City Council to allow everyone present a chance to speak. He said the input of everybody will be considered when the Council makes its decision. He said the Council is not considering the rezoning nor the conditional use permit for this particular structure, but the issue at hand is the Environmental Assessment Worksheet (EAW). Ferris said that depending on the evidence presented this evening, if the City Council votes to approve the EAW, the Council will enact a fairly straightforward process to address the EAW. If the Council votes not to accept the petition, then the City Council will address the land use issues at the September 21st City Council meeting. Medina City Council Meeting Minutes September 7, 1999 143 Mayor Ferris said that this item may need to be addressed again by the Planning Commission depending on what happens this evening. He said if you would like to speak, please state your name and address before you speak. To begin this discussion, he said we will start out with Staff's report on whether or not to proceed with the EAW. Doug Bergstrom, of Northern Environmental, a division of the Bonestroo, Rosene, Anderlik and Associates (BRAA), the City's engineering firm, reviewed the EAW petition and the information submitted by the developer. He said that one of the first issues they addressed was whether or not this was a phased action. If it was considered a phased action, and if the total square footage of the project were to be over 300,000 square feet, then an EAW would be required. Alternately, if the project is less than 50,000 square feet, then an EAW would not be required. Between 50,000 and 300,000 square feet, the Council or regulatory body has discretion about whether or not to require an EAW. In addition to the current plans, their analysis included what was proposed to be done in the future and what may have already been done. The Environmental Quality Board (EQB) rules guides this decision. The current proposal includes a 115,000 square foot building. The remainder of the square footage is speculative. Bergstrom said that the EQB rules do not include a formal process for determining the potential environmental effect of a development. He said he would explain the analysis they used. They began by determining the potential square footage of the buildings. To do this they determined the area that could reasonably be considered available for development. He said they made several assumptions in determining this area. These included eliminating the wetland areas and the property that could not be developed per the setback requirements in the City ordinance. They then boxed and calculated the remaining area. After this, they subtracted 25% of the area which would be required for landscaping and the amount of area that would be required for parking. Initially they came up with a total of 355,000 square feet. However, City Staff challenged some of the assumptions they had made. The most significant change involved using the actual square footage for the proposed building on Lot 1 instead of their potential square footage calculation. This dropped the total square footage by 70,000. Another part of determining whether or not this was a phased action was whether or not to include the Flagship Development a part of this development and thereby the square footage included in the phased action. Since one member of Flagship group only owned a 7% stake in the Rolling Green property, they did not believe that this satisfied the EQB rules requiring this property to be included as part of the phased action. The next issue was the potential for environmental effect. He said the developer did not propose to fill in any wetlands except for that which would be required for Meander Road. This was not proposed to be done at this time. That would be part of a future action. As far as air quality was concerned, there did not seem to be any impacts that would exceed the state standards for the protection of air quality. He said that a traffic study had been done by the developer. This study was reviewed by one of the engineers at BRAA. The determination that Medina City Council Meeting Minutes September 7, 1999 144 was made from this analysis was that there were some traffic problems along Co. Rd. 116 that existed today and would exist whether or not this development was completed. Overall they believed that an EAW was not warranted in this case, and that federal, state and local regulations would give the City enough control over the environmental impacts of this project. Loren Kohnen said that he did not have much more to add to this. He said he also did not believe that there would be significant impact to the environment based on the studies done by the City's engineering firm. Kristin Johnson, 905 Foxberry Farms Rd., said at the previous meeting when this petition was discussed, they understood that the City Council would conduct an independent investigation and that they were not to submit any additional information or to discuss this with any of the Council members or Staff. They now understand that additional information was submitted by the developer and feel a bit unprepared this evening to respond fully. She said that one of the assumptions that the engineering firm Northern Environmental had made was not to include the Peterson property. She said they believed the Peterson property should be included as a part of the potential gross square footage of the property. She said she had concerns with the traffic study, and was disappointed that the City did not independently hire someone to provide traffic analysis rather than relying on the developer's traffic analysis. She said they also had concerns about whether or not the air quality and noise quality analysis was done appropriately. She said it would be difficult right now to know exactly what impacts there would be without knowing about the potential tenants. She said it looks like the City relied very heavily on the analysis done by the developer versus independent analysis. Glenn Cook said they basically looked at the air and noise that would come from the buildings that would exist. He said that there is no way to determine exactly what potential noise and air impacts there would be until the building is built and the tenants are actually in place, however, there will be state's standards and regulations and City regulations that will need to be met. It is their opinion that these regulations will be sufficient to regulate the impacts of this building. Cook said they did not believe they were directed by the City Council to conduct an independent traffic study, however, it was their roll to review the traffic study done by the developer and determine if it seemed to meet the standards for that type of construction. Cook described how Environmental Assessment Worksheets are typically reviewed and completed. John Ferris said that the City has had no recent precedent on how to conduct an EAW. However, the primary issue here is if there could be significant environmental impact caused by this particular development. Ferris asked if any wetlands would be significantly impacted. Cook, said to date they have no evidence that any wetlands will be filled or significantly impacted. Linda Fisher, 1500 NW Financial Center, representing Kurt Woodhouse and the Rolling Green Business Park LLC, said at some point she would like to summarize the information that they submitted to the City concerning the petition. Medina City Council Meeting Minutes September 7, 1999 145 Kristin Johnson raised some additional concerns about whether or not this was a phased action. They believed that it was a phased action and that the entire potential square footage should be considered for the entire property including the Peterson's property. Tim Butler, 4238 Foxberry Court, said he questioned the assumptions of Staff. Supposedly they are conservative assumptions yet the Peterson property was not included and not factored into the amount of space analysis. He was asking if it could or could not be factored in, and if so would it put this development over the 300,000 square feet. Jerry Jubert said he was concerned about the portion of the Rolling Green property that abutted his property. They would like to develop their property commercially and would like the Rolling Green property to be guided for commercial development. He does not want to contend with large setbacks requirements between the Rolling Green property and his property as would happen if it were guided residentially. Tim Butler said they moved here because they wanted to be part of a City that did not look like Maple Grove and Plymouth. He wondered why the City could not just rezone the southern portion of the parcel to some type of commercial and then rezone the northern portion of the parcel to a zone that would create a better buffer between residential and commercial properties. John Ferris said the decision the Council is making right now is whether this development will cause a significant environmental impact that would cause the Council to accept the petition for an EAW. The rezoning question is still open and has not been finalized, but will be discussed at a later time. Dick Stone, 4557 Medina Lake Drive, said he was concerned about the other factors that may have significant impacts such as the visual impact and the aesthetic impacts of having this type of development adjacent to residential property. John Ferris said that was more of a Comprehensive Plan issue and was not directly related to the environmental impact statement. Dick Stone said according to the EQB rules, these are issues that could be considered. He said could other issues be considered, such as how the building is oriented and the impact that that orientation would have. Another gentlemen (missed his name) said that the intent of the Comprehensive Plan was to reflect the wishes of Medina. He thought that this particular development was obviously not reflecting the wishes of a lot of residents of Medina. It seems like the residents of the Foxberry Farms area are not considered residents of the City of Medina. However, we are residents of Medina and this development will have a significant impact on us. John Ferris said that all residents of Medina are important. Linda Fisher said she submitted a detailed response to the petition for the EAW. She said she did not intend to summarize the entire response and go into great detail unless it is necessary, however, they would like a chance to summarize some of the details of that response. She said they looked at the EQB rules and the EAW petition. They also looked at the record for the Flagship development, the pending application, the City's current Comprehensive Plan, and Medina City Council Meeting Minutes September 7, 1999 146 a host of state and federal laws as a part of their review and response to the EAW petition. She gave some background on their firm and their expertise with zoning and environmental matters. She began with a summary of their findings. She said that there is no specific test for an EAW, however, there must be material evidence accompanying a petition that shows that there will be a significant environmental effect. She said that the rules are fairly explicit on whether or not this is a phased action. According to their interpretation they would not look at this as a phased action. Accompanying the application was a plat that included two outlots, and included with the plat was a master plan that included a description of what could potentially be created. The current proposal was only for the 115,000 square foot building. She said a detailed analysis of the rationale behind it could be found in pages 5-10 of their report. Currently, the developer is requesting the right to build this particular portion of the project and has applied for a conditional use permit which has met all of the conditions of the City's ordinances. They consider the project to be the first building and only the first building. This would mean that the project consists only of 115,000 square feet. Once again, what was submitted for the remainder of the property was a master plan of what potentially could happen. Fisher went through some of the rationale for why they would not consider Elm Creek Park as a part of the Rolling Green Project. Fisher said the City's current Comprehensive Plan guides this parcel towards industrial development. She said Medina only has two zones in the zoning ordinance which would comply with that guiding. One is the urban commercial district and the other is an urban industrial district. At this point, the City only has the choice of choosing between one of these two districts. She said even if the Elm Creek Business Park were included and the City Council considered this a phased action, it still would not meet the threshold for a mandatory EAW. On the issue concerning the Peterson property, they would make the case that it is too speculative at this point, especially since that property is not even owned by the Rolling Green Business Park LLC. Fisher said the burden of the EAW is placed upon the petitioners based on the best evidence that is available. She said that Rolling Green Business Park LLC conducted a number of studies and have determined that there will not be any significant environmental effects. She said there will be no impact on the wetlands. Rolling Green Business Park has no plans for filling wetlands except for those needed for Meander Road, which is shown in the City's Comprehensive Plan and these wetlands can be mitigated on the 40 acres owned by Rolling Green. Fisher said that at the August 3rd City Council meeting they were requested not to contact consultants or Staff or the Council members about this issue. They adhered to that and had not contacted any of the Council members regarding this matter. They did, however, submit a response to the petition for the EAW. Fisher asked the City Council if they could make a decision tonight on this issue. They have all of the consultants that provided information for their response to the EAW available in case any City Council members have any questions. She said they would rather have questions directly from the City Council than from the floor. Medina City Council Meeting Minutes September 7, 1999 147 Phil Zietlow said, as a point of clarification the property may be guided industrial, but it is currently zoned rural residential. Fisher said that under state law, zoning has to be consistent with the Comprehensive Plan, and if it is guided towards industrial, then the only two zones available are the urban commercial and urban industrial. Kristin Johnson said there were a number of consultants hired to respond to the EAW petition by the developer. She said consultants' opinions can reflect the wishes of the person who has hired them, versus providing a straight objective opinion. John Karp, 860 Foxberry Farms Road, said he thought the City Council should have an independent traffic and noise study done. Bill Ciora, 915 Sunset Court, said that regardless of the vote on the EAW, he believed that a moratorium should be placed on all development in the commercial area until the Comprehensive Plan is completed. This way, the long-term plans of the City can be accounted for. Mary Verbick, 855 Foxberry Farms Road, said they may not be filling wetlands but there are other ways that wetlands are impacted such as from run off. John Ferris said yes, there are. Linda Fisher said there are problems with untreated stormwater runoff, however, the proposal has included a NURP pond that would treat the runoff created by this development. Tim Butler said if the NURP pond was placed where it is currently shown on the plat map it would have been under water this spring. Don Verbick, 855 Foxberry Farms Road, said he thought there was some merit in getting an independent look at this project. John Karp said if the goal is to meet the criteria, okay, but he thought that the goal may be to do the right thing for the environment even if this project does meet all the rules. He said if the right thing for the environment is to have an EAW done, then that is what should be done. There was a question about the cost involved in creating an EAW. Glenn Cook said that typically the cost in time is somewhere between $10,000 and $15,000 depending on how careful a review needs to be done. Doug Bergstrom from Northern Environmental said the time involved can vary. However, it usually takes a month to assemble the information, then there is a 30-day comment period. Overall, the process takes around four months. Jim Johnson said that he understands some of the citizens' concerns about the process and the potential need for some additional independent study. Glenn Cook said the only analysis they used from the developer was the traffic study, otherwise the other portions were done from the site plan and using Doug Bergstrom's analysis on the Medina City Council Meeting Minutes September 7, 1999 148 noise and area impacts. These were done based on other developments of similar nature in other cities. Cook said this building is 800 feet away from the nearest home. He said it would be hard to imagine a noise problem that would exceed the state standards. Jim Johnson asked if they had ever found significant impacts after completing an EAW for a project where it initially seemed like there were no significant impacts. Glenn Cook said that yes, it's possible that they may have missed something in the analysis, but probably not. Doug Bergstrom said that they have conducted about 40 to 50 EAW's. He said that one out of of 100 EAW's end up in the determination that there would be significant environmental effect and then lead to the preparation of an environmental impact statement. Kristin Johnson said it is possible that noise from this development could have a significant environmental effect. She said they can hear grain trucks driving down Trunk Highway 55 from their back yards. They can not imagine the type of impact that could happen from a development that is only 800 feet away from them. Glenn Cook said there are times where EAWs help to point out some areas where there may be unique circumstances that improve the development or result in information that helps to make a better land use decision. Yet these EAWs do not end in the creation of an environmental impact statement. Carolyn Smith had a question about the traffic study and how the analysis was done and what was meant by some of the particular terms in the study itself such as trip ends. Linda Fisher described some of the analysis used for the traffic study. The first part of the analysis used the 115,000 square foot project; the second phase considered all portions of the development shown in the master plan. That is not to say that it is a phased development but that they were trying to be conservative and show the potential impact to the year 2005. She said the trip generations used were very conservative or exaggerated to show the worst case scenario. James Benshoof, the traffic consultant, described what a trip end meant. He said that it was a travel to the site or leaving the site. One trip end would be arrival of someone to work, another trip end would be when they left. James Benshoof said the a.m. peak hour is the one hour when most people come to work and would have the highest impact or number of trip ends. This time is usually between seven and eight a.m. Carolyn Smith said currently there is quite a problem with the traffic on County Road 116, part of the problem is caused by people turning into McDonald's. She said this makes it very difficult to drive on that stretch of road in the morning and in the afternoon. Linda Fisher said that Mr. Benshoof used a specifically known methodology for determining the traffic impact. Medina City Council Meeting Minutes September 7, 1999 149 Benshoof said for their analysis they considered that half of the building would be office space and the other half would be warehouse space. He said the highest impact for trip ends would be generated by the office space. Bill Ciora said that 890 trip ends on an average weekday seemed to be a significant traffic increase on this road. In the current draft of the City's Comprehensive Plan, the average daily traffic on County Road 116 is 8,000 trips per day. Phil Zietlow said the Planning Commission that worked on the current Comprehensive Plan wanted to make the area guided industrial compatible with residential development. He said that has always been the Planning Commission's and City Council's vision for the City and that is represented in the City's Comprehensive Plan. There was some discussion about whether or not the Planning Commission had been directed to review the zoning on this property once again. What was actually occurring was the Planning Commission was making recommendations to accompany the approved Comprehensive Plan. One of the recommendations would concern this property. This, however, would be only a recommendation based on the comments that the Planning Commission heard at the public hearing. Carolyn Smith said that a major issue to consider is the buffer areas adjacent to all of the property bordering the residential areas. Medina appears rural and would like the commercial areas of the City to appear rural. Phil Zietlow said that the decision tonight is yes or no on the EAW. If the Council votes no, he does not want to send a signal that the Council considers the impact of the traffic to be insignificant from this property. He said the City may even need to consider a moratorium on this property in order to appropriately deal with commercial properties bordering residential areas. Ron Batty said that tonight's issue is not whether or not to place a moratorium on the property, but the specific potential for significant environmental effect based on the evidence presented. He said not knowing the outcome in advance, he prepared two resolutions, one accepting the petition and another declining the petition for an EAW. He said that since this was done in advance he could only guess to the best of his knowledge what rationale the City Council may want to use. Either way the City will have to make a motion to approve or deny the petition and base it on findings of fact or rationale that have been heard this evening. Ron Batty said that an EAW would have the affect of placing a spotlight on this project. He said what Doug Bergstrom said is that they don't believe, based on their opinion, that this EAW would end in the ordering of an environmental impact statement, however, the process would highlight or illustrate environmental issues, if there are any, on the property. He said that there was a two -fold analysis. One was to decide what category this fell into, if it is over 50,000 square feet that put us in the category that would allow the City Council to recommend or accept the EAW petition, however, based on Staff's analysis, even if the phased project argument were accepted as City Staff believes it should be, it still would be under the 300,000 square feet, thereby falling in the discretionary category and not the mandatory category for an EAW. Loren Kohnen said that if you deny the petition it is still possible to conduct additional noise and traffic impact studies which may help the City Council make a better decision on other pending issues. Medina City Council Meeting Minutes September 7, 1999 150 There was some discussion on the action taken at the public hearing for the Comprehensive Plan. Paul Robinson said that it is true that the Planning Commission approved the Comprehensive Plan with the urban commercial guiding on this property, however, at the next Planning Commission meeting they were going to address the concerns heard at the public hearing and make recommendations to the City Council on whether or not to changes to the draft Comprehensive Plan. Carolyn Smith reviewed some of the key points discussed. She said in her opinion Flagship's 7% ownership stake in the Rolling Green Partnership did not justify the inclusion of the Elm Creek Business Park into the Rolling Green Business Park. She said she was okay with considering it a phased project and using the 285,000 square foot number. This would then place this project into the discretionary category for the City Council to decide whether or not to accept the petition. She said based on the discussion this evening from Staff and from the developer, there will be very little to no impact on the wetlands and there are also no plans to fill any wetlands except for Meander Road which has been shown in the Comprehensive Plan for some time. On the issue of the traffic, she said there will be a substantial traffic increase. However, most of the mitigation of this impact will occur by installing turn lanes. As far as air quality there does not seem to be any significant impact on air quality. As far as noise there does not seem to be a significant amount of noise that will be created. Carolyn Smith said that as far as visual impact, she was not sure what was meant by visual impact or what would constitute a visual impact. Ron Batty said that when he looked into EAW's and their examples of visual impacts he said it looked like they would include items such as a significant amount light in the wilderness or a tall smokestack. The visual impacts mentioned all seemed to include something that would stand out considerably from the surroundings. Joanne Ferris, 1265 Oakview Road, said that from what she has heard this evening, it seems like the City is very interested in protecting the environment. She said if this building has the potential to impact adjacent residential property it should not be discounted. She was concerned that the City not move forward with this project without considering the impact to its residents. Jim Johnson expressed his concerns with the amount of traffic that could be created from this development. A majority of the Council believed that based the evidence presented, and previously reviewed by Carolyn Smith, there would not be significant environmental effects that would require an EAW. However, this did not mean that there was not concern about that impacts that may be created by this development and its impacts on the residential areas and on the traffic on County Road 116. Moved by Phil Zietlow, seconded by John Hamilton, to approve Resolution 99-52 denying the petition for preparation of an Environmental Assessment Worksheet on the Rolling Green Business Park proposal. Those voting in favor: Phil Zietlow, John Hamilton, John Ferris, and Carolyn Smith. Those opposed: Jim Johnson. Motion passed. Medina City Council Meeting Minutes September 7, 1999 151 12. Tabling of Items 2, 3, and 4 Concerning Rolling Green Business Park Moved by John Hamilton, seconded by Phil Zietlow, to table those items. Motion passed unanimously. 13. Request to Address Council Regarding Elwell Property - John Hollander Mr. Hollander was not in attendance, therefore, this item was not addressed. 14. Resignation of the Community Service Officer Ed Belland said that Martha Lundell unfortunately had some problems with arthritis that prohibited her from continuing as the City's Community Service Officer. He said it is very unfortunate that she can no longer continue, she has been an asset to the police department and they will miss her. Belland said there will be a going away potluck for Martha Lundell at 1:00 p.m. on Thursday, September 9, 1999. 15. Hiring of a New Community Service Officer Ed Belland said it will now be necessary to hire a community service officer. Moved by John Hamilton, seconded by Phil Zietlow, to approve hiring a community service officer. Motion passed unanimously. 16. Installation and Purchase of Carpet for the Police Department Ed Belland said replacing the downstairs carpet was the final part of the City Hall renovation and garage project done last year. When he initially bid this project, he thought that the officers could remove the old carpet. He said when they began removing the old carpet, they realized that it would not be practical for them to do it. Therefore, he would like approval to spend the additional amount needed to have the carpet installer remove the existing carpet. Moved by Phil Zietlow, seconded by Carolyn Smith, to approve the removal and disposal of the old carpet. Motion passed unanimously. 17. 2000 Budget and other Financial Items Paul Robinson passed out a revised version of the budget. There were some columns that did not match up to other previous year's amounts. He said this year's levy was $4,000 less than the previous levy. He said there were not significant changes to this year's budget. He said any changes were addressed in the memo. To conserve time this evening, Robinson said he could begin by addressing any questions on his memo or go through the memo and summarize the budget submitted. There were some questions on the budget. Paul Robinson said that approval of the levy would be in order. Moved by Carolyn Smith, seconded by Phil Zietlow, to approve the Resolution 99-50 approving the year 2000 levy of $1, 075, 844. Motion passed unanimously. Paul Robinson said a few years ago the City began setting aside surplus revenue from the previous year into an equipment replacement fund. 1998's surplus was $142,680. He said he would need a motion from the City Council to transfer this amount. Moved by Carolyn Smith, seconded by Phil Zietlow to approve transferring $142,680 from the General Fund 101 to the Equipment Replacement Fund 411. Motion passed unanimously. Medina City Council Meeting Minutes September 7, 1999 152 18. Resolution 99-51 Declaring that the City has Adequate Reserve to Cover Bonded Indebtedness in 2000 Paul Robinson explained what the bond issue was for and that the City Council had decided several years ago to use general fund reserves to pay for this bond instead of levying it on the taxes. However, every year the City Council needs to tell the County not to levy this amount onto the taxes or it will be done automatically. Moved by Phil Zietlow, seconded by John Ferris, to approve the Resolution 99-51 declaring adequate reserves to cover bond payments. Motion passed unanimously. 19. Pay the Bills Moved by Phil Zietlow, seconded by John Hamilton, to approve the bills, order check numbers 20070 -20128 for $163, 052.77, and payroll check numbers 16242-16260 for $15,957.98. Motion passed unanimously. 19. Executive Session Moved by Phil Zietlow, seconded by Jim Johnson, to close the meeting and go into executive session to discuss labor negotiations with the police officers' union. Motion passed unanimously. 20. Adjournment Moved by Jim Johnson, seconded by Phil Zietlow, to adjourn the meeting at 11:55 p.m. Motion passed unanimously. John B4,:, erris, Mayor Paul Robinson, City Clerk -Treasurer Medina City Council Meeting Minutes September 7, 1999 ORDER CHECKS — SEPTEMBER 7, 1999 20070 Orchard Trust $ 1,312.00 20071 P.E.R.A. 2,946.38 20072-73 Air Touch Cellular 468.56 20074 Allstar Electric 6,938.91 20075 Earl F. Anderson 4,384.34 20076 Assn. Of Training Officers Assn. 159.00 20077 Banyon Data Systems 150.00 20078 Big A Auto Parts 15.50 20079 Bryan Rock Products 2,835.19 20080 Burlington Northern Railroad 1,200.00 20081 Classic Cleaning 191.70 20082 CPR Prompt Training Services 147.65 20083 Culligan 69.49 20084 Delta Dental 805.65 20085 E-Z-Recycling 2,473.02 20086 Eagle Painting, Inc.. 1,245.00 20087 Rolf Erickson, Ent. Inc 2,930.43 20088 ESS Bros. & Sons, Inc. 66.26 20089 Firstar Bank 32,585.00 20090 Hennepin Co. Treas., Acctg. Svcs 223.50 20091 Hennepin Co. Sheriff 231.82 20092 Infratech 2,890.00 20093 L.I.C.A. 1,500.00 20094 Lake Business Supply 767.70 20095 Sandie Larson 10.38 20096 Lawson Products, Inc 199.34 20097 League of Minnesota Cities 144.00 20098 348.79 20099 11,177.83 20100 5,424.97 20101 5,281.04 4mAli 20102 19,443.56, °"° 20103 Metro West Inspection 4,570.00 20104 Metrocall 207.09 �,fii,b'M 20105 Metropolitan Council (SAC Chgs.) 6,237.000 20106 Midwest Asphalt 6,520.49 ' 20107 Minneapolis Community College 200.00 20108 Minnegasco 31.96 20109 Minnesota Dept. of Health 653.00 20110 Nextel West Corp 5,658.75 20111 Northern States Power 3,178.72 20112 Old Tyme Hennepin Co. Fair 50.00 Long Lake Tractor & Equipment MASYS Corporation Mayer Distributing Medica Choice Metro Utilities 4( 1 Medina City Council Meeting Minutes September 7, 1999 154 ORDER CHECKS — SEPTEMBER 7, 1999 (CONT'D) 20113 Olson's Mercantile 14.10 20114 Prolawns Assoc. on the Lake 1,250.00 20115 Randy's Sanitation 81.27 20116 Streicher's 235.10 20117 Superior Ford 72.84 20118 Timm's Lumber & Sawing 1,053.00 20119 Twin City Water Clinic 35.00 20120 U.S. Filter/Waterpro 262.08 20121 U.S. West Communications 692.91 20122 Unum 77.50 20123 USPS 500.00 20124 City of Wayzata 46.50 20125 Westside Wholesale Tire 65.31 20126 Wright -Hennepin 1,469.29 20127 Xerox Corporation 278.85 20128 Superior Ford 20,845.00 $163, 052.77 PAYROLL CHECKS — AUGUST 30, 1999 16242 John A. Hamilton 138.52 16243 Carolyn A. Smith 138.52 16244 John B. Ferris 207.79 16245 Philip K. Zietlow 138.52 16246 James R. Johnson 138.52 16247 Paul A. Robinson 940.03 16248 Steven T. Scherer 1,063.04 16249 Christopher McGill 1,090.66 16250 Michael J. Rouillard 1,201.31 16251 Scott W. Kroeger 1,256.44 16252 James D. Dillman 1,281.86 16253 Robert P. Dressel 934.10 16254 Edgar J. Belland 1,702.26 16255 Cecilia M. Vieau 839.48 16256 Laura L. Sulander 987.03 16257 Sandra L. Larson 792.18 16258 Jon D. Priem 1,170.24 16259 Jeremy Christenson 895.47 16260 James Nystrom 1,042.01 $15,957.98 Medina City Council MeeOifq kllimultes September 7, 19�'�